HomeMy WebLinkAboutMinutes - 03/26/2018 - Finance and Personnel CommitteeFINANCE AND PERSONNEL COMMITTEE
Monday, March 26, 2018
Municipal Center Classroom, 5:30 PM
1. Call to Order: The meeting was called to order at 5:30 pm.
2. Roll Call: Chairman Alderman Curry, Alderman Schaefer. Absent: Alderman Mihevc0
Also in attendance Director of Finance Lynch and Deputy Clerk Geraghty.
3. Public Comment:
None.
4. Review of Fiscal Year 2018/19 Budget and recommendation to approve funding to
the full city Council at the April 11, 2018 Committee of the Whole meeting.
Chairman Curry asked Director Lynch to present the agenda item to the Committee.
Discussion highlights:
Director Lynch provided a brief summary of funds previously reviewed by the
Committee and a review of the remaining funds. She announced that staff is seeking a
motion to forward the proposed FY 18/19 Annual Budget to the full City Council for
consideration on April 11.
Director Lynch summarized the following revisions made to the General Fund proposed
budget for FY 18/19 made since the March 12 meeting.
• The city's insurance company proposed rate for one of our coverages was
incorrect, resulting in a decrease of $405000 in General Fund operating expenses.
Revenues over expenditures are now $119,000.
• All Capital Improvements Projects were added to the budget summary sheet on
line 33, that are paid from the General Fund Balance; Timothy/Clover Water
Main Replacement - $345,000; Green Street Bridge Rehabilitation - $451,5001
and Lakeland Park Drainage Improvements - $610,000; for a total of just over
$1 AM.
• $14,000 for the Green Street Bridge Rehab project was moved out of the FY
17/18 estimated actuals for Street Division.
• Estimated actuals for Gasoline were revised, as the projected decrease in fuel did
not occur due to the amount of snow events this past season. The FY 18/19
budget amount was increased to the amount originally budgeted in FY 17/18.
• A total of $1,500 was added to the Street Division for safety equipment. This
amount had been inadvertently omitted from the proposed budget.
Finance and Personnel Committee
Page 2
March 26, 2018
Discussion on Other Funds:
Director Lynch reported the Capital projects recommended by Council were added to the
funds presented this evening.
As stated earlier, due to changes in the Local 150 Union Insurance, personnel costs
savings of $5,717 were included in the Water/Sewer Fund.
Alderman Schaefer noted that capital projects such as the water main replacement on
Timothy and Clover show $830,000 from the Utility Fund but the total project from
General Fund is $345,000. Director Lynch answered the General Fund amount is to pay
for the road only. Chairman Curry noted that a small portion of the Green Street Bridge
project is also paid from the Water/Sewer Fund Fund as well as the Recreation Center
parking lot expansion.
Director Lynch reported no personnel requests or Compensation Study wage
considerations were included in the budget.
Alderman Schaefer asked if a recommendation on the study was ever brought before the
Council and Chairman Curry stated the Finance and Personnel Committee would discuss
the study further at the April 2nd meeting. Director Lynch said if any recommendations
from the study were approved, changes would be made to the FY 18/19 budget.
Chairman Curry said he recalled the amount to be just under $65,000 if the study
recommendations were approved. Director Lynch reiterated that amount was not
included in the budget as presented and most likely would not be included in the April 11
presentation. Alderman Schaefer suggested that this information be relayed to the
Council.
Alderman Schaefer asked if three new job positions were added to the budget. Chairman
Curry said the new posons have not been approved and suggested this topic also be
presented at the April 2 Finance and Personnel agenda.
Director Lynch and the Committee reviewed the remaining funds. Noteworthy was an
increase to the Tourism Fund Transfer to the General Fund whereby $25,000 was added
for miscellaneous Economic Development expenses.
Chairman Curry noted many of the smaller fund amounts never seem to change. Director
Lynch stated some fund are required to be kept separately from the General Fund and
some funds such as the Pageant and Band Funds were not however they are monitored
closely by staff.
Director Lynch reported FY 18/19 is the last year of the contract with the city's current
Auditor.
Chairman Curry inquired about the amount of revenue included in the Annexation Fund
budget for the Gravel/Mining Annexation Agreement. Director Lynch stated the $65,000
in the summary is the per ton amount. Chairman Curry stated he had been told the
Finance and Personnel Committee
Page 3
March 26, 2018
amount was approximately 1)7005000.
Alderman Schaefer asked if the Motor Fuel Tax is based on population and Director
Lynch answered yes, the IML established a formula based on per capita not how many
gallons of gasoline were sold in the city however, the more fuel that is sold, the more
revenue would be generated but the city's share is still based on per capita.
Director Lynch reported the TIF Fund is expected to increase again. A discussion ensued
on the merits of charging TIF projects through the General Fund until the TIF fund
balance is healthy versus carrying a negative balance in the TIF Fund.
Regarding the Debt Service Fund, Chairman Curry suggested adding a notation to reflect
the amount owed.
As there was no further discussion, Chairman Curry called for a motion to forward the
proposed FY 18/19 Annual Budget to the full Council on April 11.
Alderman Schaefer made a motion, second by Chairman Curry to forward the proposed
FY 18/19 Annual Budget to the full Council on April 11.
Voting Aye: Schaefer, Curry
Absent: Mihevc
Motion carried.
5. Adjourn.
Motion by Alderman Schaefer, second by Chairman Curry to adjourn the meeting.
Voting Aye: Schaefer, Curry
Absent: Mihevc
Motion carried.
The meeting adjourned at 6:10 pm.
Respectfully submitted,
Marci Geraghty, Executive Assistant/Deputy City Clerk
Reviewed and approved this �— day of