HomeMy WebLinkAboutPacket - 02/14/2001 - City Council
A G E N D A
REGULAR CITY COUNCIL MEETING
Wednesday, February 14, 2001 7:30 P.M.
1. Call to Order
2. Pledge of Allegiance
3. Public Input Session – 10 Minute Limitation
4. Consent Agenda:
Ordinances to Amend the Municipal Code and Zoning Ordinance - Adult Use;
Ordinance Amending Certain Section of Chapter 13, Traffic and Motor Vehicles relating
to Overnight Parking in City Parks;
Approve Engineering Services Agreement with Baxter & Woodman, 2001 Street
Program – not to exceed $122,000;
Approve As Needed Checks;
Approve Special City Council Minutes: January 24, 2001;
Approve City Council Minutes: January 31, 2001, February 7, 2001
5. Authorization to Purchase and Install Overton Park Memorial Gazebo
6. Ordinances for Annexation and Rezoning – 3107 West Route 120
7. Award of Bid - Castle PrinTech for Parks & Recreation Seasonal Brochures, not to exceed
$14,800
8. Meeting with Certain Crystal Lake Road Property Owners
9. Edgebrook Drainage Improvements
10. Approve Purchase of Christmas Decoration from Temple Display, Ltd. - $9,280
11. Compensation and Classification Study
12. Mayor – Statement and Reports
13. Committee Reports
14. Department Head Reports
15. New Business
16. Executive Session: Personnel (City Administrator’s Contract)
17. Any and all other business that may properly come before the City Council
18. Adjournment
Posted and Mailed: February 9, 2001
C O N S E N T A G E N D A
The Consent Agenda for the February 14, 2001 City Council meeting consists of
the following items:
Ordinances to amend the Municipal Code and Zoning Ordinance - Adult Use;
Ordinance Amending Certain Section of Chapter 13, Traffic and Motor Vehicles relating
to Overnight Parking in City Parks;
Approve Engineering Services Agreement with Baxter & Woodman, 2001 Street
Program – not to exceed $122,000;
Approve As Needed Checks;
Approve Special City Council Minutes: January 24, 2001;
Approve City Council Minutes: January 31, 2001, February 7, 2001
Attachments
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: John A. Lobaito, City Administrator
FOR: February 14, 2001 Regular City Council Meeting
RE: Christmas Decorations
RECOMMENDATION: Approve the expenditure of $9,280 to Temple Display, Ltd.
for the purchase of 40-Holiday Wreaths
At the November 29, 2000 City Council meeting, a request was brought to the Council
to purchase 40-Christmas decorations. The decorations would replace the old
decorations along Route 120. The original decorations, which were purchased in
1989, are showing their age and most are in a state of disrepair. The decision by the
City Council was to delay purchasing the decorations until after the holiday to take
advantage of any post-holiday discount.
The vendor, Temple Display, Ltd. submitted a quote in November 2000 for $10,520
($263/each). The vendor’s most recent quote is $9,280 ($232/each). This represents
approximately 13% reduction in cost. As indicated at the November City Council
meeting, this is an unbudgeted item.
It is recommended that the City Council approve the expenditure due to the cost
savings.
mmg
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: John A. Lobaito, City Administrator
FOR: February 14, 2001 Regular City Council Meeting
RE: Compensation and Classification Study
RECOMMENDATION: Authorize the Mayor to execute the letter of engagement dated
January 2, 2001 and authorize the expenditure of funds not to exceed $8,400.
During last year’s budget discussions, a number of problems with the city’s non-contractual
employee compensation plan were identified. Initial steps have been taken with the
Department Heads to correct problems associated with wage creep between job
classifications. This correction was made last summer. Additionally, problems still exist with
the city’s salary matrix, job descriptions, and wage creep between supervisory and non-
supervisory personnel.
Over time, the salary matrix has become unbalanced between the different grade
classifications and between steps within each grade. This is a result of cost of living
adjustments being applied equally to all salaries. The net effect is that lower salaries have
increase at a slower rate than the higher salaries. Furthermore, the spread between
supervisory personnel and non-supervisory personnel has been slowly eroding over time.
Lastly, upon preliminary review of job descriptions, it was found that the duties and
responsibilities of certain employees have expanded beyond the original scope of work.
To correct the remaining problems, it has become evident that a more comprehensive
examination of the compensation and job classifications for non-contracted employees is
necessary. The remaining work to be done will be divided into two parts. The first part will
be done by outside consultants. Their scope of services and fee is described in the enclosed
engagement letter.
The second part will be done in-house and will encompass an analysis of the existing salary
matrix, market survey of approximately 15 comparable communities and an analysis of job
duties and tasks for each job classification.
The project has been separated as described to keep the cost of the project to a minimum.
Typical studies can cost between $20,000-$30,000. Furthermore, conducting job analyses for
approximately 37-job positions would be too time consuming with the present staffing levels.
It is recommended that the City Council approve the scope of work as described in the
engagement letter at a cost of $8,400, which is $1,000 more than the estimated cost. This
amount accommodates 40-hours of any unanticipated work.
mmg