HomeMy WebLinkAboutMinutes - 11/20/1989 - Parks and Recreation Committee * * * MINUTES REPORT * * *
PARKS AND RECREATION COMMITTEE MEETING
Monday, November 20, 1989
7:45 p.m. - 9:40 o.m.
MEMBERS PRESENT: Aldermen Patterson, Lieder and McClatchey.
MEMBERS ABSENT: Alderman Donahue.
OTHERS PRESENT: Parks and Recreation Director Merkel ; Park P�aintenance
Employee Tom Schmidt; Mayor Busse.
PURPOSE OF MEETING: Discuss Parks and Recreation Related Items.
1 . Parks and Recreation Equipment Purchase.
DISCUSSION: Discussed equipment to be purchased for installation in the
spring and summer of 1990. Park sites, equipment and costs are attached.
RECOMMENDATION: Recommended to bid the attached list of park and playground
equipment with payment to come out, of the Developer ponation Fund. Also
recommended to install additional flags and flagpoles at park sites and
install light(s) at Walsh Park.
2. Review Proposal for Parks and Recreation Master Plan Study.
DISCUSSION: Proposal from Management Learning Laboratories was presented
for the Community Attitude and Interest Study.
RECOMMENDATION: No recommendation at this time. Committee Mernbers felt
they would like to have the opportunity to review the proposal and discuss
it at a Parks and Recreation Committee Meeting tentatively scheduled for
Wednesday, December 6, 1989 at 7:30 p.m.
3. Discuss Golf Course Development and Feasibility Study (Fritsch Property) . �
DISCUSSION: There was lengthy discussion on the proposed golf course
development. We reviewed the proposal submitted by Golf Investment Advisors
to conduct a economic feasibility study for this proposed project.
RECOMMENDATION: The committee recommended that we enter into an agreement
with Golf Investment Advisors to conduct a golf feasibility study for the
proposed golf course development (Fritsch property) . The developer has
agreed to pay 50% of the costs of this study. The study would cost a total
of $14,000 plus expenses not to exceed $2,500. The committee recommended to
approve the study to be done with the city's costs not to exceed $8,250.
The study would be a market demand and viability study that will provide us
with information on development or acquisition potential for a golf course
that could be applied to the Fritsch property or any other location within
the McHenry area.
Parks and Recreation Committee ��eeting page 2
Monday, November 20, 1989
4. Set Committee Meeting Dates for 1990.
DISCUSSION: Discussed the Parks and Recreation Committee Meeting dates for
1990. •
RECOMMENDATION: Committee recommended to approve the attached committee
meeting dates and times.
5. Update on Fox Ridge Park and South Riverfront Park Improvements
DISCUSSION: Parks and Recreation Director Merkel reported on the progress
of the Fox Ridge Park development and South Riverfront Park improvements.
All concrete work, asphalt, and tree planting have been completed at Fox
Ridge Park. Carey Electric will be installing light poles and fixtures for
the skating rink within the next two to three weeks. Finish grade
landscaping and seeding will be completed in spring 1990.
The permit application for South Riverfront Park Boat Launch has been sent
to the Army Corp of Engineers for approval . It should be acted upon within
the next 60 to 90 days. All construction drawings and specs have been
completed. The equipment will be sen�t out to bid, upon proper authorization
from the Army Corp of Engineers.
RECOMMENDATION: No recommendation at this time.
6. Discuss Skateboarding Request that was Presented to City Council
DISCUSSION: The skateboarding request was briefly discussed. There were no
specific sites mentioned for any skateboarding activities.
RECOMMENDATION: Contact our insurance carrier regarding liability. Also
look into any possible sites on our park property to accommodate this
activity.
7. Update on Donation Requests to Area Service Clubs.
DISCUSSION: Parks and Recreation Director Merkel reported on pending
donations from area Service Clubs. The Lions Club will be recontacted on
the donation of a shelter at Fox Ridge Park. ,4 letter will be sent to the
Kiwanis Club regarding the donation of play equipment adjacent to Shelter A
in Petersen Park. The Jaycees have expressed an interest in donating
playground equipment by the Petersen Park athletic area.
RECOMMENDATION: No recommendation was made. Parks and Recreation Director
Merkel will work with these service groups on these proposed donations.
� Parks and Recreation Committee �eeting page 3
Monday, November 20, 1989
8. Parks and Recreation Director Report.
DISCUSSION: Parks and Recreation Director Merkel presented a request for
Cindy Owens to attend the Illinois Parks and Recreation Association (IPRA)
State Conference to be held January 18-20, 1990 in Peoria.
A• flyer for the holiday activities was also distributed and briefly reviewed
(attached) .
RECOMMENDATION: Recommended to approve the attendance of Cindy Owens to the
IPRA State Conference.
