HomeMy WebLinkAboutPacket - 4/3/2023 - City CouncilThe City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in
a customer-oriented, efficient, and fiscally responsible manner.
AGENDA
REGULAR CITY COUNCIL MEETING
Monday, April 3, 2023, 7:00 p.m.
City Council Chamber, 333 S Green St, McHenry, IL 60050
1.Call to Order.
2.Roll Call.
3.Pledge of Allegiance.
4.Public Comments.
5.Consent Agenda. Motion to Approve the following Consent Agenda Items as presented:
A.Contingent upon the approval of the FY23/24 Budget, an award of bid for the 2023 Road
Resurfacing Program to Curran Contracting Company of Crystal Lake, Illinois in the amount of
$1,706,594.62; a 10% construction contingency of the awarded contract price in the amount of
$170,659.46; and, an IDOT Resolution for Maintenance (BLR 14220) for the purpose of funding
the project utilizing Motor Fuel Tax Funds. (Public Works Director Strange)
B.Contingent upon approval of the FY23/24 Budget, an award of bid for the Dartmoor Drive
Resurfacing Project to Peter Baker and Son Company of Lake Bluff, Illinois in the amount of
$735,264.52; and, a 10% construction contingency of the awarded contract price in the amount
of $73,526.45. (Public Works Director Strange)
C.Contingent upon the approval of the FY23/24 Budget, waiver of bidding requirements and award
of the 2023-2024 Snow Removal Contract to Langton Snow Solutions, Inc. in the amount of
$35,650 with a retainer of $23,172.50. (Public Works Director Strange)
D.Contingent upon the approval of the FY23/24 Budget, approval of Task Order #1 for Phase III
Engineering Services for the Dartmoor Drive Resurfacing Project with Hampton, Lenzini, and
Renwick, Inc. of Elgin, Illinois in the amount of $82,595.00. (Public Works Director Strange)
E.Approval of an Ordinance approving a Right-of-Way Permitting Agreement between the City of
McHenry and i3 Broadband. (Pubic Works Director Strange)
F.Authorize the Mayor’s execution of a Standstill Agreement Between the City of McHenry and
Shodeen Group, LLC to facilitate the development/redevelopment of certain properties in
downtown McHenry. (Staff)
G.Authorize the Mayor’s execution of an Easement and Maintenance Agreement between Home
State Bank, as Trustee Under Trust Agreement dated 11/17/95 known as Trust #4361 and the
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City of McHenry for the installation and maintenance of storm sewers. (Public Works Director
Strange)
H.Appointment of Terence Locke to the Planning & Zoning Commission with a term expiration
date of April 30, 2023. (Community Development Director Polerecky)
I.Taste of McHenry on Main Street Event – As presented, approve the closure of Main Street from
9am to 5pm on Saturday, June 24, 2023; permit open containers and consumption from 11am to
4pm; and, to waive the fees to the event organizers. (Parks and Recreation Director Hobson)
J.Fiesta Days Event (McHenry Area Chamber of Commerce) – As presented, accept the event
schedule; approve the use of city services related to the event at 50% of actual costs; approve the
special event liquor license; approve placement of temporary signage; and, approve the fireworks
display on Sunday, July 10, 2023 in conjunction with the event. (Parks and Recreation Director
Hobson)
K.Bands, Brews and BBQs Event (McHenry Rotary Club) – As presented, approve the use of
Petersen Park from Thursday, July 17th through Monday, August 21st; approve a special event
liquor license; approve the use of city services related to the event at 50% of actual costs; and,
approve the placement of temporary signage. (Parks and Recreation Director Hobson)
L.Haunted Hayride Event (Wonder Lake Ski Show Team) – As presented, approve the use of
Petersen Park/Farm on October 6, 7, 13, 14, 20, 21; and, waive park use and sign permit fees.
M.Parks & Recreation Facilities & Special Use Permit Requests;
N.March 20, 2023 City Council Meeting Minutes;
O.Issuance of Checks in the amount of $249,611.11.
6.Individual Action Item Agenda
A.Façade Grant for 1237 N. Green Street
Motion to approve a façade grant application in the amount of $19,639.50 for the property located
at 1237 N. Green Street. (Economic Development Director Martin)
B.Conditional Use Permit and Zoning Variance for 1004 S. Illinois Route 31
Motion to approve an Ordinance granting a Conditional Use Permit and Zoning Variation to the
driveway width to the McHenry Township Fire Protection District to operate a Fire Station at
1004 S. Route 31. (Community Development Director Polerecky)
C.Zoning Map Amendment for the Properties Located at 3812 and 2814 Main Street
Motion to approve an Ordinance granting a Zoning Map Amendment for the properties located
at 3812 and 3814 Main Street to RA-1 Attached Residential District and RS-4 High Density
Single-Family Residential District, respectively. (Community Development Director Polerecky)
D.Zoning Text Amendments to the City of McHenry Off-Street Parking and Loading Ordinance
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Motion to approve an Ordinance granting Zoning Text Amendments to the City of McHenry Off-
Street Parking and Loading Ordinance to eliminate the 10 spaces per 1,000sf standard for
bars/taverns and replace it with 4 spaces per 1,000sf or 1 space per every 4 seats, whichever is
greater. (Community Development Director Polerecky)
7.Discussion Item Agenda.
A.Conceptual Presentation – Redwood Townhome Development at the southwest corner of Chapel
Hill Road and Illinois State Route 120. (Community Development Director Polerecky)
B.Presentation and Discussion of the Proposed 2023/2024 Fiscal Year Budget to include – Updates
from the March 20, 2023 City Council Meeting, Special Revenue Funds, Capital Projects & Debt
Service Funds, Enterprise Funds, Internal Service Funds, and Fiduciary Funds. (City
Administrator Morefield)
8.Staff Reports.
Staff reports are provided the first meeting of each month.
9.Mayor’s Report.
10.City Council Comments.
11.Executive Session as needed.
12.Adjourn.
The complete City Council packet is available for review online via the City website at www.cityofmchenry.org. For further
information, please contact the Office of the City Administrator at 815-363-2108.
This meeting will be live streamed with a quorum of the City Council physically present. Public comments may only be heard
by members of the public physically present at the meeting. Remote public comments will not be heard. The public can listen
and view the meeting from the following link https://cityofmchenry.zoom.us/j/89087566754
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Department of Public Works
Troy Strange, P.E., Director of Public Works
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.cityofmchenry.org
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer-oriented, efficient and fiscally responsible manner.
CONSENT AGENDA SUPPLEMENT
DATE: April 3, 2023
TO: Mayor and City Council
FROM: Troy Strange, P.E., Director of Public Works
Greg Gruen, P.E., Staff Engineer
RE: 2023 Road Resurfacing Program Award
ATT: Bid Tabulation
Project Location Map
IDOT Resolution for Maintenance (BLR 14220)
AGENDA ITEM SUMMARY:
Staff requests City Council to consider awarding a contract to Curran Contracting Company of
Crystal Lake, Illinois, for the 2023 Road Resurfacing Program and to approve a construction
contingency of ten percent (10%) of the awarded contract value. Staff further requests that the
City Council consider the approval of an IDOT Resolution for Maintenance (BLR 14220) for the
purposes of funding the project utilizing Motor Fuel Tax Funds.
BACKGROUND:
The Fiscal Year 2023/2024 Budget is planned to include $4.0 Million for 2023 road improvement
projects for which the funding breakdown is as follows:
• $2,800,000 State MFT Funds
• $300,000 Local MFT Funds
• $350,000 Township Road & Bridge Funds
• $550,000 Street Division Operating Funds
These road improvements include: The Green Street Surface Transportation Program Project,
Dartmoor Drive Resurfacing, the 2023 Road Resurfacing Program, as well as payment for ca rry-
over balances on several previously programmed road improvement projects which are yet to be
finalized.
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The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer-oriented, efficient and fiscally responsible manner.
The project before City Council for consideration is the “in-house” managed portion of the
program. The project is being funded through a combination of Local MFT Funds ($1,730,000)
and Township Road and Bridge Funds ($150,000). This contract includes 6.37 miles of resurfacing
of local streets throughout the City of McHenry. On March 23, 2023, a total of five (5) bids were
received for the project. A summary of the bids is as follows:
Arrow Road Construction Co. $1,898,237.80
Curran Contracting Company $1,706,594.62
Geske and Sons, Inc. $1,788,570.23
Peter Baker and Son Company $1,820,888.14
Schroeder Asphalt Services, Inc. $1,830,516.67
After a detailed review of the bids and line items, staff has concluded that Curran Contracting
Company is the lowest responsible bidder with a bid of $1,706,594.62.
Because the contract is being awarded prior to the adoption of the Fiscal Year 2023/2024 Budget,
the contract will be contingent upon the adoption of the Fiscal Year 2023/2024 Budget by City
Council and inclusion of the expenditure of these funds in the budget document.
ANALYSIS:
Staff has analyzed and checked the bids for accuracy and recommends awarding the contract to
Curran Contracting Company of Crystal Lake, Illinois . This is a unit price contract, and the final
cost of construction will be based upon final measured and documented quantities.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended that the City Council award the 2023 Road
Resurfacing Program to Curran Contracting Company of Crystal Lake , Illinois, in the amount of
$1,706,594.62 and to approve a construction contingency in the amount of ten percent (10%)
of the awarded contract price ($170,659.46) contingent upon the approval of the Fiscal Year
2023/2024 Budget. It is further recommended that the City Council approve an IDOT
Resolution for Maintenance (BLR 14220) for the purposes of funding the project utilizing Motor
Fuel Tax Funds.
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Tabulation of Bids
38.2500 6,885.00$
0.8500 12,831.60$
34,000.0000 34,000.00$
1.1000 3,502.40$
5.5000 3,096.50$
250.0000 12,500.00$
10.5000 52,500.00$
10,000.0000 10,000.00$
2.7500 4,460.50$
5.5000 5,258.00$
30.0000 6,000.00$
13.0000 16,250.00$
38.2500 47,812.50$
3.8500 9,625.00$
10.8500 27,125.00$
0.6500 14,743.95$
15.0000 3,000.00$
34.0000 6,800.00$
34.0000 6,800.00$
30.0000 6,000.00$
1.4000 130,027.80$
3.0000 68,049.00$
87.0000 904,974.00$
88.0000 167,728.00$
85.0000 270,045.00$
Schroeder Asphalt Services, Inc.
PO Box 831
Huntley, IL 60142
Bid Bond
Unit Price Total0.0100 501.42$
22
5.0000
100.0000
1,788,570.23
3,311.36$
38,650.00$
19 LF 3,184
24 Topsoil F&P-4", Seed, Blanket SY
5,000.00$ 210.0000 10,500.00$ 185.0000 9,250.00$ 23
5,000
F&G Adjust(Special)-Steel Ring
25,000.00$ 10.4000 52,000.00$ 7.7300
2,815.00$ 5.2000
3,820.80$ 1.0000 3,184.00$ 1.0400
175.0000 8,750.00$
7.2500 36,250.00$
Therm Pvt Marking-Letter&Sym 563 5.0000
1.2000
4,055.00$ 2.6000
2,815.00$ 5.0000
5.0000 4,780.00$
2.0000 3,244.00$ 2.5000
5.0000
EA
17 SF 180
16 SF 2,500
Therm Pvt Marking - 6"
18 LF 15,096
50
20 LF
21
Therm Pvt Marking - 12"
Therm Pvt Marking - 24"LF
SF
9,025.00$
45,250.00$
15,096.00$ 0.7500 11,322.00$ 0.7800 11,774.88$
50.0000 9,000.00$ 35.0000 6,300.00$ 36.0500 6,489.00$
37,500.00$ 9.8500 24,625.00$ 10.1500 15.0000 25,375.00$
1.0000
9.8500 24,625.00$
35.0000 6,300.00$
2,500
43,750.00$ 35.1500 43,937.50$ 36.2000 14 LF 1,250 35.0000
5.0000 12,500.00$ 3.5000 8,750.00$ 3.6100
35.1500 43,937.50$
3.5000 8,750.00$
11 Class D Patch, Typ3 - 4"SY 200 55.0000
18,750.00$ 11.8500 14,812.50$ 13 Comb. Curb & Gutter Removal LF 1,250 15.0000 15,262.50$
30.7500 6,150.00$ 200 45.0000
11,000.00$ 16.0000 3,200.00$
9,000.00$ 15.0000 3,000.00$
12.2100
53.0000 10,600.00$
11.8500 14,812.50$
10 Class D Patch, Typ2 - 4"SY 200
18.0000
13,000.00$ 65.0000
3,600.00$
Geske & Sons, Inc.
400 E. Terra Cotta Ave.
Crystal Lake, IL 60014-3611
Bid Bond
Unit Price
6,150.00$
30.7500 6,150.00$
6,150.00$
14.0000 2,800.00$
30.7500
0.8000 18,146.40$
1,898,237.80 1,788,570.23
9,100.0500 9,100.05$
Total Bid:
1.7900 166,249.83$
2.9800 67,595.34$
84.4000 877,928.80$
32,500.0000 32,500.00$
79.2500 251,777.25$
30.7500
2,927.60$
As Read:1,898,237.80
As Calculated:
162,010.00$ 86.4000
25,000.00$ 54,577.0000
22,683 1.2500
54,577.00$
5,000.00$ 8,835.0000 8,835.00$
28,353.75$ 0.0100 226.83$
17.0000 3,400.00$
200.00$ 200 20.0000 4,000.00$ 1.0000
200 75.0000 15,000.00$
956
1,622
4,780.00$
26 TC&P 701501 EA 1 25,000.0000
25 Earth Excavation (Special)LS 1 5,000.0000
7 Preparation of Base SY
Comb. Conc. C&G - M6.12
Conc. Sidewalk Removal
P.C.C Sidewalk - 4"
Detectable Warnings
Therm Pvt Marking - 4"
9 Class D Patch, Typ1 - 4"SY
8 Agg Base Repair - CA6 TON
12 Class D Patch, Typ4 - 4"SY
15 SF
6 HMA Binder Crse IL19,N50-2.5"TON 3,177 75.0000 238,275.00$ 78.9000 250,665.30$
164,678.40$ 84.4000 160,866.40$ 5 HMA Surf Crse IL9.5,N50-1.5"TON 1,906 85.0000
4 HMA Surf Crse IL9.5,N50-2.0"TON 10,402 85.0000 884,170.00$ 85.5500 889,891.10$
2.4000 222,904.80$
102,073.50$ 4.6500 105,475.95$ 3 HMA Surface Removal - 3.75"SY 22,683 4.5000
1 Bituminous Materials Tack Coat
2 HMA Surface Removal - 1.75"SY 92,877 2.5000 232,192.50$
Elk Grove Village, IL 60007
5,014.20$ 0.0100 501.42$ 0.0100 501.42$
Attended By:
LBS 50,142 0.1000 Unit Price Total Total
Approved Engineer's Estimate
Item No.Item Delivery Unit Quantity Unit Price Total
Proposal Guarantee:Bid Bond
See Attached Attendance Sheet Terms:
Estimate:
Local Public Agency:City of McHenry
Time:10:00 AM Address of Bidder:1445 Oakton StreetCounty:McHenry
Date:3/23/2023 Name of Bidder:Arrow Road Construction Co.
1,940,344.75
Section:24-00000-01-GM Appropriation:
Peter Baker and Son Company
1349 Rockland Road
Lake Bluff, IL 60044
Bid Bond
Unit Price Total0.0100 501.42$
2.3000 213,617.10$
4.0400 91,639.32$
78.0000 811,356.00$
85.0000 162,010.00$
77.0000 244,629.00$
0.1000 2,268.30$
19.0000 3,800.00$
30.0000 6,000.00$
30.0000 6,000.00$
30.0000 6,000.00$
30.0000 6,000.00$
11.8500 14,812.50$
35.1500 43,937.50$
3.5000 8,750.00$
9.8500 24,625.00$
35.0000 6,300.00$
0.7500 11,322.00$
1.0000 3,184.00$
5.0000 2,815.00$
150.0000 7,500.00$
5.0000 4,780.00$
2.5000 4,217.20$ 4,055.00$
5.2000 4,971.20$
1.0000 1.00$
1,820,888.14
7.0000 35,000.00$
8,835.0000 8,835.00$
89,651.0000 89,651.00$
1,820,888.14 1,830,516.67
1,830,516.67
1,500.0000 1,500.00$ 1.0000 1.00$
Curran Contracting Company
286 Memorial Court
Crystal Lake, IL 60014
Bid Bond
Unit Price Total0.0100 501.42$
2.1000 195,041.70$
3.5000 79,390.50$
72.5000 754,145.00$
76.5000 145,809.00$
69.5000 220,801.50$
1.5000 34,024.50$
24.0000 4,800.00$
45.0000 9,000.00$
50.0000 10,000.00$
52.0000 10,400.00$
0.7500 11,322.00$
1.0000 3,184.00$
2.5000 4,055.00$
5.0000 4,780.00$
5.0000 2,815.00$
10,000.0000 10,000.00$
50,000.0000 50,000.00$
1,706,594.62
1,706,594.62
LOW BIDDER
2,500.0000 2,500.00$ 27 TC&P 701801 EA 1 25,000.0000 25,000.00$ 1.0000 1.00$
Printed 3/23/2023 BLR 12315 (Rev. 07/16/13)6
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MILLER DRWINSLOW CIRMCCULLOM LAKE RDSTREET LENGTH (FT)WASHINGTON 1885CLEARBROOK 600LINCOLN540AMHERST1050W SUNRISE VIEW 1275PLEASANT VIEW 960W SHORE 7250MEADOW1050N GREEN14401ST500WINSLOW191DEERWOOD2630MCCULLOM LAKE 2700MCCULLOM LK (w of 31)250CAREY900MILLER1860LARKIN730N COURT1420SPRUCE527BELDEN980CALLISTA1180W PONCA1315SIOUX1510HIGHVIEW18457
Resolution for Maintenance
Under the Illinois Highway Code
BLR 14220 (Rev. 12/13/22)Completed03/24/23
District
1
County
McHenry
Resolution Number Resolution Type
Original
Section Number
24-00000-01-GM
BE IT RESOLVED, by the
Governing Body Type
Council of the
Local Public Agency Type
City of
Name of Local Public Agency
McHenry Illinois that there is hereby appropriated the sum of One-MIllion
DollarsSeven-Hundred Thirty Thousand and 00/100-----------------------------------------------() $1,730,000.00
of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from
Beginning Date
01/01/23 to
Ending Date
12/31/23 .
BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs,
including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax
funds during the period as specified above.
BE IT FURTHER RESOLVED, that
Local Public Agency Type
City of
Name of Local Public Agency
McHenry
shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms
available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for
expenditure by the Department under this appropriation, and
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office
of the Department of Transportation.
I
Name of Clerk
Trisha Ramel
Local Public Agency Type
City Clerk in and for said
Local Public Agency Type
City
of
Name of Local Public Agency
McHenry in the State of Illinois, and keeper of the records and files thereof, as
provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the
Governing Body Type
Council of
Name of Local Public Agency
McHenry at a meeting held on
Date
04/03/23 .
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
Day
day of
Month, Year
.
(SEAL, if required by the LPA) Clerk Signature & Date
APPROVED
Regional Engineer Signature & Date
Department of Transportation
8
Instructions for BLR 14220
BLR 14220 (Rev. 12/13/22)Completed03/24/23
This form shall be used when a Local Public Agency (LPA) wants to perform maintenance operations using Motor Fuel Tax (MFT) funds.
Refer to Chapter 14 of the Bureau of Local Roads and Streets Manual (BLRS Manual) for more detailed information. This form is to be
used by a Municipality or a County. Road Districts will use BLR 14221. For signature requirements refer to Chapter 2, Section 3.05(b) of
the BLRS Manual.
When filling out this form electronically, once a field is initially completed, fields requiring the same information will be auto-populated.
Resolution Number Insert the resolution number as assigned by the LPA, if applicable.
Resolution Type From the drop down box, choose the type of resolution:
-Original would be used when passing a resolution for the first time for this project.
-Supplemental would be used when passing a resolution increasing appropriation above
previously passed resolutions.
-Amended would be used when a previously passed resolution is being amended.
Section Number Insert the section number of the improvement covered by the resolution.
Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council or
President and Board of Trustees for a City, Village or Town.
LPA Type From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA Insert the name of the LPA.
Resolution Amount Insert the dollar value of the resolution for maintenance to be paid for with MFT funds in words,
followed by the same amount in numerical format in the ().
Beginning Date Insert the beginning date of the maintenance period. Maintenance periods must be a 12 or 24 month
consecutive period.
Ending Date Insert the ending date of the maintenance period.
LPA Type From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA Insert the name of the LPA.
Name of Clerk Insert the name of the LPA Clerk.
LPA Type From the drop down box choose the LPA body type; County, City, Town or Village.
LPA Type From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA Insert the name of the LPA.
Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council or
President and Board of Trustees for a City, Village or Town.
Name of LPA Insert the name of the LPA.
Date Insert the date of the meeting.
Day Insert the day the Clerk signed the document.
Month, Year Insert the month and year of the clerk's signature.
Clerk Signature Clerk shall sign here.
Seal The Clerk shall seal the document here, if required. If a seal is required, electronic signatures should
not be used.
Approved The Department of Transportation representative shall sign and date here upon approval.
A minimum of three (3) certified signed originals must be submitted to the Regional Engineer's District office OR email PDF
completed form with electronic signatures to your local District LRS office.
Following IDOT's approval, distribution will be as follows:
Local Public Agency Clerk
Engineer (Municipal, Consultant or County)
9
Department of Public Works
Troy Strange, P.E., Director of Public Works
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.cityofmchenry.org
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer-oriented, efficient and fiscally responsible manner.
CONSENT AGENDA SUPPLEMENT
DATE: April 3, 2023
TO: Mayor and City Council
FROM: Troy Strange, P.E., Director of Public Works
Greg Gruen, P.E., Staff Engineer
RE: Dartmoor Drive Resurfacing Project
ATT: Bid Tabulation
Project Location Map
AGENDA ITEM SUMMARY:
Staff requests City Council to consider awarding a contract to Peter Baker and Son Company of
Lake Bluff, Illinois, for the Dartmoor Drive Resurfacing Project. Staff further requests that City
Council approve a construction contingency of ten percent (10%) of the awarded contract value.
BACKGROUND:
The Fiscal Year 2023/2024 Budget is planned to include $4.0 Million for 2023 road improvement
projects for which the funding breakdown is as follows:
• $2,800,000 State MFT Funds
• $300,000 Local MFT Funds
• $350,000 Township Road & Bridge Funds
• $550,000 Street Division Operating Funds
These road improvements include: The Green Street Surface Transportation Program Project,
Dartmoor Drive Resurfacing, the 2023 Road Resurfacing Program, as well as payment for carry -
over balances on several previously programmed road improvement projects whi ch are yet to be
finalized.
The project before City Council for consideration is being funded through a combination of Local
MFT Funds ($300,000), Township Road and Bridge Funds ($200,000), and Street Division Capital
Funds ($309,000). This contract includes 1.08 miles of resurfacing, incidental concrete repairs,
and the replacement of the wearing surface on the Dartmoor Drive Bridge . On February 23,
2023, a total of three (3) bids were received for the project. A summary of the bids is as follows:
10
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer-oriented, efficient and fiscally responsible manner.
Geske and Sons, Inc. $757,523.00
Payne & Dolan, Inc. $997,947.55
Peter Baker and Son Company $735,264.52
After a detailed review of the bids and line items, staff has concluded that Peter Baker and Son
Company is the lowest responsible bidder with a bid of $735,264.52.
Because the contract is being awarded prior to the adoption of the Fiscal Year 2023/2024 Budget,
the contract will be contingent upon the adoption of the Fiscal Year 2023/2024 Budget by City
Council and inclusion of the expenditure of these funds in the budget document.
ANALYSIS:
Staff has analyzed and checked the bids for accuracy and recommends awarding the contract to
Peter Baker and Son Company of Lake Bluff, Illinois. This is a unit price contract, and the final
cost of construction will be based upon final measured and documented quantities.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended that the City Council award the Dartmoor
Drive Resurfacing Project to Peter Baker and Son Company of Lake Bluff, Illinois, in the amount
of $735,264.52, contingent upon the approval of the Fiscal Year 2023/2024 Budget. It is further
recommended to approve a construction contingency in the amount of ten percent (10%) of
the awarded contract price ($73,526.45). The final contract price will be based on final
measured quantities and may vary from the original contract amount.
11
Tabulation of Bids
1,325.0000 18,550.00$
345.0000 1,380.00$
375.0000 750.00$
6.0000 1,158.00$
4.0000 2,092.00$
9.4500 34,133.40$
35.0000 11,690.00$
1,000.0000 4,000.00$
14,377.0000 14,377.00$
1,303.00$
1,082.00$
19,832.00$
34.1500 9,254.65$
25.0000 26,819.00$
92.0000 9,200.00$
225.0000 8,550.00$
1.1500 22,644.80$
5.0000 4,430.50$
11,625.0000 11,625.00$
6.4800 1,250.64$
504.4000
3.3000 69,812.09$
80.9000 233,085.04$
83.6000 180,444.75$
30.0000 9,000.00$
60.2500 15,183.00$
10.8500 10,209.85$
29.6000
Peter Baker and Son Company
1349 Rockland Road
Lake Bluff, IL 60044
Bid Bond
Yes
Unit Price Total
55.0000 11,000.00$
757,523.00
2,160.00$
35,217.00$
19 LF 523 4.3200
Geske and Sons, Inc.
400 E. Terra Cotta Ave.
Crystal Lake, IL 60014
Bid Bond
Yes
Unit Price Total
32.0000 6,400.00$
757,523.00
25
15.0000 13,291.50$
81.9000 235,966.19$
90.9500 196,309.21$
2,000.0000
40.0000
1.0800 1,168.56$
26
4
DETECTABLE WARNINGS
8,000.00$
4.3200 1,296.00$
2.1600 1,407.24$ 1.8000
5,230.00$
SFPCC SIDEWALK, 5"3612 15.0000
10.0000
LF
LF
SF
SY
SF
5.0000
2.0000
10.0000
10.0000
5.0000
2,259.36$
54,180.00$ 9.7500
25.0000
SF
17 EACH 2
16 EACH 4
THERMOPLASTIC PAVEMENT MARKINGS, LINE 12"
18 LF 193
334
20
21
22
23
24
13 HMA DRIVEWAY REMOVAL AND REPLACEMENT, 3"SY 100 100.0000
14
19,000.00$ 14 EACH 38 500.0000
1,000.0000 14,000.00$
10 COMBINATION CURB & GUTTER, TYPE M-3.12 LF 670 20,100.00$ 30.0000
35.2000 9,539.20$
30.5000 20,435.00$
8,130.00$ 11 COMBINATION CURB & GUTTER, TYPE M-6.12 LF 271 30.0000
Total Bid:
6.0000 13,452.00$
1,172.70$
As Read:
As Calculated:
259,303.50$
941 12.0000 11,292.00$
27.0000 2,700.00$
25.6900 27,559.20$
11.2500 10,586.25$
1072.76 40.0000 42,910.40$
10,000.00$
275.0000 10,450.00$
1,390.0000 19,460.00$
22.0000 3,375.68$
36.0500 12,040.70$
2,090.0000 8,360.00$ 27 CHANGEABLE MESSAGE SIGN CAL MO
13,360.00$
98.0000 29,400.00$
3.1500
300 30.0000
7,062.30$
10,000.00$
10.2500 1,572.76$
9,000.00$
35.0000 8,820.00$ 252 100.0000 25,200.00$
2,017.60$
1,144.0000 2,288.00$
4,825.00$
1,000.0000 2,000.00$
4,000.00$ 1,000.0000
28 LANDSCAPE RESTORATION LS 1 10,000.0000
7 BRIDGE PAVEMENT REMOVAL SY
INLET FILTERS
MANHOLES TO BE ADJUSTED
CATCH BASINS TO BE ADJUSTED
VALVE VAULTS TO BE ADJUSTED
THERMOPLASTIC PAVEMENT MARKINGS, LINE 24"
9 COMBINATION CURB & GUTTER REMOVAL LF
8 WATERPROOFING MEMBRANE SYSTEM SY
12 CLASS D PATCH, 4"SY
15 EACH
23,826.27$
5 HOT-MIX ASPHALT BINDER COURSE, IL 19.0, N50, 2.25" TONS 2881.15 90.0000
6 HOT-MIX ASPHALT SURFACE COURSE, IL 9.5, N50, 1.5" TONS 2158.43 95.0000 205,050.85$
55,215.02$
3 AGGREGATE BASE REPAIR TONS 886.1 20.0000
4 HOT-MIX ASPHALT PAVEMENT REMOVAL, 3.5"SY 21155.18 15.0000 317,327.70$
2 PREPARATION OF BASE SQ YD 19691.13 1.0000 19,691.13$
17,722.00$
2.6100
1.2100
10,000.00$
Attended By:
CU YD 200 50.0000
Approved Engineer's Estimate
Item No.Item Delivery Unit Quantity Unit Price Total
1 UNDERCUTTING
Proposal Guarantee:
See Attached Attendance Sheet Acknowledged Addendums:
Estimate:
Local Public Agency:City of McHenry
Time:10:00 AM Address of Bidder:County:McHenry
Date:2/23/2023 Name of Bidder:
1,111,488.48$
Route:Dartmoor Drive Resurfacing Appropriation:
Payne & Dolan, Inc.
28435 W. Route 173
Antioch, IL 60002
Bid Bond
Yes
Unit Price Total
120.0000 24,000.00$
2.0000 39,382.26$
28.5000 25,253.85$
4.5000 95,198.31$
90.0000 259,303.50$
135.0000 291,388.05$
37.0000 11,100.00$
55.0000 13,860.00$
17.0000 15,997.00$
63.0000 42,210.00$
66.0000 17,886.00$
40.0000 42,910.40$
55.0000 5,500.00$
350.0000 13,300.00$
550.0000 7,700.00$
550.0000 2,200.00$
550.0000 1,100.00$
7.2000 1,389.60$
3.6000 1,882.80$
14.5000 52,374.00$
28.0000 9,352.00$
1.0000
4.0000
LOW BIDDER
997,947.55
800.0000 3,200.00$
1.0000 1.00$
997,947.55 735,264.52
735,264.52
1,200.00$
47.9500 7,357.45$
3.0000 6,726.00$
THERMOPLASTIC PAVEMENT MARKINGS, LINE 6"
THERMOPLASTIC PAVEMENT MARKINGS, LINE 4"
THERMOPLASTIC PAVEMENT MARKINGS, LETTERS & SYMBOLS
HMA BIKE PATH REMOVAL, 2"
PCC SIDEWALK REMOVAL
651.5
1082
300
153.44
2242
3,257.50$
2,164.00$
3,000.00$
1,534.40$
11,210.00$
1.2000 1,298.40$
7.2000
2.0000
Printed 2/23/2023 BLR 12315 (Rev. 07/16/13)12
13
14
Department of Public Works
Troy Strange, P.E., Director of Public Works
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.cityofmchenry.org
CONSENT AGENDA SUPPLEMENT
DATE: April 3, 2023
TO: Mayor and City Council
FROM: Troy Strange. P.E., Director of Public Works
Steve Wirch, Field Operations Manager
RE: 2023-2024 Snow Removal Contract, Langton Snow Solutions, Inc.
ATT: City Purchase order with Langton Snow Solutions, Inc. and Supplemental
Agreement Conditions
____________________________________________________________________________
AGENDA ITEM SUMMARY:
Staff requests City Council to consider waiving competitive bidding requirements and awarding
a 2023-2024 City of McHenry Snow Removal Contract to Langton Snow Solutions, Inc.
BACKGROUND:
The fiscal year 2023-2024 Public Works Operating budget includes $50,000 for contracted snow
removal services. This service is being funded through an increase in the contractual services
portion of the budget which is balanced by a personnel expenditure reduction generated by staff
attrition.
Historically, the time off allowances in the Local 150 Operating Engineers Collective Bargaining
Agreement have created staffing challenges for Public Works winter operations. The current
contract allows for personnel to be unavailable for plowing for the entire weekend if either a
Friday or a Monday are taken off. The number of personnel off is capped , however, both ends
of a weekend can become stacked with permitted time off requests. These allowances of the
current contract can result in a staffing shortfall. To alleviate this effect, Public Works
Management has pursued different contractual services to supplement the resources of the
operation and ensure that there are no personnel shortfalls for the operation. The ongoing staff
attrition process which has yielded tremendous financial flexibility for capital purposes has
created some strain on the ability to staff routes on weekends. By contrac ting one snow plow
15
route, the need for available drivers in the inventory can be reduced by 3 drivers and risks to the
staffing of routes can be dramatically reduced.
Because of Langton Group’s history of performance on municipal contracts, their histor y of
previous work in the City of McHenry, and the need to commit to a contract early for equipment
procurement assurances, staff reached out to Langton Group to negotiate a contract. Staff met
with Langton Group in Spring of this year to negotiate a contract and scope of services for which
Langton Group provided a proposed unit price and supplemental conditions to the City’s
standard contract purchase order.
ANALYSIS:
The contract is based upon a unit price of $155/hour which includes a driver, truck, and deicing
chemical application. Salt will be loaded and provided by the City of McHenry Public Works
Department during routine snow removal operations. The contracted hours of 230 for the
season are based upon historical snow removal hour data averaged over each snow removal
route. The contract includes a 65% retainer to be paid by the end of the season. The pricing and
retainer have been negotiated with Langton by staff, have been found to be acceptable , and are
recommended for approval.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended to waive competitive bidding requirements
and award the contract to Langton Snow Solutions, Inc. in the amount of $35,650 with a 65%
retainer of $23,172.50. Actual costs may vary and will be based upon the amount of snow
events for which services are necessary.
16
17
18
19
20
21
22
23
24
Department of Public Works
Troy Strange, P.E., Director of Public Works
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.cityofmchenry.org
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer-oriented, efficient and fiscally responsible manner.
CONSENT AGENDA SUPPLEMENT
DATE: April 3, 2023
TO: Mayor and City Council
FROM: Troy Strange, P.E., Director of Public Works
Greg Gruen, Staff Engineer
RE: Dartmoor Drive Resurfacing, Phase III Engineering Services
ATT: Hampton, Lenzini, and Renwick, Inc. Task Order (#1) with Scope and Fee
AGENDA ITEM SUMMARY:
Staff requests City Council to consider approving Task Order #1 for Phase III Engineering Services
for the Dartmoor Drive Resurfacing Project with Hampton, Lenzini, and Renwick, Inc.
BACKGROUND:
The Fiscal Year 2023/2024 Budget includes approximately $4.0 Million in various funding for 2023
road improvement projects including the Dartmoor Drive resurfacing project and the 2023 Road
Resurfacing Program.
