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Home My WebLink AboutPacket - 11/29/2000 - City Council A G E N D A REGULAR CITY COUNCIL MEETING Wednesday, November 29, 2000 7:30 P.M. 1. Call to Order 2. Pledge of Allegiance 3. Public Input Session – 10 Minute Limitation 4. Presentation: Wonder Lake Ski Show Team 5. Consent Agenda:  Request by McHenry Baseball Association – Waiver of Sewer Fees;  Approve Purchase of Christmas Decorations;  Reduction in Letter of Credit – Boone Creek Subdivision;  Police Department - Request to hire Laura Partenheimer - Replacement Telecommunicator;  Award of Bid for Sanitary Sewer Televising to Visu-Sewer not to exceed $24,340.03;  East Side Water Main Extension Change Order;  Zoning Ordinance Amendment, Lot Sizes;  MCMRMA Risk Management Expense – Appraisals;  Resolution Relating to Reportable IMRF Compensation;  Approve City Council Special meeting minutes: November 8 & 13, 2000;  List of Bills for Approval. 6. East Side Water Tower Logo 7. Sign Variance – Watertower Marina, 3112 W. Lincoln Road 8. Inland Business Park Phase 2 – Final Plat 9. Amendment to Original Contract with Smith Engineering for Design of McCullom Lake Road/Route 31 Intersection Improvements, not to exceed $48,789.00 10. Engineering Services Agreement to Baxter & Woodman for North Route 31 Interceptor Sewer Design, not to exceed $77,000 11. Mayor – Statement and Reports 12. Committee Reports 13. Department Head Reports 14. New Business 15. Any and all other business that may properly come before the City Council 16. Adjournment Posted and Mailed: November 22, 2000 C O N S E N T A G E N D A The Consent Agenda for the November 29, 2000 City Council meeting consists of the following items:  Request by McHenry Baseball Association – Waiver of Sewer Fees;  Approve Purchase of Christmas Decorations;  Reduction in Letter of Credit – Boone Creek Subdivision;  Police Department - Request to hire Laura Partenheimer - Replacement Telecommunicator;  Award of Bid for Sanitary Sewer Televising to Visu-Sewer not to exceed $24,340.03;  East Side Water Main Extension Change Order;  Zoning Ordinance Amendment, Lot Sizes;  MCMRMA Risk Management Expense – Appraisals;  Resolution Relating to Reportable IMRF Compensation;  Approve City Council Special meeting minutes: November 8 & 13, 2000;  List of Bills for Approval. Attachments CONSENT AGENDA TO: Mayor and City Council FROM: John A. Lobaito, City Administrator FOR: November 29, 2000 Regular City Council Meeting RE: Christmas Decorations The Mayor has asked that the Christmas decorations along Route 120 on approximately 40-telephone poles be replaced. These decorations were originally purchased prior to 1989 and are showing their age. Most of them are in a state of disrepair. The new holiday decorations will match the wreaths displayed on Green Street and Riverside Drive. These decorations were purchased by the business owners in past several years. The cost of the wreaths is $10,520. mmg CONSENT AGENDA TO: Mayor and City Council FROM: John A. Lobaito, City Administrator FOR: November 29, 2000 Regular City Council Meeting RE: Waiver of Bimonthly Sewer Fee, McHenry Baseball Association Attachments: Letter from the President of the McHenry Baseball Association Alderman Baird received a request from Mr. Victor Freund, President of the McHenry Baseball Association, to waive the City’s bimonthly sewer bill during baseball’s off- season. Presently, the McHenry Baseball Association receives a bill for sewer service for the concession building and bathroom facilities at the ball fields behind the VFW. The Association is requesting the City to waive the sewer bill from September through April (8-months). The Association is billed at the flat rate of $32.78 bimonthly; the eight-month total is $262.24. Should the City Council elect to waive the sewer bill for the Association, Staff will make the necessary arrangements to bill them only for the four-months of use annually. mmg AGENDA SUPPLEMENT TO: Mayor and City Council FROM: John A. Lobaito, City Administrator FOR: November 29, 2000 Regular City Council Meeting RE: Addendum No. 1 to Engineering Agreement for Improvements to Illinois Route 31 & McCullom Lake Road. Recommendation: Authorize the Mayor’s execution of Addendum No. 1 to the Engineering Agreement dated 10/28/99. Attachments: 1. Copy of Engineering Services Agreement with Smith Engineering dated 10/28/99 2. Addendum No. 1 Engineering