9. Any and All Other Business
DISCUSSION: Brief discussion on the Knox Park barn regarding fire
protection and safety.
RECOMMENDATION: Recommended to look into the possibility and costs of
installing a sprinkler system in the barn for fire prevention. This will be
investigated and recommended to be put in the next years budget.
Randy Patterson, Chairman
NEXT SCHEDULED MEETING: Wednesday, December 6, 1989 at 7:30 p.m.
McHenry City Hall Council Chambers
� � CITY OF McHENRY DEPARTMENT OF PARKS AND RECREATION
PARKS AND RECREATION EQUIPMENT PURCHASE-1990
Below is a list of park and playground equipment items to be purchased for
installation in spring and summer of 1990. This equipment will be installed in
the park sites as listed.
Funds for this equipment will be taken out of the Developer ponation Fund. Some
of these items were allocated for in the current Fiscal Year 1989-90 Budget
(South Riverfront Park, Creekside Park, Fox Ridge Park) . Park equipment for the
remaining sites will be allocated for in the Fiscal Year 1990-91 Budget.
All items will be sent out to bid in January. Bids will be returned in February
and approved by the Parks and Recreation Committee (February 19 meeting) and the
City Council .
Creekside Park List Price
�- G'- e nc e s
4 - 6' picnic tables 1 ,300.00
1 - 16' x ZO ' shelter 2,950.00 $ 4,610.00
Fox Rid e Park
�b �p''�icnic tables 1 ,950.00
10 - 6 benches 1 ,800.00
1 - 24 ' hexagon shape shelter 5 500.00
1 - playground climbing unit 7�000.00
1 - water fountain �975.00
1 - bicycle rack 275.00
1 - flag pole (30 ' aluminum-internal halyard) 1 ,000.00 18,500.00
Knox Park
-���row bleachers - 15' length 6 000.00
8 - 8' player's benches 1 ,600.00
1 - water fountain 975.00 8,575.00
Malibu Tot Lot
�-Zi� enc es 720.00
1 - 6' picnic table 325.00 1 ,045.00
Petersen Park
- sma p ayground climbing unit (picnic area) 5,500.00
1 - small playground climbing unit (athletic area) .00
(donation by McHenry Jaycees-pending) 5,500.00
South Riverfront Park
- mini s e ters picnic table 3 800.00
4 - 6' benches �720.00
1 - information kiosk 1 ,400.00
1 - bicycle rack 275.00
1 - flag pole (30 ' alurninum-internal halyard) 1 ,000.00
1 - attendant/storage building 4,500.00 11 ,695.00
Walsh Park
'r -���cast iron light pole (same as street improvement project) 2,000.00
Weber's Park
�pi in c tables 550.00
2 - 6' park benches 360.00 1 ,010.00
, 3 . 0
Shelters at Creekside, Fox Ridge and South Riverfront Parks to be erected by
outside contractor. Additional costs on shelters will be labor and concrete
foundations. Most of the above equipment can be put out to competitive bid. We
can expect to save 10-15� on list price. All prices do not include shipping.
GOLF INVESTMENT ADVISORS
.:.. ,�`. Suite 105,4440 PGA Boulevard,Palm Beach Gardens,FL 33410 (407)624-0303 FAX(407)624-0304
ECONOMiCANALYSES ❑CtO�7BI' z6, 1989
FEASIRILITY S7IJDIES
DESIGN 6�ENGINEERING
FlNANCING �����v�D
CONSTRUCiION
MANAGEMEM' Cltl� OF flcHenry
OPERATIONAUDITS Pete Merkel OCT 3 01989
MEMRERSHIPSL'RVEI'S 1219 N.Green Street CITY OF McHENRY
APPRAISAL.S SU1tB L6
McHenry I1 60050
BROKERAGE
EXPERT WI'INESS
LEGAL DOCUMENTATION ,
'TURN•KEY"PACKAGES
, Dear Mr .f1erkel ,
It was goad meeting yau in 5an Antonio this
pa5t week . GolE Investment Advisars, CGIA� is a
partnership between the Gary Player Design Company
and myself . GIA is a unique or-ganization whose
ma,]or thrust is providing turnkey services t❑
municipal golf course developers, as well as
servicing the other market sector-s ❑f pcivate and
daily fee ❑wners .
GIA is the only national ❑r intecnational
organizati❑n t❑ ❑f�er turnkey services t❑ golf
course developers, be they municipal or private .
Our racommendations will always be predicted on a
given pro,]ect 's e�onomic viability , rather than ❑n
any emotional or political basis .
Our clients of'ten ask Por a study to determine
the pro�ect 's economic viability -- does the
investment of' tima and money make economic sense?