In Summer of 2020, the City Council awarded and contract for preliminary engineering services
for Dartmoor Drive to Hampton, Lenzini, and Renwick, Inc. (HLR) with the hope of securing
Federal Aid for the project through the McHenry County Council of Mayors Surface
Transportation Program (STP). This project was originally placed on the MCCOM contingency list
for the STP program but was not selected for funding by the Council by the end of the previous
program and in 2022, was removed from the contingency list. Approximately $890,000 of the
$4.0 million is for construction of the Dartmoor Drive resurfacing project.
Upon notification that the project would not be selected for funding, staff proceeded with the
completion of design services with the intention of completing the project with local funds in
2023. The project was released for bidding in February with bids being accepted on February 23,
2023. The scope of work includes resurfacing, concrete sidewalk and curb repairs, pavement
markings, and replacement of the wearing surface on the Dartmoor Drive Bridge. Due to
25
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer-oriented, efficient and fiscally responsible manner.
workload considerations, staff is recommending that Phase III Engineering Services for this
project be completed by a prequalified firm and is recommending the use of HLR for Phase III
Services.
Staff has requested a scope and fee from HLR, which was provided in the amount of $82,595.00.
The scope of services includes construction inspection, project management, documentation of
contract quantities, material testing services, processing of contractor payment requests and
reporting of progress to City Staff.
Because the contract is being awarded prior to the adoption of the Fiscal Year 2023/2024 Budget,
the contract will be contingent upon the adoption of the Fiscal Year 2023/2024 Budget by City
Council and inclusion of the expenditure of these funds in the budget document.
ANALYSIS:
Staff has reviewed the scope and fee provided by Hampton, Lenzini, and Renwick, Inc., has found
the scope and fee to be acceptable, and is recommending approval of Task Order #1 for Phase III
Engineering Services.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended to approve Task Order #1 for Phase III
Engineering Services for the Dartmoor Drive Resurfacing Project with Hampton, Lenzini, and
Renwick, Inc. in the amount of $82,595.00, contingent upon the approval of the Fiscal Year
2023/2024 Budget.
26
Hampton, Lenzini and Renwick, Inc.
Civil Engineers • Structural Engineers • Land Surveyors • Environmental Specialists
www.hlrengineering.com
_______________________________________________________________________________________________________________
380 Shepard Drive 380 N. Terra Cotta Road, Unit G 3085 Stevenson Drive, Suite 201 323 W. Third Street, P.O. Box 160
Elgin, Illinois 60123-7010 Crystal Lake, Illinois 60014 Springfield, Illinois 62703 Mt. Carmel, Illinois 62863
Tel. 847.697.6700 Tel. 847.697.6700 Tel. 217.546.3400 Tel. 618.262.8651
Fax 847.697.6753 Fax 847.697.6753 Fax 217.546.8116 Fax 618.263.3327
December 16, 2022
Greg Gruen
City of McHenry
333 South Green Street
McHenry Illinois, 60050
Re: Dartmoor Drive Resurfacing – Construction Engineering
Dear Mr. Gruen:
We prepared this letter to serve as the agreement between the City of McHenry (Client) and Hampton, Lenzini
and Renwick, Inc. (Consultant) for Construction Engineering services requested relative to Dartmoor Drive
Resurfacing Project.
SCOPE OF SERVICES
The Client and Consultant have agreed to a list of Basic Services the Consultant will provide to the Client, listed
on the appended Scope of Services, labeled as Exhibit A.
If agreed to in writing by the Client and Consultant, Additional Services shall be provided and shall be labeled as
Exhibit B, appended hereto.
Services not set forth above as Basic Services and not listed in Exhibit A of this Agreement are specifically
excluded from the scope of the Consultant's services. The Consultant assumes no responsibility to perform any
services not specifically listed in Exhibit A.
All of the above services are to be performed in conformance with the requirements of the City of McHenry
It is our understanding that construction engineering services are not being provided for any site work that is
outside the limits of the public right-of-way or easements dedicated for public use. All services relative to
installation of utilities outside the right-of-way and leading to proposed buildings is to be provided by others.
RESPONSIBILITIES OF CLIENT
It is the Consultant’s understanding that the Client will provide the following assistance, information, and related
materials relative to the above-described project:
Locations of City Owned Utilities within the Project Limits shown or not shown on the plans
Information Provided by Others
The Client shall furnish, at the Client's expense, all information, requirements, reports, data, surveys, and
instructions required by this Agreement. The Consultant may use such information, requirements, reports, data,
surveys, and instructions in performing its services and is entitled to rely upon the accuracy and completeness
thereof.
27
Greg Gruen
City of McHenry
December 16, 2022
Dartmoor Dr Resurfacing – Construction Engineering
Page 2
COMPENSATION
Billing Terms
For our services we will be compensated at the following hourly rates which will be considered payment in full to
Hampton, Lenzini and Renwick, Inc. for actual employee time utilized to provide the required services, said rates
include overhead and burden costs plus profit. Other out-of-pocket expenses will be reimbursed at our actual cost.
Employee Classification 2023 Rates
PRINCIPAL $ 230.00
ENGINEER 6 $ 205.00
ENGINEER 5 $ 185.00
ENGINEER 4 $ 180.00
ENGINEER 3 $ 160.00
ENGINEER 2 $ 130.00
ENGINEER 1 $ 115.00
STRUCTURAL 2 $ 225.00
STRUCTURAL 1 $ 185.00
TECHNICIAN 3 $ 155.00
TECHNICIAN 2 $ 125.00
TECHNICIAN 1 $ 100.00
INTERN/TEMPORARY $ 65.00
LAND ACQUISITION $ 165.00
SURVEY 2 $ 155.00
SURVEY 1 $ 120.00
ENVIRONMENTAL 3 $ 175.00
ENVIRONMENTAL 2 $ 130.00
ENVIRONMENTAL 1 $ 100.00
ADMINISTRATION 2 $ 145.00
ADMINISTRATION 1 $ 85.00
These rates will remain in effect through December 31, 2023. In the event our services are required after that
date, we will submit revised rates to be utilized through December 31, 2024.
At this time, we estimate the cost of our services will not exceed $82,595. Any additional services required beyond
those set forth above will be charged at the rates stated above and be considered an addition to the not-to-exceed
cost.
28
Greg Gruen
City of McHenry
December 16, 2022
Dartmoor Dr Resurfacing – Construction Engineering
Page 3
Payment Terms
Invoices shall be submitted by the Consultant on a monthly basis, are due upon presentation and shall be
considered past due if not paid within 30 calendar days of the invoice date.
If the Client fails to make payment to the Consultant in accordance with the payment terms herein, this shall
constitute a material breach of this Agreement and shall be cause for termination of this Agreement by the
Consultant.
If the Client objects to any portion of an invoice, the Client shall so notify the Consultant in writing within ten (10)
calendar days of receipt of the invoice. The Client shall identify in writing the specific cause of the disagreement
and the amount in dispute and shall pay that portion of the invoice not in dispute in accordance with the other
payment terms of this Agreement. Any dispute over invoiced amounts due which cannot be resolved within ten
(10) calendar days after presentation of invoice by direct negotiation between the parties shall be resolved within
thirty (30) calendar days in accordance with the Dispute Resolution provision of this Agreement. Interest as stated
above shall be paid by the Client on all disputed invoice amounts that are subsequently resolved in the
Consultant's favor and shall be calculated on the unpaid balance from the due date of the invoice.
Payments to the Consultant shall not be withheld, postponed, or made contingent on the construction, completion,
or success of the project or upon receipt by the Client of offsetting reimbursement or credit from other parties who
may have caused Additional Services or expenses. No withholdings, deductions, or offsets shall be made from
the Consultant's compensation for any reason unless the Consultant has been found to be legally liable for such
amounts.
GENERAL TERMS AND CONDITIONS
Assignment
Neither party to this Agreement shall transfer, sublet, or assign any rights under or interest in this agreement
without the prior written consent of the other party. Subcontracting to sub-consultants normally contemplated by
the Consultant shall not be considered an assignment for purposes of this agreement.
Authorized Representatives
The Client and Consultant hereby designate their authorized representatives to act on their behalf with respect to
the services and responsibilities under this agreement. The following designated representatives are authorized
to receive notices, transmit information, and make decisions regarding the Project on behalf of their respective
parties.
For the Client:
Name Troy Strange, PE
Title Director of Public Works
Address 333 South Green Street
McHenry Illinois, 60050
Office Phone 815-363-2125
E-mail tstrange@cityofmchenry.org
For the Consultant:
Name Ryan Livingston, PE
Title (Principal in Charge)
Address 380 Terra Cotta Road, Unit G
Crystal Lake Illinois 60014
Office Phone 847-697-6700
E-mail rlivingston@hlreng.com
29
Greg Gruen
City of McHenry
December 16, 2022
Dartmoor Dr Resurfacing – Construction Engineering
Page 4
Changed Conditions
If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or
known to the Consultant are revealed, to the extent that they affect the scope of services, compensation, schedule,
allocation of risks, or other material terms of this Agreement, the Consultant may call for renegotiation of
appropriate portions of this Agreement. The Consultant shall notify the Client of the changed conditions
necessitating renegotiation, and the Consultant and the Client shall promptly and in good faith enter into
renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree
that either party has the absolute right to terminate this Agreement, in accordance with the Termination provision
hereof.
Confidential Communications
The Consultant may be required to report on or render confidential opinions about the past or current performance
and/or qualifications of others engaged or being considered for engagement directly or indirectly by the Client.
Those about whom reports and opinions are rendered may as a consequence initiate claims against the
consultant. To help create an atmosphere in which the Consultant may freely report or express such opinions
candidly in the interest of the Client, the Client agrees, to the fullest extent permitted by law, to indemnify and hold
harmless the Consultant against all damages, liabilities, or costs arising from the rendering of such confidential
opinions and reports by the Consultant to the Client or to the Client’s agents.
Consequential Damages
Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the Client
nor the Consultant, their respective officers, directors, partners, employees, contractors, or sub-consultants shall
be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of
or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall
include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any
other consequential damages that either party may have incurred from any cause of action including negligence,
strict liability, breach of contract, and breach of strict or implied warranty. Both the Client and the Consultant shall
require similar waivers of consequential damages protecting all the entities or persons named herein in all
contracts and subcontracts with others involved in this project.
Construction Observation
The Consultant shall visit the site at intervals appropriate to the stage of construction, or as otherwise agreed to
in writing by the Client and the Consultant, in order to observe the progress and quality of the Work completed by
the Contractor. Such visits and observation are not intended to be an exhaustive check or a detailed inspection
of the Contractor's work but rather are to allow the Consultant, as an experienced professional, to become
generally familiar with the Work in progress and to determine, in general, if the Work is proceeding in accordance
with the Contract Documents.
Based on this general observation, the Consultant shall keep the Client informed about the progress of the Work
and shall endeavor to guard the Client against deficiencies in the Work.
If the Client desires more extensive project observation or full-time project representation, the Client shall request
that such services be provided by the Consultant as Additional Services in accordance with the terms of this
Agreement.
The Consultant shall not supervise, direct, or have control over the Contractor's work nor have any responsibility
for the construction means, methods, techniques, sequences, or procedures selected by the Contractor nor for
the Contractor's safety precautions or programs in connection with the Work. These rights and responsibilities are
solely those of the Contractor in accordance with the Contract Documents.
The Consultant shall not be responsible for any acts or omissions of the Contractor, subcontractor, any entity
performing any portions of the Work, or any agents or employees of any of them. The Consultant does not
30
Greg Gruen
City of McHenry
December 16, 2022
Dartmoor Dr Resurfacing – Construction Engineering
Page 5
guarantee the performance of the Contractor and shall not be responsible for the Contractor's failure to perform
its Work in accordance with the Contract Documents or any applicable laws, codes, rules, or regulations.
Contractor Insurance and Indemnity Requirements
The Client agrees, in any construction contracts in connection with this Project, to require all contractors of any
tier to carry statutory Workers Compensation, Employers Liability Insurance and appropriate limits of Commercial
General Liability Insurance (CGL). The Client further agrees to require all contractors to have their CGL policies
endorsed to name the Client, the Consultant, and its sub-consultants as Additional Insureds and to provide
Contractual Liability coverage sufficient to insure the hold harmless and indemnity obligations assumed by the
contractors. The Client shall require all contractors to furnish to the Client and the Consultant certificates of
insurance as evidence of the required insurance prior to commencing work and upon renewal of each policy during
the entire period of construction. In addition, the Client shall require that all contractors will, to the fullest extent
permitted by law, indemnify and hold harmless the Client, the Consultant, and its sub-consultants from and against
any damages, liabilities, or costs, including reasonable attorneys' fees and defense costs, arising out of or in any
way connected with the Project, including all claims by employees of the contractors.
Corporate Protection
It is intended by the parties to this Agreement that the Consultant's services in connection with the Project shall
not subject the Consultant's individual employees, officers, or directors to any personal legal exposure for the
risks associated with this Project. Therefore, and notwithstanding anything to the contrary contained herein, the
Client agrees that as the Client's sole and exclusive remedy, any claim, demand, or suit shall be directed and/or
asserted only against Hampton, Lenzini and Renwick, Inc., a Delaware corporation, and not against any of the
Consultant's individual employees, officers, or directors.
Defects in Service
The Client shall promptly report to the Consultant any defects or suspected defects in the Consultant's services
of which the Client becomes aware, so that the Consultant may take measures to minimize the consequences of
such a defect. The Client further agrees to impose a similar notification requirement on all contractors in its
Client/Contractor contract and shall require all subcontracts at any level to contain a like requirement. Failure by
the Client and the Client's contractors or subcontractors to notify the Consultant shall relieve the Consultant of the
costs of remedying the defects above the sum such remedy would have cost had prompt notification been given
when such defects were first discovered.
Delays
The Client agrees that the Consultant is not responsible for damages arising directly or indirectly from any delays
for causes beyond the Consultant's reasonable control, nor shall the Consultant be deemed in default of this
Agreement. For purposes of this Agreement, such causes include, but are not limited to, strikes or other labor
disputes; work slowdowns or stoppages; government ordered industry shutdowns; power or server outages;
severe weather disruptions or other natural disasters; fires, riots, war, widespread infectious disease outbreaks
(including but not limited to epidemics and pandemics), or other emergencies or acts of nature; failure of any
government agency or utility to act in timely manner; failure of the Client to furnish timely information or approve
or disapprove of the Consultant’s services or work product; delays caused by the faulty performance by the Client’s
or by contractors of any level; or discovery of any hazardous substances or differing site conditions.
In addition, if the delays resulting from any such causes increase the cost or time required by the Consultant to
perform its services in an orderly and efficient manner, the Consultant shall be entitled to an equitable adjustment
in schedule and/or compensation.
written.Amendments to this Agreement must be in writing and signed by both the Client and the Consultant.
andthe Consultant. It supersedes all prior communications, understandings, and agreements, whether oral or
This Agreement, comprising pages 1 through 11 and Exhibits A is the entire Agreement between the Client
Entire Agreement
31
Greg Gruen
City of McHenry
December 16, 2022
Dartmoor Dr Resurfacing – Construction Engineering
Page 6
Extension of Protection
The Client agrees that any and all limitations of the Consultant's liability and indemnifications by the Client to the
Consultant shall include and extend to those individuals and entities the Consultant retains for performance of the
services under this Agreement, including but not limited to the Consultant's officers, partners, and employees and
their heirs and assigns, as well as the Consultant's sub-consultants and their officers, employees, heirs and
assigns.
Governing Law and Jurisdiction
The Client and the Consultant agree that this Agreement and any legal actions concerning its validity,
interpretation, and performance shall be governed by the laws of the State of Illinois.
It is further agreed that any legal action between the Client and the Consultant arising out of this Agreement or
the performance of the services shall be brought in a court of competent jurisdiction in the County of Kane, Illinois.
Hazardous Materials – Suspension of Services
Both parties acknowledge that the Consultant's scope of services does not include any services related to the
presence of any hazardous or toxic materials. In the event the Consultant or any other party encounters any
hazardous or toxic materials, or should it become known to the Consultant that such materials may be present on
or about the jobsite or any adjacent areas that may affect the performance of the Consultant's services, the
Consultant may, at its option and without liability for consequential or any other damages, suspend performance
of its services under this Agreement until the Client retains appropriate consultants or contractors to identify and
abate or remove the hazardous or toxic materials and warrants that the jobsite is in full compliance with all
applicable laws and regulations.
Indemnification
The Consultant agrees, to the fullest extent permitted by law, to indemnify and hold harmless the Client, its officers,
directors, and employees (collectively, Client) against all damages, liabilities, or costs, including reasonable
attorneys' fees and defense costs, to the extent caused by the Consultant's negligent performance of professional
services under this Agreement and that of its sub-consultants or anyone for whom the Consultant is legally liable.
The Client agrees, to the fullest extent permitted by law, to indemnify and hold harmless the Consultant, its officers,
directors, employees, and sub-consultants (collectively, Consultant) against all damages, liabilities, or costs,
including reasonable attorneys' fees and defense costs, to the extent caused by the Client's negligent acts in
connection with the Project and the acts of its contractors, subcontractors, or consultants, or anyone for whom the
Client is legally liable.
Neither the Client nor the Consultant shall be obligated to indemnify the other party in any manner whatsoever for
the other party's own negligence.
Jobsite Safety
Neither the professional activities of the Consultant, nor the presence of the Consultant or its employees and sub-
consultants at a construction/project site, shall relieve the General Contractor of its obligations, duties, and
responsibilities including, but not limited to, construction means, methods, sequence, techniques, or procedures
necessary for performing, superintending, and coordinating the Work in accordance with the contract documents
and any health or safety precautions required by any regulatory agencies. The Consultant and its personnel have
no authority to exercise any control over any construction contractor or its employees in connection with their work
or any health or safety programs or procedures. The Client agrees that the General Contractor shall be solely
responsible for jobsite safety, and warrants that this intent shall be carried out in the Client's contract with the
General Contractor. The Client also agrees that the Client, the Consultant, and the Consultant's sub-consultants
shall be indemnified by the General Contractor and shall be made additional insureds under the General
Contractor's policies of general liability insurance.
32
Greg Gruen
City of McHenry
December 16, 2022
Dartmoor Dr Resurfacing – Construction Engineering
Page 7
Mediation
In an effort to resolve any conflicts that arise during the design and construction of the Project or following the
completion of the Project, the Client and the Consultant agree that all disputes between them arising out of or
relating to this Agreement or the Project shall be submitted to nonbinding mediation unless the parties mutually
agree otherwise.
The Client and the Consultant further agree to include a similar mediation provision in all agreements with
independent contractors and consultants retained for the Project and to require all independent contractors and
consultants also to include a similar mediation provision in all agreements with their subcontractors, sub-
consultants, suppliers, and fabricators, thereby providing for mediation as the primary method for dispute
resolution between the parties to all those agreements.
Notice of Delay
If the Consultant becomes aware of delays due to time allowances for review and approval being exceeded, delay
by the Contractor, the Client, the Client's consultants, or any other cause beyond the control of the Consultant,
which will result in the schedule for performance of the Consultant's services not being met, the Consultant shall
promptly notify the Client. If the Client becomes aware of any delays or other causes that will affect the
Consultant's schedule, the Client shall promptly notify the Consultant. In either event, the Consultant's schedule
for performance of its services shall be equitably adjusted.
Opinions of Probable Construction Cost (Engineer’s Estimate)
In providing opinions of probable construction cost, the Client understands that the Consultant has no control over
the cost or availability of labor, equipment, or materials, or over market conditions or the Contractor's method of
pricing, and that the Consultant's opinions of probable construction costs are made on the basis of the Consultant's
professional judgment and experience. The Consultant makes no warranty, express or implied, that the bids or
the negotiated cost of the Work will not vary from the Consultant's opinion of probable construction cost.
Ownership of Instruments of Service
The Client acknowledges the Consultant’s construction documents, including electronic files, as instruments of
professional service. Nevertheless, the final documents prepared under this Agreement shall become the property
of the Client upon completion of services and payment in full of all fees due to the Consultant. The Client shall not
reuse or make any modification to the final documents without the prior written authorization of the Consultant.
The Client agrees, to the fullest extent permitted by law, to indemnify and hold harmless the Consultant, its officers,
directors, employees, and sub-consultants against any damages, liabilities, or costs, arising from the unauthorized
reuse or modification of the documents by the Client or any person or entity that acquires or obtains the documents
from or through the Client without the written authorization of the Consultant.
Quality Control
The Consultant agrees to maintain written quality control procedures for the general guidance of its staff in
providing services under this Agreement. Such procedures may be modified by the Consultant from time to time
as appropriate to the Consultant's professional practice. The Consultant shall utilize these quality-control
procedures to the extent practicable in rendering services in accordance with the standard of professional care.
Requests for Clarification or Interpretation
The Contractor may, after exercising due diligence to locate required information, request from the Consultant
clarification or interpretation of the requirements of the Contract Documents. The Consultant shall, with reasonable
promptness, respond to such Contractor's requests for clarification or interpretation. However, if the information
requested by the Contractor is apparent from field observations, is contained in the Contract Documents, or is
reasonably inferable from them, the Contractor shall be responsible to the Client for all reasonable costs charged
by the Consultant to the Client for the Additional Services required to provide such information.
33
Greg Gruen
City of McHenry
December 16, 2022
Dartmoor Dr Resurfacing – Construction Engineering
Page 8
Right of Entry
The Client shall provide for the Consultant's right to enter the property owned by the Client and/or others in order
for the Consultant to fulfill the Scope of Services included hereunder. Although the Consultant will exercise
reasonable care in performing its services, the Client understands that use of testing or other equipment may
unavoidably cause some damage, the correction of which is not part of this Agreement. The Client agrees, to the
fullest extent permitted by law, to indemnify and hold harmless the Consultant, its officers, directors, employees,
and sub-consultants (collectively, Consultant) against any damages, liabilities, or costs, including reasonable
attorneys' fees and defense costs, arising or allegedly arising from procedures associated with testing or
investigative activities or connected in any way with the discovery of hazardous materials or suspected hazardous
materials on the property.
Severability
Any term or provision of this Agreement found to be invalid under any applicable statute or rule of law shall be
deemed omitted and the remainder of the Agreement shall remain in full force and effect.
Shop Drawing Review
The Consultant shall review and approve or take other appropriate action on the Contractor submittals, such as
shop drawings, product data, samples, and other data, which the Contractor is required to submit, but only for the
limited purpose of checking for conformance with the design concept and the information shown in the
Construction Documents. This review shall not include review of the accuracy or completeness of details, such as
quantities, dimensions, weights or gauges, fabrication processes, construction means or methods, coordination
of the work with other trades, or construction safety precautions, all of which are the sole responsibility of the
Contractor. The Consultant's review shall be conducted with reasonable promptness while allowing sufficient time
in the Consultant's judgment to permit adequate review. Review of a specific item shall not indicate that the
Consultant has reviewed the entire assembly of which the item is a component. The Consultant shall not be
responsible for any deviations from the Construction Documents not brought to the attention of the Consultant in
writing by the Contractor. The Consultant shall not be required to review partial submissions or those for which
submissions of correlated items have not been received.
Standard of Care
In providing services under this Agreement, the Consultant will endeavor to perform in a manner consistent with
that degree of care and skill ordinarily exercised by members of the same profession currently practicing under
similar circumstances.
Supplanting of Former Consultant
In consideration of the risks and rewards involved in this Project, the Client agrees, to the maximum extent
permitted by law, to indemnify and hold harmless the Consultant from any damages, liabilities or costs, including
reasonable attorneys' fees and defense costs, arising or allegedly arising from any negligent acts, errors or
omissions by any prior consultant employed by the Client on this project and from any claims of copyright or patent
infringement by the Consultant arising from the use of any documents prepared or provided by the Client or any
prior consultant of the Client's. The Client warrants that any documents provided to the Consultant by the Client
or by the prior consultant may be relied upon as to their accuracy and completeness without independent
investigation by the supplanting Consultant and that the Client has the right to provide such documents to the
supplanting Consultant free of any claims of copyright or patent infringement or violation of any other party's rights
in intellectual property.
34
Greg Gruen
City of McHenry
December 16, 2022
Dartmoor Dr Resurfacing – Construction Engineering
Page 9
Suspension of Services
If the Project or the Consultant's services are suspended by the Client for more than thirty (30) calendar days,
consecutive or in the aggregate, over the term of this Agreement, the Consultant shall be compensated for all
services performed and reimbursable expenses incurred prior to the receipt of notice of suspension. In addition,
upon resumption of services, the Client shall compensate the Consultant for expenses incurred as a result of the
suspension and resumption of its services, and the Consultant's schedule and fees for the remainder of the Project
shall be equitably adjusted.
If the Consultant's services are suspended for more than ninety (90) days, consecutive or in the aggregate, the
Consultant may terminate this Agreement upon giving not less than five (5) calendar days' written notice to the
Client.
If the Client is in breach of the payment terms or otherwise is in material breach of this Agreement, the Consultant
may suspend performance of services upon five (5) calendar days' notice to the Client. The Consultant shall have
no liability to the Client, and the Client agrees to make no claim for any delay or damage as a result of such
suspension caused by any breach of this Agreement by the Client. Upon receipt of payment in full of all outstanding
sums due from the Client, or curing of such other breach which caused the Consultant to suspend services, the
Consultant shall resume services and there shall be an equitable adjustment to the remaining project schedule
and fees as a result of the suspension.
Termination
In the event of termination of this Agreement by either party, the Client shall within fifteen (15) calendar days of
termination pay the Consultant for all services rendered and all reimbursable costs incurred by the Consultant up
to the date of termination, in accordance with the payment provisions of this Agreement.
The Client may terminate this Agreement for the Client's convenience and without cause upon giving the
Consultant not less than seven (7) calendar days' written notice.
Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar
days' written notice for any of the following reasons:
• Substantial failure by the other party to perform in accordance with the terms of this Agreement and through
no fault of the terminating party;
• Assignment of this Agreement or transfer of the Project by either party to any other entity without the prior
written consent of the other party;
• Suspension of the Project or the Consultant's services by the Client for more than ninety (90) calendar days,
consecutive or in the aggregate;
• Material changes in the conditions under which this Agreement was entered into, the Scope of Services or the
nature of the Project, and the failure of the parties to reach agreement on the compensation and schedule
adjustments necessitated by such changes.
In the event of any termination that is not the fault of the Consultant, the Client shall pay the Consultant, in addition
to payment for services rendered and reimbursable costs incurred, for all expenses reasonably incurred by the
Consultant in connection with the orderly termination of this Agreement, including but not limited to demobilization,
reassignment of personnel, associated overhead costs and all other expenses directly resulting from the
termination.
Testing Laboratory Services
It is acknowledged that the Consultant has been requested by the Client to subcontract certain laboratory testing
services on behalf of the Client to (name of lab), an independent testing laboratory. The Consultant agrees to do
so in reliance upon the Client's assurance that the Client will make no claim or bring any action at law or in equity
35
Greg Gruen
City of McHenry
December 16, 2022
Dartmoor Dr Resurfacing – Construction Engineering
Page 10
against the Consultant as a result of this subcontracted service. The Client understands that the Consultant has
not performed any independent evaluation of the testing laboratory's data and the Client shall not rely upon the
Consultant to determine the quality or reliability of the testing laboratory's reports. In addition, the Client agrees,
to the fullest extent permitted by law, to indemnify and hold the Consultant harmless from any damages, liabilities,
or costs, including reasonable attorneys' fees and defense costs, arising from the services performed by (name
of lab) except only those damages, liabilities, or costs caused by the sole negligence or willful misconduct of the
Consultant.
Third-Party Beneficiaries
Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a
third party against either the Client or the Consultant. The Consultant's services under this Agreement are being
performed solely for the Client's benefit, and no other party or entity shall have any claim against the Consultant
because of this Agreement or the performance or nonperformance of services hereunder. The Client and
Consultant agree to require a similar provision in all contracts with contractors, subcontractors, sub-consultants,
vendors and other entities involved in this Project to carry out the intent of this provision.
Unauthorized Changes
In the event the Client, the Client's contractors or subcontractors, or anyone for whom the Client is legally liable
makes or permits to be made any changes to any reports, plans, specifications or other construction documents
prepared by the Consultant without obtaining the Consultant's prior written consent, the Client shall assume full
responsibility for the results of such changes. Therefore the Client agrees to waive any claim against the
Consultant and to release the Consultant from any liability arising directly or indirectly from such changes.
In addition, the Client agrees, to the fullest extent permitted by law, to indemnify and hold harmless the Consultant
from any damages, liabilities, or costs, including reasonable attorneys' fees and costs of defense, arising from
such changes.
In addition, the Client agrees to include in any contracts for construction appropriate language that prohibits the
Contractor or any subcontractors of any tier from making any changes or modifications to the Consultant's
construction documents without the prior written approval of the Consultant and that further requires the Contractor
to indemnify both the Consultant and the Client from any liability or cost arising from such changes made without
such proper authorization.
If this agreement meets with the (Client’s) approval, please have the proper (Village, City, County, Company)
officials sign and date same where indicated below and return one (1) copy for our file. If you have questions on
any of the above, please call me at our (Elgin) office.
Yours truly,
HAMPTON, LENZINI AND RENWICK, INC.
Ryan Livingston, PE
Vice President
Enclosure
36
Greg Gruen
City of McHenry
December 16, 2022
Dartmoor Dr Resurfacing – Construction Engineering
Page 11
ACCEPTANCE
The terms and conditions of this letter agreement are hereby accepted by the City of McHenry for
construction engineering services set forth above.
By _____________________________________ ______________________________
Date
Title _____________________________________
ATTEST:
By _____________________________________
Title _____________________________________
37
###### ###### ###### ###### ######
Task Description E6 E4 E3 E2
SUR
1 Direct Costs Hours Fee
1. CONSTRUCTION ENGINEERING
Pre-Construction Services 0-$
Pre-Construction Meeting 1 1 1 3 515.00$
Kick-Off / Resident Meetings - Not Anticipated 0-$
Construction Notification Letters - Not Anticipated 0-$
Utility Coordination - Not Anticipated 0-$
Project Setup and Quantity Review - Not Anticipated 0 -$
Construction Services 0-$
ADA Ramp Construction Staking 16 16 1,920.00$
Construction Observation (40 Days @ 8 Hrs/Day)320 320 41,600.00$
Construction Observation OT (5Hrs Per Week)60 60 7,800.00$
Progress Meetings-Included in CO Hours 0-$
Stakeholder Coordination-Included in CO Hours 0-$
QA Material Testing 5,000.00$ 0 5,000.00$
Post-Construction Services 0-$
As-Built Survey-Not Anticipated 0-$
Punchlist and Final Inspection 8 8 16 2,480.00$
Final Agreement to Quantities 40 40 5,200.00$
As-Built Drawings - Not Anticipated 0-$
2. QUALITY ASSURANCE AND PROJECT ADMINISTRATION
Quality Assurance and Quality Control 16 16 3,280.00$
Project Administration 16 64 80 14,800.00$
Total 33 73 0 429 16 5,000.00$ 551 82,595.00$
Employee Classification
CITY OF MCHENRY
CONSTRUCTION ENGINEERING SERVICES
DARTMOOR DRIVE RESURFACING
DETAILED COST BREAKDOWN
12/16/2022 1 of 138
EXHIBIT A
Scope of Service
Dartmoor Drive Resurfacing
City of McHenry
SCOPE OF SERVICES
The City of McHenry (hereinafter the “Client”) has requested professional engineering services for Dartmoor
Drive Resurfacing project (hereinafter the “Project”). The following outlines the proposed Project scope of
services.
UNDERSTANDING OF THE PROJECT
Hampton, Lenzini and Renwick, Inc. (HLR) has prepared this Scope of Work for engineering services
based on our knowledge of the Project from the following items:
● Email request for proposal from Greg Gruen (ggruen@cityofmchenry.org) to Amy McSwane
(amcswane@hlreng.com) dated Wednesday November 9, 2020.
● Site Review
● Review of the Phase II Plans
The following is a list of basic project understandings
● HLR will provide FULL TIME Phase III Construction Observation and Coordination
● HLR will provide ADA Ramp Construction Staking
● HLR will coordinate with Sub-Consultant to provide construction material testing
● Utility Coordination is not anticipated for this project
● Locating of Private or Public Utilities is not anticipated
● Coordination with IDOT is not anticipated
● Coordination with regulatory agencies is not anticipated
The project limits are understood to be Dartmoor Drive from Structure 056-6007 to West Crystal Lake
Road (approximately 3,368 Feet)
Schedule – Based on our project understanding, the following are project milestones desired by
Client.
Bid Opening (Local) February 23, 2023
Start of Construction May 1, 2022
End of Construction September 11, 2023
39
PHASE III Construction ENGINEERING
HLR will provide Construction Engineering services for the project to ensure that items in the contract are being
constructed in accordance with the plans and bid documents. Since the construction schedule is solely outside
of HLR’s control, timeframe represented in this agreement are based on the best available information. At this
time, HLR estimates that from the beginning of construction to completion will be 8 weeks. For purposes in
this agreement Full Time considered to be no more than 40 hours per week. For this contract we have assumed
5 hours per week of overtime will be required. Based on the level of on-site construction engineering desired by
the Client, increases to the duration of construction or increases to staffing required to observe contractor
operations will constitute additional work. HLR will notify the Client when the contractor is behind schedule
since this could cause the need for additional work, not anticipated by the agreement. Final project close-out
including punchlists, documentation, agreement to final quantities and final acceptance of the improvements is
assumed to require no more than 40 hours. If the contractor is still not in agreement after this effort has been
made HLR will close-out the project and provide final documentation to the Client. Additional efforts requested
by the Client to come to an agreement with the contractor may constitute additional work.
Based on anticipated construction activities and the anticipated contractor schedule, HLR will provide the
following personnel:
o Resident Engineer/Technician – Full Time
o Project Manager – Part Time (maximum 8 Hours per week)
The following items are included in the construction engineering scope of services:
1. Pre-Construction Services
HLR will provide the following pre-construction services in order to be ready for the start of construction
activities:
ᵨ Locally Funded Project Pre-Construction Meeting: For the locally funded projects,
HLR will lead a pre-construction meeting with the contractor and Clients Staff to discuss
community needs, utility coordination, safety and Maintenance of Traffic plans, project
goals, potential conflicts/issues, and schedule. We will bring up any issues that we feel need
to be discussed as a group in order to provide a clear understanding of expectations and
schedule.
