HomeMy WebLinkAboutPacket - 11/21/2016 - City CouncilAGENDA
REGULAR CITY COUNCIL MEETING
City Council Chambers, 333 S Green Street
Monday, November 21, 2016, 7:00 PM
Call to Order.
2. Roll Call.
3. Pledge of Allegiance.
4. City of McHenry Mission Statement.
5. McHenry Area Chamber of Commerce Presentation of Chamber Activities
6. Public Comment: Any person wishing to address the City Council will be required to
step forward to the podium and identify themselves for the record and will be asked but
are not required to provide their address. Public Comment may be restricted to three -
minutes for each individual speaker. Order and decorum shall be maintained at public
meetings.
7. Motion to approve the following Consent Agenda items:
A. Proposal to repair Well #8 from Water Well Solutions not to exceed $22,605;
B. Beer/Wine Permit associated with Community Room Rental;
C. September 19, 2016 City Council meeting minutes;
D. Payment of Bills in the amount of $190,095.34; and
E. Issuance of As Needed Checks in the amount of $22,591.34.
Motion authorizing city staff to advertise for Requests for Proposals for exclusive City of
McHenry residential refuse collection services.
Mayor's Statement and Reports.
10. Committee Reports.
11. Staff Reports.
12. Future Agenda Items.
13. Adjournment.
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and
services in a customer -oriented, efficient, and fiscally responsible manner.
Department of Public Works
Jon M. Schmitt, Director
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.ci.mchenry.il.us
CONSENT AGENDA SUPPLEMENT
DATE: November 21, 2016
TO: Mayor and City Council
FROM: Jon M. Schmitt, Director of Public Works
RE: Authorization to accept a proposal from Water Wells Solutions of Elburn,
Illinois for Well #8 repairs in an amount not to exceed $22,605.00,
AGENDA ITEM SUMMARY:
Staff requests City Council to consider accepting a proposal from Water Wells Solutions of
Elburn, Illinois for Well #8 repairs in the amount not to exceed $22,605.00.
BACKGROUND:
Well #8 is one of two wells that provide raw water to Water Treatment Plant #3 located on
Crystal Lake Road. In 2007, the well was rehabilitated using the Hy -Rip process and new
pumping equipment installed. In May of 2008 a power surge caused a motor failure and the
motor was replaced. Testing of electrical readings on February 25, 2010 indicated a grounded
motor. In 2008, the well produced 275 gallons per minute (gpm) and as of November 2015 the
well was pumping 160 gpm which is a decrease of 42%. The decrease in gpm is attributed to
pump and motor wear, as the water level in the well appears to support a higher yield.
ANALYSIS:
The FY16/17 Utility Fund CIP includes $45,000 well inspection/maintenance and repair and staff
requested proposals from firms that specialize in work that entails replacing the pump, motor,
check valve, electrical cable and column pipe for Well #8. Based on this request the City
received the following proposals:
• Water Wells Solutions of Elburn, Illinois $22,605.00
• Layne Christensen Company of Aurora, Illinois $23,766.00
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended accept the proposal from Water Wells
Solutions of Elburn, Illinois for Well #8 repairs in the amount not to exceed $22,605.00.
Bill Hobson, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
CONSENT AGENDA
TO: Mayor and City Council
FROM: Bill Hobson, Deputy City Administrator
FOR: November 215 2016 - Regular City Council Meeting
RE: Park Special Use, Beer/Wine and Liquor permits associated with Rentals
ATT: Permit List and Applications
All fees and documentation have been satisfactorily submitted for the attached request.
If Council concurs, then it is recommended a motion is considered to approve the attached
McHenry Park Facilities Special Use, Beer/wine and Liquor permit associated with the community
room rental.
The City of McHenry is dedicated to providing its c/fizens, businesses, and visitors with the highest qualify of programs and
services in acustomer-oriented, efficient, and frscally responsible manner.
FOR COUNCIL MEETING ON NOVEMBER 21 , 20160
Community Room Liquor Permits
These requests are associated with McHenry Recreation Center rentals and/or programs.
Date of RentaU
Program Applicant Address
12/9, 12/16, 1/20/17,
2/10/17, 03/10/17,
04/07/17, 05/05/17 McH Parks & Rec/Just 4 You Treats 3636 Municipal Dr, McH
Parks/Forms/Picnic Permit Lists doc
!V{:Henry Recreation Center
Alcohol & Special Use Permit Application
Application Date: H %
Rental Date: V Z J A j k iv . .. k.L `..._ rv. _.✓'._� s? 171. _._Rental Time:.._-__- :_. �
Name of Applicant:...._.-lr��h� ��l t i , `�1l`��1 "'7 4 ��/ "1
Group/Organization (if applicable): i"Ac� N icy Vt `5 �r e w PiL= t^ k ... : y TdeayS
Address: 3 bi C, M (V\ i 6:,: (t4ok s . City/State/Zip: c L 0 Gam_` - --.... .
Personal Email:
Event Title/Activity: �-�h �
(Pro
(` Attendance: K a
k'" two fav%
ALCOHOL FEE $25.00 (at least 4 weeks notice needed) J
Type of Alcohol to be Served:
Amount ofAlcoho[:
'Wine Beer
Wine Bottles #t t`# t �"�eer Cases # ( Beer Kegs #
SI'EC1,4L USE PIO 1=EE (at least 4 weeks notice needed)
❑Tent ❑Bounce House Location:
Applicant to call JULIE (i-800-892-0123) for staking of Tents and Bounce Houses
❑ Tables # c: Chairs # ❑ Performer ❑ Helium Tank (waiver required)
❑ Wedding Arch ❑ Music: ❑ DJ ❑ Band ❑ Dance Floor ❑ Cotton Candy/Popcorn Machine
❑ Ice Sculpture ❑ Chocolate Fountain ❑ Photo Booth ❑ Portable Electronics
❑ Other _................_....-- - --- — ---...._._.._......._.. .
Approval will be based on the items listed above. Any other requests are subject to further approval. If
applicable, health permits are required by law for concessions and catering. Please make arrangements to obtain
permits. McHenry County Department of Health: 815-334-4585
1 agree that a[[ the alcohol containers will be removed by applicant or placed in proper containers on site on the
rental date and that no underage or intoxicated person will be allowed to consume any alcohol brought into the
McHenry Recreation Center under this permit. I agree that none of the alcohol allowed in the McHenry Recreation
Center, pursuant to this application will be sold, it being understood that the sale of alcohol under this permit issued
pursuant to this application is expressly prohibited. I have read and will comply with the Recreation Center Rental
Guidelines.
I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding
the McHenry Recreation Center Alcohol & Special Use Permit Application and will assume responsibilityfor any ions,
damage or liability arising from the use of city property. I also understand that not complying with the rules will result in
foss of deposit.
REGULAR MEETING
September 19, 2016
Mayor Low called the regularly scheduled September 19, 2016 meeting of the McHenry City
Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer,
Curry, Wimmer, Peterson and Condon. Absent: None. Also in attendance: City Administrator
Morefield, Deputy City Administrator Hobson, Director of Economic Development Martin,
Director of Community Development Polerecky, Director of Public Works Schmitt, Project
Engineer Strange, Director of Finance Lynch, Chief of Police Jones, City Attorney McArdle, City
Engineer Pieper and City Clerk Jones.
PRESENTATION: PROCLAMATION IN HONOR OF JESSUP MANUFACTURING COMPANY IN
RECOGNITION OF 60TH BUSINESS ANNIVERSARY
Mayor Low read a Proclamation before Council recognizing the contributions of Jessup
Manufacturing Company to the community of
McHenry during their 60 years in business.
CITY OF MCHENRY MISSION STATEMENT
Mayor Low read aloud the Mission Statement of the City of McHenry.
PUBLIC INPUT SESSION
No one spoke at Public Input.
CONSENT AGENDA
A. Resolution designating the importance of manufacturing to our community and designating October 7, 2016, as
National Manufacturing Day in the City of McHenry;
B. Transmittal of 15Y Quarter 2016/2017 Financial Report;
C. Approval of Payment of Bills, in the amount of $2,299,233.79; and
D. Approval of Issuance of As Needed Checks, in the amount of $2,036,902,10.
Motion by Curry, second by Santi, approving Consent Agenda, as presented.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon
Voting Nay: None
Not Voting: None
Abstaining: None
Absent: None
Motion carried.
Regular Meeting
Page 2
September 19, 2016
MOTION TO ADOPT AN ORDINANCE GRANTING A 1.28 REDUCTION VARIATION IN THE
REQUIRED SIDE YARD BUILDING SETBACK REQUIREMENTS FOR THE PROPERTY LOCATED AT
1503 N. RICHMOND ROAD
Director of Economic Development Martin requested Council consider a 1.28' side yard
building setback variance from the Zoning Ordinance to allow a home addition to the west
elevation at the residence located at 1503 Richmond Road.
The applicant lives on adouble-frontage lot, with Richmond Road on the east and Maple
Court to the west of the property. The property requires a 6' side yard setback. Currently, the
setback is 4.72' and therefore the property must comply with the current Ordinance due to the
proposed expansion. The conformity with the Zoning Ordinance is being accomplished by
seeking a Variance to the existing side yard setback.
On August 24, 2016 the Planning and Zoning Commission unanimously recommended
approvaI of a Variance from Article IV. Residential Districts, Table 4: Residential District
Requirements, to allow a 1.28' reduction in the required side yard building setback to permit
expansion of the existing home including a 260' addition in substantial conformance with the
floor plan and elevation submitted as part of the application packet.
Motion by Schaefer, second by Wimmer, approving the Ordinance granting a Variance
from Article IV. Residential Districts, Table 4: Residential District Requirements, to allow a 1.28'
reduction in the required side yard building setback to allow the expansion of the existing home
including a 260' addition in substantial conformance with the floor plan and elevation
submitted as part of the application packet, as presented.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon
Voting Nay: None
Not Voting: None
Abstaining: None
Absent: None
Motion carried.
MOTION TO APPROVE:
A. AN ORDINANCE GRANTING A USE VARIANCE TO ALLOW A TAVERN AT 4117
SHAMROCK LANE SUBJECT TO CERTAIN CONDITIONS
B. VARIANCE FROM OFF-STREET PARKING AND LOADING REQUIREMENTS
FOR LOTS 1-3 OF THE LIBERTY SQUARE SHOPPING CENTER
Director of Economic Development Martin informed Council a Use Variance has been
requested to allow a tavern at 4117 Shamrock Lane and a Variance from off-street parking and
loading requirements for Liberty Square Shopping Center. Director Martin noted the applicant
Jason Newman operates three other craft beer taverns, which are located in Round Lake
Heights, North Chicago and Lake Zurich.
Regular Meeting
Page 3
September 19, 2016
Director Martin stated the Liberty Square Shopping Center was constructed in
2002/2003 The applicant is proposing to open a craft beer tavern at 4117 Shamrock Lane, in the
end cap unit on the south side of the center. The applicant Mr. Jason Newman of BeerAbility is
present to respond to any inquiries from Council. Staff has been working with the applicant for
the past several months to find a location in the City. The proposed use is unique and offers an
opportunity to enhance the viability of the shopping center. Staff does not believe the use
would negatively impact the local character of the community. Director Martin informed
Council that the proposed use would include the service of alcohol upon approval of a Liquor
License and, upon issuance of a Liquor License it is Mr. Newman's intent to request a Video
Gaming License from the State of Illinois.
Director Martin reported the Planning and Zoning Commission unanimously
recommended approval of the application for a Use Variance to allow a tavern at 4117
Shamrock Lane and any other Variances required to effectuate the aforementioned request on
the Subject Property, subject to the condition there is no outside service of food or alcohol or
consumption of alcohol outdoors and approval of an application for a nine -space parking
Variance from the off-street parking requirements for Lots 1-3 (Liberty Square Shopping
Center).
Responding to an inquiry from Alderman Santi, Mr. Newman informed Council that he
intends to offer 120 different craft beers at his establishment.
Motion by Santi, second by Curry, approving a Use Variance to allow a tavern at 4117
Shamrock Lane and any other Variances required to effectuate the aforementioned request on
the Subject Property, subject to the condition there is no outside service of food or alcohol or
consumption of alcohol outdoors and approval of an application for a nine -space parking
Variance from the off-street parking requirements for Lots 1-3 (Liberty Square Shopping
Center)., as presented.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon
Voting Nay: None
Not Voting: None
Abstaining: None
Absent. None
Motion carried.
MOTION TO APPROVE:
A. APPLICATION FOR A CLASS A LIQUOR LICENSE FROM BEERABILITY LAKE
ZURICH, LLC D/B/A BEERABILITY, LOCATED AT 4117 W. SHAMROCK LANE
B. ORDINANCE INCREASING THE NUMBER OF CLASS A LIQUOR LICENSES IN
EFFECT FROM 26 TO 27
City Administrator Morefield informed Council that Mr. Jason Newman, President of
BeerAbility Lake Zurich, LLC, submitted an application for a Class A Liquor License to operate
Regular Meeting
Page 4
September 19, 2016
BeerAbility at 4117 W. Shamrock Lane in the Liberty Square retail center. The Class A License
authorizes the sale of alcoholic liquors for consumption on premises and retail sale of package
liquors.
Mayor Low stated that she likes the idea and concept of BeerAbility. Mayor Low
informed Council that Mr. Newman is conversant with the Illinois Liquor Control regulations,
including new state requirements that went into effect on July 1, 2016, requiring all employees
of state liquor licensed businesses to obtain BASSET certification. Mr. Newman has been
fingerprinted by McHenry Police, has paid all associated fees and all required documents were
submitted.
Motion by Condon, second by Santi, (1) granting a Class A Liquor License, as presented,
and (2) approving an Ordinance increasing the number of Class A Liquor Licenses from 26 to 27.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon
Voting Nay: None
Not Voting: None
Abstaining: None
Absent: None
Motion carried.
MOTION TO APPROVE:
A. AN ORDINANCE GRANTING USE VARIANCE TO ALLOW A RESTAURANT
SERVING ALCOHOL WITH OUTDOOR SEATING, SERVICE AND
CONSUMPTION LOCATED ATE 335-337 FRONT STREET AND OPERATION
OF THE RESTAURANT WITH SEATING OUTDOORS PAST 10:00 PM
SUBJECT TO CERTAIN CONDITIONS
Be A VARIANCE FROM OFF-STREET PARKING AND LOADING
REQUIREMENTS FOR THE FOUNTAIN SHOPPES OF IVICHENRY
Director of Economic Development Martin informed Council the applicant, Mr. Jonathan
Descher, is requesting a Use Variance to allow a restaurant at 335-337 Front Street at the
Fountain Shoppes Shopping Center serving alcohol with outdoor seating, service and
consumption of food and alcohol outdoors and a Variance from the Off Street Parking and
Loading Requirements for Fountain Shoppes of McHenry Shopping Center.
Mr. Descher is proposing to open afamily-owned restaurant, Addison's Steakhouse, in
335-337 Front Street, which would consist of 2,458 square feet. The restaurant would open for
business at 4:00 pm on weekdays and 11:00 am on weekends. The other uses in the center
have varying hours; therefore there is opportunity for shared parking. Staff believes the
proposed restaurant would provide a complimentary use for other uses in the center, which
would assist those businesses. Mr. Descher's proposed use would include the service of alcohol.
Upon approval of a Liquor License it is Mr. Descher's intent to request a Video Gaming License
from the State of Illinois.
Regular Meeting
Page 5
September 19, 2016
Director Martin reported the Planning and Zoning Commission unanimously
recommended approval of a Use Variance to allow a restaurant at 335-337 N. Front Street with
outdoor seating, including service of food and alcohol outside as well as operating a restaurant
with seating outdoors past 10:00 pm, subject to the following conditions:
• Interior cameras shall be installed within 335/337 N. Front Street, which would
allow employees to monitor the outdoor seating area at all times;
• All other provisions of the outdoor seating ordinance shall be met;
• Outdoor seating area shall maintain existing lighting and be in compliance with
the City's Outdoor Lighting Ordinance;
• Gate shall be installed at the entrance to the courtyard area to provide a physical
separation between the parking area and courtyard area;
• Outdoor seating, including tables and seats and sizes, shall be consistent with
those included in the application packets; and
• Approval of a 13-space parking Variance at the Fountain Shoppes Shopping
Center.
Alderman Condon stated she is excited to see a restaurant opening on the south side of
the City. She opined the concept is creative.
Alderman Glab stated he has reservations regarding serving alcohol in the outside
courtyard area. He opined it is a good concept but not a good venue adding he would have
difficulty supporting the project.
Ms. Suzanne Cannon, owner of the Fountain Shoppes retail center took the podium and
addressed Council regarding the proposed concept of the family -owned, bistro -style restaurant.
She stated that in today's restaurant industry all restaurants require some type of outdoor
seating to maximize their success and the proposed location with accompanying fountain
provides an ideal setting. She further stated the outdoor seating would be in front of the
fountain and at a distance and is hoping the Council is willing to think outside the box regarding
the proposed concept.
Alderman Schaefer indicated he supports the concept.
Responding to Alderman Santi's inquiry, Mr. Descher stated that he plans on opening
the restaurant by the end of November or early December.
Motion by Condon, second by Wimmer, approving an Ordinance granting a Use
Variance to allow a restaurant at 335-337 N. Front Street with outdoor seating, including
service of food and alcohol outside as well as operating a restaurant with seating outdoors past
10:00 pm, as presented, subject to the following conditions.
• Interior cameras shall be installed within 335-337 N. Front Street, which would
allow employees to monitor the outdoor seating area at all times;
Regular Meeting
Page 6
September 19, 2016
• All other provisions of the outdoor seating ordinance shall be met;
• Outdoor seating area shall maintain existing lighting and be in compliance with
the City's Outdoor Lighting Ordinance;
• Gate shall be installed at the entrance to the courtyard area to provide a physical
separation between the parking area and courtyard area;
• Outdoor seating, including tables and seats and sizes, shall be consistent with
those included in the application packets; and
• Approval of a 13-space parking Variance at the Fountain Shoppes Shopping
Center.
Voting Aye: Santi, Curry, Schaefer, Wimmer, Peterson, Condon
Voting Nay: Glab
Not Voting: None
Abstaining. None
Absent: None
Motion carried.
MOTION TO APPROVE:
A. APPLICATION FOR A CLASS A LIQUOR LICENSE FROM ADDISON'S
STEAKHOUSE, LOCATED AT 335=337 FRONT STREET; AND
B. ORDINANCE INCREASING THE NUMBER OF CLASS A LIQUOR LICENSES BY
ONE (1)
City Administrator Morefield informed Council Mr. Jonathan Descher, President of
Addison's Steakhouse LLC, submitted an application for a Class A Liquor License to operate
Addison's Steakhouse in two currently vacant units in the Fountain Shoppes retail center. The
Class A Liquor License authorized the sale of alcoholic liquors for consumption on premises and
retail sale of package liquors.
Addison's Steakhouse is being proposed as a family -owned and operated small-scale
steakhouse with outdoor seating in the courtyard located east of the fountain to accommodate
11-tables, and a sports lounge atmosphere in the bar area. While video gaming is proposed, Mr.
