HomeMy WebLinkAboutPacket - 5/15/2023 - City CouncilThe City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in
a customer-oriented, efficient, and fiscally responsible manner.
AGENDA
REGULAR CITY COUNCIL MEETING
Monday, May 15, 2023, 7:00 p.m.
City Council Chamber, 333 S Green St, McHenry, IL 60050
1.Call to Order.
2.Roll Call.
3.Pledge of Allegiance.
4.Recognition: Plaque presentation to Michael Roberts for service to the McHenry Police Commission.
5.Consent Agenda. Motion to Approve the following Consent Agenda Items as presented:
A.Award of bid for the 2023 Paint Pavement Marking contract to Precision Pavement Markings,
Inc. in the amount of $27,348.94. (Public Works Director Strange)
B.Award of a material supply contract for Bulk Rock Salt to Morton Salt, Inc. in the amount of
$138,420.00, and a contingency allowance for a 20% overage on the contract in the amount of
$27,684.00. (Public Works Director Strange)
C.Task Order for Professional Engineering Services for the Water Tower #4 Repainting Project
with Robinson Engineering in the amount of $64,831.00. (Public Works Director Strange)
D.Sales Order for the purchase of a Volvo VHJD 42F300 Single Axel Dump Truck with Snowplow
and Wing Setup with Bonnell Industries of Dixon, Illinois in the amount of $304,714.88. (Public
Works Director Strange)
E.Authorization for the Mayor’s execution of an extension to the Exclusive Listing Agreement with
Jack Minero of Berkshire Hathaway for the listing of 914 Front Street through May 16, 2024.
(Community Development Director Polerecky)
F.Ordinance amending various section of the McHenry Municipal Code relating to Fines and
Penalties. (Deputy City Clerk Johnson)
G.Authorization for the execution of an Intergovernmental Agreement with the Village of Prairie
Grove for Plan Review and Inspection Services. (Community Development Director Polerecky)
H.Parks & Recreation Facilities & Special Use Permit Requests;
I.May 1, 2023 City Council Meeting Minutes;
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J.Issuance of Checks in the amount of $614,531.86;
K.As Needed Checks in the amount of $211,426.39.
6.Individual Action Item Agenda.
A.Honorary Street Sign for Ed and Joan Buss
Motion to approve a Resolution designating the intersection of John Street and West Golfview
Road and “Honorary Ed and Joan Buss Way.” (Public Works Director Strange)
B.Sign Variance for Starbucks, 904 S. Route 31
Motion to approve a sign variance to Starbucks, located at 904 S. Route 31, to allow one
additional wall sign and two additional menu boards not to exceed 48.75 square feet in area.
(Community Development Director Polerecky)
C.Liquor License for El Vado Mexican Restaurant, 929 Front Street
Motion to approve a Class A Liquor License to El Vado Mexican Restaurant, located at 929 Front
Street, and, if approved, pass an Ordinance amending Title 4, Chapter 2, Alcoholic Liquor,
Section 6, License Classification and Fees; Approval Authority; Limitation on Number of
Licenses. (Mayor Jett, Deputy City Clerk Johnson)
D.Video Gaming License for El Vado Mexican Restaurant, 929 Front Street
Based on the approval of Agenda Item 6C, motion to approve a video gaming license to El Vado
Mexican Restaurant, located at 929 Front Street, contingent upon the execution of a Video
Gaming Development Agreement. (Deputy City Clerk Johnson)
E.Professional Services Contract for the City’s 2023 Comprehensive and Downtown Plans
Motion to approve a Professional Services contract between the City of McHenry and HDR
Engineering, Inc. to draft the 2023 Comprehensive Plan and Downtown Plans . (Community
Development Director Polerecky)
7.Discussion Item Agenda.
A.MS4 History and Annual Update. (Public Works Director Strange)
8.Staff Reports.
Staff reports are provided the first meeting of each month.
9.Mayor’s Report.
10.City Council Comments.
11.Executive Session as needed.
12.Adjourn.
The complete City Council packet is available for review online via the City website at www.cityofmchenry.org. For further
information, please contact the Office of the City Administrator at 815-363-2108.
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This meeting will be live streamed with a quorum of the City Council physically present. Public comments may only be heard
by members of the public physically present at the meeting. Remote public comments will not be heard. The public can listen
and view the meeting from the following link: https://cityofmchenry.zoom.us/j/81195864584
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Department of Public Works
Troy Strange, P.E., Public Works Director
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.cityofmchenry.org
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer -oriented, efficient and fiscally responsible manner.
CONSENT AGENDA SUPPLEMENT
DATE: May 15, 2023
TO: Mayor and City Council
FROM: Troy Strange, P.E., Public Works Director
Steve Wirch, Field Operations Manager
RE: 2023 Paint Pavement Marking Program
ATT: McHenry County Bid Tabulation
Contract For Execution
______________________________________________________________________________
AGENDA ITEM SUMMARY:
Staff requests City Council to consider awarding a contract to Precision Pavement Markings, Inc.
for the 2023 City of McHenry Paint Pavement Marking Program.
BACKGROUND:
On an annual basis, the Public Works Department completes pavement markings of longitudinal
lines, crosswalks, stop bars, and turn lanes on a multi-year schedule. This work is funded out of
the Street Division Operating Budget (Contractual Account) and is completed on a contractual
basis. The City of McHenry partnered with McHenry County and several local municipal agencies
to issue a joint bid request. McHenry County facilitated the bid specifications and solicitation.
Bids were opened on March 14, 2023.
ANALYSIS:
Sealed bids for the 2023 Paint Pavement Marking Program were received on March 14, 2023.
The City of McHenry Tabulation based upon quantities awarded under this contract yields the
following results:
•Precision Pavement Markings, Inc. $27,348.94
Two prospective bidders submitted pricing on this proposal. Staff has reviewed the results and
has found them to be acceptable. Therefore, it is recommended that the City Council authorize
staff to proceed with the awarding of this contract.
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RECOMMENDATION:
Therefore, if Council concurs, it is recommended to approve the bid award for the 2023 Paint
Pavement Marking contract to Precision Pavement Markings, Inc. in an amount of $27,348.94
(actual amount may vary based on final measured quantities). This project will be funded
through the Street Division Contractual Account (100 -33-5110).
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Item Engineer's Estimate
No.Items Unit Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price
Paint Pvt Mkgs-Line 4"ft 3,438,808 $0.14 $481,433.12 $0.13 $447,045.04 $0.17 $584,597.36
Paint Pvt Mkgs-Line 6"ft 66,440 $0.48 $31,891.20 $0.59 $39,199.60 $0.60 $39,864.00
Paint Pvt Mkgs-Line 8"ft 901 $0.52 $468.52 $0.65 $585.65 $1.50 $1,351.50
Paint Pvt Mkgs-Line 12"ft 8,415 $1.60 $13,464.00 $3.15 $26,507.25 $1.10 $9,256.50
Paint Pvt Mkgs-Line 24"ft 7,203 $2.55 $18,367.65 $4.05 $29,172.15 $2.50 $18,007.50
Paint Pvt Mkgs-Letters & Symbols sq ft 5,926.5 $2.65 $15,705.23 $4.05 $24,002.33 $2.50 $14,816.25
TOTAL $561,329.72 $566,512.02 $667,893.11
Low Bid
Bidders
Precision Pavement Marking, Inc. 1220 Bell Court Pingree Grove, IL 60140
Maintenance Coatings Company 543 Woodbury Street South Elgin, IL 60177
Precision Pavement Markings Maintenance Coatings Company
McHenry County Division of Transportation
Bid Tabulation
23-00000-10-GM
Paint Pavement Markings
3/14/2023 @ 9:00 am
McHenry County Division of Transportation
Page 1 of 1
3/14/2023 Paint Pvt Markings Bid Tab 2023.xls6
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CITY OF MCHENRY PURCHASE ORDER - CONSTRUCTION (Small Projects)
Date: May 15, 2023 Purchase Order No.___________________________________________
Project: 2023 City of McHenry Paint Pavement Marking Program Location: Various
Owner Contractor/Vendor Architect/Engineer
City of McHenry Public Works Dept.
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
Contact: Troy Strange
Public Works Director
Precision Pavement Markings, Inc.
1220 Bell Court
Pingree Grove, Illinois 60140
Phone: (224) 530-3192
Contact: Terry Wilson
Project Manager
Phone:
Fax:
Contact:
COST OF WORK
The Contract Price of the Work under this Purchase Order is $27,348.94.
SCOPE OF WORK: Furnish the Work/items described below in accordance with the following plans and specifications:
Q General Contract, dated _________, 20__ Q Specification No(s): ___________________, dated ______, 20__
Q Plans dated : Q Addendum No(s): ______________________________________
Q Other: McHenry County Specifications (Attached)
The following prices shall remain in effect for the duration of project:
QUANTITY
UNIT OF
MEASURE DESCRIPTION/ITEMS
LUMP SUM
UNIT PRICE EXTENSION
49,788
8,488
1,329
2,536
348.5
LF
LF
LF
LF
SF
PAINT PAVEMENT MARKING LINE 4”
PAINT PAVEMENT MARKING LINE 6”
PAINT PAVEMENT MARKING LINE 12”
PAINT PAVEMENT MARKING LINE 24”
PAINT PAVEMENT MARKING L&S
$0.13
$0.59
$3.15
$4.05
$4.05
$6,472.44
$5.007.92
$4,186.35
$10,270.80
$1,411.43
TOTAL $27,348.94
NOTES:
1)________________________________________________________________________________________________________________
2)________________________________________________________________________________________________________________
WARRANTIES and INDEMNIFICATION
Contractor/Vendor agrees to provide the following warranties for the Work: (a) all workmanship to be warranted for a period of one (l)
year - manufacturer warrants material; and (b) all other warranties contained elsewhere in the Contract Documents or Supplemental
Conditions hereto. Further, CONTRACTOR/VENDOR SHALL FULLY INDEMNIFY AND SAVE THE CITY OF MCHENRY
HARMLESS FROM ALL CLAIMS, LIENS, FEES, AND CHARGES, AND THE PAYMENT OF ANY OBLIGATIONS
ARISING THEREUNDER, pursuant to the provisions in the Supplemental Conditions hereto.
CONTRACT TIMES
Contractor/Vendor agrees to complete the Work no later than October 15, 2023.
THE TERMS OF THIS PURCHASE ORDER AND THE ATTACHED SUPPLEMENTAL CONDITIONS ARE THE
ENTIRE AGREEMENT BETWEEN THE CITY/OWNER AND VENDOR. No payment will be issued unless a copy of this
Purchase Order is signed, and dated and returned to the Owner. Material certifications/test reports required. All domestic
material, unless otherwise specified. Purchase exempt from sales and/or use taxes.
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ACCEPTANCE OF PURCHASE ORDER
The parties, for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full
performance of all terms and provisions herein contained. IN WITNESS WHEREOF, the parties hereto have executed this
Purchase Order the day and year written below.
CONTRACTOR/VENDOR: PURCHASER:
City of McHenry
By: ________________________________________________ Title:
Representative of Vendor authorized to
execute Purchase Order Dated: _______________________________________________
SUPPLEMENTAL CONDITIONS
1.Acceptance of Purchase Order: The Purchase Order is an offer to contract, buy or rent and not an acceptance of an offer to
contract, sell or rent. Acceptance of this Purchase Order is expressly limited to the terms hereof, and in the event that
Contractor/Vendor’s acknowledgment or other response hereto states terms additional to or different from those set forth herein, this
Purchase Order shall be deemed a notice of objection to such additional or different terms and rejection thereof. This Purchase Order
may be accepted by the commencement of any Work hereunder or the delivery of any goods herein ordered, and, in any event, shall be
deemed accepted in its entirety by Contractor/Vendor unless Owner is notified to the contrary within ten (10) days from its date of
issue.
2.Amendment, Modification or Substitution: This Purchase Order contains the entire agreement between the parties. Any
modification or rescission thereof must be in writing and signed by Owner. No proposals or prior dealings of the parties or trade
custom not embodied herein shall alter the interpretation or enforcement of this Purchase Order.
3.Familiarity With Plans; Qualifications: Contractor/Vendor acknowledges that it (a) has examined the site of the proposed Work
and is familiar with the conditions surrounding same; and (b) has examined the plans and drawings, and has studied and is aware of,
and satisfied with, the requirements of the Contract Documents. Contractor/Vendor represents to Owner that it is fully experienced
and properly qualified as an expert to perform the class of work provided for herein, and that it is properly equipped, organized and
financed to handle such work. Contractor/Vendor shall finance its own operations hereunder, shall operate as an independent
contractor and not as the agent of Owner, and shall hold Owner free and harmless from all liability, costs and charges by reason of any
act or representations of Contractor/Vendor, its agents or employees.
4.Workmanship; Safety: All Work shall be performed by Contractor/Vendor in a neat, skillful and workmanlike manner, and all
materials furnished by Contractor/Vendor shall be new and of the best description and quality of their respective kinds, unless
otherwise specified and ordered by Owner in writing. All Work and/or materials shall be subject to the inspection and approval of the
Owner, its engineers and representatives. Contractor/Vendor is responsible for its own and its employees’ activities on the jobsite,
including but not limited to, the methods of work performance, superintendence, sequencing of work, and safety in, on or about the
jobsite area in which it is performing the Work under this Purchase Order. Owner and Contractor/Vendor shall not require any laborer
or mechanic employed in performance of this Purchase Order to work in surroundings or under working conditions which are
unsanitary, hazardous or dangerous to his health or safety, as determined under applicable federal and Illinois construction safety and
health standards
5.Extra’s and Change Orders: No claim by Contractor/Vendor that any instructions, by drawing or otherwise, constitute a change
in Contractor/Vendor’s performance hereunder, for which Contractor/Vendor should be paid additional compensation shall be valid,
unless prior to commencing such allegedly extra or changed performance, Contractor/Vendor shall have received a written supplement
to this Purchase Order authorizing such performance signed on behalf of Owner by a person have actual authority to do so. No claim
for additional compensation on the basis that Contractor/Vendor has incurred any expense by reason of any act or failure to act or
Owner or its contractor, subcontractor, materialmen or any other party shall be valid unless made in writing within 30 days of the
alleged act or failure to act and approved by Owner, provided, however, that if the Contractor/Vendor should be delayed in furnishing
the articles, items, equipment or materials (hereinafter sometimes referred to as “goods”) or services or Work (hereinafter sometimes
referred to as “Work”) ordered herein, by the omission, neglect or default of Owner, its agents or employees, Contractor/Vendor shall
be entitled to no additional compensation or damages for such delay, and shall be entitled only to an extension of time for a period
equal to the time lost as a result of the aforesaid causes, determined by Owner. Any charges for extra not so authorized will not be
paid.
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6.Inspection and Acceptance: Owner shall have the right at all reasonable times to inspect and test all goods, materials or Work
furnished by Contractor/Vendor and all Work performed or furnished by Contractor/Vendor. Notwithstanding any prior inspection,
the passage of title or any prior payment, all goods, material and Work furnished thereunder are subject to final inspection and
acceptance by Owner at its job site. If, after inspection, Owner rejects any goods furnish by Contractor/Vendor thereunder, Owner
may, at its election, return those goods to Contractor/Vendor at Contractor/Vendor’s expense, including the cost of any inspection and
testing thereof. If Contractor/Vendor fails to proceed promptly with the correction or replacement of any rejected goods or Work,
Owner may replace or correct such items or Work by purchase or manufacture and charge the cost incurred thereby to
Contractor/Vendor or terminate this Purchase Order for default in accordance with paragraph 12 herein. By inspecting and not
rejecting any goods and Work furnished thereunder, Owner shall not be precluded thereby from subsequently revoking its acceptance
thereof it the goods or Work are later discovered to be nonconforming with this Purchase Order or the specifications and drawings
applicable hereto, even if the defect does not substantially impair value to Owner.
7.Taxes, Delivery, Risk of Loss: Unless indicated to the contrary on the face hereof, it shall be the responsibility of
Contractor/Vendor to arrange for and complete delivery of all goods or materials. If the goods or materials furnished thereunder are
equipment, Contractor/Vendor shall give Owner two (2) working days’ advance notice of delivery. All goods or materials furnished
by Contractor/Vendor should be shipped in the manner and at the times indicated on the face hereof at the expense of
Contractor/Vendor, it being understood that the risk of loss with respect to such goods is with Contractor/Vendor until such goods
come into the actual possession of Owner, regardless of the mode of delivery or earlier passage of title. This project is tax exempt.
The Owner’s tax-exempt number is E_______________________________.
8.Payment: Owner will make partial payments to the Contractor/Vendor from time to time for the Work performed and the materials
furnished by the Contractor/Vendor. Provided, however, in no event shall Owner be obligated to pay Contractor/Vendor any sum that
exceeds the Contract Price absent a written change order executed by Owner.
8.1 Prior to issuance of any payments by the Owner to the Contractor/Vendor, the Contractor/Vendor shall furnish to the
Owner (in a form suitable to the Owner) an application for the payment then due, together with receipts, waivers of claim and other
evidence showing the Contractor/Vendor’s payments for materials, labor and other expense incurred in the Contractor/Vendor’s Work
hereunder. The Owner will, at all times, be entitled to retain ten percent (10%) of all monies due and owing to the Contractor/Vendor
as a part security for the faithful performance of this Agreement. This ten percent (10%) so withheld will not be paid to the
Contractor/Vendor until the Owner has issued to the Contractor/Vendor a final acceptance of the Project.
8.2 Owner may withhold the whole or any part of any payment due to the Contractor/Vendor to the extent necessary to
protect and indemnify the Owner from loss on account of (a) defective Work not remedied; (b) claims filed or reasonable evidence
indicating probable filing of claims; (c) failure of the Contractor/Vendor to make payments promptly for material or labor; or (d)
Contractor/Vendor’s failure to furnish Owner with all written warranties and operational manuals for the Work.
8.3 Contractor/Vendor hereby authorizes the OWNER (1) to deduct from any amount due or becoming due the
Contractor/Vendor under this Agreement for all amounts owing from the Contractor/Vendor to (a) the Owner for back-charges or
services furnished for the account of the Contractor/Vendor; (b) the Owner for damages sustained whether through negligence of the
Contractor/Vendor or through failure of the Contractor/Vendor to act as may be otherwise detailed herein; (c) materialmen; (d)
subcontractors; (e) laborers; and (f) others for services and materials furnished to the Contractor/Vendor for the Work performed
under this Agreement, and (2) to apply the amount so deducted to the payment of said materials, services, damages or back-charges
applying such monies so available in the order hereinbefore set forth.
8.4 Owner, without invalidating this Agreement, may make changes by altering, adding to or deducting from the Work to be
performed. The value of any such changes will be determined as follows: (a) by the unit prices named in this Agreement, if any; or (b)
by agreement in writing between the Owner and the Contractor/Vendor as to the value of the time and materials for the changes in the
Work. In any event, the Contractor/Vendor will keep and present, in any form as the Owner may direct, a correct account of the net
cost of any extra labor and materials, together with vouchers referring to the same.
8.5 Notwithstanding the payment in full for the Work hereunder, the Contractor/Vendor will be liable to repair or replace any
imperfect workmanship or other faults; and if the Contractor/Vendor fails to repair or replace the imperfect workmanship or other
faults, the Owner may do the Work and recover from the Contractor/Vendor the cost and expense thereof. No payment on account
will be construed or considered as an approval of the Work for which payment is made.
9.Contractor/Vendor Warranty: Contractor/Vendor warrants in addition to all warranties which are imposed or implied by law or
equity that all materials and Work furnished thereunder (a) shall confirm to any specifications and drawings applicable to this
Purchase Order; (b) shall be merchantable and of good quality and workmanship; (c) shall be fit for the purpose intended as well as
the propose for which such goods, materials or Work are generally used; and (d) except for rented equipment, shall be free from
defects for a period of one (1) year, or such longer period as is specified in the Scope of Work or Contract Documents, from the date
such Work is performed or such materials are utilized or installed, and if installed as part of a structure or utilized equipment, for one
(1)year or such longer period as is specified in the Contract Documents, from the date any such goods, materials or Work hereunder is
accepted in writing by Owner. Contractor/Vendor expressly agrees that the statute of limitations with respect to Contractor/Vendor’s
warranties shall begin to run on the date of acceptance by Owner.
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10.Insurance and Bonds: Contractor/Vendor shall at all times maintain business automobile, commercial liability and workers
compensation insurance covering its work and all obligations under this Purchase Order, and shall name the Owner as an additional
insured on its commercial liability insurance policies for Contractor/Vendor operations under this Purchase Order. Liability insurance
limits shall be in an amount sufficient to protect the Owner’s interests as they may appear herein, but in no event less than
$1,000,000.00 per occurrence. Contractor/Vendor shall furnish and pay for surety bonds and with surety or sureties satisfactory to
Owner, guaranteeing the full performance of all of the conditions and terms hereof and guaranteeing that Contractor/Vendor shall
promptly pay for all labor, materials, supplies, tools, equipment and other charges or costs of Contractor/Vendor in connection with
the Work. Such performance and payment bond shall be in an amount determined by Owner.
11.Indemnity: The Parties hereby agree to indemnify, and hold each other, their respective direct and indirect parents and
subsidiaries, project manager, any of their affiliated entities, successors and assigns and any current or future director, officer,
employee, partner, member or agent of any of them (the “Indemnitees”) harmless from any and all claims , demands, liability, loss,
damage, fines, penalties, attorney’s fees and litigation expenses (collectively “Loss”) arising out of injury to, including the death of,
persons and/or damage to property, to the extent caused by the negligent acts or omissions of the party providing such indemnification.
Further:
11.1 Contractor/Vendor acknowledges that any such items or Work furnished hereunder may include in whole or in part with
or without modification or improvements in equipment, machinery or items constructed by Owner, and that should such item or Work
prove defective such charges claimed by Owner shall include consequential damages, penalties, taxes or assessments (including
punitive damages), including counsel fees and the costs of defense, which may be imposed or incurred under any federal, state or local
low, ordinance or regulation upon or with respect to (a) the payment of compensation to any individual employed by
Contractor/Vendor; (b) any discrimination against any individual employed by Contractor/Vendor on the basis of race, color, religion,
sex, national origin or physical or mental handicap; (c) the protection of purchasers and users of consumer products; or (d)
occupational safety and health.
11.2 In any and all claims against Owner or any of its agents or employees, by any employee of Contractor/Vendor, the
indemnification obligation under this paragraph shall not be limited by any limitation on the amount or type of damages,
compensation or benefits payable by or for Contractor/Vendor under workers compensation acts, disability benefits acts or employee
benefit acts, or other applicable law. Contractor/Vendor assumes the entire liability for its own negligence, and as part of this
Agreement waives all defenses available to Contractor/Vendor as an employer which limit the amount of Contractor/Vendor’s liability
to Owner to the amount of Contractor/Vendor’s liability under any workers compensation, disability benefits or employee benefit acts.
12.Patents: Contractor/Vendor warrants that (a) goods furnished thereunder, and the sale and use thereof, shall not infringe any valid
United States patent or trademark; and (b) Contractor/Vendor shall indemnify Owner for its costs to defend any suit instituted against
Owner, its agents or customers, charging infringement of any United States patent or trademark by virtue of the possession, use or sale
of any goods furnished thereunder is enjoined because of patent infringement. Contractor/Vendor within a reasonable amount of time
shall at Contractor/Vendor’s expense procure for Owner its agents or customer, the right to continue using such goods with non-
infringing goods or modify such goods so that they become non-infringing or remove such goods and refund to Owner any sums paid
therefore, including transportation and installation charges.