ᵨ Public Relations: HLR will be present on-site during construction, as dictated by the
contract, and will coordinate with local residents and business throughout the project. In
addition, HLR will provide the following additional public relations measures:
● Provide 24-hour contact information to Client and specified Stakeholders
● Construction notifications
● E-blasts
● Weekly construction status to the Village
● Social Media information for Clients feed including text and visuals
● Project website
ᵨ ADA/PROWAG Coordination: HLR will perform a pre-construction site walk-through to
identify curb/gutter and sidewalk removal limits for accessible ramps. They will consider
existing drainage patterns and connections to existing facilities while evaluating limits of
construction.
ᵨ Project Setup: We will organize all project files and perform submittal, and catalog
cut/shop drawing review. Our geotechnical sub-consultant will review and comment on the
contractor-submitted Quality Control Plans for Asphalt and Concrete production.
40
2. Construction Services
ᵨ Verify Construction Layout: HLR will provide line/grade assistance and confirm layout
for the work. This will also include extensive on-site coordination regarding accessible ramp
design and layout.
ᵨ Resident Engineer/Technician: HLR will provide full-time, on-site resident engineering
and inspection services to verify that the improvements are constructed, recorded, and
quantified in accordance with the IDOT Project Procedures Guide, IDOT Construction
Manual, project standards, Client requirements, engineering plans, and construction
documents. This will include rejection and non-payment of any work that is deficient, liaison
functions, and coordination with all stakeholders. Resident engineering will be provided as
detailed in public relations section above.
ᵨ Documentation: Daily records of contractor activities in the desired Municipal format,
Inspector Daily Reports, Weekly Reports, and Pay Estimates will be maintained throughout
the duration of construction. Prior Authorization forms will be submitted to the Client for
any/all work that is encountered that requires budget changes. In addition, BC-635 Extra
Work Daily Report forms will be utilized to track any work that does not have an Agreed Unit
Price. All documentation will be prepared by staff that is trained in IDOT’s Documentation of
Contract Quantities (Class S-14).
ᵨ Progress Meetings/Status Updates: HLR will conduct progress meetings to discuss
project status and look-ahead schedules. Updates and minutes will be sent to the Village
weekly. If it is determined that the contractor has deviated from the approved project
schedule, they will be directed to resubmit a catch-up schedule to ensure that the project
completion date is not compromised.
ᵨ Material Tracking / Yield Checks: HLR will schedule and coordinate with our
geotechnical sub-consultant to provide testing concrete and asphalt in accordance with
IDOT policies. We will perform yield checks on all materials. HLR will not recommend
payment for material that has not been properly inspected and/or does not meet yield check
requirements.
ᵨ Traffic Control and Site Cleanliness Monitoring: HLR will monitor all traffic control
and signage for roadway and sidewalk closures. We will monitor area routes to ensure traffic
control is effectively maintained through and around all active work zones without conflict.
In addition, we will perform daily checks that include inspection of site cleanliness to ensure
that construction dust is kept in check, all debris is removed from driving surfaces, and
removed sidewalks and roadways are ramped with temporary aggregate or asphalt
depending on the estimated time until they can be replaced.
3. Post-Construction Services
ᵨ Final Inspection: HLR will present regular punch lists to the contractor with items
requiring correction, in addition to a final punch list at the end of the improvements. After
correction, we will perform the final inspection with the contractor and Client.
Recommendation of final acceptance will occur only after all deficient items have been fixed.
ᵨ Final Quantities: HLR will provide measured quantities with the contractor on a regular
basis and at the conclusion of the project.
ᵨ Project Closeout: Our team will submit final pay estimates and change orders. In
addition, we will assemble, organize, and turn in all project files, records, quantities, etc. per
Clients requirements.
41
Task Order # 1 Page 1
ATTACHMENT A
TASK ORDER
In accordance with Section 1.2 of the Master Contract dated May 1, 2022, between the City of
McHenry (the “City”) and Hampton, Lenzini and Renwick, Inc. (the “Consultant”), the Parties
agree to the following Task Number 1:
1. Contracted Services:
Phase III Engineering Services for the Dartmoor Drive Resurfacing Project. See attached
Exhibit A Scope of Services.
2. Project Schedule (attach schedule if appropriate):
See attached Exhibit A Scope of Services.
3. Project Completion Date:
All Contracted Services must be completed on or before: N/A
4. Project Specific Pricing (if applicable):
Not to exceed $82,595.00.
5. Additional Changes to the Master Contract (if applicable):
N/A
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED
[signature page follows]
42
Task Order # 1 Page 2
CITY OF MCHENRY HAMPTON, LENZINI AND RENWICK, INC.
Signature Signature
Director of Public Works
And Engineering
Printed Name
, 20 , 20
Date Date
If greater than $[10,000], the City Administrator’s signature is required.
Signature
City Administrator
, 20
Date
If compensation is greater than $[20,000], then the City Council must approve the Services
Change Order in advance and the City Administrator or Mayor’s signature is required.
Signature
, 20
Date
43
Department of Public Works
Troy Strange, P.E., Director of Public Works
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
tstrange@cityofmchenry.org
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer -oriented, efficient and fiscally responsible manner.
CONSENT AGENDA SUPPLEMENT
DATE: April 3, 2023
TO: Mayor and City Council
FROM: Troy Strange, P.E., Director of Public Works
RE: Right of Way Permitting Agreement (i3 Broadband)
ATT: Zukowski, Rogers, Flood, & McArdle Letter (3-7-23)
Right-Of-Way Permitting Agreement
Ordinance Authorizing Execution of a Right-of-Way Permitting Agreement
Between the City of McHenry and i3 Broadband
AGENDA ITEM SUMMARY:
Staff requests City Council to consider adopting an ordinance approving a Right-of-Way
Permitting Agreement between the City of McHenry and i3 Broadband.
BACKGROUND:
In Winter of this year, City staff was approached by staff of i3 Broadband, which is a
telecommunications company primarily operating in central and south ern Illinois, to begin
coordination of their entry into the telecommunications market in municipalities within the
McHenry County area. Upon completion of the construction of their distribution infrastructure ,
i3 Broadband will provide fiber internet serv ices for residential customers. As a
telecommunications provider, i3 Broadband has certain rights of entry into public right-of-ways
and therefore, it is in the City’s interest to coordinate their entry into the City and develop a
permitting process to supplement the City’s existing ordinances. As there will be numerous
installations permitted by i3 Broadband, the City’s conventional permitting process requiring an
individual permit for each installation will be burdensome and may not allow staff to meet
turnaround time obligations that the City is held to by Federal law with regard to permit review.
Therefore, staff has worked with both i3 Broadband staff and the City Attorney’s office to develop
a consolidated permitting process which creates a master permit with all restoration and
installation costs secured by bonds and certificates of insurance provided. The master permit is
processed on an annual basis with all necessary bonds and certificates produced in order to allow
individual installation permits to be reviewed more expeditiously. The process developed
44
supplements the City’s existing Right-of-Way ordinance, and has been drafted by the City
Attorney’s office with input from staff.
ANALYSIS:
The language of the agreement has been drafted and reviewed by both the City Attorney’s office
and i3 Broadband as well as City staff. A letter of explanation of the purpose of the agreement
has been prepared by the City Attorney’s office for the clarification of the City Council.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended that a motion be made for the City Council to
adopt an ordinance approving a Right-of-Way Permitting Agreement between the City of
McHenry and i3 Broadband.
45
LAW OFFICES
ZUKOWSKI, ROGERS, FLOOD & McARDLE
50 VIRGINIA STREET
CRYSTAL LAKE, ILLINOIS 60014
(815)459-2050
RUTH A. SCHLOSSBERG FAX (815)459-9057
rschlossberg@zrfmlaw.com www.zrfmlaw.com
March 7, 2023
Mayor and City Council
City of McHenry
333 S. Green Street
McHenry, IL 60050
RE: Right of Way Permitting Agreement with i3 Broadband
Ladies and Gentlemen:
Starting this construction season and continuing for the next several years in multiple
stages, i3 Broadband (“i3”), a telecommunications company, is planning to install a fiber optic
network for the delivery of certain telecommunications services in your City’s rights of way. While
i3, as a telecommunications company, is entitled by state law to use your rights of way for its
equipment, they are also bound to follow your existing Right of Way Ordinance that governs such
installations to protect municipal resources. That ordinance contains detailed rules for such
construction including rules for insurance and bonding of the work, indemnification of the
municipality by the permittee, rules about landscaping, traffic, safety, restoration. and appearance,
and engineering and planning requirements.
Most of the Right of Way Ordinance rules were designed to address one-time or occasional
permit requests by existing utility companies such as Comcast, NICOR, AT&T and ComEd, and
it is unusual for the municipality to be asked to facilitate the installation of an entirely new system
over a multi-year period. Therefore, through MCCG and our law firm, representatives from
Algonquin, Huntley, Lake in the Hills, McHenry and Woodstock have been in talks with i3 to
streamline the permit application process for i3’s project in order to reduce the permit review
burden on each town.
The attached agreement is intended to do this by creating a two-stage permitting process.
Once each year, i3 will submit basic information about their plans and complete all the “general”
requirements to obtain a “Master Permit.” This step will include posting a bond, meeting municipal
insurance requirements, and submitting general information about emergency plans, traffic,
landscaping and contact information. Thereafter throughout the year, they will only need to submit
more specific details for each of their individual installations by submitting plans and engineering
certifications for the project, and by requesting any needed variances from your Right of Way
Ordinance (as authorized by that ordinance). They will only need to update previously submitted
information if it has changed or if a project will require lane closures or other such information.
Because the time that a municipality is given to respond to telecommunications companies permit
requests is set by state law, we hope this two-stage process will speed and simplify the permit
application and review process and reduce the total need for staff time devoted to these anticipated
46
requests. We also hope it will allow your permitting team to set some general standards and
expectations for landscaping, restoration, and installation procedures at the start of the project that
can remain in place for its duration.
With limited exceptions, the changes here do not vary greatly from your existing Ordinance
requirements, though they do change or clarify some of the items that must be submitted and the
timing of those requirements.
As drafted, this Agreement will be good through December 31, 2025.
Your Public Works Department permitting team has cooperated with us on this project,
and we hope this will help improve efficiency and use of that team’s time for this ongoing
i3project. I am sure that team can answer most questions you may have about this matter, but
please do not hesitate to be in touch with me if I can help answer any questions for you.
If the Agreement attached to this letter as Attachment A meets with your approval, then a
motion would be in order to approve the ordinance authorizing its execution by the Mayor and its
attestation by the City Clerk.
Sincerely yours,
Ruth A. Schlossberg
cc: Chalen. Daigle, MCCG
Troy Strange, Director of Public Works
David McArdle
Attachment A: Ordinance and Right-Of-Way Permitting Agreement with i3 Broadband
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RIGHT-OF-WAY PERMITTING AGREEMENT
This Right-Of-Way Permitting Agreement (“Agreement”) is made and entered into this
____ day of __________, 2023, by and between the CITY OF McHENRY, an Illinois municipal
corporation (the “Municipality”) and i3 BROADBAND (“CLEC”).
Recitals
WHEREAS, Municipality owns or controls various public ways within the corporate limits
of the Municipality, including but not limited to highways, roads, streets, lanes, alleys, paths,
curbs, sidewalks, underground water and sewer, or other public ways, public easements, and public
rights-of-way (hereinafter “Public Ways”); and
WHEREAS, CLEC, through its affiliate, iTV-3, LLC, is a holder of a certificate to provide
competitive local exchange carrier service and is thus entitled to access to the Municipality’s
Public Ways and desires to utilize the Municipality’s Public Ways for the installation of a fiber
optic cable and appurtenances; and
WHEREAS, the Municipality intends to exercise its authority to manage CLEC’s use of
Municipality’s Public Ways, all in accordance with and subject to the terms, conditions and
limitations of the Municipality’s Title 8, Chapter 7, Construction of Utility Facilities in the Rights-
of-Way (the “Right of Way Ordinance”), except to the extent specifically modified by this
Agreement, for the mutual convenience of and efficient operations of CLEC and the Municipality.
NOW, THEREFORE, for and in consideration of the mutual covenants, and obligations
contained herein, and other good and valuable consideration received by each party, the sufficiency
of which is hereby acknowledged, the parties agree as follows:
1. Incorporation of Recitals. The foregoing recitals are hereby incorporated into this Agreement
in their entirety.
2. Conditions of Use. CLEC hereby agrees to follow and be bound by the Municipality’s Right
of Way ordinance, except as otherwise specifically modified by this Agreement, in order to
construct, install, operate, inspect, maintain, repair, upgrade, replace and remove a fiber optic
cable and any and all lines, conduits, access manholes, pull vaults, and other similar equipment
and devices owned or used by CLEC in the Municip ality’s Public Ways for the purpose of
providing telecommunication services (the “Installation Project”). CLEC anticipates that the
Installation Project will take place over a multi-year period in separate phases over that time
(“Individual Installation(s)”).
3. Term. This Agreement and the conditions of use granted to CLEC hereunder shall commence
as of the date of this Agreement and shall continue through December 31, 2025.
4. Installation Project Subject to this Agreement . CLEC agrees and warrants that the
Installation Project will be done and completed in a good and workmanlike manner, and at no
expense to Municipality. The Installation Project will be undertaken in the name of, or pursuant
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to contracts or agreements with CLEC, and CLEC agrees that all parties contracting with
CLEC for any part of the Installation Project shall be bound by the terms and conditions of this
Agreement and by the Municipality’s Right of Way Ordinance, other than as modified by this
Agreement.
5. Two Stage Permitting Procedure.
a. The Parties agree that the permitting process for the Installation Project may take place
in two stages. The intent of this two-stage process is to streamline the process for both
parties, and to ensure that the Parties’ resources can be expended in the most efficient
manner possible.
b. First, the CLEC must annually apply for and obtain a “Master Permit” pursuant to this
Agreement. The Master Permit is intended to provide the Municipality with generally
applicable information about the CLEC Installation Project proposed to be undertaken
within the Municipality.
c. Thereafter, for each Individual Installation, the CLEC may provide only such additional
information as is described in this Agreement related to each Individual Installation.
d. Unless the Parties mutually agree otherwise, in writing, the application for a Master
Permit must be submitted at least thirty (30) days before the CLEC intends to begin
work in the Municipality’s rights of way, and the Municipality shall have twenty-five
(25) days to respond to any such Master Permit application.
e. Unless the Parties mutually agree otherwise, in writing, the applic ation for any
Individual Installation project, must be submitted at least 10 days before the CLEC
intends to begin work in the Municipality’s rights of way for that Individual
Installation, and the Municipality shall have seven (7) days to respond to any such
Individual Installation application.
6. Master Permit Application for Installation Project. CLEC may satisfy certain permit
requirements annually rather than for each Individual Installation by completing a master permit
application (the “Master Appli cation”) for the Installation Project. Once the requirements of the
Master Application have been met, the Municipality shall issue a permit (the “Master Permit”)
which authorizes the CLEC to proceed to the Stage Two permit process for each Individual
Installation. The following items must be submitted annually (and updated if information changes)
to be eligible for a twelve-month long Master Permit:
a. The CLEC’s corporate name and address, telephone and fax numbers, and an e-mail
address and cell phone number for a contact person, as well as such information for a local
contact, if different.
b. The CLEC’s subcontractor’s name and address, if different than the CLEC, its telephone
and fax numbers, and an e-mail address and cell phone number for a contact person, as
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well as such information for a local contact, if different, and a description of its interest in
the work.
c. The names, addresses and telephone and fax numbers, and e-mail addresses of all
professional consultants, if any, advising the CLEC with respect to the application.
d. A detailed description of the proposed work and the purposes and intent of the facilities to
be installed and the uses to which the facilities will be put. The scope and detail of such
description shall be appropriate to the nature and character of the work to be performed,
with special emphasis on those matters likely to be affected or impacted by the work
proposed.
e. A written traffic control plan demonstrating the protective measures and devices that will
be employed consistent with the Illinois Manual on Uniform Traffic Control Devices, to
prevent injury or damage to persons or property and to minimize disruptions to efficient
pedestrian and vehicular traffic.
f. An emergency contingency plan which shall specify the nature of potential emergencies,
including, without limitation, construction and hazardous materials emergencies, and the
intended response by the CLEC. The intended response shall include notification to the
Municipality and shall promote protection of the safety and convenience of the public.
Compliance with ICC regulations for emergency contingency plans constitutes compliance
with this section unless the Municipality finds that additional information or assurances are
needed.
g. Evidence of insurance as required by the Right of Way Ordinance that will cover all
Installation Project work of CLEC in the Municipality plus evidence of professional
liability insurance of one million dollars ($1,000,000.00).
h. Submission to the Municipality of a Performance Bond:
i. The Performance Bond shall be in a form acceptable to the Municipality.
ii. The Performance Bond shall be for $50,000, unless the CLEC is working on greater
than two Individual Installations at the same time, in which case the Municipality
may require a bond in a dollar amount sufficient to provide for one hundred twenty
five percent (125%) of the reasonably estimated cost to restore the right-of-way for
all such Individual Installations to at least as good a condition as that existing prior
to the construction project proposed under the Master Permit, as determined by the
Director of Public Works. Notwithstanding the requirement to post a greater bond
amount in the event that more than two Individual Installations are underway at the
same time, the CLEC shall not be required to post a total Performance Bond in an
amount greater than $100,000.
iii. The Performance Bond may be called upon to address any and all liens and all
damages, claims, costs or expenses that the Municipality may pay or incur by
reason of any action or nonperformance by CLEC in violation of this Agreement
and the applicable provisions of the Municipality’s Right of Way Ordinance for the
Installation Project, including, without limitation, any damage to public property or
restoration work the CLEC was required to perform, but that the Municipality must
perform itself or have completed as a consequence solely of the CLEC’s failure to
perform or complete, and all other payments due the Municipality from the CLEC
pursuant to this Agreement and to the applicable provisions of the Municipality’s
Right of Way Ordinance.
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iv. Only where the construction of facilities proposed under the Master Permit will be
performed in phases in multiple locations in the City, with each phase consisting of
construction in multiple locations, but where construction in one location will not
be undertaken prior to substantial completion of restoration in the previous location,
then the Public Works Director may, in the exercise of sound discretion, allow the
CLEC to post a single amount of security which shall be applicable to each phase
or location of the construction under the Master Permit. The amount of the Bond
for such phased construction shall be equal to the greatest amount that would have
been required under the provisions of this section for any single phase or location
(or equal to the amount for multiple locations if construction will be occurring in
more than one place at a time).
v. This Performance Bond shall be continuously maintained at the CLEC’s sole cost
and expense until the completion of the Installation Project.
i. All licenses and regulatory authorizations issued by any agency authorizing the provision
of the services to be provided.
j. A master landscape plan, if, in the opinion of the Director of Public Works, any is
appropriate for the Installation Project.
k. At least one customer service contact name, number and e-mail address that the
Municipality may provide to members of the public with any complaints or comments
about CLEC service or work in the public ways.
7. Permit Requirements for Individual Installations. Once a Master Permit has been issued by
the Municipality, CLEC shall only be required to submit such additional information as may be
required by this section for each Individual Installation location within the Municipality. These
shall include, but not necessarily be limited to, the following:
a. Updates to any written traffic control and emergency contingency plan already on file with
the Master Permit application, only if either will change for the Individual Installation. If
any traffic interference or lane closures will be necessitated by an Individual Installation,
CLEC must give municipality at least three business days’ notice.
b. For the Individual Installation, drawings, plans and specifications showing the work
proposed, including engineering plans depicting the Individual Installation in detail, and
the certification of an engineer that such drawings, plans and specifications comply with
applicable codes, rules and regulations . Drawings shall include a location map, dimensions
of the right-of-way line and a legend of all symbols.
c. Any request for a variance from one or more provisions of the Right of Way Ordinance
pursuant to the variance provisions of that Ordinance.
d. A detailed site plan showing the preferred location of the proposed facilities (subject to
One-Call marks) including any existing apparent structure and any apparent adjacent
improvements.
e. A specific landscape plan or update, if, in the opinion of the Director of Public Works, any
is appropriate for the Individual Installation.
f. Such additional information as may be reasonably required by the Municipal permitting
authority to protect the public’s health, safety, and welfare.
8. Variations. The Parties agree that the Municipality’s Public Works Director may exercise
discretion in determining whether an item identified in this Agreement applies to the
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particular circumstances of a Master Application Permit or an individual Installation
permits and may waive a requirement or modify it to better fit the circumstances of the
specific application pursuant to the Variation Procedure of the Municipality’s Right of Way
Ordinance.
9. Fees and Costs. Municipality shall not impose any permit fees inconsistent with the
requirements of 35 ILCS 635/30, but all Parties agree that the Municipality may recover
third-party engineering and other third-party costs incurred in the review of any
installations or permit requests. By executing this Agreement, the CLEC agrees to
reimburse the Municipality for all reasonably incurred third-party engineering and other
third-party costs within 30 days of receipt from the municipality of an invoice or other
documentation of such costs. The Municipality shall endeavor to keep the CLEC informed
of the need for any third-party review associated with any installations or permit requests.
10. Miscellaneous Provisions.
a. Transferability of Agreement. The CLEC’s right, title, or interest in this Agreement
shall not be sold, transferred, assigned, or otherwise encumbered, other than to an entity
controlling, controlled by, or under common control with the CLEC, without prior
written notice to Municipality. No such notice shall be required, however, for a transfer
in trust, by mortgage, by other hypothecation, or by assignment of any rights, title, or
interest of the CLEC in its fiber optic network in order to secure indebtedness.
b. Specific Performance. This Municipality may seek specific performance of the
CLEC’s specific performance of this Agreement if after written notice by Municipality
to CLEC of the occurrence or existence of a default or material breach, CLEC, fails to
cure, or commence good faith efforts to cure, such default or material breach within 45
days after delivery of such notice. The Municipality may also seek monetary damages
for its provable damages from any such breach.
c. Indemnification. The indemnification provisions of the Right of Way Ordinance shall
extend to and include any matters associated with or arising out of this Agreement.
d. No Joint Venture or Partnership . This Agreement shall not be construed so as to
create a joint venture, partnership, employment, or other agency relationship between
the parties hereto.
e. Joint and Collective Work Product. This Agreement is and shall be deemed and
construed to be a joint and collective work product of Municipality and CLEC, and as
such, this Agreement shall not be construed against one party as the otherwise
purported drafter of the same by any court of competent jurisdiction in order to resolve
any inconsistency, ambiguity, vagueness or conflict, if any, in the terms or provisions
contained herein.
f. Severability. If any provision of this Agreem ent is held unenforceable by any court
having jurisdiction, no other provisions will be affected, and the court will modify the
unenforceable provision (consistent with the intent of the parties as evidenced in this
Agreement) to the minimum extent necessary so as to render it enforceable.
g. Governing Law. This Agreement shall be subject to and governed by the laws of the
State of Illinois. Venue for the resolution of any disputes or the enforcement of any
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rights arising out of or in connection with this Agreement shall be in the Circuit Court
for McHenry County, Illinois.
h. Counterparts. This Agreement may be executed in multiple counterparts, each of
which shall be deemed an original, but all of which together shall constitute one and
the same instrument.
i. Paragraph Headings. Paragraph headings are inserted for convenience only and in no
way limit or define the interpretation to be placed upon this Agreement.
j. Entire Agreement. This Agreement constitutes the entire agreement and understanding
between the parties and supersedes any prior agreement or understanding relating to
the subject matter of the Agreement. This Agreement may be changed, modified or
amended only by a duly authorized written instrument executed by the parties hereto.
k. Notices. Any notice required or permitted under this Agreement shall be in writing and
shall be sufficient if personally delivered or mailed by certified mail, return receipt
requested, addressed as follows:
To Municipality:
City Administrator Derik Morefield
City of McHenry
333 S. Green Street
McHenry, IL 60050
To the CLEC:
Clint Streit, General Manager Northern Illinois
i3 Broadband
602 High Point Lane
East Peoria, IL 61611
Notices mailed in accordance with the provisions of this paragraph shall be deemed
to have been given on the third business day following mailing. Notices personally
delivered shall be deemed to have been given upon delivery.
IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be
executed by its duly authorized representatives as of the day and year first above written.
City of McHenry, Illinois i3 Broadband
By: By:
Wayne Jett, Mayor Clint Streit, General Manager
Northern Illinois
ATTEST:
_____________________________________
Trisha Ramel, City Clerk
53
An Ordinance Authorizing the Execution of a Right-o f-Way Permitting Agreement
Between the City of McHenry and i3 Broadband , Page 1
ORDINANCE NO. __________
An Ordinance Authorizing the Execution of a Right-of-Way Permitting Agreement
Between the City of McHenry and i3 Broadband
WHEREAS, the City of McHenry (“City”), McHenry Count y, Illinois, is a home rule
municipality as contemplated under Article VII, Section 6, of the Constitution of the State of
Illinois, and the passage of this Ordinance cons titutes an exercise of the City’s home rule powers
and functions as granted in the Constitution of the State of Illinois ; and
WHEREAS, the City owns or controls various public ways within the corporate limits of
the City, including but not limited to highways, roads, streets, lanes, alleys, paths, curbs,
sidewalks, underground water and sewer, or other public ways, public easements, and public
rights-of -way (hereinafter “Public Ways”); and
WHEREAS, i3 Broadband , through its affiliate, iTV -3, LLC, is a holder of a certificate to
provide competitive local exchange carrier service and is thus entitled to access t o the City’s
Public Ways and desires to utilize the City’s Public Ways for the installation of a fiber optic
cable and appurtenances; and
WHEREAS, the City intends to exercise its authority to manage i3 Broadband ’s use of
the City’s Public Ways, all in accordance with and subject to the terms, conditions and
limitations of the City’s Title 8, Chapter 7, Construction of Utility Facilities in the Rights-of -
Way, except to the extent specifically modified by a Right -of -Way Permitting Agreement ,
att ached hereto as Exhibit A , for the mutual convenience of and efficient operations of i3
Broadband and the City; and
WHEREAS, the Mayor and City Council h ave concluded that the execution of the Right -
of -Way Agreement is in the interests of the health, safety and welfare of the City and its citizens.
NOW, THEREFORE, BE IT ORDAINED by the CITY COUNCIL of the CITY OF
McHENRY, McHenry County, Illinois, as follows:
SECTION 1: The Right -of -Way Permitting Agreement between the City of McHenry and
i3 Broadband attached hereto as Exhibit A, is hereby approved, and the Mayor and Clerk of the
City are hereby authorized to affix their signatures thereto in their respective official capacities
as the Mayor and Clerk of the City.
SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this
Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment
shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain
and continue in full force and effect.
SECTION 3: A ll ordinances or parts of ordinances in conflict herewith are hereby
repealed to the extent of such conflict.
SECTION 4: This Ordinance shall be in full force and effect upon its p assage, approval
and publication in pamphlet form (w hich publication is hereby authorized) as provided by law.
54
An Ordinance Authorizing the Execution of a Right-o f-Way Permitting Agreement
Between the City of McHenry and i3 Broadband , Page 2
Ayes Nays Absent Abstain
Alderman Devine
Alderman Glab
Alderman Harding
Alderman Strach
Alderwoman Miller
Alderman Santi
Alderman McClatchey
APPROVED:
Mayor Wayne Jett
(SEAL)
ATTEST:
City Clerk Trisha Ramel
Passed:
Approved:
Z:\M\McHenryCityof\Ordinances\ROW Agreement.i3Broadband.doc
55
C E R T I F I C A T I O N
I, Trisha Ramel, do hereby certify that I am the duly appointed, acting and qu alified Clerk
of the City of McHenry, McHenry County, Illinois, and that as suc h Clerk, I am the keeper of the
records and minutes and proceedings of the Mayor and Aldermen of said City of McHenry.
I do hereby furt her certify that at a regular meeting of the Mayor and Aldermen of the
City of McHenry, held on the day of , 2023, the foregoing
Ordinance entitled An Ordinance Authorizing the Execution of a Right-of-Way Permitting
Agreement Between the City of McHenry and i3 Broadband, was duly passed by the City
Council of the City of McHenry.
The pamphlet form of Ordinance No. , including the Ordinance and a
cover sheet thereof, was prepared, and a copy of such Ordinance was posted in the City H all,
commencing on the day of 2023, and will continue for at least
10 days thereafter. Copies of such Ordinance are also available for public inspection upon
request in the office of the City Clerk.
I do further certify that the original, of whic h the attached is a t rue and correct copy, is
entrusted to me as the Clerk of said City for safekeeping, and that I am the lawful custodian and
keeper of the same.
GIVEN under my hand and seal this day of 2023.
Trisha Ramel, Clerk
City of McHenry,
McHenry County, I llinois
(SEAL)
56
EXHIBIT A
RIGHT-OF -WAY PERMITTING AGREEMENT
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Department of Public Works
Troy Strange, P.E., Director of Public Works
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
tstrange@cityofmchenry.org
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer -oriented, efficient and fiscally responsible manner.
CONSENT AGENDA SUPPLEMENT
DATE: April 3, 2023
TO: Mayor and City Council
FROM: Troy Strange, P.E., Director of Public Works
RE: South Main Street Parking Easement (Property PIN 09-26-355-011)
ATT: Final Easement Agreement for Execution
Easement Exhibit
Legal Description
AGENDA ITEM SUMMARY:
Staff requests City Council to consider approving an Easement Agreement between Home State
Bank, as Trustee Under Trust Agreement, dated 11/17/95 known as Trust #4361 and the
City of McHenry which will grant an easement to the City for alley access as well as installation
and maintenance of storm sewer.
BACKGROUND:
In December 2021, the City Council awarded a contract for engineering design services for the
reconstruction of the South Main Street parking lot. The scope of improvements includes
pavement reconstruction, lighting installation, and installation of a storm sewer connect ing the
existing storm sewer in the John Street right-of-way to the south. The current lot is exited
through an alley to the south which is on private property and therefore the City does not have
official rights of access to. Included in the scope of services was the preparation of easement
exhibits for two properties through which the alley passes. Easements will be necessary for the
City’s rights to maintain alley access from the South Main Street Lot to John Street and for the
installation and maintenance of storm sewer along the alignment of the alley. Before the City
Council for consideration is an Easement Agreement for one of the two necessary parcels
(Property PIN 09-26-355-011). Upon securing of all necessary easements project design will be
completed and the lot will be reconstructed along with the asphalt resurfacing of the alley.
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ANALYSIS:
The language of the agreement has been reviewed and approved by each of the parties to the
agreement, has been prepared by the City Attorney, and is recommended for approval by City
Council.
RECOMMENDATION:
Therefore, if Council concurs, it is reco mmended that a motion be made to authorize the
Mayor’s execution of an Easement and Maintenance Agreement between Home State Bank,
as Trustee Under Trust Agreement, dated 11/17/95 known as Trust #4361 and the City of
McHenry which will grant an easement to the City for alley access as well as installation and
maintenance of storm sewers.
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n:\mchenry\210649\survey\docs\legal-mchenry pin 09-26-355-011.docx
LEGAL DESCRIPTION (PERMANENT ACCESS AND DRAINAGE EASEMENT):
THAT PART OF SUB-LOT 3 OF 6 OF THE COUNTY CLERK’S SUBDIVISION OF BLOCK 4 OF THE PLAT OF
WEST MCHENRY (A.K.A. PLAT NO. 10 OF MCHENRY) BEING A SUBDIVISION IN PART OF THE
SOUTHWEST QUARTER OF SECTION 26 AND THE NORTHWEST QUARTER SECTION 35, TOWNSHIP 45
NORTH, RANGE 8 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF
RECORDED MAY 6, 1902 AS DOCUMENT NO. 14086 IN PLAT BOOK 2, PAGE 39 IN MCHENRY COUNTY,
ILLINOIS, BEING DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHWESTERLY CORNER OF SAID SUB-LOT 3 OF 6 I N BLOCK 4; THENCE
SOUTHEASTERLY ALONG THE SOUTHERLY LINE OF SAID SUB-LOT 3 OF 6 (ALSO BEING THE NORTHERLY
RIGHT-OF-WAY LINE OF JOHN STREET) HAVING AN ILLINOIS COORDINATE SYSTEM (EAST ZONE) GRID
BEARING OF SOUTH 74 DEGREES 59 MINUTES 50 SECONDS EAST A DISTANCE OF 32.79 FEET TO A
POINT ON A LINE 61.00 FEET WESTERLY OF AND PARALLEL WITH THE EASTERLY LINE OF SAID SUB -LOT
3 OF 6; THENCE NORTH 15 DEGREES 00 MINUTES 24 SECONDS EAST, 19.25 FEET ALONG SAID PARALLEL
LINE TO THE POINT OF BEGINNING; THENCE NORTH 00 DEGREES 17 MINUTES 23 SECONDS WEST,
111.20 FEET TO A POINT ON THE NORTHERLY LINE OF SAID SUB-LOT 3 OF 6; THENCE SOUTH 88
DEGREES 20 MINUTES 57 SECONDS EAST, 20.01 FEET ALONG SAID NORTHERLY LINE ; THENCE SOUTH
00 DEGREES 17 MINUTES 23 SECONDS EAST, 37.39 FEET TO A POINT ON SAID LINE 61.00 FEET
WESTERLY OF AND PARALLEL WITH THE EASTERLY LINE OF SUB -LOT 3 OF 6; THENCE SOUTH 15
DEGREES 00 MINUTES 24 SECONDS WEST, 75.81 FEET ALONG SAID PARALLEL LINE TO THE POINT OF
BEGINNING.
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Mayor Jett
333 S Gre en Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
cityofmchenry.org
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of pr ograms and
services in a customer-oriented, efficient, and fis cally responsible manner.
CONSENT AGENDA ITEM
TO: Mayor and City Council
FOR: April 3, 2023 City Council Meeting
FROM: Cody Sheriff, City Planner
RE: Appointment of Ter ence Locke to Planning & Zoning Commission
ATT: Application
AGENDA ITEM SUMMARY:
Emily Smale has resigned from the Planning & Zoning Commission, which leaves an opening
that must be filled.
An application has been received from Terence Locke to fill that position and Community
Development Director Ross Polerecky and City Planner Cody Sheriff are in agreem ent that he
would be an ideal c andidate to fill that vacancy. Mayor Jett is also in agreement with staff and
is recommending him to fill the vacant position. This recommendation is now being forwarded
to the full City Council for consideration.
RECOMMEN DATION:
Therefore, if Council concurs, it is recommended a motion be made to appoint Terence Locke
to the Planning & Zoning Commissi on to fill the vacancy with a term expiratio n date of April
30, 2023.
