HomeMy WebLinkAboutMinutes - 6/21/1989 - Finance and Personnel Committee ��j �;,_� � ' MINUTES OF PERSONNEL COMMITTEE MEETING
� JUNE 21 , 1989
i
', The Personnel Comnittee meeting was called to order at 7:00 p.m. by
Chairman McClatchey. In addition to Chairman McClatchey, the following
were in attendance: Aldermen Bolger, Serritella, Patterson and Smith,
Clerk Gilpin, Mayor Busse and Finance & Personnel Director Vitas.
The meeting was called at the request of Mayor Busse for the
purpose of discussing present organizational structure and alternatives
for improved management of the delivery of City services. These items
were originally brought to the City Council 's attention at the May 30,
1989 meeting.
Mayor Busse presented several arguments in favor of investigating a
change from the present part-time Mayor role as chief administrative and
executive officer. He explained that under the present administrative
structure, a part-time mayor was not the best long term solution for the
community due to the following factors:
- The increased level of activity in day to day City business
activity.
- The desirability for a chief administrative officer (elected
or not) to be available on a full-time basis to co-ordinate
the various department functions and keep communication
between departments open.
- The need to define and clarify any overlapping of authority
between departments as they occur during the day.
- Improve efficiency in the overall delivery of services to the
community.
- Redefine the role of policy making (a City Council function)
and the day to day administration of routine City business
based on established policy (a staff function).
Busse suggested that several alternatives be actively considered by
the Comnittee. In time, a recomnendation may be made to the City
Council including any of the following options:
(a) A full-time Mayor.
(b) A full-time Chief Administrative Officer designated by the
Mayor and Council .
(c) Reorganization of City departments using the present
part-time Mayor position.
Busse also pointed out that during the department head reviews he
conducted in April , it was apparent that several department heads felt
the current overlap of authority, lack of clear policy position from the
Council and the ability of one person (i .e. Mayor) to be available to
"break ties" between departments has occasionally led to confusion and
sometimes an inability to make effective decisions on a day to day basis.
Minutes of Personnel Committee
. ' , M�eting of June 21 , 1989.
Page 2.
Alderman Bolger suggested that some redefining of job duties and
job descriptions was appropriate (as an example Director of Public
Works) . He also stated that the Comnittee Chairmen and Comnittees take
a more active role in the administration. Other Aldermen also suggested
a new organization chart be developed to improve operating efficiency.
Other issues, such as a full time chief administrative officer or
full-time mayor was unresolved. However, Chairman McClatchey indicated
a preference to have this matter brought to the attention of the full
Council at a later date.
Meeting adjourned at 7:55 p.m.
Respectfully submitted,
ran c atc ey, airman
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