These studies are known as �easibility studies and
have three phases:
* Market Demand
* Golf Course Operations
* Economic Uiability
PHASE I : MARKET DEMAND AND SUPPLY
The initial phase of this analysis will ooncentrate
on the development of the size o� both the primary
and secondar� markets . �sing the latest
demographic data, we will �orecast the demand using
the predictive models o� both age and household
income . We will then determine, by on-site
inspections, the supply , available and in-planning ,
to meat the demand , We will Forecast the annual
rounds oF the first �ive years of operation . In
this phase, we will be meeting with various �ity ,
county , hotel/motel operators and chamber
' representatives to determine the economic trends in
youc market .
PHASE II : COURSE OPERA?ING PROFORMA
With the data derived from Phase I , we will davelop
a �ive year proforma ❑P the net operating income .
Incomes will be Eorecasted considering competition,
accessibility , level ❑f maintenance, course design
and local pricing practices . We will deduct the
appropriate costs for maintenance and
administration and end up with a five year forecast
of the net ❑perating income CNOIa .
PHASE III : ECON�MIC UTABILITY
rhe NOI will be capitalized at 10-12 percent in a
year that most represents a mature facility . rhat
capitalized value establishes the maximum
investment you can make and still ceceive an
acceptable return. In addition, the NOI will
indicate the debt coverage ratio, which the lenders �
will need to apprave any construction loan you may
require . Further, the capitalized value will
enable yau to set a firm investment limit for any
archite�t to determine if the site can be used to
accommodate the courses, to identi�y any obvious
environmental problems and to confirm that the
likely construction cost is within the parameter we
will establish .
Our fee For this analysis would be fourtaen
thousand dollars C$1�, 000) plus expenses which will
not exoaed tw❑ thousand, five hundred dollars
C�2, 500) .
�e will initiata the study upon receipt from
you o� a signed contract , a��ompanied by a check in ,
the amount o� seven thousand dallars �_�7 , 000) . The
remaining fee will be payable, threa thousand five
hundred dollars C$3, 500� with receipt ❑f ❑ur
executive letter summary and three thousand Five
hundred dollars C�3, 500? with the final rsport .
�xpenses, properly dacumented , are payable within
ten days .
' We will deliver to you the Executive Letter
Summary within fouc weeks of completing our on-site
visit , and our final report will be completed
within six to eight weeks of the initial visit .
Thank you for your interest .
Sincerely ,
��' �
A1 .Bechtel
President
CITY OF McHENRY
DEPARTP9ENT OF PARKS AND RECREATION
PARKS AND RECREATION COMMITTEE MEETING SCHEDULE
1990 (PROPOSED)
Monday, January 22
Monday, February 19
hlonday, March 19
Monday, May 21
Monday, June 18
Monday, August 13
��onday, September 17
Monday, November 19
All meetings scheduled to begin at 7:30 p.m. unless scheduled otherwise.
Location of ineeting to be at City Hall or park site as posted.
�
� ., � AI`IILLII�IOIS
� . C�ty of McHenry
,��,•
Illl NORTH GREEN STREET • MCHENRY, ILLINOIS 60050 I
MEMORANDUM
William J.Busse
Mayor
Barbara F:.Gilpin T0: Parks and Recreati on Commi ttee Members
Cily Clerk FROM: Pete f�lerkel , Di rector of Parks and Recreati on
RE: Illinois Parks and Recreation Association Conference
Thasuer Alverson DATE: November 18, 1989
Department
Telephone Numbers
The Illinois Parks and Recreation Association Conference will be
City Clerk and hel d thi s year i n Peori a ll 1 i noi s. Thi s educati onal conference
Finance and Personnel offers man excel l ent �
385-AS00 Y programs for the recreation professional .
Attached you will find a brief outline of the educational programs
auilding,zoning,Public th a t a re o f f e re d.
Works and Developmem
385-1761
I recommend approval for Cindy Owens, Recreation Supervisor, to
ParksandRecreaiion attend this years conference.
3443300
�Sce�l'on-emerRency) Hotel Accommodati ons (3 ni ghts @ $65/ni ght) $195.00
Registration Fees 110.00
P�eals, Misc. 100.00
Aldermen Transportation (Gas, Tolls, Parlcing) 25.00
WARDI TOtd�
william J.Bolger $430.00
Toni Donahue
WARD2 This conference was included in the Parks and Recreation budget this
Gary W.Lieder fi scal year.
Michael R.Teta
WARD 3
Raymond Smith
Frank Mc(:latchey C' Mayor Busse
WARD 4
ceci�ia serriteua Attaehment
Itandy Patterson
r ti
' TNE MCHEHRY PARIGS �iD RECREATIt�i DEPART�lENT
tto .
�� H°� ANNOUNCES ITS
Re�la '
p�ut It HOLTDAY ACTIVITIES
SATURDAY, DECENBER 2 .
