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Home My WebLink AboutPacket - 10/18/2000 - City Council A G E N D A REGULAR CITY COUNCIL MEETING Wednesday, October 18, 2000 7:30 P.M. 1. Call to Order 2. Pledge of Allegiance 3. Public Input Session – 10 Minute Limitation 4. Proclamation: National Red Ribbon Week, October 23 through October 31,2000 5. Consent Agenda:  Personnel Policies and Procedures Manual;  Semi-Annual Interest Payment, $174,37.50  Reduction of Letter of Credit, Boone Creek III;  Engineering Services Agreement for Fox Ridge Park Improvements - not to exceed $15,201;  Bond Ordinance for MFT Bonds and 1990 General Obligation Bond Refunding  Final Payment Request for Neumann Park Development – $42,405;  Ordinance Amending Municipal Code Chapter 2, Article III, City Council;  Authorize Web Site Contract - Net Specialists, not to exceed $6,000;  Zoning Ordinance Amendment, Drive-Thru Conditional Uses;  Zoning Ordinance Amendment, Variance to Building Setback, 2904 W. Route 120;  List of Bills;  City Council Meeting Minutes: September 20, 2000 – October 4, 2000. 6. 1999-2000 Annual Treasurer’s Report – Presentation by City Treasurer David Welter 7. Knox Park Pool Resurfacing Proposal 8. Request for Sidewalk Installation Between Maple and Leonard Avenues 9. Crystal Lake Road Corridor Planning Study 10. Mayor – Statement and Reports 11. Committee Reports 12. Department Head Reports 13. New Business 14. Any and all other business that may properly come before the City Council 15. Adjournment Posted and Mailed: October 13, 2000 C O N S E N T A G E N D A The Consent Agenda for the October 18, 2000 City Council meeting consists of the following items:  Personnel Policies and Procedures Manual;  Semi-Annual Interest Payment, $174,37.50  Reduction of Letter of Credit, Boone Creek III;  Engineering Services Agreement for Fox Ridge Park Improvements - not to exceed $15,201;  Bond Ordinance for MFT Bonds and 1990 General Obligation Bond Refunding  Final Payment Request for Neumann Park Development – $42,405;  Ordinance Amending Municipal Code Chapter 2, Article III, City Council;  Authorize Web Site Contract - Net Specialists, not to exceed $6,000;  Zoning Ordinance Amendment, Drive-Thru Conditional Uses;  Zoning Ordinance Amendment, Variance to Building Setback, 2904 W. Route 120;  List of Bills;  City Council Meeting Minutes: September 20, 2000 – October 4, 2000. Attachments MAYOR’S REPORT TO: City Council FROM: Mayor Steven J. Cuda FOR: October 18, 2000 Regular City Council Meeting RE: Appointment to Landmark Commission I intend to appoint Ms. Judy Franks as the newest member of the City of McHenry Landmark Commission. Her application is attached for your review. At this time, there are two vacancies and one Student Member vacancy on the Landmark Commission. If you have any comments or objections, please contact me before the meeting. I may be reached at my office in Woodstock 338-1334, or my home 385.7332, thank you. mmg Attach. PRESENTATION TO: Mayor City Council FROM: John A. Lobaito, City Administrator FOR: October 18, 2000 Regular City Council Meeting RE: Proclamation –National Red Ribbon Week At the August 30, 2000 City Council meeting, a request made by Family Services & Community Mental Health Center of McHenry County to support their annual “Red Ribbon Week” was approved. As you may recall, this worldwide campaign is designed to raise awareness to the dangers of drugs and promote a drug-free youth. Attached is a Proclamation for your consideration declaring October 23 through October 28 National Red Ribbon Week. mmg CONSENT AGENDA TO: Mayor City Council FROM: John A. Lobaito, City Administrator FOR: October 18, 2000 Regular City Council Meeting RE: Amendment to Chapter 2, Article III of the Municipal Code, City Council Pursuant to Council direction, attached is the ordinance amending Municipal Code Chapter 2, Section 2.37.1 Compensation. mmg AGENDA SUPPLEMENT TO: Mayor City Council FROM: John A. Lobaito, City Administrator FOR: October 18, 2000 Regular City Council Meeting RE: Sidewalk, Maples Avenue to Leonard Avenue RECOMMENDATION: To proceed with the design engineering this fiscal year and budget funds necessary to construct the sidewalk in fiscal year 2001/2002. Bernie Matchen, who resides at 3808 Maple Avenue, has requested the City to consider the installation of a public sidewalk. The sidewalk would extend from Maple Avenue (map enclosed) to Leonard Avenue. For years, since the development of Mill Creek Subdivision, Mr. Matchen and his rear yard neighbor on Leonard Avenue have experienced high volume of pedestrian traffic through their property. There is literally a dirt path through their property from walkers and bicyclists. The property where the sidewalk would be placed is along side Boone Creek. Due to the terrain, the City would need to hire an outside engineer to design the pedestrian walkway. Preliminary discussions indicate that a retaining wall would need to be constructed along portions of the creek to support the walkway. As this project is not budgeted in the current fiscal year, it would require action by the City Council to proceed with the project. In order to provide the City Council with a better idea of the cost of the project, Staff requested an engineering proposal. The engineering proposal is in an amount not to exceed $11,560, which includes design engineering through bid opening. The estimated cost of the project would be determined at the time of final engineering. Finally, both property owners have verbally agreed to provide an easement for the construction of the walkway. This area seems to be a convenient spot for pedestrians to cross between neighborhoods due to the natural barrier of Boone Creek. Installation of a fence by the private owners I believe would have little effect on deterring the pedestrian traffic. Therefore, it is recommended that the City Council proceed with the design work and budget the appropriate funds in fiscal year 2001/2002 to construct the walkway. mmg CONSENT AGENDA TO: Mayor City Council FROM: John A. Lobaito, City Administrator FOR: October 18, 2000 Regular City Council Meeting RE: Personnel Policies and Procedures Manual Attached please find the revised ‘final” draft of the Personnel Policies and Procedures Manual. The Finance and Personnel Committee completed a thorough review of the document at meetings held September 30, 1999, November 23, 1999, January 8, 2000, and June 28, 2000. Changes suggested by the Committee were researched and incorporated into the final draft where feasible. Minutes from the Finance/Personnel Committee meetings have been included for your convenience. Copies of the draft were forwarded to representatives of Teamsters Local No. 301 and the Fraternal Order of Police on October 3, 2000. To date, no comments have been received from either party. In addition to the personnel manual, the Committee asked to change the organizational chart to reflect the structural change in Administration with the addition of the Assistant City Administrator position. These charts are included in the back pages of the packet. From a management standpoint, most of these changes have already been implemented over the past year. The adoption of the personnel manual will formalize this change. The last item is a correction from the draft distributed to the City Council on September 29, 2000. In section 1.3, you will note two strikeouts. Upon closer examination, the language being struck was not consistent with the past personnel manual. The Deputy Clerk has always been subject to the same disciplinary action as all other non-sworn personnel. mmg