13.Cancellation: Time of delivery of this Purchase Order is of the essence and Owner may, by written notice of default to
Contractor/Vendor, cancel the whole or any part of this Purchase Order (a) if Contractor/Vendor fails to make delivery of the goods or
perform the services within the time specified herein or any extensions thereof; or (b) if Contractor/Vendor fails to perform or so fails
to make progress as to endanger performance thereunder, and in either circumstance does not cure such failure within a period of two
(2)days after receipt of notice from Owner specifying such failure. Owner, by written notice to Contractor/Vendor, may cancel the
whole or any part of this Purchase Order when it is in the best interest of Owner or when Owner has been notified of modification of
the specifications pertaining thereto. If this Purchase Order is so canceled, the Contractor/Vendor shall be compensated as follows: (a)
for materials delivered and services performed, the reasonable value as part of the Contract Price; (b) for materials not identified to
this Purchase Order and service not performed, no compensation; and (c) for Contractor/Vendor’s lost profits or incidental or
consequential loss, no compensation.
14.Remedies: Contractor/Vendor shall, for the duration of its warranties under paragraph 9 herein, at the discretion of Owner and at
the expense of Contractor/Vendor, replace, repair and insure any and all faulty or imperfect goods, materials or Work furnished or
performed by Contractor/Vendor thereunder. In the event Contractor/Vendor fails to do so, Owner may furnish or perform the same,
and may recover from Contractor/Vendor the cost and expense directly or indirectly resulting there from, including all consequential
damages but not limited to the cost or expense of inspection, testing, removal, replacement, re-installation, destruction of other
materials resulting there from, any increased cost or expense to Owner in its performance under contracts with others, and reasonable
attorneys fees incurred by the Owner in connection with Vendor’s default and Owner’s enforcement of its rights under this Purchase
Order. The foregoing remedies shall be available in addition to all other remedies available to Owner in equity or at law including the
Uniform Commercial Code.
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15.Compliance With Laws: During the performance hereunder, Contractor/Vendor agrees to give all notices and comply with all
Laws and Regulations of the United States and/or the State of Illinois applicable to the performance of the Work, including but not
limited to those Laws and Regulations regarding the payment of prevailing wages, non-discrimination laws, employment of Illinois
workers, labor, wage and collective bargaining. Except where otherwise expressly required by applicable Laws and Regulations,
Owner shall not be responsible for monitoring Contractor/Vendor’s compliance with any Laws or Regulations.
16.Notices: All notices, demands, requests or other communications which may be or are required to be given, served, or sent by
any party to any other party pursuant to this Purchase Order shall be in writing and shall be hand delivered, or sent by courier, or via
facsimile with confirmation to the addresses shown on the Purchase Order.
17.Records, Reports and Information: Contractor/Vendor agrees to furnish Owner with reports and information regarding the
Work performed under this Purchase Order, at such times as Owner may reasonably request, making full disclosure of efforts made by
Contractor/Vendor and the results thereof. Contractor/Vendor agrees to maintain records, documents, and other evidence which will
accurately show the time spent and Work performed under this Purchase Order for a minimum period of five (5) years after
completion of the Work, and such records shall be subject to audit by the Owner upon reasonable advance notice to
Contractor/Vendor on a mutually agreed date and time.
18.Assignment: Contractor/Vendor shall not assign this Purchase Order without written consent of Owner. Owner may unilaterally
assign its rights under this Purchase Order upon reasonable notice to Contractor/Vendor.
19.Waiver: Either party’s failure to insist in any one or more instances, upon the strict performance of any provision hereof or to
exercise any right hereunder shall not be deemed to be a waiver or relinquishment of the future performance of any such provision or
the future exercise of such right, but the obligation of Contractor/Vendor and Owner with respect to such future performance shall
continue in full force and effect.
20.Controlling Law, Severability: The validly of this Purchase Order or any of its provisions and the sufficiency of any
performance thereunder shall be determined under the laws of Illinois. Venue shall be in McHenry County, Illinois. The Owner is
entitled to recover its reasonable attorneys’ fees incurred in enforcing the terms of this Purchase Order. If any provision or
requirement of this Purchase Order is declared or found to be unenforceable that balance of this Purchase Order shall be interpreted
and enforced as if the unenforceable provision or requirement was never a part hereof.
21.Arbitration: Claims, disputes or other matters in question between the parties arising out of or relating to the Work under this
Purchase Order or breach thereof shall be subject to and decided by Arbitration in accordance with the American Arbitration
Association Construction Industry’s Arbitration Rules. Arbitration shall take place at City of McHenry City Hall.
CONTRACTOR/VENDOR:
_____________________________________________________________ ____________________________________
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Department of Public Works
Troy Strange, P.E., Public Works Director
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.cityofmchenry.org
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer-oriented, efficient and fiscally responsible manner.
CONSENT AGENDA SUPPLEMENT
DATE: May 15, 2023
TO: Mayor and City Council
FROM: Troy Strange, P.E., Public Works Director
Steve Wirch, Field Operations Manager
RE: Bulk Rock Salt Purchase
ATT: Bid Tabulation
Acceptance of Proposal to Furnish Materials and Approval of Award (BLR 12330)
______________________________________________________________________________
AGENDA ITEM SUMMARY:
Staff requests City Council to consider awarding a renewal bulk rock salt contract to Morton Salt,
Inc., of Chicago, Illinois obtained through a joint bid process coordinated by the Lake County
Purchasing Department on April 12, 2022. Staff further requests that the City Council consider
the approval of a contract contingency allowance for a twenty percent overage on the contract.
BACKGROUND:
The Public Works Department utilizes road salt for the purpose of maintaining safe operating
conditions for vehicles traveling on City roadways. To secure materials at competitive pricing,
staff has partnered with other local agencies to jointly bid the purchase of materials and secure
volume pricing. In 2022, the City joined several municipal agencies, townships, and county
agencies in Lake and McHenry Counties to solicit bids for road salt. The Lake County Division of
Transportation facilitated the bid specifications and solicitation. A request for 1,500 tons of road
salt was submitted to Lake County by City staff.
ANALYSIS:
On April 05, 2023, renewal pricing was submitted for consideration:
x Morton Salt – Chicago, Illinois: $92.28/Ton
Funding for the purchase of salt for snow and ice control is budgeted in the Fiscal Year 2023/2024
Street Division Operating Budget Materials and Supplies Account (100-33-6110) in an estimated
amount of $145,000.00.
55
The contract includes an allowance to order up to a twenty percent overage on the original
contract quantity. Should the need arise based upon the conditions of the 2023-2024 winter
operations season, staff will require the authorization of the City Council to utilize this provision.
Staff is therefore requesting City Council to approve a contingency allowance for this twenty
percent overage of 300 tons in the amount of $27,684.00.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended that a motion be made to award a material
supply contract for bulk rock salt to Morton Salt, Inc., Chicago, Illinois in the amount of
$138,420.00 (1,500 tons @ $92.28 per ton). It is further recommended that a motion be made
to approve a contingency allowance for a twenty percent overage on the contract in the
amount of $27,684.00.
56
Project: 2023 PATROL I MAINTENANCE - ROCK SALTSection: 23-00000-05-GMCPMS Pin: B-01568Let Date: 4/12/2022City, State, ZipBond/CheckChicago, IL 60606 Bid BondTHE LOW BIDS FOR EACH AGENCY, (80%-120%, 120% - 150% & EARLY DELIVERY) ARE HIGHLIGHTEDUNIT OF GOVERNMENTUNITS QUANTITY2022 Prices Renewal Year Prices% Increase80% - 120%UNIT PRICE79.27$ 83.23$ 5.00%120% - 150%UNIT PRICE89.27$ 93.23$ 4.44%EARLY DELIVERYUNIT PRICE79.27$ 83.23$ 5.00%80% - 120%UNIT PRICE78.65$ 82.58$ 5.00%120% - 150%UNIT PRICE88.65$ 92.58$ 4.43%EARLY DELIVERYUNIT PRICE78.65$ 82.58$ 5.00%Description:FURNISH AND DELIVER ROCK SALT2023 RENEWAL YEAR SALT BIDBidderAddress2Lake CountyForest Preserve DistrictTONS305.0Early Delivery unit price is for delivery between July 15, 2023 and November 1, 2023; 80% - 120% unit price & 120% - 150% unit price are for delivery after November 1, 2023.1Lake CountyDivision of TransportationTONS15000.0Morton Salt, Inc.Morton Salt, Inc.444 w. Lake Street, Suite 300,Lake County Townships57
UNIT OF GOVERNMENTUNITS QUANTITY2022 Prices Renewal Year Prices% Increase80% - 120%UNIT PRICE77.73$ 81.62$ 5.00%120% - 150%UNIT PRICE87.73$ 91.62$ 4.43%EARLY DELIVERYUNIT PRICE77.73$ 81.62$ 5.00%80% - 120%UNIT PRICE79.54$ 83.52$ 5.00%120% - 150%UNIT PRICE89.54$ 93.52$ 4.44%EARLY DELIVERYUNIT PRICE79.54$ 83.52$ 5.00%80% - 120%UNIT PRICE79.64$ 83.62$ 5.00%Ela Township120% - 150%UNIT PRICE89.64$ 93.62$ 4.44%EARLY DELIVERYUNIT PRICE79.64$ 83.62$ 5.00%80% - 120%UNIT PRICE79.61$ 83.59$ 5.00%Fremont Township120% - 150%UNIT PRICE89.61$ 93.59$ 4.44%EARLY DELIVERYUNIT PRICE79.61$ 83.59$ 5.00%80% - 120%UNIT PRICE79.54$ 83.52$ 5.00%Grant Township120% - 150%UNIT PRICE89.54$ 93.52$ 4.44%EARLY DELIVERYUNIT PRICE79.54$ 83.52$ 5.00%80% - 120%UNIT PRICE78.65$ 82.58$ 5.00%Lake Villa Township120% - 150%UNIT PRICE88.65$ 92.58$ 4.43%EARLY DELIVERYUNIT PRICE78.65$ 82.58$ 5.00%80% - 120%UNIT PRICE79.27$ 83.23$ 5.00%120% - 150%UNIT PRICE89.27$ 93.23$ 4.44%EARLY DELIVERYUNIT PRICE79.27$ 83.23$ 5.00%TONS3Antioch TownshipTONS2500.01500.09Libertyville TownshipTONS800.04Avon TownshipTONS900.07TONS1600.0856TONSTONS800.0500.058
UNIT OF GOVERNMENTUNITS QUANTITY2022 Prices Renewal Year Prices% Increase80% - 120%UNIT PRICE84.87$ 89.11$ 5.00%120% - 150%UNIT PRICE94.87$ 99.11$ 4.47%EARLY DELIVERYUNIT PRICE84.87$ 89.11$ 5.00%80% - 120%UNIT PRICE82.58$ 86.71$ 5.00%120% - 150%UNIT PRICE92.58$ 96.71$ 4.46%EARLY DELIVERYUNIT PRICE82.58$ 86.71$ 5.00%80% - 120%UNIT PRICE78.48$ 82.40$ 4.99%120% - 150%UNIT PRICE88.48$ 92.40$ 4.43%EARLY DELIVERYUNIT PRICE78.48$ 82.40$ 4.99%80% - 120%UNIT PRICE80.35$ 84.37$ 5.00%120% - 150%UNIT PRICE90.35$ 94.37$ 4.45%EARLY DELIVERYUNIT PRICE80.35$ 84.37$ 5.00%80% - 120%UNIT PRICE77.73$ 81.62$ 5.00%120% - 150%UNIT PRICE87.73$ 91.62$ 4.43%EARLY DELIVERYUNIT PRICE77.73$ 81.62$ 5.00%10Vernon TownshipTONS350.011Newport TownshipTONS300.012Warren TownshipTONS3000.013Wauconda TownshipTONS550.014Village of AntiochTONS1100.0Lake County Communities59
UNIT OF GOVERNMENTUNITS QUANTITY2022 Prices Renewal Year Prices% Increase80% - 120%UNIT PRICE86.47$ 90.79$ 5.00%120% - 150%UNIT PRICE96.47$ 100.79$ 4.48%EARLY DELIVERYUNIT PRICE86.47$ 90.79$ 5.00%80% - 120%UNIT PRICE77.60$ 81.48$ 5.00%120% - 150%UNIT PRICE87.60$ 91.48$ 4.43%EARLY DELIVERYUNIT PRICE77.60$ 81.48$ 5.00%80% - 120%UNIT PRICE78.87$ 82.81$ 5.00%120% - 150%UNIT PRICE88.87$ 92.81$ 4.43%EARLY DELIVERYUNIT PRICE78.87$ 82.81$ 5.00%80% - 120%UNIT PRICE78.53$ 82.46$ 5.00%120% - 150%UNIT PRICE88.53$ 92.46$ 4.44%EARLY DELIVERYUNIT PRICE78.53$ 82.46$ 5.00%80% - 120%UNIT PRICE79.35$ 83.32$ 5.00%120% - 150%UNIT PRICE89.35$ 93.32$ 4.44%EARLY DELIVERYUNIT PRICE79.35$ 83.32$ 5.00%80% - 120%UNIT PRICE78.48$ 82.40$ 4.99%120% - 150%UNIT PRICE88.48$ 92.40$ 4.43%EARLY DELIVERYUNIT PRICE78.48$ 82.40$ 4.99%80% - 120%UNIT PRICE83.71$ 87.90$ 5.01%120% - 150%UNIT PRICE93.71$ 97.90$ 4.47%EARLY DELIVERYUNIT PRICE83.71$ 87.90$ 5.01%15Village of BarringtonTONS750.016Village of Beach ParkTONS600.017Village of Buffalo GroveTONS1750.019Village of GrayslakeTONS2000.018Village of DeerfieldTONS1500.020Village of GurneeTONS3000.021Village of HainesvilleTONS300.060
UNIT OF GOVERNMENTUNITS QUANTITY2022 Prices Renewal Year Prices% Increase80% - 120%UNIT PRICE78.53$ 82.46$ 5.00%120% - 150%UNIT PRICE88.53$ 92.46$ 4.44%EARLY DELIVERYUNIT PRICE78.53$ 82.46$ 5.00%80% - 120%UNIT PRICE78.53$ 82.46$ 5.00%120% - 150%UNIT PRICE88.53$ 92.46$ 4.44%EARLY DELIVERYUNIT PRICE78.53$ 82.46$ 5.00%80% - 120%UNIT PRICE80.74$ 84.78$ 5.00%120% - 150%UNIT PRICE90.74$ 94.78$ 4.45%EARLY DELIVERYUNIT PRICE80.74$ 84.78$ 5.00%80% - 120%UNIT PRICE79.65$ 83.63$ 5.00%120% - 150%UNIT PRICE89.65$ 93.63$ 4.44%EARLY DELIVERYUNIT PRICE79.65$ 83.63$ 5.00%80% - 120%UNIT PRICE78.87$ 82.81$ 5.00%120% - 150%UNIT PRICE88.87$ 92.81$ 4.43%EARLY DELIVERYUNIT PRICE78.87$ 82.81$ 5.00%80% - 120%UNIT PRICE78.65$ 82.58$ 5.00%120% - 150%UNIT PRICE88.65$ 92.58$ 4.43%EARLY DELIVERYUNIT PRICE78.65$ 82.58$ 5.00%80% - 120%UNIT PRICE79.27$ 83.23$ 5.00%120% - 150%UNIT PRICE89.27$ 93.23$ 4.44%EARLY DELIVERYUNIT PRICE79.27$ 83.23$ 5.00%22City of Highland ParkTONS2000.023City of HighwoodTONS1000.024Village of Island LakeTONS800.025Village of KildeerTONS800.026City of Lake ForestTONS1620.027Village of Lake VillaTONS1100.028Village of LibertyvilleTONS3000.061
UNIT OF GOVERNMENTUNITS QUANTITY2022 Prices Renewal Year Prices% Increase80% - 120%UNIT PRICE78.87$ 82.81$ 5.00%120% - 150%UNIT PRICE88.87$ 92.81$ 4.43%EARLY DELIVERYUNIT PRICE78.87$ 82.81$ 5.00%80% - 120%UNIT PRICE78.65$ 82.58$ 5.00%120% - 150%UNIT PRICE88.65$ 92.58$ 4.43%EARLY DELIVERYUNIT PRICE78.65$ 82.58$ 5.00%80% - 120%UNIT PRICE80.35$ 84.37$ 5.00%120% - 150%UNIT PRICE90.35$ 94.37$ 4.45%EARLY DELIVERYUNIT PRICE80.35$ 84.37$ 5.00%80% - 120%UNIT PRICE78.87$ 82.81$ 5.00%120% - 150%UNIT PRICE88.87$ 92.81$ 4.43%EARLY DELIVERYUNIT PRICE78.87$ 82.81$ 5.00%80% - 120%UNIT PRICE79.61$ 83.59$ 5.00%120% - 150%UNIT PRICE89.61$ 93.59$ 4.44%EARLY DELIVERYUNIT PRICE79.61$ 83.59$ 5.00%80% - 120%UNIT PRICE79.27$ 83.23$ 5.00%120% - 150%UNIT PRICE89.27$ 93.23$ 4.44%EARLY DELIVERYUNIT PRICE79.27$ 83.23$ 5.00%80% - 120%UNIT PRICE79.34$ 83.31$ 5.00%120% - 150%UNIT PRICE89.34$ 93.31$ 4.44%EARLY DELIVERYUNIT PRICE79.34$ 83.31$ 5.00%30Village of LindenhurstTONS650.029Village of LincolnshireTONS500.034City of North ChicagoTONS1500.031Village of Long GroveTONS1400.032Village of MettawaTONS150.035City of Park CityTONS150.033Village of MundeleinTONS1000.062
UNIT OF GOVERNMENTUNITS QUANTITY2022 Prices Renewal Year Prices% Increase80% - 120%UNIT PRICE79.54$ 83.52$ 5.00%120% - 150%UNIT PRICE89.54$ 93.52$ 4.44%EARLY DELIVERYUNIT PRICE79.54$ 83.52$ 5.00%80% - 120%UNIT PRICE79.54$ 83.52$ 5.00%120% - 150%UNIT PRICE89.54$ 93.52$ 4.44%EARLY DELIVERYUNIT PRICE79.54$ 83.52$ 5.00%80% - 120%UNIT PRICE83.71$ 87.90$ 5.01%120% - 150%UNIT PRICE93.71$ 97.90$ 4.47%EARLY DELIVERYUNIT PRICE83.71$ 87.90$ 5.01%80% - 120%UNIT PRICE79.27$ 83.23$ 5.00%120% - 150%UNIT PRICE89.27$ 93.23$ 4.44%EARLY DELIVERYUNIT PRICE79.27$ 83.23$ 5.00%80% - 120%UNIT PRICE77.24$ 81.10$ 5.00%120% - 150%UNIT PRICE87.24$ 91.10$ 4.42%EARLY DELIVERYUNIT PRICE77.24$ 81.10$ 5.00%80% - 120%UNIT PRICE80.35$ 84.37$ 5.00%120% - 150%UNIT PRICE90.35$ 94.37$ 4.45%EARLY DELIVERYUNIT PRICE80.35$ 84.37$ 5.00%80% - 120%UNIT PRICE83.55$ 87.73$ 5.00%120% - 150%UNIT PRICE93.55$ 97.73$ 4.47%EARLY DELIVERYUNIT PRICE83.55$ 87.73$ 5.00%36Village of Round Lake TONS1300.040Village of WadsworthTONS375.0TONS225.039Village of Vernon HillsTONS1400.037Village of Round Lake BeachTONS1200.041Village of WaucondaTONS675.038Village of Round Lake Heights42City of Des PlainesTONS2000.063
UNIT OF GOVERNMENTUNITS QUANTITY2022 Prices Renewal Year Prices% Increase80% - 120%UNIT PRICE79.54$ 83.52$ 5.00%120% - 150%UNIT PRICE89.54$ 93.52$ 4.44%EARLY DELIVERYUNIT PRICE79.54$ 83.52$ 5.00%80% - 120%UNIT PRICE77.87$ 81.76$ 5.00%120% - 150%UNIT PRICE87.87$ 91.76$ 4.43%EARLY DELIVERYUNIT PRICE77.87$ 81.76$ 5.00%80% - 120%UNIT PRICE79.50$ 83.48$ 5.01%120% - 150%UNIT PRICE89.50$ 93.48$ 4.45%EARLY DELIVERYUNIT PRICE79.50$ 83.48$ 5.01%80% - 120%UNIT PRICE79.33$ 83.30$ 5.00%120% - 150%UNIT PRICE89.33$ 93.30$ 4.44%EARLY DELIVERYUNIT PRICE79.33$ 83.30$ 5.00%80% - 120%UNIT PRICE79.54$ 83.52$ 5.00%120% - 150%UNIT PRICE89.54$ 93.52$ 4.44%EARLY DELIVERYUNIT PRICE79.54$ 83.52$ 5.00%80% - 120%UNIT PRICE87.83$ 92.22$ 5.00%120% - 150%UNIT PRICE97.83$ 102.22$ 4.49%EARLY DELIVERYUNIT PRICE87.83$ 92.22$ 5.00%80% - 120%UNIT PRICE86.75$ 91.09$ 5.00%120% - 150%UNIT PRICE96.75$ 101.09$ 4.49%EARLY DELIVERYUNIT PRICE86.75$ 91.09$ 5.00%43Village of GlencoeTONS1000.044Village of GlenviewTONS2000.045Village of KenilworthTONS300.046Village of WilmetteTONS800.047Village of WinnetkaTONS1440.048Algonquin TownshipTONS1500.049McHenry Township Road DistrictTONS2500.064
UNIT OF GOVERNMENTUNITS QUANTITY2022 Prices Renewal Year Prices% Increase80% - 120%UNIT PRICE80.75$ 84.79$ 5.00%120% - 150%UNIT PRICE90.75$ 94.79$ 4.45%EARLY DELIVERYUNIT PRICE80.75$ 84.79$ 5.00%80% - 120%UNIT PRICE80.36$ 84.38$ 5.00%120% - 150%UNIT PRICE90.36$ 94.38$ 4.45%EARLY DELIVERYUNIT PRICE80.36$ 84.38$ 5.00%80% - 120%UNIT PRICE82.72$ 86.86$ 5.00%120% - 150%UNIT PRICE92.72$ 96.86$ 4.47%EARLY DELIVERYUNIT PRICE82.72$ 86.86$ 5.00%80% - 120%UNIT PRICE86.27$ 90.58$ 5.00%120% - 150%UNIT PRICE96.27$ 100.58$ 4.48%EARLY DELIVERYUNIT PRICE86.27$ 90.58$ 5.00%80% - 120%UNIT PRICE86.75$ 91.09$ 5.00%120% - 150%UNIT PRICE96.75$ 101.09$ 4.49%EARLY DELIVERYUNIT PRICE86.75$ 91.09$ 5.00%51Village of Fox River GroveTONS600.050Village of CaryTONS1500.0McHenry County Communities53Village of RichmondTONS200.052City of WoodstockTONS1800.054Village of JohnsburgTONS1250.065
UNIT OF GOVERNMENTUNITS QUANTITY2022 Prices Renewal Year Prices% Increase80% - 120%UNIT PRICE85.63$ 89.91$ 5.00%120% - 150%UNIT PRICE95.63$ 99.91$ 4.48%EARLY DELIVERYUNIT PRICE85.63$ 89.91$ 5.00%80% - 120%UNIT PRICE86.96$ 91.31$ 5.00%120% - 150%UNIT PRICE96.96$ 101.31$ 4.49%EARLY DELIVERYUNIT PRICE86.96$ 91.31$ 5.00%80% - 120%UNIT PRICE84.46$ 88.68$ 5.00%120% - 150%UNIT PRICE94.46$ 98.68$ 4.47%EARLY DELIVERYUNIT PRICE84.46$ 88.68$ 5.00%80% - 120%UNIT PRICE88.35$ 92.77$ 5.00%120% - 150%UNIT PRICE98.35$ 102.77$ 4.49%EARLY DELIVERYUNIT PRICE88.35$ 92.77$ 5.00%80% - 120%UNIT PRICE87.89$ 92.28$ 4.99%120% - 150%UNIT PRICE97.89$ 102.28$ 4.48%EARLY DELIVERYUNIT PRICE87.89$ 92.28$ 4.99%TONS450.055Village of AlgonquinTONS2200.058Village of Wonder LakeTONS500.059City of McHenryTONS1500.056City of Crystal LakeTONS5625.057Village of Spring Grove66
Acceptance of Proposal to Furnish
Materials and Approval of Award
Page 1 of 1 BLR 12330 (Rev. 06/09/21)Printed 05/10/23
In accordance with your proposal submitted on
Date of Submittal
04/05/23 , a copy of which is in our files, you have been awarded the contract for
furnishing the following materials required in the
Construction or Maintenance
maintenance of the above designated project. Materials shall be inspected in
accordance with current Departmental policies.
