HomeMy WebLinkAboutPacket - 01/07/2002 - City Council
A G E N D A
REGULAR CITY COUNCIL MEETING
Monday, January 7, 2002 7:30 P.M.
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Presentation: Riverwood School Cub Scout Pack 214 – Hometown Heroes
5. Public Input Session – 10 Minute Limitation
6. Consent Agenda:
Authorize the purchase of Police Department Replacement Furniture not to exceed
$8,102.22;
Approve Final Payment to CB&I Constructors for East Side Elevated Water Storage Tank
not to exceed $67,400;
Approve Final Change Order to Thelen Sand and Gravel for Edgebrook Drainage
Improvements not to exceed $31,453.77;
Request to Advertise for Bids - Painting of Sioux Lane Water Tower;
nd
Request to waive bids for carpeting of Municipal Center of 2 Floor, and award contract to
Mayfair Carpeting not to exceed $10,454.21;
Request for reduction of Inland Business Park Phase 2 Construction Guarantee in the
amount of $62,084.45;
Change Order from George Kennedy Construction Co., for North Interceptor Sewer not to
exceed $19,262.44;
Execution of Year 2002/2004 Hickory Creek Farm Lease Agreement;
As Needed Checks for Approval;
7. Agreement between PACE and City of McHenry for Assistance in Local Emergencies and
Evacuations.
8. Request from GLS Corporation, 833 Ridgeview Drive for Expansion of Existing Conditional Use
Permit to Allow Additional Bulk Storage Silos in Business Park Zoning District.
9. Year 2002 Dial-A-Ride Local Share Agreement between PACE and City of McHenry.
10. Engineering Contract with Smith Engineering Consultants, Inc. not to exceed $117,296 for Year
2002 Street Program.
11. Authorize Execution of Addendum No. 1 to Contract with Smith Engineering Consultants, Inc. for
Right-of-Way Acquisition Coordination for McCullom Lake Road/Route 31 Improvements not to
exceed $97,358.14.
12. Purchase of Water Meters/Transponders from Midwest Meter, Inc. not to exceed $116,730.
13. Award of Bid to Kustom Signals for Police Department Radar Trailer for an amount not to exceed
$11,170.
14. Mayor – Statement and Reports
14. Committee Reports
15. Department Head Reports
16. New Business
17. Executive Session: Personnel
18. Adjournment
Posted and Mailed: January 2, 2002
C O N S E N T A G E N D A
The Consent Agenda for the January 7, 2002 City Council meeting consists of the
following items:
Authorize the purchase of Police Department Replacement Furniture not to exceed $8,102.22;
Approve Final Payment to CB&I Constructors for East Side Elevated Water Storage Tank not to
exceed $67,400;
Approve Final Change Order to Thelen Sand and Gravel for Edgebrook Drainage Improvements not
to exceed $31,453.77;
Request to Advertise for Bids - Painting of Sioux Lane Water Tower;
nd
Request to waive bids for carpeting of Municipal Center of 2 Floor, and award contract to Mayfair
Carpeting not to exceed $10,454.21;
Request for reduction of Inland Business Park Phase 2 Construction Guarantee in the amount of
$62,084.45;
Change Order from George Kennedy Construction Co., for North Interceptor Sewer not to exceed
$19,262.44;
Execution of Year 2002/2004 Hickory Creek Farm Lease Agreement;
As Needed Checks for Approval;
Attachments
PRESENTATION
TO: Mayor and City Council
FROM: John A. Lobaito, City Administrator
FOR: January 7, 2002 Regular City Council Meeting
RE: “Hometown Heroes”
Riverwood School Cub Scout Pack 214 and Pack Leader Bill Baird will be in
attendance to present a “Hometown Heroes” tribute to the McHenry Police
Department and Fire Protection District. Officer Tom Walsh of the McHenry Police
Department, Fire Chief Amore, and several representatives from the Fire District will
also attend to accept the tribute.
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AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: John A. Lobaito, City Administrator
FOR: January 7, 2002 Regular City Council Meeting
RE: Ordinance Amending Municipal Code Chapter 18, Section 18-28 Power
and Duties Relating to the Board of Police Commissioners
Attached is an Ordinance amending the above-referenced chapter and section of the
McHenry Municipal Code relating to the powers and duties of the Board of Police
Commissioners. Specifically, this ordinance authorizes the Mayor to appoint the
Chief of Police with the advice and consent of the City Council. Also attached for
your reference is a copy of Section 18-28, which would be repealed if the attached
Ordinance is passed.