��:� t�ri:f�tu Parsd� PARKLAND JR HI6H � � .
ii:00 � Loca1 Choirs
i1sW-3:00 • Yisit vith Santa
11s00-3:OQ Tqya far Tots
1is00-3:00 Itint�rSpo rts Equip�ent Sal• '
t"{:iS-12:OQ No1iQ�r �rnaent Makfr� xith the Elves - Sessi� t a�s 3 t up
��:i5-12:00 Christwaa Cookie D�corating with Mrs. Claera - Session 1 - aE�s 3 i up
�;�':�Sy1:00 Holid�y Orn�rnt Ntk{nq xfifi �he Elves - S�ssion 2 - a�s 3 3 ap
�:2:'�S-1t00 Christaas Cookle tNcoratinq with Mrs. C1eus - S�ssfon Y - ��ss S 8 up. .
CHRISTMAS PARADE t10:00)
� Santa Ctws ia ca�in� to torm: Y�s, Sanlei wiil be ndcing h1s �e�i
rtsit arrivinq on one of Mcttenry's briy�! red itr� tn+dca. Mra. �1aas
vei I i � escort�d p�r tMi r sl ves fra� i'� Morth Pol e as th�y a1t� tl�et r vµy
ta P�rkland Jr. 11igh Schoai.
Rar� t R�o�es .
�r1a�1 Perlc - Peart StrNt to Rlwrsfde Or1ve, El• S'bwt tA 8r'ae� St,raet Mt4t�
Stryet to Crystst Lake Ro�d. E�� Sfiwt !o RingKood Road� �din9 at P�rktsnd dr. Hi�t Schoo�
VIS ITS MtiTH SANTA tll:�-3:00�
Childr�ee witt be abi• to riait Mith Saata inst�e a rwr� Patitiand S�ehoari,
A11 wi11 be entertainM l�jr cc�ws�nt�r dioral whtle iavtng tM
��rs�ft��ble�for�vi�na h�itdq► grw tins car�. Ho11�r�r�dwa wf11 aiso b� ,
g oay MtA hot dto�ot ate �aM s�uics.
TOYS FQR TOTS (11:00-3:00) � �
The U.S. Martnr 6orps a111 bt cotl�ctieg tq�rs s iR thts �►�sr. Ya wn h�ip p�t a sparl�le in �
locai chiid's d►risbaa b'r donatlny a nw or ds�d �q►.
WINTER SPORTS EQUIPMENT SALE �
�i► +���e4 �aaa���y� '�i� fa�i�i�s�u su�chtss�tct�fli�it�. ���: � o�+t� �o s���
p v � � .�s�e, s�.� �, w��
clathing, hodcey stidcs �md e�ptpMnt. snow�o�1l�ss and ot cours� tlfe tradilto�a'� is and �Rats�s.
L4catlaA: ParktanA Jr. NiylE SeAool
Ch�rdc-in Da�uu: frlef�l►, Decrber 1 6:flQ-6:00 p.s:
Sata Oatr ���• D�c�b�r 2 5:00•t0:00 a.�.
S�tar�► D�cMbtr 2 11:00-3.00 p.�.
Fu far Stlltng: SOf en t� �4.00 or 1�ss 15� on iC�ac owr �4.Oa
Reclat�i»� Proc�ss: Sat�rd+lt►. 0�■bor 2 �:00-B:OC p.�.
Itw= r�st b� ick�d up at Psrkla� Jr. Ntg� Schoot
' NO'�T ► 1� eY 6:00 P.M. ON SATl�Y DE�C�ER ! tf!!1'MiLL �E
.
NOTE: You !he ae11lr w111 d�br�Nae the prica. Ail itss �rst be tn sah �+arrlcin� conditiar«
The sale sapsrvlsor has th� ri9ht to retuse any itNa. ,
. a
' HOLI DAY ORNAN�NT (�i4tCI NG W I TH THE EIYES
Have tun �udcing Chris� orna�nts wlth Sants's E1ves.
• 3 �nan ot A and ovtr �
S�ssi� 1: 1�:15•12:00
Stssio� 2: 12ti5-I:OD 0
fw: �3.OQ/session
-- � * CHRI Sl'MAS COQKI E DECORATI N6 1�'T#! MRS. CI.�US
Yisit tRrs. Ciaus' kf�cMn and �corsbe hoildyr cookies.
3 y�ars ot d a�d owr
' : Nd
S�ss1o� 1: 11:15-12:00 �
f�ulo� !s 12:18-1:00
fN: �3.00/ssssfon
'�-rsolt3r�ti� is rawlnd aan�d is bei+� take� at tM P�rks ab R�t�attoe Oif`ic�, t219 N.
rM , , a 1 n the 1 artr 1 erel of tl� 8r� Strset�Mal1 - 344-3�0.