HomeMy WebLinkAboutPacket - 11/19/2001 - City Council
A G E N D A
REGULAR CITY COUNCIL MEETING
Monday, November 19, 2001 7:30 P.M.
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Public Input Session – 10 Minute Limitation
5. Consent Agenda:
Reduction in Letter of Credit – McHenry Corporate Center Resubdivision
Lot 2, Unit 5;
Authorize Mayor’s Execution of Request to Rename the Remarketing
Agent for Series 1998 Bonds (Fawn Ridge Apartment Project);
List of Bills for Approval;
City Council Meeting Minutes: October 15, 2001 and October 29, 2001
6. Discussion of Access to Parking Lot for D&J Automotive, Inc. – 926 N. Front Street
7. Request for Expansion of Conditional Use Permit – McHenry High School District 156
8. Request for Variance to Subdivision Control Ordinance – McHenry Savings Bank
9. Review of Conditional Use Permit – Portable Tool Sales, 4030 W. Main Street
10. Request for Zoning Map Amendment at 4011 W. Main Street
11. Approval of Final Plat, Subdivision and Zoning Map Amendment – 412 N. Front Street
12. McCullom Lake Sanitary Sewer Easements
13. Discussion: Class Action Settlement of Phenolic Foam Roof Insulation – Johns Manville
Corp.
14. Mayor – Statement and Reports
15. Committee Reports
16. Department Head Reports
17. New Business
18. Executive Session: Personnel/Property Acquisition/Potential Litigation
19. Adjournment
Posted and Mailed: November 15, 2001
C O N S E N T A G E N D A
The Consent Agenda for the November 19, 2001 City Council meeting consists of
the following items:
Reduction in Letter of Credit – McHenry Corporate Center Resubdivision Lot 2, Unit 5;
Authorize Mayor’s Execution of Request to Rename the Remarketing Agent for Series
1998 Bonds (Fawn Ridge Apartment Project);
List of Bills for Approval
City Council Meeting Minutes: October 15, 2001 and October 29, 2001
Attachments
DEPARTMENT HEAD REPORT
TO: Mayor and City Council
FROM: John A. Lobaito, City Administrator
FOR: November 19, 2001 Regular City Council Meeting
RE: YMCA of McHenry County
As previously reported to the City Council, Bob Klein President/CEO of the YMCA of
McHenry County presented to his Board of Directors the idea of collaborating with
the City of McHenry on a recreational facility.
Enclosed is a letter I recently received from Mr. Klein expressing the YMCA Board of
Directors’ interest in continuing discussions on this project. In addition to the letter,
the Board of Directors has asked the city to respond to a few questions. The
questions and responses are attached.
Lastly, the Board of Directors is requesting a letter of intent from the City of McHenry
and in return, they will submit a letter of intent to the city.
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Response to Questions from YMCA of McHenry County
1. Can the City of McHenry sign a long-term lease or do state laws limit them?
There is no state law that limits the city’s ability to enter into a long-term lease.
If the McHenry Municipal Center property is utilized for construction of a
recreational facility, it is anticipated that the YMCA would enter a long-term
land lease with the City of McHenry.
2. Does the City of McHenry see a conflict with separation of church and state?
No.
3. What financial commitment to this project will the City of McHenry provide?
The details of a financial commitment by the City of McHenry will be
determined upon further discussions with the YMCA. At this early stage, the
city has insufficient information to make this decision, however it is anticipated
that some type of financial commitment will be made.
4. What is the time frame the City will have for completion of project?
There is no specific time frame established for the development of a
recreational facility. The City of McHenry continues to be challenged in finding
adequate space to run its Parks & Recreation Department programs.
Consequently, McHenry is interested in proceeding with discussions as soon
as possible to determine if a joint venture with the YMCA is mutually
beneficial.
5. Can the City provide the YMCA a list of detailed expectations for this venture?
At this time, McHenry is unable to provide detailed expectations for this
venture. Generally, the city expects to construct a quality building that
provides the necessary space to conduct its existing Parks & Recreation
Department programs.
6. Can the City provide leadership in a major capital campaign to raise funds for
this facility?
No, at the present time the City of McHenry is replete with projects. Although
support will be provided, it is assumed that the YMCA will take the lead on the
campaign.
7. What does the City of McHenry see as disadvantages to working with the
YMCA in this project?
No disadvantages, only the challenge of cooperation through construction and
use of the facility. Presently, McHenry believes that the advantages outweigh
the disadvantages.
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AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: John A. Lobaito, City Administrator
FOR: November 19, 2001 Regular City Council Meeting
RE: Inferior Roof Deck Insulation – Municipal Center
RECOMMENDATION: Authorize the Mayor’s execution of the claim form relating
to the Phenolic Foam Roof Insulation Class Action Settlement.
Background
The City of McHenry received notice of a proposed settlement from Johns Manville
Corp. regarding a nationwide class action lawsuit as a result of their sales of phenolic
foam roof insulation. The Municipal Center building has been identified as having
this type of roof insulation over the metal roof deck.
The class action suit was filed in Federal District Court in Massachusetts in 1996 to
recover damages on behalf of building owners who had phenolic foam roof
insulation installed on metal roof decks. Phenolic foam roof insulation can lead to
corrosion of steel roof decks due to an acidic reaction that takes place when the
phenolic foam roof insulation contacts moisture.
The settlement offer from Johns Manville Corp. is based upon the type of roof
system and the area of the roof. For McHenry, the settlement amount would be
approximately $24,000.
Analysis
As a condition of the settlement agreement, an independent roofing contractor
inspected the Municipal Center roof. The inspection, which included test cuts, did not
reveal any corrosive action occurring between the roof insulation and metal deck.
Metal deck corrosion may be caused by many other factors, including poor design,
poor construction or installation of roofing system, roof penetrations such as HVAC
units, or neglected maintenance. Provided that there is no intrusion of water in the
roofing system, no acidic reaction will occur and consequently no corrosion of the
metal roof deck. Proper maintenance and routine inspections of the roof system
should prevent any decrease in the expected life of the roof system.
Inferior Roof Deck Insulation – Municipal Center
City Council Meeting, November 19, 2001
Page Two
If the settlement compensation is accepted, the city will be giving up its right to sue
Johns Manville Corp. for any damages to the building resulting form phenolic foam
roof insulation. Given the remaining life expectance of the roof to be 20-years, and
the routine inspection and maintenance of the roof system, there is a low probability
that there would be a roof leak of any significance that would cause a serious
corrosion of the metal roof deck. It is therefore recommended that the City Council
accept the settlement compensation and direct the funds to be set aside and
earmarked for future maintenance and repairs of the roof system. The City Attorney
has reviewed the settlement agreement relating to the class action lawsuit.
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ns.