Loading...
HomeMy WebLinkAboutPacket - 06/17/2002 - City Council A G E N D A REGULAR CITY COUNCIL MEETING Monday, June 17, 2002 7:30 P.M. 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Public Input Session – 10 Minute Limitation 5. Consent Agenda:  Resolution Noting the Retirement of Police Administrative Assistant Patricia A. Lubben;  Resolution in Support of Grant Application for the Waterfront Development at Petersen Park;  Request for Connection to Police Alarm Panel from Walgreens, 3925 West Elm Street;  Ordinance amending Chapter 13, Traffic and Motor Vehicles of the Municipal Code;  Recommendation to hire Christopher Etten as Park Maintenance Employee at an annual salary of $29,531, Grade 6, Step 1;  Recommendation to hire replacement Senior Account Bijal Maniar at an annual salary of $53,372, Grade 14, Step 7 ;  Recommendation to hire Tim Harris as Information Technology Specialist at an annual salary of $51,609, Grade 14, Step 6;  Recommendation to hire Joan Lunsmann as replacement Police Administrative Assistant at an annual salary of $34,866, Grade 4, Step 6;  Request from Parks & Recreation Department to Purchase John Deere 1200A Field Rake Ball Field Maintenance Tractor from J&W Turf in an amount not to exceed $8,589.00;  List of Bills for Approval;  Approve City Council Minutes: May 20, 2002 and June 3, 2002. 6. Request to Connect to Municipal Sewer at 2905 West Route 120 7. Request for Driveway Apron Width Variance at 1406 Beach Road 8. Request for Fence Variance, Corner Side Yard at 4802 Loyola Drive 9. Request for Sign Variance at 3321 West Elm Street 10. Request to Approve Final Plat – Riverside Hollow Subdivision 11. Intergovernmental Agreement between the City of McHenry and Village of McCullom Lake for Wastewater Treatment 12. Award of Bid to J. Ryan Decorating for painting not to exceed $9,032; to accept the quote from George Hiller & Sons for carpentry work not to exceed $4,900; and to accept the quote from Dowe & Wagner for the installation of a new furnace and ductwork not to exceed $5,190 at the Main Street Railway Station 13. Award of Bid for Police Department Document Imaging System to MuniMetriX Systems Corporation in an amount not to exceed $16,850 14. Mayor – Statement and Reports 15. Committee Reports 16. Department Head Reports 17. New Business 18. Adjournment Posted and Mailed: June 12, 2002 C O N S E N T A G E N D A The Consent Agenda for the June 17, 2002 City Council meeting consists of the following items:  Resolution Noting the Retirement of Police Administrative Assistant Patricia A. Lubben;  Resolution in Support of Grant Application for the Waterfront Development at Petersen Park;  Request for Connection to Police Alarm Panel from Walgreens, 3925 West Elm Street;  Ordinance amending Chapter 13, Traffic and Motor Vehicles of the Municipal Code;  Recommendation to hire Christopher Etten as Park Maintenance Employee at an annual salary of $29,531, Grade 6, Step 1;  Recommendation to hire replacement Senior Account Bijal Maniar at an annual salary of $53,372, Grade 14, Step 7 ;  Recommendation to hire Tim Harris as Information Technology Specialist at an annual salary of $51,609, Grade 14, Step 6;  Recommendation to hire Joan Lunsmann as replacement Police Administrative Assistant at an annual salary of $34,866, Grade 4, Step 6;  Request from Parks & Recreation Department to Purchase John Deere 1200A Field Rake Ball Field Maintenance Tractor from J&W Turf in an amount not to exceed $8,589.00;  List of Bills for Approval;  Approve City Council Minutes: May 20, 2002 and June 3, 2002. Attachments AGENDA SUPPLEMENT TO: Mayor and City Council FROM: John A. Lobaito, City Administrator FOR: June 17, 2002 Regular City Council Meeting RE: Village of McCullom Lake Intergovernmental Agreement for Wastewater Treatment Attachments 1. Map of Boundary Agreement identifying the Perry and O’Malley Properties and P.E. Allocation. 2. Intergovernmental Agreement 3. Village of McCullom Lake Policy on Connection to the Sanitary Sewer System 4. Cost Comparison Spreadsheet Background July 11, 2001, the City Council authorized the Mayor and staff to negotiate with the Village of McCullom Lake on an Intergovernmental Agreement for Wastewater Treatment. Attached is a copy of the proposed agreement. Overview The Village of McCullom Lake spent the last year designing the extension, acquiring easements, and negotiation with the Mayor and staff. The agreement effectively provides for McCullom Lake to build a sanitary sewer system for wastewater collection. A pipe will be extended from the village to the Donovan Lift Station (located at the north end of Donovan Street). A metering device will be installed to measure the daily flows and the Village of McCullom Lake will be billed monthly based on the flow passing through the meter. The monthly fees for wastewater treatment are the obligation of the village and not the individual users. In the event of default on its payment, McCullom Lake is obligated to establish a special service area (SSA) to ensure the collection of fees and charges from users of the sanitary sewer service. Village of McCullom Lake June 17, 2002 Page Two Intergovernmental Agreement Summary  The Village of McCullom Lake will be provided 1,800 P.E. This is sufficient to provide sanitary sewer service to the present corporate limits of the village. Additional P.E. is subject to City of McHenry approval.  