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HomeMy WebLinkAboutMinutes - 1/7/2003 - Landmark Commission The City of McHenry Landmark Commission Meeting Minutes January 7,2003 The meeting was called to order at 7:16PM by Pat Schafer at the McHenry Municipal Center. Members present: Marya Dixon,Judy Franks,Merle Janssen, Shelly Trost, Ilene Wiedemann, Pat Schafer,Dawn Johnson and Sue Hendrickson. Members absent: Lori Wilhelm,Gretchen Thomas,Karen James. • Guests present: Greg Lofgren, Colin Schultheis December 3,2002 Meeting Minutes: Shelly Trost moved to approve the minutes of the December 3, 2002 meeting. Ilene Wiedemann seconded no discussions and the motion carried. Treasurer's Report: Shelly Trost questioned two bills paid by the city and charged to the Landmark Commission budget: A motion was made by Pat Schafer to not approve the following billings to the commission budget, Judy Franks seconded, no further discussion and the motion carried. (1) for B &H Industries in the amount of$156.00, and(2)to Elm Street Designs in the amount of$120.00. Pat Schafer obtained copies of the above bill, one of which was for a quantity of two oversized checks that can be utilized in the future for other departments as well as the Landmark. The other was for the enlargements of two pictures of the Harbor Wallbangers building. The commission questions first why we were charged for two oversized checks? We were under the impression by the Mayor that we would be able to use the existing oversized check from the Parks and Recreation department. Dawn Johnson will write to the Mayor regarding these issues. A motion was made by Dawn to accept the treasurer's report not including the above mentioned billings,Merle Janssen seconded, no further discussion and the motion carried. Facade Grant Report: There is a question as to whether there are two different accounts for the commission, one being the treasurer's report and another separate façade grant budget or if the two are merged together in the treasurer's report. Dawn Johnson will investigate and report back in February. Shelly Trost motioned not to accept the façade grant report,Marya Dixon seconded, no further discussion and the motion carried. Business: Historic Coloring Book: Marya Dixon and Colin Schultheis showed 8 completed drawings and 1 drawing of architectural references. The commission members were very impressed by the result. Some discussion followed. Sue Hendrickson reported receiving two printing bids for the coloring book. The best was $644.50 for 500 copies of the coloring book; with the price increasing to $1045.59 for a quantity of 1000. Private donations and how to obtain them was discussed, along with other ways of offsetting the printing costs. The members would like to kickoff the book in May 2003. Shelly Trost and Marya Dixon volunteered to approach Superintendent Dodds regarding distribution of the books to two of the schools in District 15. 1 Petersen Barn and Silos: Greg Lofgren gave a brief summary of the meetings that were held regarding the use of the Petersen Farm. Since the passing of Mr. Petersen the city and commission have to step up the plans for the inventory of the items left to the city and plan the creation of the city museum. Revised Budget: A motion for revising the 2003 budget was made by Sue Hendrickson and seconded by Merle Janssen. Pat Schafer brought to the attention of the commission a meeting she had with Mayor Althoff. The mayor had requested that we revise and resubmit the budget that we had previously given to her and the council. The commission reviewed the budget, made adjustments and will be resubmitted immediately. Historic Survey: The commission was not happy with the outcome of the survey distribution. City staff charged our budget to copy on plain paper and blank envelopes rather than utilize our already paid for letterhead and envelopes. The cover letter that was prepared was set up specifically for the use of the commission's letterhead. The look obtained was non-professional. Dawn Johnson will be sending a memo to Mayor Althoff regarding further use of city staff for projects such as this. Resident Interview Forms: Gretchen was unavailable for the meeting; therefore a report was not available. CLG: Dawn Johnson will write a memo to Mayor Althoff regarding the status of the application. Dawn obtained an additional copy of the requirements from Springfield and will request an update from the mayor. Commission Sub Committee Update: Replaquing: Shelly Trost, Ilene Wiedemann and Marya Dixon reported their sub-committee meeting regarding the reviewed requirements for official plaguing of landmark structures. It was stated that the ordinance looked to be based on structures of 70 years or older. Shelly Trost will submit a summary report to the commission in February. Stilling Property: A recently demolished structure, south of the intersection of Route 31 and Bull Valley Road on the west side was built in approximately 1938. The owners were Ella and Al Greever. Over the years it was noted that the other farm houses were moved to different parts of the city. Student Commissioner: It was noted that Colin Schultheis was interested in the student commissioner's position. Some discussion followed and the commissioners agreed that Colin would be a perfect fit with our current group. An application will be requested from the mayor's office and sent to Colin for submission. Spring House: This issue will be discussed at the February meeting. 2 New Business: Petersen Farm Tour: Pat Schafer reported on the tour of the structures and the inventory taken at the Petersen Farm. An inventory list was typed and submitted to Pete Merkel of the Parks and Recreation department. Greg Lofgren also received a copy and will highlight the "Must Have" items for the farm and house museum. He will forward this request to Barbara Miller, curator,and Jim Alexander, executor of the R. Petersen Will, for their determination. The commission will be working closely with Pete to design plans for the city museum, and Landmark Commission office in the home. Development guide for annexed properties: This issue will be addressed during the February meeting. Mayor Althoff is assisting the commission with this task. 2003 LM Calendar: This issue will be continually updated; however the commission has scheduled a number of dates throughout the year for permanent commitments. 2003 LMC Calendar proposed: May Preservation Week June Possible Open House at Petersen Farm July Fiesta Days,Art in the Park, a Salvage Sale Sept. Cemetery Walk, 13th or 14th if delayed by rain Nov 9 Christmas Walk- Trolley Tours Expenses: A motion was made by Pat Schafer to approve expenses in the amount of$47.90 incurred by Dawn Johnson for office supplies. Marya Dixon seconded no discussion and the motion carried. Pat Schafer moved to adjourn the meeting at 9:40 pin, Dawn Johnson seconded. 3