Local Public Agency
City of McHenry
County
McHenry
Street Name/Road Name
Various
Bidder's Name
City of McHenry
Bidder's Address
333 S. Green Street
City
McHenry
State
IL
Zip Code
60050
Section Number
Item Unit of Measure Quantity Unit Price Amount
Bulk Rock Salt TON 1,500 $92.2800 $138,420.00
Total $138,420.00
Terms
Lake County Salt Material Proposal (Attached)
Shipping Instructions
Delivery Locations:
McHenry PW Facility - 1415 Industrial Drive; McHenry, IL 60050
McHenry WWTP - 3200 Charles J. Miller Road; McHenry, IL 60050
For Municipal Projects
Municipal Official Signature Date
For County And Road District Project
Highway Commissioner Signature Date
County Engineer/Superintendent of Highways
Signature Date
Illinois Department of Transportation
Concurrence in Approval of Award
Regional Engineer Signature Date
67
BLR 12330 (Rev. 06/09/21)Printed 05/10/23
Instructions BLR 12330 - Page 1 of 1
The instructions should not be included when the form is submitted.
This form shall be completed by the Local Public Agency (LPA) after the material proposal or deliver and install proposal letting to notify
the material supplier of the award and how the material will be furnished. This form is not to be used where all bids are accepted from all
bidders. Material Quotations, BLR 12250, is to be used. See the Bureau of Local Roads and Streets Manual (BLRS) Chapter 12 for more
information. For signature requirements, refer to Chapter 2, Section 3.05(b) of the BLRS Manual.
Local Public Agency Insert the name of the LPA soliciting bids for the project.
County Insert the name of the County in which the LPA is located.
Street Name/Road Name Insert the name of the street/road on which the project is located. For projects that include
several streets or routes insert various.
Section Number Insert the section number assigned to this project without dashes. If there are two section
numbers assigned to the project, click on the plus sign. In the additional box labeled Section
(2) add the second section number.
Bidder Insert the name of the successful bidder.
Address Insert the address of the successful bidder.
Date of Submittal Insert the date the proposal was submitted.
Construction or Maintenance Insert the type of project this is for, construction or maintenance.
Item Insert the name of the item.
Unit Insert the unit of measure for the item.
Quantity Insert the quantity of for the item.
Unit Price Insert the awarded unit price for the item.
Amount No entry necessary this is a calculated field, it multiplies the quantity times the unit price.
Button Functionality Use the Add Row (+) and/or Remove Row (-) buttons located at the beginning of each line/
row to either add a row directly below the row that the Add (+) button is clicked on or remove
the actual row that the Remove (-) button is clicked on.
Terms Insert any terms concerning this award (e.g. this could include discounts for paying within a
certain number of days).
Shipping Instructions Insert the shipping instructions indicating a last date when the material is needed for the
minimum or maximum amount of material to be delivered.
Municipal Official For a municipal project, the appropriate municipal LPA official will sign and date here.
Highway Commissioner If this project is for a Road District, the Highway Commissioner will sign and date here.
County Engineer
/Superintendent of Highways For County/Road District projects, the County Engineer/Superintendent of Highways will sign
and date here.
Regional Engineer Upon approval the IDOT Regional Engineer will sign and date here.
A minimum of five (5) signed originals must be submitted to the Regional Engineer's District office.
Local Public Agency Clerk
Local Public Agency Engineer/Consultant
District File
District Bureau of Materials
Bidder/Contractor
68
Department of Public Works
Troy Strange, P.E., Director of Public Works
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.cityofmchenry.org
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer-oriented, efficient and fiscally responsible manner.
CONSENT AGENDA SUPPLEMENT
DATE: May 15, 2023
TO: Mayor and City Council
FROM: Troy Strange, P.E., Director of Public Works
Greg Gruen, P.E., Staff Engineer
RE: Water Tower #4 Repainting, Engineering Services Task Order
ATT: Request for Proposal Documents
Robinson Engineering Ltd. Task Order #5 with Scope and Fee Proposal
______________________________________________________________________________
AGENDA ITEM SUMMARY:
Staff requests that the City Council consider approval of a Task Order with Robinson Engineering,
Ltd. for Professional Engineering Services for the Water Tower #4 Repainting Project.
BACKGROUND:
For several years, the finished paint surface of Water Tower #4 located at Bull Valley Road and
Crystal Lake Road has been in a state of deterioration. This deterioration is a maintenance and
operation concern as well as an aesthetic concern for the City of McHenry. The tower was
originally constructed in 2007 and while these paint surfaces are intended to last at least 20 years ,
the paint finish has been in a state of deterioration for the past several years. The City’s existing
Water Tower #4 was inspected on August 18, 2020, by Dixon Engineering. The inspection report
noted all deficiencies (including repainting) recommended for repair to extend and maximize the
service life of the water tower. Cleaning, performing structural repairs, and repainting are
fundamental maintenance items for all above ground water storage tanks which prolong the
service life of these facilities.
The 10-year Water and Sewer Community Investment Plan includes construction costs for the
repainting of Water Tower #4 in 2024. To ensure that the project will be ready for 2024
construction, engineering design services were included in this year’s capital budget. Staff’s
intention for this capital item was to contract with one of the City’s prequalified engineering firms
for the completion of all engineering services for the project. Staff issued a Request for Proposals
(RFP) for engineering services related to the painting of Water Tower #4 to the City’s pool of
prequalified firms in March of this year.
69
ANALYSIS:
Two (2) firms submitted a proposal, scope of services, and a project schedule that met the
requirements of the RFP. Sealed proposals for Professional Engineering Services were accepted
from the following firms on April 13, 2023:
Phase 1 Phase 2 Phase III Additional Total
Robinson Engineering $3,971.00 $19,496.00 $28,318.00 $13,046.00 $64,831.00
Trotter and Associates $2,102.00 $7,794.00 $32,740.00 $42,636.00 $157,636.00
Proposals were examined for conformance with the conditions of the RFP and evaluated based
upon the criteria identified in the RFP. Both firms submitted base pricing for Phase I, II, & III
Engineering based upon the City’s initial scoping. Based upon the base pricing, Trotter and
Associates was the low proposal. However, due to the realistic possibility of both additional
engineering scopes becoming necessary, staff is recommending the selection of Robinson
Engineering based upon the lowest overall base and additional cost. Additionally, Robinson
Engineering is anticipated to self-perform all services whereas Trotter and Associates will be
subcontracting a significant portion of their work. Therefore, s taff’s recommendation is to
proceed with the approval of a Task Order to Robinson Engineering, Ltd. in the amount of
$64,831.00.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended to approve a Task Order in the amount of
$64,831.00 to Robinson Engineering, Ltd. for Professional Engineering Services for the Water
Tower #4 Repainting Project.
70
City of McHenry
Public Works Department
REQUEST FOR PROPOSAL
Water Tower 4 Phase I, II and III
Engineering Services
Response Due Date: April 13, 2023, 3:00 PM
Submit Sealed Proposals to:
Greg Gruen, P.E., Staff Engineer
City of McHenry, Public Works Department
1415 Industrial Drive
McHenry, IL 60050
71
Request for Proposal
2| C i t y o f M c H e n r y
Notice to Firms
The City of McHenry is requesting proposals for professional engineering services for the Water
Tower 4 Painting Project. The included Preliminary Scope of Services provides anticipated items
which may be required to perform all necessary engineering work associated with this project.
The Water Tower 4 Painting Project is to be constructed in accordance with American Water
Works (AWWA) Standards for Painting and Repairing Steel Tanks, Standpipes, Reservoirs, and
Elevated Tanks for Water Storage. The City intends to begin work immediately upon execution
of the contract with the selected firm. It is the intent of the City to complete all design and
permitting work by November 30, 2023 and bidding work by January 31, 2024 with the intent to
construct starting on May 1, 2024.
Project Description
The City’s existing Water Tower 4 was inspected on August 18, 2020 by Dixon Engineering. The
inspection report is attached as Exhibit A. The City intends on making the recommended repairs
to the water tower and then paint the water tower exterior and interior per the report
recommendations. The Dixon Engineering report shall be the basis of design for the project and
should be used to develop the engineering cost proposal for the project. The project is located at
the southwest intersection of Bull Valley Road and Crystal Lake Avenue.
72
Request for Proposal
3| C i t y o f M c H e n r y
Preliminary Scope of Services
The Preliminary Scope of Services identifies a potential list of services required to successfully
perform all required professional engineering services in order to complete the proposed project.
Each firm will include with their proposal a Final Proposed Scope of Services, which shall include
any notable exclusions.
1. Phase I Scope of Work: Preliminary site investigation of existing conditions including
verification of existing tower conditions contained in the August 18, 2020 report.
a. This work shall include physically climbing and inspecting the water tower.
b. Provide a short memorandum of findings with photographs with any additional
recommendations
c. Identify any differing site conditions from the original August 18, 2020 report.
2. Phase II Scope of Work: Preparation of construction documents including specifications,
details and project manual for bidding purposes.
a. Plan preparation to include pre-final submittal (50% construction documents),
review of pre-final submittal by City Staff, and responses provided for City review
comments.
b. Attend three (3) meetings including a deign kick-off meeting, 50% design
coordination meeting and final construction document meeting.
c. Construction documents and project manual are to be in a book type format with
11”x17” exhibits/details if necessary.
d. Assist City to obtain necessary IEPA permits, if required.
e. Preparation of engineer’s estimate of cost. A preliminary estimate of cost will be
completed with the 50% construction documents. An updated final estimate of
cost will be due prior to bidding.
f. Provide responses to requests for information and assist with issuance of addenda
during the bidding phase. All other bidding services (advertisement, construction
document distribution, bid opening, bid tab preparation) shall be performed by City
Public Works Staff.
3. Phase III Scope of Work: Provide construction observation, management assistance,
coating inspection, and close-out services support including:
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a. Construction observation services including attending a preconstruction meeting,
providing periodic site visits of at least one visit per day (1-hr onsite minimum)
while contractor is performing work. Additional time may be required depending
upon construction activity.
b. Construction management assistance including processing pay requests,
monitoring contractor progress and schedule, shop drawing review, weekly in-
person progress meeting with City staff.
c. Coating inspection services including evaluation of substrate preparation,
monitoring of ambient weather conditions during application, and checking coating
thicknesses. Provide a daily report for each inspection conducted.
d. Project close out services including scheduling and coordinating disinfection
process (lab sampling fees paid by City), processing final pay request and final
review of completed work.
4. Additional Scope Items (if required)
a. The engineering proposal (items 1,2 and 3 above) should be based on the
contractor performing the recommended improvements only. These include
exterior dry overcoat, dry interior partial repaint, cathodic protection system, roof
painters railing, overflow flap gate, pressure vacuum roof vent, access tube air gap
seal, expansion joint, and mud valve.
b. Provide a separate engineering allowance (time & material budget) in the event
that the scope of improvements is expanded to include a full blast to metal and
repainting (in lieu of the overcoat) on the exterior and interior as a result of the
inspection work in Phase I.
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Final Submittal Requirements
1. All proposals must be signed by an authorized official.
2. Proposals shall include a brief project understanding of not more than one page.
3. A Final Proposed Scope of Services “Services” shall be included with each proposal.
4. An itemized schedule of costs “Compensation” shall be included with each proposal. The
schedule of engineering costs shall be clearly summarized into the 4 categories as outlined
above:
Phase I Engineering Cost: $XXXX
Phase II Engineering Cost: $XXXX
Phase III Engineering Cost: $XXXX
Additional Scope Items (if necessary) $XXXX
5. Proposals shall include a proposed “Project Schedule”.
6. Proposals shall also include a proposed project team chart.
7. All proposals shall be submitted to the City of McHenry, no later than April 13, 3:00 PM .
8. Proposals must be submitted in the following formats: One (1) proposal with original
signatures and one electronic PDF copy (USB Flash Drive).
9. Proposals must be submitted in one sealed envelope and must be plainly marked with the title
“Water Tower 4, Phase I, II and III Engineering Services Proposal”.
10. All proposals must be shipped to or dropped off in person at the following address:
City of McHenry
Public Works Department
ATTN: Troy Strange, P.E., Director of Public Works
1415 Industrial Drive
McHenry, Illinois 60050
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Evaluation Criteria
Firms will be evaluated based upon the following criteria:
1. Overall Not to Exceed Cost for Phases I, II and III.
Schedule
3/15/23 RFP Made Available
4/10/23 Deadline for Request for Information (RFI)
4/11/23 All RFI’s Closed, All Addenda Issued
4/13/23 Deadline for Submittal of Proposals
4/20/23 Final Consultant Selection
5/1/23 Contract Approval by City Council & Notice to Proceed
Conditions Agreed To
All conditions included in the original Request for Qualifications shall be considered as part of this
RFP. By means of their prequalification, it is understood that prequalified firms shall adhere to
any and all conditions required by the original Request for Qualifications process and document.
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Professional Service Agreement
Upon selection of a firm, the City and selected Firm shall enter into a Task Order for Professional
Engineering Services in accordance with the Master Contract. The selected firm’s Final Proposed
Scope of Services “Services”, proposed “Project Schedule”, and itemized schedule of costs
“Compensation” shall be inserted into the Task Order and shall become a part of the contract.
Questions and Addenda
All inquiries regarding this RFP shall be submitted via e-mail to Greg Gruen, P.E., Engineer, at
ggruen@cityofmchenry.org no later than April 10, 2023. The City of McHenry reserves the right
to not respond to any or all inquiries. Responses will be provided in a written addendum with both
inquiries and responses, without stating the source of the inquiry via e-mail no later than April 11,
2023.
Attachments
The report titled “Maintenance Inspection 1,000,000 Gallon Spheroid (Tower 4)” by Dixon
Engineering, Inc dated August 18, 2020 is attached to the RFP for your use in developing the
proposal.
Two photos are attached below to show the existing Tower #4 and the proposed color and logo.
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8| C i t y o f M c H e n r y
EXISTING TOWER #4
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PROPOSED COLOR AND LOGO
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Certification
I hereby certify that the information contained in this Proposal, including all attachments thereto,
is true and accurate to the best of my knowledge.
Name: ________________________________________
Signature: ________________________________________
Title: ________________________________________
Firm: ________________________________________
Date: ________________________________________
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Task Order # 5 Page 1
ATTACHMENT A
TASK ORDER
In accordance with Section 1.2 of the Master Contract dated May 1, 2022, between the City of
McHenry (the “City”) and Robinson Engineering, LTD. (the “Consultant”), the Parties agree to
the following Task Number 5:
1. Contracted Services:
Phase I, II, and III Professional Engineering Design Services for Water Tower #4 repair,
rehabilitation, and repainting.
2. Project Schedule (attach schedule if appropriate):
Project schedule included in Robinson Engineering Ltd. Proposal is attached.
3. Project Completion Date:
All Contracted Services must be completed on or before: November 30, 2023.
4. Project Specific Pricing (if applicable):
Phase I $3,971.00
Phase II $19,496.00
Phase III $28,318.00
Additional Scope Items (if necessary) $13,046.00
$64,831.00
5. Additional Changes to the Master Contract (if applicable):
_______________________________________________________________________
_______________________________________________________________________
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED
[signature page follows]
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Task Order # 5 Page 2
CITY OF MCHENRY ROBINSON ENGINEERING, LTD.
Signature Signature
Director of Public Works
And Engineering
Printed Name
, 20 , 20
Date Date
If greater than $[10,000], the City Administrator’s signature is required.
Signature
City Administrator
, 20
Date
If compensation is greater than $[20,000], then the City Council must approve the Services
Change Order in advance and the City Administrator or Mayor’s signature is required.
Signature
, 20
Date
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Department of Public Works
Troy Strange, P.E., Director of Public Works
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.cityofmchenry.org
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer -oriented, efficient and fiscally responsible manner.
CONSENT AGENDA SUPPLEMENT
DATE: May 15, 2023
TO: Mayor and City Council
FROM: Troy Strange, P.E., Director of Public Works
RE: Public Works Snowplow Purchase
ATT: Bonnell Industries Proposal
Sourcewell Contract Documents
______________________________________________________________________________
AGENDA ITEM SUMMARY:
Staff requests that the City Council consider authorizing staff to approve a sales order with
Bonnell Industries of Dixon, Illinois, for the purchase of a Volvo VHD 42F300 single axle dump
truck with snowplow and wing setup.
BACKGROUND:
In February of 2022, the City Council authorized staff to enter an agreement to purchase a wing
plow truck from JX Peterbuilt of Rockford, Illinois. JX Peterbuilt’s original projection for receipt of
the truck was Spring of this year (2023). Staff has been monitoring the lead time for the past
year and met with representatives from JX Peterbuilt in April 2023 who confirmed that this truck
is now anticipated for 2025 delivery due to an inability to secure the chassis.
Because of the delay in the JX Peterbuilt purchase, staff contacted other plow manufacturers to
secure a plow chassis on a sooner schedule. Staff was made aware of an opportunity to secure
a Volvo VHD 42F300 chassis through Bonnell Industries which will be available for delivery in
2024 (likely FY24/25 delivery). The purchase of a wing plow truck is included in this year’s Capital
Maintenance and Replacement program in the amount of $275,000 as a carry -over amount
originally funded in FY22/23. The original Community Investment Plan schedule also included
the replacement of full-size plow trucks in 2022, 2024, and 2026. By committing to this purchase
and remaining under contract with JX Peterbuilt for the previous plow order, two of the three
projected plow replacements will be secured over this time frame .
This purchase is being made through the Sourcewell cooperative purchasing program which the
City of McHenry is a member of. Sourcewell is a pu rchasing cooperative organization which bids
competitively solicited contracts on behalf of all members to provide competitive pricing which
satisfies governmental bidding requirements.
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ANALYSIS:
Sourcewell pricing for a single axle dump truck with snowplow, wing, and all necessary snow and
ice control equipment was provided by Bonnell Industries in the amount of $304,714.88.
This pricing is more than the original projected amounts included in the Community Investment
Plan. However, the Investment Plan will need to be routinely updated to current year dollars and
the current pricing is representative of the current purchasing climate. The Sourcewell pricing
secured is through a joint purchasing cooperative which the City of McHenry is a member of and
therefore, competitive bidding requirements are being met. Pricing is a standard 5% reduction
from MSRP pricing.
Due to long equipment lead times, the purchase is anticipated to be completed in Fiscal Year
2024-2025. The purchase is a maintenance and replacement item which is currently identified
in the Community Investment Plan.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended that the City Council authorize staff to
approve a sales order with Bonnell Industries of Dixon, Illinois for the purchase of a Volvo VHJD
42F300 single axle dump truck with snowplow and wing setup in the amount of $304,714.88.
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Bonnell 062222-BNL
Pricing for contract # 062222-BNL is provided at 5% off MSRP to Sourcewell participating
agencies.
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Solicitation Number: 062222
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and Bonnell Industries, Inc., 1385 Franklin Grove Road, Dixon, IL 61021
(Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to government entities. Participation is open to eligible
federal, state/province, and municipal governmental entities, higher education, K-12 education,
nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Snow and Ice Handling Equipment, Supplies, and
Accessories from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts
(Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires August 15, 2026, unless it is
cancelled sooner pursuant to Article 22. This Contract may be extended one additional year
upon the request of Sourcewell and written agreement by Supplier.
C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all
payment obligations incurred prior to expiration or termination will survive, as will the
following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All
other rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
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Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated
in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance,
Equipment or Products must be delivered as operational to the Participating Entity’s site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free
from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will
perform in accordance with the ordinary use for which they are intended. Supplier’s dealers
and distributors must agree to assist the Participating Entity in reaching a resolution in any
dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends
beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout
the Contract term, Supplier must provide to Sourcewell a current means to validate or
authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment,
Products, and Services offered under this Contract, which will be incorporated into this
Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most
current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price
stated in Supplier’s Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a
Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered
Equipment, Products, and Services that are operational for their intended purpose, and
includes all costs to the Participating Entity’s requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated
with any purchase option of the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Supplier must permit the Equipment and Products to be
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returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
time after delivery where circumstances or conditions prevent effective inspection of the
Equipment and Products at the time of delivery. In the event of the delivery of nonconforming
Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and
the Supplier will replace nonconforming Equipment and Products with conforming Equipment
and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally
delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax-
exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax-
exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Supplier Development Administrator. This
approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change;
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x Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition, deletion, price change); and
x Include a complete restatement of pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion. The new pricing
restatement must include all Equipment, Products, and Services offered, even for those
items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Request Form will become an amendment
to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity’s
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
Member of Sourcewell during such time of access. Supplier understands that a Participating
Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating
Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use
eligibility requirements and documentation and will encourage potential participating entities
to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government-
owned facilities, including schools. Supplier’s employees and agents must conduct themselves
in a professional manner while on the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under
this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and
Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized
subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it
may use its own forms, but the purchase order should clearly note the applicable Sourcewell
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contract number. All Participating Entity orders under this Contract must be issued prior to
expiration or cancellation of this Contract; however, Supplier performance, Participating Entity
payment obligations, and any applicable warranty periods or other Supplier or Participating
Entity obligations may extend beyond the term of this Contract.
Supplier’s acceptable forms of payment are included in its attached Proposal. Participating
Entities will be solely responsible for payment and Sourcewell will have no liability for any
unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and
conditions to a purchase order, or other required transaction documentation, may be
negotiated between a Participating Entity and Supplier, such as job or industry-specific
requirements, legal requirements (e.g., affirmative action or immigration status requirements),
or specific local policy requirements. Some Participating Entities may require the use of a
Participating Addendum, the terms of which will be negotiated directly between the
Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as
applicable. Any negotiated additional terms and conditions must never be less favorable to the
Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires
service or specialized performance requirements not addressed in this Contract (such as e-
commerce specifications, specialized delivery requirements, or other specifications and
requirements), the Participating Entity and the Supplier may enter into a separate, standalone
agreement, apart from this Contract. Sourcewell, including its agents and employees, will not
be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or
in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity’s requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Participating Entity’s order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
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x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and
x Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, sales data reports, performance issues, supply
issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a
contract sales activity report (Report) to the Sourcewell Supplier Development Administrator
assigned to this Contract. Reports are due no later than 45 days after the end of each calendar
quarter. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were
made).
The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department);
x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number;
x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Participating Entities. The Administrative Fee must be included in, and not
added to, the pricing. Supplier may not charge Participating Entities more than the contracted
price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated
in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
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by Participating Entities under this Contract during each calendar quarter. Payments should
note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be
mailed to the address above “Attn: Accounts Receivable” or remitted electronically to
Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments
must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract’s expiration date, the administrative fee payment will be due no more than 30 days
from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If
Supplier’s Authorized Representative changes at any time during this Contract, Supplier must
promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant to this Contract are subject to
examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the
end of this Contract. This clause extends to Participating Entities as it relates to business
conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under
this Contract without the prior written consent of the other party and a fully executed
assignment agreement. Such consent will not be unreasonably withheld. Any prohibited
assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will
not be deemed a waiver of such right in the event of the continuation or repetition of the
circumstances giving rise to such right. Any such waiver must be in writing and signed by the
parties.
