HomeMy WebLinkAboutPacket - 12/14/1998 - City Council
A G E N D A
REGULAR CITY COUNCIL MEETING
MONDAY, DECEMBER 14, 1998 7:30 P.M.
Public Input Session - 10 Minute Limitation.
1. Public Hearing: Issuance of Refunding Bonds - Fawn Ridge
Apartments
2. Consent Agenda:
Burger King Restaurant - 2180 N. Richmond Road
Request to Connect to City's Alarm Panel;
Boone Creek Golf Course - 6912 Mason Hill Road
Request to Connect to City's Alarm Panel;
Gerstad Builders Request to Release Letter of Credit -
$206,566.00, Pebble Creek Phase I;
Payment Request #2, Alliance Contractors -
$63,969.52 for Green Street
Revitalization;
Payment request for Playground/Shelter construction
at Wm. H. Althoff Park - $27,625.00;
Approve Ordinance Granting Map Amendment and Use
Variance - 420 N. Front Street;
Approve contract with Copley Roofing, Inc. for the
installation of wood shake shingles at Petersen Farm
barn in the amount of $24,251.00;
Approve City Council Minutes:
- November 23, 1998
- December 2, 1998;
Approval of As Needed Checks;
List of Bills for approval.
3. Approve Ordinance Prohibiting Leaf Burning in the City Limits of
McHenry
4. Request from NIMED Corporation for an Easement Modification -
Waukegan Road
5. Mayor - Statement and Reports.
6. Committee Reports.
7. Department Head Reports.
8 . New Business.
9. Executive Session: Personnel
10. Any and all business which may properly come before the Council.
Posted and Mailed December 10, 1998
PUBLIC HEARING
A G E N D A S U P P L E M E N T
TO: Mayor and City Council
FROM: John A. Lobaito, City Administrator
FOR: December 14, 1998 Regular City Council Meeting
RE: Request for Issuance of Refunding Bonds for Fawn
Ridge Apartments by Cunat Bros., Inc.
RECOMMENDATION: To consider passing the attached
resolution requesting issuance of
refunding bonds for Fawn Ridge
Apartments by Cunat Bros., Inc.
Attached please find a letter addressed to the Mayor and City Council from
City Attorney McArdle explaining the request made by Cunat Bros., Inc. for
the Issuance of Refunding Bonds for Fawn Ridge Apartments. A copy of a
letter from Cunat's attorney and the proposed resolution are also attached
for your review.
mmg
MEMORANDUM
To: City Council
From: Mayor Steven J. Cuda
Date: December 14, 1998 Regular City Council Meeting
Subject: Appointment to Human Relations Commission
Due to the retirement of Jim Laursen and Liz Ellman, there are two
vacancies to fill on the Human Relations Commission. I intend to appoint
Jose´ M. Lagunas as the newest member of the Human Relations
Commission at the December 14, 1998 Regular Meeting of the City
Council. Mr. Lagunas' application is attached for your review. My
announcement of another appointment will follow in the near future.
If you have any comments or objections, please contact me prior to the
meeting. You may reach me at my office, 338 1334, or my home,
385-7332.
Thank you.
mmg
Attach.
A G E N D A S U P P L E M E N T
TO: Mayor and City Council
FROM: John A. Lobaito, City Administrator
FOR: December 14, 1998 Regular City Council Meeting
RE: Prohibiting Leaf Burning within the City Limits of McHenry
RECOMMENDATION: To consider the attached ordinance
prohibiting leaf burning.
At the November 23, 1998 City Council Meeting, the Council considered an ordinance
prohibiting leaf burning. Before any action would be taken by the Council, it was
requested that Staff review options available to residents in the spring for the disposal of
leaves. There are currently two:
1) Curbside collection utilizing yard waste stickers.
2) Yard waste drop-off site available to all residents displaying a vehicle
sticker.
Both these programs are available beginning in April.
To explore additional alternatives, a survey was conducted of surrounding communities
that have prohibited leaf burning; Cary, Crystal Lake, Woodstock, and Algonquin. No
community offers leaf collection in spring other than the two programs currently offered
by the City of McHenry.
For your review, a copy of the November 23, 1998 Agenda Supplement, Ordinance and
letters received from residents are enclosed.
mmg
C O N S E N T A G E N D A
The Consent Agenda for the December 14, 1998 Regular City Council Meeting consists
of the following items:
Burger King Restaurant - 2180 N. Richmond Road Request to
Connect to City's Alarm Panel;
Boone Creek Golf Course - 6912 Mason Hill Road Request to
Connect to City's Alarm Panel;
Gerstad Builders Request to Release Letter of Credit -
$206,566.00, Pebble Creek Phase I;
Payment Request #2, Alliance Contractors - $63,969.52 for Green
Street Revitalization;
Payment Request from Earth Development, Inc. for construction of
Playground/Shelter at Wm. H. Althoff Park - $27,625.00;
Approve Ordinance Granting Map Amendment and Use Variance -
420 N. Front Street;
Approve contract with Copley Roofing, Inc. for the installation of
wood shake shingles at Petersen Farm barn in the amount of
$24,251.00;
Approve City Council Minutes:
- November 23, 1998;
- December 2, 1998;
Approval of As Needed Checks;
List of Bills for approval.