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CONSENT AGENDA
TO: Mayor and City Council
FROM: John A. Lobaito, City Administrator
FOR: January 7, 2002 Regular City Council Meeting
RE: Agreement between the City of McHenry and Michael Sikula, Jr. for the
lease of Hickory Creek Farm for a two-year term beginning February 1,
2002 through January 31, 2004.
As discussed at the December 17, 2001 City Council meeting, the term of the lease
between the City of McHenry and Mickey Sikula for the Hickory Creek Farm property
expires January 31, 2002.
As was done in the past, a list of activities developed to expand the use of the barn for the
public is incorporated into the lease agreement. Additionally, the term of the lease was
extended from one-year to two-years. An increase of 2.4% or $2,005.00 in the monthly
rent for Year 2002 is based on the Consumer Price Index of All Urban Consumers (CIP-U)
for Chicago, Gary, and Kenosha published by the U.S. Department of Labor.
It is recommended that the City Council approve the Mayor’s execution of the
attached agreement renewing the agreement between the City of McHenry and
Michael Sikula, Jr. for the lease of Hickory Creek Farm.
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AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: John A. Lobaito, City Administrator
FOR: January 7, 2002 Regular City Council Meeting
RE: Agreement between the City of McHenry and PACE for the provision of
Emergency Services to the City of McHenry.
RECOMMENDATION: It is recommended that the City Council authorize the Mayor’s
execution of the attached Hold Harmless Agreement with PACE.
Attached is a copy of a Hold Harmless Agreement sent to the Mayor by the Deputy
Executive Director of PACE. This agreement relates to requests PACE has received
from municipalities for assistance in local emergencies and evacuations.
To continue to provide this assistance, PACE is asking the City of McHenry to enter
into the attached agreement. The agreement holds PACE harmless from any claims
from injuries, losses, or any cause of action arising or relating to providing this
emergency assistance.
As stated in the agreement, in most cases, PACE will waive its cost to provide
emergency services. However in the event of a long duration, McHenry may be
asked to reimburse PACE for the actual costs of providing emergency transportation
services.
Upon execution of the agreement, McHenry Dispatch will be provided with a beeper
number to contact PACE if emergency assistance is required. Execution of the
agreement is not a guarantee of service, however service will be provided if PACE is
available.
Fire Chief Wayne Amore of the McHenry Township Fire Protection District was
advised of this service and is in favor of the city’s execution of this agreement.
As a side note, the Mayor will be bringing to the City Council in February the
appointment of a new Emergency Services Disaster Agency (ESDA) Coordinator. The
coordinator is responsible for the management of emergency assistance during a
crisis. .
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AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: John A. Lobaito, City Administrator
FOR: January 7, 2002 Regular City Council Meeting
RE: Renewal of PACE/Dial-A-Ride Local Share Agreement
Annually, since 1987, the City of McHenry has entered into a Local Share Agreement with
PACE offering a curb-to-curb, Dial-A-Ride program. The program is funded through a
mixture of user fees, PACE subsidies, and a local share portion. For 2002, the funding mix
for the estimated $198,844 program is as follows:
Amount Percentage
Rider Fares $14,255 7.0%
PACE Subsidy 130,995 66.0%
Local Share 53,594 27.0%
$198,844 100.0%
The service hours and a listing of holidays on which service is not provided is detailed on
Exhibit A of the Agreement.
Riders are arranged through a service provider under contract with PACE. Fares charged
to riders today compared to past years is as follows:
1987 2000 2001 2002
Full Fare $1.50 $1.75 $1.75 $1.75
Reduced Fare .75 .75 .75 .75
Transfer .10 .10 .10 .10
Reduced Transfer .05 .05 .05 .05
Reduced fare rates are provided to senior citizens, persons with disabilities, students and
children age seven through 11 years.
Rider statistics and the cost of the City’s portion of the service are attached. It is the
recommendation of staff to consider renewal of the Local Share Agreement with PACE for
the 2002 calendar year in an amount not to exceed $53,594.
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AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: John A. Lobaito, City Administrator
FOR: January 7, 2002 Regular City Council Meeting
RE: Award of Bid to Kustom Signals for Police Department Radar Trailer
At its October 29, 2001 meeting, the City Council authorized staff to seek competitive
bids for the purchase of a radar trailer. Funding for the radar trailer was received
from member initiative funds sponsored by State Representative Jack Franks. An
amount of $14,000 for the purchase of this equipment was included in the 2001/2002
budget.