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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the
parties. No other understanding regarding this Contract, whether written or oral, may be used
to bind either party. For any conflict between the attached Proposal and the terms set out in
Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses. This Contract does not create a partnership, joint venture, or any other
relationship such as master-servant, or principal-agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities,
including their agents and employees, harmless from any claims or causes of action, including
attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or
omission in the performance of this Contract by the Supplier or its agents or employees; this
indemnification includes injury or death to person(s) or property alleged to have been caused
by some defect in the Equipment, Products, or Services under this Contract to the extent the
Equipment, Product, or Service has been used according to its specifications. Sourcewell’s
responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota
Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, maintained, or
disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and
license to use the trademark(s) provided to Supplier by Sourcewell in advertising and
promotional materials for the purpose of marketing Sourcewell’s relationship with
Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and
license to use Supplier’s trademarks in advertising and promotional materials for the
purpose of marketing Supplier’s relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right
of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,
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resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in
advertising and promotional materials for the purpose of marketing the Parties’ relationship
to Participating Entities. Any sublicense granted will be subject to the terms and conditions
of this Article. Each party will be responsible for any breach of this Article by any of their
respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided
and must comply with removal requests as to specific uses of its trademarks or
logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the
other party’s trademarks only in good faith and in a dignified manner consistent with
such party’s use of the trademarks. Upon written notice to the breaching party, the
breaching party has 30 days of the date of the written notice to cure the breach or
the license will be terminated.
4. Termination. Upon the termination of this Contract for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites,
and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed
catalog of suppliers which may be used until the next printing). Supplier must return all
marketing and promotional materials, including signage, provided by Sourcewell, or dispose
of it according to Sourcewell’s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Supplier individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be
approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development
Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment,
Products, or Services.
14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue
for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate
state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
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15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party’s reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal,
unenforceable, or void then both parties will be relieved from all obligations arising from that
provision. If the remainder of this Contract is capable of being performed, it will not be affected
by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Supplier will jointly develop a short briefing document that describes
the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher
level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
Supplier must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Supplier fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
work, the Supplier will bear any additional costs incurred by Sourcewell and/or its
Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
The party claiming default must provide written notice of the default, with 30 calendar days to
cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non-defaulting
party may:
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x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the
Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect
at all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better,
with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its
operations, with coverage on an occurrence basis, and must be subject to terms no less
broad than the Insurance Services Office (“ISO”) Commercial General Liability Form
CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include
liability arising from premises, operations, bodily injury and property damage,
independent contractors, products-completed operations including construction defect,
contractual liability, blanket contractual liability, and personal injury and advertising
injury. All required limits, terms and conditions of coverage must be maintained during
the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract,
Supplier will maintain insurance covering all owned, hired, and non-owned automobiles
in limits of liability not less than indicated below. The coverage must be subject to terms
no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer),
or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
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4. Umbrella Insurance. During the term of this Contract, Supplier will maintain
umbrella coverage over Employer’s Liability, Commercial General Liability, and
Commercial Automobile.
Minimum Limits:
$2,000,000
5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional
Liability. During the term of this Contract, Supplier will maintain coverage for all claims
the Supplier may become legally obligated to pay resulting from any actual or alleged
negligent act, error, or omission related to Supplier’s professional services required
under this Contract.
Minimum Limits:
$2,000,000 per claim or event
$2,000,000 – annual aggregate
6. Network Security and Privacy Liability Insurance. During the term of this Contract,
Supplier will maintain coverage for network security and privacy liability. The coverage
may be endorsed on another form of liability coverage or written on a standalone
policy. The insurance must cover claims which may arise from failure of Supplier’s
security resulting in, but not limited to, computer attacks, unauthorized access,
disclosure of not public data – including but not limited to, confidential or private
information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must
furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must
be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide
certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in
this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Supplier’s commercial
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general liability insurance policy with respect to liability arising out of activities, “operations,” or
“work” performed by or on behalf of Supplier, and products and completed operations of
Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is
primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
insurance applicable to the Supplier or its subcontractors. The waiver must apply to all
deductibles and/or self-insured retentions applicable to the required or any other insurance
maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must
require similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal,
state/provincial, and local licenses, bonds, and permits required for the operation of the
business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in
writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota; the United States federal government or the Canadian
government, as applicable; or any Participating Entity. Supplier certifies and warrants that
neither it nor its principals have been convicted of a criminal offense related to the subject
matter of this Contract. Supplier further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.
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21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or
services from this Contract may be subject to additional requirements including the
procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional
requirements based on specific funding source terms or conditions. Within this Article, all
references to “federal” should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier’s Equipment,
Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending
Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing
regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
“Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction”). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
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all suspected or reported violations to the federal awarding agency. Supplier must be in
compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Supplier certifies that during the term of
an award for all contracts by Sourcewell resulting from this procurement process, Supplier must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award
meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that “funding agreement,” the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements,” and any implementing regulations issued by the awarding agency. Supplier
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements
as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
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§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file
any required certifications. Suppliers must not have used federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Suppliers must file all certifications and
disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31
U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under
this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The
right also includes timely and reasonable access to Supplier’s personnel for the purpose of
interview and discussion relating to such documents.
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L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or
reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to
this Contract or any purchase by an Participating Entity and is not subject to any obligations or
liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter
resulting from the Contract or any purchase by an authorized user.
O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The
Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and
Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a
Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any
federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit
disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services,
Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to
the anticipated work under this Contract raises an actual or potential conflict of interest (as
described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in
writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and
Participating Entity are able to assess the actual or potential conflict; and provide any additional
information as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources
and support to individuals and organizations associated with terrorism.
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S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR
EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it
will comply with applicable requirements of 2 C.F.R. § 200.216.
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies
that during the term of this Contract will comply with applicable requirements of 2 C.F.R. §
200.322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60
days’ written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Supplier’s
Proposal. Cancellation of this Contract does not relieve either party of financial, product, or
service obligations incurred or accrued prior to cancellation.
Sourcewell Bonnell Industries, Inc.
By: __________________________ By: __________________________
Jeremy Schwartz Tessa Smice
Title: Chief Procurement Officer Title: Inside National Sales and Contract
Representative
Date: ________________________
Date: ________________________
Approved:
By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
168
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Bid Number: RFP 062222 Vendor Name: Bonnell Industries Inc
196
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Bid Number: RFP 062222 Vendor Name: Bonnell Industries Inc
197
Sourcewell Contract #031622-MUI | Amendment #1
Page 1 of 1
AMENDMENT #1
TO
CONTRACT ##062222-BNL
THIS AMENDMENT is effective upon the date of the last signature below by and between
Sourcewell and Bonnell Industries, Inc. (Supplier).
Sourcewell awarded a contract to Supplier to provide Snow and Ice Handling Equipment,
Supplies, and Accessories, to Sourcewell and its Participating Entities, effective August 11, 2022,
through August 15, 2026 (Contract).
The parties wish to amend the Contract.
Now therefore, Section 18. Insurance–Subsection A. Requirements– Item 6. Network Security
and Privacy Liability Insurance, of the Contract, is modified to reduce the minimum limit
requirements to $1,000,000 per occurrence and annual aggregate.
Except as amended by this Amendment, the Contract remains in full force and effect.
Sourcewell Bonnell Industries, Inc.
By: By:
Jeremy Schwartz, Director of Operations/CPO Tessa Smice
Date: Title:
Approved: Date:
By:
Chad Coauette, Executive Director/CEO
Date:
198
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
CONSENT AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Ross Polerecky, Community Development Director
FOR: May 15th 2023 Regular City Council Meeting
RE: Extension of an Exclusive Listing Agreement for 914 Front Street with Jack
Minero of Berkshire Hathaway Starck Realty
ATT: Listing agreement
AGENDA ITEM SUMMARY:
Staff is looking for authorization to extend an Exclusive Listing Agreement with real estate agent
Jack Minero of Berkshire Hathaway for the listing of the former Just For Fun Roller Rink property
located at 914 Front Street McHenry, IL.
BACKGROUND:
The City of McHenry acquired the former Just For Fun Roller Rink Located at 914 Front street
through a judicial deed in early 2022. City staff and hired contractors (with the approval of city
council) demolished the property immediately and went through the process of obtaining an NFR
letter through the IEPA. Jack Minero from Berkshire Hathaway was approved to be the listing
agent for this property in May of 2022, staff is asking for authorization to approve an extension
until May of 2024 with Jack Minero of Berkshire Hathaway.
Over the last year there have been a few interested parties in the property mostly for residential
use. The property is currently zoned C-5 highway commercial; the city council has expressed their
desire for this property to retain that zoning but would entertain a mixed use (commercial first
floor residential second floor). The state of Illinois is currently mov ing forward with right of way
acquisition for the Route 31 expansion project, it is expected that the state will be soon
approaching the City of McHenry with a proposal to purchase right of way in front of 914 Front.
Currently the property is being marketed at $995,000, once the right of way acquisition is
complete the listing price will need to be adjusted. Currently the only cost to the city on this
property is the cost of mowing.
199
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
RECOMMENDATION:
If the City Council concurs it is recommended that council authorize the mayor to enter into an
extension of an exclusive listing agreement with Jack Minero of Berkshire Hathaway for the
listing of 914 Front Street McHenry, IL for a period through May 16th, 2024.
200
LISTING EXTENSION AGREEMENT
TO
EXCLUSIVE RIGHT TO SELL CONTRACT
914 Front Street
Real Estate Address: ____________________________________________________
City: __ McHenry ___________ State: _ Ill_ Zip Code: _ 60050__ __
The Exclusive Right to sell/Lease Contract dated May 16, 2022 by and between
BERKSHIRE HATHAWAY STARCK REALTORS and
CITY OF McHENRY is hereby extended by mutual agreement through May 31, 2024
11:59 p.m. ,
All other terms and conditions of the original agreement remain in full force and effect.
Berkshire Hathaway Starck Realtors City of McHenry
By: ___________________________ By:: __________________________
Jack Minero Broker Agent Wayne Jett—-Mayor
Date: _________________ Date: _______________
By:_____________________________
Karen Conley Managing Broker
Date: ________________________
201
Monte Johnson
Deputy City Clerk
333 S Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
mjohnson@cityofmchenry.org
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and
services in a customer-oriented, efficient, and fiscally responsible manner.
CONSENT AGENDA ITEM
DATE: May 15, 2023
TO: Mayor and City Council
FROM: Monte Johnson
RE: Ordinance for changes to Fines and Penalties
ATT: Ordinance
AGENDA ITEM SUMMARY:
Occasionally we find wording in our Code of Ordinances that needs to be edited for clarification. The
attached ordinance clears up the wording for three different sections of the Code which deal with fines
and fees. There are no changes to the actual fines or fees being imposed, only wording to make the
Code easier to understand and enforce.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended a motion be made to pass an Ordinance
Amending Various Sections of the Code relating to Fines and Pe nalties of the McHenry City
Code
202
ORDINANCE NO. 23-
Amending Various Sections of the Code relating to Fines and Penalties of the
McHenry City Code
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule
municipality as contemplated under Article VII, Section 6, of the Constitution of the State of
Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule
powers and functions as granted in the Constitution of the State of Illinois.
NOW, THEREFORE BE IT ORDAINED by the City Council of the City of
McHenry, McHenry County, Illinois, as follows:
SECTION 1: The McHenry Municipal Code is hereby amended as follows :
Title 4-13-3: Registration Required; Exemption; Application, shall be amended as
follows:
4-13-3: Permit Required; Exemption; Application
A. Except as otherwise provided in this section, it shall be unlawful for any person
desiring to engage in solicitation within the City without having appl ied with the
City and obtained permit from the City as provided herein.
B. Persons under the age of ninetee n (19) years engaged in charitable solicitation
within the City shall not be required to register with the City. However, any such
person shall comply with all other applicable provisions of this section.
C. Application for a registration shall be made to th e City upon a form prescribed
by the City and payment of an application fee of $250. The person shall truthfully
state in full all of the required information in the application.
SECTION 2: Section 11-8A-5: Temporary Refuse Containers and Storage Units , shall
be amended by adding Section K. as follows :
11-8A-5: Temporary Refuse Containers and Storage Units:
K. Enforcement and Penalties: Any person, corporation, firm, or partnership
found guilty of violating any provision of Title 11, Chapter 8, Article A , Section 11-8A-5, shall
be fined according to the Fines and Penalties found in Title 15, Chapter 1: Fines and Penalties,
and be responsible for the City's cost of prosecution, including reasonable attorney fees. Each
day that a violation contin ues shall be considered a separate offense.
SECTION 3: Title 15 -1-1: Fines and Penalties Table, shall be amended as follows :
4-13-3 Registration Required shall be edited to read:
4-13-3 Solicitation without Permit
203
11-8A-5 shall be added as follows: Col A Col B
11-8-A -5 Temporary Refuse Containers and Storage Units $100 $75
5-1-4A Refuse disposal in streams shall be edited to read:
5-1-4 Disposal of Refuse
SECTION 4: If any section, paragraph, subdivision, clause, sentence or pro vision of
this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such
judgment shall not effect, impair, invalidate or nullify the remainder thereof, which remainder
shall remain and continue in full force and effect.
SECTION 5: All ordinances, or parts thereof, in conflict herewith are hereby repealed to
the extent of such conflict.
SECTION 6: This ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, Illinois.
SECTION 7: This ordinance shall be in full force and effect from and after its passage,
approval and publication, as provided by law.
Passed this 15th day of May, 2023.
Ayes Nays Absent Abstain
Alderwoman Bassi _____ _____ _____ _____
Alderman Glab _____ _____ _____ _____
Alderman Koch _____ _____ _____ _____
Alderman McClatchey _____ _____ _____ _____
Alderwoman Miller _____ _____ _____ _____
Alderman Santi _____ _____ _____ _____
Alderman Strach _____ _____ _____ _____
______________________ ________________________
Wayne Jett, Mayor Monte Johnson, Deputy City Clerk
204
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
CONSENT AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Ross Polerecky, Community Development Director
FOR: May 15th, 2023 Regular City Council Meeting
RE: Intergovernmental Agreement for building inspection services.
ATT: Agreement to perform building inspection services to the Village of Prairie Grove
Agenda Item Summary:
Staff is looking for an approval of an intergovernmental agreement with the Village of Prairie
Grove for plan review and building inspection services.
Background:
Staff started performing plan review and building inspection services for the Village of Prairie
Grove in January of 2014. The City of McHenry billed Prairie grove for hourly services which
equated to roughly 10-20K a year. This new agreement will also bill hourly but has a minimum
payment of 35k a year with the balance of services paid in the fourth quarter of the year. This
agreement will be analyzed and renewed on an annual basis.
Recommendation:
If the City Council concurs it is recommended that council approves the attached
Intergovernmental Agreement with the Village of Prairie Grove for plan review and building
inspection services.
205
Intergovernmental Agreement for Code Inspections and Plan Review Services
between the City of McHenry and the Village of Prairie Grove
THIS AGREEMENT is entered into by and between the Village of Prairie Grove (“Prairie
Grove”) and City of McHenry (“McHenry”), both in McHenry County, State of Illinois.
Whereas, Prairie Grove and McHenry desire to execute this Intergovernmental Agreement
for McHenry to provide Building Code Inspection services to Prairie Grove beginning on May 1,
2023 and ending on April 30, 2024 and believe it to be beneficial for the residents of Prairie Grove
and McHenry.
NOW, THEREFORE, in consideration of the mutual promises contained herein and other
good and valuable consideration, the sufficiency and adequacy of which is hereby acknowledged as
being received, Prairie Grove, agree as follows:
1. McHenry agrees to provide agreed upon building code inspection and plan review
services to Prairie Grove beginning on May 1, 2023 and ending on April 30, 2024.
2. Prairie Grove agrees to pay McHenry a minimum total of $35,000 for this service.
McHenry shall invoice Prairie Grove monthly for its costs of providing the services hereunder and
Prairie Grove shall pay the invoice received within 30 days of receipt. If the total annual cost
incurred by McHenry is less than $35,000, its last monthly invoice shall reflect the difference
between costs incurred by McHenry and $35,000. If McHenry’s costs exceed $35,000 before April
30, 2024, Prairie Grove shall pay those costs as invoiced by McHenry.
3. Both parties shall maintain in place existing insurance policy coverages. Evidence of
compliance with this requirement shall be provided upon the request of either party.
4. This Agreement may be earlier terminated by either party by giving at least 45 days’
written notice in advance to the non-terminating party and payment by the Vi llage shall be pro-rated
through the date of termination.
Village of Prairie Grove
______
David F. Underwood, Village President Date
City of McHenry
Wayne, Jett, Mayor Date
206
207
208
209
210
211
212
213
City of McHenry Council
Meeting Minutes
5.2.23
1
MINUTES
REGULAR CITY COUNCIL MEETING
Monday, May 1, 2023, 7:00 p.m.
City Council Chamber, 333 S Green St, McHenry, IL 60050
Roll Call: Mayor Jett called the roll call.
Members present Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman
Bassi, Alderman Strach, Alderman Koch, Alderwoman Miller, and Mayor Jett. Others present
Attorney McArdle, Administrator Morefield, Director of Public Works Strange, Director of
Community Development Polerecky, Finance Director Lynch, Director of Parks and Recreation
Hobson, Director of Economic Development Martin, Chief of Police Birk , City Planner Sheriff-
absent, Deputy Clerk Johnson, and City Clerk Ramel.
Pledge of Allegiance: Mayor Jett led the pledge.
Oaths of Office: will be administered to the following candidates elected in the Apri l 4, 2023
Election: Alderman Ward 2 Andy Glab; Alderwoman Ward 4 Ch ris Bassi; Alderman Ward 6
Mike Koch; Alderwoman Ward 7 Sue Miller.
*Clerks Note: Oaths read by Deputy Clerk Johnson
Public Comments: Terry Capel- special use permit for an event he is planning for flag day on
June 14th at Veterans Park, wants to speak regarding an alcohol permit.
3. Consent Agenda. Motion to Approve the following Consent Agenda Items as presented:
A. Proclamation identifying May 21-27, 2023 as National Safe Boating Week in the City of
McHenry. (Deputy City Clerk Johnson)
B. Ordinance amending Title 4, Chapter 6: Video Gaming Terminals, Section 4-6-6: Fees
for Video Gaming Terminals. (Deputy City Clerk Johnson)
C. Ordinance amending Title 15: Fines and Penalties of the McHenry City Code and
Amending Various Sections of the Code relating to Fines and Penalties of the McHenry
City Code (Deputy City Clerk Johnson)
D. Award of bid for the 2023 Hydrant Painting Program contract to GO Painters, Inc. of
Maywood, Illinois in the amount of $33,150.00. (Public Works Director Strange)
E. Award of bid for the 2023 Thermoplastic Pavement Marking contract to Maintenance
Coating Company in the amount of $72,231.35. (Public Works Director Strange)
214
City of McHenry Council
Meeting Minutes
5.2.23
2
F. Award of bid for the City Hall Parking Lot Rehabilitation Project contract to Maneval
Construction Company in the amount of $406,365.65 and a construction contingency in
the amount of $40,636.57. (Public Works Director Strange)
G. Task Order for Phase III Engineering Services for the City Hall Parking Lot Rehabilitation
Project to HR Green, Inc. in the amount of $20,488.00. (Public Works Director Strange)
H. Task Order for a Phosphorus Feasibility Study to HR Green, Inc. in the amount of
$49,630,00. (Public Works Director Strange)
I. Waiver of competitive bidding and acceptance and execution of proposal for the
replacement of the electrical panel and pump controls at the Millstream Sanitary Lift
Station from Associated Electrical Contractors, LLC in the amount of $91,918.00. (Public
Works Director Strange)
J. Waiver of competitive bidding and acceptance and execution of proposal to furnish and
install two new stainless steel Weir gates on the 1.0 MGD Oxidation Ditch at the
Wastewater Treatment Plant to Sabel Mechanical, LLC. in the amount of $41,900.00.
(Public Works Director Strange)
K. Preliminary Engineering Services Agreement for Federal Participation for the Oakwood
Drive Bridge Replacement project with Baxter & Woodman, Inc. in the amount of
$167,881.00; the Local Agency Agreement for Federal Participation; authorize the
Mayor to approve any future revisions as requested by IDOT; and, authorization to
proceed at risk for engineering funding through Section 1440 Authority. (Public Works
Director Strange)
L. Supplemental Resolution for Improvement (BLR09110) authorizing the use of State
Motor Fuel Tax Funds in the amount of $321,002.80 for construction costs related to the
Pearl Street and Lincoln Road Project. (Public Works Director Strange)
M. Intergovernmental Agreement with the Illinois State Water Survey for use of McHenry
Well #13 as a monitoring well for the State of Illinois. (Public Works Director Strange)
N. Intergovernmental Agreement between McHenry, McHenry County, Algonquin, Lake in
the Hills, and Cary for the establishment of a new multi-jurisdictional law enforcement
training facility. (Police Chief Birk)
O. Parks & Recreation Facilities & Special Use Permit Requests;
P. April 17, 2023, City Council Meeting Minutes;
Q. Issuance of Checks in the amount of $$631,906.05.
215
City of McHenry Council
Meeting Minutes
5.2.23
3
Alderman Santi spoke on item N commenting on looking forward to the officers in that
facility. Alderman Koch had some questions on items: I & J wanted to know about the
waiving on the bidding, as Director Strange did explain those items to th e newly
elected Alderman.
A motion was made by Alderman Strach and seconded by Alderwoman Miller t o approve
Consent Agenda Item as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab,
Alderman McClatchey, Alderwoman Bassi, Alderman Strach, Alderman Koch, Alderwoman
Miller. 0-nays, 0-abstained. Motion carried.
Individual Action Item Agenda:
A. Motion to approve an Ordinance authorizing the purchase of vacant land at 3931 W.
Main St. for use to improve storm sewer drainage and rehabilitation for public access in
the amount of $40,000 and authorize the Mayor, Clerk, and City Attorney to sign all
necessary documents to close this transaction . (Public Works Director Strange)
A motion was made by Alderman Santi and seconded by Alderman McClatchey t o
approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi,
Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Strach, Alderman Koch,
Alderwoman Miller. 0-nays, 0-abstained. Motion carried.
No public comment.
B. Motion to approve a Façade Grant Application for the property located at 2902 W. Illinois
Route 120 in the amount of $15,526.00. (Economic Development Director Martin)
Alderman Glab wanted to know how the application grants are handled, this one is $1 for $1,
as confirmed by Director Martin. He wanted to know if different percentages could be looked
at as well or could be added to a future discussion, per Administrator Morefield, this could be
readdressed on a future agenda.
The petition took the podium and was asked if the property was owned by him and he confirmed
that. No public comment
A motion was made by Alderman McClatchey and seconded by Alderwoman Bassi t o
approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi,
Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Strach, Alderman Koch,
Alderwoman Miller. 0-nays, 0-abstained. Motion carried.
No public comment.
216
City of McHenry Council
Meeting Minutes
5.2.23
4
Discussion Item Agenda:
Staff Reports:
Staff reports are provided at the first meeting of each month.
Riverwalk shops are moving along and the frames are up per Director Hobson. Also noted
by Director Hobson is The Shamrocks of Fox numbers were over 6,100 people came to the
event, this was up approximately by 2,500 people, from last year’s event. Director Hobson
also stated that they are working on the goal to get the splash pad open , weather permitting.
Per Mayor Jett on May 20th elected officials gathered at the Holiday Inn in Crystal Lake from
Attorney McArdle’s office.
Mayor’s Report: Mayor Jett noted that he had invited Alderman Strach, Director Martin, and
Director Hobson to the ICSC in Las Vegas this year . He stated that it is good to have
representation of some elected officials at the conference.
City Council Comments: Alderman Santi stated that he had some feedback on the Green
Street construction and wanted to know if the street is closing. It will not be closing was
misquoted by the paper, per Director Strange. It will be a normal resurfacing project. Alderman
Glab wanted to know if the traffic patterns will be watched as the bridge closes Dartmoor Drive
Bridge in late June.
