HomeMy WebLinkAboutPacket - 10/14/1998 - City Council
REGULAR CITY COUNCIL MEETING
WEDNESDAY, OCTOBER 14, 1998 7:30 P.M.
333 South Green Street
McHenry, Illinois 60050
1. Public Input Session - 10 Minute Limitation
2. Consent Agenda:
· Proclamation - November 2 thru December 10, 1998 as Snug
Hugs for Kids Days;
· Ordinance approving Conditional Use Permit for "Drive-Thru" at
LaSalle Bank;
· Resolution Providing for Fence Restrictions in Boone Creek
Subdivision Unit I;
· Resolution - Amendments to the Personnel Manual;
· Request by C.A.L. Committee to waive fees for use of Community
Bulletin Board;
· City Council Meeting Minutes:
- September 30, 1998 Regular City Council Meeting;
· List of As Needed Checks.
3. Approval of Annual Christmas Parade.
4. City Banking Services - Recommendation from Finance
Committee.
5. Watson Wyatt Proposal, Police Pension Fund Actuarial Services.
6. Pavement Management Proposal.
7. Mayor - Statement and Reports
8. Committee Reports
9. Department Head Reports
10. Executive Session
11. Any and all business which may properly come before the City
Council.
Posted and Mailed October 9, 1998
CONSENT AGENDA
The Consent Agenda for the October 14, 1998 Regular Council
Meeting consists of the following items:
1. Proclamation - November 2 - December 10, 1998 as Snug
Hugs for Kids Days;
2. Ordinance approving Conditional use Permit for "Drive-Thru" at
LaSalle Bank;
3. Resolution Providing for Fence Restrictions in Boone Creek
Subdivision, Unit 1;
4. Resolution - Amendments to the Personnel Manual;
5. Request by C.A.L. Committee to waive fees for use of
Community Bulletin Board;
6. City Council Meeting Minutes:
- September 30, 1998 Regular City Council Meeting;
7. List of As Needed Checks.
Attachments
A G E N D A S U P P L E M E N T
TO: Mayor and City Council
FROM: John A. Lobaito, City Administrator
FOR: October 14, 1998 Regular City Council Meeting
RE: City Banking Services
RECOMMENDATION: To consider the recommendation from
the Finance Committee.
September 15, 1998, the Finance Committee considered requesting
proposals from all eligible local banking institutions for the City's banking
services. The City's banking services are currently provided by the First
Midwest Bank.
With the recent influx of new banks locating within the City, it has provided
an opportunity to seek competitive proposals for our banking services. In
conjunction with seeking proposals for the City's current services, additional
services are contemplated including:
1. Credit card usage for payment of utility bills, building permits,
and/or special assessments.
2. Automatic debit for utility bills.
Attached is the request for information that will be mailed to each banking
institution. The respondents will be evaluated on cost and services offered.
It is anticipated that if there is a change in municipal depository, the
transition would be completed in January 1999.
The Finance Committee's recommendation is to authorize Staff to solicit
requests for proposals for the City's banking services.
mmg
Attach.
C O N S E N T A G E N D A
TO: Mayor and City Council
FROM: John A. Lobaito, City Administrator
FOR: October 14, 1998 Regular City Council Meeting
RE: Ordinance approving Conditional Use Permit for
"Drive-Thru" at LaSalle Bank.
RECOMMENDATION: To approve the ordinance.
Background
This request was approved at the October 7, 1998 Regular City Council
Meeting. The request was for a Conditional Use Permit to allow
"Drive-Thru" banking lanes in conjunction with the construction of a new
bank on the vacant lot at the McHenry Commons Shopping Center located
on the northeast corner of Route 31 and McCullom Lake Road.
mmg
Attach.
A G E N D A S U P P L E M E N T
TO: Mayor and City Council
FROM: John A. Lobaito, City Administrator
FOR: Regular City Council Meeting
RE: Actuarial Services, Police Pension Fund
RECOMMENDATION: To approve the attached proposal from
Watson Wyatt for Police Pension Fund
Actuarial Services for the year ending
April 30, 1999, at a cost not to exceed
$4,900.00.
