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HomeMy WebLinkAboutPacket - 02/04/2002 - City Council (2) A G E N D A REGULAR CITY COUNCIL MEETING Monday, February 4, 2002 7:30 P.M. 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Presentation: Wonder Lake Ski Team 5. Public Input Session – 10 Minute Limitation 6. Consent Agenda:  Final Payment to Schlede & Hampton of $3,524 for 2000 Street Program;  Request for Letter of Credit Reduction, Burning Tree Unit III in the amount of $94,292 contingent upon receipt of Maintenance Guarantee in the amount of $32,660;  Request for Letter of Credit Reduction, Rubloff Town Center in the amount of $1,057,125 contingent upon receipt of Maintenance Guarantee not to exceed $169,540.00;  Ordinance granting conditional use to serve alcoholic beverages, Chili’s Grill and Bar, 2409 N. Richmond Road;  Request to Connect to Police Alarm Panel, Borders Books, 2221 N. Richmond Road and Windsor Village Green, 330 Charles Miller Road;  Household Hazardous Waste Event not to exceed $2,365.11;  2002 Tag Day Schedule;  Approve City Council Minutes: December 17, 2001 7. Request from Kiwanis Club of McHenry to install temporary sign on City of McHenry entrance signs. 8. Request for Sign Variance, Borders Books, 2221 N. Richmond Road 9. Ordinance Establishing a Public Hearing for the Proposed TIF Redevelopment Project Area and Public Notice for the meeting. 10. Preliminary Plat, and Final Plat for Phase I, North Gate Development 11. Final Plat, Boone Creek Unit 5 12. Request for Vacation of Public Right-of-way on Charles Street 13. Discussion on Lease Agreement – Riviera Marine, 3302 Waukegan Road 14. Mayor – Statement and Reports 15. Committee Reports 16. Department Head Reports 17. New Business 18. Adjournment Posted and Mailed: January 31, 2002 C O N S E N T A G E N D A The Consent Agenda for the February 4, 2002 City Council meeting consists of the following items:  Final Payment to Schlede & Hampton of $3,524 for 2000 Street Program;  Request for Letter of Credit Reduction, Burning Tree Unit III in the amount of $94,292 contingent upon receipt of Maintenance Guarantee in the amount of $32,660;  Request for Letter of Credit Reduction, Rubloff Town Center in the amount of $1,057,125 contingent upon receipt of Maintenance Guarantee not to exceed $169,540.00;  Ordinance granting conditional use to serve alcoholic beverages, Chili’s Grill and Bar, 2409 N. Richmond Road;  Request to Connect to Police Alarm Panel, Borders Books, 2221 N. Richmond Road and Windsor Village Green, 330 Charles Miller Road;  Household Hazardous Waste Event not to exceed $2,365.11;  2002 Tag Day Schedule;  Approve City Council Minutes: December 17, 2001 Attachments PRESENTATION TO: Mayor and City Council FROM: John A. Lobaito, City Administrator FOR: February 4, 2002 Regular City Council Meeting RE: Wonder Lake Ski Team As City Council is aware, the Wonder Lake Ski Team hosts their annual Haunted Hayride at Petersen Park to raise funds for their organization. One dollar from each ticket sale is donated to charity. This year, they have selected local food pantries: Wonder Lake Bible Church, Christ the King Catholic Church, Nativity Lutheran Church, Shepherd of the Hills Lutheran Church, Holy Apostles Catholic Church, and McHenry County Fish Food Pantry. The Mayor has received notification from Rick Berndt President of the Wonder Lake Ski Team, that they are also donating $500 to the City of McHenry Parks and Recreation Department as an expression of appreciation for the use of Petersen Park. Representatives from the Wonder Lake Ski Team will attend the City Council meeting to present a check to the Mayor. mmg AGENDA SUPPLEMENT TO: Mayor and City Council FROM: John A. Lobaito, City Administrator FOR: February 4, 2002 Regular City Council Meeting RE: Lease Agreement – Riviera Marine – 3302 Waukegan Road Attachment: Proposed Lease Agreement for the period of March 1, 2002 through February 28, 2003. The current lease for the Riviera Marine between the City of McHenry and Jerry Danko owner of D’s Marine is set to expire on February 28, 2002. Prior to establishing a new lease, it is necessary that the City Council discuss the terms of the lease. A request for formal action will be placed on the February 11, 2002 City Council agenda. Background February 21, 2001 the McHenry City Council approved a one-year lease agreement between the City of McHenry and Jerry Danko, owner of D’s Marine for the property located at 3302 West Waukegan Road. The principal terms of the agreement include:  Payment of a one-time security deposit of $3,000 (already on file)  Submission of a Certificate of Insurance naming the City of McHenry as additional insured.  Payment to the City of McHenry of 50% of the rent received by Mr. Danko for leased slips and storage of boats on this property.  Clubhouse on the premises for the exclusive use of the Yacht Club members with the exception that the two public restroom facilities and showers remain open to patrons of Riviera Marine via a separate entrance. The City of McHenry shall maintain the building; Mr. Danko is responsible for maintenance of the public restroom facilities.  