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4•-+4
McHenr
Date* 3/17/2023
Application for: Planning&Zoning Commission
Economic Development Commission
Landmark Commission
Board of Police Commissioners
Police Pension Board
Ethics Commission
Other
Name* Terence Locke
Address*
City ResidentSince: 1982
Other Elected or Please also note if Present or Former positions
Appointed Positions Alderman City of Mchenry
Held Precinct Committeeman McHenry 25
Organization List any organizations you are a member of,and list any offices held
Membership McHenry Lions Club,secretary and president
Occupational Pharmaceutical Sales Representatives;manager,district and regional
Background Retired
Part time job in retirement
Formal Education BA degree
Governmental Do you or any of your close family or business connections own,hold stock in,serve as director of or work for any
BUSI11@SS business which provides products or services to:
Relationships City of McHenry
Other Governmental Entity
Neither
Committee/Board Do you or any of your close family or business connections serve on any Committee,Commission,Board or
Connections otherwise with an organization or agency which has,or may have,any business or personal transactions with the
Committee,Commission or Board to which you are making application?
No Yes
Are you generally familiar with the functions and workings of the Committee/Commission/Board to which you are
making application7
Yes No
What prompted you to apply for consideration of appointment to this position7
Challenges facing the city, and the region which impact our current and future
economic
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What studies.responsibilities,accomplishments,publications or community projects have you participated in or
initiated which you feel may qualify you for this position?
See above
Other Comments
Recommend by Victor Santi alderman Mchenry
State Senator Craig Wilcox
Kick Donald ,chairman republican gop Mchenry
Albert Pino, passed president north barrington il
Other information you would like to include may be attached to this application.The Mayor,being responsible for
appointments to Committees/Commissions/Boards will interview each applicant personally.What day and times are
you available7
File Upload You may upload any supporting documents here if you would like
Signature*
f
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72
dŚĞŚŽƵƌƐŽĨƚŚĞĞǀĞŶƚůŝŶĞƵƉǁŝƚŚƚŚĞŚŽƵƌƐŽĨƚŚĞĨŽƌŵĞƌƐŝĚĞǁĂůŬƐĂůĞƐ͕ŝŶĐůƵĚŝŶŐƚŚĞƚŝŵĞ
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If City Council concurs then a motion should be considered to allow the closure of Main
Street from 9am – 5pm on June 24, 2023, to allow the open container and consumption from
11am – 4pm and to waive fees to the event organizers for the Taste of McHenry on Main
Event.
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Taste of McHenry on Main 2023
Date: Saturday, June 24th
Time: 9AM-5PM Street Closure, Event is 11AM-3:30PM(last call
for food and drinks), 4PM clean-up starts
Description: Main Street businesses are hosting a street festival
to kick off the summer. This will primarily be a food festival
with food trucks, street vendors and live music. This is free
event for the community to come out and enjoy an afternoon
on Main. The road will be closed from John Street to Rt 31 to
accommodate for the vendors. Vendors will not be set up on
side walks to give everyone a safe way to walk around the
street and exit as needed. There will be 8 food trucks set up on
the East side of Main St with picnic tables to dine. There will be
vendors on the West side of Main St to shop. In the public
parking lot next to Sugar leaf (North lot), there will be a tent
with a stage for bands to play. Portable bathrooms will be set
up in the green space next the Sugarleaf on the West side of
Main street (Same as last year). There will be garbage cans
throughout the street. Businesses with a current liquor license
will be serving alcohol in plastic for an open container event.
Layout of Set up: Attached
Open Container Request: Yes
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75
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Bill Hobson, Director of Parks and Recreation
McHenry Recreation Center
3636 Municipal Drive
McHenry, Illinois 60050
Phone: (815) 363-2160
Fax: (815) 363-3119
www.ci.mchenry.il.us /park_recreation
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs
and services in a customer -oriented, efficient, and fiscally responsible manner.
CONSENT AGENDA SUPPLEMENT
DATE: April 3, 2023
TO: Mayor and City Council
FROM: Bill Hobson, Director of Parks and Recreation
RE: McHenry Area Chamber of Commerce 2023 Fiesta Days
ATT: Schedule of Events
Sign Location List
Agenda Item Summary.
Attached for the City Council’s review and consideration is the schedule of events for the
McHenry Area Chamber of Commerce’s Annual Fiesta Days. The Chamber is requesting
permission to use Petersen and Veterans Memorial Parks; special event liquor license to sell beer
and wine in Petersen Park and Veterans Memorial Park; installation of temporary advertising
signs in designated right -of -ways; use of the Parks, Police, and Public Works departments to
provide various services for the events and permission f or the display of the city’s annual
fireworks show in conjunction with the event on Sunday evening.
Background.
Fiesta Days events will be held at various times beginning Thursday, July 13, culminating w ith
the parade on Sunday, July 23, as presented in the attached schedule of events. Conditioned
upon approval of the Fiesta Days schedule, the chamber is reque sting a special event liquor
license to serve beer and wine in Petersen Park on Thursday July 13, Friday, July 14, Saturday,
July 15, Sunday, July 16, and in Veterans Memorial Park on Thursday, July 20. Every effort will
be made by the chamber to ensure that underage visitors will not be served alcoholic beverages
and I.D. wristbands will be required to purchase alcohol.
Also included in this year’s event schedule is the inclusion of the Independence Day Fireworks
Show into the first weekend of Fiesta Days. The Chamber would supplement the City fireworks
budget adding $5,000 to the usual $15,000 show. The show would be shot on Sunday July 16th
at the usual time of 9:30pm.
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Beer/Wine Sales The standardize timeframe to service beer and wine will be observed. Beer and
wine ticket sales will cease one-half hour prior to close of the event and service will be
prohibited 15-minutes prior to clo se of the event as depicted in the following schedule.
Park Use/City Services Fees. In 2013, the city developed a new fee structure with the Chamber
regarding the Music Fest weekend at Petersen Park. The fee structure requires the Chamber to
pay 50% of city manpower costs associated with the Music Fest schedule. In 2017, the Council
approved the addition of Thursday night to the Music Fest lineup with the same fee structure.
Requests or staffing requirements in addition to the usual and customary services will be paid at
100%.
Temporary Advertising Signs. As in past years, the Chamber is requesting permission to place
24’’ round signs advertising Fiesta Days in right -of -ways in front of local sponsor businesses.
Signs will be installed the week before the event and removed the following day. A list of
proposed sign locations is attached.
Analysis.
Fiesta Days is one of the biggest annual events in McHenry County. It offers something for
everyone and draws thousands of visitors to the city. F iesta Days would not be possible without
the cooperation of the Chamber of Commerce, countless volunteers, and the City of McHenry.
Recommendation.
If City Council concurs then a motion should be considered to a) accept the McHenry Area
Chamber of Commerce’s A nnual Fiesta Days event schedule; b) use of Parks, Police, and
Public Works for various services related to the event at 50%of the actual cost; c) approve
the special event liquor license; d) approve placement of temporary advertising signs as
presented; and e)approve the fireworks display on S unday July 10th in conjunction with the
event.
Petersen Park Veterans Memorial Park
Thursday, July 13 6:00 PM - 9:45 PM Thursday, July 20 5:00 PM – 9:15 PM
Friday, July 14 5:00 PM - 10:45 PM
Saturday, July 15 5:00 PM - 10:45 PM
Sunday, July 16 11:00 AM - 10:15 PM
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January 31, 2023
Mayor Wayne Jett & City Council Members City of McHenry
333 S. Green Street
McHenry, IL 60050
Dear Mayor Jett & City Council Members:
On behalf of the McHenry Area Chamber of Commerce Board of Directors and Fiesta Days
Committee, we thank you for allowing us to present Fiesta Days 2023.
Our event schedule is similar to 2022. We will kick off the event with Cask and Barrel at
Petersen Park on Thursday, and then have Music Fest on Friday through Sunday of the first
weekend. Once again, Sunday is a free family day, including Beach Bash, the car show, and
bands in the evening. We hope to continue the collaboration of fireworks on the last day of
Music Fest Weekend.
Our second week is at Veteran’s Memorial Park and downtown with our Parade Marshal
Ceremony/Concert in the Park on Thursday, Art and Street Fair on Saturday, and parade on
Sunday. Please note that in addition to the attached schedule, we are seeking approval for sign
locations indicated.
We appreciate the continued support that we receive from the City of McHenry, and we look
forward to a successful Fiesta Days.
Yours truly,
Molly Ostap
Molly Ostap, President
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TO: Mayor Wayne Jett & City Council
FROM: Molly Ostap, President & Fiesta Days Committee
DATE: January 31, 2023
SUBJ: 2023 Fiesta Days Signs
On behalf of the McHenry Area Chamber of Commerce Board of Directors and Fiesta Days
Committee, we are requesting approval to put up signs at the following establishments:
Signs would be round 2’x2’ in size. These would be put up July 7th and taken down July 24th.
1. Castle Autoplex McHenry (5) 17. Black Diamond (RT. 31)
2. McHenry Bank & Trust 18. Brake Parts Inc
3. First Midwest Bank 20. Advocate Good Shepherd Clinic
4. Home State Bank (both locations on rt. 31) 21. Chas. Herdrich & Son
5. Ignite Medical Resorts 22. Medela
6. Habitat for Humanity 23. Adams Auto Body
7. Mercy Health Care 24. Dn N Drty Towing
8. Northwestern Medicine 25. McHenry Ace Hardware
9. Meijer (McCullom Lake Road and Rt 31) 26. The UPS Store
10. Home Depot 28. Petersen Park
11. Buss Ford 29. BMO Harris Bank
12. Sam's Liquors 30. Verlo
13. jh Events and Flowers 31. Rock Solid Builders
14. Luce Orthodontics 32. Porte Brown (rte. 31)
15. McHenry Savings Bank 33. Bear Family Restaurants
16. Second Amendment Sports 34. Accurate Plumbing Pros
These sign locations may change as sponsors change, however we anticipate all of the above will
participate. The signs are promoting Fiesta Days, a community-wide event and not their business.
Please let me know if this meets with your approval and the next step we need to take. Thank you
for you consideration!
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Fiesta Days 2023 Schedule
Music Fest Weekend (Petersen Park)
July 13 – Cask and Barrel Night
July 14 – Music Fest Friday (bands, carnival)
July 15 – Music Fest Saturday (bands, carnival)
July 16 – Beach Bash Sunday (bands, carnival, kids activities, Car Show, Fireworks) – Free Day
for Families
Art and Street Fair Weekend (downtown McHenry)
July 20 – Concert in the Park/Parade Marshal Ceremony at Veteran’s Park
July 22 – Arts and Crafts in the Park, Maker’s Zone Craft Stations, DamYak Challenge, Kiwanis
Duck Derby
July 23 – Fiesta Days Parade
81
Bill Hobson, Director of Parks and Recreation
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and
services in a customer -oriented, efficient, and fiscally responsible manner.
CONSENT AGENDA SUPPLEMENT
DATE: April 3, 2023
TO: Mayor and City Council
FROM: Bill Hobson, Director of Parks and Recreation
RE: 2023 McHenry Rotary Club Band s, Brews & BBQ’s Festival
ATT: Letter of Request
Event Schedule
Agenda Item Summary:
The McHenry Rotary Club is requesting the temporary use of Petersen Park from Thursday,
August 17 through Monday, August 21, for the annual Bands, Brews and BBQ’s event. The
actual event will take place on Friday, August 18, through Sunday, August 20 - use of Petersen
Park on the Thursday preceding and Monday after is requested to facilitate event setup and
cleanup.
Background:
The McHenry Rotary club has hosted the Blues, Brews and BBQ ’s f estival that includes food
vendors, live bands, and a raffle along with a special event liquor license to serve beer, wine, and
malt beverages for 12 years. The Rotary Club has consistently met their goal of hosting a family
friendly event.
The event hours have not varied much from past years; proposed hours are Friday 4:30 PM to
11:00 PM; Saturday 3:00 PM to 11:00 PM; and Sunday 12:00 PM to 5:00 PM. Each day will
include food, live music, and beer service. A $10 donation will be requested at the gate and
children 12 and under accompanied by an adult and Armed Forces personnel in uniform will be
admitted free.
Analysis:
The city will have police presence at the event to ensure public safety. The cost to provide
police services is estimated at $7,500 in addition to the $500 park rental fee to cover the cost f or
the city to prepare the park for the event and incidentals such as general patrol of the washroom
facilities by a parks employee.
Rotary is requesting approval of a fee reduction of 50% f or all reimbursable costs similar to what
was approved for Fiest a Days. Volunteers from the Rotary Club will operate all other aspects of
the event including trash pickup, parking, stage, and sound .
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Rotary has hired a local security firm to provide wrist banding for alcohol service and local
business volunteers will serve the alcohol. Alcohol ticket sales will cease 30 -minutes prior to
festival closing times.
The Rotary Club will place 18” x 24” election style signage advertising the event in municipal
right -of -ways at locations authorized in the Municipal Code. The signs would be installed one
week prior to the event and removed by August 20.
RECOMMENDATION:
If City Council concurs then it is recommended that a motion be made to grant the
McHenry Rotary Club 1) use of Petersen Park to setup, host, and cleanup for the Blues,
Brew & BBQ’s f estival from Thursday, August 17, through Monday, August 21, 2) special
event liquor license for the sale of beer, wine , and malt liquor with drink ticket sales to
cease 30-minutes prior to park closure, 3) a 50% reduction of the charges for city services
incurred as a result of this event, 4) permission to post temporary advertising signs in
municipal right-of -ways.
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12/7/2022
To: City of McHenry
RE: Event Schedule and Information.
WWW.MRBBB.com
12th Annual
McHenry Area Rotary-BANDS, BREWS and BBQ’S
Note that we have changes to “Bands” from Blues to allow us a wider range of music.
Dates: Friday Aug. 18th thru Sunday Aug. 20nd, 2023
Location: PETERSEN PARK, 4300 Petersen Park rd. McHenry, IL 60050
McHenry Area Rotary’s Premier fund raising event.
A three day Festival with Music, Beer and Wine, Food, and a Rotary Club Raffle.
Week Of Event Schedule:
Tuesday Schedule utility locate, preliminary layout, meet on site with park staff.
Wednesday Rotary detailed park layout, mark/ flag for vendors.
Thursday Set up tents 8 am. Vendor arrival/pm set up, electrical hook-ups
Schedule Friday afternoon electrical / tent inspection by Community
Development.
Lay cable / drop gray water tanks. Over Night Security starts.
Friday Set up tables/banners, Rotary Lunch, 4pm Health Dept. & City inspections.
Gates open 4:30
Food / Beer 5:00 to 10:45 (Beer ticket sales stop 10:30)
Bands 5:30 to 11:00 pm Grounds close -11:00pm
Saturday Food / Beer 3:00 to 10:45 (Beer ticket sales stop 10:30)
Bands 4:00 to 11:00 pm Grounds close -11:00pm
Sunday Food /Beer Noon to 5:00 pm (Beer ticket sales stop 4:45)
Bands 12:00pm to 5:00pm
*** Grounds close -5:00pm Rotary Teardown tables / banners
Monday Park clean-up / remove tents, toilets, garbage and equipment.
Tents by Rotary Entry gate 20’x20’, main dinning tent 60’x100’, beer area 40’x40’, wrist
band/ticket sales 20’x20’, food vendor canopies 20’x20’. Stage tent set under canopy with 11’
legs. 20’x20’ VIP Tent
Food / Beverage served all 3 days, up to 6 BBQ / food vendors, and other food trucks.
Bands will be local and regional.
Clean up and overnight security supplied by Rotary, Thursday night thru Sunday night.
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Parking traffic layout and control by volunteers, motorcycle parking area on paved lot
2 temporary generator parking lot lights.
Additional Portable Bathroom’s, wash sinks and gray water / grease disposal.
Garbage 2 – 20 cy dumpsters with disposal.
Stage Sound and Lighting.
Overnight Private Security Thursday Night thru Sunday Night by Rotary.
Beer on tap / Wine/ Alcoholic Beverages
Wrist bands, different color each night, I. D. and banding by Rotary.
Beer served by volunteer/ sponsor, business groups, supervised by Rotary.
Rotary to supply insurance, obtain City and State Liquor License, and sell beer tickets.
2 drink at a time walk away limit. Pint refillable Glasses with event logo to be sold.
Signage Around Town: two weeks before, 15 signs 18”x24”, advertising event, park directions.
3 signs approx. 4’x8’ temp signs placed on private property
Advertising: Newspaper, Radio, Community Signs, Web Site, Social Media,
Bill Boards, Flyers and Rotary Club-runner.
Pre-sell Sponsor / Cooperate packages of entry tickets.
Insurance: General and Dram Shop Insurance by Rotary
Damage to Park facilities / major turf repair by Rotary.
Health Department permits by Vendors and Rotary.
Rescue squad / first aid - McHenry Township Fire.
Proceeds- All proceeds go to McHenry Rotary Charitable Foundation.
City of McHenry Requirements
Park Staff to set picnic Tables and Garbage Cans
Additional Police provided during event.
Provide one park staff person during event hours.
Utilities, water (cold only), electricity from existing panels.
Stage Cover, boom truck for stage banners on Thursday afternoon.
Picnic Tables / Benches, wood spools, umbrellas,
Garbage cans with one case of 50 gal. trash bags.
Motorcycle parking lot on paved area.
Light Temporary Toilets.
Galvanized Barricades around stage, at beer tent and VIP area.
Traffic Barricades for Parking / Driveway.
Any questions, please contact either Rotarian,
Don Tonyan cell 1-815-482-0746
Denis Buch cell 1-815-341-0012
85
Bill Hobson, Director of Parks and Recreation
McHenry Recreation Center
3636 Municipal Drive
McHenry, Illinois 60050
Phone: (815) 363-2160
Fax: (815) 363-3119
www.ci.mchenry.il.us /park_recreation
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs
and services in a customer-oriented, efficient, and fiscally responsible manner.
CONSENT AGENDA SUPPLEMENT
DATE: April 3, 2023
TO: Mayor and City Council
FROM: Bill Hobson, Director of Parks and Recreation
RE: Wonder Lake Ski Team Haunted Hayride
ATT: Wonder Lake Ski Team Request Letter
Agenda Item Summary.
The Wonder Lake Water Ski Show Team is requesting use of Petersen Park for their Annual
Haunted Hayride to be held on October 6, 7, 13, 14, 20 & 21, 2023, permission to post temporary
advertising signs in right -of -ways, and waiver of park us and sign permit fees.
Background.
Hayrides will begin at 7:00 PM and close at 10:30 PM.
Advertising signs would be posted throughout the month of October in approved locations
pursuant to Municipal Code Chapter 7.50.
As in the previous years, parking, loading, and unloading of t he wagons will occur on the south
side of McCullom Lake Road. Additional traffic control will be utilized on McCullom Road to
alert drivers of wagons crossing from the hayfield to the main driveway of the farm. The Ski
Team will be responsible for all ad ditional costs incurred by the city for this service.
Analysis.
As detailed in the attached letter of request, the Wonder Lake Ski Team is a not for profit
organization supporting local initiatives. Last year, event organizers adhered to the strict
guidelines put in place to hold the event creating a mutually beneficial situation for the ski team
event and the City. For these reasons staff has no concerns with the request as presented.
Recommendation.
If City Council concurs, then it is recommend ed to approve the use of Petersen Park, and
waiver of park use and sign permit fees for the Wonder Lake Ski Show Team annual
Haunted Hayride as presented.
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93
City of McHenry Council
Meeting Minutes
3.20.23
1
MINUTES
REGULAR CITY COUNCIL MEETING
Monday, March 20, 2023, 7:00 p.m.
City Council Chamber, 333 S Green St, McHenry, IL 60050
Roll Call: Mayor Jett called the roll call.
Members present Alderman Santi, Alderman Glab, Alderman McClatchey, Alderman Harding,
Alderman Strach, Alderman Devine, Alderwoman Miller, and Mayor Jett. Others present
Attorney McArdle, Administrator Morefield, Director of Public Works Strange, Director of
Community Development Polerecky, Finance Director Lynch, Director of Parks and Recreation
Hobson, Director of Economic Development Martin -absent, Chief of Police Birk-absent, City
Planner Sheriff, Deputy Clerk Johnson, and City Clerk Ramel.
Pledge of Allegiance: Mayor Jett led the pledge.
Proclamation honoring Mr. Ed Buss- Read by Alderman Santi
Proclamation for Arbor Day 2023- Read by Alderwoman Miller
Meyer/LaFarge Mining Update (Randy Wille)- The new brand name is Hol cim which will be
replacing the LaFarge Mining Company. Randy Wille approached the podium and gave some
updates regarding the South Mine Permitting showing a brief presentation to support this. He
also explained to The Council what had been completed in 2022 during his presentation and
stated the Restoration Plan will be reviewed with The Council in the spring of 2024.
Alderman Glab asked what year they think the land would be reclaimed, however, the north
reserves have to be exhausted before that occurs, Per Randy Wille so an exact date was not
given at this time.
Public Comments: None
Consent Agenda: Motion to Approve the following Consent Agenda Items as presented:
A. Adopt Resolution (BLR 09110) authorizing the use of $400,000 in Motor Fuel Tax funds
for local match funding for the Green Street Surface Transportation Program. (Public
Works Director Strange)
B. Award of the bid to Peter Baker and Son Company of Lake Bluff, Illinois for the 2023
Hot Mix Asphalt (FOB) Materials Contract in the amount of $58.00/ton for HMA Surface
Mixture and $53.00/ton for HMA Binder Mixture. (Public Works Director Strange)
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City of McHenry Council
Meeting Minutes
3.20.23
2
C. Approve an Ordinance prohibiting the use of groundwater as a potable water supply by
the installation or use of potable water supply wells or by any other method on or around
the property at 4713 W. Elm Street in the City of McHenry. (Communit y Development
Director Polerecky)
D. Parks & Recreation Facilities & Special Use Permit Requests;
E. March 6, 2023, City Council Meeting Minutes;
F. Issuance of Checks in the amount of $455,850.52;
G. As Needed Checks in the amount of $125,130.30.
A motion was made by Alderman Santi and seconded by Alderman Strach to approve
Consent Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman
Glab, Alderman McClatchey, Alderman Harding, Alderman Strach , Alderman Devine,
Alderwoman Miller. 0-nays, 0-abstained. Motion carried.
Individual Action Item Agenda:
A. Façade Program Request for Whiskey Diablo, 1 325 N. Riverside Drive
Motion to approve a Façade Grant Program Request in the amount of $30,000 for
Whiskey Diablo, located at 1325 N. Riverside Drive. (Economic Development Director
Martin)
Read by Administrator Morefield, since Director Martin was absent. 120 days and it will be
completed, should be able to start in the next few days. No public comment.
A motion was made by Alderwoman Miller and seconded by Alde rman McClatchey to
approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi,
Alderman Glab, Alderman McClatchey, Alderman Harding, Alderman Strach, Alderman
Devine, Alderwoman Miller. 0-nays, 0-abstained. Motion carried.
B. Class A Liquor License to Shelly’s Cafe, 4300 W. Elm Street
Motion to approve a Class A Liquor License to Shelly’s Cafe, located at 4300 W. Elm
Street and, if approved, approve an Ordinance amending Title 4, Chapter 2, Alc oholic
Liquor, Section 6, License Classification and Fees ; Approval Authority; Limitation on
Number of Licenses, with a license being issued after the successful background check
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City of McHenry Council
Meeting Minutes
3.20.23
3
of a qualified agent/manager. (Deputy City Clerk Johnson)
Alderwoman Miller asked if there was a floor plan attached to the packet, it was not included
but according to Deputy Monte Johnson the constituents were present during the meeting, and
they did hand out other information.
As the petitioners spoke at the podium it was explained that this would be a café with
sandwiches, particularly like The Corned Beef Factory located in Woodstock, and in another
area, the concept would be similar. There would also be an area for drinks as well and
potentially video gaming.
Alderman Santi asked what other locations they own a restaurant, it was confirmed by the
constituents that this is the first location that they would be opening and they are adopting the
concept from another Corned Beef place in Carol Stream and Woo dstock.
Alderman Glab talked about video gaming and when new businesses come in that the business
could sustain without the gaming, and hoping for it to come in a year or two later.
Alderwoman Miller wanted to know a bit more about the backgrounds of the owners, they have
not run a restaurant business before, and this would be their first.
Alderman Devine stated that a couple of years ago there was a sandwich shop that opened
that had to wait for gaming after a year as well.
Alderman Santi has a concern regarding video gaming being the primary income for the
business and would like to see the business be a success without gaming first.
Alderman McClatchey wanted to know where the gaming would be, it was confirmed that it
would be in its area in the back of the café, it would not be the first thing that a patron would
see when entering the establishment.
Alderman Strach asked if the restaurant is in the main focus and again it was confirmed that
the food part is in the front of the building. No public comment.
A motion was made by Alderman Harding and seconded by Alderman McClatchey to
approve Individual Agenda Item as presented: Roll Call: Vote: 4-ayes: Alderman
McClatchey, Alderman Harding, Alderman Strach, Alderman Devine, Alderwoman Miller. 3-
nays- Alderman Santi, Alderman Glab, Alderman Devine , 0-abstained. Motion carried.
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City of McHenry Council
Meeting Minutes
3.20.23
4
C. Video Gaming License to Shelly’s Café, 4300 W. Elm Street
Subject to the approval of Agenda Item 9B, a motion to approve a Video Gaming License
to Shelly’s Café, located at 4300 W. Elm Street. (Deputy City Clerk Johnson)
A motion was made by Alderman Strach and seconded by Alderman Harding t o approve
Individual Agenda Item as presented: Roll Call: Vote: 3-ayes: Alderman McClatchey,
Alderman Harding, Alderman Strach. 4-nays- Alderman Santi, Alderman Glab, Alderman
Devine, Alderwoman Miller. 0-abstained. Motion denied
Discussion Item Agenda:
A. Presentation and Discussion of the Proposed 2023/2024 Fiscal Year Budget for the
following funds – General Fund, General Operating Departments, Recreation Center
Fund, Water Fund, Sewer Fund, and Utility Fund. (City Administrator Morefield)
The Council followed along with their packets regarding the presentation that Administrator
Morefield spoke upon.
Alderman Santi and Alderwoman thanked Administrator Morefield for his persistence in
keeping the budget where it should be. Alderman Strach also thanked Director Lynch and
Administrator Morefield. Mayor Jett echoed those of The Council as well expressing his
gratitude towards Administrator Morefield and Director of Finance Lynch.
Staff Reports.
Staff reports are provided at the first meeting of each month.
Director Hobson wanted to thank everyone for a successful weekend for Shamrocks of The
Fox, he stated that the turnout was outstanding even with the cold weather as well.
The construction fencing is up for the McHenry Shops excavation.
Mayor Jett also thanked everyone for their help and stated that 40% of the people that
visited St. Patrick’s Day weekend were from out of town. Congratulations to all that were
involved.
Also thank you to Rob from Blarney Island per Director Hobson . Director Hobson stated
that he is thankful for the partnership.
Alderman McClatchey wanted to compliment Director Hobson as well as the police
department too. He also wanted to know if there is a way to bypass paying for air at gas
stations, per Alderman McClatchey, concerned about safety for people that cannot pay for
it.
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City of McHenry Council
Meeting Minutes
3.20.23
5
Mayor’s Report: None
City Council Comments: None
Executive Session:
A motion was made by Alderman Santi and seconded by Alderman McClatchey to
adjourn to Executive Session at 9:10 p.m. to: Discuss the setting of a price for the sale of
a lease of property owned by the public body (5 ILCS 120/2(c)(6).).
Mayor Jett reconvened the meeting from Executive Session at 10:25 p.m. A motion was
made by Alderman Santi and seconded by Alderman Strach to return to an open
session. Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman Schaefer,
Alderman Harding, Alderman Mihevc, Alderman Devine, Alderwoman Miller. 0 -nays, 0-
abstained. Motion carried.
Roll Call
Adjourn: A motion was made by Alderman McClatchey and seconded by Alderman
Strach to adjourn the meeting at 10:30. Roll Call: Vote: 7-ayes: Alderman Santi, Alderman
Glab, Alderman McClatchey, Alderman Harding, Alderman Strach , Alderman Devine,
Alderwoman Miller. 0-nay-, 0-abstained. Motion carried.
