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HomeMy WebLinkAboutMinutes - 7/15/2002 - Finance and Personnel Committee FINANCE AND PERSONNEL COMMITTEE MEETING Monday,July 15,2002 Aldermen Conference Room, 7:00 p.m. �n Attendance: Committee Members: Aldernian Bolger, Alderman Low, Alderman Murgatroyd. Also in Attendance: Mayor Althoff, Alderman Glab, Alderman Wimmer, City Administrator Lobaito, City Clerk Jones, Assistant City Administrator Lockerby. Chairman Alderman Murgatroyd called the meeting to order at 7:05 p.m. Finance Director Position Chairman Murgatroyci opened the discussion regazding the replacement of the Collector position with a Finance Director. He opined adding a financial professional to the organization would assist in securing the City's future financial health and would centralize the financial structure of the City's daily operation. City Administrator Lobaito noted the position of Finance Director has been needed and discussed over an extended period of time. During the 2002/2003 budget process Staff re-introduced the position to the organizationa.l structure. Staff suggested filling the position of Finance Director, well in advance of the 2005 election, to facilitate the individual's integration into the position. City Administrator Lobaito iterated the following rationale for division of the long-standing City Clerk/Collector position: 1. An organization with revenues in excess of$20 million annually requires management on a daily basis by a financial professional; 2. There is difficulty associated with an elected official having to collect revenue from the electorate; and 3. The Mayor, Council and City Administrator should have authority over the position in chazge of revenue collection in order to be in a position to address performance issues. �he current structure provides the City Clerk/Collector be elected directly by the electorate. The position is not answerable to any other elected or appointed o�cial in the City. City Administrator Lobaito opined the position of Finance Director would be a responsible Department Head level position, requiring a lengthy and detailed hiring process. Stai�s intent is to bring additional information regarding the position forward at a City Council meeting in August. Discussion ensued regarding the ability of an individual with financial e�ertise ma.�mizing the investment potential of the City's money and a Finance Director's ability to envision long-term possibilities and necessities required by the City. Motion by Low, seconded by Bolger, to recommend Council approve the position of Finance Director and to authorize Staff to commence advertising for the position of Finance Director. All ayes. Motion carried. Other Business Chairman Murgatroyd announced at some point in the future the City Clerk's position and salary should be addressed. Motion by Low, seconded by Bolger, to adjourn the meeting at 7:29 p.m. All Ayes. Motion carried. ''.espectfully submitted, � ,� � Steven C. Murgatroyd, C irm FINANCE AND PERSONNEL COMNIITTEE MEETING Wednesday, March 27, 2002 '� Aldermen Conference Room, 7:00 p.m. L-- In Attendance: Committee Members: Alderman Bolger, Alderman Low, Alderman Murgatroyd. Also in Attendance: City Administrator Lobaito, City Clerk Jones and former Assistant City Administrator pouglas Maxeiner. Chairman Alderman Murgatroyd called the meeting to order at 7:00 p.m. Review of Revisions to the General Fund Former Assistant City Administrator poug Maxeiner stated subsequent to the last meeting of the Finance and Personnel Committee meeting held on March 20, 2002 a review was made of the General Fund and pursuant to direction appropriate adjustments were made. City Administrator Lobaito reviewed each line item in the Special Revenue Funds. � � Former Assistant City Administrator Maxeiner summarized each line item in the Debt Service Funds, Capital Projects Funds, Proprietary Funds, Internal Service Funds and Fiduciary Funds. Motion by Low, seconded by Bolger, recommending Council approve the 2003/2004 Budget as presented, with the recommended adjustments. Ayes: Bolger, Low, Murgatroyd Nayes: None Absent: None Motion carried. � Renewal of Employee Health Insurance Plan for 2002/2003 Plan Year City Administrator Lobaito stated the present health insurance plari covering the; City of McHenry employees expires March 31, 2002. He noted the Finance and Personnel Committee should discuss renewal options and quotes received, as well as establishing the internal health insurance rates charge to the user departments for plan participants. Following review by the Committee the Council must consider the renewal quotations for the medical plan's administration and excess insurance costs, he plan's internal medical and dental charges and address implementation of the new charges fo re�s and COBRA participants. City Administrator Lobaito noted the health program currently pernuts retirees and former employees under COBRA voluntarily to elect to participate in the program with full benefits. The elective participants are required to pay the entire premium amount. Staff is recommending the implementation of the new internal charges for retirees and COBRA participants for the May 2002 billing period. This will provide Staff an opportunity to notify retirees of the imminent change. City Administrator informed the'Committee that over the past year several complaints were received from City employees regazding the current Third Party Administrator, Health Plan Management. After researching the matter Staff requests the Committee recommend Council's approval to enter into an agreement with BSSI. Staffrequests the Committee recommend Council approve the following: � • Renewal of the medical administrative and excess insurance portion of the plan as represented in the final BSSI Health Insurance Renewal Quotation; • Approving the renewal of internal charges for medical coverage and dental coverage; Finance and Personnel Committee March 27, 2002 Page 2 � �-' • Allow a delay in implementation for retirees and COBRA participants until May 1, 2002. Motion by Bolger, seconded by Low, to recommend to Council the following: • Renewal of the medical administrative and excess insurance portion of the plan as represented in the final BSSI Health Insurance Renewal Quotation; • Approving the renewal of internal charges for medical coverage and dental coverage; • Allow a delay in implementation for retirees and COBRA participants until May 1, 2002; • Authorize Staff to enter into an agreement with BSSI as the Third Party Administrator managing the program. Motion by Bolger, seconded by Low, to adjourn the meeting at 8:56 p.m. Ayes: Bolger, Low, Murgatroyd Nayes: None Absent: None Motion carried. Respectfully submitted, t� ^ Steven C. Murgatroyd, C 'rm �.- �