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HomeMy WebLinkAboutMinutes - 4/17/2001 - Finance and Personnel Committee FINANCE AND PERSONNEL COMMITTEE � MINUTES April 17, 2001 Comrnittee Members Present: Chairperson Alderman Murgatroyd, Alderman Baird Others In Attendance: City Clerk Althoff, Assistant Administrator Maxeiner, Alderman Bolger and Ward Three Candidate Susan Low, Ci ty Admi ni strator Lobaito. Chairperson Alderman Murgatroyd opened the meeting at 7:15 p.m. He stated the purpose of this Finance and Personnel Committee meeting was to review the draft budget for the 2001-02 fiscal year with the revisions as directed by the committee at their Apri14, 2001 meeting. Assistant Administrator Maxeiner reviewed the Apri14+� recommended budget adjushnents. In response to Alderman Bolger's inquiry, Assistant Administrator M�einer explained the contract negotiation(s) legal fees have increased because all three collective bargaining contracts expire in 2002. Assistant Administrator Maxeiner also noted sorne corrections and addressed the proposed adjustments to bring the budget into balance. He also noted, in light of the 2000 census figures, upward adjustments were made to the revenue side of the budget as well. Some of the revenue adjustments include an increase to building permit revenues, interest �' earnings and auction proceeds. Assistant Administrator Maxeiner also noted an increase in health claims and reinsurance expenses created an increase in each department's 2001-2002 insurance costs. The 2000 tax levy was also adjusted upward as the City's Equalized Assessed Value was increased. The associated funds, including Band, Civil Defense and the General F�ind have been adjusted accordingly. The assumption of a Special Service Area to fund the Edgebrook Subdivision/Anne Street drainage problem has also been eliminated. Wage increases were budgeted assuming a 3% cost of living raise. Assistant Administrator Maxeiner also noted some additional monies have been budgeted for any wage adjushnents deemed appropriate as a result of the wage compensation survey currently being conducted by outside consultants. Some discussion followed regarding contracted vs. non- contracted employee benefits. Assistant Maz�einer provided the committee with a verbal list of all the department and commission budget requests, which had been eliminated by staff and Finance Committee Chairperson Murgatroyd in an attempt to balance the budget. He also noted the General Fund transfer to the Motor Fuel Tax Fund for the 2001-2002 Street Program has been decreased from $200,000 to $100,000 in light of the increased Motor F�zel Tax allocations � associated with the 2000 Census figures. Finance Committee Minutes April 17, 2001 `' Page'1�vo Several line items in the Elected Officials account were decreased including professional development and administrative expenses. Police Department accounts reflected carryover grant expenditures and a reduction in all employee associated line items reflecting the committee's direction to reduce Police Chief Kostecki's personnel request from seven to three. The Public Works Department and Community Development Department reflected the reduction in vehicle costs from$24,000/vehicle to $22,000. Assistant Adrninistrator Maxeiner also noted the Water/Sewer �.ind had been revised to eliminate the expenditure of funds for the purchase of the McHenry Shores Water Company. If this purchase were to occur other means of financing will be pursued. Bond proceed monies were increased to accommodate additional drainage improvements in McHenry Shores. Bond refinancing will also be investigated in light of the recent low interest rates. A lengthy discussion follow�ed regarding Personnel requests, specifically from the Community Development Department for an additional Building Inspector. City Administrator Lobaito noted the Community Development Department had requested this position be approved last fiscal year. It was also noted in the three-year departmental personnel projection. After some �' discussion it was the consensus of the committee to include the Building Inspector position with the 2001-2002 budget. An additional Parks Maintenance employee will be included within the proposed 2002-2003 budget. It was the consensus of the committee the following personnel positions would be included within the proposed 2001-2002 budget: 1-Informational Technology Person 3-Police Officers 1-Park Department Personnel (Temporary) 1-Building Inspector for Community Development 2-Water meter readers for the Public Works Departrnent/Water Division Assistant Administrator Maxeiner presented the proposed 2001-2002 Capital Expenditures. A lengthy discussion followed regarding computer equipment for the Administrative Department. Assistant Administrator Maxeiner also noted the 2001-2002 proposed capital expenditures including a new phone system, office furniture and equipment for the additional police investigative personnel and a copier. One of the in-squad DUI video camera equipment units has been eliminated. � Finance Committee Minutes � April 17, 2001 Page Three Assistant Administrator Maxeiner also noted the Community Development Department was initiating phase one of their vehicle replacement program which in fact mirrors the Police Department's vehicle replacement program. Monies have also been budgeted for the Brownfield site on Elm Street. Motiori by Baird, seconded by Murgatroyd, to recommend to full council the approval of the 2001-2002 budget as revised and amended by the Finance Committee at their Apri14+� and 17+� committee meetin.gs. Voting Aye: Baird, Murgatroyd Voting Nay: None Absent: McClatchey Motion carried. Motion by Baird, seconded by Murgatroyd to adjourn the meeting at 9:27 p.m. Voting Aye: Baird, Murgattyd Voting Nay: None Absent: McClatchey `' Motion carried. The Meeting was adjourned at 9:27 p.m. �1,�c:,�% � � Chairperson Alderman urgatroyd �