X
Mayor Wayne Jett
X
City Clerk Trisha Ramel
98
Expense Approval Register
McHenry, IL LIST OF BILLS COUNCIL MEETING‐ 4‐3‐23
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: AMERICAN LEGION POST 491
AMERICAN LEGION POST 491 24151 04/03/2023 SUPPL ORD PAGES 100‐01‐5110 1,702.64
Vendor AMERICAN LEGION POST 491 Total:
1,702.64
Vendor: AQUA PA
AQUA PA MS‐4299834 04/03/2023 ANNUAL SUBSCR FEE AND 510‐32‐5110 430.40
Vendor AQUA PA Total:
430.40
Vendor: BAXTER & WOODMAN
BAXTER & WOODMAN
171297.60
04/03/2023
RIVERSIDE DR CS
100‐01‐8900
240.00
Vendor BAXTER & WOODMAN Total:
240.00
Vendor: BURNS, LAURA
BURNS, LAURA
2346
04/03/2023
CXL ROOM RENTAL
400‐00‐3642
300.00
Vendor BURNS, LAURA Total: 300.00
Vendor: CALKINS, JOSHUA
CALKINS, JOSHUA
3260
04/03/2023
PGM CXL
100‐41‐3636
172.00
Vendor CALKINS, JOSHUA Total: 172.00
Vendor: COMED
COMED
INV0014387
04/03/2023
UTIL
100‐33‐5520
41.45
COMED
INV0014388
04/03/2023
UTIL
510‐32‐5510
1,525.33
Vendor COMED Total: 1,566.78
Vendor: CONDUENT HR SERVICES LLC
CONDUENT HR SERVICES LLC
1675265
04/03/2023
HSA FEB 2023
600‐00‐6960
42.75
Vendor CONDUENT HR SERVICES LLC Total:
42.75
Vendor: DONS CLEANERS
DONS CLEANERS
7932
04/03/2023
FLAG CLEANING
100‐41‐5110
81.25
Vendor DONS CLEANERS Total:
81.25
Vendor: EBY GRAPHICS INC
EBY GRAPHICS INC
10343
04/03/2023
GOLF CART STICKERS
100‐01‐6110
35.00
Vendor EBY GRAPHICS INC Total: 35.00
Vendor: FOX VALLEY FIRE & SAFETY
FOX VALLEY FIRE & SAFETY
IN00587937
04/03/2023
MTHLY MAINT 2/16‐3/15/23
225‐00‐5110
3,094.00
Vendor FOX VALLEY FIRE & SAFETY Total:
3,094.00
Vendor: MCANDREWS PC, THE LAW OFFICE OF PATRICK
MCANDREWS PC, THE LAW INV0014389 04/03/2023 MTHLY TRAFFIC MARCH 2023 100‐01‐5230 4,000.00
Vendor MCANDREWS PC, THE LAW OFFICE OF PATRICK Total:
4,000.00
Vendor: MINUTEMAN PRESS OF MCH
MINUTEMAN PRESS OF MCH
98168
04/03/2023
SHAMROCKS SUPPLIES
200‐00‐5110
105.00
Vendor MINUTEMAN PRESS OF MCH Total:
105.00
Vendor: MUNICIPAL COLLECTION SERVICES INC
MUNICIPAL COLLECTION
023680
04/03/2023
W‐S COLLECTIONS
510‐31‐5110
159.75
MUNICIPAL COLLECTION
023680
04/03/2023
W‐S COLLECTIONS
510‐32‐5110
159.74
Vendor MUNICIPAL COLLECTION SERVICES INC Total:
319.49
Vendor: NICOR GAS
NICOR GAS
INV0014390
04/03/2023
UTIL
100‐42‐5510
587.72
NICOR GAS
INV0014390
04/03/2023
UTIL
100‐43‐5510
253.45
NICOR GAS INV0014390 04/03/2023 UTIL 100‐45‐5510 1,019.55
NICOR GAS INV0014390 04/03/2023 UTIL 100‐46‐5510 97.73
NICOR GAS
INV0014390
04/03/2023
UTIL
400‐00‐5510
286.55
NICOR GAS
INV0014391
04/03/2023
UTIL
510‐31‐5510
1,408.23
NICOR GAS
INV0014391
04/03/2023
UTIL
510‐32‐5510
8,464.38
Vendor NICOR GAS Total:
12,117.61
3/29/2023 8:43:48 AM
99
Expense Approval Register Packet: APPKT02650 ‐ 4‐3‐23 AP CKS
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: OTTOSEN DINOLFO HASENBALG & CASTALDO, LTD
OTTOSEN DINOLFO
153330
04/03/2023
LABOR
100‐01‐5230
72.00
Vendor OTTOSEN DINOLFO HASENBALG & CASTALDO, LTD Total:
72.00
Vendor: PEARL STREET MARKET NFP
PEARL STREET MARKET NFP
INV0014392
04/03/2023
CROWD SEATING SIGN
100‐06‐5110
300.00
Vendor PEARL STREET MARKET NFP Total:
300.00
Vendor: PITNEY BOWES INC
PITNEY BOWES INC
1022697729
04/03/2023
POSTAGE METER
100‐04‐5310
463.17
Vendor PITNEY BOWES INC Total: 463.17
Vendor: TOMCZAK, BERNADETTE
TOMCZAK, BERNADETTE 367 04/03/2023 PGM CXL 100‐41‐3637 70.00
Vendor TOMCZAK, BERNADETTE Total:
70.00
Vendor: TOP TO BOTTOM CONSTRUCTION, INC
TOP TO BOTTOM
23‐03‐118
04/03/2023
RE ROOF PERMIT REFUND
100‐00‐3410
25.00
Vendor TOP TO BOTTOM CONSTRUCTION, INC Total:
25.00
Vendor: US BANK EQUIPMENT FINANCE
US BANK EQUIPMENT FINANCE
496942186
04/03/2023
PW COPIER
620‐00‐5110
336.21
Vendor US BANK EQUIPMENT FINANCE Total:
336.21
Vendor: VETTER, HEATHER
VETTER, HEATHER
INV0014393
04/03/2023
DAY CAMP REFUND
100‐41‐3636
519.00
Vendor VETTER, HEATHER Total: 519.00
Vendor: WINKLER TREE & LAWN CARE
WINKLER TREE & LAWN CARE RUP6 04/03/2023 22/23 WINTER TREE TIMMING 100‐33‐6950 85,930.00
Vendor WINKLER TREE & LAWN CARE Total:
85,930.00
Vendor: WINNEBAGO LANDFILL CO
WINNEBAGO LANDFILL CO
11388
04/03/2023
SLUDGE
510‐32‐5580
363.20
Vendor WINNEBAGO LANDFILL CO Total:
363.20
Grand Total: 112,285.50
3/29/2023 8:43:48 AM
100
Expense Approval Register Packet: APPKT02650 ‐ 4‐3‐23 AP CKS
Fund Summary
Fund
Expense Amount
100 ‐ GENERAL FUND
95,609.96
200 ‐ TOURISM FUND 105.00
225 ‐ ALARM BOARD FUND
3,094.00
400 ‐ RECREATION CENTER FUND
586.55
510 ‐ WATER/SEWER FUND
12,511.03
600 ‐ EMPLOYEE INSURANCE FUND
42.75
620 ‐ INFORMATION TECHNOLOGY FUND 336.21
Grand Total:
112,285.50
101
Expense Approval Register
McHenry, IL #2 LIST OF BILLS COUNCIL MEETING‐ 4‐3‐23
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: 1ST AYD CORPORATION
1ST AYD CORPORATION PSI597490 04/03/2023 Shop Supplies INV#PSI597490 510‐32‐6110 173.64
Vendor 1ST AYD CORPORATION Total:
173.64
Vendor: 5 STAR SPORTS ACADEMY INC
5 STAR SPORTS ACADEMY INC 3‐15‐23 04/03/2023 Invoice Session 1 2023 100‐47‐5110 1,008.00
Vendor 5 STAR SPORTS ACADEMY INC Total:
1,008.00
Vendor: ALTHOFF INDUSTRIES INC
ALTHOFF INDUSTRIES INC
S481456
04/03/2023
Rec Center RTU Rm B
400‐00‐5375
443.50
Vendor ALTHOFF INDUSTRIES INC Total:
443.50
Vendor: ARAMARK REFRESHMENT SERVICES LLC
ARAMARK REFRESHMENT
6907678
04/03/2023
Coffee Order #6907678
100‐01‐6110
160.63
Vendor ARAMARK REFRESHMENT SERVICES LLC Total: 160.63
Vendor: AT&T
AT&T
3899647702
04/03/2023
Voice Over IP ‐ IP‐Flex
620‐00‐5320
386.08
Vendor AT&T Total: 386.08
Vendor: CABAY & COMPANY INC
CABAY & COMPANY INC
67315
04/03/2023
City wide paper products
100‐01‐6110
1,891.68
CABAY & COMPANY INC
67431
04/03/2023
custodial supplies
400‐00‐6111
252.60
CABAY & COMPANY INC
67431
04/03/2023
custodial supplies
400‐40‐6110
198.26
CABAY & COMPANY INC
67473
04/03/2023
custodial supplies
400‐00‐6111
95.61
CABAY & COMPANY INC
67473
04/03/2023
custodial supplies
400‐40‐6110
297.39
CABAY & COMPANY INC 67521 04/03/2023 custodial supplies 400‐00‐6111 203.41
CABAY & COMPANY INC
67521
04/03/2023
custodial supplies
400‐40‐6110
198.26
CABAY & COMPANY INC
67601
04/03/2023
custodial supplies
400‐00‐6111
208.72
CABAY & COMPANY INC
67601
04/03/2023
custodial supplies
400‐40‐6110
297.39
Vendor CABAY & COMPANY INC Total:
3,643.32
Vendor: CHICAGO CHAIN & TRANSMISSION COMPANY
CHICAGO CHAIN &
INV#7021752
04/03/2023
Pump Coupling INV#7021752
510‐31‐6110
238.74
Vendor CHICAGO CHAIN & TRANSMISSION COMPANY Total:
238.74
Vendor: CORE & MAIN
CORE & MAIN
S388610
04/03/2023
Curbstops Fittings
510‐31‐6110
2,207.46
CORE & MAIN
S482795
04/03/2023
Ridgeview Dr. (Insurance) ‐ Hit
610‐00‐5980
844.69
Vendor CORE & MAIN Total: 3,052.15
Vendor: CRYSTAL LAKE PARK DISTRICT
CRYSTAL LAKE PARK DISTRICT
3‐16‐23
04/03/2023
Trip ‐ Into the Woods
100‐46‐5110
373.52
Vendor CRYSTAL LAKE PARK DISTRICT Total: 373.52
Vendor: CURRAN CONTRACTING COMPANY
CURRAN CONTRACTING 26558 04/03/2023 UPM ‐ Potholes ‐ 26558 100‐33‐6110 1,224.00
Vendor CURRAN CONTRACTING COMPANY Total:
1,224.00
Vendor: DAHM ENTERPRISES, INC
DAHM ENTERPRISES, INC
1733
04/03/2023
February Biosolids Disposal
510‐32‐5580
707.94
Vendor DAHM ENTERPRISES, INC Total:
707.94
Vendor: DREISILKER ELECTRIC MOTORS INC
DREISILKER ELECTRIC MOTORS
INV# I237162
04/03/2023
Dryer Off Gas Compressor INV#
510‐32‐5375
188.28
Vendor DREISILKER ELECTRIC MOTORS INC Total:
188.28
Vendor: EBY GRAPHICS INC
EBY GRAPHICS INC 10330 04/03/2023 Repair 312 100‐22‐5370 193.29
Vendor EBY GRAPHICS INC Total:
193.29
Vendor: ED'S RENTAL & SALES INC
ED'S RENTAL & SALES INC 380235‐1 04/03/2023 tent, heaters, inflatables for 200‐00‐5110 1,160.00
3/29/2023 8:44:57 AM
102
Expense Approval Register Packet: APPKT02651 ‐ 4‐3‐23 RECT INV
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
ED'S RENTAL & SALES INC
382562‐1
04/03/2023
tent, heaters, inflatables for
200‐00‐5110
887.50
Vendor ED'S RENTAL & SALES INC Total:
2,047.50
Vendor: EJ USA INC
EJ USA INC
110230013979
04/03/2023
San.and strom covers
510‐32‐6110
2,987.28
Vendor EJ USA INC Total:
2,987.28
Vendor: GALLS LLC
GALLS LLC 23776023 04/03/2023 Uniform Order ‐ Walsh 100‐22‐4510 234.95
GALLS LLC
23776960
04/03/2023
Uniform Order ‐ Klasek
100‐22‐4510
40.03
GALLS LLC
23783644
04/03/2023
Uniform Order ‐ Neville
100‐23‐4510
152.29
GALLS LLC
23832334
04/03/2023
Uniform Order ‐ Pardue
100‐22‐4510
94.97
GALLS LLC 23832398 04/03/2023 Uniform Order ‐ Polidori 100‐22‐4510 224.99
GALLS LLC 23832697 04/03/2023 Uniform Order ‐ Beidelman 100‐23‐4510 51.29
GALLS LLC
23832980
04/03/2023
Uniform Order ‐ Neville
100‐23‐4510
180.93
GALLS LLC
23845911
04/03/2023
Uniform Order ‐ Krueger
100‐22‐4510
439.99
GALLS LLC 23847709 04/03/2023 Uniform Order ‐ Pardue 100‐22‐4510 52.78
GALLS LLC
23854253
04/03/2023
Uniform Order ‐ Pardue
100‐22‐4510
13.92
GALLS LLC
23859972
04/03/2023
Uniform Order ‐ P. Prather
100‐22‐4510
79.77
GALLS LLC
23860022
04/03/2023
Uniform Order ‐ Lorenz
100‐22‐4510
82.51
GALLS LLC
23860623
04/03/2023
Uniform Order ‐ K. Ducak
100‐22‐4510
212.08
GALLS LLC 23886939 04/03/2023 Uniform Order ‐ P. Prather 100‐22‐4510 96.26
GALLS LLC
23898775
04/03/2023
Uniform Order ‐ Veronese
100‐23‐4510
153.13
GALLS LLC
23909654
04/03/2023
Uniform Order ‐ K. Schmitt
100‐23‐4510
152.87
GALLS LLC
2AND 38 ‐ 63
04/03/2023
Uniform Order ‐ Schmitt
100‐22‐4510
39.99
Vendor GALLS LLC Total:
2,302.75
Vendor: GREEN DOOR PROMOTIONS LLC
GREEN DOOR PROMOTIONS
23‐2315
04/03/2023
National Team Jackets &
100‐47‐6920
779.00
Vendor GREEN DOOR PROMOTIONS LLC Total:
779.00
Vendor: HAWKINS INC
HAWKINS INC
6416510
04/03/2023
Chemical Delivery 6416510
510‐32‐6110
7,812.60
HAWKINS INC
6420122
04/03/2023
Chemical Delivery
510‐32‐6110
7,812.60
HAWKINS INC
6423195
04/03/2023
Hawkins Demurrage
510‐31‐6110
20.00
HAWKINS INC 6426808 04/03/2023 Chemical Delivery #6426808 510‐32‐6110 7,812.60
Vendor HAWKINS INC Total:
23,457.80
Vendor: HEARTLAND BUSINESS SYSTEMS, LLC
HEARTLAND BUSINESS
589091‐H
04/03/2023
Microsoft Monthly M365
620‐00‐5110
3,819.50
Vendor HEARTLAND BUSINESS SYSTEMS, LLC Total:
3,819.50
Vendor: HERITAGE‐CRYSTAL CLEAN LLC
HERITAGE‐CRYSTAL CLEAN LLC
17+07543
04/03/2023
Parts Cleaner Service INV
510‐32‐5375
254.39
HERITAGE‐CRYSTAL CLEAN LLC
17907578
04/03/2023
Solvent Tank Cleaner Invoice
100‐33‐6110
254.39
Vendor HERITAGE‐CRYSTAL CLEAN LLC Total:
508.78
Vendor: HICKSGAS
HICKSGAS
HG‐026750
04/03/2023
Gas for heaters in tents at
200‐00‐5110
3,400.00
Vendor HICKSGAS Total: 3,400.00
Vendor: HOLCIM‐MAMR, INC
HOLCIM‐MAMR, INC 717611059 04/03/2023 Virgin Grade 9 ‐ Green St 100‐33‐6110 462.04
Vendor HOLCIM‐MAMR, INC Total:
462.04
Vendor: HOT SHOTS SPORTS
HOT SHOTS SPORTS
2828
04/03/2023
INvoice 2828 Winter 1
100‐47‐5110
5,029.50
Vendor HOT SHOTS SPORTS Total:
5,029.50
Vendor: HRGREEN
HRGREEN
155612
04/03/2023
Riverwalk Engineering
290‐00‐5110
10,387.50
Vendor HRGREEN Total:
10,387.50
Vendor: IMPERIAL SURVEILLANCE
IMPERIAL SURVEILLANCE
206207
04/03/2023
Door Access Adds/Moves &
620‐00‐8300
2,040.00
Vendor IMPERIAL SURVEILLANCE Total: 2,040.00
3/29/2023 8:44:57 AM
103
Expense Approval Register Packet: APPKT02651 ‐ 4‐3‐23 RECT INV
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: IN‐PIPE TECHNOLOGY COMPANY INC
IN‐PIPE TECHNOLOGY
2288
04/03/2023
Monthly Invoice 2288
510‐32‐5110
8,525.00
Vendor IN‐PIPE TECHNOLOGY COMPANY INC Total:
8,525.00
Vendor: INTERSTATE BILLING SERVICE INC
INTERSTATE BILLING SERVICE
3031737170
04/03/2023
440 (3031737170)
100‐33‐5370
5,046.50
INTERSTATE BILLING SERVICE
3031749775
04/03/2023
403 (3031749775)
100‐33‐5370
155.98
Vendor INTERSTATE BILLING SERVICE INC Total:
5,202.48
Vendor: JG UNIFORMS INC
JG UNIFORMS INC
111643
04/03/2023
Uniform Order ‐ Templin
100‐22‐4510
548.75
JG UNIFORMS INC
111793
04/03/2023
Uniform Order ‐ Foley
100‐22‐4510
141.49
JG UNIFORMS INC 112171 04/03/2023 Vest cover ‐ Campos 100‐22‐6110 235.49
JG UNIFORMS INC 112172 04/03/2023 Vest cover ‐ Ehardt 100‐22‐6110 250.49
JG UNIFORMS INC
112173
04/03/2023
Vest cover ‐ McClure
100‐22‐6110
195.49
Vendor JG UNIFORMS INC Total:
1,371.71
Vendor: KIESLER'S POLICE SUPPLY INC
KIESLER'S POLICE SUPPLY INC
L11641
04/03/2023
Glock 17 Pistol
100‐22‐6270
843.00
Vendor KIESLER'S POLICE SUPPLY INC Total:
843.00
Vendor: KIMBALL MIDWEST
KIMBALL MIDWEST 100827225 04/03/2023 Nut and Bolt Stock INV# 510‐32‐6110 492.80
KIMBALL MIDWEST
100829396
04/03/2023
kimball stock (100829396)
100‐33‐5370
190.68
KIMBALL MIDWEST
100849890
04/03/2023
kimball stock (100849890)
100‐33‐5370
447.03
Vendor KIMBALL MIDWEST Total: 1,130.51
Vendor: KIRCHNER, INC
KIRCHNER, INC
62534
04/03/2023
Inspect/Recharge Fire Ext
100‐22‐5110
135.00
KIRCHNER, INC
62538
04/03/2023
1415 Industrial ‐ Fire
100‐33‐5115
544.25
Vendor KIRCHNER, INC Total:
679.25
Vendor: KNAPHEIDE EQUIPMENT CO‐CHICAGO
KNAPHEIDE EQUIPMENT CO‐ CIS13300 04/03/2023 403 cis13300 100‐33‐5370 46.92
Vendor KNAPHEIDE EQUIPMENT CO‐CHICAGO Total:
46.92
Vendor: L&S ELECTRIC INC
L&S ELECTRIC INC 690983 04/03/2023 L&S HS pump plt2 on‐site work 510‐31‐6110 1,749.60
Vendor L&S ELECTRIC INC Total:
1,749.60
Vendor: MCCANN INDUSTRIES INC
MCCANN INDUSTRIES INC
P39044
04/03/2023
448 (p39044)
100‐33‐5370
645.06
MCCANN INDUSTRIES INC
PO35078
04/03/2023
448 p39086
100‐33‐5370
81.03
Vendor MCCANN INDUSTRIES INC Total:
726.09
Vendor: MCHENRY HEATING & AIR INC
MCHENRY HEATING & AIR INC
50993176
04/03/2023
S006748759.002
100‐03‐5120
895.00
Vendor MCHENRY HEATING & AIR INC Total:
895.00
Vendor: MCMASTER‐CARR SUPPLY CO
MCMASTER‐CARR SUPPLY CO
93916190
04/03/2023
Aerator Belts/Pressure Relief
510‐32‐5375
405.03
Vendor MCMASTER‐CARR SUPPLY CO Total: 405.03
Vendor: MDS TECHNOLOGIES, INC
MDS TECHNOLOGIES, INC 23686 04/03/2023 Sidewalk Survey 100‐33‐5110 5,487.50
Vendor MDS TECHNOLOGIES, INC Total:
5,487.50
Vendor: MEADE INC
MEADE INC
703985
04/03/2023
Traffic Signal Maint. (MLR &
100‐33‐5110
434.18
Vendor MEADE INC Total:
434.18
Vendor: MENDEZ LANDSCAPING & BRICK PAVERS INC
MENDEZ LANDSCAPING &
14256
04/03/2023
Riverwalk landscaping
100‐45‐5110
750.00
Vendor MENDEZ LANDSCAPING & BRICK PAVERS INC Total:
750.00
Vendor: METROPOLITAN INDUSTRIES
METROPOLITAN INDUSTRIES
INV048392
04/03/2023
Donovan Lift Pump Repair Parts
510‐32‐5380
5,768.59
Vendor METROPOLITAN INDUSTRIES Total: 5,768.59
3/29/2023 8:44:57 AM
104
Expense Approval Register Packet: APPKT02651 ‐ 4‐3‐23 RECT INV
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: MID AMERICAN WATER OF WAUCONDA INC
MID AMERICAN WATER OF
257382W
04/03/2023
Tracer wire #257382W
510‐31‐6110
325.00
Vendor MID AMERICAN WATER OF WAUCONDA INC Total:
325.00
Vendor: MINUTEMAN PRESS OF MCH
MINUTEMAN PRESS OF MCH
98202
04/03/2023
PWA Envelopes #98202
100‐30‐6210
155.50
Vendor MINUTEMAN PRESS OF MCH Total:
155.50
Vendor: MOBILE HEALTH SOLUTIONS CORP
MOBILE HEALTH SOLUTIONS
28368
04/03/2023
Post Accident Drug/Alcohol
610‐00‐6940
405.00
Vendor MOBILE HEALTH SOLUTIONS CORP Total: 405.00
Vendor: MOTOROLA
MOTOROLA 7216720230201 04/03/2023 Monthly Starcom Invoice 100‐22‐5320 993.00
Vendor MOTOROLA Total:
993.00
Vendor: NORTHWEST ELECTRICAL SUPPLY CO INC
NORTHWEST ELECTRICAL
17563344
04/03/2023
1415 Industrial ‐ Emerg. Light
100‐33‐6115
137.85
NORTHWEST ELECTRICAL 18563348/CR17563351 04/03/2023 1415 Ind. ‐ LED Office Light 100‐33‐6115 97.33
Vendor NORTHWEST ELECTRICAL SUPPLY CO INC Total:
235.18
Vendor: NORTHWESTERN MEDICINE OCC HEALTH
NORTHWESTERN MEDICINE
537611
04/03/2023
Randoms #537611
100‐05‐5110
215.00
Vendor NORTHWESTERN MEDICINE OCC HEALTH Total:
215.00
Vendor: OFFICIAL FINDERS LLC
OFFICIAL FINDERS LLC
14464
04/03/2023
Invoice 14464
100‐47‐5110
1,080.00
Vendor OFFICIAL FINDERS LLC Total:
1,080.00
Vendor: OLSON AUTO BODY
OLSON AUTO BODY
3989
04/03/2023
Repairs 312
100‐22‐5370
2,441.77
Vendor OLSON AUTO BODY Total: 2,441.77
Vendor: PETROCHOICE LLC
PETROCHOICE LLC 51151093 04/03/2023 Fuel ‐ UTY ‐ 51151093 510‐35‐6250 713.44
PETROCHOICE LLC
51151103
04/03/2023
51151103
100‐03‐6250
109.33
PETROCHOICE LLC
51151104
04/03/2023
Fuel ‐ WW ‐ 51151104
510‐32‐6250
398.94
PETROCHOICE LLC
51151105
04/03/2023
Fuel ‐ WTR ‐ 51151105
510‐31‐6250
186.02
PETROCHOICE LLC 51151106 04/03/2023 Fuel: 51157055/51151106 100‐45‐6250 375.82
PETROCHOICE LLC 51151107 04/03/2023 Fuel ‐ STS ‐ 51151107 100‐33‐6250 1,605.00
PETROCHOICE LLC
51151108
04/03/2023
Fuel ‐ 51151108
100‐22‐6250
1,904.46
PETROCHOICE LLC
51157063
04/03/2023
Fuel ‐ UTY ‐ 51157063
510‐35‐6250
286.45
PETROCHOICE LLC
51157075
04/03/2023
Fuel ‐ WW ‐ 51157075
510‐32‐6250
290.26
PETROCHOICE LLC
51157076
04/03/2023
Fuel ‐ WTR ‐ 51157076
510‐31‐6250
75.47
PETROCHOICE LLC
51157077
04/03/2023
Fuel: 51157055/51151106
100‐45‐6250
281.09
PETROCHOICE LLC
51157078
04/03/2023
Fuel ‐ STS ‐ 51157078
100‐33‐6250
1,493.85
PETROCHOICE LLC
51157079
04/03/2023
Fuel ‐ 51157079
100‐22‐6250
2,361.55
PETROCHOICE LLC
51163112
04/03/2023
Fuel ‐ UTY ‐ 51163112
510‐35‐6250
130.67
PETROCHOICE LLC
51163123
04/03/2023
51163123
100‐03‐6250
107.08
PETROCHOICE LLC
51163124
04/03/2023
Fuel ‐ WW ‐ 51163124
510‐32‐6250
149.45
PETROCHOICE LLC
51163125
04/03/2023
Fuel ‐ WTR ‐ 51163125
510‐31‐6250
159.78
PETROCHOICE LLC
51163126
04/03/2023
Fuel # 51163126
100‐45‐6250
516.96
PETROCHOICE LLC 51163127 04/03/2023 Fuel ‐ STS ‐ 51163127 100‐33‐6250 3,005.49
PETROCHOICE LLC
51163128
04/03/2023
Fuel ‐ 51163128
100‐22‐6250
2,757.24
PETROCHOICE LLC
51169526
04/03/2023
Fuel ‐ UTY ‐ 51169526
510‐35‐6250
614.32
PETROCHOICE LLC
51169535
04/03/2023
51169535
100‐03‐6250
109.04
PETROCHOICE LLC 51169536 04/03/2023 Fuel ‐ WW ‐ 51169536 510‐32‐6250 400.94
PETROCHOICE LLC
51169537
04/03/2023
Fuel ‐ WTR ‐ 51169537
510‐31‐6250
52.32
PETROCHOICE LLC
51169539
04/03/2023
Fuel ‐ STS ‐ 51169539
100‐33‐6250
465.91
Vendor PETROCHOICE LLC Total:
18,550.88
Vendor: PETTIBONE & CO, P F
PETTIBONE & CO, P F 183551 04/03/2023 Badges 100‐22‐6110 573.40
PETTIBONE & CO, P F
183584
04/03/2023
Thermal Paper
100‐22‐6210
247.80
Vendor PETTIBONE & CO, P F Total:
821.20
3/29/2023 8:44:57 AM
105
Expense Approval Register Packet: APPKT02651 ‐ 4‐3‐23 RECT INV
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: PH&S PRODUCTS
PH&S PRODUCTS
0016080‐IN
04/03/2023
Evidence Supplies
100‐22‐6210
312.00
Vendor PH&S PRODUCTS Total:
312.00
Vendor: PROSHRED SECURITY
PROSHRED SECURITY
1132402
04/03/2023
Monthly Shredding
100‐22‐5110
77.05
Vendor PROSHRED SECURITY Total:
77.05
Vendor: RED WING SHOES
RED WING SHOES
740‐1‐77981
04/03/2023
Boot allowance: Zimmerman
100‐45‐4510
211.19
Vendor RED WING SHOES Total: 211.19
Vendor: ROCK 'N' KIDS INC
ROCK 'N' KIDS INC MCHWII23 04/03/2023 Cont ‐ Rock n Kids 100‐46‐5110 807.50
Vendor ROCK 'N' KIDS INC Total:
807.50
Vendor: RYDIN DECAL
RYDIN DECAL
PS‐INV105053
04/03/2023
Boat Launch Placards
100‐41‐5110
363.54
Vendor RYDIN DECAL Total:
363.54
Vendor: SAFARILAND LLC
SAFARILAND LLC
I23‐028528
04/03/2023
Holsters
100‐22‐6110
374.00
SAFARILAND LLC
I23‐032184
04/03/2023
Holsters
100‐22‐6110
374.00
Vendor SAFARILAND LLC Total:
748.00
Vendor: SAFE KIDS WORLDWIDE
SAFE KIDS WORLDWIDE
723‐594
04/03/2023
Child seat re‐cert ‐ Spohn
100‐22‐5430
55.00
Vendor SAFE KIDS WORLDWIDE Total:
55.00
Vendor: SHERWIN INDUSTRIES INC
SHERWIN INDUSTRIES INC
SS097050
04/03/2023
469 (SS097050)
100‐33‐5370
453.44
Vendor SHERWIN INDUSTRIES INC Total: 453.44
Vendor: SIRCHIE FINGER PRINT LABORATORIES
SIRCHIE FINGER PRINT 0582587‐IN 04/03/2023 Evidence Supplies 100‐22‐6210 859.63
Vendor SIRCHIE FINGER PRINT LABORATORIES Total:
859.63
Vendor: SNAPOLOGY OF MCHENRY
SNAPOLOGY OF MCHENRY
1208
04/03/2023
Cont ‐ Snapology St. Pats
100‐46‐5110
200.00
Vendor SNAPOLOGY OF MCHENRY Total:
200.00
Vendor: SYNCB/AMAZON
SYNCB/AMAZON
1D7G‐J6WW‐4Y34
04/03/2023
vacuume parts
100‐03‐6110
87.94
SYNCB/AMAZON
1DWT‐HL4C‐7QYF
04/03/2023
Binders for Programs
100‐41‐6210
64.30
SYNCB/AMAZON 1HXH‐6JQ6‐7GVM 04/03/2023 HDMI to DP Cable (Squad Rm) 620‐00‐6110 44.97
Vendor SYNCB/AMAZON Total:
197.21
Vendor: TODAY'S UNIFORMS
TODAY'S UNIFORMS
233525
04/03/2023
Uniform Order ‐ Cruz
100‐22‐4510
105.90
Vendor TODAY'S UNIFORMS Total:
105.90
Vendor: TOPS IN DOG TRAINING CORP
TOPS IN DOG TRAINING CORP
25755/CR02222022
04/03/2023
Training ‐ Eli
100‐22‐6310
97.47
TOPS IN DOG TRAINING CORP
25829
04/03/2023
Training‐Food Eli
100‐22‐6310
764.20
Vendor TOPS IN DOG TRAINING CORP Total:
861.67
Vendor: TRAFFIC CONTROL & PROTECTION INC
TRAFFIC CONTROL &
114069
04/03/2023
Fab Fox signs
100‐33‐6110
636.40
Vendor TRAFFIC CONTROL & PROTECTION INC Total:
636.40
Vendor: ULINE
ULINE
160939867
04/03/2023
Class 2 Shirts
100‐33‐4510
58.67
ULINE
161110434
04/03/2023
Maintenance Supplies
510‐32‐6110
378.50
Vendor ULINE Total:
437.17
Vendor: ULTRA STROBE COMMUNICATIONS INC
ULTRA STROBE 082958 04/03/2023 Install High Idle 100‐22‐5370 534.95
Vendor ULTRA STROBE COMMUNICATIONS INC Total:
534.95
3/29/2023 8:44:57 AM
106
Expense Approval Register Packet: APPKT02651 ‐ 4‐3‐23 RECT INV
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: USA BLUEBOOK
USA BLUEBOOK
254235
04/03/2023
Stop and Slow Paddles
100‐33‐6290
435.90
Vendor USA BLUEBOOK Total:
435.90
Vendor: VANDERSTAPPEN SURVEYING & ENGINEERING
VANDERSTAPPEN SURVEYING
55902
04/03/2023
55902
100‐03‐5110
1,350.00
Vendor VANDERSTAPPEN SURVEYING & ENGINEERING Total:
1,350.00
Vendor: VICTOR FORD, INC
VICTOR FORD, INC
169750
04/03/2023
PD stock
100‐22‐5370
30.48
VICTOR FORD, INC
169764
04/03/2023
322 169764
100‐22‐5370
30.48
VICTOR FORD, INC
169986
04/03/2023
432 169986
100‐33‐5370
215.97
Vendor VICTOR FORD, INC Total:
276.93
Vendor: WAGNER INVESTIGATIVE POLYGRAPH SVS
WAGNER INVESTIGATIVE
2303006
04/03/2023
Polygraph Exam ‐ Meyers
100‐21‐5110
150.00
Vendor WAGNER INVESTIGATIVE POLYGRAPH SVS Total:
150.00
Grand Total:
137,325.61
3/29/2023 8:44:57 AM
107
Expense Approval Register Packet: APPKT02651 ‐ 4‐3‐23 RECT INV
Fund Summary
Fund
Expense Amount
100 ‐ GENERAL FUND
60,437.12
200 ‐ TOURISM FUND 5,447.50
290 ‐ TIF FUND
10,387.50
400 ‐ RECREATION CENTER FUND
2,195.14
510 ‐ WATER/SEWER FUND
51,318.11
610 ‐ RISK MANAGEMENT FUND
1,249.69
620 ‐ INFORMATION TECHNOLOGY FUND 6,290.55
Grand Total:
137,325.61
3/29/2023 8:44:57 AM
108
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2110
Fax: (815) 363-2128
dmartin@cityofmchenry.org
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Douglas Martin, Director of Economic Development
FOR: April 3, 2023 Regular City Council Meeting
RE: Façade Grant at 1237 N Green Street in the Amount of $19,639.50
ATT: 1. Location Map
2. Pictures of Building
3. Color of Siding
4. Façade Grant Application
AGENDA ITEM SUM MARY: Attached is an applicati on for a façade grant for the pr operty
located at 1237 N Green Street. This is for the proposed residential/commercial mixed-use
building which houses The Black Orchid Boutique on the first floor and residential on the
second floor. The east façade fronts Green Street, the west façade faces the private lot in the
rear and then the property fronts the public parking area and the south façade fronts the
access to the commercial portion of the property as well as Green Street. Work is being
proposed on all facades. The grant application is for $19,639.50 to cover the cost of residing
the building and replacing the awning s on the south facade.
ANALYSIS: The approximate cost of all the wor k is roughly $39,279. The total lineal frontage
the south, east and west facades is 115 feet therefore the applicant is eligible for up to a
$30,000 grant for more than 81 feet of lineal frontage. The grant is a dollar for dollar match up
to $30,000 at this lineal footag e however the total grant request in this case is $19,639.50.
Attached is an application, along with pictur es before. The color of the siding will be
Mediterranean Palm (see attached) and the awnings will be black.
If the City Counc il conc urs with Staff’s review and analysis it is reco mmen ded a motion be
made approving a façade grant application for the property located at 1237 N Green Street in
the amount of $19,639.50.
109
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2110
Fax: (815) 363-2128
dmartin@cityofmchenry.org
Location Map-1237 N Green Street
Pictures of Building
110
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2110
Fax: (815) 363-2128
dmartin@cityofmchenry.org
South Facade
West Facade
111
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2110
Fax: (815) 363-2128
dmartin@cityofmchenry.org
East Facade
112
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2110
Fax: (815) 363-2128
dmartin@cityofmchenry.org
S iding Colo r (Mediterranean Palm)
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Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
REGULAR AGENDA SUPPLEMENT
TO: Mayor and City Council
FOR: April 3, 2023 City Council Meeting
FROM: Cody Sheriff, City Planner
RE: Ordinance granting a Conditional Use Permit and Zoning Variance to operate a
Fire Station located at 1004 S IL Route 31
ATT:
1. Unapproved Planning and Zoning Commission Minutes dated March 15, 2023
2. Planning & Zoning Commission Staff Report & Petitioner’s Application Packet
3. Ordinance granting a Conditional Use Permit and Zoning Variance to operate a Fire
Station located at 1004 S IL Route 31
AGENDA ITEM SUMMARY:
The petitioner, McHenry Township Fire Protection District (MTFPD), is requesting approval of a
Conditional Use Permit and Zoning Variance to driveway width for the operation of a new Fire
Station at 1004 S IL Route 31.
BACKGROUND & ANALYSIS:
The Subject Property is located directly east of the intersection of Shamrock Lane and IL -31 and
would tie directly into the existing traffic signal. The variance request to driveway width is to
accommodate IDOT specifications and the type of vehicle serviced by the Fire Station. The
petitioner originally requested variances to building perimeter landscaping, parking lot perimeter
landscaping, and sound ordinance for an emergency generator but was withdrawn. Emergency
generators are exempt from the sound ordinance and the petitioner has agreed to comply with
the landscaping ordinance.
Staff does not anticipate any adverse impacts on Hillside Subdivision to the east given the
approximate 750-foot separation distance from the fire station. The petitioner agreed to provide
the property owners to the north and south full access easements to be able to tie into th e
existing traffic signal once those sites are developed. The nearest Fire Station is located at the
intersection of Richmond Road and Elm Street in downtown McHenry. Construction of a new fire
118
Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
station on the southside of McHenry will improve emergency response times for residents in the
area.
PLANNING & ZONING COMMISSION DISCUSSION & RECOMMENDATION:
A Planning & Zoning Commission public hearing was held on March 15, 2023. One resident was
in attendance in support of the request, citing increased safety and positive impact on insurance
rates. The resident did express minor concerns regarding site illumination and potential glare.
Staff informed the resident that all lighting fixtures would need to be shielded from view and not
generate glare. The Planning & Zoning Commission unanimously recommended approval subject
to the condition that the petitioner shall be required to provide an access easement to be
reviewed and approved at the discretion of the Zoning Administrator.
If the City Council concurs, it is recommended the attached ordinance granting a Conditional
Use Permit and Zoning Variance to operate a Fire Station located at 1004 S IL Route 31 be
approved. (City Council vote-simple majority).
119
Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
Unapproved Planning & Zoning Commission Minutes from March 15, 2023
File No. Z-2023-05
Petitioner: McHenry Township Fire Protection District of 3810 W Elm St, McHenry, IL.
Conditional Use Permit and Zoning Variations to Operate a Fire Station at 1004 S IL 31.
Chairwoman Rockweiler opened the file at 7:01 p.m. Planner Sheriff explained that the
petitioner has meet all public notice requirements. James Militello, attorney for the Fire
Protection District, was sworn in. He explained that they originally were asking for three
variances to go along with the conditional use. After looking at the staff report, they now
agree to comply with all landscaping ordinances, so that variance is no longer being
requested. They also no longer need a sound variance. The only variance now requested is
that for the driveway width request, for an proposed 111’ driveway width at the existing
intersection.
Planner Sheriff read through the staff report, and the City has no objections to any of their
requests. This use complies with the comprehensive plan, and the development should be
of benefit to the community. They will be asked to provide an easement to the signal so
that property owners to the north and south can have access to the signal.
Chairwoman Rockweiler opened the public hearing portion of the meeting at 7:05 p.m.
Mike Young was sworn in for his testimony. He explained that he is in favor of the fire
department moving in and developing at this location. His only concern is that filters or
something similar be used when dealing with the lighting for the building and parking lot
lights. Amberwood is backed up against Mercy Drive and they have no shade from the light
at that location. The public hearing portion of the meeting was closed at 7:07 p.m.
Planner Sheriff addressed the lighting concerns and explained that there is an ordinance
that would protect the property owners as newer lighting is required to be shaded from
view. All Commissioners agreed with the staff report and had no concerns about the
development, so long as the lighting concerns are addressed.
A motion was made by Commissioner Bremer and seconded by Commissioner Smale to
recommend approval of the petitioner’s request for a Conditional Use Permit to operate a
fire station at the subject property subject to the following condition: 1) The property
120
Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
owner shall record an access easement to the signalized intersection for the property
owners to the north and south of the subject property. Said access easement shall be
reviewed and approved at the discretion of the Zoning Administrator prior to recordation.
AND by making said motion, I agree with staff’s assessment that the approval criteria for
Conditional Uses have been met as outlined in the staff report. Voice Vote: 6-ayes:
Commissioners Bremer, Rockweiler, Davis, Riley, Gleason, and Smale. 0-nay; 0-abstained; 1-
absent: Lehman. Motion Carried.
A motion was made by Commissioner Smale and seconded by Commissioner Gleason to
approve the petitioner’s request for a variation to allow a maximum driveway width and
angle that is greater than what is allowed by the City’s Subdivision Control and
Development Ordinance as depicted in the submitted site plan dated February 14, 2023.