Descher has indicated that he remains committed to a broader context of his business plan. Mr.
Descher and his family are residents of the City of McHenry. He was the former manager of the
Twisted Moose on Route 31. Mr. Descher is conversant with the Illinois Liquor Control
regulations, including new state requirements that went into effect on July 1, 2016, requiring all
employees of state liquor licensed businesses to obtain BASSET certification. Mr. Descher has
been fingerprinted by McHenry Police, has paid all associated fees and all required documents
were submitted.
Motion by Condon, second by Curry, (1) granting a Class A Liquor License, as presented,
and (2) approving an Ordinance increasing the number of Class A Liquor Licenses by one.
Regular Meeting
Page 7
September 19, 2016
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon
Voting Nay: None
Not Voting: None
Abstaining: None
Absent: None
Motion carried.
MOTION TO ADOPT AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO ALLOW A
TAVERN AT 810 FRONT STREET, UNIT C
Director of Economic Development Martin informed Council they are being asked to
consider a Conditional Use Permit to allow a tavern at 810 Front Street, Unit C, in the City of
McHenry. Mr. Suchit (Sam) Shah is proposing to operate a tavern in the unit previously
occupied by Kiddy Korner in the Southgate Retail Center. Mr. Shah currently operates the Food
Mart in the Southgate Retail Center. The applicant has owned and operated businesses in the
City of McHenry for many years and continues to invest in the City. Staff believes the proposed
tavern use is appropriate for the subject property. Staff believes the proposed project will not
produce any additional adverse impacts to traffic, the environment, the neighborhood, public
service and facilities or public safety and health, than would any other permitted use in the G5
Zoning District. Mr. Shah anticipates offering a wide variety of specialty beers at the proposed
tavern. The proposed use will include the service of alcohol. Upon approval of a Liquor License
and issuance of a local Liquor License it is Mr. Shah's intent to request a Video Gaming License
from the State of Illinois.
Director Martin reported on July 13, 2016, the Planning and Zoning Commission
unanimous recommended approval of a Conditional Use Permit to allow a tavern at 810 Front
Street, Unit C.
Alderman Schaefer and Alderman Curry expressed concern regarding the limited
parking in the area.
Responding to an inquiry from Alderman Curry regarding whether the establishment is
going to be a tavern or a video gaming establishment, Mr. Shah approached the podium and
informed Council that he intends to have a tavern at the site, serving approximately 300
different beers and that he will have dart boards for leagues.
Responding to Alderman Peterson's inquiry regarding the hours of operation, Mr. Shah
responded 8:00 AM to midnight.
Alderman Glab opined that he still has concerns regarding the video gaming issue.
Motion by Glab, second by Santi, approving the Ordinance granting a Conditional Use
Permit to allow a tavern at 810 Front Street, Unit C, McHenry, Illinois.
Regular Meeting
Page 8
September 19, 2016
Voting Aye: Santi, Glab, Schaefer, Wimmer, Peterson, Condon
Voting Nay: Curry
Not Voting: None
Abstaining: None
Absent: None
Motion carried.
MOTION TO APPROVE:
A. AN APPLICATION FOR A CLASS A LIQUOR LICENSE FROM 3 QUEENS, INC.
d/b/a 3 QUEENS, LOCATED AT 810 FRONT STREET, UNIT C
Be AN ORDINANCE INCREASING THE NUMBER OF CLASS A LIQUOR LICENSES
BY ONE (1)
Mayor Low informed Council that Mr. Suchit (Sam) Shah, President of 3 Queens, Inc.,
submitted an application for a Class A Liquor License to operate a tavern with video gaming at
810 N. Front Street, Unit C. Mayor Low stated that if the Liquor License is approved an
Ordinance increasing the number of Class A Liquor Licenses in effect is required.
Mr. Shah is conversant with the Illinois Liquor Control regulations, including new state
requirements that went into effect on July 1, 2016, requiring all employees of state liquor
licensed businesses to obtain BASSET certification. Mr. Shah currently holds a Class F1 License
for Sam's Liquors & Wine, located at 520 S. Route 31 and a Class F2 License for Family Food
Mart, and located at 810 N. Front Street, Unit A, next door to the proposed business. Mr. Shah
has been fingerprinted by McHenry Police, has paid all associated fees and all required
documents were submitted.
Motion by Curry, second by Santi granting a Class A Liquor License, as presented, and
approving an Ordinance increasing the number of Class A Liquor Licenses by one.
Voting Aye: Santi, Glab, Curry, Wimmer, Peterson, Condon.
Voting Nay: Schaefer.
Absent: None.
Motion carried.
MOTION TO APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH HR GREEN,_INC., FOR
DESIGN BIDDING AND CONSTRUCTION SERVICES FOR THE PUBLIC WORKS FACILITY STANDBY
GENERATOR PROJECT, IN AN AMOUNT NOT TO EXCEED $44,340, AND AUTHORIZATION TO
PUBLIC BID THE PROJECT
Director of Public Works Schmitt requested Council consider a Professional Services
Agreement with HR Green, Inc., for the design, bidding and construction observation for the
Public Works Facility Standby Generator Project.
Regular Meeting
Page 9
September 19, 2016
Director Schmitt introduced Mr. Troy Strange, Public Works Project Engineer. Director
Schmitt informed Council in the event of a power failure, the Public Works Facility has very
limited emergency standby electrical power capabilities. Only two overhead doors on the east
side of the facility are operable during an electrical power outage. The need for a standby
generator for the entire building was emphasized in June 2011 when a powerful windstorm left
the Public Works Facility without electrical power for several days. Additionally, the Public
Works Facility currently houses an evidence room for the McHenry Police Department and has
been identified as the emergency backup facility should the Municipal Center not be available
due to a catastrophic event.
As part of the rehabilitation of Water Treatment Plant No. 2, a larger standby generator
was installed replacing the existing generator at that location. Staff proposes to utilize the
generator removed from Water Treatment Plant No. 2 at the Public Works Facility. The
generator relocation would require combining the two existing electrical services at the Public
Works Facility into one, installation of an electrical transfer switch, and miscellaneous conduit
and wire installation. Following several discussions it was determined due to the complexity of
the project a detailed design plan and contract proposal documents would be required for
contractors to fairly and accurately submit bid proposals in terms of scope and cost. The
development of the proposal documents requires the expertise of an electrical engineer and
falls outside of the scope of expertise of the City Project Engineer. The City of McHenry's City
Engineer HR Green maintains the specific expertise to be able to develop the scope of services
for the project and therefore, has been asked to submit a Professional Services Agreement for
the project at a time and material amount not to exceed $44,340. Director Schmitt noted that
once construction begins it may be possible for the City Project Engineer to provide
construction management for the project.
Responding to Alderman Curry's inquiry, Chad Pieper of HR Green stated the building
was not designed to house a generator; the generator will be running sensitive equipment and
a different electrical service has to be installed in order for the equipment to run properly.
Motion by Wimmer, second by Schaefer, approving the Professional Services Agreement
with HR Green, Inc., for the Public Works Facility Standby Generator Project, in an amount not
to exceed $44,340, and authorization to publicly bid the Public Works Facility Standby
Generator Project, as presented.
Voting Aye: Glab, Schaefer, Wimmer, Peterson, Condon
Voting Nay: Santi, Curry
Not Voting: None
Abstaining: None
Absent: None
Motion carried.
Regular Meeting
Page 10
September 19, 2016
MAYOR'S STATEMENT AND REPORT
Mayor Low informed the Council there are still two more band concerts on the schedule
on Thursday evenings in Veterans Memorial Park thanks to the sponsorship of an additional six
concerts by the Farmers Market members.
COMMITTEE REPORTS
Alderman Schaefer announced the Public Works Committee will meet on Monday,
October 3, 2016 at 5:30 pm, prior to the Council meeting.
STAFF REPORTS
1► •C7T:�
FUTURE AGENDA ITEMS
Alderman Condon encouraged the Council and Staff to attend the conference on heroin
that is being held at MCC on Thursday, September 22, 2016.
ADJOURNMENT
Motion by Peterson, seconded by Condon, to adjourn the meeting at 8:07 pm.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon
Voting Nay: None
Not Voting: None
Abstaining: None
Absent: None
Motion carried.
The meeting was adjourned at 8:07 pm.
Mayor
City Clerk
Expense Approval Register
McHenry, IL LIST OF BILLS COUNCIL MEETING 11/21/16
VI ,I"1
ap
Vendor Name Account Number Description (Item) Payable Number Post Date Amount
Vendor: 5 STAR SPORTS ACADEMY INC
5 STAR SPORTS ACADEMY INC 100-47-5110 PARKS & REC PROGRAMS FALL 2 11/21/2016 1/469000
Vendor 5 STAR SPORTS ACADEMY INC Total: 11469.00
Vendor: AMERICAN RED CROSS
AMERICAN RED CROSS 100-46-6110 CPR CLASS ENDING 11/8/16 6775921 11/21/2016 27,00
AMERICAN RED CROSS 100-47-6110 STAFF CERTIFICATIONS INV0003009 11/21/2016 54.00
Vendor AMERICAN RED CROSS Total: 81.00
Vendor: ASSOCIATED ELECTRICAL CONTRACTORS
ASSOCIATED ELECTRICAL 100-01-5110 CONTRACTUAL SERVICES 35002497 11/21/2016 372.67
Vendor ASSOCIATED ELECTRICAL CONTRACTORS Total: 372.67
Vendor: AT&T LONG DISTANCE
AT&T LONG DISTANCE 100-01-5320 LONG DISTANCE 11/4/16 11/21/2016 11912,16
AT&T LONG DISTANCE 100-22-5320 LONG DISTANCE 11/4/16 11/21/2016 39.56
AT&T LONG DISTANCE 100-23-5320 LONG DISTANCE 11/4/16 11/21/2016 0.26
AT&T LONG DISTANCE 100-33-5320 LONG DISTANCE 11/4/16 11/21/2016 6.30
AT&T LONG DISTANCE 100-41-5320 LONG DISTANCE 11/4/16 11/21/2016 0.55
AT&T LONG DISTANCE 100-45-5320 LONG DISTANCE 11/4/16 11/21/2016 2,77
AT&T LONG DISTANCE 510-32-5320 LONG DISTANCE INV0003041 11/21/2016 10.27
Vendor AT&T LONG DISTANCE Total: 1,971.87
Vendor: AT&T
AT&T 100-22-5320 ALARM CIRCUITS 11/1/16-11/30/16 11/21/2016 114.49
AT&T 100-33-5515 ALARM CIRCUITS 11/1/16-11/30/16 11/21/2016 114A9
AT&T 100-43-5320 ALARM CIRCUITS 11/1/16-11/30/16 11/21/2016 110.61
AT&T 100-45-5320 ALARM CIRCUITS 11/1/16-11/30/16 11/21/2016 55.74
AT&T 100-46-5320 ALARM CIRCUITS 11/1/16-11/30/16 11/21/2016 55.74
AT&T 510-31-5320 CENTREX LINES 11/4/16-12/03/16 11/21/2016 336.13
AT&T 510-32-5320 CENTREX LINES 11/4/16-12/03/16 11/21/2016 380.10
AT&T 100-01-5320 CENTREX LINES 11/4/16-12/3/16 11/21/2016 451.97
AT&T 100-02-5320 CENTREX LINES 11/4/16-12/3/16 11/21/2016 56,02
AT&T 100-22-5320 CENTREX LINES 11/4/16-12/3/16 11/21/2016 712.69
AT&T 100-30-5320 CENTREX LINES 11/4/16-12/3/16 11/21/2016 56,02
AT&T 100-33-5320 CENTREX LINES 11/4/16-12/3/16 11/21/2016 176.30
AT&T 100-41-5320 CENTREX LINES 11/4/16-12/3/16 11/21/2016 112.05
AT&T 100-42-5320 CENTREX LINES 11/4/16-12/3/16 11/21/2016 57.62
AT&T 100-43-5320 CENTREX LINES 11/4/16-12/3/16 11/21/2016 56,02
AT&T 100-44-5320 CENTREX LINES 11/4/16-12/3/16 11/21/2016 112.05
AT&T 100-45-5320 CENTREX LINES 11/4/16-12/3/16 11/21/2016 186.94
AT&T 620-00-5110 CENTREX LINES 11/4/16-12/3/16 11/21/2016 64.95
Vendor AT&T Total: 3,209.93
Vendor: BERKSHIRE HATHAWAY
BERKSHIRE HATHAWAY 100-00-3410 TEMP SIGN REFUND - 16-02- INV0002996 11/21/2016 30.00
Vendor BERKSHIRE HATHAWAY Total: 30.00
Vendor: BLACKSTONE LANDSCAPE INC
BLACKSTONE LANDSCAPE INC 100-33-5110 MOWING SERVICES 2016-EO6100 11/21/2016 21051.00
BLACKSTONE LANDSCAPE INC 100-41-5110 MOWING SERVICES 2016-EO6100 11/21/2016 71346.40
BLACKSTONE LANDSCAPE INC 510-31-5110 MOWING SERVICES 2016-EO6100A 11/21/2016 1,008.00
BLACKSTONE LANDSCAPE INC 510-32-5110 MOWING SERVICES 2016-EO6100A 11/21/2016 679.60
Vendor BLACKSTONE LANDSCAPE INC Total: 11,085.00
Vendor: BOLAND, KIM
BOLAND, KIM 100-41-3637 PARKS & REC PROGRAM 145875 11/21/2016 445.00
Vendor BOLAND, KIM Total: 445.00
11/16/2016 12:55:04 PM
Expense Approval Register
Vendor Name Account Number
Vendor: BSN SPORTS INC
BSN SPORTS INC 100-47-6110
Vendor: CABAY &COMPANY INC
CABAY & COMPANY INC 400-00-6111
Vendor: CENTEGRA OCCUPATIONAL HEALTH
CENTEGRA OCCUPATIONAL 610-00-6940
Vendor: CINTAS CORPORATION LOC 355
CINTAS CORPORATION LOC 355 510-35-4510
CINTAS CORPORATION LOC 355 100-33-4510
CINTAS CORPORATION LOC 355 100-33-6110
Vendor: COMCAST CABLE
COMCASTCABLE 620-00-5110
COMCASTCABLE 620-00-5110
COMCAST CABLE 620-00-5110
COMCAST CABLE 620-00-5110
Vendor: CONSTELLATION NEWENERGY INC
CONSTELLATION NEWENERGY 100-33-5520
CONSTELLATION NEWENERGY 100-33-5520
CONSTELLATION NEWENERGY 100-42-5510
CONSTELLATION NEWENERGY 510-31-5510
CONSTELLATION NEWENERGY 510-32-5510
Vendor: CORKSCREW GYMNASTICS &SPORTS ACADEMY
CORKSCREW GYMNASTICS & 100-47-5110
Vendor: CRESCENT ELECTRIC SUPPLY CO
CRESCENT ELECTRIC SUPPLY CO 620-00-6110
Vendor: CUMMINS, ELZBIETA
CUMMINS, ELZBIETA 100-41-3637
Vendor: CURRAN CONTRACTING COMPANY
CURRAN
CONTRACTING
100-33-6110
CURRAN
CONTRACTING
100-33-6110
CURRAN
CONTRACTING
100-33-6110
CURRAN
CONTRACTING
100-33-6110
CURRAN
CONTRACTING
100-33-6110
CURRAN
CONTRACTING
100-33-6110
CURRAN
CONTRACTING
100-33-6110
CURRAN
CONTRACTING
100-33-6110
CURRAN
CONTRACTING
100-33-6110
Vendor: DIRECT FITNESS SOLUTIONS
DIRECT FITNESS SOLUTIONS 400-40-5110
Vendor: DIXON ENGINEERING INC
DIXON ENGINEERING INC 740-00-5220
Vendor: DOCUMENT IMAGING DIMENSIONS INC
DOCUMENT IMAGING 620-00-6210
DOCUMENT IMAGING 620-00-6210
Description (Item)
SUPPLIES
SUPPLIES
MEDICALSERVICES
Payable Number
[:F:i:F:GL•T:�:
56299
Packet: APPKT00634-11/21/16 AP
Post Date
11/21/2016
Vendor BSN SPORTS INC Total:
11/21/2016
Vendor CABAY & COMPANY INC Total:
179584 11/21/2016
Vendor CENTEGRA OCCUPATIONAL HEALTH Total:
EMPLOYEE CLOTHING ALLOW 10/1/16-10/31/16 11/21/2016
SUPPLIES AND EMPLOYEE 10/1-10/31/16 11/21/2016
SUPPLIES AND EMPLOYEE 10/1-10/31/16 11/21/2016
Vendor CINTAS CORPORATION LOC 355 Total:
CABLE TV/INTERNET- 222
CABLE TV/INTERNET - 1415
INTERNET-REC CENTER
CABLE TV-333 S GREEN ST
11/21/2016
11/21/2016
11/21/2016
11/21/2016
Vendor COMCAST CABLE Total:
Amount
422.95
422.95
496.67
496.67
65.00
65.00
348.44
151.40
104.48
604.32
142.04
120.49
124.90
31.75
UTILITIES
9/24/16-10/25/16
11/21/2016
378.33
UTILITIES
9/26/16-10/25/16
11/21/2016
22,192.74
UTILITIES
9/26/16-10/25/16
11/21/2016