C O N S E N T A G E N D A
TO: Mayor and City Council
FROM: John A. Lobaito, City Administrator
FOR: December 14, 1998 Regular City Council Meeting
RE: Installation of Wood Shake Shingles for Petersen Barn
ReRoof Project
RECOMMENDATION: To approve the installation of wood shake
shingles in the amount of $24, 251.00, plus $4.00 per lineal foot
roof board replacement to replace any rotted wood.
September 2, 1998, the City Council awarded a contract to Copley Roofing, Inc. for
reroofing the Petersen Farm barn. The contract was to replace the roof with asphalt
shingles at a cost of $13,440.00.
Shortly after this decision, the Landmark Commission requested that the City consider
installing wood shake shingles on the barn to preserve its original appearance. Copley
Roofing was asked to revise their quote and the Council agreed to delay the project. A
quote of $24,251.00 to install wood shake shingles was received. $17,000.00 was
budgeted for this project.
At the City Council's direction, Staff applied to the Landmark Commission for $7,000.00
funding assistance to help offset the cost of the wood shake shingles. December 1,
1998 the Landmark Commission approved the City's request.
Attached for your review is a copy of Copley's revised quote, and a letter from Chairman
Lofgren of the Landmark Commission acknowledging the Commission's approval to
donate $7,000.00 to the City of McHenry.
It is recommended Council approve Copley Roofing's revised quote to reroof the
Petersen Farm barn in the amount of $24, 251.00, plus $4.00 per lineal foot roof board
replacement to replace any rotted wood; and, accept the $7,000.00 donation from the
Landmark Commission to help offset the extra costs.
mmg
FINANCE/PERSONNEL COMMITTEE
TO: Finance/Personnel Committee Members
FROM: John A. Lobaito, City Administrator
FOR: December 14, 1998
RE: Thornwood Drainage Ditch
Enclosed is a letter dated December 9, 1998, from Bob Bergland, Managing Agent for
Waters Edge I and III Condominium Association, summarizing the position now being
taken by his clients regarding the Thornwood Drainage ditch. The Staff's position is
simple. First, the easement shown on Plat No. 13 entitled "20-foot Storm Sewer
Easement," is clearly not dedicated to the City of McHenry. Easements in favor of the
City are so stated on the plat. As an example, Commonwealth Edison and Illinois Bell
Telephone have easements on Plat No. 13 for their use. Secondly, there are no
drainage easements recorded on Plat No. 14 encompassing the drainage area in
question. Lastly, although the engineering plans for Plat No. 14 depict an easement,
this is not a legally controlling document. Since engineering plans are started before a
final plat is approved and recorded, it is common that final plats change based on Staff
review that would cause the engineering plans to be incorrect.
Mr. Bergland states in his letter ". . . we were told that the City had no obligation to
maintain this area since no easement existed." This statement is only half correct.
The City knew all along there was an easement on Plat No. 13, but the easement was
never dedicated to the City and; therefore, not the City's obligation to maintain. This
was the position of the Staff in 1994 and remains the Staff's position today.
At that time, the City Council felt there was some cause to resolve the dispute and
entered into an agreement with Waters Edge I and III to resolve the matter (agreement
enclosed).
The following documents are enclosed for your review:
· Letter dated December 9, 1998, from Bob Bergland, Managing
Agent for Waters Edge I and III Condominium Association;
· Interoffice memorandum from the Director of Public Works;
· Property-in-Question Map;
· Agenda Supplement dated October 5, 1994, and letter of
agreement dated September 23, 1994, approved by the City
Council;
· Letter dated July 23, 1993 from the Director of Public Works, and
response letter from Bob Bergland dated August 13, 1993;
· Various City Council Minutes;
· Boone Valley Plat No. 13;
· Boone Valley Plat No. 14 ;
· Engineering for Plat No. 14
mmg
FINANCE COMMITTEE MEETING
AGENDA
Monday, December 14, 1998
6:30 P.M.
Aldermen's Conference Room
1. Thornwood Drainage Ditch
2. Any and All Business Which May Properly Come Before the
Committee
Posted and Mailed: December 10, 1998
C O N S E N T A G E N D A
TO: Mayor and City Council
FROM: Pete Merkel, Director of Parks & Recreation
FOR: December 14, 1998 Regular City Council Meeting
RE: Payment Request for Playground/Shelter Construction
at William H. Althoff Park
Attachments: 1. Invoice - Earth Development, Inc., $27,625.00
2. Letter from Smith Engineering dated December 1,
1998
3. Change Order from Smith Engineering
Attached is a request for payment for the installation of playground equipment and
shelter construction at William H. Althoff Park. The payment request is for
$27,625.00.
This sum amount is $760.00 over the original bid approved by the Council on
September 30, 1998 ($26,865.00). The addition was due to a change in gravel
quantities. A detailed explanation is attached in a letter from Smith Engineering
dated December 1, 1998.
It is recommend that the City Council approve the payment and change order.
mmg