AND by making said motion, I agree with staff’s assessment that the approval criteria for
variances have been met as outlined in the staff report. Roll Call Vote: 6-ayes:
Commissioners Bremer, Rockweiler, Davis, Riley, Gleason, and Smale. 0-nay; 0-abstained; 1-
absent: Lehman. Motion Carried.
The hearing for file Z-2023-05 was closed at 7:11 p.m.
121
Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
ORDINANCE NO 23-
ORDINANCE GRANTING A CONDITIONAL USE PERMIT AND ZONING VARIATION TO
OPERATE A FIRE STATION LOCATED AT 1004 S IL ROUTE 31
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as
contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Ordinance constitutes an exercise of the City’s home rule powers and functions
as granted in the Constitution of the State of Illinois; and
WHEREAS, a petition has been filed with the City by McHenry Township Fire Protection
District, (“PROPERTY OWNER”) requesting approval of a Conditional Use Permit for a Fire Station
and Zoning Variance for the property commonly known as 1004 S IL Route 31 and legally
described on “EXHIBIT A”, attached hereto and incorporated herein, “SUBJECT PROPERTY”; and
WHEREAS, a public hearing on said petition was held before the Planning and Zoning
Commission on March 15, 2023 in the manner prescribed by ordinance and statute, and as a
result of said hearing, the Planning and Zoning Commission did unanimously recommend to the
City Council the granting of the requested Conditional Use Permit and Zoning Variance; and
WHEREAS, the City Council has considered the evidence and recommendations from the
Planning and Zoning Commission and finds that the approval of the request is consistent with the
objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals,
and general welfare of its residents.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY,
MCHENRY COUNTY, ILLINOIS, AS FOLLOWS:
SECTION 1: That the SUBJECT PROPERTY is hereby granted a Conditional Use Permit to
operate a Fire Station subject to the following conditions:
1. The PROPERTY OWNER shall provide a full access easement to the signalized
intersection for the adjoining property owners to the north and south. Said easement
shall be reviewed and approved at the discretion of the Zoning Administrator prior to
recordation.
2. All development on site shall be in substantial conformance with the submitted site
plan attached hereto in “EXHIBIT B”.
SECTION 2: In granting said Conditional Use Permit, the City Council finds that the
Approval Criteria for Conditional Uses listed in §11-15-5 of the City of McHenry Zoning Ordinance
have been met.
122
Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
SECTION 3: That the SUBJECT PROPERTY is hereby granted a Zoning Variation to allow a
111’ driveway width.
SECTION 4: In granting said Zoning Variance, the City Council finds that the Approval
Criteria for Variances listed in §11-19-5 of the City of McHenry Zoning Ordinance have been met.
SECTION 5: This Ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, McHenry County, Illinois.
SECTION 6: This Ordinance shall be in full force and effect from and after its passage,
approval, and publication in pamphlet form as provided by law.
Passed this 3rd day of April, 2023.
Ayes Nays Absent Abstain
Alderman Devine _____ _____ _____ _____
Alderman Glab _____ _____ _____ _____
Alderman Harding _____ _____ _____ _____
Alderman Strach _____ _____ _____ _____
Alderwoman Miller _____ _____ _____ _____
Alderman Santi _____ _____ _____ _____
Alderman McClatchey _____ _____ _____ _____
______________________ ________________________
Wayne Jett, Mayor Trisha Ramel, City Clerk
123
Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
EXHIBIT A
Legal Description of the Subject Property
ALL THAT PART OF THE WEST HALF OF THE SOUTHWEST QUARTER OF SECTION 2, TOWNSHIP
44 NORTH, RANGE 8, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHWEST CORNER OF SAID SECTION 2 IN THE CENTER OF THE PUBLIC
HIGHWAY AND RUNNING THENCE NORTH, 19 ¼ DEGREES EAST ALONG THE CENTER LINE OF
SAID HIGHWAY, 11 CHAINS AND 76 LINKS, MORE OR LESS, TO THE SOUTHWEST CORNER OF
THE PIECE OF LAND CONVEYED BY JAMES VOSE AND WIFE, TO HENRY ERWIN, BY WARRANTY
DEED DATED NOVEMBER 3, 1866 AND RECORDED IN THE RECORDER’S OFFICE IN BOOK 39 OF
DEEDS, PAGE 469; THENCE EAST ALONG THE SOUTH LINE OF THE PIECE SO CONVEYED TO
HENRY ERWIN, 16 CHAINS AND 27 LINKS, MORE OR LESS TO THE EAST LINE OF SAID WEST HALF
OF THE SOUTHWEST QUARTER; THENCE SOUTH ALONG SAID EAST LINE, 11 CHAINS AND 6
LINKS, MORE OR LESS, TO THE SOUTH LINE OF SAID SECTION; THENCE WEST ALONG THE
SOUTH LINE OF SAID SECTION, 19 CHAINS AND 92 LINKS, MORE OR LESS, TO THE PLACE OF THE
BEGINNING (EXCEPTING THEREFROM THE NORTH 206.3 FEET IN WIDTH THEREOF AND ALSO
EXCEPTING THEREFROM THE SOUTH 265.9 FEET IN WIDTH THEREOF), IN MCHENRY COUNTY,
ILLINOIS.
PIN: 14-02-352-006
Address: 1004 S. Route 31, McHenry, IL 60050
124
Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
EXHIBIT B
Overall Site Plan dated 2/14/2023
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LOT 2624.7'19.3'27.3'25.0'11.0'85.0'85.3'55.3'44.0'25.0'46.3'110.9'PROP FIRESTATION.5'1%4UBUJPOMCHENRY,ILLINOISSTUDIO 222ARCHITECTSSHEET NUMBERSHEET TITLEPROJECT NUMBERQUALITY CONTROLDESIGNERPROJECT MANAGERISSUE DATESCALESTUD-22037-3MAMERGMAM02/14/2023CHICAGO,ILLINOIS5415 BUSINESS PARKWAYRINGWOOD, ILLINOIS 60072815.728.0068IL DESIGN FIRM # 184-0067591"=40'SITE DATA TABLEEXISTINGIMPERVIOUS AREA: 308 SFPERVIOUS AREA: 7.065 ACRESPROPERTY AREA: 7.072 ACRESPROPOSEDIMPERVIOUS AREA: 1.04 ACRESOVERALL SITE PLAN= EXISTING BITUMINOUS PAVEMENT= PROPOSED BUILDING= PROPOSED PARKING LOT PAVEMENT= B6.12 CURB & GUTTERLEGENDX:\2022\22037\cad\22037-3.dwg, 2/16/2023 8:51:56 AM, DWG To PDF.pc3, 1:1126
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SStaff Report for the City of McHenry Planning & Zoning Commission
Staff Comments
The following comments and conclusions are based upon staff analysis and review prior to this hearing and are
to be considered viable unless evidence is established to the contrary. Staff may have additional comments
based upon the testimony presented during the public hearing.
BACKGROUND & REQUEST SUMMARY
The petitioner, McHenry Township Fire Protection District (MTFPD), is requesting approval of a Conditional
Use Permit to operate a Fire Station (Conditional Public Use) along with several zoning variations related to
parking lot and building perimeter landscaping, sound ordinance for the operation of a generator, and
driveway width. The property in question is located directly east of the intersection of Shamrock Lane and IL-
31. A signalized intersection is already constructed and would service the site. The City has requested access
easements to accommodate future development that could access the existing intersection for the vacant
parcels to the north and south. Development is primarily occupying the area adjacent to the roadway with a
large portion of the property remaining vacant. The petitioner has indicated a desire to sell the remainder of
the property to a future developer once one is found.
Although the petitioner is requesting a variance from the sound ordinance for the operation of an emergency
generator during power outings, the ordinance exempts emergency generators from the sound ordinance.
Therefore, the sound ordinance variance request is not required.
CITY OF MCHENRY ORDINANCES
• The petitioner must meet the Approval Criteria for Conditional Uses, listed in §11-15-5 of the City of
McHenry Zoning Ordinance
• The petitioner must meet the Approval Criteria for Variances, listed in §11-19-5 of the City of McHenry
Zoning Ordinance
STAFF ANALYSIS
CURRENT LAND USE & ZONING
The subject property was recently annexed into the City in 2022 as part of a larger 150+ acre pocket
annexation initiative. Currently zoned estate, fire stations are allowed as a conditional use within the estate
zoning district.
The surrounding properties along the east side of IL-31 are vacant zoned estate. To the east of the subject
property is Hillside Subdivision zoned RS-2 Medium Density Single Family Residential. The proposed fire
station is setback approximately 775 feet from the adjoining single-family homes. Given the separation
distance, staff does not anticipate any adverse impacts on the adjoining property owners.
FUTURE LAND USE MAP RECOMMENDATION
The City’s Future Land Use Map recommends office land use for the subject property. Fire stations are allowed
as conditional uses within office districts and is therefore in compliance with the future land use map
recommendation.
COMPREHENSIVE PLAN OBJECTIVES & POLICIES
Overall, staff believes the proposed development is consistent with the City’s Comprehensive Plan objectives
and policies. Staff comments italicized.
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View full list of City Plans at www.cityofmchenry.org/planningdocuments
x Land Use, Objective – “Allow a mixture of land uses in appropriate areas to promote responsible
growth while providing a high quality of life to the residents.” (p. 27)
The nearest fire station to the south portion of McHenry is located in downtown McHenry at the
intersection of IL-120 and N. Richmond Road. A fire station located on the south side of town would
reduce response times. Staff believes the proposed location is appropriate and in support of the
Comprehensive Plan’s Objective of promoting responsible growth.
SSITE PLAN REVIEW. Staff site plan comments outlined below.
x Landscaping Ordinance Requirements. The rear parking lot is required to have perimeter landscaping
per the City Landscaping & Screening Ordinance in the areas shown in red. The petitioner is requesting
a variance to allow no landscaping. The petitioner explains in their application that construction
activities may potentially damage the landscaping and would prefer to install landscaping in the future.
A detention pond separates the parking area from the vacant area east of the development site. Staff
is uncertain how future construction activities could potentially impact the subject area if it is
separated by a detention pond. Additionally, the petitioner is requesting a variance to allow no
building perimeter landscaping along the south side of the building. Staff recommends the petitioner
comply with the Landscape Ordinance or be prepared to justify a hardship. The fire department will
also be required to supply a landscape plan with a tree removal and replacement plan prior to issuing a
building permit.
x Driveway Width Variance Request. The petitioner is requesting a variance to accommodate the
proposed 111’ driveway width at the existing intersection. The Subdivision Ordinance allows a
maximum of 12’ per lane of traffic (proposed 14’). Given the type of vehicles accessing the site, staff is
not opposed to the petitioner’s request.
x Signalized Intersection and Future Access Easements. Staff is recommending as a condition of
approval that the petitioner provide a future full access easement to the properties north and south of
the development to access the signalized intersection. The MTFPD has indicated they are supportive of
the City’s request and are working with their engineers and attorney to include a full access easement.
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SSTAFF SUMMARY ANALYSIS
x Staff believes the Comprehensive Plan is supportive of the request for a fire station on the south side
of McHenry.
x The emergency generators are exempt from the sound ordinance. Staff recommends the petitioner
withdraw their request.
x Staff have included conditions of approval for a full access easement for the property owners to the
north and south of the subject property to be able to access the signalized intersection.
x Staff believes the driveway width variance is a unique circumstance related to the operation of a fire
station and type of vehicles serviced.
x Staff recommends denial of the petitioner’s request for a variance from the City’s building and parking
lot perimeter landscaping and screening requirements.
If the Planning & Zoning Commission agrees with the petitioner’s request, then the following 3 motions are
recommended.
1st MOTION: I motion to recommend approval of the petitioner’s request for a Conditional Use Permit to
operate a fire station at the subject property subject to the following condition:
1) The property owner shall record an access easement to the signalized intersection for the property owners
to the north and south of the subject property. Said access easement shall be reviewed and approved at the
discretion of the Zoning Administrator prior to recordation.
AND by making said motion, I agree with staff’s assessment that the approval criteria for Conditional Uses
have been met as outlined in the staff report.
APPROVAL CRITERIA FOR CONDITIONAL USES (§11-15-5). Staff comments italicized below.
A. Traffic: Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning
district has been minimized.
Located next to a state highway and on a signalized intersection, staff believes there is adequate
infrastructure to minimize the impact on traffic volumes.
B. Environmental Nuisance: Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of
light or air, or other adverse environmental effects of a type or degree not characteristic of
permitted uses in the zoning district, have been appropriately controlled.
Staff does not believe the proposed request would generate any environmental nuisance.
C. Neighborhood Character: The proposed use will fit harmoniously with the existing natural or
manmade character of its surroundings, and with permitted uses in the zoning district. The use will
not have undue deleterious effect on the environmental quality, property values, or neighborhood
character already existing in the area or normally associated with permitted uses in the district.
The surrounding properties are vacant with a large setback distance between the single-family home
subdivision to the east of the subject property and the fire station. Staff believes the proposed use
would blend in harmoniously with the surrounding area.
D. Public Services and Facilities: The proposed use will not require existing community facilities or
services to a degree disproportionate to that normally expected of permitted uses in the district, nor
generate disproportionate demand for new services or facilities, in such a way as to place undue
burdens upon existing development in the area.
A City Water and Sanitary Sewer connection is available to the site at the intersection.
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E. Public Safety and Health: The proposed use will not be detrimental to the safety or health of the
employees, patrons, or visitors associated with the use nor of the general public in the vicinity.
Staff believes the proposed fire station will help improve public safety and health.
F. Other Factors: The proposed use is in harmony with all other elements of compatibility pertinent to
the conditional use and its particular location.
2nd MOTION: I motion to approve the petitioner’s request for a variation to allow a maximum driveway width
and angle that is greater than what is allowed by the City’s Subdivision Control and Development Ordinance as
depicted in the submitted site plan dated February 14, 2023.
AND by making said motion, I agree with staff’s assessment that the approval criteria for variances have been
met as outlined in the staff report.
VARIANCE APPROVAL CRITERIA (11-19-5). Comments of staff italicized below.
A. Special Circumstances Not Found Elsewhere.
Staff believes this is a special circumstance related to the operation of a fire station.
B. Circumstances Relate to the Property Only.
N/A
C. Not Resulting From Applicant Action.
Although the variance requested is resulting from the applicant’s action, staff believes the special
circumstances of the request is a unique and special circumstance related to the operation of a fire
station.
D. Unnecessary Hardship.
Staff believes if the city enforces the ordinance that it would cause undue hardship onto the applicant.
E. Preserves Rights Conferred By District:
Staff believes this does not confer a special privilege for the subject property.
F. Necessary For Use Of Property:
Staff believes that approval of the variations are necessary for the reasonable use and enjoyment of the
property to operate as a fire station.
G. Not Alter Local Character:
Staff believes approval of the petitioner’s request would not substantially alter essential character of
the locality nor have any other adverse impacts.
H. Consistent With Title And Plan:
N/A
I. Minimum Variance Recommended:
Staff believes the variations requested are the minimum required.
3rd Motion: I motion to recommend denial of the petitioner’s request for deviations from the City of McHenry
Landscaping & Screening Ordinance.
AND by making said motion, I agree the petitioner has failed to meet the approval criteria for Zoning
Variances as outlined in the Staff Report
VARIANCE APPROVAL CRITERIA (11-19-5). Comments of staff italicized below.
A. Special Circumstances Not Found Elsewhere.
Staff does not believe the petitioner’s have demonstrated a hardship. There appears to be adequate
space to comply with the City’s Landscaping & Screening Ordinance. Staff believes there is adequate
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space to accommodate landscaping in compliance with the City’s Landscaping & Screening Ordinance
without jeopardizing any future related construction activities.
B. Circumstances Relate to the Property Only.
C. Not Resulting From Applicant Action.
D. Unnecessary Hardship.
Staff believes if the city enforces the ordinance it would not cause unnecessary hardship. The petitioner
would still be able to adequately utilize the site for the purpose of operating a fire station.
E. Preserves Rights Conferred By District:
F. Necessary For Use Of Property:
G. Not Alter Local Character:
Staff believes approval of the variance would have a negative impact on local character.
H. Consistent With Title And Plan:
The comprehensive plan recommends working with developers to enhance beautification. Approval of
the request would negatively impact the site aesthetic qualities.
I. Minimum Variance Recommended:
Attachments:
x Petitioner’s Application and attachments
x Receipt of publication of legal notice
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PROPOSED FPDSTATION #610,801 SFTRASHPROJECT NUMBER:2202901.24.23McHENRY FIRE PROTECTION DISTRICT STATION #61004 S. ILLINOIS STATE ROUTE #31, McHENRY, IL 600501163
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164
PROJECT NUMBER:2202901.18.23McHENRY FIRE PROTECTION DISTRICT STATION #61004 S. ILLINOIS STATE ROUTE #31, McHENRY, IL 600502165
#
166
Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
REGULAR AGENDA SUPPLEMENT
TO: Mayor and City Council
FOR: April 3, 2023 City Council Meeting
FROM: Cody Sheriff, City Planner
RE: Ordinance granting a Zoning Map Amendment for the properties located at 3812
and 3814 Main Street.
ATT:
1.Unapproved Planning and Zoning Commission Minutes dated March 15, 2023
2.Planning & Zoning Commission Staff Report & Petitioner’s Application Packet
3.Ordinance granting a Zoning Map Amendment for the properties located at 3812 and
3814 Main Street.
AGENDA ITEM SUMMARY:
The petitioner, City of McHenry, is seeking approval of a Zoning Map Amendment from C -4
Downtown Commercial District to RS-4 High Density Single-Family Residential District (3814 Main
Street), and RA-1 Attached Residential District (3812 Main Street). The request was initiated by
the City on behalf of both property owners.
BACKGROUND & ANALYSIS:
The City was approached by the property owners of 3814 Main Street for the purpose of
constructing a new addition on the existing single-family residence. The subject property had
operated as a photography studio with a single -family residence for a number of years. Staff
informed the property owner that the C-4 Downtown Commercial District does not allow stand-
alone single-family residential buildings unless the first floor opera ted entirely as a commercial
use. The property located at 3812 Main Street was also in a similar circumstance with an existing
2-flat residential building but zoned C -4 Downtown Commercial. City water billing records
indicate there have been at least 2 dwellings in the structure since 2012 – the farthest City water
billing records can go back.
167
Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
Staff believes the former photography studio was somewhat zoned appropriately but changing
market conditions as well as changes in the zoning ordinance have allowed individuals to have
their own in-home studios without the need for an independent office. The 2-flat residential
building may have been inadvertently zoned C-4 Downtown Commercial since it was bordering
other commercial zoned properties in 1985. It’s diff icult to discern in exact detail on older zoning
maps that did not have parcel outlines what properties were zoned if a property was bordering
a different zoning district.
PLANNING & ZONING COMMISSION DISCUSSION & RECOMMENDATION:
A Planning & Zoning Commission public hearing was held on March 15, 2023. There were no
objectors present at the hearing. The Planning & Zoning Commission unanimously voted to
recommend approval of the request.
If the City Council concurs, it is recommended the attached ordinance granting a Zoning Map
Amendment for the properties located at 3812 and 3814 Main Street be approved. (City Council
vote-simple majority).
168
Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
Unapproved Planning & Zoning Commission Minutes from March 15, 2023
File No. Z-2023-06
Petitioner: City of McHenry of 333 S Green St, McHenry, IL
Zoning Map Amendment from C-4 Downtown Commercial District to RS-4 High Density
Single-Family Residential District (3814 Main Street), and RA-1 Attached Residential District
(3812 Main Street).
Chairwoman Rockweiler opened the file at 7:12 p.m. City Planner Sheriff explained that all
public notice requirements have been met. The issue arose when the property owners of
3814 Main Street wanted to put on an addition to the single family home. A photography
studio was previously there. The property has been zoned commercial since the 1970s.
Residential zoning intermingles in the area. The property next door is a 2-flat and has been
residential for at least 20 years. The City contacted the property owners to see if they
wanted to rezone the properties. RA-1 properties are already abutting the area.
Chairwoman Rockweiler opened the hearing part of the meeting at 7:15 p.m. With nobody
wanting to testify, she closed the hearing at 7:15 p.m. No Commission members had an
issue with the request.
A motion was made by Commissioner Davis and seconded by Commissioner Riley to
recommend approval of the City’s request for a zoning map amendments from C-4
Downtown Commercial District to RS-4 High-Density Single-Family Residential District for
3814 Main Street and RA-1 Attached Residential District for 3812 Main Street. AND by
making said motion, I agree with staff’s assessment that the approval criteria for Zoning
Map Amendments have been met as outlined in the staff report. Roll Call Vote: 6-ayes:
Commissioners Bremer, Rockweiler, Davis, Riley, Gleason, and Smale. 0-nay; 0-abstained; 1-
absent: Lehman. Motion Carried.
Chairwoman Rockweiler closed File Z-2023-06 at 7:16 p.m.
169
Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
ORDINANCE NO 23-
ORDINANCE GRANTING A ZONING MAP AMENDMENT FOR THE PROPERTIES LOCATED
AT 3814 AND 3812 MAIN STREET.
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as
contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Ordinance constitutes an exercise of the City’s home rule powers and functions
as granted in the Constitution of the State of Illinois; and
WHEREAS, a petition has been filed City of McHenry, (“APPLICANT”), on behalf of the
property owners, requesting approval of Zoning Map Amendments for the properties commonly
known as 3814 Main Street and 3812 Main Street, legally described on “EXHIBIT A”, attached
hereto and incorporated herein, “SUBJECT PROPERTIES”; and
WHEREAS, a public hearing on said petition was held before the Planning and Zoning
Commission on March 15, 2023 in the manner prescribed by ordinance and statute, and as a
result of said hearing, the Planning and Zoning Commission did unanimously recommend to the
City Council the granting of the requested Zoning Map Amendment; and
WHEREAS, the City Council has considered the evidence and recommendations from the
Planning and Zoning Commission and finds that the approval of the request is consistent with the
objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals,
and general welfare of its residents.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY,
MCHENRY COUNTY, ILLINOIS, AS FOLLOWS:
SECTION 1: That the SUBJECT PROPERTIES are hereby granted Zoning Map Amendments as
follows:
Common Address Current Zoning Classification New Zoning Classification
3812 Main Street C-4 Downtown Commercial RA-1 Attached Residential
3814 Main Street C-4 Downtown Commercial RS-4 High Density Single Family
170
Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
SECTION 2: In granting said Zoning Map Amendments, the City Council finds that the
Approval Criteria for Zoning Map Amendments, listed in §11-5-5 of the City of McHenry Zoning
Ordinance have been met.
SECTION 3: This Ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, McHenry County, Illinois.
SECTION 4: This Ordinance shall be in full force and effect from and after its passage,
approval, and publication in pamphlet form as provided by law.
Passed this 3rd day of April, 2023.
Ayes Nays Absent Abstain
Alderman Devine _____ _____ _____ _____
Alderman Glab _____ _____ _____ _____
Alderman Harding _____ _____ _____ _____
Alderman Strach _____ _____ _____ _____
Alderwoman Miller _____ _____ _____ _____
Alderman Santi _____ _____ _____ _____
Alderman McClatchey _____ _____ _____ _____
______________________ ________________________
Wayne Jett, Mayor Trisha Ramel, City Clerk
171
Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
EXHIBIT A
Legal Description of the Subject Properties
PARCEL 1: THE EASTERLY 55 FEET OF THE SOUTHERLY 132 FEET OF LOT 10 IN BLOCK 2 IN THE
ORIGINAL PLAT OF WEST MCHENRY, BEING A PART OF THE SOUTHWEST QUARTER OF SECTION
26, AND THE NORTHWEST QUARTER OF SECTION 35, TOWNSHIP 45 NORTH, RANGE 8, EAST OF
THE THIRD PRINCIPAL MERIDIAN ACCORDING TO THE PLAT THEREOF RECORDED JUNE 14, 1859
IN BOOK 24 OF DEEDS, PAGES 22 AND 23, IN MCHENRY COUNTY, ILLINOIS.
PARCEL 2: PERPETUAL EASEMENT FOR INGRESS AND EGRESS OVER THE NORTHERLY 12 FEET OF
THE SOUTHERLY 132 FEET OF LOTS 10 AND 11 (EXCEPT THE EASTERLY 55 FEET THEREOF LOT 10)
BLOCK 2 IN THE ORIGINAL PLAT OF WEST MCHENRY, BEING AN EASEMENT APPURTENANT FOR
DRIVEWAY OR ALLEY PURPOSES AS CREATED BY AN INSTRUMENT RECORDED FEBRUARY 11,
1946 AS DOCUMENT 189099, AND AS SUPPLEMENTED BY AN INSTRUMENT RECORDED MAY 3,
1954 AS DOCUMENT NO. 277936, IN MCHENRY COUNTY, ILLINOIS.
PIN: 09-26-381-013
ADDRESS: 3812 MAIN STREET, MCHENRY, ILLINOIS 60050
AND
PARCEL 1: THE SOUTHERLY 132 FEET OF LOT 10 (EXCEPT THE EASTERLY 55 FEET THEREOF) AND
THE SOUTHERLY 132 FEET OF LOT 11 (EXCEPT THE WESTERLY 66 FEET THEREOF), IN BLOCK 2 OF
THE ORIGINAL PLAT OF WEST MCHENRY, A SUBDIVISION OF PART OF THE SOUTHWEST
QUARTER OF SECTION 26, TOWNSHIP 45 NORTH, RANGE 8 EAST OF THE THIRD PRINCIPAL
MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED JUNE 14, 1859, IN BOOK 24 OF
DEEDS, PAGE 22, IN MCHENRY COUNTY, ILLINOIS.
PARCEL 2: EASEMENT FOR THE BENEFIT OF PARCEL 1, AS RESERVED IN THE DEED FROM ANNA
G. STOFFEL TO HOWARD WATTLES, DATED FEBRUARY 7, 1946 AND RECORDED FEBRUARY 11,
1946 IN BOOK 278 OF DEEDS, PAGE 244 AND AS LIMITED BY PROVISION IN THE DEED FROM
CLARA V. STOFFEL AND HELENA M. STOFFEL TO OVERTON CADILLAC-PONTIAC COMPANY, A
DELAWARE CORPORATION BY DEED RECORDED FEBRUARY 25, 1954 AS DOCUMENT NO.
275653, FOR A DRIVEWAY OR ALLEY PURPOSES FOR INGRESS AND EGRESS OVER A STRIP OF
LAND 12 FEET IN WIDTH ACROSS THE ENTIRE NORTHERLY END OF THE PART OF LOT 11,
DESCRIBED AS BEGINNING AT SOUTHWESTERLY CORNER OF SAID LOT 11; RUNNING THENCE
172
Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
EASTERLY ALONG THE SOUTHERLY LINE OF SAID LOT, 66 FEET; THENCE NORTHERLY PARALLEL
WITH THE WESTERLY LINE OF SAID LOT 132 FEET; THENCE WESTERLY PARALLEL WITH THE
SOUTHERLY LINE OF SAID LOT, 66 FEET TO THE WESTERLY LINE OF SAID LOT; THENCE
SOUTHERLY ALONG THE WESTERLY LINE OF SAID LOT, 132 FEET TO THE PLACE OF BEGINNING,
IN BOOK 2 OF THE ORIGINAL PLAT OF WEST MCHENRY, A SUBDIVISION OF PART OF THE
SOUTHWEST QUARTER OF SECTION 26, TOWNSHIP 45 NORTH, RANGE 8 EAST OF THE THIRD
PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED JUNE 14, 1859 IN BOOK
24 OF DEEDS, PAGE 22, IN MCHENRY COUNTY, ILLINOIS.
PIN: 09-26-381-012
ADDRESS: 3814 MAIN STREET, MCHENRY, ILLINOIS 60050
173
3814
3812
174
175
176
Staff Report for the City of McHenry Planning & Zoning Commission
Staff Comments
The following comments and conclusions are based upon staff analysis and review prior to this hearing and are
to be considered viable unless evidence is established to the contrary. Staff may have additional comments
based upon the testimony presented during the public hearing.
BACKGROUND & REQUEST SUMMARY
The City of McHenry is seeking approval of a Zoning Map Amendment from C-4 Downtown Commercial
District to RS-4 High Density Single-Family Residential District (3814 W. Main Street), and RA-1 Attached
Residential District (3812 W. Main Street). The request was initiated by the City on behalf of both property
owners.
The City was approached by the property owners of 3814 W. Main Street for the purpose of constructing a
new addition to the existing single-family residence. The subject property had operated as a photography
studio with a single-family residence for a number of years. Staff informed the property owner that the C-4
Downtown Commercial District does not allow stand-alone single-family residential buildings unless the first
floor operated entirely as a commercial use. The property located at 3812 W. Main Street was also in a similar
circumstance with an existing 2-flat residential building but zoned C-4 Downtown Commercial. City water
billing records indicate there have been at least 2 dwellings in the structure since 2012 – the farthest City
water billing records can go back.
Staff believes the former photography studio was somewhat zoned appropriately but changing market
conditions as well as changes in the zoning ordinance have allowed individuals to have their own in-home
studios without the need for an independent office. The 2-flat residential building may have been
inadvertently zoned C-4 Downtown Commercial since it was bordering other commercial zoned properties in
1985. It’s difficult to discern in exact detail on older zoning maps what properties were zoned if a property was
bordering a different zoning district.
CITY OF MCHENRY ORDINANCES
• The petitioner must meet the Approval Criteria for Zoning Map Amendments, listed in §11-5-5 of the
City of McHenry Zoning Ordinance.
STAFF ANALYSIS
CURRENT LAND USE & ZONING
The photography studio at 3814 W. Main Street is currently operating as a single-family residence zoned C-4
Downtown Commercial. Staff does not know when the photography studio ceased operating. A residential
dwelling is only allowed when the first floor of the structure is occupied as commercial. That being said, staff
does not believe the structure would have been in compliance with today’s ordinance even if the photography
studio was continuing to operate. The 2-flat at 3812 W. Main Street is zoned C-4 Downtown Commercial. Staff
could not verify when the structure was converted or if originally was constructed as a 2-unit dwelling. City
Water Billing Records are limited but indicate it dates back to at least 2012. The property owners have
indicated that when they purchased the property in 2005, it had been operating as a 2-unit dwelling.
The surrounding land use and zoning is a mix of nonconforming multifamily residential, single family, single-
family attached, and commercial. The property to the west and south is zoned C-4 Downtown Commercial
with what appears to be primarily nonconforming multifamily residential land use. The property north of the
177
subject properties is zoned C-5 Highway Commercial with a veterinarian’s office. The property to the east is
zoned RA-1 Attached Residential District and RS-4 High Density Single Family Residential. Rezoning both
properties from commercial to residential would eliminate many intense commercial uses from utilizing the
property. Staff does not believe residential zoning would have any adverse impacts on the adjoining property
owners given the longevity of the properties operating as residential nor would the RA-1 zoning be out of
character with the adjoining neighborhood on Waukegan Road zoned RA-1.
FUTURE LAND USE MAP RECOMMENDATION
The City’s Future Land Use Map recommends commercial land use but borders other medium-density land use
areas. The request is somewhat consistent with the future land use within the area.
COMPREHENSIVE PLAN OBJECTIVES & POLICIES
Overall, staff believes the proposed development is consistent with the City’s Comprehensive Plan objectives
and policies. Staff comments italicized.
View full list of City Plans at www.cityofmchenry.org/planningdocuments
• Land Use, Objective – “Promote development that blends with existing development in the area
especially if located within a unique sub-area.” (p. 29)
Staff believes the requested zoning for RS-4 and RA-1 is consistent with the property zoned RA-1 directly
northeast of the subject property and property zoned RS-4 to the southeast and is therefore in
conformance with the Comprehensive Plan’s objective.
STAFF SUMMARY ANALYSIS
• The property at 3814 W. Main Street was formerly a photography studio with a residential dwelling.
The property at 3812 W. Main Street has operated as a 2-unit dwelling since at least 2012, but most
likely longer due to limitations of City water billing records. The use of the properties would not change
as part of the rezoning.
• Staff believes the 2-flat at 3812 W. Main Street may have inadvertently been rezoned from residential
to commercial as part of the adoption of the 1986 Zoning Ordinance due to the limitations of older
zoning district maps.
• Both RA-1 Attached Residential Districts and RS-4 High Density Single Family Residential Districts allow
significantly less uses than the current C-4 Downtown Commercial District zoning. Staff does not
anticipate the rezoning would cause any adverse impacts on the adjoining property owners.
If the Planning & Zoning Commission agrees with the City’s request, then the following motion is
recommended.
MOTION: I motion to recommend approval of the City’s request for a zoning map amendments from C-4
Downtown Commercial District to RS-4 High-Density Single-Family Residential District for 3814 W. Main Street
and RA-1 Attached Residential District for 3812 W. Main Street.
AND by making said motion, I agree with staff’s assessment that the approval criteria for Zoning Map
Amendments have been met as outlined in the staff report.
APPROVAL CRITERIA FOR CONDITIONAL USES (§11-15-5). Staff comments italicized below.
178
A. Compatible With Use or Zoning Of Environments. The proposed use(s) or the uses permitted under the
proposed zoning classification are compatible with existing uses or existing zoning of property in the
environs.
The surrounding property consists of both RA-1 Attached Residential to the north and RS-4 High Density
Single Family Residential to the southeast. Staff believes the proposed uses allowed in RS-4 and RA-1
are more compatible with the surrounding properties than the existing C-4 Downtown Commercial
Zoning Designation.
B. Supported By Trend Of Development: The trend of development in the general area since the original
zoning of the affected property was established supports the proposed use or zoning classification.
The surrounding zoning consists of both RA-1 Attached Residential District and RS-4 High Density Single
Family Residential. Staff believes the proposed rezoning to RA-1 and RS-4 would be supported by the
trend of development within the area.
C. Consistent With Comprehensive Plan Objectives: The proposed use or zoning classification is in
harmony with the objectives of the Comprehensive Plan of the City as viewed in light of any changed
conditions since the adoption of the plan.
The request is somewhat consistent with the Comprehensive Plan Future Land Use Map
recommendation for medium density within the area. But not entirely consistent with the commercial
designation.
D. Furthers Public Interest: The proposed use or zoning classification promotes the public interest and not
solely the interest of the applicant.
Staff believes there is a public interest served by rezoning said properties to bring them into
conformance with the currently adopted Zoning Ordinance.