467.72
PUMPING FEES
9/26/16-10/25/16A
11/21/2016
6,895.72
PUMPING FEES
9/26/16-10/25/16A
11/21/2016
12,631.52
Vendor CONSTELLATION NEWENERGY INC Total:
42,566.03
PARKS & REC PROGRAM
366
11/21/2016
2,000.00
Vendor CORKSCREW GYMNASTICS
& SPORTS ACADEMY Total:
2,000.00
SUPPLIES
S502786032.001
11/21/2016
26.69
Vendor
CRESCENT ELECTRIC SUPPLY CO Total:
26.69
PARKS &REC PROGRAM 145780 11/21/2016 60.00
Vendor CUMMINS, ELZBIETATotal: 60.00
MATERIALS
11610
11/21/2016
1,665.04
MATERIALS
11706
11/21/2016
1,606.28
MATERIALS
11712
11/21/2016
509.96
MATERIALS
11744
11/21/2016
745.85
MATERIALS
11801
11/22/2016
1,024o52
MATERIALS
11809
11/21/2016
144.56
MATERIALS
11825
11/21/2016
1,652.56
MATERIALS
11868
11/21/2016
923.69
MATERIALS
11875
11/21/2016
1,387.36
Vendor CURRAN CONTRACTING COMPANY Total:
%659.82
PREVENTATIVE MAINTENANCE
518138
11/21/2016
1,675.00
Vendor DIRECT FITNESS SOLUTIONS Total:
1,675.00
RETAINED PERSONNEL
16-1220
11/21/2016
1,900.00
Vendor DIXON ENGINEERING INC Total:
1/900000
TONERSUPPLIES
311518
11/21/2016
328.00
TONER SUPPLIES
312419
11/21/2016
109.00
11/16/2016 12:55:04 PM
Expense Approval Register
Vendor Name Account Number
DOCUMENT IMAGING 620-00-6210
Vendor: ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP
ED'S AUTOMOTIVE/JIM'S 100-33-5370
ED'S AUTOMOTIVE/JIM'S 510-31-5370
ED'S AUTO MOTIVE/J I M'S 510-32-5370
ED'S AUTO MOTIVE/J I M'S 510-35-5370
Vendor: FOERSTER, JEFFERY S
FOERSTER, JEFFERY S 100-22-5420
Vendor: FOX VALLEY FIRE &SAFETY
FOX VALLEY FIRE & SAFETY 225-00-5110
FOX VALLEY FIRE & SAFETY 225-00-5110
FOX VALLEY FIRE & SAFETY 225-00-5110
Vendor: GESKE AND SONS INC
GESKE AND SONS INC 100-33-6110
Vendor: GOLF ACADEMY ATTERRA COTTA LLC
GOLF ACADEMY AT TERRA 100-47-5110
Vendor: HAHN, DIANE
HAHN, DIANE 510-2200
Vendor: HARPER, MICHAEL
HARPER, MICHAEL 100-45-4510
Vendor: HRGREEN
HRGREEN 440-00-8200
HRGREEN 100-30-5110
HRGREEN 270-00-8600
Vendor: ILLINOIS MUNICIPAL LEAGUE
ILLINOIS MUNICIPAL LEAGUE 100-01-5410
Vendor: INTERNATIONAL CODE COUNCIL INC
INTERNATIONAL CODE 100-03-5450
Vendor: KING, LAURA
KING, LAURA 100-22-5430
Vendor: KLASEK, ROBERT J
KLASEK, ROBERTJ 100-22-5420
Vendor: KOEPKE, JACKIE
KOEPKE, JACKIE 100-41-3637
Vendor: LAFARGE NORTH AMERICA
LAFARGE NORTH AMERICA 590-00-5110
LAFARGE NORTH AMERICA 510-35-6110
LAFARGE NORTH AMERICA 510-35-6110
Packet: APPKT00634-11/21/16 AP
Description (Item) Payable Number Post Date Amount
TONER SUPPLIES 314008 11/21/2016 624.00
Vendor DOCUMENT IMAGING DIMENSIONS INC Total: 1,061000
VEHICLE
INSPECTIONS
OCT2016
11/21/2016
116.00
VEHICLE
INSPECTIONS
OCTOBER2016
11/21/2016
29.00
VEHICLE
INSPECTIONS
OCTOBER2016
11/21/2016
29.00
VEHICLE
INSPECTIONS
OCTOBER 2016
11/21/2016
116.00
Vendor
ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP Total:
290.00
TRAVEL EXPENSE REIMB INV0002997 11/21/2016 35.52
Vendor FOERSTER, JEFFERY S Total: 35.52
RADIO INSTALLATION IN00035830 11/21/2016 195.00
RADIOINSTALLATION IN00035831 11/21/2016 195.00
RADIOINSTALLATION IN00035835 11/21/2016 195.00
Vendor FOX VALLEY FIRE & SAFETY Total: 585.00
MATERIALS 37247 11/21/2016 1,334.75
Vendor GESKE AND SONS INC Total: 1,334.75
PARKS & REC PROGRAM -GOLF INV0003042 11/21/2016 605.00
Vendor GOLF ACADEMY AT TERRA COTTA LLC Total: 605.00
REFUND FROM TENANT @ INV0002998 11/21/2016 155.36
Vendor HAHN, DIANE Total: 155.36
EMPLOYEE CLOTHING ALLOW
INV0002999
11/21/2016
214.99
Vendor HARPER, MICHAELTotal:
214.99
PUBLIC WORKS GENERATOR
107570
11/21/2016
849.75
LAKELAND PARK DRAIN STUDY
107614
11/21/2016
19,377.80
STREET PROGRAM - CURRAN
2-107916
11/21/2016
41428.03
Vendor HRGREEN
Total:
241655.58
2017 MEMBERSHIP DUES
INV0003000
11/21/2016
2/000000
Vendor ILLINOIS MUNICIPAL LEAGUE
Total:
2,000.00
PUBLICATONS
1000734971
11/21/2016
1/846410
Vendor INTERNATIONAL CODE COUNCIL INC
Total:
11846.10
RECERT FEE -CAR SEAT TECH
INV0003001
11/21/2016
50.00
Vendor KING, LAURA
Total:
50.00
TRAVEL EXPENSE REIMB
INV0003002
11/21/2016
8.00
Vendor KLASEK, ROBERT J
Total:
8.00
PARKS & REC PROGRAM
145866
11/21/2016
150.00
Vendor KOEPKE, JACKIE
Total:
150.00
MATERIALS 706548184 11/21/2016 85.03
MATERIALS 706591202 11/21/2016 279.77
MATERIALS 706591203 11/21/2016 356.15
Vendor LAFARGE NORTH AMERICA Total: 720.95
il/16/2016 12:55:04 PM
Expense Approval Register
Packet: APPKT00634-11/21/16
AP
Vendor Name
Account Number
Description (Item)
Payable Number
Post Date
Amount
Vendor: LARSON, ED
LARSON, ED
620-00-5420
TRAVEL EXPENSE REIMB
INV0003003
11/21/2016
191.01
Vendor LARSON, ED Total:
191.01
Vendor: LES MILLS UNITED STATES TRADING INC
LES MILLS UNITED STATES
400-40-5110
LICENSE FEE
WIV350054
11/21/2016
197.00
Vendor LES
MILLS UNITED STATES TRADING INC Total:
197.00
Vendor: LEXISNEXIS
LEXISNEXIS
100-22-5110
SEPT 2016REALTIME PHONE
20160930
11/21/2016
121.00
Vendor LEXISNEXIS Total:
121.00
Vendor: LEZON, CAROL
LEZON, CAROL
400-40-3650
PARKS & REC PROGRAM
146062
11/21/2016
20.00
Vendor LEZON, CAROL Total:
20.00
Vendor: LUDLOW, JEANNE
LUDLOW, JEANNE
400-40-3650
PARKS & REC PROGRAM
146063
11/21/2016
20.00
Vendor LUDLOW, JEANNE Total:
20.00
Vendor: MCHENRY COUNTY DIV OF TRANSPORTATION
MCHENRY COUNTY DIV OF
100-01-5110
MUNICIPAL SHARE MCRIDE-
2-20
11/21/2016
2,946.08
Vendor MCHENRY
COUNTY DIV OF TRANSPORTATION Total:
21946.08
Vendor: MCHENRY COUNTY RECORDER OF DEEDS
MCHENRY COUNTY RECORDER
100-01-6940
RECORDING FEES
OCT 2016
11/21/2016
40.00
MCHENRY COUNTY RECORDER
510-31-6940
RECORDING FEES
OCTOBER 2016
11/21/2016
240.00
MCHENRY COUNTY RECORDER
510-32-6940
RECORDING FEES
OCTOBER 2016
11/21/2016
360.00
Vendor MCHENRY COUNTY RECORDER OF DEEDS Total:
640.00
Vendor: MCHENRY SPECIALTIES
MCHENRY SPECIALTIES
100-01-6940
SUPPLIES
2016-871
11/21/2016
65.00
Vendor MCHENRY SPECIALTIES Total:
65.00
Vendor: MERTZ, GARY
MERTZ, GARY
100-33-4510
EMPLOYEE CLOTHING ALLOW
INV0003004
11/21/2016
33.35
Vendor MERTZ, GARY Total:
33.35
Vendor: MICKELSON, JACKI
MICKELSON, JACKI
100-41-3637
PARKS & REC PROGRAM
145782
11/21/2016
60.00
Vendor MICKELSON, JACKI Total:
60.00
Vendor: MNJ TECHNOLOGIES DIRECT
INC
MNJ TECHNOLOGIES DIRECT
620-00-6110
SUPPLIES
0003497082
11/21/2016
166.26
Vendor MNJ TECHNOLOGIES DIRECT INC Total:
166.26
Vendor: NAPA AUTO PARTS MPEC
NAPA AUTO PARTS MPEC
100-22-5370
VEHICLE REPAIR SUPPLIES
OCT 2016
11/21/2016
987.46
NAPA AUTO PARTS MPEC
100-33-5370
VEHICLE REPAIR SUPPLIES
OCT 2016
11/21/2016
1,936.22
NAPA AUTO PARTS MPEC
100-45-5370
VEHICLE REPAIR SUPPLIES
OCT 2016
11/21/2016
20.00
NAPA AUTO PARTS MPEC
510-31-5370
VEHICLE REPAIR SUPPLIES
OCTOBER 2016
11/21/2016
198.66
NAPA AUTO PARTS MPEC ,
510-32-5370
VEHICLE REPAIR SUPPLIES
OCTOBER 2016
11/21/2016
2.88
NAPA AUTO PARTS MPEC
510-35-5370
VEHICLE REPAIR SUPPLIES
OCTOBER 2016
11/21/2016
109.25
Vendor NAPA AUTO PARTS MPEC Total:
%254A7
Vendor: NETTLETON, KRISTYN
NETTLETON, KRISTYN
100-41-3637
PARKS & REC PROGRAM
145867
11/21/2016
100.00
Vendor NETTLETON, KRISTYN Total:
100.00
Vendor: NEUMANN JR, EDWARD J
NEUMANN JR, EDWARD J
740-00-6960
DEC 2016 PARKING LOT
DEC 2016
11/21/2016
500.00
Vendor NEUMANN JR, EDWARD J Total:
500.00
Vendor: SAM'S CLUB
SAM'S CLUB
100-41-6110
SUPPLIES
OCT 2016
11/21/2016
25.86
SAM'S CLUB
100-46-6920
SUPPLIES
OCT 2016
11/21/2016
157.58
SAM'S CLUB
100-47-6110
SUPPLIES
OCT 2016
11/21/2016
14.94
SAM'S CLUB
400-00-6111
SUPPLIES
OCT 2016
11/21/2016
61.92
Vendor SAM'S CLUB Total:
260.30
11/16/2016 12:55:04 PM
Expense Approval Register
Vendor Name Account Number
Vendor: SEMROW in, HARRY H
SEMROW JR, HARRY H 100-03-5110
SEMROW JR, HARRY H 100-22-5110
Vendor: SEXTON, ERIC M
SEXTON, ERIC M 100-22-5440
SEXTON, ERIC M 100-22-5420
Vendor: SHAPER. SAMUEL
SHAFER. SAMUEL 100-22-5440
Vendor: SHAW MEDIA
SHAW MEDIA 100-01-5330
SHAW MEDIA 100-41-5330
Vendor: SHERMAN MECHANICAL INC
SHERMAN MECHANICAL INC 100-01-5110
SHERMAN MECHANICAL INC 100-01-5110
Vendor: SPITZ, ADAM
SPITZ, ADAM 100-2200
Vendor: STANS LPS MIDWEST
STANS
LPS
MIDWEST
100-03-5110
STANS
LPS
MIDWEST
620-00-5110
STANS
LPS
MIDWEST
620-00-6210
STANS
LPS
MIDWEST
620-00-6210
STANS
LPS
MIDWEST
100-41-6210
STANS
LPS
MIDWEST
400-00-6210
Vendor: STAPLES BUSINESS ADVANTAGE
STAPLES
BUSINESS
100-00-6210
STAPLES
BUSINESS
100-01-6110
STAPLES
BUSINESS
100-01-6210
STAPLES
BUSINESS
100-01-6210
STAPLES
BUSINESS
100-03-6210
STAPLES
BUSINESS
100-04-6210
STAPLES
BUSINESS
100-22-6210
STAPLES
BUSINESS
100-22-6210
STAPLES
BUSINESS
100-30-6210
STAPLES
BUSINESS
100-33-6210
STAPLES
BUSINESS
100-41-6210
STAPLES
BUSINESS
510-31-6210
Vendor: STATE FIRE MARSHAL
STATE FIRE MARSHAL 100-01-5110
Vendor: SYNCB/AMAZON
SYNCB/AMAZON 100-03-6210
SYNCB/AMAZON 100-22-6210
SYNCB/AMAZON 100-41-6920
SYNCB/AMAZON 100-46-6920
Vendor: TYLER BUSINESS FORMS
TYLER BUSINESS FORMS 100-04-6210
Description (Item)
ADM LAW JUDGE
ADM LAW JUDGE
REIMBTUITION EXPENSE
TRAVEL EXPENSE REIMB
REIMBTUITION EXPENSE
LEGAL PUBLICATIONS
LEGAL PUBLICATIONS
CONTRACTUAL SERVICES 0
CONTRACTUAL SERVICES
Packet: APPKT00634-11/21/16 AP
Payable Number Post Date Amount
OCT 2016 11/21/2016
OCT 2016 11/21/2016
Vendor SEMROW JR, HARRY H Total:
INV0003005 11/21/2016
INV0003007 11/21/2016
Vendor SEXTON, ERIC M Total:
INV0003006
11/21/2016
Vendor SHAFER. SAMUEL Total:
OCT 2016 11/21/2016
OCT 2016 11/21/2016
Vendor SHAW MEDIA Total:
W17147 11/21/2016
W17060 11/21/2016
Vendor SHERMAN MECHANICAL INC Total:
OVERPAYMT PARKING TICKET- INV0003008
COPIER METER READING - CED
IT/NETWORK MGED SERVICES
COPIER METER READING -
COPIER METER READING -
REC CENTER COPY METER
REC CENTER COPY METER
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
BOILER- CERTIFICATE FEE
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
MISC TAX FORMS
323621
323785
323958
323966
323938
323938
8041769080
8041769080
8041769080
8041769080
8041769080
8041769080
8041769080
8041769080
8041769080
8041769080
8041769080
8041769080A
9564771
11/21/2016
Vendor SPITZ, ADAM Total
11/21/2016
11/21/2016
11/21/2016
11/21/2016
11/21/2016
11/21/2016
Vendor STANS LPS MIDWEST Total:
11/21/2016
11/21/2016
11/21/2016
11/21/2016
11/21/2016
11/21/2016
11/21/2016
11/21/2016
11/21/2016
11/21/2016
11/21/2016
11/21/2016
Vendor STAPLES BUSINESS ADVANTAGE Total:
11/21/2016
Vendor STATE FIRE MARSHALTotal:
10/10/16-11/4/16 11/21/2016
10/10/16-11/4/16 11/21/2016
10/10/16-11/4/16 11/21/2016
10/10/16-11/4/16 11/21/2016
Vendor SYNCB/AMAZON Total:
270247 11/21/2016
Vendor TYLER BUSINESS FORMS Total:
60.00
540.00
600.00
894.98
59.60
954.58
1,185.00
1,185.00
lj075.80
895.00
1,970.80
392.70
232.79
625.49
25.00
25.00
90.80
1,672.00
571.99
177.99
197.81
197.82
2,908.41
-1,628.95
50.20
3.22
54.99
116.68
699.86
89.98
360.71
70.17
299.07
57.61
21.63
195.17
70.00
70.00
105.45
19.90
39.98
91.31
256.64
331.20
331.20
11/16/2016 12:55:04 PM
Expense Approval Register
Vendor Name Account Number
Vendor: US BANK EQUIPMENT
FINANCE
US
BANK
EQUIPMENT
FINANCE
510-31-5110
US
BANK
EQUIPMENT
FINANCE
510-32-5110
US
BANK
EQUIPMENT
FINANCE
510-35-5110
US
BANK
EQUIPMENT
FINANCE
100-22-5110
US
BANK
EQUIPMENT
FINANCE
100-33-5110
US
BANK
EQUIPMENT
FINANCE
100-01-5110
Vendor: VALLEY VIEW ACRES
VALLEY VIEW ACRES 100-47-5110
Vendor: VERIZON WIRELESS
VERIZON
WIRELESS
510-32-5320
VERIZON
WIRELESS
510-32-5320
VERIZON
WIRELESS
510-35-5320
VERIZON
WIRELESS
100-01-5320
VERIZON
WIRELESS
100-03-5320
VERIZON
WIRELESS
100-22-5320
VERIZON
WIRELESS
100-30-5320
VERIZON
WIRELESS
100-33-5320
VERIZON
WIRELESS
100-41-5320
VERIZON
WIRELESS
100-45-5320
VERIZON
WIRELESS
100-46-5320
VERIZON
WIRELESS
620-00-5320
VERIZON
WIRELESS
100-33-5320
VERIZON
WIRELESS
510-31-5320
VERIZON
WIRELESS
510-32-5320
VERIZON
WIRELESS
620-00-5110
Vendor: VERMONT SYSTEMS INC
VERMONTSYSTEMSINC 400-00-6210
Vendor: WASTE MANAGEMENT OF WI -MN
WASTE MANAGEMENTOF WI- 510-32-5580
Vendor: ZUKOWSKI ROGERS FLOOD & MCARDLE
ZUKOWSKI ROGERS FLOOD & 100-01-5230
ZUKOWSKI ROGERS FLOOD & 740-00-5230
ZUKOWSKI ROGERS FLOOD & 740-00-5230
Description (Item)
CONTRACT 500-0361445
CONTRACT 500-0361445
CONTRACT 500-0361445
CONRACT 500-0401564
CONTRAT 500-0361445
CONTRACT 500-0389299
PARKS & REC PROGRAM
CELL
PHONE
USAGE
CELL
PHONE
USAGE
CELL
PHONE
USAGE
CELL
PHONE
USAGE
CELL
PHONE
USAGE
CELL
PHONE
USAGE
CELL
PHONE
USAGE
CELL
PHONE
USAGE
CELL
PHONE
USAGE
CELL
PHONE
USAGE
CELL
PHONE
USAGE
CELL
PHONE
USAGE
CELL
PHONE
CHARGES
CELL
PHONE
CHGES
CELL
PHONE
CHGES
WIRELES SERVICES FOR PD
PARKS &REC KEY FOBS
SLUDGE REMOVAL
Payable Number
317391084
317391084
317391084
#30 OF 60A
317391084
317391126
16572
Packet: APPKT00634-11/21/16 AP
Post Date
11/21/2016
11/21/2016
11/21/2016
11/21/2016
11/21/2016
11/21/2016
Vendor US BANK EQUIPMENT FINANCE Total:
11/21/2016
Vendor VALLEY VIEW ACRES Total:
Amount
73.00
73.00
73.00
225.00
73.00
311.00
400.00
400.00
10/04/16-11/03/16
11/21/2016
27.51
10/04/16-11/03/16
11/21/2016
55.58
10/04/16-11/03/16
11/21/2016
76.06
10/4-11/3/16
11/21/2016
54.03
10/4-11/3/16
11/21/2016
106.38
10/4-11/3/16
11/21/2016
1,166.54
10/4-11/3/16
11/21/2016
56.32
10/4-11/3/16
11/21/2016
137.88
10/4-11/3/16
11/21/2016
5.06
10/4-11/3/16
11/21/2016
35.35
10/4-11/3/16
11/21/2016
1.67
10/4-11/3/16
11/21/2016
40.25
11/4/16-12/3/16
11/21/2016
25.82
11/4/16-12/3/16A
11/21/2016
126.63
11/4/16-12/3/16A
11/21/2016
25.82
9774718011
11/21/2016
38.01
Vendor VERIZON WIRELESS Total:
1,978.91
52586 11/21/2016 455.75
Vendor VERMONT SYSTEMS INC Total: 455.75
0030947-2742-1 11/21/2016
Vendor WASTE MANAGEMENT OF WI -MN Total:
CORPORATE 122574 11/21/2016
RETAINED PERSONNEL-RICKY 122576 11/21/2016
BURRAFATO- ZONING 122579 11/21/2016
Vendor ZUKOWSKI ROGERS FLOOD & MCARDLE Total:
Grand Total:
8,029.27
8,029.27
10,237.50
1,522.50
175.00
11,935.00
153,596.07
11/16/2016 12:55:04 PM
Expense Approval Register
Packet: APPKT00634 - 12/21/16 AP
Fund Summary
Fund
100-GENERAL FUND
225 - ALARM BOARD FUND
270- MOTOR FUEL TAX FUND
400- RECREATION CENTER FUND
440-CAPITAL IMPROVEMENTS FUND
510- WATER/SEWER FUND
590 - MARINA OPERATIONS FUND
610 - RISK MANAGEMENT FUND
620 -INFORMATION TECHNOLOGY FUND
740 - RETAINED PERSONNEL ESCROW
Grand Total:
Expense Amount
103,184.92
585.00
4,428.03
3,124.16
849.75
32,747.35
85.03
65.00
4,429.33
4,097.50
153,596.07
Vendor Name
McHenry, IL
Account Number
Vendor: ADAMS ENTERPRISES
INC, R A
ADAMS
ENTERPRISES
INC, R
A
510-35-5370
ADAMS
ENTERPRISES
INC, R
A
100-22-5370
ADAMS
ENTERPRISES
INC, RA
100-33-5370
ADAMS
ENTERPRISES
INC, RA
100-33-5370
ADAMS
ENTERPRISES
INC, R
A
100-45-5370
ADAMS
ENTERPRISES
INC, R
A
100-33-5370
Vendor: ADORAMA
ADORAMA 100-22-6270
Vendor; AFTERMATH INC
AFTERMATH INC 100-22-5110
Vendor: AUTO TECH CENTERS INC
AUTO TECH CENTERS INC 100-22-5370
Vendor:
BAKER &SON
CO,
PETER
BAKER &
50N CO,
PETER
100-33-6110
Vendor: BURRIS EQUIPMENT COMPANY
BURRIS EQUIPMENT COMPANY 100-45-6110
Vendor: BUSS FORD SALES
BUSS FORD SALES 100-22-5370
BUSS FORD SALES 100-22-5370
