Loading...
HomeMy WebLinkAboutPacket - 11/19/2001 - City Council A G E N D A REGULAR CITY COUNCIL MEETING Monday, November 19, 2001 7:30 P.M. 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Public Input Session – 10 Minute Limitation 5. Consent Agenda:  Reduction in Letter of Credit – McHenry Corporate Center Resubdivision Lot 2, Unit 5;  Authorize Mayor’s Execution of Request to Rename the Remarketing Agent for Series 1998 Bonds (Fawn Ridge Apartment Project);  List of Bills for Approval;  City Council Meeting Minutes: October 15, 2001 and October 29, 2001 6. Discussion of Access to Parking Lot for D&J Automotive, Inc. – 926 N. Front Street 7. Request for Expansion of Conditional Use Permit – McHenry High School District 156 8. Request for Variance to Subdivision Control Ordinance – McHenry Savings Bank 9. Review of Conditional Use Permit – Portable Tool Sales, 4030 W. Main Street 10. Request for Zoning Map Amendment at 4011 W. Main Street 11. Approval of Final Plat, Subdivision and Zoning Map Amendment – 412 N. Front Street 12. McCullom Lake Sanitary Sewer Easements 13. Discussion: Class Action Settlement of Phenolic Foam Roof Insulation – Johns Manville Corp. 14. Mayor – Statement and Reports 15. Committee Reports 16. Department Head Reports 17. New Business 18. Executive Session: Personnel/Property Acquisition/Potential Litigation 19. Adjournment Posted and Mailed: November 15, 2001 C O N S E N T A G E N D A The Consent Agenda for the November 19, 2001 City Council meeting consists of the following items:  Reduction in Letter of Credit – McHenry Corporate Center Resubdivision Lot 2, Unit 5;  Authorize Mayor’s Execution of Request to Rename the Remarketing Agent for Series 1998 Bonds (Fawn Ridge Apartment Project);  List of Bills for Approval  City Council Meeting Minutes: October 15, 2001 and October 29, 2001 Attachments DEPARTMENT HEAD REPORT TO: Mayor and City Council FROM: John A. Lobaito, City Administrator FOR: November 19, 2001 Regular City Council Meeting RE: YMCA of McHenry County As previously reported to the City Council, Bob Klein President/CEO of the YMCA of McHenry County presented to his Board of Directors the idea of collaborating with the City of McHenry on a recreational facility. Enclosed is a letter I recently received from Mr. Klein expressing the YMCA Board of Directors’ interest in continuing discussions on this project. In addition to the letter, the Board of Directors has asked the city to respond to a few questions. The questions and responses are attached. Lastly, the Board of Directors is requesting a letter of intent from the City of McHenry and in return, they will submit a letter of intent to the city. mmg Response to Questions from YMCA of McHenry County 1. Can the City of McHenry sign a long-term lease or do state laws limit them? There is no state law that limits the city’s ability to enter into a long-term lease. If the McHenry Municipal Center property is utilized for construction of a recreational facility, it is anticipated that the YMCA would enter a long-term land lease with the City of McHenry. 2. Does the City of McHenry see a conflict with separation of church and state? No. 3. What financial commitment to this project will the City of McHenry provide? The details of a financial commitment by the City of McHenry will be determined upon further discussions with the YMCA. At this early stage, the city has insufficient information to make this decision, however it is anticipated that some type of financial commitment will be made. 4. What is the time frame the City will have for completion of project? There is no specific time frame established for the development of a recreational facility. The City of McHenry continues to be challenged in finding adequate space to run its Parks & Recreation Department programs. Consequently, McHenry is interested in proceeding with discussions as soon as possible to determine if a joint venture with the YMCA is mutually beneficial. 5. Can the City provide the YMCA a list of detailed expectations for this venture? At this time, McHenry is unable to provide detailed expectations for this venture. Generally, the city expects to construct a quality building that provides the necessary space to conduct its existing Parks & Recreation Department programs. 6. Can the City provide leadership in a major capital campaign to raise funds for this facility? No, at the present time the City of McHenry is replete with projects. Although support will be provided, it is assumed that the YMCA will take the lead on the campaign. 7. What does the City of McHenry see as disadvantages to working with the YMCA in this project? No disadvantages, only the challenge of cooperation through construction and use of the facility. Presently, McHenry believes that the advantages outweigh the disadvantages. -2- AGENDA SUPPLEMENT TO: Mayor and City Council FROM: John A. Lobaito, City Administrator FOR: November 19, 2001 Regular City Council Meeting RE: Inferior Roof Deck Insulation – Municipal Center RECOMMENDATION: Authorize the Mayor’s execution of the claim form relating to the Phenolic Foam Roof Insulation Class Action Settlement. Background The City of McHenry received notice of a proposed settlement from Johns Manville Corp. regarding a nationwide class action lawsuit as a result of their sales of phenolic foam roof insulation. The Municipal Center building has been identified as having this type of roof insulation over the metal roof deck. The class action suit was filed in Federal District Court in Massachusetts in 1996 to recover damages on behalf of building owners who had phenolic foam roof insulation installed on metal roof decks. Phenolic foam roof insulation can lead to corrosion of steel roof decks due to an acidic reaction that takes place when the phenolic foam roof insulation contacts moisture. The settlement offer from Johns Manville Corp. is based upon the type of roof system and the area of the roof. For McHenry, the settlement amount would be approximately $24,000. Analysis As a condition of the settlement agreement, an independent roofing contractor inspected the Municipal Center roof. The inspection, which included test cuts, did not reveal any corrosive action occurring between the roof insulation and metal deck. Metal deck corrosion may be caused by many other factors, including poor design, poor construction or installation of roofing system, roof penetrations such as HVAC units, or neglected maintenance. Provided that there is no intrusion of water in the roofing system, no acidic reaction will occur and consequently no corrosion of the metal roof deck. Proper maintenance and routine inspections of the roof system should prevent any decrease in the expected life of the roof system. Inferior Roof Deck Insulation – Municipal Center City Council Meeting, November 19, 2001 Page Two If the settlement compensation is accepted, the city will be giving up its right to sue Johns Manville Corp. for any damages to the building resulting form phenolic foam roof insulation. Given the remaining life expectance of the roof to be 20-years, and the routine inspection and maintenance of the roof system, there is a low probability that there would be a roof leak of any significance that would cause a serious corrosion of the metal roof deck. It is therefore recommended that the City Council accept the settlement compensation and direct the funds to be set aside and earmarked for future maintenance and repairs of the roof system. The City Attorney has reviewed the settlement agreement relating to the class action lawsuit. mmg ns.