Services Agreement At the December 29, 1999 City Council meeting, the City Council authorized the Mayor’s execution of an Engineering Agreement with Smith Engineering Consultants, Inc. for the purpose of Phase I engineering for the intersection improvements at Route 31 and McCullom Lake Road. This agreement was a not to exceed amount of $85,569. The construction cost of the project was estimated at $815,000 of which 80% of this cost is being funded through the McHenry County Council of Mayors. As reported to the City Council in a memorandum from the City Administrator dated August 25, 2000, it was expected that the engineering cost would increase due to the new commercial development. As expected, enclosed is Addendum No. 1 to the original agreement with Smith Engineering in an amount no to exceed $48,789. The specific changes to the agreement are detailed in the enclosed addendum. Generally, the increase in engineering cost is due to (1) IDOT’s request to widen Route 31 to five lanes to handle the increased traffic flow; and, (2) the extension of improvements to meet Rubloff's development to the north on Route 31 and west on McCullom Lake Road. The estimated project cost is now $2.2-million. The increased amount will not effect this fiscal year budget, as this pay out for the addition work is not anticipated to be billed until after May 1, 2001. Therefore, the additional monies would be expensed through next year’s budget. For the City Council’s convenience, I have enclosed a copy of the original agreement with Smith Engineering for your review. mmg AGENDA SUPPLEMENT TO: Mayor and City Council FROM: John A. Lobaito, City Administrator FOR: November 29, 2000 Regular City Council Meeting RE: North Central Interceptor Sewer Engineering Agreement RECOMMENDATION: Approve the proposal dated September 20, 2000 from Baxter & Woodman, Inc, and authorize the Mayor to execute an Engineering Agreement based on the Scope of Services in the proposal and fee amount. Attachments: Map of North Central Sewer Service Study In conjunction with the roadway improvements at the intersection of Illinois Route 31 and McCullom Lake Road, it is necessary to install an interceptor sewer as depicted on the attached map. This improvement was anticipated in the City’s Sanitary Sewer Master Plan. The new sanitary sewer will service the north part of the City to the newly established boundary line between Johnsburg and McHenry. The specific area is shaded yellow on the map. The project cost is estimated at $2.2-million. As was discussed at the Capital Improvement Plan meeting, the money necessary to complete this project and the roadway improvements will be received through the issuance of alternate General Obligation Bonds. Debt service would be paid from expected increased sales tax revenues from the new commercial development. This project was not anticipated during the budget discussion this past year, and consequently, is unbudgeted. An amendment to the Appropriation Ordinance will be necessary prior to the end of the fiscal year on April 30, 2001. In addition, there has been no revenue source identified to pay for the engineering services associated with this project. It is recommended that money from the annexation fund be used. The annexation fund balance is approximately $700,000. It is appropriate for these funds to be used for projects that will economically benefit the City. mmg AGENDA SUPPLEMENT TO: City Council FROM: Mayor Steven J. Cuda FOR: November 29, 2000 Regular City Council Meeting RE: Water Tower Logos In considering the appropriate identification for McHenry that should be placed on the new water tower, I thought it would be best to solicit the input and creativity of the community. As I am sure you are aware, I have asked for suggestions from the community via the City of McHenry Newsletter. Many interesting suggestions were received of which I published in the last newsletter. Residents were asked to send their Aldermen their vote for their favorite logo. At the conclusion of the voting, and with input from Staff, I have narrowed the choices to the following three: 1. “You’re Home Now” 2. “McHenry H0” 2 3. “McHenry, Heart of the Fox” At the City Council meeting, I will be asking the Aldermen to choose a logo from these three selections. If you would like to speak to be prior to Wednesday’s meeting, please call me at my office in Woodstock 388.1334, or my home 385.7332. mmg