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HomeMy WebLinkAboutPacket - 03/11/2002 - City Council A G E N D A REGULAR CITY COUNCIL MEETING Monday, March 11, 2002 7:30 P.M. 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Presentation: McHenry Area Soccer Federation 5. Public Input Session – 10 Minute Limitation 6. Consent Agenda: As Needed Checks 7. Request for transfer of Class A-14 Liquor License to Donald Musielak, China Light Inc. d/b/a China Light Restaurant, 1266 N. Green Street. 8. Request to retain Cliff DiLorenzo of Trkla, Pettigrew, Allen & Payne, Inc. for Project Coordination Services for the McHenry Riverwalk. 9. Consideration of a policy relating to discrepancies in customer water usage. 10. Award of Bid for Parks & Recreation Department Seasonal Program Brochures to Castle- Printech for an amount not to exceed $13,100. 11. Feasibility Study relating to a Joint Recreation Facility between the City of McHenry and the McHenry County YMCA. 12. Request to offer third-party plan review services to Building Permit Applicants, B&F Technical Service. 13. Request for Authorization to conduct a Public Hearing before the Zoning Board of Appeals for Various Amendments to the Zoning Ordinance. 14. Ordinance Establishing a Code Hearing Department for the Purpose of Implementing an Administrative Adjudication Process. 15. Engineering Services Agreement with Smith Engineering Consultants, Inc. for a Traffic Signal at Crystal Lake Road and Winding Creek Drive not to exceed $39,190.60. 16. Mayor – Statement and Reports 17. Committee Reports 18. Department Head Reports 19. New Business 20. Adjournment Posted and Mailed: March 6, 2002 C O N S E N T A G E N D A The Consent Agenda for the March 11, 2002 City Council meeting consists of the following items:  As Needed Checks Attachment AGENDA SUPPLEMENT TO: Mayor and City Council FROM: John A. Lobaito, City Administrator FOR: March 11, 2002 Regular City Council Meeting RE: Request for Transfer of Class A-14 Liquor License RECOMMENDATION: To approve the request to transfer the Class A-14 Liquor License at 1266 N. Green Street from Quan/Yon Partnership d/b/a China Light Restaurant to China Light, Inc. d/b/a China Light Restaurant. Mayor Althoff is in receipt of a liquor license transfer request from Donald Musielak, registered agent of China Light, Inc. Mr. Musielak purchased the China Light Restaurant located at 1266 N. Green Street. Mr. Musielak currently owns and holds a liquor license for the Foxhole Restaurant in McHenry and is knowledgeable in the State of Illinois liquor control regulations. All required paperwork has been submitted and the required $250 transfer fee has been paid. The McHenry Police Department has fingerprinted Mr. Musielak and his local manager and satisfactory reports have been received. It is the recommendation of the Mayor to approve the request for liquor license transfer to Mr. Donald Musielak of China Light, Inc. d/b/a China Light Restaurant. mmg MEMORANDUM To: Mayor and City Council From: John A. Lobaito, City Administrator Date: January 7, 2022 Subject: March 11, 2002 City Council Meeting Agenda Item No. 14 Relating to Administrative Adjudication Process The information for this agenda time was delivered to the City Council Friday, March 1, 2002. Please remember to bring the materials to the meeting on March 11. If you need an additional copy, please call Marci, she can arrange to have one delivered to your home. mmg AGENDA SUPPLEMENT TO: Mayor and City Council FROM: John A. Lobaito, City Administrator FOR: March 11, 2002 Regular City Council Meeting RE: Hiring of Project Coordinator for the McHenry Riverwalk RECOMMENDATION: It is recommended that Trkla, Pettigrew, Allen, & Payne, Inc. be hired as the Project Coordinator for the Riverwalk Project and to accept the attached proposal as presented. During earlier discussions about the potential development of a Riverwalk, it was noted that staff does not have the expertise or the time to coordinate a project of this magnitude. Consequently, it is necessary to hire a Project Coordinator. In broad terms, a Project Coordinator will act as an agent of the city to assist in developing the Riverwalk Project from concept to completion. Trkla, Pettigrew, Allen & Payne, Inc. (TPAP) offer this professional service. Enclosed is a proposal from F. Clifford DiLorenzo outlining in detail the potential services that may be provided to the city. The attached proposal includes a wide range of activities that may or may not be necessary. The City Council may alter the Riverwalk plan thereby eliminating the need to perform certain tasks. As the project moves forward, the Project Coordinator will assist the city in making