BUSS FORD SALES 510-31-5370
Vendor: CENTURY SPRINGS
CENTURY SPRINGS 510-32-6110
CENTURY SPRINGS 510-32-6110
Vendor:CONSERVFS
CONSERV FS 100-45-6110
Vendor: CRESCENT ELECTRIC SUPPLY CO
CRESCENT ELECTRIC SUPPLY CO 620-00-5110
CRESCENT ELECTRIC SUPPLY CO 510-35-6110
CRESCENT ELECTRIC SUPPLY CO 100-45-6110
Vendor: CURRAN CONTRACTING COMPANY
CURRAN CONTRACTING 100-33-6110
Vendor: DREISILKER ELECTRIC MOTORS INC
DREISILKER ELECTRIC MOTORS 510-32-5375
Vendor:FASTENAI
FASTENAL 510-32-5380
Description (Item)
strobe lights
trailer parts
breaker
oil
box
plow pins
TRIPOD
BIO-HAZARD CLEAN-UP 16-
tires
Expense Approval Register
#2 LIST OF BILLS COUNCIL MEETING 11/21/16
Payable Number Post Date Amount
786649
787962
789485
789697
789728
789768
19214178
JC2016-7642
274971
binder N50 rec. vendor ticket 14107
equipment rental
moulding
cooling fans
radiator cap
Distilled water service
Distilled water
Field marking paint
RL48677
11/21/2016
11/21/2016
11/21/2016
11/21/2016
11/21/2016
11/21/2016
Vendor ADAMS ENTERPRISES INC, R A Total:
11/21/2016
Vendor ADORAMA Total:
11/21/2016
Vendor AFTERMATH INC Total:
11/21/2016
Vendor AUTO TECH CENTERS INC Total:
11/21/2016
Vendor BAKER & SON CO, PETER Total:
11/21/2016
Vendor BURRIS EQUIPMENT COMPANY Total:
5023632 11/21/2016
5023716 11/21/2016
5023747 11/21/2016
Vendor BUSS FORD SALES Total:
S 502617992.001
S502617992.001
65022568
11/21/2016
11/02/2016
Vendor CENTURY SPRINGS Total:
11/21/2016
Vendor CONSERV FS Total:
South Plant Codiut 5502617992.001 11/21/2016
2" coupling S502617992.002 11/21/2016
Electrical Supplies S502795186.001 11/21/2016
Vendor CRESCENT ELECTRIC SUPPLY CO Total:
N50 surface -modified. vendor 11854 11/21/2016
Vendor CURRAN CONTRACTING COMPANY Total:
207.93
232.15
34.95
174.60
21.84
51.34
722.81
275.00
275.00
105.00
305.00
491.40
491.40
172.86
172.86
336.00
336.00
55.72
221.22
14.18
291.12
39.75
8.75
48.50
138.60
138.60
135.16
1.21
27.79
164.16
213.72
213.72
Aerator Belts 1027972 11/21/2016 339.72
Vendor DREISILKER ELECTRIC MOTORS INC Total: 339.72
1-1/8" Stainless Nuts ILMCH2O071 11/21/2016 13.96
Vendor FASTENAL Total: 13.96
11/16/2016 1;16:15 PM
Expense Approval Register
Packet: APPKT00637-11-2146
rect invoice
Vendor Name
Account Number
Description (Item)
Payable Number
Post Date
Amount
Vendor: FOXCROFT MEADOWS
INC
FOXCROFT MEADOWS INC
510-35-6110
Straw blanket
51333
11/21/2016
121.50
FOXCROFT MEADOWS INC
100-45-6110
Seed & Straw for PP
project
51405
11/21/2016
138.00
Vendor FOXCROFT MEADOWS INC Total:
259.50
Vendor: GALLS LLC
GALLS LLC
100-22-4510
UNIFORM
006322571
11/21/2016
46.93
Vendor GALLS LLC Total:
46.93
Vendor: GESKE AND SONS INC
GESKE AND SONS INC
100-33-6110
HMA binder N50.
vendor
37301
11/21/2016
383.80
GESKE AND SONS INC
100-33-6110
HMA binder N50.
vendor
37301A
11/21/2016
190.00
GESKE AND SONS INC
100-33-6110
HMA binder N50.
vendor
37301B
11/21/2016
351.03
Vendor GESKE AND SONS INC Total:
924.83
Vendor: HANSEN'S ALIGNMENT, DON
HANSEN'S ALIGNMENT, DON
510-31-5370
alignment
10/28/16
11/21/2016
75.00
Vendor HANSEN'S ALIGNMENT, DON Total:
75.00
Vendor: HARM'S FARM
HARM'S FARM
100-30-6950
Mulch
23716
11/21/2016
10.98
Vendor HARM'S FARM Total:
10.98
Vendor: IN -PIPE TECHNOLOGY COMPANY INC
IN -PIPE TECHNOLOGY
510-32-5110
In -Pipe monthly service
16380
11/21/2016
71750.00
Vendor
IN -PIPE TECHNOLOGY COMPANY INC Total:
71750.00
Vendor: INTERSTATE BILLING SERVICE INC
INTERSTATE BILLING SERVICE
100-33-5370
window
3004238996
11/21/2016
512.66
INTERSTATE BILLING SERVICE
100-33-5370
arm
3004382960
11/21/2016
37.66
Vendor INTERSTATE BILLING SERVICE INC Total:
550.32
Vendor: KIMBALL MIDWEST
KIMBALL MIDWEST
100-33-5370
stock
5151902
11/21/2016
380.88
KIMBALL MIDWEST
100-33-5370
stock
5167470
11/21/2016
263.88
KIMBALL MIDWEST
100-33-5370
stock
5195184
11/21/2016
217.90
KIMBALL MIDWEST
100-33-5370
stock
5237229
11/21/2016
286.91
KIMBALL MIDWEST
100-33-5370
stock
5250205
11/21/2016
126.23
Vendor KIMBALL MIDWESTTotal:
1,275.80
Vendor: LAFARGE NORTH AMERICA
LAFARGE NORTH AMERICA
510-35-6110
FM 2 sand
706441786
11/21/2016
98.69
LAFARGE NORTH AMERICA
100-33-6110
CM-11 wash stone.
vendor
706615196
11/21/2016
90.32
Vendor LAFARGE NORTH AMERICA Total:
189.01
Vendor: LANG-CADILLAC-BUICK-GMC INC, GARY
LANG-CADILLAC-BUICK-GMC
100-45-5370
Vehicle repairs
5007022
11/21/2016
187.91
Vendor LANG-CADILLAC-BUICK-GMC INC, GARYTotal:
187.91
Vendor: MCHENRY ANALYTICAL
WATER LABORATORY INC
MCHENRY
ANALYTICAL
WATER
510-31-5110
Vendor: MENARDS-CRYSTAL LAKE
MENARDS -CRYSTAL LAKE 100-45-6110
Vendor: MIDWEST ENVIRONMENTAL SALES CO INC
MIDWESTENVIRONMENTAL 510-35-6110
Vendor: MIDWEST FUEL INJECTION
October Rountine Samples1605468 11/21/2016
supplies 22386 11/21/2016
Vendor MENARDS -CRYSTAL LAKE Total:
Air Filters for infrared heating 15770 11/21/2016
Vendor MIDWEST ENVIRONMENTALSALES CO INCTotal:
additive 5443595 11/21/2016
Vendor MIDWEST FUEL INJECTION Total:
410.00
1,290.00
38.77
38.77
920.13
920.13
101.55
101.55
11/16/2016 1:16:15 PM
Expense Approval Register
Packet: APPKT00637-11-2146
rect invoice
Vendor Name
Account Number
Description (Item)
Payable Number
Post Date
Amount
Vendor: MIDWEST HOSE AND
FITTINGS INC
MIDWEST HOSE AND FITTINGS
510-32-5370
hose
M18149
11/21/2016
205.92
Vendor MIDWEST HOSE AND FITTINGS
INC Total:
205.92
Vendor: MIDWEST METER INC
MIDWEST METER INC
510-31-5110
Yearly Maintenance
0075420-IN
11/21/2016
2,996.40
Vendor MIDWEST METER
INC Total:
2,996.40
Vendor: NETWORKFLEET INC
NETWORKFLEET INC
100-33-6110
GPS trucks
OSV000000528396
11/21/2016
177.60
Vendor NETWORKFLEET
INC Total:
177.60
Vendor: NORTHWEST ELECTRICAL SUPPLY CO INC
NORTHWEST ELECTRICAL
100-45-6110
Electrical Supplies DMD
17297944
11/21/2016
200.70
Vendor NORTHWEST
ELECTRICAL SUPPLY CO
INC Total:
200.70
Vendor: PETROLIANCE LLC
PETROLIANCE LLC
100-33-5370
anti freeze
9885878
11/21/2016
667.00
PETROLIANCE LLC
100-33-6250
Medallion plus performance
9922758
11/21/2016
2,747.37
PETROLIANCE LLC
510-35-6250
Medallion plus performance
9922761
11/21/2016
472.90
Vendor PETROLIANCE
LLC Total•
%887.27
Vendor: POMPS TIRE SERVICE
INC
POMPS TIRE SERVICE INC
510-32-5370
tires
640046420
11/21/2016
508.64
Vendor POMPS TIRE SERVICE
INC Total:
508.64
Vendor: REINDERS INC
REINDERS INC
100-45-6270
Small Equipment
4040230-00
11/21/2016
9,875.00
Vendor REINDERS
INC Total:
9/875900
Vendor: SENCOMMUNICATIONS INC
SENCOMMUNICATIONS INC
100-23-6110
DISPATCH HEADSETS
IN0878380
11/21/2016
236.00
Vendor SENCOMMUNICATIONS
INCTotal:
236.00
Vendor: SHERWIN-WILLIAMS CO, THE
SHERWIN-WILLIAMS CO, THE
510-35-6110
Paint & nozzle
8267-9
11/21/2016
190.50
SHERWIN-WILLIAMS CO, THE
510-35-6110
Paint & nozzle
8272-9
11/21/2016
35.30
Vendor SHERWIN-WILLIAMS CO, THE Total:
225.80
Vendor: STANS LPS MIDWEST
STANS LPS MIDWEST
100-33-5115
Agreement for copiers
323885
11/21/2016
297.45
Vendor STANS LPS MIDWEST Total:
297.45
Vendor: TRAFFIC CONTROL & PROTECTION INC
TRAFFIC CONTROL &
100-33-6110
street signs
88161
11/21/2016
428.80
Vendor TRAFFIC CONTROL & PROTECTION
INC Total:
428.80
Vendor: USA BLUEBOOK
USA BLUEBOOK
510-32-6110
Sludge Judges
095410
11/21/2016
347.11
Vendor USA BLUEBOOK Total:
347.11
Vendor: WELCH BROS INC
WELCH BROS INC
100-33-6110
PRE -CAST BARREL SECTION,
615752
11/21/2016
182.00
Vendor WELCH BROS
INC Total:
182.00
Grand Total:
36,502.27
11/16/2016 1:16:15 PM
Expense Approval Register
Packet: APPKT00637-11-2146 rect invoice
Fund Summary
Fund
100-GENERAL FUND
510- WATER/SEWER FUND
620- INFORMATION TECHNOLOGY FUND
Grand Total:
Expense Amount
20,729,52
15,637.59
135.16
36,502.27
100
100-01-5320
100
100-02-5320
100
100-03-5320
100
100-04-5320
100
100-22-5320
. 100
_. 100-30-5320
100
100-33-5320
100
10041-5320
100
10044-5320
100
10046-5320
100
10047-5320
100_
100-33-5520
100
100-33-5520
100
10045-5510
100
1004&6920
100
1 00-33-61 10
100
10045-6110
100
100-01-5310
400
400-00-6111
510
510-31-5510
510
510-32-6110
510
510-35-6110
620
620-00-5110
620
620-00-6110
100
10045-6110
100
100-01-6940
100
100-03-5430
100
100-01-5320
100
100-02-5320
100
100-22-5320
100
100-30-5320
100
100-33-5320
100
10041-5320
100
10042-5320
100
10043-5320
100
10044-5320
100
10045-5320
100
100-22-5320
100
10043-5320
100
10045-5320
100
10046-5320
100
100-01-5420
100
100-01-5430
100
100-01-5450
100
100-01-6940
100
100-03-5330
100
100-22-5420
100
100-30-5430
100
100-33-5430
100
10041-5110
100
10041-5310
100
10041-5430
100
10041-6210
100
10045-5110
100
1004&6110
100
10047-6110
AT&T 104.99 10/03/2016
AT&T 39437 10/03/2016
AT&T 85.30 10/03/2016
AT&T 45.93 10/03/2016
AT&T 255.91 10/03/2016
AT&T 39,38 10/03/2016
AT&T 13.12 10/03/2016
AT&T 39.37 10/03/2016
AT&T 6.56 10/03/2016
AT&T 13412 10/03/2016
AT&T 6.56 10/03/2016
COMED 268,30 10/03/2016
COMED 148,92 10/03/2016
COMED 36,39 10/03/2016
GALVICIUS, DEREK 200.00 10/03/2016
HOME DEPOT CREDIT SERVICES 154.02 10/03/2016
HOME DEPOT CREDIT SERVICES 138,12 10/03/2016
PURCHASE POWER 37.50 10/03/2016
HOME DEPOT CREDIT SERVICES 94.40 10/03/2016
COMED 38,82 10/03/2016
HOME DEPOT CREDIT SERVICES 309.04 10/03/2016
HOME DEPOT CREDIT SERVICES 92.29 10/03/2016
AT&T 26.25 10/03/2016
HOME DEPOT CREDIT SERVICES 187.65 10/03/2016
ALEXANDER LUMBER CO 85.41 10/06/2016
MCHENRY COUNTY CLERK 10400 10/06/2016
NWBOCA 15,00 10/10/2016
AT&T 451.97 10/14/2016
AT&T 56.02 10/14/2016
AT&T 712.69 10/14/2016
AT&T 56.02 10/14/2016
AT&T 176.30 10/14/2016
AT&T 112,05 10/14/2016
AT&T 57,63 10/14/2016
AT&T 56,02 10/14/2016
AT&T 112.05 10/14/2016
AT&T 186.93 10/14/2016
AT&T 114.49 10/14/2016
AT&T 110,61 10/14/2016
AT&T 55.74 10/14/2016
AT&T 55,74 10/14/2016
BANKCARD PROCESSING CENTER 36,78 10/14/2016
BANKCARD PROCESSING CENTER 108,54 10/14/2016
BANKCARD PROCESSING CENTER 329,45 10/14/2016
BANKCARD PROCESSING CENTER 125.00 10/14/2016
BANKCARD PROCESSING CENTER 13,50 10/14/2016
BANKCARD PROCESSING CENTER 624,69 10/14/2016
BANKCARD PROCESSING CENTER 80.00 10/14/2016
BANKCARD PROCESSING CENTER 238.90 10/14/2016
BANKCARD PROCESSING CENTER 419.70 10/14/2016
BANKCARD PROCESSING CENTER 20.00 10/14/2016
BANKCARD PROCESSING CENTER 11259,00 10/14/2016
BANKCARD PROCESSING CENTER 80,54 10/14/2016
BANKCARD PROCESSING CENTER 100.42 10/14/2016
BANKCARD PROCESSING CENTER 146,99 10/14/2016
BANKCARD PROCESSING CENTER 25.00 10/14/2016
100 100-2200 BOLAND, RYAN & KIMBERLY 6.00 10/14/2016
100 100-2200 CASEY, MARY LOU 3,00 10/14/2016
100 100-2200 COLLETTE, ROBERT 9,00 10/14/2016
100 100-2200 GRAY, NELL 6.00 10/14/2016
100 100-2200 KORSTANJE, DAVID & VALERIE 3,00 10/14/2016
100 100-2200 KROSS, KASSANDRA 3,00 10/14/2016
100 100-2200 MEADOWS, DAVID 3,00 10/14/2016
100 100-2200 MEY, STACEY 6,00 10/14/2016
100 100-2200 MYERS, STEVE & GAIL 3,00 10/14/2016
100 100-2200 NOVOTNEY, MICHAEL 6,00 10/14/2016
100 100-01-6940 SECRETARY OF STATE/INDEX DEPT 10,00 10/14/2016
100 100-2200 SENICA, ERIC 6,00 10/14/2016
100 100-2200 ZDON, WALTER 3,00 10/14/2016
100 100-2200 ZYLINSKI, MONICA 3,00 10/14/2016
210 210-00-5110 CRYSTAL CLEAR MUSIC PRODUCTIONS 300,00 10/14/2016
400 400-00-5215 BANKCARD PROCESSING CENTER 175.97 10/14/2016
400 400-00-5321 BANKCARD PROCESSING CENTER 490996 10/14/2016
400 400-00-6110 BANKCARD PROCESSING CENTER 44.69 10/14/2016
400 40040-5375 BANKCARD PROCESSING CENTER 26.43 10/14/2016
400 40040-6142 BANKCARD PROCESSING CENTER 436.82 10/14/2016
510 510-31-5320 AT&T 336.14 10/14/2016
510 510-32-5320 AT&T 380,10 10/14/2016
510 510-31-3610 BENNING, VICTCOR & DOR 19,96 10/14/2016
510 510-32-3610 BENNING, VICTCOR & DOR 19497 10/14/2016
620 620-00-5110 AT&T 64495 10/14/2016
620 620-00-5410 BANKCARD PROCESSING CENTER 250400 10/14/2016
620 620-00-5420 BANKCARD PROCESSING CENTER 436,80 10/14/2016
100 100-2200 CAMPO, CHRISTINE 3,00 10/20/2016
100 10045-5110 CLASSIC HOME SOLUTIONS INC 41560,00 10/20/2016
100 100-2200 EDDY, KEN 3,00 10/20/2016
100 100-2200 FERGUSON, DANA 3,00 10/20/2016
100 100-2200 FRANC, MARY ANN 6,00 10/20/2016
100 100-2200 JENKINS, RENEE 6600 10/20/2016
100 100-2200 KNOLL, BRITTANY 6600 10/20/2016
100 100-2200 MULHALL, THOMAS 3.00 10/20/2016
100 100-2200 MUSIELAK, JEFFREY 3.00 10/20/2016
100 100-2200 NIELSEN, MARK 3.00 10/20/2016
100 100-2200 PASCHE, PAUL & JENNIFER 6400 10/20/2016
100 100-2200 POSSAGE, VAN 3,00 10/20/2016
100 100-2200 REINHARD, KAkALLAN 3,00 10/20/2016
100 100-2200 SPECIALE, JEAN 3,00 10/20/2016
100 100-01-6210 STAPLES CREDIT PLAN 12.79 10/20/2016
100 1 00-04-621 0 STAPLES CREDIT PLAN 25619 10/20/2016
100 10041-6210 STAPLES CREDIT PLAN 15,49 10/20/2016
100 100-2200 TROTMAN, JON 3,00 10/20/2016
400 400-00-5321 DIRECTV 242498 10/20/2016
510 510-32-8500 KENO & SONS CONSTRUCTION COMPANY 11000000 10/20/2016
580 580-32-8500 KENO & SONS CONSTRUCTION COMPANY 11248.00 10/20/2016
100 100-01-5320 AT&T 104.99 10/28/2016
100 100-02-5320 AT&T 39,37 10/28/2016
100 100-03-5320 AT&T 85.3 10/28/2016
100 100-04-5320 AT&T 45,93 10/28/2016
100 100-22-5320 AT&T 255,91 10/28/2016
100 100-30-5320 AT&T 39,37 10/28/2016
100 100-33-5320 AT&T 13,12 10/28/2016
100 10041-5320 AT&T 39,37 10/28/2016
100 100-44-5320 AT&T 6.56 10/28/2016
100 10046-5320 AT&T 13.12 10/28/2016
100 10047-5320 AT&T 6.56 10/28/2016
100 10043-5320 AT&T 421.16 10/28/2016
100 10045-5320 AT&T 307.66 10/28/2016
100 10044-5320 AT&T LONG DISTANCE 0.24 10/28/2016
100 100-22-5110 CMS LESO OFFICE 600 10/28/2016
100 100-33-5520 COMED 152.58 10/28/2016
100 100-33-5520 COMED 282.23 10/28/2016
100 100-01-5510 COMED 103.22 10/28/2016
100 100-2200 ELLO, PATRICIA 3 10/28/2016
100 100-2200 FOREMAN, ESTELLE 3 10/28/2016
100 100-2200 LASKONIS, DEBRA 3 10/28/2016
100 100-2200 MARINANGEL, WILLIAM 3 10/28/2016
100 100-2200 MARINANGEL, WILLIAM 6 10/28/2016
100 100-2200 MONTE, SHARON 3 10/28/2016
100 100-2200 MORTELL, TAMARA 6 10/28/2016
100 100-2200 NARCAROTI, KATHY 6 10/28/2016
100 1 00-22-531 0 UNITED PARCEL SERVICE 6.81 10/28/2016
100 10041-5310 UNITED PARCEL SERVICE 4.38 10/28/2016
100 100-2200 KAROLEWSKI, INGRID 3 10/28/2016
100 100-2200 LUCE, COREY 6 10/28/2016
510 510-31-5510 COMED 39.5 10/28/2016
510 510-32-5510 COMED 429.97 10/28/2016
620 620-00-5110 AT&T 26.26 10/28/2016
22, 591.34
FUND 100 TOTAL 15,873.39
FUND 210 TOTAL 300.00
FUND 400 TOTAL 1,512.25
FUND 510 TOTAL 2,665.79
FUND 580 TOTAL 11248,00
FUND 620 TOTAL 991.91
22,591.34
Department of Public Works
Jon M. Schmitt, Director
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.ci.mchenry.il.us
REGULAR AGENDA SUPPLEMENT
DATE: November 21, 2016
TO: Mayor and City Council
FROM: Jon M. Schmitt, Director of Public Works
RE: Authorization to issue a Request for Proposals (RFP) for exclusive Residential
Refuse Collection
ATT: Request for Proposals
AGENDA ITEM SUMMARY:
Staff requests City Council to consider issuing a Request for Proposals (RFP) for exclusive
residential waste hauling services.