Attachments:
• Petitioner’s Application and attachments
• Receipt of publication of legal notice
179
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
REGULAR AGENDA SUPPLEMENT
TO: Mayor and City Council
FOR: April 3, 2023 City Council Meeting
FROM: Cody Sheriff, City Planner
RE: Ordinance Granting Zoning Text Amendments to the City of McHenry Off Street
Parking and Loading Ordinance
1. Unapproved Planning & Zoning Commission Meeting Minutes
2. Ordinance Granting Text Amendments To Off Street Parking And Loading In The City Of
McHenry Zoning Ordinance
AGENDA ITEM SUMMARY:
City staff are requesting approval of zoning text amendments to the City of McHenry Off Street
Parking & Loading Ordinance. The requested text amendments would eliminate the 10 spaces
per 1,000 SF standard bars/taverns and replace it with the recently adopted restaurant standard
which is 4 spaces per 1,000 SF or 1 per every 4 seats, whichever is greater.
BACKGROUND/ANALYSIS:
As the Council may recall, Lucky Poker was granted approval of a parking variance at the February
City Council meeting to accommodate the relocation of the proposed bar/tavern from Remax
Plaza to 700 N Front Street. Staff identified that we were planning to amend the ordinance to
regulate parking standards for bars/taverns similar to the City’s recently adopted parking
standards for restaurants.
In comparison to other neighboring municipalities, the City of Crystal Lake maintains similar
parking standards to McHenry’s current ordinance for standalone bars/taverns requiring 10
spaces per 1,000 SF or 1 space per every 3 seats, whichever is greater. The City of Woodstock
requires 1 space per every 3 seats. Staff is recommending the current restaurant parking
standards for bars/taverns.
PLANNING & ZONING COMMISSION DISCUSSION & RECOMMENDATION:
A Planning & Zoning Commission Public Hearing was held on the requested text amendments on
March 15, 2023. The Commission was supportive of the City’s requested text amendments. No
180
Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
objectors were present at the hearing and the Planning & Zoning Commission unanimously voted
to recommend approval.
If the City Council concurs, it is recommended the attached Ordinance Granting Zoning Text
Amendments to the City of McHenry Off Street Parking and Loading Ordinance be approved
(City Council Vote-Simple Majority).
181
Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
2
Unapproved Planning & Zoning Commission Meeting Minutes dated March 15, 2023
File No. Z-2023-07
Petitioner: City of McHenry
Text Amendments to the City of McHenry Off Street Parking and Loading Ordinance.
Chairwoman Rockweiler opened File No. Z-2023-07 at 7:17 p.m. Planner Sheriff stated that
all public notice requirements have been met. He explained that this simple request is to
get the parking requirements for bars and taverns so they are similar to restaurants. These
will help modernize our ordinances and match them with those in surrounding
municipalities.
Chairwoman Rockweiler opened the public hearing portion of the meeting at 7:17 p.m.
With nobody wanting to testify, she closed the public hearing at 7:17 p.m. There was no
discussion from Commissioner members as they all agreed with what was presented.
A motion was made by Commissioner Smale and seconded by Commissioner Bremer to
approve the text amendments to the City of McHenry Zoning Ordinance as outlined in the
staff report. Roll Call Vote: 6-ayes: Commissioners Bremer, Rockweiler, Davis, Riley,
Gleason, and Smale. 0-nay; 0-abstained; 1-absent: Lehman. Motion Carried.
Chairwoman Rockweiler closed File Z-2023-07 at 7:18 p.m.
182
Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
3
ORDINANCE NO 23-
ORDINANCE GRANTING TEXT AMENDMENTS TO OFF STREET PARKING AND LOADING IN THE
CITY OF MCHENRY ZONING ORDINANCE
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as
contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Ordinance constitutes an exercise of the City’s home rule powers and functions
as granted in the Constitution of the State of Illinois; and
WHEREAS, a petition has been filed by the City of McHenry requesting approval of text
amendments to the City of McHenry Zoning Ordinance; and
WHEREAS, a public hearing on said petition was held before the Planning and Zoning
Commission on March 15, 2023 in the manner prescribed by ordinance and statute, and as a
result of said hearing, the Planning and Zoning Commission did unanimously recommend to the
City Council the granting of the requested text amendments; and
WHEREAS, the City Council has considered the evidence and recommendations from the
Planning and Zoning Commission and finds that the approval of the request is consistent with the
objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals,
and general welfare of its residents.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY,
MCHENRY COUNTY, ILLINOIS, AS FOLLOWS:
SECTION 1: That §11-12-4 – Table 3 of the City of McHenry Zoning Ordinance is hereby
amended as follows:
Minimum Number of Required Spaces
Per Employee
at Largest
Shift
Per 1,000
Square Feet Net
Floor Area
Per Person Design
Capacity of Facility
Tavern -
10 4 per 1,000
SF or 1 per every
4 seats,
whichever is
greater
-
183
Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
4
SECTION 2: All Ordinances or parts thereof in conflict with the terms and provisions
hereof are hereby repealed to the extent of such conflict.
SECTION 3: This Ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, McHenry County, Illinois.
SECTION 4: This Ordinance shall be in full force and effect from and after its passage,
approval, and publication in pamphlet form as provided by law.
Passed this 3rd day of April, 2023.
Ayes Nays Absent Abstain
Alderman Devine _____ _____ _____ _____
Alderman Glab _____ _____ _____ _____
Alderman Harding _____ _____ _____ _____
Alderman Strach _____ _____ _____ _____
Alderwoman Miller _____ _____ _____ _____
Alderman Santi _____ _____ _____ _____
Alderman McClatchey _____ _____ _____ _____
______________________ ________________________
Wayne Jett, Mayor Trisha Ramel, City Clerk
184
Mayor Jett
333 S Gre en Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
cityofmchenry.org
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of pr ograms and
services in a customer-oriented, efficient, and fis cally respons ible manner.
AGENDA SUPPLEMENT
TO: Mayor and City Council
FOR: April 3, 2023 City Council Meeting
FROM: Cody Sheriff, City Planner
RE: Conceptual Presentation Redwood Townhome Development
ATT: Concept Plans
AGENDA ITEM SUMMARY:
Redwood USA LLC., is proposing to construct a 180-unit, 27.52-acre, market-rate rental,
planned unit townhome development near the southeast corner of Chapel Hill Road and IL
State Route 120. The development consists of several different models and configurations
attached i n rows of four (4) or six (6) units each. Each townhome unit would have its own
garage with privately owned concrete roads. The developer is requesting feedback prior to
submitting a formal application.
STAFF ANALYSIS:
Currently unincorporated, the development would involve the annexation of the subject
property in addition to the remaining 95-acre tract between Moraine Hills State Park and the
southeast corner of Chapel Hill Road and IL -120 consisting of 122.8 acres total . The site plan is
subject to change as the development applies for permit review with the McHenry County
Division of Transportation for site access off Chapel Hill Road. The north access on IL-120 will
need to receive approval from IDOT.
The City of McHenry Parks and Recreation Master Plan recommends mini parks and pla y lots for
areas servicing populations between 500 and 2,500. The developer is not proposing to
construct park space but will be required to pay park impact fees as required by the Subdivision
Control & Development Ordinance. The City Council may wish to consider how future park
space within the vicinity of the subject proper ty may develop over time. The developer has
indicated that typical demographics occupying their developments are age 51 and older.
Outdoor walking space such as a multiuse path may be more suitable for this type of
development. A future multiuse path is planned on Chapel Hill Road that would connect to
185
Mor aine Hills State Park. However, it may be many years until the multiuse path is constructed
on Chapel Hill Road. Staff is requesting feedback on whether the develop ment should be
required to provide additional outdoor recreational amenities to service the future residents.
RECOMMEN DATION:
Discussion.
186
SECONDARYENTRY SIGNCHAPEL HILL ROADILLINOIS ROUTE 120
NO REVISION DATE
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18 H-H3 C-KSECONDARYENTRY SIGNPLANTINGBED 150 SFM-SUPLIGHTUPLIGHT10'17'9 H-H11 J-B7 C-KANNUALS9 H-H11 J-BMAIN ENTRYSIGN1
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A/CA/CA6 HM-HRBRIVERSTONE NO. 34 &FABRIC AS SHOWN (TYP.)A/C UNIT (TYP.)PATIO (TYP.)UNITPLANTINGS(TYP.)SIDEWALK(TYP.)A/CA/CABPATIO (TYP.)RIVERSTONE NO.34 & FABRIC ASSHOWN (TYP.)UNITPLANTINGS(TYP.)SIDEWALK(TYP.)A/C UNIT (TYP.)SIDEWALK(TYP.)A/CA/C18" GRAVELMOW STRIPABPATIO (TYP.)RIVERSTONE NO.34 & FABRIC ASSHOWN (TYP.)UNITPLANTINGS(TYP.)A/C UNIT (TYP.)SIDEWALK(TYP.)STONEMULCHTYP.A/CA/CABRIVERSTONE NO. 34 &FABRIC AS SHOWN (TYP.)A/C UNIT (TYP.)PATIO (TYP.)PRIVACY FENCE (TYP.)UNITPLANTINGS(TYP.)SIDEWALK(TYP.)A/CA/CSTONEMULCHTYP.ABPATIO (TYP.)RIVERSTONE NO.34 & FABRIC ASSHOWN (TYP.)UNITPLANTINGS(TYP.)SIDEWALK(TYP.)A/C UNIT (TYP.)NO REVISION DATE
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YTYP. WILLOWOOD LANDSCAPE PLAN TYP. MEADOWOOD/FORESTWOODLANDSCAPE PLANTYP. HAYDENWOOD LANDSCAPE PLAN TYP. CAPEWOODLANDSCAPE PLANTYP. BREEZEWOODLANDSCAPE PLANTYPICAL UNIT LANDSCAPE PLANSNOT TO SCALEPLANTING DETAILSNOT TO SCALE189
DECORATIVE LOUVERASPHALT SHINGLESGUTTERS ANDDOWNSPOUTSHORIZONTAL SIDINGSHAKESCORNER TRIMSTONE VENEEROVERHEAD GARAGE DOORSINGLE HUNG6'-6" X 6'-8" SLIDING PATIODOORVINYLDIMENSIONAL 30YEAR LAMINATEDPREFINISHEDALUMINUMVINYLVINYLVINYLPRESTIGERAISED PANELPAN STEELVINYLVINYLITEM:MATERIAL / STYLE:WHITEWEATHERED WOODWHITEVARIESVARIESWHITEOHIO SOUTHERNLIMESTONEWHITESTANDARD WHITE WITHCOLONIAL PATTERNFLAT GRIDSWHITECOLOR:NOTE:ADDRESS FOR EACH UNIT TO BE PLACED IN SUCH A POSITION AS TO BE PLAINLY VISIBLEAND LEGIBLE FROM THE STREET OR ROAD.EXTERIOR FINISH MATERIAL SELECTIONSLEASING OFFICE, FORESTWOOD, CAPEWOODFRONT ELEVATION1SCALE: 3/32" = 1'-0"LEASING OFFICE, FORESTWOOD, CAPEWOODREAR ELEVATION2SCALE: 3/32" = 1'-0"LEASING OFFICE, FORESTWOOD, CAPEWOODHIGH PROFILE SIDE ELEVATION3SCALE: 3/32" = 1'-0"CAPEWOODHIGH PROFILE SIDE ELEVATION4SCALE: 3/32" = 1'-0"LEASING OFFICEPARTIAL SIDE ELEVATION5SCALE: 3/32" = 1'-0"FORESTWOODACPANTRYBATH 2MECH.BEDROOM2MASTERBEDROOMDENGREATROOMENTRYGARAGECLOSETLAUNDRYCLOSETMSTR.BATHWALK-INCLOSETKITCHENSUNROOMPORCHPATIOGARAGEMASTERBEDROOMDENMSTR.BATHWALK-INCLOSETKITCHENBATH 2GREATROOMBEDROOM2ENTRYPATIOMECH.CLOSETACCLOSETCLOSETLINENPANTRYACSTORAGEKITCHENOFFICEPETWASHREST-ROOMRECEPTIONOFFICECOVERED WALK WAYPORCHPORCHSTONE VENEERCORNER TRIMHORIZONTAL SIDINGGUTTERS AND DOWNSPOUTSASPHALT SHINGLESCONTINUOUS RIDGE VENTOVERHEAD GARAGE DOORLIGHT FIXTUREDECORATIVE LOUVER - TYP.6x6 P.T. WOOD POST WITH PVCSLEEVE. COLOR: WHITESINGLE HUNG WINDOW WITH4" TRIM (TOP AND SIDES)DECORATIVELOUVER - TYP.SHAKESSINGLE HUNG WINDOWWITH 4" TRIM (ALL 4 SIDES)125EL :+8'-1"FINISHED FLOORTRUSS BEARINGEL :+0'-0"1256x6 P.T. WOOD POST WITH PVCSLEEVE. COLOR: WHITESINGLE HUNG WINDOW WITH 4" TRIM(TOP AND SIDES)FULL LITE DOOR1256' HIGH x 8' WIDE VINYLPRIVACY FENCE (TYP.)1'-0"SINGLE HUNG WINDOWWITH 4" TRIM (ALL 4 SIDES)CORNER TRIMHORIZONTAL SIDINGGUTTERS AND DOWNSPOUTSASPHALT SHINGLESCONTINUOUS RIDGE VENT6x6 P.T. WOOD POST WITH PVCSLEEVE. COLOR: WHITESTONE VENEERA/CA/CEL :+8'-1"FINISHED FLOORTRUSS BEARINGEL :+0'-0"EL :+9'-1"(SUNROOM)BEARINGTRUSS1'-0"1'-0"2-LITE SLIDER WINDOWWITH 4" TRIM (ALL 4 SIDES)A/C125125CORNER TRIMHORIZONTAL SIDINGGUTTERS AND DOWNSPOUTSSINGLE HUNG WINDOW WITH4" TRIM (TOP AND SIDES)DECORATIVE LOUVER - TYP.CONTINUOUS RIDGE VENTVINYL "BOARD ON BOARD"PRIVACY FENCEASPHALT SHINGLESSHAKESSINGLE HUNG WINDOW WITH4" TRIM (TOP AND SIDES)125125DECORATIVELOUVER - TYP.SHAKESEL :+8'-1"FINISHED FLOORTRUSS BEARINGEL :+0'-0"HALF-LITE DOOR1'-0"REINFORCED CONCRETEFOOTINGSTONE VENEERCORNER TRIMHORIZONTAL SIDINGGUTTERS AND DOWNSPOUTSASPHALT SHINGLESLOMANCO ALUMINUM SLANT BACKROOF VENT #750. INSTALL PERMANUFACTURER'S RECOMMENDATIONS8'-0"6'-0" MIN.6'-0" MIN.OVERALL FLOOR PLAN28'-0"FORESTWOOD194'-0" (OVERALL)28'-0"FORESTWOOD40'-0"LEASING OFFICE28'-0"FORESTWOOD67'-812"OVERALL 42'-0"CAPEWOOD28'-0"FORESTWOODA/CA/C A/CSTONE VENEERCONTINUOUS RIDGE VENT6x6 P.T. WOOD POST WITHPVC SLEEVE. COLOR: WHITENOTE:HIGH PROFILE SIDEELEVATION OCCURS ATSTREET VIEW ONLYEL :+8'-1"FINISHED FLOORTRUSS BEARINGEL :+0'-0"EL :+9'-1"(SUNROOM)BEARINGTRUSSSCALE : 3/32" = 1'-0"NOTE:STONE RETURN OCCURSADJACENT TO HIGHPROFILE SIDE ELEVATIONONLYREVISIONSPROJECT #:DATE:
phone
fax
mpg-architects.com
330.666.5770
330.666.8812
3660 Embassy Parkway
Fairlawn, OH 44333
REDWOOD McHENRY N. CHAPEL HILL
27922 OCTOBER 12, 2022 NOTE!!!THIS DRAWING IS NOTFOR CONSTRUCTIONPRELIMINARYMcHENRY, IL 60051A1.1BUILDING FLOOR PLAN AND ELEVATIONS
1 OF 4190
DECORATIVE LOUVERASPHALT SHINGLESGUTTERS ANDDOWNSPOUTSHORIZONTAL SIDINGSHAKESCORNER TRIMSTONE VENEEROVERHEAD GARAGE DOORSINGLE HUNG6'-6" X 6'-8" SLIDING PATIODOORVINYLDIMENSIONAL 30YEAR LAMINATEDPREFINISHEDALUMINUMVINYLVINYLVINYLPRESTIGERAISED PANELPAN STEELVINYLVINYLITEM:MATERIAL / STYLE:WHITEWEATHERED WOODWHITEVARIESVARIESWHITEOHIO SOUTHERNLIMESTONEWHITESTANDARD WHITE WITHCOLONIAL PATTERNFLAT GRIDSWHITECOLOR:NOTE:ADDRESS FOR EACH UNIT TO BE PLACED IN SUCH A POSITION AS TO BE PLAINLY VISIBLEAND LEGIBLE FROM THE STREET OR ROAD.EXTERIOR FINISH MATERIAL SELECTIONSMEADOWOOD, FORESTWOOD, MEADOWOODFRONT ELEVATION1SCALE: 3/32" = 1'-0"MEADOWOOD, FORESTWOOD, MEADOWOODREAR ELEVATION2SCALE: 3/32" = 1'-0"MEADOWOOD, FORESTWOOD, MEADOWOODHIGH PROFILE SIDE ELEVATION3SCALE: 3/32" = 1'-0"MEADOWOODSTANDARD SIDE ELEVATION4SCALE: 3/32" = 1'-0"MEADOWOODPARTIAL SIDE ELEVATION5SCALE: 3/32" = 1'-0"FORESTWOOD1'-0"REINFORCED CONCRETEFOOTINGSTONE VENEERCORNER TRIMHORIZONTAL SIDINGGUTTERS AND DOWNSPOUTSASPHALT SHINGLESLOMANCO ALUMINUM SLANT BACKROOF VENT #750. INSTALL PERMANUFACTURER'S RECOMMENDATIONS8'-0"6'-0" MIN.6'-0" MIN.28'-0"67'-812" OVERALL MEADOWOODGARAGEMASTERBEDROOMDENMSTR.BATHWALK-INCLOSETKITCHENBATH 2GREATROOMBEDROOM2ENTRYPATIOMECH.LAUNDRYCLOSETACCLOSETPANTRYLINEN168'-0" (OVERALL)28'-0"FORESTWOOD28'-0"FORESTWOOD28'-0"FORESTWOOD28'-0"FORESTWOOD28'-0"MEADOWOOD125125CORNER TRIMHORIZONTAL SIDINGGUTTERS AND DOWNSPOUTSSINGLE HUNG WINDOW WITH4" TRIM (TOP AND SIDES)DECORATIVE LOUVER - TYP.CONTINUOUS RIDGE VENTVINYL "BOARD ON BOARD"PRIVACY FENCEASPHALT SHINGLESEL :+8'-1"FINISHED FLOORTRUSS BEARINGEL :+0'-0"1'-0"STONE VENEERCONTINUOUS RIDGE VENTEL :+8'-1"FINISHED FLOORTRUSS BEARINGEL :+0'-0"SINGLE HUNG WINDOW WITH4" TRIM (ALL 4 SIDES)125125DECORATIVELOUVER - TYP.EL :+8'-1"FINISHED FLOORTRUSS BEARINGEL :+0'-0"STONE VENEERCORNER TRIMHORIZONTAL SIDINGGUTTERS AND DOWNSPOUTSASPHALT SHINGLESCONTINUOUS RIDGE VENTOVERHEAD GARAGE DOORLIGHT FIXTUREDECORATIVE LOUVER - TYP.DECORATIVELOUVER - TYP.SHAKESSINGLE HUNG WINDOWWITH 4" TRIM (ALL 4 SIDES)EL :+8'-1"FINISHED FLOORTRUSS BEARINGEL :+0'-0"A/CA/CCORNER TRIMHORIZONTAL SIDINGGUTTERS AND DOWNSPOUTSLIGHT FIXTURESINGLE HUNG WINDOW WITH4" TRIM (ALL 4 SIDES)ASPHALT SHINGLESCONTINUOUS RIDGE VENT6' HIGH x 8' WIDE VINYLPRIVACY FENCE (TYP.)EL :+8'-1"FINISHED FLOORTRUSS BEARINGEL :+0'-0"6'-6"x6'-8" SLIDING PATIO DOOR125125A/CA/CA/C1'-0"NOTE:STONE RETURN OCCURSADJACENT TO HIGHPROFILE SIDE ELEVATIONONLYA/CSHAKESSCALE : 3/32" = 1'-0"OVERALL FLOOR PLANREVISIONSPROJECT #:DATE:
phone
fax
mpg-architects.com
330.666.5770
330.666.8812
3660 Embassy Parkway
Fairlawn, OH 44333
REDWOOD McHENRY N. CHAPEL HILL
27922 OCTOBER 12, 2022 NOTE!!!THIS DRAWING IS NOTFOR CONSTRUCTIONPRELIMINARYMcHENRY, IL 60051A1.2BUILDING FLOOR PLAN AND ELEVATIONS
2 OF 4191
DECORATIVE LOUVERASPHALT SHINGLESGUTTERS ANDDOWNSPOUTSHORIZONTAL SIDINGSHAKESCORNER TRIMSTONE VENEEROVERHEAD GARAGE DOORSINGLE HUNG6'-6" X 6'-8" SLIDING PATIODOORVINYLDIMENSIONAL 30YEAR LAMINATEDPREFINISHEDALUMINUMVINYLVINYLVINYLPRESTIGERAISED PANELPAN STEELVINYLVINYLITEM:MATERIAL / STYLE:WHITEWEATHERED WOODWHITEVARIESVARIESWHITEOHIO SOUTHERNLIMESTONEWHITESTANDARD WHITE WITHCOLONIAL PATTERNFLAT GRIDSWHITECOLOR:NOTE:ADDRESS FOR EACH UNIT TO BE PLACED IN SUCH A POSITION AS TO BE PLAINLY VISIBLEAND LEGIBLE FROM THE STREET OR ROAD.EXTERIOR FINISH MATERIAL SELECTIONSCAPEWOOD, FORESTWOOD, CAPEWOODFRONT ELEVATION1SCALE: 3/32" = 1'-0"CAPEWOOD, FORESTWOOD, CAPEWOODREAR ELEVATION2SCALE: 3/32" = 1'-0"CAPEWOOD, FORESTWOOD, CAPEWOODSTANDARD SIDE ELEVATION3SCALE: 3/32" = 1'-0"CAPEWOODHIGH PROFILE SIDE ELEVATION4SCALE: 3/32" = 1'-0"CAPEWOODPARTIAL SIDE ELEVATION5SCALE: 3/32" = 1'-0"FORESTWOODOVERALL FLOOR PLANACPANTRYBATH 2MECH.BEDROOM2MASTERBEDROOMDENGREATROOMENTRYGARAGECLOSETLAUNDRYCLOSETMSTR.BATHWALK-INCLOSETKITCHENSUNROOMPORCHPATIOGARAGEMASTERBEDROOMDENMSTR.BATHWALK-INCLOSETKITCHENBATH 2GREATROOMBEDROOM2ENTRYPATIOMECH.LAUNDRYCLOSETACCLOSETCLOSETLINENPANTRY67'-812"OVERALL 42'-0"CAPEWOOD168'-0" (OVERALL)28'-0"FORESTWOOD28'-0"FORESTWOOD28'-0"FORESTWOOD42'-0"CAPEWOOD1'-0"REINFORCED CONCRETEFOOTINGSTONE VENEERCORNER TRIMHORIZONTAL SIDINGGUTTERS AND DOWNSPOUTSASPHALT SHINGLESLOMANCO ALUMINUM SLANT BACKROOF VENT #750. INSTALL PERMANUFACTURER'S RECOMMENDATIONS8'-0"6'-0" MIN.6'-0" MIN.STONE VENEERCORNER TRIMHORIZONTAL SIDINGGUTTERS AND DOWNSPOUTSASPHALT SHINGLESCONTINUOUS RIDGE VENTOVERHEAD GARAGE DOORLIGHT FIXTUREDECORATIVE LOUVER - TYP.6x6 P.T. WOOD POST WITH PVCSLEEVE. COLOR: WHITESINGLE HUNG WINDOW WITH4" TRIM (TOP AND SIDES)DECORATIVELOUVER - TYP.SHAKES1251251'-0"1'-0"125125CORNER TRIMHORIZONTAL SIDINGGUTTERS AND DOWNSPOUTSSINGLE HUNG WINDOW WITH4" TRIM (ALL 4 SIDES)DECORATIVE LOUVER - TYP.CONTINUOUS RIDGE VENTVINYL "BOARD ON BOARD"PRIVACY FENCEASPHALT SHINGLESSTONE VENEERCONTINUOUS RIDGE VENT6x6 P.T. WOOD POST WITHPVC SLEEVE. COLOR: WHITESINGLE HUNG WINDOW WITH4" TRIM (TOP AND SIDES)NOTE:HIGH PROFILE SIDEELEVATION OCCURS ATSTREET VIEW ONLYEL :+8'-1"FINISHED FLOORTRUSS BEARINGEL :+0'-0"EL :+9'-1"(SUNROOM)BEARINGTRUSSDECORATIVELOUVER - TYP.SHAKESEL :+8'-1"FINISHED FLOORTRUSS BEARINGEL :+0'-0"EL :+9'-1"(SUNROOM)BEARINGTRUSSCORNER TRIMHORIZONTAL SIDINGGUTTERS AND DOWNSPOUTSLIGHT FIXTUREASPHALT SHINGLES2-LITE SLIDER WINDOW WITH4" TRIM (ALL 4 SIDES)CONTINUOUS RIDGE VENT6'-6"x6'-8" SLIDING PATIO DOORNOTE:STONE RETURN OCCURSADJACENT TO HIGHPROFILE SIDE ELEVATIONONLYA/CA/CEL :+8'-1"FINISHED FLOORTRUSS BEARINGEL :+0'-0"EL :+9'-1"(SUNROOM)BEARINGTRUSS1'-0"1'-0"A/CA/CA/CSINGLE HUNG WINDOWWITH 4" TRIM (ALL 4 SIDES)125125SCALE : 3/32" = 1'-0"EL :+8'-1"FINISHED FLOORTRUSS BEARINGEL :+0'-0"6' HIGH x 8' WIDE VINYLPRIVACY FENCE (TYP.)SINGLE HUNG WINDOWWITH 4" TRIM (ALL 4 SIDES)REVISIONSPROJECT #:DATE:
phone
fax
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330.666.5770
330.666.8812
3660 Embassy Parkway
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REDWOOD McHENRY N. CHAPEL HILL
27922 OCTOBER 12, 2022 NOTE!!!THIS DRAWING IS NOTFOR CONSTRUCTIONPRELIMINARYMcHENRY, IL 60051A1.3BUILDING FLOOR PLAN AND ELEVATIONS
3 OF 4192
DECORATIVE LOUVERASPHALT SHINGLESGUTTERS ANDDOWNSPOUTSHORIZONTAL SIDINGSHAKESCORNER TRIMSTONE VENEEROVERHEAD GARAGE DOORSINGLE HUNG6'-6" X 6'-8" SLIDING PATIODOORVINYLDIMENSIONAL 30YEAR LAMINATEDPREFINISHEDALUMINUMVINYLVINYLVINYLPRESTIGERAISED PANELPAN STEELVINYLVINYLITEM:MATERIAL / STYLE:WHITEWEATHERED WOODWHITEVARIESVARIESWHITEOHIO SOUTHERNLIMESTONEWHITESTANDARD WHITE WITHCOLONIAL PATTERNFLAT GRIDSWHITECOLOR:NOTE:ADDRESS FOR EACH UNIT TO BE PLACED IN SUCH A POSITION AS TO BE PLAINLY VISIBLEAND LEGIBLE FROM THE STREET OR ROAD.EXTERIOR FINISH MATERIAL SELECTIONSWILLOWOODHIGH PROFILE SIDE ELEVATION3SCALE: 3/32" = 1'-0"WILLOWOODSTANDARD SIDE ELEVATION4SCALE: 3/32" = 1'-0"WILLOWOODOVERALL FLOOR PLANPARTIAL SIDE ELEVATION5SCALE: 3/32" = 1'-0"WILLOWOOD1'-0"REINFORCED CONCRETEFOOTINGSTONE VENEERCORNER TRIMHORIZONTAL SIDINGGUTTERS AND DOWNSPOUTSASPHALT SHINGLESLOMANCO ALUMINUM SLANT BACKROOF VENT #750. INSTALL PERMANUFACTURER'S RECOMMENDATIONS8'-0"6'-0" MIN.FRONT ELEVATION1SCALE: 3/32" = 1'-0"WILLOWOODREAR ELEVATION2SCALE: 3/32" = 1'-0"WILLOWOOD52'-0" OVERALL 38'-0"38'-0"WILLOWOOD38'-0"WILLOWOOD38'-0"WILLOWOOD190'-0" (OVERALL)STONE VENEERCORNER TRIMHORIZONTAL SIDINGGUTTERS AND DOWNSPOUTSASPHALT SHINGLESCONTINUOUS RIDGE VENTOVERHEAD GARAGE DOORA/CA/CCORNER TRIMHORIZONTAL SIDINGGUTTERS AND DOWNSPOUTS2-LITE SLIDER WINDOW WITH4" TRIM (ALL 4 SIDES)SINGLE HUNG WINDOW WITH4" TRIM (ALL 4 SIDES)ASPHALT SHINGLESCONTINUOUS RIDGE VENT6'-6"x6'-8" SLIDING PATIO DOORWITH TRANSOM ABOVEWILLOWOOD38'-0"WILLOWOODGARAGEMASTERBEDROOMDENMSTR.BATHWALK-INCLOSETKITCHENBATH 2GREATROOMBEDROOM2ENTRYPORCHMECH.LAUNDRYCLOSETACCLOSETPANTRYLINENSINGLE HUNG WINDOW WITH 4"TRIM (TOP AND SIDES)DECORATIVELOUVER - TYP.SHAKESA/CA/CA/C1'-0"EL :+8'-1"FINISHED FLOORTRUSS BEARINGEL :+0'-0"EL :+8'-1"FINISHED FLOORTRUSS BEARINGEL :+0'-0"NOTE:STONE RETURN OCCURSADJACENT TO HIGHPROFILE SIDE ELEVATIONONLY125125SCREENED IN PATIOAREA WITH DOOR (TYP.)NOTE:HIGH PROFILE SIDEELEVATION OCCURS ATSTREET VIEW ONLY125125CORNER TRIMHORIZONTAL SIDINGGUTTERS AND DOWNSPOUTSDECORATIVE LOUVER - TYP.CONTINUOUS RIDGE VENTASPHALT SHINGLESSHAKESSTONE VENEERCONTINUOUS RIDGE VENTEL :+8'-1"FINISHED FLOORTRUSS BEARINGEL :+0'-0"1'-0"EL :+8'-1"FINISHED FLOORTRUSS BEARINGEL :+0'-0"125125DECORATIVELOUVER - TYP.SCALE : 3/32" = 1'-0"SINGLE HUNG WINDOWWITH 4" TRIM (ALL 4 SIDES)REVISIONSPROJECT #:DATE:
phone
fax
mpg-architects.com
330.666.5770
330.666.8812
3660 Embassy Parkway
Fairlawn, OH 44333
REDWOOD McHENRY N. CHAPEL HILL
27922 OCTOBER 12, 2022 NOTE!!!THIS DRAWING IS NOTFOR CONSTRUCTIONPRELIMINARYMcHENRY, IL 60051A1.4BUILDING FLOOR PLAN AND ELEVATIONS
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194
Edition 4.1
Last Revised: 05/24/2022
Redwood Landscape Standards
195
1
Table of Contents
Landscape Standards .................................................................................................................................... 3
Introduction .............................................................................................................................................. 3
Landscape Plan Typical Information ......................................................................................................... 3
Site Plan................................................................................................................................................. 3
Landscape Plan ...................................................................................................................................... 4
Entry (Double-Sided Monument Sign) .................................................................................................. 4
Entry (Boulevard) .................................................................................................................................. 5
Secondary Entry .................................................................................................................................... 5
Street Frontage ..................................................................................................................................... 5
Screening (Perimeter) ........................................................................................................................... 6
Screening (Perimeter with Mounding) ................................................................................................. 6
Screening (Mid-Building) ....................................................................................................................... 7
Unit (Forestwood/ Meadowood/ Capewood) ...................................................................................... 7
Unit (Willowood) ................................................................................................................................... 8
Unit (Haydenwood) ............................................................................................................................... 8
Unit (Breezewood) ................................................................................................................................ 9
Leasing Office and Maintenance ......................................................................................................... 10
Lawn Area Details ................................................................................................................................... 10
No Mow/ Low Mow Areas .................................................................................................................. 12
Gravel Mow Strip ................................................................................................................................ 13
Planting Size Guidelines .......................................................................................................................... 14
Planting Details ....................................................................................................................................... 15
Tree Planting ....................................................................................................................................... 15
Evergreen Tree Planting ...................................................................................................................... 15
Shrub Planting ..................................................................................................................................... 16
Perennial Planting ............................................................................................................................... 16
Planting List ............................................................................................................................................. 17
Northern Midwest (Zone 5/6) ............................................................................................................. 17
Southern Midwest (Zone 6/5) ............................................................................................................. 18
Southern (Zone 7) ............................................................................................................................... 19
Installation Specifications ....................................................................................................................... 20
Zoning and Entitlement Landscape Plans ........................................................................................... 20
Construction Landscape Plans ............................................................................................................ 20
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2
Installation and Follow-Up Timeline ....................................................................................................... 21
Signage .................................................................................................................................................... 22
Standard Monument Signage ............................................................................................................. 22
Secondary Entrance Signage ............................................................................................................... 23
Seasonal Annuals- Spring .................................................................................................................... 23
Seasonal Annuals- Summer................................................................................................................. 24
Seasonal Annuals- Fall ......................................................................................................................... 25
Privacy Fence ...................................................................................................................................... 26
Split-Rail Fence .................................................................................................................................... 26
Lighting ................................................................................................................................................ 27
Planting Areas/ Mulch ......................................................................................................................... 28
Site Amenities ......................................................................................................................................... 29
Mail Center.......................................................................................................................................... 29
Resident Pavilion/ Pergola .................................................................................................................. 30
Fountains, Aerators, and Bubblers ..................................................................................................... 31
Irrigation Design Standards ......................................................................................................................... 33
Product .................................................................................................................................................... 33
Irrigation Plan Design Layout .................................................................................................................. 33
General Requirements ........................................................................................................................ 33
Specific Requirements ........................................................................................................................ 33
Sleeve Plan .............................................................................................................................................. 34
Typicals ................................................................................................................................................ 35
Irrigation Plan .......................................................................................................................................... 36
Providers ................................................................................................................................................. 37
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3
Landscape Standards
Introduction
The aesthetic appearance of every Redwood Neighborhood is important to the overall brand identity of
the company, which has been built on the basis of quality and consistency in product. The purpose of
the Landscape Design Standards is to establish specific guidelines for all portions of site development
relating to the landscaping of proposed neighborhoods. This document is to be used as a reference tool
throughout the design process by all consultants who are assisting Redwood with the entitlement
process, including landscape design.