Annually, the State Department of Insurance provides the City with its tax
levy requirements for the McHenry Police Pension Fund in accordance with
the Illinois Pension Code. This year the Department of Insurance is
undertaking changes in their computer system and as of this date, their
figures are not available and will not likely be available until November
1998. However, it is important to proceed with the actuarial study in
order to give Watson Wyatt ample time to complete their work. Their
figure will be used in determining the appropriate levy amount in
December.
Since 1991, the City has retained Watson Wyatt to evaluate the
assumptions and appropriateness of the Department of Insurance Figures.
Unfortunately, these figures are not yet available. In the past, Watson
Wyatt's study has always proven their calculated pension fund contribution
to be lower then the Department of Insurance calculated contributions.
Last year, the difference amounted to approximately $35,000.00. We
anticipate similar results this year.
The attached proposal from Watson Wyatt is a not to exceed amount of
$4,900. The budgeted amount is $5,500.00.
mmg
Attach.
C O N S E N T A G E N D A
TO: Mayor and City Council
FROM: John A. Lobaito, City Administrator
FOR: October 14, 1998 Regular City Council Meeting
RE: Amendments to Personnel Manual
RECOMMENDATION: To consider the recommendation of the
Finance Committee and approve the
Resolution amending the City of
McHenry Personnel Manual.
At the October 7, 1998 Finance Committee Meeting, the members
discussed lowering the pay grade of Department Secretary from Grade 7 to
Grade 6 and, lowering the Administrative Secretary job classification from
Grade 8 to Grade 7. These changes to the Department Secretary position
will not have an affect on the existing Department Secretaries currently
employed. Any future Department Secretaries hired will be classified in
Grade 6. The current Department Secretaries will be "grandfathered" in
their existing pay grade, and will be eligible for the same performance raises
as they presently exist. These changes have been recommended after
analyzing secretarial salaries in surrounding communities. For comparison,
communities of approximately the same population were used.
It is the recommendation of the Finance Committee to approve the
resolution amending the personnel manual of the City effecting this change.
Attached for your review is the revised job classification list and salary
matrix.
mmg
Attach.
C O N S E N T A G E N D A
TO: Mayor and City Council
FROM: John A. Lobaito, City Administrator
FOR: October 14, 1998 Regular City Council Meeting
RE: Resolution
RECOMMENDATION: To approve the attached Resolution
amending the fencing restrictions
to certain lots in the Boone Creek
Subdivision Unit I.
The attached Resolution addresses the fence restrictions for Boone Creek
Subdivision, Unit I. These restrictions were discussed at the September 2,
1998 City Council Meeting.
Since Unit I final plat was already recorded, it was necessary to create a
Resolution restricting fencing on certain lots described in the Resolution.
A Resolution is not necessary for Unit II since the final plat has not yet been
recorded. The final plat will be modified to include the same restrictive
fence language prior to recording.
mmg
Attach.
A G E N D A S U P P L E M E N T
TO: Finance/Personnel Committee
FROM: John A. Lobaito, City Administrator
FOR: October 14, 1998 Finance Committee Meeting
RE: Personnel
At the last Finance Committee Meeting, the job description for the
Administrative Services Director was not discussed due to time constraints.
Enclosed are the same materials that were distributed previously. As
noted earlier, the wage grade previously approved for the Assistant
Administrator was Grade 11. It was anticipated that the same pay grade
would be used for the Administrative Services Director. Upon review of
the salary ranges, it is recommended the job classification be moved to
Grade 13.
mmg
Attach.
FINANCE/PERSONNEL COMMITTEE MEETING
AGENDA
Wednesday, October 14, 1998
6:45 P.M.
Aldermen's Conference Room
1. Administrative Services Director Job Description.
2. Any and All Business Which May Properly Come Before the
Committee.
Posted and Mailed: October 9, 1998