BACKGROUND:
Waste Management of Illinois, Inc. has been under contract with the City of McHenry to
provide exclusive residential waste hauling services since August 1, 2012. All single family
residences, townhomes, condominiums and apartments that do not exceed four (4) units per
building are included in this contract. The current contract expires July 31, 2017.
ANALYSIS:
At the November 7, 2016 City Council Meeting, City Council discussed the options proposed by
Waste Management and directed staff to prepare a Request for Proposals (RFP) for residential
refuse, yard waste, and recycling based on the current types and levels of service to include:
Base Bid as follows:
• pre -paid stickers and 35, 65, or 95 gallon toter service available for refuse;
• 35, 65, or 95 gallon toter for recyclable materials;
• curbside pickup of yard waste with prepaid sticker;
• yard waste drop off site;
• curbside loose leaf collection;
• weekly one bulk item pickup;
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner.
• Christmas tree pickup;
• municipal buildings refuse collection; and
• existing service levels to all condominium and homeowner associations on
private roads or private driveways
Alternate #1 as follows:
• pre -paid stickers and 35, 65, or 95 gallon toter service available for refuse;
• 35, 65, or 95 gallon toter for recyclable materials;
• unlimited curbside pickup of yard waste ;
• curbside loose leaf collection;
• weekly one bulk item pickup;
• Christmas tree pickup;
• municipal buildings refuse collection; and
• existing service levels to all condominium and homeowner associations on
private roads or private driveways
Alternate #2 as follows:
• 35, 65, or 95 gallon toter service available for refuse;
• 35, 65, or 95 gallon toter for recyclable materials;
• curbside pickup of yard waste with prepaid sticker;
• yard waste drop off site;
• curbside loose leaf collection;
• weekly one bulk item pickup;
• Christmas tree pickup;
• municipal buildings refuse collection; and existing service levels to all
condominium and homeowner associations on private roads or private
driveways
Alternate #3 as follows:
• 35, 65, or 95 gallon toter service available for refuse;
• 35, 65, or 95 gallon toter for recyclable materials;
• unlimited curbside pickup of yard waste;
• curbside loose leaf collection;
• weekly one bulk item pickup;
• Christmas tree pickup;
• municipal buildings refuse collection; and
• existing service levels to all condominium and homeowner associations on
private roads or private driveways
Staff has developed a new RFP document and is now seeking authorization from .Council for
releasing this document for response. As Council will note in the RFP, specific dates need to be
identified for a number of items. These were left intentionally blank pending the outcome of
Council direction on November 215c
RECOMMENDATION:
Therefore, if Council concurs, it is recommended to release a Request for Proposals (RFP) for
exclusive residential waste hauling services with a base bid and three alternates as
presented.
City of McHenry
Notice
�� • 1 1 � t 1 1 �mid B to]
Residential Wastehauling, Recycling and
Landscape Collection Services
Mandatory Pre -Proposal Conference: Date
Proposal Opening: Date
REQUEST FOR PROPOSALS
The City of McHenry is soliciting sealed proposals for refuse collection and disposal, and
collection of recyclables and landscape waste for delivery to permitted and/or approved
Facilities. The proposed Scope of Work is described, in detail, within the Request for
Proposals (RFP). Completed proposals must be returned to the City of McHenry no later
than Time and Date at which time proposals will be opened. RFP documents are available
at the Public Works Facility, 1415 Industrial Drive, McHenry, IL 60050.
2
REQUESTS FOR PROPOSALS AND CONTRACT AGREEMENT FOR
COLLECTION AND DISPOSAL OF RESIDENTIAL REFUSE/SOLID
WASTE,RECYCLABLES AND LANDSCAPE WASTE
Section l: Invitation to Bid
The City of McHenry (hereinafter referred to as the "City") invites sealed
proposals for residential refuse/solid waste collection and disposal, collection of
recyclables, and landscape waste for delivery to permitted and/or approved facilities
from all single-family and attached single family units (i.e., townhouses,
condominiums, and apartments that do not exceed four (4) units per building) that
utilize curbside collection services with individualized refuse collection located within
the City of McHenry. Currently, there are approximately 9,500 dwelling units in the
City, which utilize curbside collection services. The proposed scope of work is
described in detail within this Request for Proposals.
Section 2: Municipal Overview
The City is located approximately 55 miles northwest of the City of Chicago.
Neighboring communities include Bull Valley, Woodstock, Prairie Grove, Crystal
Lake, Lakemoor, McCullom Lake, and Johnsburg. The City has a population of
16,992 and covers approximately 13 square miles. Illinois Routes 31 and 120 provide
residents and visitors with a connection to Interstate 90 and access to downtown
Chicago, as well as surrounding suburban business districts. One (1) residential waste
and recycling hauler currently services the City's residents.
Section 3: The Contract
The City prepared the request for proposal and contract, which it intends to
enter into with the Successful Bidder for performance of the Work. The Contract
hereto attached as ATTACHMENT H is included and made a part of this Request for
Proposals. The contract is based on existing residential refuse collection services
currently provided by Waste Management and may be modified if alternate
proposals for services are selected. The Request for Proposals shall be a part of the
contract. Each Bidder shall carefully examine the proposal document before
submitting a Proposal.
Section 4: Existing Program
The City of McHenry maintains a unique solid waste collection program whereby
residents pay for the collection of their garbage through the purchase of specially-
narked 33-gallon garbage stickers at a cost of $3.99 per sticker. All of the McHenry
residents do not, therefore, receive garbage collection bills, if they utilize the sticker
program. These stickers are sold at McHenry City Hall and other participating local
businesses. A 96-gallon toter service is also available for those residents not wishing
to participate in the "pay -per -sticker" program. The current price for the toter service
is $29.84 per month, which is billed on a quarterly basis by the contractor.
In conjunction with our "pay -per -sticker" program, residents are strongly encouraged
to separate recyclable materials from their garbage. Newspaper and newspaper inserts;
chipboard (e.g. cereal boxes); magazines; catalogs; glass; HDPE plastics 1,2,3,4,5 and
3
q, t
5; and aluminum, steel, and tin; as well as corrugated cardboard, all can be recycled at
the curb and picked up on the same day as the resident's normal garbage collection.
There is no limit to the quantity of household residential recyclable materials that may
be placed for collection. The City of McHenry is proud of its recycling efforts, and
any future proposals should continue to assist with encouraging the residents to meet
this endeavor.
In addition to waste pickup, McHenry also offers a curbside collection of yard waste
(grass clippings, brush, limbs, leaves, etc.). Yard waste may be placed in 33-gallon, 2-
ply 50 pound biodegradable paper bags, or in open, 33-gallon (maximum) garbage
cans. Total weight of any container when filled shall not exceed fifty (50) pounds
each. Each bag, bundle, or can must be affixed with a yard waste sticker. These
stickers are available at City Hall and other participating local businesses for $2.87
each. Yard waste is collected from the first full week of April through the first full
week in December. Yard waste is picked up on the same day as the regular garbage
collection. Bundled tree branches must be no longer than 4 feet in length and no larger
than 2 feet in diameter.
Curbside loose leaf collection shall be provided to all residential properties included
in the contract. Leaves shall be picked up at least once per week on the same day as
the resident's normal garbage collection beginning the first full week of October
through the first full week of December.
The contractor shall also provide yard waste collection from drop-off sites (up to two
sites) at locations determined by the city. The drop-off sites will be operated on each
Saturday from the first full week of April through the first full week of December
(except holidays) for a minimum of 5 hours and will be open at 7:00 a.m. to receive
yard waste. All staffing at the drop-off will be the responsibility of the contractor.
The contractor will be responsible for collection of all Christmas trees at no additional
charge the first two full weeks of January.
Items left for bulk item pickup at curbside at any of the above defined residential units will
be picked up except the following:
1. Any item more than 5 feet in length
2. Any item weighing more than 50 pounds
3. Yard waste
4. Household refuse
5. Rocks, concrete and construction materials including roofing materials and lumber
6. Large appliances such as freezers, refrigerators, stoves, washing machines, dryers,
etc. even if broken up, cut up, crushed or flattened.
7. Any items that could be recycled as noted previously
8. Any type of metal post, pipe, swingset, antenna, etc.
9. Electronic waste, or e-waste such as computer equipment, televisions, etc.
The pickup schedule for this program shall coincide with the regular pickup schedule for
refuse. There shall be no compensation to the contractor for this service from either the
city or the stops serviced.
Contractor shall continue to provide existing service levels to all condominium and
homeowner associations on private roads or private driveways at no additional cost. The
Associations will indemnify contractor for any damage to private roads or private
driveways resulting from refuse collection services.
The City disclaims any warranty or accuracy of these numbers, and it will be up to the
Bidder to satisfy themselves as to the number of ultimate users prior to submitting a
proposal.
The following is the estimated number of accounts and service levels in the City
provided by Waste Management as of November, 2016:
Single family residential
9,500 units
Optional toter rental
3,276 units
Refuse stickers sold per month
9,400
Yardwaste stickers sold per season
18,500
Volume of Refuse: tons per week, dependent on the time
of year
120
Volume of recycling: tons per week, dependent on the
time of year
60
Volume of yard waste picked up at curb: tons per week,
dependent on weather conditions and time of year
25
Volume of yard waste tons per week at Saturday drop-off
site, dependent on weather conditions and time of year
10
5
Section 5: Proposed Collection and Disposal Program
A) Description of Program and Contract Length
The City desires to enter into a contract for a five (5) year period beginning
August 1, 2017 with a City option to extend an additional five (5) years based
on a future negotiated rate, for refuse/solid waste collection and disposal, and
collection of recyclables and landscape waste for delivery to permitted and/or
approved facilities. Collection location, method and frequency of the refuse,
recyclables and yard waste shall be based on the selected proposal or as
accepted in an alternate proposal submitted by the Successful Bidder
("CONTRACTOR").
Refuse Sticker/Yard Waste Sticker Buy Back
At the conclusion of the contract, the contractor shall provide at least one (1)
location within the corporate limits of the City of McHenry for the purpose of
buying back unused refuse stickers and/or yard waste stickers. The buyback
locations shall be open to the public Monday through Saturday for four (4) weeks
and shall be open not less than 4 hours per day between the hours of 8:00 a.m. and
noon. If the contractor is awarded a contract consecutive to this contract, the
contractor shall not buy back prepaid refuse stickers or yard waste stickers but shall
continue to accept refuse with stickers and yard ward with stickers affixed sold
during the term of this contract.
The City is interested in reviewing alternative service methodologies for the residents.
Thus, while the City is requesting proposals based on maintaining the existing
program, the City is also requesting costs for alternate proposals to convert from
pre -paid stickers for refuse pickup to an all cart system; an additional program
for collecting e-waste, hazardous waste i.e. cleaning supplies, paint, batteries etc.,
and the possibility of eliminating the yard -waste drop-off site but with the
inclusion of unlimited yard waste pickup at no extra charge.
Bid on Alternate Programs: the alternates listed in the Request for Proposal are the
minimal requirements to be submitted. However, if you would like to submit
additional alternates, please list on a separate sheet of paper.
The City would prefer that the Successful Bidder maintain the existing collection day
for each area of the community. However, the City will entertain modifications, but
only after verifiable justification is provided. Some routes could be changed if the
residents are properly notified.
The following is a detailed description of the requirements and services covered under
this Request for Proposals.
B) Requirements Applicable to all Services
(I) Reporting_ The CONTRACTOR shall prepare and submit to the City,
reports detailing refuse/solid waste disposal, recycling and landscape waste collection
activities for each month, including without limitation, recycling participation rate, the
amount of refuse/solid waste, recyclables or landscape waste collected. Reports shall
0
be submitted quarterly no later than thirty (30) days following the end of the quarter.
(II) Services to be Rendered in Workmanlike Manner: The services to be
rendered by the CONTRACTOR herein shall be performed in an orderly, efficient and
workmanlike manner, with a work force adequate to accomplish the same on a regular
basis despite adverse conditions, equipment breakdowns or similar hindrances, all to
the reasonable satisfaction of the City. All property, which suffers damage caused by
the CONTRACTOR, including, but not limited to sod, mailboxes, or gardens, shall be
repaired or replaced by CONTRACTOR as soon as possible to equivalent quality at
the time of the damage, and at no extra charge to the property owner. CONTRACTOR
shall repair or replace, at its expense, containers damaged as a result of its handling
thereof, reasonable wear and tear is accepted. The CONTRACTOR shall replace lids
or covers on containers immediately after emptying. CONTRACTOR's employees
shall not cut across rear, front or side yards or flower beds to adjoining premises
without permission of the property owner.
(III) The starting time for pick-up service described herein shall not
commence earlier than 7:00 a.m. and shall end no later than 5:00 p.m. Monday
through Friday. Non- collection, due to agreed upon holidays or acts of God, shall be
the following day.
(IV) Holidays to be observed by the CONTRACTOR are as follows: New
Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and
Christmas Day. No collection services will be rendered on such holidays. When a
holiday occurs, the schedule for the remainder of the affected week will be delayed by
one day.
(V) No equipment or materials used to provide collection services shall be
stored on any property, public or private, within the corporate limits of the City unless
agreed to in advance by the City in writing.
(VI) CONTRACTOR, at the beginning of the contract and at its expense,
shall be required to develop, print and distribute, to all residential customers and all
new customers, a brochure establishing regular service throughout the CONTRACT
period. This brochure must first be approved by the City and should explain the
refuse/solid waste and recycling programs covered under this Request for Proposals.
The brochure shall be updated and distributed to each residence whenever there is a
change in the service or programs provided, or as further directed by the City.
(VII) The Contractor will not be required to pay an annual license fee as
written in Section 11-121 the City of McHenry Municipal Code.