Southern section of the Quonset Hut located on the property shall remain in the possession of the City of McHenry for its sole use. The City of McHenry received a total of approximately $35,900 in rent payments during the term of the lease; expenses were approximately $30,000. The majority of these costs were one-time expenditures that included the demolition of a building on site, repairs to boat piers, and minor electrical repairs. City Council Meeting Agenda Supplement February 4, 2002 Page Two Discussion TERM OF LEASE. One-year. The marina was purchased in Year 2000 for the purpose of accommodating the future expansion of the Central Wastewater Treatment Plant. A future expansion to the plant is anticipated not because of growth, but rather changes to the maximum discharge limits for ammonia nitrogen. The new operating permit issued in 2001 includes the more restrictive limits. Plant operation has been modified temporarily to meet the new standard. However, the changes made are very limiting and are not the ultimate solution to complying with the new standard. A permanent solution is still under investigation with Baxter & Woodman, Inc. It is not anticipated that the City of McHenry will be in a position to use the marina property until 2003 or 2004. It should be noted that it is also possible that the marina use could continue after the plant expansion. Recommendation It is recommended that the City Council approve the renewal of the lease between the City of McHenry and Jerry Danko owner of D’s Marine for the period of one-year with the same terms and conditions as agreed to in the current lease agreement. mmg CITY ADMINISTRATOR’S REPORT TO: Mayor and City Council FROM: John A. Lobaito, City Administrator FOR: February 4, 2002 Regular City Council Meeting RE: City of McHenry Police Department Dispatch Services The City of McHenry provides police dispatching services for the Village of Johnsburg, Village of McCullom Lake and the McHenry Township Fire Protection District (MTFPD). Providing dispatch service dates back to 1961 when the City entered into a service agreement with the Fire Protection District. Since that time the City has offered its services to Johnsburg and McCullom Lake. Over the life of these agreements, the City has been inconsistent about increasing the fees to keep up with the rising cost of operating a dispatch center. The last increase for the McHenry Township Fire Protection District was in 1997 and the Village of McCullom Lake was in 1993. Johnsburg was added to our service in 2000 at an annual fee of $19,476. This fee was based on McCullom Lake’s annual fee (adjusted for inflation since 1993) and divided by the number of McCullom Lake police officers to arrive at a per officer fee of $2,164. This per officer fee was then multiplied by the number of Johnsburg police officers to arrive at the annual fee of $19,476. At the time the City Council considered the agreement with the Village of Johnsburg, it was suggested that the fee for providing dispatch service to all entities be reviewed on an annual basis. In order to determine an equitable fee for each party a review of the dispatch center costs were considered. As shown on the attached spreadsheet the dispatch center cost from fiscal year 2000/2001 to fiscal year 2001/2002 have increased by 8.6% or $35,543. Using the current fee schedule for each entity, a multiplier of .086 was applied. The table below reflects the current fee charged to each party on an annual basis, the proposed fee (effective May 1, 2002) and the increase. Current Fee Proposed Fee (2000/2001) (2002/2003) Increase McHenry $351,499 $381,728 $30,229 MTFPD $35,750 $38,824 $3,074 McCullom Lake $8,800 $9,557 $757 Johnsburg $19,476 $21,151 $1,675 TOTAL $415,525 $451,260 $35,735 Please note the increase in costs to operate the dispatch center is a comparison between fiscal year 2000/01 and the current fiscal year. The lag of one year is necessary with a May 1,2002 effective date for a fee increase. Additionally, this matter is being brought to the City Council at this time so that the agencies have ample time to budget for any increases. Each party has reviewed the proposed increase and has no objection to the methodology used or the increase. As a final matter, I would propose the form of agreement used with Johnsburg be utilized with the other agencies. This agreement was recently drafted by the City’s attorney and reflects more accurately today’s environment. The agreements with the Village of McCullom Lake and the MTFPD are outdated. If acceptable to the City Council new agreements with the proposed fee increase would be presented to the Council for formal action at a later date. To summarize, I am looking for City Council direction to approved the proposed increase and the methodology used to determine these fees. Thereafter, this information can be provided to all the effected agencies so that they can incorporate this increase into their next fiscal year budgets.