In instances where Redwood’s landscape standards do not align with municipal codes, the project’s
Acquisition Manager is responsible for getting any variances approved during approval process. At
times, it will be necessary to deviate from these standards based on physical characteristics of the site,
or to fulfill certain jurisdictional or municipal requirements. Any departure from the established
standards within this document is to be submitted for review and approval by Redwood prior to any
formal submittal for zoning or entitlement approval. This communication will ensure brand integrity is
maintained, and will identify any construction or ongoing maintenance cost implications that may be
incurred.
Landscape Plan Typical Information
Site Plan
The production of landscape plans for entitlement, construction, and bidding shall utilize the standard
design concepts outlined in the following section to ensure that consistency is applied to the landscape
aesthetic for all sites. It is understood that certain municipalities may require additional landscaping to
fulfill code requirements for buffer, streetscape, etc. The landscape architect shall coordinate and
communicate any variations required for landscape plan approval to Redwood as early on within the
design process as possible, to be included in preliminary cost budgeting.
198
4
Landscape Plan
Entry (Double-Sided Monument Sign)
199
5
Entry (Boulevard)
Secondary Entry
Street Frontage
200
6
Screening (Perimeter)
Screening (Perimeter with Mounding)
201
7
Screening (Mid-Building)
Unit (Forestwood/ Meadowood/ Capewood)
202
8
Unit (Willowood)
Unit (Haydenwood)
203
9
Unit (Breezewood)
204
10
Leasing Office and Maintenance
Lawn Area Details
Project sites shall utilize a combination of sod, seed, and areas of no mow/low mow grass.
• Areas directly adjacent to the structures shall be installed with sod to promote a positive and
instantaneous aesthetic and maintain erosion control.
• Seed shall be utilized in larger open areas between buildings, around retention basins, and in
programmed open lawn areas.
• All remaining areas shall utilize a no mow/low mix of grass. This mixture will lessen the impact
to overall maintenance of the site as well as reduce irrigation costs. Specific mixture types may
vary per market area, so consult with local landscape contractor to verify best choice.
• Bermuda grass shall be used as standard seed in North and South Carolina.
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11
206
12
No Mow/ Low Mow Areas
LOW MOW/ NO MOW LAWN MIX
% PURE SEED VARIETY ORIGIN GERM
24.91% Quatro Sheeps Fescue OR 90%
24.62% Longfellow II Chewing Fescue OR 90%
24.46% Cindy Lou Creeping Red Fescue OR 85%
24.19% Eureka II Hard Fescue OR 85%
00.00% Other Crop Seed
01.80% Inert Matter
00.03% Weed Seed
*NOTE: New markets may warrant alternative plant selection due to availability
and hardiness
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13
Gravel Mow Strip
All buildings shall have a gravel strip along all sides of the foundation that do not have landscaping.
• Along Sides of Building: 18” wide
• Along Rear of Buildings: 3’ wide (minimum), that spans the width of AC unit pads and resident
patios extending from building
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14
Planting Size Guidelines
Tree size minimums for project frontage and entry:
• Shade
• Ornamental
• Ornamental multi-stem
• Evergreen
2” caliper, balled & burlapped
1.5” caliper, balled & burlapped or 10-gallon container
6’-8’ height, balled & burlapped or 10-gallon container
6’-8’ height, balled & burlapped
Tree size minimums for all trees located internally to project:
• Shade
• Ornamental
• Ornamental multi-stem
• Evergreen
1.75” caliper, balled & burlapped or 10-gallon container
1.5” caliper, balled & burlapped or 10-gallon container
6’ height, balled & burlapped or 10-gallon container
6’ height, balled & burlapped
Plant size minimums at installation:
• Deciduous & Evergreen Shrubs
• Ornamental Grasses
• Perennials
18”-24” height, 3-gallon container (min)
1-gallon container
1-gallon container
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15
Planting Details
Planting installation details may vary based upon regional conditions. Landscape Architect shall utilize
these details as a basis of design and modify accordingly.
Tree Planting
Evergreen Tree Planting
210
16
Shrub Planting
Perennial Planting
211
17
Planting List
Northern Midwest (Zone 5/6)
SCIENTIFIC NAME COMMON NAME
SHADE TREES
Acer rubrum ‘Autumn Blaze’ Autumn Blaze Red Maple
Betula nigra ‘Heritage’ Heritage River Birch
Metasequoia glyptostroboides Dawn Redwood
Nyssa sylvatica Black Gum
Quercus alba White Oak
Quercus rubra Red Oak
Taxodium distichum Bald Cypress
STREET TREES
Acer rubrum ‘Red Sunset’ Red Sunset Red Maple
Carpinus betulus ‘Fastigiata’ Pyramidal European Hornbeam
Gleditsia tricanthos f. inermis ‘Skycole’ Skyline Honeylocust
Platanus acerifolia ‘Bloodgood’ Bloodgood London Planetree
Tilia cordata ‘Greenspire’ Greenspire Littleleaf Linden
Ulmus americana ‘Princeton’ Princeton Elm
ORNAMENTAL TREES
Amelanchier × grandiflora ‘Autumn Brilliance’ Autumn Brilliance Serviceberry
Cornus kousa ‘Milky Way’ Milky Way Chinese Dogwood
Malus ‘Prairiefire’ Prairiefire Crabapple
Malus ‘Spring Snow’ (fruitless) Spring Snow Crabapple
Malus ‘Sugar Tyme’ Sugar Tyme Crabapple
Syringa reticulata ‘Ivory Silk’ Japanese Tree Lilac
EVERGREEN TREES
Abies x. concolor Concolor (white) fir
Juniperus virginiana Eastern Red Cedar
Picea abies Norway Spruce
Picea glauca White Spruce
Pinus strobus Eastern White Pine
Thuja plicata Green Giant’ Western Arborvitae
EVERGREEN SHRUBS
Buxus m. k. ‘Winter Gem’ Winter Gem Boxwood
Chamaecyparis pisifera ‘Filfera’ Green Thread Falsecypress
Juniperus x chinensis ‘Saybrook Gold’ Saybrook Gold Juniper
Juniperus chinensis sargentii ‘Viridis’ Green Sargent Juniper
Juniperus chinensis ‘Nick’s Compact’ Nick’s Compact Juniper
Juniperus sabina ’Buffalo’ Buffalo Juniper
Taxus x media ‘Densiformus’ or ‘Everlow’ Dense or Everlow Yew
DECIDUOUS SHRUBS
Cornus sericea ‘Isanti’ Isanti Redtwig Dogwood
Hydrangea paniculata ‘Little Lime’ Little Lime Hydrangea
Physocarpus opulus ‘Tiny Wine’ Tiny Wine Ninebark
Spiraea japonica ‘Little Princess’ Little Princess Spiraea
Spieaea japonica ‘Gold Flame’ Gold Flame Spirea
Syringa meyeri ‘Palabin’ Dwarf Korean Lilac
Viburnum nudum ‘Winterthur’ Winterthur Viburnum
PERENNIALS AND ORNAMENTAL GRASSES
Calamagrostis x acutiflora ‘Karl Foerster’ Karl Foerster Reed Grass
Helictotrichon sempervirens ‘Sapphire’ Sapphire Blue Oat Grass
Hemerocallis ‘Happy Returns’ Happy Returns Daylily
Hemerocallis ‘Pardon Me’ Pardon Me Daylily
Rudbeckia fulgida ‘Goldsturm’ Goldsturm Blackeyed Susan
Miscanthus sinensis ‘Adagio or Purpurescens’ Adagio or Purple Maiden Grass
*NOTE: New markets may warrant alternative plant selection due to availability and hardiness
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18
Southern Midwest (Zone 6/5)
SCIENTIFIC NAME COMMON NAME
SHADE TREES
Acer rubrum ‘Autumn Blaze’ Autumn Blaze Red Maple
Acer rubrum ‘Red Sunset’ Red Sunset Red Maple
Acer rubrum ‘October Glory’ October Glory Red Maple
Betula nigra ‘Heritage’ Heritage River Birch
Liquidambar styraciflua (fruitless var.) American Sweetgum
Zelkova serrata ‘Green Vase’ Green Vase Japanese Zelkova
STREET TREES
Acer miyabe ‘State Street’ State Street Miyabe Maple
Acer rubrum ‘Franksred Jr.’ Redpointe Red Maple
Platanus acerifolia ‘Bloodgood’ Bloodgood London Planetree
Tilia cordata ‘Greenspire’ Greenspire Littleleaf Linden
Ulmus americana ‘Frontier’ Frontier Elm
ORNAMENTAL TREES
Amelanchier × grandiflora ‘Autumn Brilliance’ Autumn Brilliance Serviceberry
Cornus kousa ‘Milky Way’ Milky Way Chinese Dogwood
Cornus mas Cornelian-cherry Dogwood
Magnolia stellata Star Magnolia
Magnolia soulangenana Saucer Magnolia
Malus ‘Prairiefire’ Prairiefire Crabapple
Malus ‘Snowdrift’ Snowdrift Crabapple
Prunus virginiana ‘Canada Red’ Canada Red Chokecherry
EVERGREEN TREES
Juniperus virginana Eastern Red Cedar
Picea abies Norway Spruce
Picea glauca White Spruce
Pinus strobus Eastern White Pine
EVERGREEN SHRUBS
Buxus x. ‘Green Mountain’ Green Mountain Boxwood
Chamaecyparis pisifera ‘Gold Mop’ Gold Mop Falsecypress
Euonymus fortunei ‘Roemertwo’ Gold Splash Wintercreeper
Ilex ‘Blue Princess’ & ‘Blue Prince’ Royal Family Holly (need at least one male pollinator)
Juniperus chinensis ‘Nick’s Compact’ Nick’s Compact Green Juniper
Juniperus chinensis ‘Saybrook Gold’ Saybrook Gold Juniper
Taxus x media ‘Densiformus’ or ‘Everlow’ Dense or Everlow Yew
DECIDUOUS SHRUBS
Hydrangea macrophylla ‘Forever Pink’ Forever Pink Hydrangea
Itea virginica ‘Little Henry’ Little Henry Virginia Sweetspire
Spiraea japonica ‘Gold Mound’ Gold Mound Spiraea
Spiraea japonica ‘Little Princess’ Little Princess Spiraea
Syringa patula ‘Miss Kim’ Miss Kim Korean Lilac
Viburnum carlesii Koreanspice Viburnum
Weigela ‘Spilled Wine’ Spilled Wine Weigela
PERENNIALS AND ORNAMENTAL GRASSES
Calamagrostis x acutiflora ‘Karl Foerster’ Karl Foerster Reed Grass
Liriope muscari ‘Big Blue’ Big Blue Lilyturf
Heuchera americana Coral Bell
Hemerocallis ‘Happy Returns’ Happy Returns Daylily
Hosta spp. (mixed species) Hosta
Pennisetum alopecuroides Fountain Grass
Miscanthus sinensis ‘Adagio’ or ‘Morning Light’ Adagio or Morning Light Maiden Grass
Rudbeckia fulgida ‘Goldsturm’ Goldsturm Black-eyed Susan
*NOTE: New markets may warrant alternative plant selection due to availability and hardiness
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Southern (Zone 7)
SCIENTIFIC NAME COMMON NAME
SHADE TREES
Acer rubrum ‘October Glory’ October Glory Maple
Liquidambar styraciflua American Sweetgum
Platanus occidentalis American Sycamore
Quercus alba or bicolor White or Swamp White Oak
Quercus lyrata Overcup Oak
STREET TREES
Acer x freemanii ‘Armstrong’ Armstrong Maple
Acer buergerianum Trident Maple
Carpinus caroliniana American Hornbeam
Ulmus parvifolia ‘Bosque’ Bosque Chinese Elm
Quercus phellos Willow Oak
Quercus shumardii Shumard Oak
Zelkova serrata ‘Green Vase’ Green Vase Zelkova
ORNAMENTAL TREES
Lagerstroemia indica Crape Myrtle
Magnolia stellata Star Magnolia
Prunus x yedoensis Yoshino Cherry
Prunus serrulata ‘Kwanzan’ Kwanzan Flowering Cherry
EVERGREEN TREES
Cryptomeria japonica Japanese Cedar
Cupressus arizonica ‘Carolina Sapphire’ Carolina Sapphire Arizona Cypress
Magnolia grandiflora ‘Bracken’s Brown Beauty’ Bracken’s Southern Magnolia
Quercus virginiana Live Oak
Thuja standishii x plicata ‘Green Giant’ Green Giant Arborvitae
EVERGREEN SHRUBS
Azalea indica ‘Mrs. G.G. Gerbing’ Mrs. G.G. Gerbing Azalea
Buxus ‘Wintergreen’ Wintergreen Boxwood
Cleyera japonica Japanese Cleyera
Distylium ‘Vintage Jade’ Vintage Jade Distylium
Ilex cornuta ‘Carissa’ Carissa Holly
Ilex crenata ‘Soft Touch’ Soft Touch Holly
Ilex vomitoria ‘Nana’ Dwarf Yaupon Holly
DECIDUOUS SHRUBS
Abelia x grandiflora Glossy Abelia
Berberis thunbergii ‘Crimson Pygmy’ Crimson Pygmy Japanese Barberry
Euonymus alatus Burning Bush
Hydrangea var. Hydrangea
Spiraea var. Spiraea
Viburnum carlesii Koreanspice Viburnum
PERENNIALS AND ORNAMENTAL GRASSES
Echinacea purpurea Purple Coneflower
Dryopteris erythrosora Autumn Fern
Hemerocallis ‘Stella de Oro’ Stella de Oro Daylily
Hosta ‘Patriot’ Patriot Hosta
Liriope muscari variegata Varigated Lillyturf
Miscanthus sinensis ‘Morning Light’ or ‘Purpurescens’ Morning Light or Purple Maiden Grass
Muhlenbergia capillaris Pink Muhly Grass
Pennisetum alopecuroides Fountain Grass
Rudbeckia fulgida ‘Goldsturm’ Goldsturm Black-eyed Susan
*NOTE: New markets may warrant alternative plant selection due to availability and hardiness
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Installation Specifications
Zoning and Entitlement Landscape Plans
• To use standard general noting instead of the following detailed specifications.
Construction Landscape Plans
These are standard construction specifications for the landscape industry. The detailed scope of work is
to be incorporated into the construction landscape plans. For each of the sections, Landscape Architect
to follow the below guidelines:
• 329115: Soil preparation for at-grade areas
• 329200: Turf and grasses
• 329300: Plants
• 328400: Irrigation
Variations, alternate (approved equal) products, or exceptions are to be cleared through Redwood
before any changes are made.
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Installation and Follow-Up Timeline
Required Activity Responsible Entity Completion Time
Grade site to -4” below finish
grade
Construction Partner No more than 5 days prior to
installation
Loosen 4” layer of existing soil Construction Partner No more than 5 days prior to
installation
Screen site stock pile of top soil
or deliver needed screened soils
Construction or Installer Prior to installation
Installation of 4” of screened
top soil
Construction or Installer 2-3 days prior to installation
Notify Redwood Landscaping of
installation date
Construction or Installer After site has been properly
prepared for installation,
minimum of 48 hours before
installation (5 days on initial site
install)
Pre-installation site Inspection Construction, Installer,
Redwood
24-48 hours prior to installation
(5 days on initial site install)
Installation of plants & grass Landscape Installer Day of
Starter fertilization application Landscape Installer Day of installation
Initial Watering Landscape Installer Day of installation
Watering program Redwood Operations Team and
site contractor as required
Day after installation. Continue
according to watering plan
outlined above.
Post installation Inspection Construction, Installer,
Redwood
24-48 hours after installation
Second fertilization application Redwood Operations Team
Contractor
3-4 weeks after installation
Aerating and over seeding Landscape Installer or
maintenance contractor
1st fall after installation
(weather permitting)
Aerating and over seeding Redwood Operations Team
contractor
1 year after installation
Aerating and over seeding Redwood Operations Team
contractor
2 years after installation
Aerating (and over seeding) Redwood Operations Team
contractor
3 years after installation, over
seeding as needed
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22
Signage
Standard Monument Signage
40 Square Foot Double-Sided Sign
• Aluminum Sign Cabinet
o Painted Mathews to match PMS 7427C & PMS 490C
o Internally illuminated with 120v
• Dimensional Elements
o Redwood: 3” deep channel letters, internally lit
o Apartment Neighborhoods: ½” push through, internally lit
o Tree: 3” deep channel, internally lit
o Returns of letters to be white
• Aluminum Base
o Aluminum Base with “cut granite”
o High Density Urethane (HDU) attached
o HDU panel matches prototype sign design
• Location
o Oriented perpendicular to the Right of Way
Alternative dimensional options are available if code requirements do not allow for the standard 40 sq ft
sign.
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Secondary Entrance Signage
12 Square Foot Single-Sided Sign
• Polymetal Sign Blade
o Painted Mathews to match PMS 7427C & PMS 490C
o Installed on two metal 4x4’ posts
Alternative dimensional options are available if code requirements either allow for a larger sign, or do
not allow for the standard 12 sq ft sign.
Seasonal Annuals- Spring
NAME BLOOM TIME SIZE SPACING
A Tulip Blend Early, Mid, and Late 16-24” ht. 8” o.c.
A Pansy Mix Spring Flat 4-6” o.c.
Bloom Time:
Spring tulip mixtures should contain a mixture of 2-3 types of tulips that will lengthen
overall bloom time. These bulbs can contain a singular or mixture of colors, provided
they have a relatively similar height, with a varied bloom time. The following wholesale
bulb distributors provide pre-mixed tulip bulbs to achieve peak bloom length.
www.colorblends.com
www.berbeeus.com
www.vanengelen.com
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Planting/Removal Time:
Plant bulbs mid-October to mid-November, before first frost, 5-6” below surface of soil,
with tulip bud (point) facing upward. Cut back or dead head spent flowers. Remove
entire bulb at the end of seasons bloom, in preparation for summer annuals.
Seasonal Annuals- Summer
SCIENTIFIC (COMMON)
NAME VARIETIES HABIT SIZE - Cont. SPACING
A Angelonia (Summer
Snapdragon)
Angelface, Archangel,
AngelMist, Serena Upright 4.25” 12” o.c.
A Begonia Dragon Wing Upright 4.25” 12” o.c.
A Impatiens Sunpatiens Mounding 4.25” 12” o.c.
A Salvia microphylla Lighthouse, Cathedral Upright 4.25” 12” o.c.
A Verbena Proven Winners Upright 4.25” 12” o.c.
A Zinnia Zahara, Profusion Upright 4.25” 12” o.c.
B Ipomoea (Sweet Potato Vine) Sidekick, Sweet
Caroline, Margarita Trailing, Vine 4.25” 18” o.c.
B Lantana Lucky, Bandana,
Landmark Trailing, Vine 4.25” 12” o.c.
B Petunia Supertunia, Surfnia,
Color Rush, Blanket Trailing, Vine Hanging
Basket 18” o.c.
*NOTE: New markets may warrant alternative plant selection due to availability and hardiness
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Seasonal Annuals- Fall (Winter for Zone 7 Only)
SCIENTIFIC NAME HABIT SIZE -Cont. SPACING
A Chrysanthemum Mounded 9” Pot 18” o.c. - Touching
B Celosia ‘Fresh Look’ Upright 6” Pot As Shown
A/B Ornamental Kale Upright 8” Cont. As Shown
B Millet ‘Jade Princess’ Grass #1 Cont. As Shown
*NOTE: New markets may warrant alternative plant selection due to availability and hardiness
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Privacy Fence
Vinyl privacy fence panels are used to separate resident patios adjacent to the building, and when
adjacent to a vehicular street.
Split-Rail Fence
In locations that require a fence due to slope, a wooden split-rail fence is the preference
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Lighting
Location and quantity of lighting will vary depending on site entry design. Typical applications include
low voltage landscape lighting along street frontage landscape beds and may occur at Neighborhood
entry signs.
Lighting Notes
• Locate uplights as shown on the plan. Stake final locations of lights for approval by the owner or
owner’s representative.
• Lighting shall be installed with a remote switch control system.
• All electrical equipment shall be installed per manufacturer’s specifications and per current
electrical code requirements.
• Choose temporary sign uplighting, according to sign type used. (Either 2’w X 4’h, or 4’w X 8’h).
• Type of lighting (i.e. GL 100 LED) is to be included on the plans
• Lighting should only be used on fountains when on the main entrance.
Landscape Accent (in mulch bed):
• Along street frontage landscape
• Median (island)
• 10-degree spotlight
Sign Uplight (in mulch bed)
• Used when a monument sign cannot be
internally illuminated
• Secondary entrance sign
• 35-degree or 60-degree floodlight
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Planting Areas/ Mulch
There shall be deep bed edging for all tree rings and planting beds.
Hardwood Mulch (double processed, dark brown):
• Landscape beds at Neighborhood entries
• Perimeter/ buffer landscape beds
• All tree rings in lawn area
Washed Rock Mulch (#34 Washed River Stone)
• All foundation planting adjacent to units
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Site Amenities
General Notes
In addition to the quality apartments that Redwood Living builds, project sites also provide various
amenities for its residents to improve the experience of living in a Redwood Apartment Neighborhood.
The following section identifies the amenities that are commonly used and provides the specifications
for how those amenities are to be selected and incorporated into the apartment neighborhood.
Mail Center
Designer to verify with Redwood Acquisitions Group or Construction teams if sides will be required.
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Resident Pavilion/ Pergola
• Pavilions are typically 12’x12’, but size, color and style can vary. Design to be approved by
Redwood.
• Acquisition Manager to determine need prior to any formal entitlement submittal occurring.
• Pavilion must provide an ADA accessible route from internal streets or paths.
• Pergola design to be approved by Redwood Acquisitions Group prior to any formal entitlement
submittal occurring. Pergola must provide an ADA accessible route from internal streets or
paths.
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Fountains, Aerators, and Bubblers
• Fountains, aerators, and bubblers are to be used in retention basins to promote water quality
and add aesthetic value.
• Fountains are to be placed in retention basins that have high visibility to resident’s patios,
internal streets or adjacent public roads.
• Aerators are to be used in retention basins that are not visible to internal streets or resident
patios or adjacent public roads.
• The size and volume of the basin is required for the correct HP and quantity.
• All fountains and aerators are to have factory-installed clock/ timers.
• Design consideration is to include recommendation from Redwood Site Manager on fountain,
aerator, or bubbler based on size of pond.
• Size of fountain, aerator, or bubbler is to be included on the plans.
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Equinox
Gemini
Aerator
Giant Fountain
High Voltage Light System
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Irrigation Design Standards
Product
o The entire system is to be designed and specified on drawings using RainBird controllers, heads,
valves, wiring, etc.
o This is not designed as an “As Equal” system and shall not be bid as such. Any
prospective bids received that are based on an “As Equal” standard can be rejected at
the Owner’s discretion
o Substitutions for RainBird material or products may only be used at Redwood’s
discretion and written approval by Redwood
Irrigation Plan Design Layout
General Requirements
o Full and complete (100%) coverage for all Neighborhood entrance drives
o Full and complete (100%) coverage for all front and sides of buildings excluding the planting
beds
o Where required at the back side of a building, a single row of rotors and/or rotary sprays may be
used to spray away from the building and shall be located outside the gravel maintenance areas
and patios
o Flow velocities that do not exceed 5.0 ft per second
o Design pressure of 80 psi and flow of 50 gpm as minimum standards at the Point of Connection
o Irrigation of lawn areas with no overspray onto pavements or planting beds
o Independent irrigation of lawn areas and individual bed zones or planters
Specific Requirements
o Provide irrigation layout with separate plant type zones
o Lawn (seed and sod)
▪ 4” spray, rotary and rotors (pressure-regulating rotors may be used as an
option)
o Entrance Monument Sign(s) and Leasing Office Plant beds containing groundcover,
annuals, perennials, shrubs, and/ or trees
▪ 12” pop-up sprays with adjustable nozzles. Drip irrigation is not acceptable
o Include the use of irrigation heads with a Seal-A-Matic feature (ex. Rainbird 1804 SAM PRS)
where needed
o These heads shall be used at the ends of downhill lateral runs to prevent water from
leaking out and depressurizing the lateral. This will help conserve water
o Only similar types of heads with matched precipitation rates may run on same zone
o Piping Design
o Do not mix different heads for each line
o Provide main size as needed for proper flow, but not less than specified on plan
o Flow not to exceed 50 GPM @ 85 psig
o All piping to be Class 200 PVC unless otherwise specified
o All automatic Zone Valves shall be located and appropriately sized for their particular
zone requirements
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o All Main Line Isolation Valves to be brass ball valves sized appropriately for the location
o All valves, ie Line Isolation, Zone and Quick Connect shall be placed in appropriately
sized Valve Boxes with no more than three (3) zone valves with one (1) valve box
o Provide 2 wire controllers (RainBird LXD) to control all zones
o Provide electric solenoid controlled underground irrigation system manufactured
especially for control of automatic circuit valves of underground irrigation system.
Provide unit of capacity to suit number of circuits indicated
o Source Power: 120 volts
o Low Voltage Controls: 24 volts AC
o Grounding rods shall be specified, located and installed per manufacturer’s
specifications
o The controller should be equipped with the RainBird IQ system, flow sensor, and rain/
freeze sensor
o All wiring splices to be waterproof
o All wiring connections shall be waterproof using “Direct Bury” capable splices, such as
3M DBY Splice Kit or approved equal
Sleeve Plan
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Typicals
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Irrigation Plan
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Providers
Irrigation Design Drawings and baseline specifications to be provided by one of the following:
o WC3 Design and Consulting
o C.I.D. Irrigation Consultants
When in error, Irrigation Design Contractor shall, at no additional cost to Redwood, modify layout, and
make necessary adjustments, as needed to obtain full coverage areas without overspray onto roadways,
pavements, structures, signs, furniture, fountains, or buildings, and to protect trees and shrubs from
close, high spray velocity
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STAFF REPORT
FOR APRIL 2023
The purpose of this report is to provide the City Council and public with the most up-to-date
information regarding the latest projects and happenings within the municipal government of
the City of McHenry. This report is organized by operating department and will be updated and
transmitted as part of each City Council Agenda Packet. Council is welcome to contact any
Department Director for more information on any item included in this report, as well as topics
from previous reports or items not included in the report. This report does not include projects
or other information that is considered confidential in nature.
ECONOMIC DEVELOPMENT
Contact: Doug Martin, Director of Economic Development – 815/363-2110
McHenry Area Chamber of Commerce
4/11 Mixer 1335 Riverside Drive American Legion Post 491 from 5:00-7:00 p.m.
4/14 Ribbon Cutting 3314 Pearl St. Cold Blooded Parties 4:00-5:00 p.m.
4/20 Ribbon Cutting 818 Front St. Cannabliss CBD Shop 12:00-1:00 p.m.
4/28 Ribbon Cutting 404 Green St. (Shepherd of the Hills Church) Community Action Agency for
McHenry County Headstart 10:00-11:00 a.m.
McHenry ShamRocks the Fox
Coordinator Wolf assisted in volunteer work for the very successful ShamRocks the Fox event
downtown St. Patrick’s Day weekend.
Backing Small Business Grant Opportunity
An email was sent out to all downtown businesses highlighting an opportunity for a grant
available for existing downtown/main street businesses. Applications are being accepted
through April 7, 2023. MainStreet America and American Express offer this grant – it is not
funded in any way by the City of McHenry but we feel it is a good opportunity for some of our
downtown businesses that meet the eligibility requirements. Here is a link to the website for
the Backing Small Business grant opportunity:
https://www.mainstreet.org/howwecanhelp/backingsmallbusinesses?mc_cid=f20473f2ba&mc
_eid=b676eef36e
New Business Visits
Coordinator Wolf visited the new coffee roasting business Heady Cup Coffee Roasters at 4127
Orleans St. and Merlin at 3926 Elm St.
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Datafy Training
Director Martin and Coordinator Wolf will be undergoing training on the Datafy System through
the City’s partnership with Naturally McHenry County. The Datafy platform provides data and
analytics allowing us to make strategic, data-driven marketing decisions for the City of
McHenry. This will provide us with compelling and actionable data on performance as a whole
and insights to particular dates, venues and audiences visiting businesses and events in
McHenry that lead to economic impact.
International Council of Shopping Centers Conference
Director Martin and Coordinator Wolf have been preparing for the International Council of
Shopping Center (ICSC) Conference in Las Vegas which will take place May 21-May 23. A new
exhibit is being prepared for the conference in addition to meetings being arranged.
COMMUNITY DEVELOPMENT
Contact: Ross Polerecky, Director of Community Development – 815/363-2182
Panera Bread 1850 N Richmond Road
Permits have been issued for the new Panera Bread located at 1850 N Richmond Road,
groundbreaking is scheduled the first week of April pending weather conditions.
Comprehensive Plan
Staff received the scope of services for the approved comprehensive plan, this scope is being
reviewed and will be presented to the city council in the near future.
PARKS & RECREATION
Contact: Bill Hobson, Parks & Recreation Director – 815/3763-2159
Miller Point Construction
Construction on Miller Point is in full swing. The entire site is now surrounded by construction
fencing and site excavation has been the primary scope of work. The area for the Riverwalk
Shoppes is completely excavated as is the parking lot area that will transition to grass open
space.
Foundations for the shops are being located as is the layout for the washroom building. Shop
foundations are tentatively scheduled to be poured next week. A full construction schedule is
attached to this report.
All Marine Retro Rental
All Marine Retro Rental relocated their rental/bar shipping container temporarily to an agreed
upon spot on the South side of the Riverwalk. This will allow the operation to continue to run
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this summer in conjunction with the Riverwalk Shoppes and while the remainder of the site
work proceeds.
There was initial discussion on the possibility of transitioning to permanent building that would
be built by Dillon and Michelle Streit. There is not an update at this time on that aspect.
Knox Park Nature Walk & McHenry Public Library Story Walk
Last Fall the Nature Park in the Knox Park Woods was completed. The project cleaned up the
unusable woods and installed a limestone path with a number of elements that kids (and
adults) could use nature as their playground using trees as stepping blocks and stones to climb.
Small trees were repurposed to be able to build with making tepee like structures. The non-
traditional playground has become more popular with each new visitor.
As a part of the project the McHenry Public Library District reached out to pair our endeavor
with a project they are working on; a story walk. The story walk will place changeable kiosks all
along the path, 17 in total. These kiosks will have enlarged pages of children’s books that
visitors can read as they walk along the path. The library will be installing the kiosks next week
and will host a kick-off for the program on April 7th from 10am – 1pm.
Shamrocks the Fox
While there are still some expenses that need to be paid and some sponsorship money that we
are waiting for the overall budget numbers for the event were favorable with approximate
$5,500 being returned to the tourism fund AFTER all expenses were covered. Staff costs are
NOT included in the event budget as staff are spread throughout the downtown areas and not
strictly centered on Miller Point Park. Staff does not have any sales tax estimates but a number
of businesses reported record numbers for Saturday and at least one closed early after running
out of food. Despite the cold temperatures it was an outstanding weekend for our community.
Riverwalk Phase 4
Staff received correspondence from HR Green regarding the status of the engineering for
Riverwalk Phase 4 (between the Route 120 and Pearl Street bridges). 60% Submittal will be
presented to city staff for comment on April 7th. With any comments addressed the plans will
be submitted to the IDNR and the Army Corp. on April 19th. 95% plans and the EOPC will be
submitted to the city on April 28th. In addition, HR Green will be confirming the location of the
ComEd ground transformers with the April 19th submittal.
McHenry County Sherriff Marine Unit
Staff from the Police, Public Works and Parks Departments met with representatives from the
McHenry County Sherriff Department to discuss the path forward for a permanent building at
Miller Riverfront Park (the site of the boat launch). The Sheriff will pay to design and construct
the building as well as ½ of the cost for the installation of water and sewer capacities to the
site. The city will then have a stronger enforcement presence at the site as well as public
washrooms for users of the launch. This is all in line with the council approved
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intergovernmental agreement that outlines this relationship. The Sheriff hopes to possibly
construct the building late this year.
POLICE
Contact: John Birk, Chief of Police – 815/363-2200
Personnel Update
The following personnel have recently completed their respective years of service with the
McHenry Police Department:
• Sergeant Brian McKeen – 26 years
• Records Clerk Deborah Shoemaker – 6 years
• Officer Daniel Lincicum - 2 years
• Officer Alberto Martinez – 2 years
Farrah Cvitkovic joined our police department as a Telecommunicator on March 22nd. Farah, a
resident of McHenry, completed her education at McHenry High School West Campus. She
comes to us with three years of experience working at the FoxComm E-911 center in Fox Lake
as a telecommunicator.
Training
Sergeant Jamie Prather received training in the Incident Command System 300. The Homeland
Security Training Institute in Glen Ellyn hosted this training.
Detective Matt Voelker received training in Rapid Deployment and Active Threat Instructor.
NIPSTA Training Center in Glenview hosted this training.
Detective Sue Ellis received training at the International Symposium on Child Abuse in
Huntsville AL.
CALEA Coordinator Stephanie Erb received valuable training at the International Law
Enforcement Educators and Trainers Association Conference in St. Louis MO.
Telecommunicator Nicole Scichowski received training in Emergency Medical Dispatch. The
Waukesha County Community Center in Waukesha, Wisconsin, hosted this training.
Public Relations
Mike Spohn, Public Relations Officer, provided active shooter training to McHenry School
District 15 bus drivers on March 23rd.
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PUBLIC WORKS
Contact: Troy Strang, Director of Public Works – 815/363-2125
Field Operations
Brush pickup from the February 22 & 23 Ice Storm was completed the first week of March.
Normal winter operations are ongoing for the next month and will be followed by Spring
Hydrant Flushing and Brush Pickup.
Water Division
Jason McMahon received passing results for the IEPA Class B Water Operator Exam. Upon the
logging of experience hours, all 4 front line staff in the Water Division will hold Class B licenses
with the IEPA.
Dartmoor Drive Resurfacing
Public Works staff held a preconstruction meeting with Peter Baker and Son Company the week
of 3/27. Work is anticipated to begin on May 1 and will be completed in July. The project will
include a 2-3 week closure of the Dartmoor Drive Bridge.
2023 Road Resurfacing Program
Bids for the 2023 Road Resurfacing Program were accepted on 3/22 with Curran Contracting
Company of Crystal Lake, Illinois as the low apparent bidder. Work will begin on May 1 and will
be completed in July.
City Hall Parking Lot
Bids were accepted for the City Hall Parking Lot Rehabilitation project on Friday 3/31. The
project is anticipated to begin construction in May of this year. Access to City Hall will be
maintained at all times through the utilization of a 4-phase staging plan.
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