these decisions. TPAP is recommending as an initial first step, an evaluation of the existing conditions in the project area. This evaluation would include a Phase I environmental study, boundary and topographical survey, and soil borings. Performing these evaluations at this early stage will provide the city useful information to aid in refining the Riverwalk budget. To assure that the city is getting the best price for these services, it would be prudent to seek competitive proposals. Included in the Trkla, Pettigrew, Allen & Payne, Inc. proposal is the preparation of RFP’s for the Phase I environmental, boundary and topographical survey, and soil borings. The fees for preparing the RFP’s are as follows: 1. Prepare environmental Phase I spec. $1,200 2. Prepare soil boring RFP $2,600 3. Boundary and topography survey RFP $2,300 In addition to a fee for services element in the proposal, staff requested an hourly consulting service fee be provided as additional services be needed. The hourly rates for staff members that are likely to be involved with this project are as follows: Cliff DiLorenzo $190.00/hour Paul Chovan $100.00/hour Francis Schroeder $100.00/hour At this time, staff is recommending that only the preliminary investigation of the project area be performed. This includes the Phase I environmental, boundary and topographical survey, and soil borings. As additional work needs to be performed, staff will seek City Council’s authorization to proceed. It is recommended that Trkla, Pettigrew, Allen, & Payne, Inc. be hired as the Project Coordinator for the Riverwalk Project and to accept the proposal as presented. mmg Attach. AGENDA SUPPLEMENT TO: Mayor and City Council FROM: John A. Lobaito, City Administrator FOR: March 11, 2002 Regular City Council Meeting RE: Policy on Discrepancies of Customer Water Usage RECOMMENDATION: The Finance/Personnel Committee is recommending that the City of McHenry adopt a policy as outlined in the supplement. Attachments:  Unapproved Minutes of the February 11, 2002 Finance/Personnel Committee meeting.  February 11, 2002 Finance/Personnel Committee Packet At the February 11, 2002 Finance/Personnel Committee meeting, the Committee discussed a problem that is occurring during the Water Meter Replacement Program. As the City council is aware, all water meters are being replaced or retrofitted to accommodate the new radio read system. This program is expected to be completed in six-years. During the replacement of the water meter, a reading is taken from the outside reader and the inside water meter to ensure that the customer is being billed for the correct water consumption. On the initial 250 water meter replacements, 68 customers had a discrepancy between the outside reader and the inside water meter. A spreadsheet noting the difference included in the attached Finance/Personnel Committee agenda packet. It is expected that the city will continue to discover discrepancies in the future as more water meters are replaced. To provide a consistent approach to resolving the discrepancy with all customers, the Finance/Personnel Committee is recommending the city adopt a formal policy. The policy recommended by the Committee is stated below: A. When a discrepancy is discovered in water usage for customers of the water system, the discrepancy shall be resolved by one of the following two methods. 1. Customers that have occupied the building more than 24-months. When a discrepancy in water usage is discovered between the inside water meter and the outside remote reader, the city will calculate the water usage based on 75% of the difference between the inside water meter reading and the outside remote reader. 2. Customers that have occupied the building for less than 24-months. When a discrepancy in water usage is discovered between the inside water meter and the outside remote reader, the city will calculate the water usage based on the average water consumption of the next two billing cycles (four months total). This average monthly water consumption shall be multiplied by the number of months the owner has occupied the building. The owner shall than be responsible for 75% of the calculated water consumption. B. For any amounts owed above $100, the City Collector has the discretion to arrange payment plans for up to 12-months. Attached to this agenda supplement is a copy of the materials distributed at the February 11, 2002 Finance/Personnel Committee meeting along with an unapproved copy of the minutes. If the City Council agrees with the policy outlined in this supplement, a resolution adopting the policy will be prepared for consideration by the City Council at its March 18, 2002 meeting. mmg Attach.