Executive Session as needed: Not needed
Adjourn: A motion was made by Alderman Strach and seconded by Alderman Koch to
adjourn the meeting at 7:30. Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab,
Alderman McClatchey, Alderwoman Bassi, Alderman Strach , Alderman Koch, Alderwoman
Miller. 0-nay-, 0-abstained. Motion carried.
X
Mayor Wayne Jett
X
City Clerk Trisha Ramel
217
Expense Approval Register
McHenry, IL #2 List of Bills Council Meeting ‐ 5‐15‐23
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: ADAMS STEEL SERVICE & SUPPLY, INC
ADAMS STEEL SERVICE & 382564 04/30/2023 Park Repairs 100‐45‐5110 978.00
ADAMS STEEL SERVICE &
MAY2023‐4
05/15/2023
Oxy‐Acetylene Torch 2 Bottle
510‐32‐6110
100.00
Vendor ADAMS STEEL SERVICE & SUPPLY, INC Total:
1,078.00
Vendor: AMAZON CAPITAL SERVICES
AMAZON CAPITAL SERVICES 141L‐H6CP‐MPJJ 04/30/2023 2 Frameless wall clocks 100‐03‐6110 31.98
AMAZON CAPITAL SERVICES
1791‐FW49‐NPLH
04/30/2023
Office Supplies
100‐22‐6210
119.18
AMAZON CAPITAL SERVICES
1791‐FW49‐NPLH
04/30/2023
Office Supplies
100‐22‐6210
5.55
AMAZON CAPITAL SERVICES
1791‐FW49‐NPLH
04/30/2023
Office Supplies
100‐22‐6210
16.28
AMAZON CAPITAL SERVICES 1GKQ‐V9LT‐PQY1 04/30/2023 Fitness ‐ Straps 400‐40‐6142 25.90
AMAZON CAPITAL SERVICES
1H3F‐M1JP‐PXRL
04/30/2023
Fitness ‐ Weight
400‐40‐6142
41.99
AMAZON CAPITAL SERVICES
1JR7‐6DPJ‐LLG3
04/30/2023
Office Supplies
100‐22‐6210
68.30
AMAZON CAPITAL SERVICES
1JR7‐6DPJ‐LLG3
04/30/2023
Office Supplies
100‐23‐6210
80.51
AMAZON CAPITAL SERVICES 1LNT‐DGMG‐PCFL 04/30/2023 Vacuum brush and hose 100‐03‐6110 44.54
AMAZON CAPITAL SERVICES
1PFD‐KY JK‐MC94
04/30/2023
Office Supplies
100‐41‐6210
26.99
AMAZON CAPITAL SERVICES
1PFD‐KY JK‐MC94
04/30/2023
Rec Center Supplies
400‐00‐6111
50.24
AMAZON CAPITAL SERVICES
1PFD‐KYJD‐LHRW
04/30/2023
Office Supplies
620‐00‐6210
143.42
Vendor AMAZON CAPITAL SERVICES Total:
654.88
Vendor: AMERICAN HEATING & COOLING
AMERICAN HEATING &
04043092
04/30/2023
FY22/23 Shop Air Conditioner
100‐33‐5115
910.50
Vendor AMERICAN HEATING & COOLING Total:
910.50
Vendor: B & B NETWORKS, INC
B & B NETWORKS, INC 27740 04/30/2023 Mitel Phone Support 620‐00‐5110 560.00
Vendor B & B NETWORKS, INC Total:
560.00
Vendor: BARCODES, INC
BARCODES, INC INV7064857 04/30/2023 PD Mobile Printers 620‐00‐8300 2,284.34
Vendor BARCODES, INC Total:
2,284.34
Vendor: BATTERIES PLUS #456
BATTERIES PLUS #456
P61883986
04/30/2023
UPS Battery Replacement
620‐00‐6270
44.65
Vendor BATTERIES PLUS #456 Total:
44.65
Vendor: BLUE LINE, THE
BLUE LINE, THE
44790
04/30/2023
Telecommunicator
100‐23‐6110
298.00
Vendor BLUE LINE, THE Total:
298.00
Vendor: CDI
CDI
56862
05/15/2023
ArcGIS / Laserfiche Integration
620‐00‐5110
1,000.00
Vendor CDI Total: 1,000.00
Vendor: CDW GOVERNMENT INC
CDW GOVERNMENT INC
JF35476
04/30/2023
Dell 23" Monitor
620‐00‐6270
1,697.50
Vendor CDW GOVERNMENT INC Total:
1,697.50
Vendor: CENTURY SPRINGS
CENTURY SPRINGS
2080046
04/30/2023
Lab Water # 2080046
510‐32‐6110
25.57
Vendor CENTURY SPRINGS Total:
25.57
Vendor: CLASSICA EXHIBITS
CLASSICA EXHIBITS
CEO4953
05/15/2023
ICSC HopUp Convention Display
100‐06‐5110
2,141.11
Vendor CLASSICA EXHIBITS Total: 2,141.11
Vendor: COMCAST CABLE
COMCAST CABLE 0291 5‐1‐23 05/15/2023 CH Cable TV 620‐00‐5110 27.40
COMCAST CABLE
7920 4‐27‐23
05/15/2023
CH Monthly Internet
620‐00‐5110
178.40
Vendor COMCAST CABLE Total: 205.80
5/10/2023 2:52:34 PM
218
Expense Approval Register Packet: APPKT02693 ‐ 5‐15‐23 AP CKS
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: CRITICAL TECHNOLOGY SOLUTIONS
CRITICAL TECHNOLOGY
3224318
04/30/2023
Axis Cameras & Bracket
620‐00‐6270
1,791.18
Vendor CRITICAL TECHNOLOGY SOLUTIONS Total:
1,791.18
Vendor: CRYSTAL LAKE PARK DISTRICT
CRYSTAL LAKE PARK DISTRICT
4‐27‐23
04/30/2023
Trip ‐ School of Rock
100‐46‐5110
497.31
Vendor CRYSTAL LAKE PARK DISTRICT Total:
497.31
Vendor: ELINEUP LLC
ELINEUP LLC
1280
05/15/2023
eLineup Support &
620‐00‐5110
600.00
Vendor ELINEUP LLC Total: 600.00
Vendor: ESRI
ESRI 94480696 05/15/2023 ArcGIS Subscription & 620‐00‐5110 2,421.00
Vendor ESRI Total:
2,421.00
Vendor: EVERBRIDGE
EVERBRIDGE
M75372
05/15/2023
Nixle 360 Subscription
620‐00‐5110
8,000.00
Vendor EVERBRIDGE Total:
8,000.00
Vendor: FAST EDDIES CAR WASH
FAST EDDIES CAR WASH
724‐011
05/15/2023
Interior Detail
100‐22‐5370
165.00
Vendor FAST EDDIES CAR WASH Total:
165.00
Vendor: GALLS LLC
GALLS LLC
024197114
05/15/2023
Uniform Order ‐ Lorenz
100‐22‐4510
144.21
GALLS LLC
024297837
04/30/2023
Uniform Order ‐ Roske
100‐22‐4510
429.83
Vendor GALLS LLC Total:
574.04
Vendor: GMIS INTERNATIONAL
GMIS INTERNATIONAL
300007876
05/15/2023
GMIS Membership
620‐00‐5410
300.00
Vendor GMIS INTERNATIONAL Total: 300.00
Vendor: GORDON FLESCH COMPANY INC,
GORDON FLESCH COMPANY IN14193150 04/30/2023 MFP DaaS / Monthly Page 620‐00‐5110 376.17
GORDON FLESCH COMPANY
IN1419349
04/30/2023
MFP Monthly Page Count Ricoh
620‐00‐5110
729.93
Vendor GORDON FLESCH COMPANY INC, Total: 1,106.10
Vendor: ILLINOIS AUDIO PRODUCTIONS
ILLINOIS AUDIO PRODUCTIONS 119486 05/15/2023 Message on Hold Annual 620‐00‐5110 540.00
Vendor ILLINOIS AUDIO PRODUCTIONS Total:
540.00
Vendor: JG UNIFORMS INC
JG UNIFORMS INC
113687
04/30/2023
Uniform Order ‐ J. Birk
100‐22‐4510
149.95
JG UNIFORMS INC 113717 04/30/2023 New Hire Uniform Order ‐ 100‐22‐4510 1,415.55
JG UNIFORMS INC
113793
04/30/2023
New Hire Uniform Order ‐
100‐22‐4510
370.00
JG UNIFORMS INC
113802
04/30/2023
New Hire Uniform Order ‐
100‐22‐4510
1,872.40
JG UNIFORMS INC
113805
04/30/2023
New Hire Uniform Order ‐
100‐22‐4510
1,477.90
Vendor JG UNIFORMS INC Total:
5,285.80
Vendor: KNOWBE4
KNOWBE4
INV248496
05/15/2023
KnowBe Security Awareness
620‐00‐5110
2,318.40
KNOWBE4
INV248497
05/15/2023
KnowBe PhishER
620‐00‐5110
1,008.00
Vendor KNOWBE4 Total:
3,326.40
Vendor: LEADSONLINE
LEADSONLINE
404153
05/15/2023
Leads OnLine
100‐22‐5110
3,861.00
Vendor LEADSONLINE Total:
3,861.00
Vendor: LES MILLS UNITED STATES TRADING INC
LES MILLS UNITED STATES SIV0272231 05/15/2023 Body Pump Equipment 400‐00‐8300 8,764.19
Vendor LES MILLS UNITED STATES TRADING INC Total:
8,764.19
Vendor: MENARDS ‐ WOODSTOCK
MENARDS ‐ WOODSTOCK
97309
04/30/2023
Construction Supplies
100‐45‐6110
253.30
Vendor MENARDS ‐ WOODSTOCK Total:
253.30
Vendor: MIAT
MIAT
McPD23/24
05/15/2023
Membership Fee
100‐22‐5110
1,000.00
Vendor MIAT Total:
1,000.00
5/10/2023 2:52:34 PM
219
Expense Approval Register Packet: APPKT02693 ‐ 5‐15‐23 AP CKS
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: MINUTEMAN PRESS OF MCH
MINUTEMAN PRESS OF MCH
98335
04/30/2023
Norm business cars
100‐03‐6210
61.88
Vendor MINUTEMAN PRESS OF MCH Total:
61.88
Vendor: NORTH EAST MULTI‐REGIONAL TRAINING INC
NORTH EAST MULTI‐REGIONAL
#322482
05/15/2023
Membership
100‐23‐5430
2,185.00
NORTH EAST MULTI‐REGIONAL
322482
05/15/2023
Membership
100‐22‐5430
4,845.00
NORTH EAST MULTI‐REGIONAL 324545 04/30/2023 Firearms Waiver ‐ Cole Templin 100‐22‐5430 75.00
Vendor NORTH EAST MULTI‐REGIONAL TRAINING INC Total:
7,105.00
Vendor: NORTHERN ILLINOIS POLICE ALARM SYSTEM
NORTHERN ILLINOIS POLICE
14851
05/15/2023
Membership Assessment
100‐22‐5110
400.00
NORTHERN ILLINOIS POLICE 14852 05/15/2023 Team Assessment 100‐22‐5110 5,300.00
Vendor NORTHERN ILLINOIS POLICE ALARM SYSTEM Total:
5,700.00
Vendor: PETROCHOICE LLC
PETROCHOICE LLC
249
05/15/2023
Fuel ‐ 51205412
100‐22‐6250
1,728.28
PETROCHOICE LLC 51194628 04/30/2023 Fuel ‐ 51194628 100‐22‐6250 2,846.60
PETROCHOICE LLC
51201430
04/30/2023
Fuel ‐ 51201430
100‐22‐6250
2,526.07
Vendor PETROCHOICE LLC Total:
7,100.95
Vendor: POLICE LAW INSTITUTE
POLICE LAW INSTITUTE 14939 05/15/2023 Legal Update/Review 100‐22‐5430 4,750.00
Vendor POLICE LAW INSTITUTE Total:
4,750.00
Vendor: PORTER LEE CORPORATION
PORTER LEE CORPORATION
28376
05/15/2023
BEAST Support & Maintenance
620‐00‐5110
1,330.00
Vendor PORTER LEE CORPORATION Total:
1,330.00
Vendor: REX 24/7 TOWING
REX 24/7 TOWING
3802
04/30/2023
Report 23‐006193 ‐ Towed
100‐22‐5110
190.00
Vendor REX 24/7 TOWING Total:
190.00
Vendor: ROTARY CLUB OF MCHENRY
ROTARY CLUB OF MCHENRY
3671
04/30/2023
Quarterly Dues ‐ Spohn
100‐22‐5410
110.00
Vendor ROTARY CLUB OF MCHENRY Total: 110.00
Vendor: STAPLES BUSINESS ADVANTAGE
STAPLES BUSINESS 1618 04/30/2023 Office Supplies #7607452086 510‐32‐6210 204.22
STAPLES BUSINESS 3‐23‐29 04/30/2023 office supplies 100‐04‐6210 69.50
STAPLES BUSINESS
3‐23‐31
04/30/2023
Stamps (4) and paper trimmer
100‐03‐6210
80.46
Vendor STAPLES BUSINESS ADVANTAGE Total: 354.18
Vendor: STAPLES BUSINESS CREDIT
STAPLES BUSINESS CREDIT
1630
04/30/2023
Office Supplies 7375791354
510‐35‐6210
190.38
STAPLES BUSINESS CREDIT
1643
04/30/2023
Office Supplies WTR
510‐31‐6210
114.26
STAPLES BUSINESS CREDIT
1657
04/30/2023
Office Chair Mats 7608425694
510‐31‐6210
82.17
STAPLES BUSINESS CREDIT
723‐662
04/30/2023
Copier Paper
100‐22‐6210
177.96
Vendor STAPLES BUSINESS CREDIT Total:
564.77
Vendor: TONYAN, LUCY
TONYAN, LUCY
5‐2‐23
05/15/2023
Cont ‐ W/S The Studio classes
100‐46‐5110
1,036.80
Vendor TONYAN, LUCY Total:
1,036.80
Vendor: ULTRA STROBE COMMUNICATIONS INC
ULTRA STROBE
083131
04/30/2023
Portable Radios
100‐22‐8300
11,039.85
Vendor ULTRA STROBE COMMUNICATIONS INC Total: 11,039.85
Vendor: VERIZON CONNECT FLEET USA LLC
VERIZON CONNECT FLEET USA
346000043542
04/30/2023
GPS For PW Vehicle Fleet
620‐00‐5110
952.30
Vendor VERIZON CONNECT FLEET USA LLC Total:
952.30
Grand Total:
89,681.40
5/10/2023 2:52:34 PM
220
Expense Approval Register Packet: APPKT02693 ‐ 5‐15‐23 AP CKS
Fund Summary
Fund
Expense Amount
100 ‐ GENERAL FUND
53,779.79
400 ‐ RECREATION CENTER FUND 8,882.32
510 ‐ WATER/SEWER FUND
716.60
620 ‐ INFORMATION TECHNOLOGY FUND
26,302.69
Grand Total:
89,681.40
221
AS NEEDED CHECKS COUNCIL MEETING 5-15-2023
100 100-45-6110 AMAZON CAPITAL SERVICES 04/07/2023 352.27$
620 620-00-6110 AMAZON CAPITAL SERVICES 04/07/2023 35.77$
100 100-41-6210 AMAZON CAPITAL SERVICES 04/07/2023 19.99$
100 100-46-6110 AMAZON CAPITAL SERVICES 04/07/2023 7.89$
100 100-46-6920 AMAZON CAPITAL SERVICES 04/07/2023 60.95$
400 400-00-6111 AMAZON CAPITAL SERVICES 04/07/2023 345.99$
100 100-01-6110 AMAZON CAPITAL SERVICES 04/07/2023 43.34$
100 100-22-6210 AMAZON CAPITAL SERVICES 04/07/2023 19.09$
100 100-22-6210 AMAZON CAPITAL SERVICES 04/07/2023 87.59$
100 100-22-6110 AMAZON CAPITAL SERVICES 04/07/2023 69.69$
100 100-47-6110 AMAZON CAPITAL SERVICES 04/07/2023 669.76$
400 400-00-6111 AMAZON CAPITAL SERVICES 04/07/2023 177.75$
100 100-22-6110 AMAZON CAPITAL SERVICES 04/07/2023 431.04$
620 620-00-5110 AT&T 04/07/2023 419.99$
620 620-00-5110 AT&T 04/07/2023 1,504.39$
620 620-00-5320 AT&T 04/07/2023 723.06$
100 100-06-5110 B & B AUTO INC 04/07/2023 15,000.00$
510 510-32-6110 CENTURY SPRINGS 04/07/2023 130.15$
100 100-45-5510 COMED 04/07/2023 29.24$
510 510-32-5510 COMED 04/07/2023 33.05$
400 400-00-6110 CONNOR CO 04/07/2023 49.40$
620 620-00-8300 CRITICAL TECHNOLOGY SOLUTIONS 04/07/2023 1,041.84$
100 100-03-6110 HOME DEPOT CREDIT SERVICES 04/07/2023 862.06$
100 100-22-6110 HOME DEPOT CREDIT SERVICES 04/07/2023 56.83$
100 100-33-6110 HOME DEPOT CREDIT SERVICES 04/07/2023 180.46$
100 100-45-6110 HOME DEPOT CREDIT SERVICES 04/07/2023 833.91$
400 400-00-6110 HOME DEPOT CREDIT SERVICES 04/07/2023 134.46$
100 100-01-8900 MATCHEN, BERNARD 04/07/2023 3,500.00$
100 100-03-5120 MODERN FLOORING 04/07/2023 17,866.30$
100 100-2200 SPECIAL OLYMPICS ILLINOIS 04/07/2023 100.00$
100 100-22-4510 SPECIAL T UNLIMITED 04/07/2023 282.00$
100 100-22-4510 SPECIAL T UNLIMITED 04/07/2023 282.00$
100 100-03-6210 STAPLES BUSINESS CREDIT 04/07/2023 2.19$
100 100-04-6210 STAPLES BUSINESS CREDIT 04/07/2023 128.20$
100 100-05-6210 STAPLES BUSINESS CREDIT 04/07/2023 125.76$
100 100-22-6210 STAPLES BUSINESS CREDIT 04/07/2023 489.39$
100 100-22-6210 STAPLES BUSINESS CREDIT 04/07/2023 19.67$
100 100-03-6110 TYLER TECHNOLOGIES 04/07/2023 559.00$
100 100-01-4220 VARDA, JEFF 04/07/2023 97.30$
100 100-33-5370 ACE HARDWARE 04/14/2023 16.16$
100 100-33-6110 ACE HARDWARE 04/14/2023 644.24$
100 100-33-6950 ACE HARDWARE 04/14/2023 188.48$
100 100-45-6110 ACE HARDWARE 04/14/2023 336.24$
510 510-31-6110 ACE HARDWARE 04/14/2023 100.21$
510 510-31-6270 ACE HARDWARE 04/14/2023 75.58$
510 510-32-5375 ACE HARDWARE 04/14/2023 55.73$
510 510-32-5380 ACE HARDWARE 04/14/2023 151.43$
510 510-32-6110 ACE HARDWARE 04/14/2023 23.39$
100 100-03-5370 FIRST BANKCARD 04/14/2023 101.10$
100 100-2200 FIRST BANKCARD 04/14/2023 (1,444.00)$
100 100-22-5370 FIRST BANKCARD 04/14/2023 2,614.65$
100 100-22-5410 FIRST BANKCARD 04/14/2023 388.75$
100 100-22-6110 FIRST BANKCARD 04/14/2023 24.24$
100 100-22-6210 FIRST BANKCARD 04/14/2023 175.45$
100 100-23-5430 FIRST BANKCARD 04/14/2023 520.00$
100 100-33-4510 FIRST BANKCARD 04/14/2023 115.53$
222
100 100-41-5330 FIRST BANKCARD 04/14/2023 129.00$
100 100-41-6110 FIRST BANKCARD 04/14/2023 176.01$
100 100-41-6210 FIRST BANKCARD 04/14/2023 5.97$
100 100-46-5110 FIRST BANKCARD 04/14/2023 2,140.25$
100 100-46-6110 FIRST BANKCARD 04/14/2023 542.00$
100 100-46-6920 FIRST BANKCARD 04/14/2023 61.96$
100 100-47-5110 FIRST BANKCARD 04/14/2023 780.00$
100 100-47-5410 FIRST BANKCARD 04/14/2023 175.00$
100 100-47-5430 FIRST BANKCARD 04/14/2023 511.81$
100 100-47-6110 FIRST BANKCARD 04/14/2023 2,694.62$
100 100-47-6920 FIRST BANKCARD 04/14/2023 377.77$
400 400-00-5321 FIRST BANKCARD 04/14/2023 343.98$
400 400-00-5430 FIRST BANKCARD 04/14/2023 144.00$
400 400-00-6110 FIRST BANKCARD 04/14/2023 21.44$
400 400-40-5110 FIRST BANKCARD 04/14/2023 718.00$
400 400-40-6110 FIRST BANKCARD 04/14/2023 42.48$
620 620-00-5110 FIRST BANKCARD 04/14/2023 2,627.90$
100 100-01-8900 FOUNDATION FIRE PROTECTION 04/14/2023 1,000.00$
100 100-47-6110 HASTY AWARDS 04/14/2023 1,198.30$
100 100-22-5370 NAPA AUTO PARTS MPEC 04/14/2023 243.48$
100 100-22-6250 NAPA AUTO PARTS MPEC 04/14/2023 1,076.48$
100 100-33-5370 NAPA AUTO PARTS MPEC 04/14/2023 171.92$
100 100-33-6115 NAPA AUTO PARTS MPEC 04/14/2023 76.42$
100 100-45-5370 NAPA AUTO PARTS MPEC 04/14/2023 327.86$
510 510-32-5380 NAPA AUTO PARTS MPEC 04/14/2023 35.48$
510 510-35-5370 NAPA AUTO PARTS MPEC 04/14/2023 610.07$
100 100-01-6940 SECRETARY OF STATE / DEPT OF POLICE 04/14/2023 151.00$
510 510-32-5580 WINNEBAGO LANDFILL CO 04/14/2023 210.00$
100 100-01-6940 BANKCARD PROCESSING CENTER 04/18/2023 (47.73)$
100 100-03-6110 BANKCARD PROCESSING CENTER 04/18/2023 40.00$
100 100-05-5110 BANKCARD PROCESSING CENTER 04/18/2023 394.00$
100 100-06-5410 BANKCARD PROCESSING CENTER 04/18/2023 250.00$
100 100-22-5420 BANKCARD PROCESSING CENTER 04/18/2023 6.45$
100 100-22-6210 BANKCARD PROCESSING CENTER 04/18/2023 145.58$
100 100-22-6310 BANKCARD PROCESSING CENTER 04/18/2023 117.97$
620 620-00-6110 CDW GOVERNMENT INC 04/18/2023 53.42$
100 100-03-5120 CINTAS CORPORATION LOC 355 04/18/2023 95.86$
100 100-33-4510 CINTAS CORPORATION LOC 355 04/18/2023 478.45$
100 100-33-6110 CINTAS CORPORATION LOC 355 04/18/2023 513.25$
510 510-32-4510 CINTAS CORPORATION LOC 355 04/18/2023 930.20$
620 620-00-5110 COMCAST CABLE 04/18/2023 27.40$
620 620-00-5110 COMCAST CABLE 04/18/2023 178.40$
100 100-45-6110 MENARDS - CRYSTAL LAKE 04/18/2023 83.93$
100 100-47-6110 SAM'S CLUB 04/18/2023 197.80$
100 100-47-6920 SAM'S CLUB 04/18/2023 390.28$
400 400-00-5225 SNAPOLOGY OF MCHENRY 04/18/2023 150.00$
400 400-00-5225 SNAPOLOGY OF MCHENRY 04/18/2023 150.00$
620 620-00-5320 VERIZON WIRELESS 04/18/2023 2,448.00$
100 100-33-5370 ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP 04/21/2023 120.00$
620 620-00-5110 GORDON FLESCH COMPANY INC,04/21/2023 347.95$
620 620-00-5110 GORDON FLESCH COMPANY INC,04/21/2023 718.64$
290 290-00-5110 GZA GEOENVIRONMENTAL, INC 04/21/2023 15,029.09$
290 290-00-5110 GZA GEOENVIRONMENTAL, INC 04/21/2023 4,672.50$
290 290-00-5110 GZA GEOENVIRONMENTAL, INC 04/21/2023 16,655.57$
100 100-06-5110 IMPRESSIVE IMAGES 04/21/2023 50.00$
200 200-00-5110 MAD BOMBER FIREWORKS 04/21/2023 10,600.00$
100 100-47-6110 MCHENRY SPECIALTIES 04/21/2023 50.00$
100 100-22-5110 MISSION CHIROPRACTIC 04/21/2023 500.00$
223
100 100-03-6110 MODERN FLOORING 04/21/2023 1,686.75$
100 100-22-5320 MOTOROLA 04/21/2023 993.00$
100 100-22-5110 NORTHSHORE OMEGA 04/21/2023 579.00$
100 100-01-6940 SECRETARY OF STATE 04/21/2023 151.00$
100 100-01-6940 SECRETARY OF STATE 04/21/2023 151.00$
100 100-01-6940 SECRETARY OF STATE 04/21/2023 151.00$
100 100-01-6940 SECRETARY OF STATE/INDEX DEPT 04/21/2023 15.00$
100 100-01-6940 SECRETARY OF STATE/INDEX DEPT 04/21/2023 15.00$
100 100-47-5110 SIMONOVIC, KATARINA 04/21/2023 1,575.00$
100 100-30-5310 UPS 04/21/2023 27.26$
620 620-00-5110 VERIZON CONNECT FLEET USA LLC 04/21/2023 952.30$
100 100-01-5230 ZUKOWSKI ROGERS FLOOD & MCARDLE 04/21/2023 9,510.00$
100 100-01-5230 ZUKOWSKI ROGERS FLOOD & MCARDLE 04/21/2023 5,432.78$
100 100-01-5230 ZUKOWSKI ROGERS FLOOD & MCARDLE 04/21/2023 1,595.00$
290 290-00-8900 BAXTER & WOODMAN 04/28/2023 12,729.13$
100 100-42-5110 BENCHMARK SALES & SERVICE 04/28/2023 6,050.00$
200 200-00-5110 BLARNEY ISLAND 04/28/2023 6,209.00$
510 510-32-5370 BROWN EQUIPMENT 04/28/2023 25,651.35$
100 100-33-5520 COMED 04/28/2023 51.58$
100 100-46-5110 MADISON EATS FOOD TOURS 04/28/2023 2,372.95$
290 290-00-8900 CHICAGOLAND PAVING CONTRACTORS, INC 04/28/2023 12,729.13$
TOTAL:211,426.39$
224
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The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and
services in a customer-oriented, efficient, and fiscally responsible manner.