McCullom Lake residents have an obligation to connect to the new sanitary sewer system based on a written policy of the village and incorporated as an exhibit to the agreement (enclosed).  The Village of McCullom Lake is obligated to pay the City of McHenry $56,700 for the city making available an additional 700 P.E. in capacity at the Donovan Lift Station as a result of the North Interceptor Sewer Project. Also, the village is obligated to share in the future cost of upgrading the lift station to meet upcoming pumping needs.  The City of McHenry Maintains review and approval of all future commercial and industrial users requesting connection to the Village of McCullom Lake Sanitary Sewer System. The purpose of the review is to determine compliance with the city’s municipal code and the type of waste that will be generated from the commercial or industrial user.  The agreement provides for payment of fees for sewer usage and sewer capital development fees based on City of McHenry ordinance for non-resident charges. Non-resident sewer rates and capital development fees are one and one-half times the resident sewer rate and capital development fee.  In the event that the Illinois Environmental Protection Agency places the City of McHenry on a restrictive status, the Village of McCullom Lake is prohibited from permitting additional connections to the sanitary sewer system.  The Village of McCullom Lake is required to permit the discharge of wastewater from the Perry Farm Limited Partnership and the Timothy O’Malley properties into the village’s sanitary sewer system. The agreement further provides for the village to be compensated (from the developer) for the upsizing of the pipes to accommodate the development. In addition, the village is required to pay for the user fees relative to the individual users of the two properties. The village may also charge an administrative fee to the users for the cost associated with the collection of fees.  If the Johnson or Voss properties elect to disconnect from the Village of Johnsburg, the Village of McCullom Lake may request that these parcels be provided with sanitary sewer service. In no event does the city guarantee capacity. Additionally, the Village of McCullom Lake shall pay the costs associated with amending the FPA. Easement Compensation At the Village of McCullom Lake Board meeting on June 11, 2002, the Board approved a $17,000 payment to the City of McHenry as compensation for the easement through the Cunat parcel. As part of the village’s financial planning for the project, $20,000 Village of McCullom Lake June 17, 2002 Page Three was allocated for the acquisition of easements. To date, McCullom Lake has spent $3,500 for easements from Union Pacific Railroad and the McHenry County Conservation District, the remaining funds ($16,500) plus an additional $500 is being used to compensate the city for its granting of easement. This amount is the original estimate by staff for the value of the easement, which was based on the easement acreage and value of land. Outstanding Issues for City Council Consideration Sewer Rate: The agreement provides for the Village of McCullom Lake to pay the non-resident sewer rate. The Village of McCullom Lake has requested that the city consider charging the resident rate. The non-resident rate is one and one-half the resident rate. A spreadsheet is attached that shows the present cost difference between the two rates. Pursuant to city ordinance, this rate is subject to change annually. Sewer Capital Development Fees: As with the sewer rate, the agreement provides for the village to pay the non-resident sewer capital development fee. The village is requesting that they be charged the resident fee. Again, the difference in fee is one and one-half times higher for non-residents. The enclosed spreadsheet compares the cost difference between the two fee structures based upon the Village of McCullom Lake’s estimate as to the number and type of user. This fee is also subject to change annually. Recommendation It is recommended that the City Council discuss the Intergovernmental Agreement and the remaining issues. Representatives from the Village of McCullom Lake will be in attendance to discuss the agreement. mmg Documents Imaging System Proposals Gordon Flesh TKB Associates Muni-Metrix Software Cost $34,290.00 $34,165.00 $14,050.00 Training- Onsite Included 3,400.00 2,800.00 Training – Remote Total $34,290.00 $37,565.00 $16,850.00 *Annual Support Cost $2,386.67 $8,520.00 $2,250.00 *Effective 15-months after Acceptance of the Installed System Staff Recommendation Pursuant to the Annexation Agreement Paragraph 12 for Riverside Hollow, the owner is obligated to provide “storm water management facilities and pipes of sufficient size to accommodate anticipated storm water runoff from the development, subject to review and approval by the city engineer.” As of the time of this writing the city engineer is not satisfied with the design of the storm water management facility; specifically, the pipe size and the absence of an access easement over Orchard Beach Road and the storm sewer pipe. Consequently, staff is recommending that the City Council not approve the final plat until these issues are resolved.