C) Contractor Requirements
(I) The CONTRACTOR shall have available, for use throughout the contract
term, an Illinois Environmental Protection Agency (IEPA) or a Wisconsin Department
of Natural Resources (WDNR) permitted site for the disposal of all Municipal Waste
under this Agreement. The CONTRACTOR must request approval from the City for
any change in waste disposal location. The City reserves the right to require all
7
refuse/solid waste to be disposed of in an alternative permitted site. The
CONTRACTOR will need to include this information within Attachment A submitted
as part of their proposal.
(II) The CONTRACTOR shall prohibit any drinking of alcoholic beverages
or the use of any controlled substance, except by doctor's prescription, by its drivers
and crew members while on duty or in the course of performing their duties required
under the terms of this proposal. In the event that any of the CONTRACTOR's
employees are deemed by the City, in the City's sole discretion, to be unfit or
unsuitable to perform the services required under the terms of this proposal as a result
of intoxication, drug use, incompetence or by virtue of abusive or obnoxious behavior,
or for any other reason, then, upon request of the City, the CONTRACTOR shall
remove such employee from work within the City and replace him/her with a suitable
and competent employee.
(III) The CONTRACTOR shall maintain an office and toll free telephone
number, for the receipt of service calls or complaints, and shall be available for such
calls on all working days from 8:00 a.m. to 5:00 p.m. All complaints must be given
prompt and courteous attention, and in case of a missed scheduled collection, the
CONTRACTOR shall immediately investigate; and if verified, shall arrange for pick-
up of said waste within 24 hours after the complaint is received. The CONTRACTOR
shall maintain a daily log of such calls or complaints received, which record shall be
open to the City for inspection at any reasonable time. This information will be
submitted to the City on a quarterly basis.
(IV) The CONTRACTOR shall designate, in writing, the person to serve as
agent for the CONTRACTOR and liaison between his organization and the City. The
City, in turn, will designate a person to act as the liaison between the City and the
organization.
(V) The CONTRACTOR shall comply with all applicable laws,
ordinances, rules and regulations of any Federal agency or of the State of Illinois,
County of McHenry, and the City (e.g., Title 3, Chapter 8) relating to the services
required under the terms of this proposal, use of premises and public places and safety
of persons and property. This compliance requirement includes, but is not limited to
the application of the Prevailing Wage Act to the extent it may comply to this
contract.
(VI) Freedom of Information Act (FOIA): During the performance of this
contract, the CONTRACTOR agrees that it will comply with all of the regulations of
the State of Illinois Freedom of Information Act that apply to the CONTRACTOR's
records over the term of the associated contract. It is specifically the responsibility of
the CONTRACTOR to comply with all applicable provisions of the FOIA and any
future amendments. When requested by the City of McHenry, the CONTRACTOR is
required to provide all records requested within no more than four (4) business days,
at no cost to the City of McHenry.
D) Payment and Billing of Accounts
(I) The City requires the CONTRACTOR to bill the customers
individually. The CONTRACTOR will perform the billing and
collection of fees from serviced dwelling units for toter services, for
bulk materials not included in the weekly pickup and white goods. If
the City decides to continue with its existing program, yard waste
stickers will continue to be available at City Hall and other participating
local businesses. Garbage stickers will need to be distributed to local
businesses and City Hall and the CONTRACTOR will be responsible
for collecting any payments from these businesses. Residents will be
billed on a three-month cycle. Payments will not be due prior to halfway
through the service periods covered in the invoice. If deemed necessary,
the City may modify any of its regulatory ordinances regarding health,
welfare, and safety to insure that the City residents adhere to this
contract and the services provided hereunder.
(II) Right to Audit:
The City reserves the right to audit the CONTRACTOR's records as
follows:
(a) The City shall have the authority to review and audit all records
and receipts of the CONTRACTOR regarding this contract. The
CONTRACTOR shall be given ten (10) calendar days notice of
the review or audit.
(b) The CONTRACTOR shall keep its books and records in such a
manner as will readily facilitate the assessment of the
CONTRACTOR's billing, collecting, and recycling activities in
the City.
E) Failure to Perform -Insolvency -Non-Assignability
(I)In the event the CONTRACTOR in any way shall fail to collect and/or
dispose and/or market the solid waste materials, collected recyclables
and landscape waste as required of it herein for any one (1) week:
(a) The CONTRACTOR shall give immediate notice to the City of
such failure in writing stating therein the reasons for such failure,
or in the absence of this notice, the City may notify the
CONTRACTOR that it finds such failure by the
CONTRACTOR,
(b) The City may then proceed with the work itself or cause such
work to be undertaken by a third party, and the City shall have
the right to bill the CONTRACTOR for all costs incurred by
reason of such failure of the CONTRACTOR to perform;
(c) At the election of the City, the CONTRACTOR shall pay said
E
costs to the City within thirty (30) days or shall allow the City to
deduct such costs from any payment to the CONTRACTOR for
past services rendered, which may be due and owing.
(II) In the event that any failure or alleged failure on the part %J the
CONTRACTOR to collect the material herein provided to be collected
and disposed of by the CONTRACTOR shall continue for a period of
ten (10) days following written notice of such failure, and provided
such failure shall not be due to strikes, catastrophe, acts of God, or
other causes beyond the CONTRACTOR'S reasonable control, then
the City, at its option, may continue to proceed according to the steps
set forth in Section E (I) (b) above, and/or may terminate the contract
and/or proceed to a legal determination for loss or damage due to such
breach of contract and/or proceed to call upon the CONTRACTOR'S
performance bond and/or pursue such other remedies as may be
available to the City by law.
(III) In the event the CONTRACTOR shall be adjudged bankrupt,
either by voluntary or involuntary proceedings, then the contract shall
immediately terminate; and in no event shall the contract be, or be
treated as, an asset of CONTRACTOR after adjudication of
bankruptcy. If CONTRACTOR shall become insolvent or fail to meet
its financial obligations, or in the event a petition of relief under the
U.S. Bankruptcy Code, by either voluntary or involuntary proceedings,
is filed in which the CONTRACTOR is the debtor, then the contract
may be terminated at the option of the City upon fifteen (15) days
written notice to CONTRACTOR and in no event shall the contract be,
or be treated as, an asset of CONTRACTOR after the exercise of said
option.
(IV) The contract is not assignable by CONTRACTOR, either
voluntarily or involuntarily, or by process of law, without the prior
written consent of the City and shall not be or come under the control
of creditors, or a trustee, or trustees of CONTRACTOR in case of
bankruptcy, or insolvency of CONTRACTOR, but shall be subject to
termination as above provided.
(V)Equal Employment Opportunity: During the performance of this
Contract, the CONTRACTOR agrees that it will not discriminate
against any employee or applicant for employment because of race,
color, religion, sex, national origin or ancestry, and further, that it will
examine all job classifications to determine if minority persons or
women are under-utilized and will take appropriate affirmative action
to rectify any such under -utilization.
Section 6: Bidding and Contract Documents
The Bidding and Contract Documents consist of all the following documents,
10
attachments, and addendum, all of which are by this reference made a part of this
Request for Proposals as set forth herein. The Contract Documents are:
l . Request for Proposals
2 . Attachment A — Bidder's Proposal
3 . Attachment B - Bidder's Sworn Acknowledgement
4. Attachment C - Bidder's Sworn Work History Statement
5 . Attachment D - Bidder's Sworn Statement of Responsibility
6. Attachment E - City of McHenry Municipal Pick -Up Locations
7. Attachment F - City of McHenry Service Map
8. Attachment G - Sample Performance Bond
9. Attachment H - Sample Contract and Ordinance
Section 7: Mandatory Pre -Proposal Conference
A pre -proposal conference will be held on Date and Time at McHenry Public Works
Facility, 1415 Industrial Drive, McHenry to explain all of the documents included
with this Request for Proposals. Nothing stated at the pre -bid conference shall change
any such document unless an Addendum is issued therefore pursuant to Section 11 (I)
of the Request for Proposals. Bidders are encouraged to submit written questions to
Jon Schmitt, Director of Public Works sufficiently in advance of the scheduled pre -
proposal conference to ensure that all questions can be responded to at the pre -
proposal conference.
Section 8: Submission of Proposal
One (1) original and five (5) copies of the proposal (which includes all Attachments
along with the required Bid Security) must be delivered to Jon Schmitt, Director of
Public Works, 1415 Industrial Drive, McHenry IL 60050 by the specified receipt time.
Proposals arriving after the specified time will not be accepted and will be returned to
the originator unopened. Mailed proposals, which are delivered after the specified
hour will not be accepted regardless of postmarked time on the envelope.
All proposals shall be submitted in the provided sealed envelopes with green label
marked with the following information: Project name - "Wastehauling and
Recycling Services" and Bid Opening Date.
A.) Contact with City. Any attempt to directly contact and influence any City Council
Member, Advisory Board Member, or any City Staff Member associated with this
Request for Proposals after receipt of this document and prior to the final selection
decision as evidence by a fully mutually exclusive contract with the final selected
contractor will be grounds for disqualification.
Section 9: Proposal Receipt
The City of McHenry will receive sealed Bidder's Proposals for the work until Time
and Date at which time the proposals will be opened at the Public Works Facility, 1415
Industrial Drive, McHenry, IL 60050.
Section 10: Bid Security, Bonds Insurance and Indemnification
(I) Bid Security. Each Proposal shall be accompanied by a bid bond, cashier's
11
check, bank draft, or certified check in the amount of $50,000. Only one
security deposit in the amount of $50,000 shall be required from each bidder.
(II)Return of Bid Security. Bid Securities submitted in the form of cashier's check,
bank drafts, or certified checks will be returned to all within five (5) business
days after execution of the contract by the City.
(III) Liquidated Damages If a Bidder fails to timely submit all additional
information requested by the City, or if the Successful Bidder fails to timely
and properly submit the required Bid Bond and certificates and policies of
insurance, if the Successful Bidder fails to timely and properly execute the
contract, the CONTRACTOR'S Certification, and all other required
documentation related to the contract, it will be difficult and impracticable to
ascertain and determine the amount of damage that the City will sustain by
reason of any such failure. For such reason, every Bidder shall, by submitting
its Bidder's Proposal, be deemed to agree that the City shall have the right, at
their option in the event of any such default, to retain as reasonably estimated
liquidated damages, and not as a penalty, the entire amount of the Bid Security
and, at the discretion of the City, to exercise any and all equitable remedies it
may have against the defaulting Bidder.
(IV)PerformanceBnnd. At the time of execution of the contract the
CONTRACTOR shall furnish the required Performance Bond with corporate
surety acceptable to the City in the sum of $250,000 for the period of this
CONTRACT, including any renewal thereof, conditioned upon the faithful
performance by the CONTRACTOR of its obligations under this CONTRACT
and upon its full compliance with the laws of the State of Illinois and
ordinances and regulations of the City and said bond shall indemnify the City
against any loss resulting from any breach or failure of performance by the
CONTRACTOR. Only one performance bond in the sum of $250,000 shall be
required from the CONTRACTOR to whom a contract is awarded.
The surety on said bond shall have at least an AAA financial rating in the most
recent edition of Best's Insurance Reports. Said Performance Bond shall act in
addition to and not in lieu of the Indemnification as provided in paragraph (VI)
of this section below. The bond shall be drafted in a manner acceptable to the
City.
(V) Insurance. The successful Bidder will be required to furnish at Bidder's sole
cost original certificates of insurance upon award of the contract. Each
Bidder's Proposal must be accompanied by a letter from an insurance carrier or
its agent, acceptable to the City, which has a Best's rating of not less than "A -
"and a classification of "X" or better, certifying that said insurer has read the
requirements set forth in this section and will issue the required certificates of
insurance upon award of the contract to Bidder. Throughout the term of this
CONTRACT and any renewal thereof, the CONTRACTOR agrees, at a
minimum, to carry and maintain in effect insurance and to name the City, in all
cases, as an additional insured, as follows:
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(a) Worker's Compensation: The CONTRACTOR shall carry in a
company authorized under the laws of the State of Illinois a
policy to protect itself against liability under the Worker's
Compensation and Occupational Diseases Statutes of the State of
Illinois or any other governing laws related to worker's
compensation.
(b) Motor Vehicle Liability Insurance: The CONTRACTOR shall
carry in its own name a policy under a comprehensive form to
insure the entire motor vehicle liability for its operations with
limits no less than $3,000,000 each person and $5,000,000 each
accident bodily injury and death liability and $1,000,000 each
accident for property damage liability. This policy shall name the
City as additional insured as to the operation of vehicles owned
or operated by the CONTRACTOR.
(c) General Liability: The CONTRACTOR shall carry in its own
name a comprehensive liability policy for its operations other
than motor vehicle with limits of at least $3,000,000 each person
and $5,000,000 each accident bodily injury and death liability,
$1,000,000 each accident for property damage liability. The City
shall be named as an additional insured on this policy.
Said insurance policies shall not be cancelable without thirty (30) days prior
written notice to the City. The CONTRACTOR shall furnish the City with
certificates evidencing that the insurance provided for herein is maintained by
the CONTRACTOR within seven (7) days of the date of any request by the
City.
The insurance coverage specified herein constitutes the minimum requirements
and said requirements shall in no way lessen or limit the liability of the
CONTRACTOR under the terms of this Agreement. CONTRACTOR shall
procure and maintain at its own cost and expense, any additional kinds and
amounts of insurance which, in the CONTRACTOR'S own judgment, may be
necessary for its proper protection in the prosecution of the work.
(VI)Indemnification. The CONTRACTOR shall indemnify and hold harmless the
City including, but not limited to, its officials, staff, employees, agents,
attorneys and accountants against any and all damages to property or injury or
death of any person or persons, including property and employees, agents, or
invitees of the City and shall defend, indemnify and hold harmless the City
from any and all claims, demands, suits, actions, or proceedings of any kind or
nature, or by anyone whatsoever, including but not limited to costs, expenses
and attorney fees, in any way resulting from or arising out of
CONTRACTOR'S performance under the terms of this Proposal.
Section 11: Examination of Documents and Work Site
(I) Bidding and Contract Documents. Each prospective Bidder shall, before
submitting its proposal, carefully examine the Bidding and Contract Documents.
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(II) Work Conditions. Each prospective Bidder shall, before submitting its
Proposal, personally inform itself of all conditions under which the work is to be
performed and of any unusual conditions or difficulties that may be encountered.
(III) Representation and Warranty of Bidder. Bidder submitting a Bidder's
Proposal expressly thereby represents and warrants that it has had an adequate
period of time to conduct, and has conducted, the independent examinations,
inspections, and investigations required by this Section.
(IV) Remedies for Failure to Comply. The successful Bidder will be responsible
for all errors in its Bidder's Proposal resulting from Bidder's failure or neglect to
comply with the terms of this Request for Proposals. The successful Bidder will
not be allowed any extra compensation by reason of any such errors or by reason
of any matters or things of which Bidder has failed or neglected to inform itself
prior to submitting its Bidder's Proposal, and the successful Bidder shall bear all
costs associated therewith or arising there from, including increased costs or
decreased profits due to a change in the methods or increase in the equipment or
personnel employed as a result of matters or conditions first discovered during
the progress of the Work.
Section 12: Interpretation of the Bidding Documents and the Contract
(I) Addenda. No interpretation of the Bidding or Contract Documents will be made
except by a written Addendum duly issued by the City. No interpretation not
contained in an Addendum shall be valid or have any force or effect whatsoever.
All Addenda issued prior to the opening of Bidder's Proposals shall become a
part of the Proposal or Contract Documents, as the case may be.
(II) Informal Responses. The City will not give oral answers to any inquiries
regarding the meaning of the Bidding or Contract Documents or oral instructions
prior to the award of the Contract. Any such oral answer or instruction shall not
be binding, shall be deemed to be unauthorized and given informally for the
convenience of prospective Bidders, shall not be guaranteed, and shall not be
relied upon by any prospective Bidders. By submitting a Bidder's Proposal, each
Bidder shall be deemed to have agreed that such information has not been used
as a part of its Bidder's Proposal and that the giving of any such information
does not entitle such Bidder to assert any claim or demand against the City or its
respective officers, employees, agents, or attorneys on account thereof.
Section 13: Taxes
The City is exempt from state and local sales, use and excise taxes. A letter of
exemption will be provided to the successful Bidder, if necessary. The City will not
reimburse, nor assist the successful Bidder in obtaining reimbursement, for any state
or local sales, use or excise taxes paid by the successful Bidder. The successful Bidder
shall be required to reimburse the City for any such taxes paid, if any.All prices stated
in Bidder's Proposals shall include any other applicable taxes.
Section 14: Permit and Licenses
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All Bidder's Proposals shall include the cost of obtaining all permits, licenses, and
other authorizations required by law for performance of the Work. It shall be the sole
responsibility of each prospective Bidder to determine the applicable licenses, permits
and other authorizations. If a license or permit is required to complete the work at the
inception of the contract or during the term of the contract, the CONTRACTOR will
be required to provide evidence of successfully obtaining the required licenses and/or
permits to the City within thirty days.
Section 15: Preparation of Bidder's Proposal
Proposals for the Work shall be made on the blank Proposal forms furnished by the
City and included in the Bidding Documents. Entries on the Proposal form shall be
typed or legibly written in ink. A Proposal may be rejected if it does not contain a
requested rate or charge for each and every item named in the Proposal form or may
be interpreted as bidding "no charge" for any item left blank.
Section 16: Signature Requirements
Any Proposal that fails to comply with this Section may be rejected.
(I) Proposals. Each Proposal shall be signed, as applicable, by the president or other
authorized officer of any corporation, or by all of the General Partners of any
partnership; or by each signatory of any joint venture agreement, so authorized to
sign, or by any individual if the Proposal is submitted by an individual.
(II) Other Documents. The signature requirements set forth in Section 15(I) above
shall apply to all other documents required to be executed by the Bidder,
Bidder's sureties, and Bidder's insurance representatives as well as to the
contract, the CONTRACTOR'S Certification, and all other required
documentation related to the contract. Any Proposal that fails to comply with this
requirement may be rejected.
Section 17: Withdrawal CID
Any Proposal may be withdrawn at any time prior to the opening of any Proposal,
provided that a request in writing, executed by the Bidder in the manner specified in
this Request for Proposals, for the withdrawal of such is filed with the City prior to the
opening of any Proposal. The withdrawal of a Proposal prior to the opening of any
Proposal will not prejudice the right of the Bidder to file a new Proposal so long as
such new proposal is submitted prior to the due date and time of the proposals.
No Proposal shall be withdrawn without the consent of the City for a period of sixty
(60) calendar days after the opening of Proposals. Any Proposal may be withdrawn at
any time following the expiration of said sixty (60) day period, provided that a request
in writing, executed by the Bidder in the manner specified in the Request for
Proposals, for the withdrawal of such Proposals is filed with the City after said sixty
(60) day period. If no such request is filed, the date for acceptance of such Proposal
shall be deemed to be extended until such a request is filed or until the City executes a
CONTRACT pursuant to this Request for Proposals.
Section 18: Qualifications of Bidders
if
(I) Factors. The City intends to award the CONTRACT to a CONTRACTOR that
furnishes satisfactory evidence that it has the requisite experience, ability,
capital, facilities, organization and staffing to enable it to perform the work
successfully.