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RESOLUTION NO.____
DESIGNATING THE INTERSECTION OF JOHN STREET AND WEST GOLFVIEW ROAD
AS “HONORARY ED AND JOAN BUSS WAY” IN THE CITY OF MCHENRY
WHEREAS, the City Council has established the Honorary Street Sign Policy and Program to
honor individuals from the City of McHenry who have contributed significantly to the City of McHenry
or our society in general through cultural, historical or humanitarian acts; and
WHEREAS, the City Council has considered the evidence and recommendation and finds
approval of the Honorary Street Designation of Honorary Ed and Joan Buss Way at the intersection of
John Street and West Golfview Road consistent with the criteria set forth in the Honorary Street Sign
Policy.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS:
SECTION 1: The intersection of John Street and West Golfview Road shall be granted the
Honorary Street Designation of Honorary Ed and Joan Buss Way.
SECTION 2: An honorary street sign entitled Honorary Ed and Joan Buss Way shall be posted
at the intersection of John Street and West Golfview Road.
SECTION 3: This Resolution shall be in full force and effect from and after the date of its
passage and approval in the manner provided by law.
Passed and adopted this 15th day of May, 2023.
Voting Aye:
Voting Nay:
Absent:
ATTEST:
___________________________________ ____________________________________
City Clerk Trisha Ramel Mayor Wayne S. Jett
229
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
REGULAR AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Ross Polerecky, Community Development Director
FOR: May 15th 2023 Regular City Council Meeting
RE: Sign Variance for Starbucks, 904 S Route 31
ATT: Sign application, proposed sign package
AGENDA ITEM SUMMARY:
The Community Development Department received a sign variance request for Starbucks located
at 904 S Route 31. Staff has reviewed the request and feels the sign package proposal falls within
the McHenry Municipal code sign variance guidelines.
BACKGROUND:
A new Starbucks is currently under construction at 904 S Route 31 at the corner of Mercy Drive
and Route 31. Construction began in the fall of 2022 and is expected to be completed this
summer. Starbucks purchased the property, demolished the existing buil ding that was on site
and is building a new building.
ANALYSIS:
The current zoning for this property allows for two wall signs and one menu board. Starbucks is
requesting three total wall signs and three menu boards. With the addition of the third wa ll sign
Starbucks will still be within the allowable square footage of total signage. A similar request was
made for the Starbucks at 4305 Elm and was granted by the city council. The city’s current sign
ordinance allows for drive through restaurants to have one menu board no larger than 32 sq/ft.
Starbucks is requesting an additional two menu boards for a total sq/ft of 48.75. The additional
menu boards added prior to the ordering speaker will allow for patrons to decide on their
purchase early and be ready to order when reaching the speaker. Starbucks is known for
extremely long drive through lines adding these menu boards will help to facilitate faster service
and keep the drive through lines shorter thus not spilling out onto local roads. Staff has no issues
with either request and would recommend approval of this request.
230
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Per the municipal code a sign variance must abide by the following four items:
1) will not be materially detrimental to the public welfare or injurious to other property in the
vicinity;
2) will not impair an adequate supply of light and air to adjacent property, increase the danger
of fire, endanger public safety, or substantially impair property values in the neighborhood;
3) shall not give the property owner or business an unfair advantage over a similar business;
and
4) will not cause a hazard to the public’s safety by being distracting because of size, location, or
being located within rights-of-way.
Staff believes the variance requests abide by all of the criteria above and recommends
approval.
RECOMMENDATION:
If the City Council concurs it is recommended that a sign variance be granted to Starbucks, 904
S Route 31 to allow one additional wall sign and two additional menu boards not to exceed
48.75 sq/ft in area.
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ORDINANCE NO. 23-
An Ordinance Granting a Sign Variance for Starbucks, 904 S Route 31
McHenry, IL 60050
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule
municipality as contemplated under Article VII, Section 6, of the Constitution of the State of
Illinois, and the passage of this Ordinance constitutes an exercise of the City’s home rule powers
and functions as granted in the Constitution of the State of Illinois; and
WHEREAS, the Community Development Department received a sign variance
request from Starbucks located at 904 S Route 31 McHenry, Il 60050. The request is to allow an
additional wall sign and two additional menu boards not to exceed 48.75 sq/ft in area.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of
McHenry, McHenry County, Illinois, as follows:
SECTION 1: A sign variance shall be granted to Starbucks to allow one additional wall
sign for a total of three and two additional menu boards not to exceed 48.75 sq/ft in area.
SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this
Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment
shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain
and continue in full force and effect.
SECTION 3: All ordinances, or parts of ordinances in conflict herewith are hereby
repealed to the extent of such conflict.
SECTION 4: This ordinance shall be in full effect upon its passage, approval and
publication in pamphlet form (which publication is hereby authorized) as provided by law.
Passed and approved this 15th day of May 2023.
Ayes Nays Absent Abstain
Alderwomen Bassi _____ _____ _____ _____
Alderman Glab _____ _____ _____ _____
Alderman Koch _____ _____ _____ _____
Alderman McClatchey _____ _____ _____ _____
Alderwoman Miller _____ _____ _____ _____
Alderman Santi _____ _____ _____ _____
Alderman Strach _____ _____ _____ _____
______________________ ________________________
Wayne Jett, Mayor Monte Johnson, Deputy City Clerk
255
City of McHenry
333 S Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.cityofmchenry.org
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and
services in a customer-oriented, efficient, and fiscally responsible manner.
AGENDA ITEM
DATE: May 15, 2023
TO: City Council
FROM: Deputy Clerk Monte Johnson
RE: El Vado Mexican Restaurant Liquor License
AGENDA ITEM SUMMARY:
El Vado Mexican Restaurant has applied for a Class A liquor license at 929 Front Street, the
former location of El Gordo Mexican Restaurant. A layout of the restaurant and a sample menu
are attached. Background checks have been completed and the restaurant is now open but
without liquor until approved at Council and State level.
El Vado Mexican Restaurant has changed ownership and has taken over El Gordo. The plan is to
keep the same Mexican style restaurant as has been there in the past. El Gordo was previously
issued a Class B license, but with a bar now located in the restaurant, a Class A license would be
necessary.
RECOMMENDATION:
A motion to approve a Class A Liquor License to El Vado Mexican Restaurant at 929 Front
Street, McHenry, IL, and if approved, to pass an Ordinance Amending Title 4, Chapter 2,
Alcoholic Liquor, Section 6, License Classification and Fees; Approval Authority; Limitation on
Number of Licenses
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4•-+4
McHenr
License Classification
Application Date*
3/9/2023
License Type*
A Class"D"(Special EvenY'license has a separate application
A B C
E F G
H
License Classifications-Link to classifications list in the City Code
New/Transfer*
New Business Transfer of License
Applicant Business
Name of Business*
el vado mexican restaurant
Name on License
Name to appear on liquor license(if different than above).
JOSHUAFERNANDEZ
Address*
2506 EVERGREEN CIRCLE MCHENRY ILLINOIS 60050
Phone*
6305406961
Email*
elvado929@yahoo.com
Type of Business*
Sole Proprietor Partnership LLC or Corporation
Principal Business Type*
Bar Restaurant
Retail Store Hotel
Gas Station Gaming Parlor
Other
Video Gaming*
Do you intend to apply for video gaming?
No Yes
A separate application will need to be filled out for video gaming. The issuance of a qualified liquor license in the City of
McHenry does not guarantee that a video gaming license will be issued.257
State of Filing
List state of filing for LLC,Corporation,Partnership and Sole Proprietor
I IIIOIS
Alcohol Sale Length
How long has the business been in the business of selling alcohol?List date.
none
Zoning
What Zoning Classification is the business property?
business
Business Location History
Date
Date on which the business opened or will open at the above Business Location
3/3/2023
Property Ownership
Is the property at which the applicant business is located owned or lesed by the applicant?
Owned Leased
List the property owner information for the leased property.
A copy of the property lease agreement must also be submitted. If the property is owned by a land trust,trustee must file
affidavit disclosing names and addresses of all beneficial owners and percentage of interest.
Person or Business Name
PAVODA PROPERTIES
Address
1427 DUNHEATH DR INVERNESS ILLINOIS 60010
Phone Number
8473475859
Email
Location Qualifications*
Is the location of the applican'ts business for which the license is sought within one hundred feet of any church;schook.hospital.funeral home; home for
aged or indigent persons or for veterands and their families or any military or naval station?
No Yes
Parking
How many private property parking spaces are associated with the business location?
23
Business Agent
An agent is the authorized representative of the Licensee who has supervisory authority over all employees of the license
premises.An agent may be an owner, partner, member, or designated manager.
Full Name*
joshua fernandez
Date of Birth*
7 258
Home Address*
Phone*
Citizenship*
Birth Naturalization
Email*
elvado929@yahoo.com
Business History
History*
Have the applicant(s)(including all 5%or higher owners),corporation;LLC,or partnership ever engaged in the business or sale of alcoholic liquor at any
other location?
No
Yes
Business Licensing and Filing Identification
ROT#
ApplicanYs Retaller's Occupation tax(ROT)Registratlon Number
04770-18688
Delinquency*
Has applicant been delinquent in the payment of the Retailer's Occupational Tax(Sales Tax)?
No Yes
Insurance
List the name and address of dram shop insurance company along with the policy numbers for both the applicant business
and owner of the building (if leased)in which the alcoholic liquor will be sold for the duration of the license.
Insurance Company
Insurance Company Address
Policy Number
Owner Insurance Company
Owner Insurance Address
Owner Policy Number
Background Questionnaire
The following questions are in relation to the McHenry City Liquor Ordinance and Illinois law as it pertains to
liquor licensing.All questions must be answered honestly. Failure to do so may disqualify you from the
application process.259
Are you familiar with all the laws of the United States, State of Illinois and ordinances of the City of McHenry pertaining to
the sale of alcoholic liquor;and will you abide by them?
Yes No
Will you maintain the entire premises in a safe,clean and sanitary manner free from conditions,which might cause
accidents?
Yes No
Will you attempt to prevent rowdiness,fights and disorderly conduct of any kind and immediately notify the McHenry
Police Department is any such events take place?
Yes No
Has any manufacturer, importing distributor or distributor of alcoholic liquors directly or indirectly paid or agreed to pay for
this license, advanced money or anything else of value or any credit(other than merchandising credit in the ordinary
course of business for a period not in excess of 90 days),or is such a person directly or indirectly interested in the
ownership,conduct or operation of the place of business?
Yes No
Have any of the applicants, including all listed agents and partners who have a minimum of a 5%ownership in the
business been convicted of any violation of any law pertaining to alcoholic liquors?
Liquor Violations?*
Yes No
Felony/Misdemeanor?*
Have any of the applicants,including all listed agents and partners who have a minimum of a 5%ownership in the business been convicted of a felony or
misdemeanor7
Yes No
Will you and all your employees refuse to serve or sell alcoholic liquor to an intoxicated person or to a minor?
Yes No
Has any owner(s)or member(s)of a Partnership been issued a federal gaming devise stamp or a federal wagering stamp
by the federal government for the current tax period? If a Corporation, has any officer, manager,or director thereof;or,
any stockholder owning in the aggregate more than twenty(20)percent of the stock, been issued a federal wagering
devise stamp or a federal wagering stamp by the federal government for the current tax period?
Federal Gaming/Wagering Stamp*
Yes No
Have you,or any partner, or owner of 5%or more shares of the business or Agent,ever had a liquor license revoked or
suspended?
Suspension*
Yes No
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Liqour Suspension Information
For a large number of suspensions,a separate document may be submitted in lieu of filling out the boxes below.
Name
Date and Location of Offense
Is any individual who is directly or indirectly interested in applicanYs place of business, a law-enforcing official or elected
public official(mayor,alderman,and member of any City commission, committee or board)?
Official or Officer*
Yes No
Public Official or Officer Information
Name
Address
Phone
Have you ever been convicted of a gambling offense(if a partnership or corporation, include all partners,owners of 5%or
more shares of the corporation and the local manager)?
Gambling Offense
Yes No
Ownership Records
A List of all owners, partners, stock holders and members must be listed below. In lieu of filling out multiple boxes,
additional supporting paperwork may be submitted.
Owner Information
Name
joshua fernandez
Date of Birth
Address
Phone
Email
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Percentage of Ownership
50
Citizenship-Owner
Birth Naturalization
File Upload
Upload supporting documents,certificate of insurance,etc
I,the undersigned,being first duly sworn,deposes and says that I(we), have read the above and foregoing
Application,caused the answers to be provided thereto and all of the information given on said Application to be
true and correct,and consent to investigation and background check by the Local Liquor Control Commissioner
or his designee and agree to comply with all City Ordinances and the rules stated on this application.
Signature of Authorized Agent of Corporation
E-d-1I,4-Ek n1+q
Acknowledgement*
I understand that checking this box constitutes a legal signature and confirms that I have filled out this form to the
best of my ability.
Date*
3/9/2023
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ORDINANCE NO. 23-
Amending Title 4, Chapter 2, Alcoholic Liquor, Section 6, License Classification
and Fees; Approval Authority; Limitation on Number of Licenses
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule
municipality as contemplated under Article VII, Section 6, of the Constitution of the State of
Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule
powers and functions as granted in the Constitution of the State of Illinois.
NOW, THEREFORE BE IT ORDAINED by the City Council of the City of
McHenry, McHenry County, Illinois, as follows:
SECTION 1: Section 4-2-6, subs ection D-1, of the Municipal Code relating to
liquor license clas sifications , shall be amended as follows :
D.1. Class A (Full Bar) License: Issuance of a Class A license shall authorize the sale of
alcoholic liquor for consumption on the premises, and the retail sale of packaged liquor.
The annual fee for such license s shall be one thousand five hundred dollars ($1,500.00).
A Class A licensee shall be eligible to apply for a catering endorsement for an
additional fee of three hundred dollars ($300.00), which shall permit the servic ing of
alcoholic liquor for off -site consumption as an incidental part of food service, sold at a
package price, as agreed upon under contract. Nonprofit organizations with a Class A
license shall be eligible to pay a reduced fee of five hundred dollars ($500.00) per year
to receive and mainta in a Class A license. No more than XX (XX) Class A licenses
shall be in force in the City at any time.
SECTION 2: Section 4-2-6, subsection D -2, of the Municipal Code relating to
liquor license clas sifications, shall be amended as follows :
D.2. Class B (Service) License: Issuance of a Class B license shall authorize the sale of
alcoholic liquor, for consumption on the premises only when served as follows. No full bar is
permitted.
a. Restaurant Table Service: All sales, service, and consumption conducted at tables;
and
b. Theatre And Entertainment Service: All sales and service conducted over a
concession counter with consumption in theater and entertainment center seats; and
c. Mixed Use Service: All sales and service conducted at tables or over a temporary
counter and consumption within the defined area of the mixed use special event facility.
The annual fee for a Class B license shall be eight hundred dollars ($800.00). No more than
XX (XX) Class B lic enses shall be in force in the City at any time.
SECTION 3: If any section, paragraph, subdivision, clause, sentence or provision of
this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such
judgment shall not effect, impair, invalidate or nullify the remainder thereof, which remainder
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shall remain and continue in full force and effect.
SECTION 4: All ordinances, or parts thereof, in conflict herewith are hereby repealed
to the extent of such conflict.
SECTION 5: This ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after its
passage, approval and publication, as provided by law.
Passed this 15th day of May, 2023.
Ayes Nays Absent Abstain
Alderwoman Bassi _____ _____ _____ _____
Alderman Glab _____ _____ _____ _____
Alderman Koch _____ _____ _____ _____
Alderman McClatchey _____ _____ _____ _____
Alderwoman Miller _____ _____ _____ _____
Alderman Santi _____ _____ _____ _____
Alderman Strach _____ _____ _____ _____
______________________ ________________________
Wayne Jett, Mayor Monte Johnson, Deputy City Clerk
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Monte Johnson
Deputy City Clerk
333 S Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
mjohnson@cityofmchenry.org
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and
services in a customer-oriented, efficient, and fiscally responsible manner.
REGULAR AGENDA SUPPLEMENT
DATE: May 15, 2023
TO: Mayor and City Council
FROM: Monte Johnson
RE: Video Gaming License Application by El Vado Mexican Restaurant
AGENDA ITEM SUMMARY:
El Vado Mexican Restaurant has submitted an application for a Class A liquor license. If
approved for the liquor license, they would like to obtain a Video Gaming License. They are
requesting up to 5 video gaming terminals. El Gordo also had five video gaming terminals prior
to the change in ownership. If approved, this will not require a change the total number of
video gaming establishments as El Gordo was previously approved.
If approved, they would be required to comply with a Video Gaming Development Agreement
that puts certain restrictions on items such as outdoor signage and partitions.
RECOMMENDATION:
Pending the approval of a Class A liquor license by City Council, a motion should be made to
approve or deny a video gaming license to El Vado Mexican Restaurant at 929 Front Street.
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4•-+4
McHenr
The annual license term runs May 1 st through April 30th.
The annual license fee payable to the City for a licensed private business shall be$1,000 for each video gaming
establishment and$1,000 for each video gaming terminal. Fees for non-for-profit establishments shall be$250 per
establishment and$250 for each video gaming terminal.
ApplicanYs EL VADO MEXICAN RESTAURANT
Corporate Name*
Business Address* 929 FRONT STREET MCHENRY IL 60050
Business Phone#* 8153442804
Email* ELVAD0929@YAHOO.COM
Terminals Number of video gaming terminals to be operated(maximum 6)
5
Previous App? Have you made an application for a similar license for premises other than described in this location
No
Yes
License Revoked? Has any license previously issued to you by State,Federal or local authorities been revoked?
No
Yes
Terminal Operator Information
The local business is not the terminal operator.The terminal operator is the business that you get your machines from.
Name of Operator
Address of Operator
Phone#of Operator
Operator Email
Applicant Signature*
E-d-f1I,4-1R
Acknowledgement* I understand that checking this box constitutes a legal signature and confirms that I
have filled out this form to the best of my ability.
Title SECRETARY
Date* 3/7/2023
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Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
REGULAR AGENDA SUPPLEMENT
TO: Mayor and City Council
FOR: May 15, 2023 City Council Meeting
FROM: Cody Sheriff, City Planner
RE: Approval of a Professional Services Contract between the City of McHenry and
HDR Engineering, Inc. to draft the City’s 2023 Comprehensive Plan and
Downtown Plans
ATT: Professional Services Contract Between the City of McHenry and HDR Engineering,
Inc. to Draft the City’s 2023 Comprehensive and Downtown Plans
AGENDA ITEM SUMMARY:
For consideration by City Council is a Professional Services Contract between the City and HDR
Engineering, Inc. to draft the City’s 2023 Comprehensive and Downtown Plans.
BACKGROUND:
In FY2023-24, the City Council budgeted $300,000.00 for the creation of a new Comprehensive
Plan and Downtown Area Plan incorporating Main Street, Green Street, and Riverside Drive. A
Request for Qualifications (RFQ) was released on December 12, 2022 seeking qualified planning
firms. The City received three (3) submittals and the City Council ultimately selected HDR
Engineering at the February 21, 2023 City Council meeting. HDR Inc., will provide a presentation
to City Council about their overall approach to the 18-month Comprehensive Planning and
Downtown Area Planning Process.
STAFF ANALYSIS:
The scope of services attached to the Engineering Services Agreement includes a variety of
virtual, in-person, and at-large public engagement opportunities and focus groups. Also included
are a concept plan for a vehicular connection from Green Street to Venice Avenue and associated
commercial redevelopment of the area between the Boone Lagoon and IL-120, and a concept
plan to address the corridor between Bull Valley Road and IL-120 based on future traffic
projections. HDR Inc., has included opportunities for participation throughout the 18-month
process for the involvement of city leadership, representatives from Planning & Zoning
Commission, and City Council members.
270
Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
RECOMMENDATION:
Therefore, if Council concurs, it is recommended to approve the attached Professional Services
Contract between the City of McHenry and HDR Engineering, Inc. to draft the City’s 2023
Comprehensive Plan and Downtown Plans.
271
City of McHenry Professional Services Contract
Revised 4/20/23
Professional Services Contract
Between The City Of McHenry
And HDR Engineering, Inc.
To Draft The City’s 2023
Comprehensive and Downtown Plans
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City of McHenry Professional Services Contract
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This contract (the “Contract”) is dated as of this ___ day of 2023 by and between the City of
McHenry, an Illinois municipal corporation, (the “City”) and HDR Engineering, Inc. (the
“Consultant”). In consideration of the mutual covenants and promises contained herein, the parties
agree as follows:
ARTICLE 1. THE SERVICES
1.1 Intent. It is the intent of the parties that this Contract govern the relationship of the
parties.
1.2 Services. The Consultant will perform for the City the services referenced in its
proposed scope of work dated March 24, 2023 and attached hereto as Exhibit A (the “Services”). All
of the Services will be fully completed no later than September 30, 2024 (the “Completion Date”).