Radar trailers display the speeds of vehicles that pass through its radar beam. It is
used as a visual reminder to motorists of their actual speed. The trailer will be placed
in areas where the department typically receives complaints from residents of
speeding autos. The trailer also contains a computer that will capture data on vehicle
speed and perform vehicle counts.
From the three responses received, Kustom Signals was the only vendor that met
specifications. It is recommended that the City Council accept the bid from Kustom
Signals, Inc. of $11,170, for the purchase of a Police Department radar trailer.
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EXECUTIVE SESSION
TO: Mayor and City Council
FROM: John A. Lobaito, City Administrator
FOR: January 7, 2002 Regular City Council Meeting
RE: Director of Public Works Position
Attached is a copy of the memorandum, which is included in your packets, from the
Mayor to the Aldermen regarding the retirement of Director of Public Works Fred
Batt. Please be prepared to discuss this in Executive Session.
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CITY ADMINISTRATOR REPORT
TO: Mayor and City Council
FROM: John A. Lobaito, City Administrator
FOR: January 7, 2002 Regular City Council Meeting
RE: Decreases in Assessments Sought through Appeal to the McHenry
County Board of Review
RECOMMENDATION: It is recommended that the City Council direct the Corporate
Attorney to file Papers of Intervention with the McHenry County Board of Review.
The City of McHenry has received the attached notices from the McHenry County
Board of Review requesting a decrease in the assessed value of certain properties.
This decrease that may finalize at $100,000 or more, is being sought by the following
property owners:
Cooper Bros., Assn./Gary Lang
1111 S. Route 31
14-10-227-002
14-10-227-005
14-10-227-007
Follett Real Estate Enterprise (Follett Library Resources)
1340 Ridgeview Drive, 1391 Ridgeview Drive, McHenry Corporate Center
14-10-126-003
14-10-201-006
Westside Crest Ltd. Partnership (Cunat Bros., Inc.)
Mill Street (apartment building)
09-35-101-002
The Home Depot
2461 N. Richmond Road
09-23-326-004
MFR Life Insurance Co. (former Motorola building)
1301 Ridgeview Drive, McHenry Corporate Center
14-10-101-003
As a taxing district, the City of McHenry is allowed to participate in some way with
the appeal process. This action will require the Board of Review to provide the city
with filings and notices of hearing throughout the process. In the past with some
appeals, the city has joined with other taxing districts to share in the cost of hiring an
appraiser to determine if the request to lower the assessed value of the property in
question is appropriate. This is not being recommended at this time.
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MAYOR’S REPORT
TO: Mayor and City Council
FROM: Mayor Pamela J. Althoff
FOR: January 7, 2002 Regular City Council Meeting
RE: Chief of Police Position
At the December 17, 2001 City Council meeting, the City Council discussed the
possibility of conducting the Chief of Police search without the assistance of the
Police Commission. Subsequent to the meeting, I have spoken with each of you
about this matter. As a result of these conversations, it is clear to me that there is no
consensus on eliminating the Police Commission in the hiring process of the Chief of
Police. As I stated before, without complete consensus from the City Council, I would
not recommend a change. Therefore, this matter will not be brought to the City
Council for formal action.
In addition to the procedural issue, the City Council requested input on the
qualifications of the next Chief of Police. To assist you, I have included a copy of the
transcription of the City Council meeting in which the past City Council provided
input to the Police Commission.
The deadline for application submittal for the position of Chief of Police is February 8,
2002. Consequently, I would request that you provide me with your written
comments on the qualifications that you believe the next Chief of Police should
possess by February 1, 2002. If I do not receive your comments by this date, I will
assume that you have none.
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AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: John A. Lobaito, City Administrator
FOR: January 7, 2002 Regular City Council Meeting
RE: Purchase of Water Meters/Transponders from Midwest Meter, Inc.
RECOMMENDATION: Waive bidding requirements and approve the purchase of
Metering Equipment from Midwest Meter, Inc. in an amount not to exceed $116,730.
As the City Council is aware, NICOR Gas Company will discontinue reading the city
customers’ water meters in February 2002. In conjunction with the city performing
this task, a change is being made to the water metering equipment. This change will
allow for remote reading from the vehicle as it passes by customer buildings. This
technology will decrease the man-hours required to complete the reading of all water
meters in a billing cycle.
The equipment being purchased is compatible with the customers’ existing water
meter and is easily retrofitted to accommodate the new remote reading system. Due
to the special nature of the equipment, it is not possible to seek competitive bids. For
the purchase of this equipment, $200,000 was placed in the 2001/2002 budget.
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