(II) Final Determination. The final selection of the successful Proposal shall be
made on the basis of the above -mentioned facts and matters and any additional
information that may be requested of all respondents. Such additional
information may include, but is not limited to, a listing of available personnel,
plant, and equipment; a description of current workloads and any pending bids or
proposals; financial and litigation statements; and any other pertinent
information. If such information is required, the City shall issue a Request for
Additional Information in the form included in the documents to one or more of
the Bidders.
If the City issues a Request for Additional Information, then the respondent shall
provide such information within two (2) business days after receipt of said Request for
Additional Information or such other period as may be set forth therein. Failure to so
answer shall be grounds for the imposition of liquidated damages at the City's option,
as is specifically set forth in this Request for Proposals.
Section 19: Disqualification of Bidders
(I) More than One Bidder's Proposal. No more than one Bidder's Proposal for the
work described in the REP shall be considered from any single corporation,
partnership, individual, or joint venture. Reasonable grounds for believing that
any corporation, partnership, individual or joint venture is interested in more
than one Bidder's Proposal for the Work may cause the rejection of all
Bidder's Proposals in which such corporation, partnership, individual, or joint
venture is interested. -
(II) Collusion. If there are reasonable grounds for believing that collusion exists
among any of the Bidders, the Bidders' Proposals of the participants in such
collusion will not be considered.
(III) Default. If a Bidder is or has been in default on a contract with any
Municipality, or in the payment of monies due any Municipality, its Bidder's
Proposal may not be considered at the City's discretion.
(IV)Deficiencies. The City expressly reserves the right in its sole and absolute
discretion to disqualify any Bidder who submits a Bidder's Proposal that
contains omissions, alterations, or irregularities of any kind that may tend to
make the Bidder's Proposal incomplete, non -conforming, indefinite, or
ambiguous as to its meaning, including but not limited to conditional surety
and insurance commitment letters, or submits an unsigned or improperly
signed Bidder's Proposal.
Section 20: Award of Contract
(I)Reservation of Rights. The City reserves the right to accept the Bidder's
Proposal that is, in its sole judgment, the best and most favorable to the interest
16
of the City and the public; to reject the lowest priced bid(s); to accept any item of
any Bidder's Proposal; to reject any and all Bidder's Proposals; to accept and
incorporate corrections, clarifications, or modifications following the opening of
the Bidder's Proposals when to do so would not, in the City's sole opinion,
prejudice the bidding process or create an improper advantage to any Bidder; and
to waive irregularities and informalities in any Bidder's Proposal submitted or in
the bidding process; when to do so would not, in the City's sole opinion,
prejudice the bidding process or create an improper advantage to any bidder
provided, however, that the waiver of any prior defect or informality shall not be
considered a waiver of any future or similar defects or informalities, and Bidders
should not rely upon, or anticipate, such waivers in submitting their Bidder's
Proposals. In addition, post -bid -opening the City may conduct oral interviews of
individual CONTRACTORS and may request the submittal of references from
specific CONTRACTORS both at the City's sole discretion.
(II) Offers. All Bidder's Proposals are firm offers to enter into the contract and no
Bidder's Proposals shall be deemed rejected, notwithstanding acceptance of
any other Bidder's Proposal until the contract has been executed by both the
City and the successful Bidder.
(III) No Reimbursement. The City will not be responsible for reimbursing any
Bidder for the direct and/or indirect costs related to preparing and submitting a
proposal for the City's consideration. All costs associated with participating
within this Proposal process will be the responsibility of the submitting
CONTRACTOR.
Section 21: Failure to Properly Execute and Provide Contract Documents
(I)Annulment of Award; Liquidated Damages. Failure of the successful Bidder
to sign the contract or the CONTRACTOR'S Certification, or to sign any other
required documentation or to submit the required bond or certificates or
policies of insurance within fourteen (14) days after notice from the City of
award of the contract shall be just cause for the annulment of the award and the
imposition of liquidated damages as specifically set forth in this Request for
Proposals.
(II) Subsequent Awards. Upon annulment of an award, the City may accept and
award a contract based on, any other Bidder's Proposal as the City, in its sole
judgment, deems to be the best or may invite new Proposals or may abandon
the bidding process or the work.
Section 22: Confidentiality
Each Bidder shall identify any information submitted in the bidding process that is
considered by it to be confidential or proprietary. The City shall not disclose, outside
the bidding process, at any time, either during or subsequent to the bidding process,
any such designated confidential or proprietary information, unless such disclosure
will not cause competitive harm, or such information was actually known to the City
prior to its submission by the Bidder, or such information was properly obtained or
developed independently by the City, or the Bidder consents to such disclosure.
Notwithstanding the foregoing, each Bidder, by its submission of its Bidder's
17
Proposal, acknowledges that the City is subject to the Illinois Freedom of Information
Act (IL Rev. Stat. Ch. 116, Section 201 et se and that no disclosure made in good
faith by the City pursuant to such Act shall be deemed to violate this Section. Further,
by submitting its Bidder's Proposal, each bidder hereby waives any claims against the
City related to any possible disclosure by the City,of any such confidential
information.
Section 230 Disputes
The CONTRACTOR'S performance of the work under this Proposal shall be
observed and monitored by the City. Should the City determine during the life of the
Contract that the CONTRACTOR has not performed satisfactorily, the
CONTRACTOR, upon notification from the City, shall increase his/her work force,
tools and equipment as needed to properly perform to the satisfaction of the City. The
failure of the City to give such notification shall not relieve the CONTRACTOR of
his/her obligation to perform the work at the time and in the manner specified within
this RFP and the associated contract.
Where any dispute arises between a customer and the CONTRACTOR as to the
manner of placing waste or the nature of the contents or the like, the CONTRACTOR
agrees in the specific instance to remove the waste even though, in its opinion, it is
improperly placed or contained. Thereafter, the CONTRACTOR will immediately
report the controversy to the City for settlement before additional collection becomes
necessary in order to avoid further disputes or disagreements between customers and
CONTRACTOR'S employees. To prevent misunderstandings and litigation, the City
shall decide any and all questions which may arise concerning the quality and
acceptability of the work and services performed, the sufficiency of the performance,
the interpretation of the contract provisions, and the acceptable fulfillment of the
contract on the part of the CONTRACTOR. The City will determine whether or not
the amount, quantity, characteristics, and the quality of the work performed is
satisfactory. The City shall make such explanation as may be necessary to complete,
explain or make definitive the provisions of the contract, and such findings and
conclusions, when issued in writing to the CONTRACTOR, shall be final and binding
upon both the City and the CONTRACTOR.
Section 24: Proposal, Contract and Agreement Terms
It is the understanding and intention of the parties hereto that the CONTRACT shall
constitute a Contract for Refuse Collection and Disposal, and Collection of
Recyclables and Landscape Waste for Delivery to Permitted and/or Approved
Facilities and that said CONTRACT shall not constitute a franchise.
All terms and conditions of the CONTRACT are considered material and failure to
perform any of said conditions on the part of the CONTRACTOR shall be considered
a breach of said CONTRACT. Should CONTRACTOR fail to perform any of said
terms or conditions, or should the City receive an ongoing and persistent pattern of
complaints by residents about the CONTRACTOR's performance that remain
unsatisfactorily addressed or that occur repeatedly, the City shall have the right to
terminate the CONTRACT only after ten (10) days written notice to the
CONTRACTOR of the violation of the CONTRACT and the failure of the
CONTRACTOR to remedy the violation within said time. In addition to any and all
equitable and legal remedies available to the City in the event of a breach of
CONTRACT by CONTRACTOR, the City shall have the right to call upon the
performance bond described in Section 9 (IV) hereof. The remedies provided to the
City herein shall be cumulative and not exclusive.
No waiver by the City of a default by the CONTRACTOR under the CONTRACT
shall be construed as a waiver by the City of any continuing or subsequent default or
failure to perform on the part of the CONTRACTOR.
ATTACHMENT A —BIDDER'S PROPOSAL
UNLIMITED REFUSE AND RECYCLING COLLECTION
WHEREAS, the undersigned (the "Bidder") is of lawful age and that no other
said bidder has any interest herein; and
WHEREAS, this bid is made without any previous understanding, agreement,
or connection with any person, firm, or corporation making the bids and is, in all
respects, fair and without coercion or fraud; and
WHEREAS, no officer, employee, or person who receives salary in whole or in
part from the City directly or indirectly has been involved in the preparation of this bid
or in the services to which it relates or in any portion of profits thereof; and
WHEREAS, the Bidder has examined the Request for Proposals and all
Attachments and will, if successful in this bid, furnish the services for which this bid
is made and enter into the Contract to provide said services; and
WHEREAS, a bid bond, cashier's check, bank draft, or certified check in the
amount of $50,000 has been included with the Bid Form; and
WHEREAS, the information on the Bidder's experience, equipment, and
disposal facilities as requested have been completed and hereto attached and made a
part of this proposal; and
WHEREAS, the Bidder, if the successful bidder, shall commence services on
the dates specified within Section 4A of the Request for Proposals and continue for a
five-year period; and
WHEREAS, at the time of acceptance of this proposal, the successful Bidder
shall furnish a performance bond in the sum of $250,000 for the period of the
Contract, including any renewal thereof, conditioned upon the faithful performance by
the Bidder of its obligations under the Contract and upon its full compliance with the
laws of the State of Illinois and ordinances and regulations of the City, and said bond
shall indemnify the City against any loss resulting from any breach or failure of
performance by the Bidder; and
WHEREAS, the cost for the following services which meets the requirements,
terms and conditions set forth in the Request for Proposals are bid as follows:
UNLIMITED REFUSE AND RECYCLING COLLECTION
A. BASE PROGRAM -The method of collection shall be an unlimited weekly
collection of household garbage, recyclables, yard waste, and household construction
20
and demolition debris which in into a:
1) Contractor supplied container/toter, or
2) Refuse stickers distributed by CONTRACTOR through local stores
and City Hall.
3) Yard waste in resident -owned garbage containers, bundled, or in bio-
degradable bags utilizing a sticker for CONTRACTOR payment.
An approved refuse container is defined as follows:
Refuse Containers
Refuse Toter - A wheeled plastic container with a tight -fitting top, 96-
gallons in size, requiring a semi -automatic lifting mechanism for
collection. All refuse totes to be supplied by the CONTRACTOR.
Bundle -Any refuse material, such as wood, or other loose items which
do not exceed 4' in length or 50 lbs. No more than 2 feet in diameter
One bulk item per week will be removed and participation shall be limited to single family
residences, townhomes, condominiums and apartments that do not exceed four (4) units
per building.
Any items) left at curbside at any of the above -defined residential units will be picked up
except the following:
1. Items longer than five feet in length
2. Items weighing more than 50 pounds
3. Yard waste
4. Household refuse
5. Rocks, concrete and construction materials including roofing materials and
lumber
6. Large appliances such as freezers, refrigerators, stoves, washing machines,
dryers, etc. even if broken up, cut up, crushed or flattened.
7. Any items that could be recycled as noted previously
8. Any type of metal post, pipe, swing set, antenna, etc.
9. Electronic waste, or e-waste such as computer equipment, televisions, etc.
The pickup schedule for this program shall coincide with the regular pickup schedule for
refuse. There shall be no compensation to the contractor for this service from either the
city or the stops serviced.
Contractor shall continue to provide existing service levels to all condominium and
homeowner associations on private roads or private driveways at no additional cost. The
Associations will indemnify contractor for any damage to private roads or private
driveways resulting from refuse collection services.
The CONTRACTOR should also provide the increase/decrease in the base pricing
for the possible inclusion of alternate additional services that have been identified
21
by the City but may or may not be implemented solely at the City's discretion:
1) Elimination of pre -paid stickers for refuse pickup in replacement of
an all tote system.
2) Additional program for collecting e-waste, hazardous waste i.e.
cleaning supplies, paint, batteries etc.
Additional bulk materials, white goods and special collections should be performed
as arranged by the resident.
B. RECYCLING COLLECTION -The cost of the curbside recycling program
shall be built into the flat rate for refuse collection with no additional charge to
either the City or resident for curbside recycling service. Residents shall be provided
a 35 gallon recycling tote at no cost and may upgrade to a 65 or 96 gallon tote
within one month of the beginning of the contract at no extra charge. Additional
bins provided by the homeowner may be used for overflow.
The CONTRACTOR shall collect from each household an unlimited amount of co -
mingled recyclables each week.
The CONTRACTOR shall retain 100% of the proceeds from the sale of recyclables,
and the projected revenues from the sale of collected materials shall be taken into
consideration when determining the flat rate for unlimited refuse collection.
1. Minimum Recyclable Materials to be Collected -The CONTRACTOR shall
collect the following materials at a minimum:
Paper Items:
• Corrugated Cardboard
• Chipboard (paperboard)
• Newspaper
• Magazines, telephone books, catalogs, and junk mail
• Brown Kraft paper bags
• Mixed or miscellaneous paper products
Non -Paper Items:
• Tin, steel, bi-metal beverage and food cans
• Aluminum cans and foil
• Plastics - # 1-7
"PET"
"PETE"
"HDPE"
« V"
"LPDE"
"PP"
"PS"
• Clear, green, and brown glass including bottles and jars
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• The CONTRACTOR may provide for collection of other
materials. The City reserves the right to request additional
recyclable items to be collected upon mutual agreement with the
CONTRACTOR. If CONTRACTOR plans to collect additional
materials, please include information in the proposal submittal.
2. Ownership of Recyclable Materials: All recyclable materials placed for
collection shall be owned by and be the responsibility of the resident until the
materials are collected by the CONTRACTOR. Once collected, the material then
becomes the property and responsibility of the CONTRACTOR. The
CONTRACTOR is responsible for transporting, processing, and marketing the
collected recyclable materials. Any non -recyclable material collected shall be
disposed of by and at the expense of the CONTRACTOR in accordance with
federal, state, and local laws, rules and regulations.
The CONTRACTOR shall retain 100% of the proceeds from the sale of
recyclables, and the projected revenues from the sale of collected
materials shall be taken into consideration when determining the cost of
recycling services.
C. COLLECTION OF YARD WASTE -Curbside yard waste collection service
shall be offered the first full week of April through the first full week of December
during the term of the contract. Each bag, bundle, or can must be affixed with a
yard waste sticker. These stickers are available at City Hall and other participating
local businesses. Yard waste must be placed in an acceptable yard waste container
as defined below:
Landscape (Yard Waste) Containers
Garbage Can - A plastic or galvanized metal can of a capacity not less than
four ( ) gallons and not to exceed thirty-four (33) gallons in size. No can shall
exceed fifty (50) pounds in weight when filled and must be clearly marked
"Yardwaste". Residents will be responsible for supplying their own garbage
cans.
Kraft Paper Bay - A special biodegradable paper bag, not to exceed thirty (30)
gallons in size, which shall shred and degrade quickly in the composting
process.
Bundle -Limbs, branches, or other loose items that do not exceed four (4) feet
in length and fifty pounds in weight. Each branch shall not exceed three inches
in diameter.
The contractor shall also provide yard waste collection from drop-off sites (up to two
sites) at locations determined by the city. The drop-off sites will be operated on each
Saturday from the first full week of April through the first full week of December
(except holidays) for a minimum of 5 hours and will be open at 7:00 am to receive
23
yard waste. All staffing at the drop-off site will be the responsibility of the contractor.
Curbside loose leaf collection shall be provided to all residential properties included in
the contract. Leaves shall be picked up at least once per week on the same day as the
resident's normal garbage collection beginning the first full week of October through
the first full week of December.
The contractor will be responsible for collection of all Christmas trees at no additional
charge beginning the second Monday after New Year's Day.
D. ALTERNATE CITY PROGRAMS) -The City is interested in reviewing
alternative service methodologies for the residents. Thus, while the City is requesting
proposals based on maintaining the existing program, the City also is requesting
costs/savings for alternate proposals to convert from refuse pickup to an all tote
system; to eliminate the yard waste drop off site and provide unlimited yard
waste pickup from the first full week of April through the first full of December,
and additional program for collecting e-waste, hazardous waste i.e. cleaning
supplies, paint batteries etc.
The City reserves the right to choose either program (i.e., Base Program or Alternate
Program) at its sole discretion.
E. COLLECTION OF BULK MATERIALS AND WHITE GOODS
Bulk Materials The CONTRACTOR shall also provide collection services for the
collection of bulk items. Examples shall include: sofas, tables, mattresses, box
springs, televisions, small amounts of household construction and demolition debris,
and large appliances, which do not contain CFC or HCFC refrigerant gas PCB
containing capacitors, mercury switches, or other hazardous components.
White Goods Regarding white goods, the CONTRACTOR shall have a plan for the
separate collection and proper recycling/ disposal of white goods collected in
compliance with all State and Federal legislation. The cost of collection and disposal
A white goods containing CFC or HCFC refrigerant gas, PCB containing capacitors,
mercury switches, and other hazardous components shall be at the rate specified on a
separate price quotation sheet.
Residents will be responsible for paying the CONTRACTOR directly for the
collection of any bulk materials and/or white goods.
F. SPECIAL COLLECTIONS -The CONTRACTOR shall offer a special curbside
collection service for large quantities of refuse including, but not limited to, household
construction and demolition debris, and move -in or move out clean-up rubbish. Such
services shall be by advance arrangements with the CONTRACTOR at the resident's
request and expense. Rates for this service should be specified on a separate price
quotation sheet.
The collection costs for such services shall be based upon cubic yards of refuse as
specified on the price quotation sheet. The CONTRACTOR shall also specify the
minimum cubic yardage of refuse necessary for the collection to be considered a
special collection. Items which are less in total than the minimum requirements shall
be considered bulk materials for collection and disposal purposes. The resident shall
make payment for any special
collection directly to the CONTRACTOR, and collection of such fees shall be the
sole responsibility of the CONTRACTOR.
The CONTRACTOR shall advise the resident directly of the terms of such
collection (i.e., what materials will be collected, how the materials should be
)repared, the date of collection, the policy on furnishing advance estimates of
charges, and the like). The CONTRACTOR shall also, at the request of the City,
collect quantities of refuse, debris, or yard waste left at the curb in unusual
circumstances, i.e. evictions or "skip -outs," and shall bill the property owner for
such costs.
The CONTRACTOR shall also, offer dumpster rental and pick-up service for
residents with household remodeling and repair projects that generate large
quantities of construction and demolition debris which cannot be easily picked up at
the curbside. The terms of, as well as charges and payment for, this service shall be
arranged solely between the CONTRACTOR and the resident.
G. CITY OF MCHENRY MUNICIPAL BUILDING COLLECTION -The
municipal buildings included in this service are described in Attachment E.
Over the terms of the contract, any new municipal facilities or additional special events
will be serviced by the Contractor at no charge to the City
25
Base Bid Unlimited Collection
Maintains Existing Sticker/Toter Program/Service Levels as Stated in Section 4
Year One (I) Year Two (2)
Year Three (3) Year Four (4) Year Five t5)
BASE BID — includes weekly one bulk item, free curbside
leaf pickup first full week of October — first full week of
December, free Christmas tree pickup first full two weeks of
January
Refuse Sticker (per sticker)
Contractor -Supplied 96G refuse toter (monthly cost)
Contractor -supplied 64 gallon refuse toter
(monthly cost)
Contractor -supplied 35 gallon refuse toter (monthly cost)
Contractor -supplied 35G recycling toter with option for a 65G
or 96G, no charge for larger toter within the first month of
contract
Yard Waste Sticker (Per Sticker), first full week of April —
first full week of December.