1.3 Responsibility of Consultant to Perform. The Consultant must provide all personnel
necessary to complete the Services. The Consultant must perform the Services with its own personnel
and under the management, supervision, and control of its own organization. No subcontracts will
be permitted, without amendment of this Agreement.
ARTICLE 2. COMPENSATION AND PAYMENT
2.1 Compensation. As compensation for the performance of the Services
(“Compensation”) during the term of this Agreement and prior to the Completion Date, the City will
pay the Consultant a flat fee totaling $300,000.00 payable as follows: $16,000 per month
commencing on a date agreed upon in writing by the parties, over a period of 18 months with the last
monthly payment of $28,000.00. Except for the Compensation, the City will have no liability for any
expenses or costs incurred by the Consultant.
2.2 Suspension or termination of Services. The City, at any time and for any reason, may
suspend or terminate work on any or all Services by issuing a written work suspension or termination
notice to the Consultant. The Consultant must stop the performance of all Services within the scope
of the suspension or termination notice until the City directs the Consultant in writing to resume
performance, if at all. The Consultant shall only be paid through the date of suspension or
termination.
2.3 Time of the Essence. Time is of the essence for the Services and all activities with
regard to the performance of the Services.
2.4 Taxes. The Compensation includes applicable federal, State of Illinois, and local
taxes of every kind and nature applicable to the services provided by the Consultant and all taxes,
contributions, and premiums for unemployment insurance, old age or retirement benefits, pensions,
annuities, or other similar benefits. The Consultant will never have a claim or right to claim additional
compensation by reason of the payment of any such tax, contribution, premium, costs, royalties, or
fees.
2.5 Final Payment. The Services will be considered complete on the date of final written
acceptance by the City of the Services or the relevant phase of the Services. Services related to a
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submission of the Consultant will be deemed accepted by the City if the City does not object to those
Services in writing within 30 days after the submission by the Consultant of an invoice for final
acceptance and payment The City will make final payment to the Consultant within 30 days after
final acceptance of the Services, after deducting therefrom charges, if any, as provided in this
Contract (“Final Payment”). The acceptance by the Consultant of Final Payment will operate as a
full and complete release of the City by the Consultant of and from any and all lawsuits, claims, or
demands for further payment of any kind for the Services encompassed by the Final Payment.
2.6 Deductions. Notwithstanding any other provision of this Contract, the City may
deduct and withhold from any payment or from Final Payment such amounts as may reasonably
appear necessary to compensate the City for any loss due to (1) Services that are defective,
nonconforming, or incomplete, (2) liens or claims of lien, (3) claims against the Consultant or the
City made by any of the Consultant’s sub-consultants or suppliers or by other persons about the
Services, regardless of merit, (4) delay by the Consultant in the completion of the Services, the
cost to the City, including without limitation reasonable attorneys’ fees, of enforcing the terms of
this Contract. The City will notify the Consultant in writing of the City’s determination to deduct
and withhold funds, which notice will state with specificity the amount of, and reason or reasons for,
such deduction and withholding.
2.7 Use of Deducted Funds. The City will be entitled to retain any and all amounts
withheld pursuant to Section 2.5 above until the Consultant either has performed the obligations in
question or has furnished security for that performance satisfactory to the City. The City will be
entitled to apply any money withheld or any other money due to the Consultant to reimburse itself
for any and all costs, expenses, losses, damages, liabilities, suits, judgments, awards, and reasonable
attorneys’ fees (collectively “Costs”) incurred, suffered, or sustained by the City and chargeable to
the Consultant under this Contract.
2.8 Keeping Books and Accounts. The Consultant must keep accounts, books, and other
records of all its billable charges and costs incurred in performing Services in accordance with
generally accepted accounting practices, consistently applied, and in such manner as to permit
verification of all entries. The Consultant must make all such material available for inspection by the
City, at the office of the Consultant during normal business hours during the Term and for a period
of five years after termination of this Contract. Copies of such material must be furnished to the City
at the City’s request and expense.
ARTICLE 3. PERFORMANCE OF SERVICES
3.1 Standard of Performance. The Consultant must perform the Services in a manner
consistent with the degree of care and skill ordinarily exercised by members of the same profession
currently practicing under similar circumstances in the Chicago Metropolitan Region (“Standard of
Performance”). The Consultant is fully and solely responsible for the quality, technical accuracy,
completeness, and coordination of all Services. All plans and other documents furnished by the
Consultant shall be endorsed and stamped with professional seals when such seals are required by
law.
3.2 Correction of Defects. The Consultant must provide, for no additional Compensation
and at no separate expense to the City, all work required to correct any defects or deficiencies in the
performance of Services.
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ARTICLE 4. SERVICES CHANGE ORDERS; DELAYS
4.1 Services Change Orders. The City, from time to time, may issue a written order
modifying or otherwise changing the scope of the Services included in a Services Change Order (a
“Services Change Order”). Any Services Change Order in an amount exceeding $10,000 must be
approved by the City Council. The Services Change Order will be generally in the form attached to
and by this reference incorporated into this Contract as Attachment A. The Consultant may request
a Services Change Order based on a claimed material change to any Services performed under this
Contract. A Services Change Order may include additions to and deletions from the Services and
will include requested equitable increases or decreases to the Compensation.
ARTICLE 5. INSURANCE
5.1 Insurance. The Consultant must procure and maintain, for the duration of this
Contract, insurance as provided in this Article 5.
5.2 Scope of Coverage; Minimum Limits of Coverage.
(a) Commercial General Liability. Insurance Services Office (“ISO”), or reasonable
equivalent, Commercial General Liability occurrence form CG 0001, with the City and its officials,
officers, employees, and agents named as additional insured on Insurance Service Office (ISO)
Additional Insured Endorsement CG 2010 (Exhibit A) or CG 2026 (Exhibit B). Coverage must be
at least $1,000,000 combined single limit per occurrence for bodily injury and for property damage
and $1,000,000 per occurrence for personal injury. The general aggregate must be twice the required
occurrence limit. Minimum General Aggregate must be no less than $2,000,000 or a project- contract
specific aggregate of $1,000,000.
(b) Automobile Liability. Insurance Service Office Business Auto Liability coverage
form number CA 0001, Symbol 01 “Any Auto.” Coverage must be at least $1,000,000 combined
single limit per accident for bodily injury and property damage.
(c) Professional Liability. Indemnification and for injury or damage arising out of
negligent acts, errors, or omissions in providing professional services, including without limitation:
(i) preparing, approving, or failure to prepare or approve maps, drawings, opinions, report, surveys,
designs or specifications and (ii) providing direction, instruction, supervision, inspection, or
engineering services or failing to provide them, if that is the primary cause of injury or damage.
Coverage must be at least $1,000,000 each claim with respect to negligent acts, errors, and omissions
in connection with all professional services to be provided under this Contract.
(d) Workers’ Compensation and Employers’ Liability. Workers’ Compensation as
required by the Workers’ Compensation Act of the State of Illinois and Employers’ Liability
insurance. Coverage must be at least Workers’ Compensation Coverage with statutory limits and
Employers’ Liability limits of $500,000 per accident.
5.3 Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions
shall be set forth in the insurance certificate the Consultant provides to the City.
5.4 Additional Requirements. The insurance policies must contain, or be endorsed to
contain, the following provisions:
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(a) Commercial General Liability and Automobile Liability Coverage. The City and its
officials, officers, employees must be covered as additional insured as respects: liability arising out
of the Consultant’s work, including without limitation activities performed by or on behalf of the
Consultant and automobiles owned, leased, hired, or borrowed by the Consultant. Coverage must
contain no special limitations on the scope of protection afforded to the City or its officials, officers,
employees, and agents.
(b) Primary Coverage. The insurance coverage must be primary with respect to the City
and its officials, officers and employees. Any insurance or self-insurance maintained by the City and
its officials, officers, employees, and agents will be excess of the Consultant’s insurance and will not
contribute with it.
(c) Severability of Interests/Cross Liability. The insurance must contain a Severability
of Interests/Cross Liability clause or language stating that the insurance will apply separately to each
insured against whom claim is made or suit is brought, except with respect to the limits of the
insurer’s policy.
(d) Umbrella Policies. If any commercial general liability insurance is being provided
under an excess or umbrella liability policy that does not “follow form,” then the Consultant must
name the City and its officials, officers and employees, as additional insured under the umbrella
policy.
(e) Occurrence Form. All general liability coverage must be provided on an occurrence
policy form. Claims-made general liability policies are not acceptable.
(f) Workers’ Compensation and Employers’ Liability Coverage. The insurer must agree
to waive all rights of subrogation against the City and its officials, officers, employees, and agents
for losses arising from work performed by the Consultant.
(g) Professional Liability. If the policy is written on a claims-made form, the retroactive
date must be equal to or preceding the effective date of this Contract. If the policy is cancelled, non-
renewed, or switched to an occurrence form, then the Consultant must purchase supplemental
extending reporting period coverage for a period of not less than three years after the date of
substantial completion.
(h) All Coverage. Each insurance policy required must have the City expressly endorsed
onto the policy as a Cancellation Notice Recipient. If a policy is canceled before the expiration date
of that policy, then notice must be delivered to the City in accordance with the policy provisions
prior to the expiration date.
(i) Acceptability of Insurers. Insurance must be placed with insurers with a Best’s rating
of no less than A-, VII and licensed to do business in the State of Illinois.
(j) Waiver of Limitation. The Consultant hereby agrees to waive any limitation as to
the amount of contribution recoverable against it by the City. This specifically includes any limitation
imposed by any state statute, regulation, or case law including any Workers’ Compensation Act
provision that applies a limitation to the amount recoverable in contribution, such as Kotecki v.
Cyclops Welding. Each sub-consultant also must agree to this waiver.
5.5 Verification of Coverage. The Consultant must furnish the City with certificates of
insurance naming the City and its officials, officers, employees, and agents as additional insured and
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with original endorsements affecting coverage required by this Article 5. The certificates and
endorsements for each insurance policy must be signed by a person authorized by that insurer to bind
coverage on its behalf. The certificates and endorsements may be on forms provided by the City or
may be ISO Additional Insured Endorsements CG 2010 or CG 2026, or reasonable equivalent, and
in any event must be received and approved by the City before any work commences. The City
reserves the right to request a copy of each insurance policy and endorsement, with confidential and
sensitive information redacted by the Consultant.
ARTICLE 6. ARBITRATION
6.1 Arbitration. Any controversy or claim arising out of or relating to this Contract, or the
breach thereof, shall be settled by binding arbitration administered by the American Arbitration
Association under its Construction Industry Arbitration Rules or JAMS Dispute Resolution, as
determined in the exclusive discretion of the City, at 333 N. Green St. McHenry, Illinois, and
judgment on the award rendered by the arbitrator may be entered in any court having jurisdiction
thereof. The parties agree that an arbitration award by default may be entered upon the party failing
to appear or defend itself in any arbitration proceeding. In the event of any arbitration or litigation of
this Contract, the non-prevailing party, as determined by the arbiter or court, shall pay all expenses
incurred by the prevailing party, including, but not limited to (a) attorney’s fees, (b) filing costs, (c)
witness fees, and (d) other general expenses of arbitration or litigation.
ARTICLE 7…. INTIONALLY DELETED
ARTICLE 8. TERMINATION
8.1 Contract is At-Will. This Contract is at-will and may be terminated by the City at
any time at the City’s convenience, without reason or cause. If the City terminates this Contract
without reason or cause, then the Consultant will be entitled to Compensation for all Service
performed by the Consultant up to the date of termination. The Consultant is not entitled to any
consequential damages, including without limitation for lost profit, for any Services not performed
by the Consultant.
8.2 Termination by City for Breach. The City at any time, by written notice providing
Consultant with 10 days’ to cure any alleged breach hereof, may terminate this Contract of breach
by the Consultant and of one or more terms of this agreement. “Breach” by the Consultant includes
(a) failure of the Consultant to adhere to any terms or conditions of this Contract, (b) failure of the
Consultant to properly perform Services, (c) or failure of the Consultant to maintain progress in the
performance of Services so as to endanger proper performance of the Services within the Project
Schedule, (d) failure of the Consultant to have or maintain adequate resources to complete any
Services.
8.3 City Remedies. If the City terminates this Contract for Breach by the Consultant,
then the City will have the right, at its election and without prejudice to any other remedies provided
by law or equity, to pursue any one or more of the following remedies:
(a) The City may recover from the Consultant any and all costs, including without
limitation reasonable attorneys’ fees, incurred by the City as the result of any Breach or as a result
of actions taken by the City in response to any Breach.
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(b) The City may withhold any or all outstanding Compensation to reimburse itself or
pay for any and all costs, including without limitation reasonable attorneys’ fees, incurred by the
City as the result of any Breach or as a result of actions taken by the City in response to any Breach.
In that event, the City will pay any excess funds to the Consultant, if any, after all of the City’s costs
are reimbursed or paid. If the Compensation withheld by the City is insufficient to reimburse the City
for, or pay, all costs, then the City will has the right to recover directly from the Consultant a sum of
money sufficient to reimburse itself, or pay, all remaining costs.
8.4 Termination by Consultant for Breach. The Consultant at any time, by written notice,
terminate this Contract on account of failure by the City to properly pay the Consultant and failure
of the City to cure the breach within 10 days after that written notice or such further time as the
Consultant may agree, in the Consultant’s sole discretion, in response to a written notice from the
City seeking additional time to cure.
ARTICLE 9. LEGAL RELATIONSHIPS
AND GENERAL REQUIREMENTS
9.1 Consultant as Independent Consultant. For purposes of this Contract, the Consultant
is an independent consultant and is not, and may not be construed or deemed to be an employee,
agent, or joint venturer of the City.
9.2 Ownership of Data and Documents. All data and information, regardless of its
format, developed or obtained under this Contract (collectively “Data”), other than the Consultant’s
confidential information, will be and remain the sole property of the City. The Consultant must
promptly deliver all Data to the City at the City’s request. The Consultant is responsible for the care
and protection of the Data until that delivery. The Consultant may retain one copy of the Data for the
Consultant’s records subject to the Consultant’s continued compliance with the provisions of this
Article. The City hereby indemnifies the Consultant for damages caused by the City’s misuse or
reuse of Data not originally intended.
9.3 Notices. Any notice or communication required by this Contract will be deemed
sufficiently given if in writing and when delivered personally or upon receipt of registered or certified
mail, postage prepaid, with the U.S. Postal Service and addressed as follows:
If to the City: with a copy to:
City Administrator Public Works Director
City of McHenry Public Works Department
333 S. Green Street 1415 Industrial Drive
McHenry, Illinois 60050 McHenry, Illinois 60050
If to the Consultant:
or to such other address as the party to whom notice is to be given has furnished in writing.
9.4 No Waiver by City. No act, order, approval, acceptance, or payment by the City, nor
any delay by the City in exercising any right under this Contract, will constitute or be deemed to be
an acceptance of any defective, damaged, flawed, unsuitable, nonconforming, or incomplete Services
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or operate to waive any requirement or provision of this Contract or any remedy, power, or right of
the City.
9.5 No Third-Party Beneficiaries. This Contract is for the benefit of the City and the
Consultant only and there can be no valid claim made or held against the City or the Consultant by
any third party to be a beneficiary under this Contract.
9.6 Survival of Terms. The following sections will survive the termination of this
Contract: 3.2, 6.1, 8.4, 9.7, 9.8, and 9.9.
9.7 Assignments. The Consultant may not assign or transfer any term, obligation, right,
or other aspect of this Contract.
9.8 Amendments. This Contract may be amended only in writing executed by the City
and the Consultant.
9.9 Governing Law. The validity, construction, and performance of this Contract and all
disputes between the parties arising out of or related to this Contract will be governed by the laws of
the State of Illinois without regard to choice or conflict of law rules or regulations.
WHEREFORE, the City and the Consultant have caused this Contract to be executed by
their duly authorized representatives as of the Effective Date.
CITY OF MCHENRY
By:
Name:
Title:
Date:
FIRM NAME
By:
Name:
Title:
Date:
Z:\M\McHenryCityof\EngineeringAgmtHDR.docx
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City of McHenry Professional Services Contract
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ATTACHMENT A
SERVICES CHANGE ORDER NO.
In accordance with Section 4.1 of the Contract dated , 20 between the City and the
Consultant, the Parties agree to the following Services Change Order:
1. Change in Services:
2. Change in Project Schedule (attach schedule if appropriate):
3. Change in Completion Date: All Services must be completed on or before: ,
20
4. Change in Compensation:
ALL OTHER TERMS AND CONDITIONS OF THE CONTRACT REMAIN UNCHANGED.
CITY CONSULTANT
[City’s project representative] Signature
Name (Printed or Typed)
, 20 , 20
Date Date
If compensation change greater than $3,500, then City Administrator signature required.
, 20 .
City Administrator Date
If compensation change greater than $10,000, then City Council approval and Mayor signature required.
, 20 .
Mayor Date
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City of McHenry
Comprehensive and Downtown Plans
Scope of Work
May 2, 2023
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City of McHenry Comprehensive and Downtown Plans
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2
Phase 1. DISCOVER.
Task 100. Kickoff Meeting. The consultant and city staff (project team) will meet in-person or virtually to
discuss the optimal ways to collaborate and coordinate effectively throughout the process. The purpose
of this meeting is to develop a shared understanding of the project expectations. This will be a working
meeting to clarify and confirm the executed scope of work, establish the communication methods,
confirm deliverables, and the project schedule.
Consultant Responsibility:
1) Discuss the basic components of Community & Stakeholder Engagement for this project.
2) Discuss project branding - logo, colors, final report format, and website pages/layout/hosting.
City Responsibility:
1) Provide an agenda and meeting minutes
2) Provide a stakeholder list with contact information (or assist in finding this information) for
informal interviews,
3) Provide current plans and projects, market data, GIS files, history, demographics, and
statistical/market information as available.
4) Provide up-to-date base maps that include the entire city and downtown study area and related
layer files as needed.
Deliverables:
1) Branding package – logo, tagline, colors palette, and project font family (two options for
Citywide Plan and Downtown Plan each) with one set of edits to the chosen package per city
review.
2) Review, add to, and finalize city provided meeting minutes.
Task 110. Study Area Tour. The project team will tour the city and the Downtown area together and
share the knowledge of the city’s history and current conditions as it relates to both people and place.
Consultant Responsibility:
1) Attend the tour, ask questions, and document impressions.
City Responsibility:
2) Provide transportation (if a city vehicle to accommodate everyone is not available then develop
a field tour strategy/route and stops to give the consultant team)
Deliverables:
1) Summary memo (one to two pages) documenting impressions and perceptions from the tour.
Task 120. Inventory of Previous studies and plans. We will develop a summary inventory of previous
reports/studies that apply to the city and the Downtown area. This summary will identify policies,
strategies, and on-going development, mobility, and infrastructure projects that will impact the city as a
whole and the Downtown area.
Task 130. GIS Data & Base Mapping: The people (socio-economic) and place (natural and built
environment) based data collected as a part of Task 300 will be mapped as much as possible to assist
with the existing conditions analysis in Task 330.
Task 140. Existing Conditions Analysis: We will conduct a comparison of current development related
policies (city regulations and deed restrictions etc.) with current land uses with the goal of identifying
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possible future land uses. We will also study practices from other cities and communities that may
provide relevant recommendations. In addition to development regulations and land use policies we will
also review other related public policies that impact growth and change in the City including, but not
limited to, those for development infrastructure, utilities, subdivisions, street maintenance, and
stormwater. The consultant team will identify traffic patterns and analyze potential impacts of the
existing traffic forecasts citywide and in the Downtown area. We will review existing multimodal
movement and its relation to other modal plans within the City of McHenry and specifically in Downtown
McHenry. We will analyze mobility in the city and its relation to surrounding areas with an emphasis on
access and availability of mode choice and connectivity. We will also collect and analyze the existing
parks, recreation, and open space amenities in terms of availability, access and connectivity, equity, and
inclusion. Our team will review the existing characteristics of the built form through a walking and
windshield survey in terms of formal and informal public spaces, infrastructure, built character, historic
detailing, and natural resources.
Task 150. Market Assessment. We will conduct a review and analysis of market trends within the City,
and the surrounding area (especially the Downtown) to understand the new development pressures as
well as the impact of land use policy changes on current and future developments within the city and
the Downtown. We will prepare a market assessment in order to provide an understanding of the
development potential, market conditions, and future trends that will influence development within the
city and its Downtown area. This assessment will be the basis for ensuing efforts relating to the future
plan. We will then evaluate competitive supply & development patterns, development prototypes
(scales, densities, amenities) and demand vectors related to land uses such as residential, retail, office,
and industrial.
Consultant Responsibility:
1) Develop the existing conditions report.
City Responsibility:
1) Provide existing data and plans requested by the consultant in a timely manner.
2) Review and comment on the existing conditions report and provide one set of compiled
comments to the consultant.
Deliverables:
1) Existing Conditions Report or a Slide deck with appropriate maps and graphics telling the story
of where McHenry is today with one set of edits per city review.
Task 160. Community & Stakeholder Engagement Plan. We will develop an engagement plan to include
detailed outreach methods and channels, as well as the strategies to reach a wide array of
demographics of stakeholders – current and future. This plan will also address each engagement event
with place, people, desired outcomes, and specific activities. The Plan will include a schedule of date,
time and place for outreach and engagement events and activities.
Consultant Responsibility:
1) Develop the community & stakeholder engagement plan.
City Responsibility:
1) Assist the consultant with developing said plan by providing details regarding meeting places,
stakeholders to include, etc.
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Deliverables:
1) Public Engagement Plan document with one set of edits per city review.
Task 170. Project Website. HDR’s Digital Engagement Team will create an interactive, user-friendly,
accessible website to share information, educate stakeholders and communities, provide community
engagement opportunities, and integrate with other digital communication channels and media as
needed. Our subject matter experts will work closely with our in-house communication specialists, web
designers, and developers to create a website that combines engaging design, interactive elements, and
technically sound content for users and devices. Website features will include:
• Up to 6 informational pages (Home, About the Project, Events/Community Engagement,
Resources, FAQ/Did You Know)
• Event calendar or event list
• Integrated online surveys (up to 5)
• Interactive timeline
• Comment map (comments will be added as points, with up to three base data layers)
• Blog (with basic blog capabilities including featured post, topics and tags, date sorting, and
related content)
The list of potential features above is based on a preliminary assessment of the website’s requirements.
Additional or alternative functionality will be discussed during the website planning meeting and
assessed for technical and scope feasibility.
Consultant Responsibility:
1) Conduct website planning meeting with up to three HDR staff, for one hour. The purpose of this
meeting is to outline content needs, goals, and required features. The information gathered will
help HDR develop content and create the website wireframe and mockup.
2) Develop preliminary content document and website sitemap
3) Develop an interactive design mockup based on content document
4) Conduct Draft Mockup Review meeting with up to three HDR staff, for one hour. The purpose of
this meeting is to walk through the draft website mockup and gather feedback on brand
compliance, design aesthetic, content display, and usability. The feedback gathered will be
incorporated into a final mockup, which will be sent as an interactive link to the project team for
a final review.
5) Provide a staging site for testing and review based on design mockup
6) Incorporate edits, refine accessibility, prepare SEO, set up ancillary communication channels like
email addresses, social media integrations, etc
7) Launch final website
8) Provide as-needed website training with up to two HDR staff, for one hour. HDR will train
identified city staff on how to make basic edits and additions to the website.
9) Provide maintenance and support for the duration of the contract
City Responsibility:
1) Assist the consultant with developing content for the website.
2) Review and comment on consultant’s work in a timely manner and provide one set of compiled
comments.
3) Assist the consultant staff by making basic edits and additions to the website and monitoring
public comments for appropriateness.