Free Saturday Yard Waste drop off site, first fall week of
April — first full week of December.
ALTERNATE #1 - includes weekly one bulk item, free
curbside leaf pickup first full week of October — first full week of
December, free Christmas tree pickup first full two weeks of
January
Refuse Sticker (per sticker)
Contractor -Supplied 96G refuse toter (monthly cost)
Contractor- supplied 64 gallon refuse toter (monthly cost)
(monthly cost)
Contractor -supplied 35 gallon refuse toter (monthly cost)
Contractor -supplied 35G recycling toter with option for a 65G
or 96G, no charge for larger toter within the first month of
contract
Unlimited yard waste in Kraft paper bags/can and bundled
brush, the first full week of April through the first full
week of December, Elimination of drop ofPsite.
26
Year One (1)
Year Two (2)
Year Three (3)
Year Three (4)
Year Five (5)
ALTERNATE #2 - includes weekly one bulk item, free
curbside leaf pickup first full week of October — first full week of
December, free Christmas tree pickup first full two weeks of
January
Contractor -Supplied 96G refuse toter (monthly cost)
Contractor -supplied 64 gallon refuse toter
(monthly cost)
Contractor -supplied 35 gallon refuse toter (monthly cost)
Contractor -supplied 35G recycling toter with option for a 65G
or 96G, no charge for larger toter within the first month of
contract
Yard Waste Sticker (Per Sticker), first full week of April —
first full week of December.
Free Saturday Yard Waste drop off site, first full week of
April — first full week of December.
Year One (1)
Year Two (2)
Year Three (3)
Year Three (4)
Year Five (5)
ALTERNATE #3 - includes weekly one bulk item, free
curbside leaf pickup first full week of October — first full week of
December, free Christmas tree pickup first full two weeks of
January
Contractor- Supplied 96-gallon refuse toter
(monthly cost)
Contractor -supplied 64 gallon refuse toter
(monthly cost)
Contractor- supplied 35 gallon refuse toter (monthly cost)
Contractor -supplied 35G recycling toter with option for a 65G
or 96G, no charge for larger toter within the first month of
contract
Unlimited yard waste in Kraft paper bags/can and bundled
brush, the first full week of April through the first full
week of December, Elimination of drop off -site.
27
Proposal Price
Miscellaneous Collection
The Following Items should be priced below but pick-up and payment will
be arranged separately by each resident, as necessary.
Per Cubic Yard for Special Collection:
(per cubic
(per cubic
(per cubic
yard)
yard)
yard)
White Goods:
(per item)
(per item)
(per item)
Additional Bulk Items:
(per item)
(per item)
(per item)
Landfill Information -Choice of landfill will be the decision of the contractor but the
landfill must meet or exceed all local, state and federal regulations.
Landfill to be used for Refuse Disposal:
Address of Landfill:
Current Base Rate:
Authorization By:
For
(Authorized Signature)
Name and Title:
(Firm Name)
per unit of measurement
Date:
By signing above, the bidder affirms having sent and completed all of the above
information that it is true and correct. Further, the Bidder acknowledges that they have
read the foregoing and agrees to comply with the terms set forth herein.
ATTACHMENT B
BIDDER'S SWORN ACKNOWLEDGEMENT
("Deponent"), being first duly sworn on oath, deposes
and states that the undersigned Bidder is organized as indicated below and that all
statements herein made are made on behalf of such Bidder in support of the Bidder's
Proposal for the Contract and that Deponent is authorized to make them.
Deponent also deposes and states that Bidder has carefully prepared, reviewed and
checked its Bidder's Proposal and that the statements contained in its Bidder's
Proposal and in this Acknowledgement are true and correct.
Please complete Applicable Section
1. Corporation
Bidder is a corporation that is organized and existing under the laws of the
State of that is operating under the legal name of
and that is qualified to do business in the State of Illinois.
Pursuant to a Resolution of the corporation's Board of Directors taken on
certified copy of which is hereto attached,
Who is the
the corporation, is authorized to sign the Proposal, the Contract and all
documents related thereto (Strike out this paragraph if not applicable).
The officers of the corporation are as follows:
of
Title Name Address
President
Vice President
Secretary
Treasurer
The stockholders of the corporation who own ten percent or more of its stock of any
class are as follows:
Name Address Percentage of Ownership
2. Partnership
Bidder is a partnership that is organized, existing and registered under the laws
of the State of
dated as ofIII
the State of Illinois
pursuant to that certain Partnership Agreement
that is operating under the legal name
and that is qualified to do business in
The general partners of the partnership are as follows:
Pursuant to a power of attorney executed by ali of the General Partners on
a certified copy of which is hereto attached,
Is the attorney in -fact for the partnership and is
authorized to sign this Proposal, the Contract and all documents related thereto for the
partnership (strike out this paragraph if not applicable).
Name
Percentage of Ownership
3. Individual
Bidder is an individual whose full name is
residence address is
business address is
whose
and whose
If operating under a trade or assumed name, said trade or assumed name is as follows:
Pursuant to a power of attorney executed by Bidder
of which is hereto attached,
a certified copy
is the attorney -in -fact for Bidder
and is authorized to sign this Proposal, the Contract and all documents related thereto
for Bidder (strike out this paragraph if not applicable).
4. Joint Venture
Bidder is a joint venture that is organized and existing under the laws of the State
of
pursuant to that certain Joint Venture Agreement dated as
of that is operating under the legal name of
and that is qualified to do business in the State of Illinois.
Pursuant to a power of attorney executed by all signatories to the aforesaid Joint
Venture Agreement (Bidder) on
a certified copy of which is hereto
attached, is the attorney -in -fact for Bidder and is authorized to sign this Bidder's
Proposal, the Contract and all documents related thereto for Bidder (strike out this
paragraph if not applicable).
31
The signatories to the aforesaid Joint Venture Agreement are as follows:
Name Address Percentage of Ownership
is a signatory to the Joint Venture Agreement and is
a(n) IndividuaUCorporation/Partnerhsip
is a signatory to the Joint Venture Agreement and is
a(n) Individual/Corporation/Partnership.
is a signatory to the Joint Venture Agreement and is
a(n) Individual/Corporation/Partnership.
(Strike out inapplicable forms of entities and attach on a separate sheet the
information required in 1, 2 3, or 4 above, as applicable)
DATED this
Attest/Witness:
By:
Title:
Subscribed and Sworn to
before me this day
of
2017.
Notary Public
day of
2017
Bidder:
By:
Title:
My Commission Expires:
(Seal)
32
ATTACHMENT C
BIDDER'S SWORN WORK HISTORY STATEMENT
("Deponent"), being first duly sworn on oath, deposes
and states that all statements made in this Sworn Work History Statement are made on
behalf of the undersigned Bidder in support of the Bidder's Proposal for the above
Contract and Deponent is authorized to make them.
Deponent also deposes and states that Bidder has carefully prepared, reviewed and checked
this Sworn Work History Statement and that the statements contained in this Sworn Work
History Statement are true and correct.
(If necessary for full disclosure, add separate sheets. If Bidder is a joint venture, separate
sworn work history statements must be submitted by the joint venture and each signatory
to the joint venture agreement.)
1. Nature of Business
State the nature of Bidder's
business:
2. Years in Business
State the number of years that Bidder, under its current name and organization, has
been continuously engaged in the aforesaid business:
3. Predecessor Organizations
If Bidder has been in business under its current name and organization for less than
five years, list any predecessor organizations:
NAME ADDRESS YEARS
33
4. Related Experience
List three Contracts awarded to Bidder, or its predecessors, in the past five years most
comparable to the Work:
JOB ONE JOB TWO JOB TPIlZEE
Owner
(municipal or private)
Reference:
Telephone Number:
Type of Work:
5. Su��ested Procedures for Termination/Reinstatement of Services
State the procedures followed by Bidder in terminating service for nonpayment of
rates and charges and in reinstatement of serve following payment for past due
amounts:
DATED this_
Attest/Witness
By:
By:
day of , 2017 Bidder:
Subscribed and Sworn to
Before me this day of
2017
Notary Public
Title
Title:
My Commission Expires:
(SEAL)
34
ATTACHMENT D
BIDDER'S SWORN STATEMENT OF RESPONSIBILITY
Confidential
(MUST Be Completed When Submitting Initial Bidder's Proposal)
("Deponent"), being first duly sworn on oath, deposes and
states that all statements made in this Sworn Statement of Responsibility are made on
behalf of the undersigned Bidder in support of the Bidder's Proposal for the above
Contract and that Deponent is authorized to make them.
Deponent also deposes and states that Bidder has carefully prepared, reviewed and checked
this Sworn Statement of Responsibility and that the statements contained in this Sworn
Statement of Responsibility are true and correct.
(If Bidder is a successor to a prior organization, provide the information requested in
items 6 through 9 for both Bidder and the prior organization. If necessary for fully
disclosure, add separate sheets. If Bidder is a joint venture, separate sworn
statements of responsibility must be submitted by the joint venture and by each
signatory to the joint venture agreement.)
1. Superintendents
One or more of the following superintendents will be assigned to supervise the Work:
YEARS IN
SPECIAL CT_IRRENT
NAME QUALIFICATIONS OCCUPATION
2. Owned Equipment
The following equipment is owned by Bidder, is in good condition and
working order, and is available for and will be employed in the Work.
N CIlVIBER
QUIPMENT DESCRIPTION (INCLUDING AGE) AVAILABLE
3. Leased Equipment
The following equipment is known by Bidder to be available, will be
leased by Bidder, and will be employed in the Work:
�UIPMENT DESCRIPTION (INCLUDING AGE) AVAILABLE
4. Current Projects
Bidder is cur7ently involved in the following on -going Contracts for work
similar to the Work:
SCHEDULED
DESCRIPTION COLLECTION
OWNER OF WORK DAYS
36
5. Contracts Abandoned
Bidder has never failed to complete a Contract except as noted and
explained below:
6. Contract Defaults
Bidder has never defaulted on, or been terminated for cause on, a Contract
except as noted and explained below:
7. Litigation
Bidder is, or within the past five years has been, a party to the following
litigation and none other:
COURT
DOCKET
CASE NAME JURISDICTION NUMBER
8. Joint Venture Documents
If Bidder is a joint venture, provide a true and correct copy of Bidder's Joint
Venture Agreement, together with any and all agreements between the
signatories thereto relating to the Bidder's Proposal, the work or the
Contract.
37
DATED this
Bidder:
Attest/Witness:
By
By
Subscribed and Sworn to
Before me this
2017
Notary Public
day of
20I /,
Title:
Title:
My Commission Expires:
(SEAL)
ATTACHMENT E
REFUSE, RECYCLING AND YARD WASTE SERVICES FOR CITY OF
MCHENRY MUNICIPAL PROPERTIES
Over the terms of the contract, any new municipal facilities or additional special events
will be serviced by the Contractor at no charge to the City. The City reserves the right
to alter service type and frequency of pickup on the locations listed below:
LOCATION
SERVICE TYPE
FREQUENCY
City Hall 333 S. Green St
Refuse/Recycling
Three per week/refuse
Once per week/recycling
Public Works Facility 1415
Refuse/Recycling
Three per week/refuse
Industrial Drive
Once per week/recycling
Parks Maintenance Facility 105
Refuse/Recycling
Three per week/refuse
N. Green Street 2 dumpsters
Once per week/recycling
Petersen Park 4311 Lakewood
Refuse
Twice per week (April —
Road
November)
Knox Pool 201 S. Green Street
Refuse
Once per week (May -August)
Central Waste Wastewater Plant
Refuse/Recycling
Once per week/refuse
3306 W. Waukegan Road
Once per week/recycling
South Waste Water Plant 3200
Refuse/Recycling
Three per week/refuse
W. Charles Miller Rd
Once per week/recycling
Lakeland Park Comm. Bldg.
Refuse
As requested
Veteran's Memorial Park Broad
Refuse
As requested
and Park (Fiesta Days)
Petersen Park
Refuse
As requested
Fiesta Days - four 20 yard
roll -off boxes needed
41h of July Fireworks - one 20
yard roll -off box needed
Recreation Center
Refuse/Recycling
Three per week/refuse
3636 Municipal Drive
Once per week/recycling
39
ATTACHMENT F SERVICE MAP
! iNC.OBPORATE0 � �._"- MCC LIAGEPM LAkC:E I
tIONUER LAKE - 1 ` -"(- _ I-
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2011
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29
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ICE
_: • - _ t i-- ��
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VILLAGE OF :. n _i c t 5
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Monday =
Tuesday ,.®,
= ; ®l
Wednesda ®
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VILLAGE OFF
PRAIRIE-GROVEOUCH
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Inch=000 feet
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790 0 790 1,580
ira i�n�n
ATTACHMENT G
PERFORMANCE BOND FOR THIS AT THE PERFORMANCE BOND
MUST BE IN A FORM SUBSTANTIALLY SIMILAR TO THE FOLLOWING.
KNOW ALL MEN BY THESE PRESENTS: That
as Principal (herein called "Principal:) and
as Surety (herein called "Surety") are held and firmly bound onto the City of
McHenry (herein called "Obligee") in the just and full sum of ($.......) lawful money
of the United States of America, for the payment of which, well and truly to be made,
we hereby bind ourselves and ours, and each of our, heirs, executors, administrators,
successors, and assigns, jointly and severally firmly by these presents.
This obligation shall include payment of actual costs and damages and for attorneys'
fees, engineering and other professional fees, court costs, interest, and any other
fees and expenses resulting from or incurred by reason of Principal's
failure to promptly and faithfully perform its contract with the Obligee, said contract
being more fully described below, and to include attorneys fees, court costs, and other
fees and expenses necessarily paid or incurred in successfully enforcing performance
of the obligation of Surety under this bond.
THE CONDITION OF THE ABOVE OBLIGATION IS SUCH,
That, WHEREAS, Principal has been awarded a contract for the following
described work and is required by Obligee to give this bond in connection with the
execution of the written contract therefore:
Transfer, Processing and Disposal of Municipal Solid
Waste,
(Request for Proposal No. _ dated )
NOW, THEREFORE, if Principal shall well and truly do and perform each
and all of the covenants, conditions, and agreements of said contract on the Principals
part to be done and performed, at the time and in the manner therein specified, and
shall indemnify and save harmless the Obligee, its officers, officials, agents,
employees and volunteers, as therein stipulated, then this obligation shall be null and
void; otherwise, it shall remain in full force and effect.
No extension of time granted to the Principal and no change or alteration in any of the
terms of the contract or any of the contract documents or the work to be performed
thereunder, whether made after notice or not, shall release or otherwise affect the
obligations of the Surety hereunder, and the Surety waives notice of any such
extension, change or alteration, The Surety, by the execution of this bond, represents
�l 1
and warrants that this bond has also been duly executed by the Principal and proper
authority, and the Surety hereby waives any defense which it might have by reason of
any failure of the Principal to execute or properly execute this bond.
SIGNED AND SEALED the day of
Signatures:
2017
42
ATTACHMENT H
SAMPLE AGREEMENT BETWEEN THE CITY OF
MCHENRYAND FOR REFUSE COLLECTION
AND DISPOSAL SERVICE, RECYCLABLE COLLECTION AND
LANDSCAPE WASTE COLLECTION
THIS CONTRACT, made and entered into this day of , 2017, by
and between the City of McHenry, a Municipal Corporation of McHenry County,
Illinois (hereinafter called the "City") and (hereinafter called the "Contractor")
WHEREAS, the City of McHenry heretofore solicited bids for refuse collection and
disposal services, recyclable collection and landscape waste collection; and
WHEREAS, the City disseminated a Request for Proposals in connection therewith,
which is attached hereto and made a part of; and
WHEREAS, the City received and evaluated the bids received; and
WIIEREAS, the City has elected to award this Contract to
WHEREAS,
Contract;
is ready, willing and able to perform the
NOW THEREFORE, it is hereby mutually understood and agreed between the City of
McHenry and as follows:
1. is hereby awarded the Contract for the
collection and disposal of solid waste, recyclables, and landscape
waste from all residential service units commencing to be
determined.
2. This Contract shall include the following documents, and this
Contract does hereby expressly incorporate same herein as if set
forth verbatim in this Contract:
a. The Request for Proposal Document including all Addendums and
Exhibits
b. The Contractor's Proposal
c. The Performance Bond
d. This Instrument
e. Any addenda or changes to the foregoing documents agreed to by the
parties hereto.
3. All provisions of the Contract Documents shall be strictly complied with
by the Contractor and no amendment to this Contract shall be made
except upon the written consent of the parties, which consent shall not be
unreasonably withheld. No amendment shall be construed to release either
party from any obligation of the Contract except as specifically provided
for in such amendment.
4. This Contract is entered into subject to the following conditions:
a. The Contractor shall procure and keep in full force and effect throughout
the term of this Contract all of the insurance policies specified in, and
required by, the Contract Documents.
b. Neither the Contractor nor the City shall be liable for the failure to
perform their duties if such failure is caused by catastrophe, riot, war,
governmental order or regulation, strike, fire, accident, act of God or other
similar or different contingency beyond the reasonable control of the
Contractor.
c. In the event that any provision or portion thereof of any Contract
Document shall be found to be invalid or unenforceable, then such
provision or portion thereof shall be reformed in accordance with the
applicable laws. The invalidity or unenforceability of any provision or
portion of any Contract Document shall not affect the validity or
enforceability of any other provision or portion of the Contract
Documents.
IN WITNESS WHEREOF, the parties have entered into this Contract this
day of
CITY OF MCHENRY, IL
By:
Mayor Susan. E Low
CONTRACTOR
By
By
ATTEST:
By:
City Clerk
ATTEST:
Ordinance
ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN
THE CITY OF MCHENRY AND
FOR
THE COLLECTION AND DISPOSAL OF SOLID WASTE, RECYCLABLES
AND YARDWASTE
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule
municipality as contemplated under Article VII, Section 6, of the Constitution of the State of
Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule
powers and functions as granted in the Constitution of the State of Illinois.
WHEREAS, the City of McHenry has determined that it is in the best interests of
its citizenry to enter into a contract between the City and
for the
collection and disposal of solid waste, recyclables and landscape waste in the City, a
copy of which agreement is attached hereto.
BE IT ORDAINED by the Mayor and McHenry City Council as follows:
SECTION l :, The Mayor and City Clerk are hereby authorized to execute the
Contract Agreement between the City of McHenry, Illinois and a copy of which is
attached hereto.
SECTION 2: All ordinances, or parts thereof, in conflict with the terms and
provisions hereof, be and the same are hereby repealed to the extent of such conflict.
SECTION 3: This ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, Illinois.
SECTION 4: This ordinance shall be in full force and effect from and after its
passage, approval and publication, as provided by law.
Passed and approved this day of
Voting Aye:
Voting Nay:
Abstaining:
Not Voting:
Abstaining:
Attest:
Janice Jones City Clerk
2017.
Mayor Susan E. Low
45