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Deliverables:
1) A draft and final content document
2) A draft and final website design mockup, presented in a Draft Mockup Review meeting, and
delivered in Figma
3) A password-protected staging website for review
4) A final website ready for launch
5) Website maintenance for one year (Includes ongoing accessibility remediation)
Task 180. Outreach. The purpose of this task will be to inform and keep the community interested and
involved in the planning process. We will also use this to provide information to educate the community
on the comprehensive planning process. Some of the items we will develop are social media messages,
event collateral, mailers, email content, and newsletters. We will work with the City staff to create and
implement the public outreach strategy using this messaging to help us build trust, and reach
traditionally uninvolved groups within the community.
Consultant Responsibility:
1) Develop the outreach content.
City Responsibility:
1) Post/Distribute the content via appropriate channels and partner channels.
2) Printing and mailing costs.
3) Newspaper advertisement placement costs.
Deliverables:
1) Outreach items with one round of review.
Task 190. Listening Sessions. We will host up to four focus group conversations virtually with residents,
stakeholders, community and business leaders, and other specific community members lasting
approximately one to two hours per session with a maximum of 10 to 20 attendees per session for a
total of up to eight hours. The purpose of this task is to understand the community’s perspective
through the individual experience and to get an initial understanding and perspective of the city, its
various areas, and the opportunities and challenges by collecting stakeholder insight into the context,
priorities, and perceptions related to community concerns, sensitivities, and political minefields. These
sessions will also be used to collect information regarding the area assets that the community would like
to preserve.
Following the stakeholder focus groups we will develop a plan to meet the community at large to get
public input related to the future vision for the city as a whole and for the Downtown area. We will
attend three different community events for a total of four days or 32 hours with up to two HDR staff.
These could be at a planned event such as Fiesta Days, Blues, Brew & BBQ, Downtown Uncorked, church
services, or little league games.
Consultant Responsibility:
1) Develop materials needed for the event activities and conduct and facilitate focus groups.
2) Work with city staff to identify the individuals and groups for the focus groups and the
community events to attend.
City Responsibility:
1) Assist the consultant with setting up meetings – coordinate the date, time, place and invite
participants to the focus groups.
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Deliverables:
1) Summary memo up to two pages of the feedback from the focus groups and the community
events.
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Phase 2. DEFINE.
Task 200. 4-Day Design Charette. The HDR Team will work with the community to develop the initial
Conceptual Plan, Recommendations and Strategies for the different plan elements considering both
geographies and themes based on input from the previous tasks and team expertise and knowledge.
Concepts will be generated during the day and tested during evening pin-up sessions. During this charette
we will understand and convey the community’s vision and the overall concept plan and specific site level
concepts in an extremely tangible way through an appropriate combination of photo- simulations,
illustrations, maps, and reference images to include land use and development framework elements,
open space recommendations, mobility recommendations, two photo-realistic renderings, and
associated maps, diagrams, and renderings. Note – This activity includes participation of the city
leadership and representatives from Planning and Zoning Commission and City Council.
Consultant Responsibility:
1) Develop the materials needed for the charette
2) Provide invitation language to city staff for distribution to the community
3) Staff and facilitate the charette
4) Collect, analyze, and summarize the feedback from the charette
City Responsibility:
1) Coordinate inviting the community to the charette
2) Provide location, AV equipment, food and drinks as needed
3) Assist consultant with room set up, welcoming and engaging the community at the charette pin-
up sessions
4) Address city or state legal requirements for the open meetings act.
Deliverables:
1) Website content describing the concepts developed during the design charette and the results
including maps and graphics produced during the charette
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Phase 3. DEVELOP.
Task 300. Develop Draft Recommendations and Strategies. Following the design charette we will
digitally refine the concepts and develop appropriate diagrams and renderings and refine the
recommendations and strategies that will assist in realizing the community vision in terms of land use
and urban design, affordability and displacement, multi-modal mobility and infrastructure, public health
and open space, resiliency and environmental justice, economic development, and other concerns that
might get identified in the previous phases. We will compile this information in a plan document which
will also include associated framework elements such as building typologies, new streets, public/civic
facilities, park and open space amenities, etc.), and will be graphics-heavy with text supporting key
elements.
Consultant Responsibility:
1) Develop draft recommendations & strategies including supporting maps and graphics in MS
Word format.
City Responsibility:
1) Collect the feedback from the city review team into one document in a mutually agreed upon
format such as word track changes or pdf with comments as discussed.
Deliverables:
1) Draft document in Word format with maps, photos, and other supporting graphics summarizing the
recommendations per the agreed upon table of contents to include at a minimum recommendation
related to:
a. Land Use – writeup of recommended future land uses and character types including open space,
parks and housing with supporting imagery, and applicable graphics, images and proposed
future land use map.
b. Mobility – writeup of mobility assessment including up to three (3) cross-section renderings,
recommended strategies, and a map of the proposed multimodal transportation network.
c. Neighborhood Character/ Development Patterns/ Aesthetic Enhancement – renderings and
supporting writeup of proposed recommendations for up to two (2) existing or new
focus/catalyst sites (the site maybe one property or a combination of multiple properties as
identified during public engagement activities) including recommended place type building
blocks and street character for each area. We will also include 3D renderings, inspirational
imagery, and write up as applicable of recommendations to enhance places in the public realm
through design, public art, landscape, and interactive environments to create the future vision
as determined during the visioning phase.
d. Housing – writeup with supporting maps and graphics of recommended strategies to address
concerns related to development pressures, affordability, and displacement of existing
residents.
e. Parks, Recreation and Open Space – writeup with supporting maps and graphics of
recommended strategies to preserve, restore and enhance existing and proposed amenities and
spaces that provide valuable infrastructure, quality of life, environmental and aesthetic value
services.
f. Economic Development – writeup, images and maps as applicable of recommended economic
development programs and policies proposed to help advance the future vision of the city.
g. Site Specific Concepts
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• Downtown Linkages – A concept plan for a Venice Avenue connection from Green
Street and associated commercial redevelopment of the area south of IL 120 to the
Boone Lagoon between Green Street and Riverside Drive.
• Crystal Lake Road – A concept plan to address the corridor between Bull Valley
Road and IL 120 based on future traffic projections.
Task 310. Online Engagement. We will use the project website to post draft vision and draft concepts
and recommendations to gather feedback from the community. The input will be conducted through:
• Digital Survey to collect comments using multiple choice and open comment regarding the draft
concepts and recommendations.
• Comment Board to collect general comments and questions related to the draft concepts and
recommendations.
Consultant Responsibility:
1) Develop the content for online engagement
2) Provide outreach content regarding the website and feedback request to city staff for
distribution to the community
3) Record, analyze, and summarize feedback from the online engagement exercises and surveys
City Responsibility:
1) Distribute outreach messaging through various channels per the Engagement Plan
2) Monitor online activity for appropriateness and respond to queries
Deliverables:
1) Online content and outreach messaging content.
Task 320. Develop Draft Implementation Strategies. Following the online engagement, we will develop
a set of action steps and preliminary implementation strategies including identification of funding
mechanisms to accomplish the recommended projects, programs, and policies developed and vetted in
previous Tasks in this phase.
Consultant Responsibility:
1) Develop implementation strategies and action steps to achieve the future vision and
recommendations.
City Responsibility:
1) Collect the feedback from the city review team into one document in a mutually agreed upon
format such as word track changes or pdf with comments as discussed.
Deliverables:
1) A memo up to 10 pages in Word format including applicable graphics summarizing the proposed
implementation strategies and action steps to achieve the future vision and proposed concepts
and recommendations.
Task 330. Implementation Workshop. Once the recommendations and implementation strategies have
been approved by city staff, we will facilitate a two-to-four hour workshop with the city staff, steering
committee, and partner agencies that make financial, infrastructure, and development related decisions
(such as the County, ILDOT, transit authority, City department directors, ISD superintendent, developers
and preservation groups/non-profits), such that the solutions are locally produced and “do-able” for the
community. The goal of this workshop will be to help build additional consensus to aid partner agencies
in their decision making by engaging decision makers in validating the identified action steps, priorities,
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funding, and partnerships needed to implement the Plan recommendations.
Consultant Responsibility:
1) Develop the materials needed for the workshop
2) Provide invitation language to city staff for distribution to the community
3) Staff and facilitate the workshop
4) Collect, analyze, and summarize the feedback from the workshop
City Responsibility:
1) Assist consultant team in identifying the participants for the workshop.
2) Coordinate inviting the participants to the workshop and distribute outreach messaging through
various channels per the Engagement Plan
3) Provide location, AV equipment, food and drinks as needed
4) Assist consultant with room set up, welcoming and engaging the participants at the workshop
5) Address city or state legal requirements for the open meetings act.
Deliverables:
1) Materials for the workshop
Task 340. Assemble Draft Final Plan Document. A draft final report documenting the gaps and needs in
the city and in the Downtown area, vision, goals, recommendations, and implementation strategies
developed during the previous tasks be compiled together in this Task. The draft final plan document
will be largely graphic and easy to understand for multiple and diverse audiences and stakeholders. The
technical data and information will be contained in the appendix.
Consultant Responsibility:
1) Compile the plan into two documents – citywide comprehensive plan and a downtown plan and
provide for city review.
City Responsibility:
1) Collect the feedback from the city review team into one document in a mutually agreed upon
format such as pdf with comments as discussed.
Deliverables:
1) Draft of draft final plan document in InDesign format with writeup and applicable final graphics,
images, 3D renderings, and maps.
Task. 350. Joint Planning & Zoning Commission, and City Council Workshop. A member of the HDR
team will present the draft final plan document at a joint P&Z and City Council work session for
discussion and additional input prior to the public plan debut event and public hearing process for
adoption.
Consultant Responsibility:
1) Develop the materials for the meeting as referenced above.
2) Facilitate the meeting and track feedback
City Responsibility:
1) Set up meetings – date, time and place
2) Print and distribute meeting agenda prior to the meeting
3) Provide meeting location
Deliverables:
1) PowerPoint Presentation
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Task 360. Plan Debut Event. The purpose of this task will be to validate that the Plan is responsive to
community. This will be an opportunity for the overall community to tell us what they think of the ideas
and designs as well as the suggested action steps developed by the project team, and to validate them
or suggest final changes to them prior to finalizing the Plan document. Note – This activity will be part of
a planned community event such as ShamRocks.
Consultant Responsibility:
1) Develop the materials needed for the event.
2) Provide outreach content regarding the workshop to city staff for distribution to the community.
3) Staff and facilitate the event with up to two HDR staff for up to 3 consecutive days.
4) Collect, analyze, and summarize the feedback from the event.
City Responsibility:
1) Distribute outreach messaging through various channels per the Engagement Plan.
2) Provide location, AV equipment, food and drinks as needed.
3) Assist consultant with booth set up, welcoming and engaging the community at the event.
4) Address city or state legal requirements for the open meetings act.
Deliverables:
1) Materials needed for the event activities.
2) Summary memo up to two pages of the feedback from the focus groups and the community
events.
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Phase 4. DELIVER
Task. 400. Planning & Zoning Commission Public Hearing. A member of the HDR team will present the
draft final plan document at a Planning & Zoning Commission public hearing for a recommendation to
City Council.
Consultant Responsibility:
1) Develop the materials for the meeting as referenced above.
2) Facilitate the meeting and track feedback
City Responsibility:
1) Set up meetings – date, time and place
2) Print and distribute meeting agenda prior to the meeting
3) Provide meeting location
Deliverables:
1) PowerPoint Presentation
Task. 410. City Council Public Hearing. A member of the HDR team will present the draft final plan
document at a City Council public hearing for adoption of the plan.
Consultant Responsibility:
1) Develop the materials for the meeting as referenced above.
2) Facilitate the meeting and track feedback
City Responsibility:
1) Set up meetings – date, time and place
2) Print and distribute meeting agenda prior to the meeting
3) Provide meeting location
Deliverables:
1) PowerPoint Presentation
Task 420. Final Plan. We will make one set of edits to the Final plan following the City Council Hearing if
needed. We request that city staff provides comments in the form of one consolidated set as redlines,
Adobe Acrobat notes, or similar method.
Consultant Responsibility:
1) Compile the plan into two documents – citywide comprehensive plan and a downtown plan and
provide for city review.
City Responsibility:
1) Collect the feedback from the council public hearing into one document in a mutually agreed
upon format such as pdf with comments as discussed.
Deliverables:
1) Final plan document in PDF format with writeup and applicable final graphics, images, 3D
renderings, and maps.
Task. 430. Project Close Out Meeting. Once the plan is adopted, we will meet with city staff for Project
Close Out meeting to debrief on the overall planning process and deliver the packaged final plan digital
files and the performance tracker.
Consultant Responsibility:
1) Compile electronic for transfer to client
2) Facilitate the meeting and track feedback
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City Responsibility:
2) Set up meetings – date, time and place
3) Print and distribute meeting agenda prior to the meeting
4) Provide debrief of consultant and project performance
Deliverables:
1) Final plan document in PDF and InDesign format with writeup and applicable final graphics,
images, 3D renderings, and maps.
2) Packaged electronic files of the final plan document in Word format, jpeg images and renderings
in PDF format and ArcGIS shapefiles for maps included in the final plan.
Assumptions for Task 420
• Website will be built in the latest version of the ConcreteCMS content management system
(CMS), a Free and Open Source (FOSS) system under the MIT software license. ConcreteCMS
system requirements are detailed here.
o HDR provides domain and web hosting. HDR will purchase and coordinate domains
and will provide website hosting for this contract. Domains associated with this contract
will be purchased through Hover and will be subject to Hover's Terms of Service. The
website files and databases will be hosted on HDR’s VPS through Veerotech Systems,
LLC. Website files and associated databases will be subject to Veerotech’s Terms of
Service.
o HDR assumes the website will be hosted on HDR’s VPS for the duration of the website’s
live-time. If the client requests a migration of the website to another server, a contract
amendment will be required if not initially accounted for the scope and budget.
• HDR assumes that each of the review periods will not exceed one week.
• Client understands that the content document, wireframe and/or design mockup will act as a
blueprint for the website. Significant changes or additions made after development has begun
may be considered out of scope.
• Client will provide images, logo files, color palettes, and branding standards as available.
• Client will provide required text, documents, and other files as requested by HDR.
• HDR is not responsible for creating new GIS data unless included explicitly in the scope
• If existing high-res imagery is not available, purchasing of licensed stock images or retention of
a photographer are not included in this scope of work and would require additional costs not
covered in this contract.
• HDR will utilize the free version of the Gtranslate auto-translation tool if website content
translation is required. Managed translation services such as Gtranlsate or Weglot’s paid plans,
or manually translated content managed on separate page versions are considered outside of
scope.
• HDR uses the Siteimprove Accessibility Checker to identify and mitigate critical errors, where
feasible. Instances where mitigation may not be fully mitigatable, or may require an alternative
format, include embedded third-party content (for example, Esri or Google Maps, forms and
surveys, and embedded video services, etc.), links to documents or media not created by HDR,
and strict brand requirements that do not achieve contrast minimums. Some Siteimprove errors
may not require mitigation dependent on the context and validity of the error to the experience
of the user. HDR cannot provide certification of accessibility compliance, and recommends using
a certified accessibility firm to provide an audit of the website if certification is required.
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• Google Analytics will be used to track website usage. Access can be granted directly to a client-
owned Google account. If the client requires users to consent to the usage of cookies, Google
Analytics results will not reflect data from users who have opted not to accept the use of
cookies in their browser.
• HDR cannot guarantee uptime or performance of third-party services used, such as external email
services, Google services, Esri services, survey engines, or external content that is framed into
the site
• The client will provide accessibility and data privacy policy statements to HDR for inclusion on
the website, as needed.
• HDR’s website will support Edge, Chrome (desktop and mobile), Firefox, and Safari (desktop
and mobile).
o HDR will use a non-enterprise account Jotform to create, coordinate, and distribute
online surveys. Data gathered through each survey is hosted by Jotform and subject to
Jotform’s Terms of Use.
o Depending on feature and data requirements, interactive maps required will be created
in ArcGIS Online (through HDR’s enterprise user license).
• HDR cannot make customizations beyond the platform’s built-in
capabilities due to platform limitations. Basemaps are limited to Esri-
created map tiles. Data must be provided as a shapefile.
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MS4 PERMIT2023296
MS4 COMMUNITYAn MS4 Community is one that has a separate transportation system (sewers) forwastewater and stormwater.Municipal Separate Storm Sewer System= MS4The City of McHenry is an MS4 Community.297
MS4 HISTORYThe Clean Water Act (CWA) establishedthe basic structure for regulatingdischarges of pollutants into the watersof The United States and regulating thequality standards for surface water. Thebasis for the CWA was enacted in 1948and was called the Federal WaterPollution Control Act, but the Act wassignificantly reorganized and expanded in1972.The“Clean Water Act”became the Act’scommon name with the amendments in1972.298
The CWA made it unlawful todischarge any pollutant from apoint source into navigablewaters unless a permit wasobtained. This spawned thecreation of the EPA’s NationalPollution Discharge EliminationSystem (NPDES). This systemgrants and manages permitsthat allow discharges intonavigable waters.hdlfCWA/NPDES299
POINT SOURCE POLLUTIONThe U.S. Environmental ProtectionAgency (EPA) definespoint sourcepollutionas “any single identifiablesource of pollution from which pollutantsare discharged, such as a pipe or factorysmokestack.”Factories and sewage treatment plantsare two common types of point sources.300
NONPOINT SOURCE POLLUTIONNonpoint source pollution generally results from land run-off, precipitation, atmospheric deposition, drainage,seepage or hydrologic modification. Nonpoint sourcespollution, (unlike point source pollution) can come frommany diffused sources such as:OilPet WastePesticidesFertilizerRoad SaltNonpoint source pollution comes from:agricultural activitiesland developmentsolid waste disposal landfillsoil and gas productionstream bank and shoreline erosion301
The Clean Water Act Amendments of 1987 established the NPDES stormwater program.The NPDES, in addition to granting and managing permits that allow discharges intonavigable waters, also manages stormwater runoff and pollution discharges associatedwith it. This is managed is through the issuing of permits to municipalities, industries, andconstruction sites to cover their stormwater runoff.hldfbl h dhSTORMWATER + POLLUTION = NPDESStormwaterPollutionNPDES302
MS4 PERMITPHASED APPROACH303
PHASE IThe 1990 Phase I regulation required medium and large cities (MS4’s) or certain countieswith populations of 100,000 or more to obtain an NPDES permit for their stormwaterdischarges.There are approximately900Phase I MS4’s.304
PHASE IIThe March 2003 Phase II regulation required smallMS4’s to obtain an NPDES permit for coverage fortheir stormwater discharges. Phase II also includednon-traditional MS4’s such as public universities,departments of transportation, hospitals, andprisons.There are approximately6,700Phase II MS4’s.305
The MS4 permit lasts for5years. At the end of thepermit cycle the permitteemust complete a Notice ofIntent for Renewal (NOI).This is the application forpermit renewal.306
BEST MANAGEMENT PRACTICES (BMP’S)Best Management Practices (BMP’s) are themethods and means that the MS4 communityuses to control stormwater runoff.The MS4 permit consists ofsix (6)minimumcontrol measures and BMP’s that must beimplemented by the MS4 community. Thesecontrol measures must be evaluated yearly andadjusted as needed to achieve the goal of thecontrol measure.1•Public Education and Outreach2•Public Participation / Involvement3•Illicit Discharge Detection and Elimination4•Construction Site Runoff Control5•Post-Construction Runoff Control6•Pollution Prevention / Good Housekeeping307
#1PUBLIC EDUCATION AND OUTREACHDevelop and distributeeducational material to the publicthat shows how activities onprivate and public lands impactstormwater runoff and thepolluting of stormwater.1•Public Education and Outreach2•Public Participation / Involvement3•Illicit Discharge Detection and Elimination4•Construction Site Runoff Control5•Post-Construction Runoff Control6•Pollution Prevention / Good Housekeeping308
#2PUBLIC PARTICIPATION / INVOLVEMENTMunicipalitiesare required todevelop and implement a publicparticipation/involvementprogram.1•Public Education and Outreach2•Public Participation/Involvement3•Illicit Discharge Detection and Elimination4•Construction Site Runoff Control5•Post-Construction Runoff Control6•Pollution Prevention / Good Housekeeping309
#3ILLICIT DISCHARGE DETECTION AND ELIMINATIONDevelop, implement, and enforcea program to detect and eliminateillicit connections and dischargesinto the stormwater system.1•Public Education and Outreach2•Public Participation /Involvement3•Illicit Discharge Detection and Elimination4•Construction Site Runoff Control5•Post-Construction Runoff Control6•Pollution Prevention / Good Housekeeping310
#4MANAGEMENT OF CONSTRUCTION SITE RUNOFF CONTROLDevelop, implement and enforcea program to reduce pollutantsin stormwater runoff fromconstruction sites.1•Public Education and Outreach2•Public Participation /Involvement3•Illicit Discharge Detection and Elimination4•Construction Site Runoff Control5•Post-Construction Runoff Control6•Pollution Prevention / Good Housekeeping311
#5MANAGEMENT OF POST-CONSTRUCTION SITE RUNOFF CONTROLDevelop, implement, and enforcea program to reduce pollutantsin post-construction site runoffrom new developments and re-developments.1•Public Education and Outreach2•Public Participation /Involvement3•Illicit Discharge Detection and Elimination4•Construction Site Runoff Control5•Post-Construction Runoff Control6•Pollution Prevention / Good Housekeeping312
#6GOOD HOUSEKEEPING IN MUNICIPAL OPERATIONSMunicipalities are required todevelop and implement goodhousekeeping practices in municipaloperations such as vehicle fuelingand maintenance.1•Public Education and Outreach2•Public Participation /Involvement3•Illicit Discharge Detection and Elimination4•Construction Site Runoff Control5•Post-Construction Runoff Control6•Pollution Prevention / Good Housekeeping313
ANNUAL FACILITIES INSPECTION REPORTThe effectiveness of the six control measures is evaluated on a yearly basis and thatevaluation is included in the Annual Facilities Inspection Report, which is dueJune 1stofeach year the permit is in effect.Results trending downward indicatethat the BMP’s are working. Resultstrending upward indicate a need toreview the BMP’s and possibly changeor modify them.In addition to the evaluation of the six control measures, the Annual Facilities InspectionReport must include evaluations on all the steps the MS4 is taking to reduce pollutants instormwater.Change/Modify BMP’sBMP’s working314
One way the City ofMcHenry monitors theeffectiveness of theBMP’s is to samplestormwater runoff inretention/detentionponds throughout three(3) different areas of thecity:ResidentialCommercialIndustrial / Manufacturing315
These stormwater samples are analyzedand compared to last years results.The stormwater samples are analyzed forseveral different properties, one of whichischloridesorsalts.Analyzingthesamples for chlorides tells us how muchroad salt is ending up in the stormwaterretention ponds.316
The Illinois Environmental Protection Agency (IEPA) audits the city’s MS4 permitonceevery five years. Representatives from the agency visit the Public Works Department toreview and verify all paperwork associated with the permit.During the most recent audit of the City’s MS4 permit, which occurred in June of 2020, itwas recommended that the City work to improve its green infrastructure with a raingarden or rain barrel program for the residents.MS4 AUDIT317
RAIN GARDENSRain gardens are bioretentionareas that are established atstormwater discharge points.They are designed to help theground absorb stormwaterinstead of letting it run off.318
RAIN BARRELSRain barrels are containers that are attached todownspouts or gutters to catch and holdstormwater runoff from roofs. This water canthen be used to water a garden, wash a car, orsome other beneficial use.In April of 2022, the McHenry City Counciladopted a rain barrel ordinance outlining the useand placement of rain barrels at a residence.319
By continuing to evaluate and improve our MS4capabilities, we can lessen the pollutants in our stormwaterdischarges and continue to help protect the environment.320
THANK YOURRUSSELLLLLRRRRUZICKATTTTREATMENTNNTTOOOOOOOOOOOOOPERATIONSNSMMMMMANAGER(E(E)))RRUZICKAKKA@@@@@CITYOFMCHENRYRRY.YY.ORG321