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HomeMy WebLinkAboutPacket - 12/01/2008 - City Council A G E N D A REGULAR CITY COUNCIL MEETING Monday, December 1, 2008, 7:30 PM 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Oath of Office: Chief of Police William J. Brogan, Deputy Chief John M. Jones and Sergeant Paul D. Funk 5. Public Hearing for City of McHenry 2008 Tax Levy Ordinance and upon close of public hearing, consideration of, and action on, 2008 Tax Levy Ordinance 6. Public Input Session, 10 Minute Limitation 7. Consent Agenda: A. Payment to Sherman Mechanical, Inc. for emergency replacement of Municipal Center rooftop compressor for $19,674; B. Special Event Liquor License for The Church of Holy Apostles; C. November 17, 2008 City Council meeting minutes; D. As Needed Checks; and, E. List of Bills. 8. Ordinance granting a rear yard setback variance for 701 S. Broadway 9. Petersen Park Field #2 Expansion and Improvement Project 10. Engineering Services Agreement with SEC Group, Inc. for Phase I and Phase II engineering for Lillian Street resurfacing project not to exceed $20,000 11. Statement and Reports 12. Committee Reports 13. Staff Reports 14. Future Agenda Items 15. Adjournment Posted and Mailed: November 26, 2008 CONSENT AGENDA The Consent Agenda for the December 1, 2008, City Council meeting consists of the following items: A. Payment to Sherman Mechanical, Inc. for emergency replacement of Municipal Center rooftop compressor for $19,674; B. Special Event Liquor License for The Church of Holy Apostles; C. November 17, 2008 City Council meeting minutes; D. As Needed Checks; and, E. List of Bills. Attachments OATH OF OFFICE TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: December 1, 2008, Regular City Council Meeting Police Commissioner Robert Mrachek will give the Oath of Office to newly appointed Chief of Police William J. Brogan, Deputy Chief John M. Jones, and Sergeant Paul D. st Funk at the December 1 City Council meeting. A cake and coffee reception will be held in the Municipal Center Atrium following the ceremony. CONSENT AGENDA TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: December 1, 2008, Regular City Council Meeting RE: Emergency Repair – Municipal Center Rooftop Compressor Recommendation: Payment to Sherman Mechanical, Inc. for emergency replacement of Municipal Center rooftop compressor for Administration portion of the building for an amount not to exceed $19,674. In August 2008, the rooftop compressor that cools the Administration portion of the Municipal Center, one of four HVAC compressors serving the building, began to malfunction. Staff contacted Sherman Mechanical, Inc. to diagnose the problem and it was determined that the compressor had failed. Staff issued an emergency purchase order for the purchase of a replacement compressor and the cost to rent a crane to remove and install the units on the roof. The original estimate for the work was $24,432. The actual cost amounted to $19,674 and was covered by the building maintenance budget. CONSENT AGENDA TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: December 1, 2008, Regular City Council Meeting RE: Special Event Liquor License Recommendation: To approve the requests from The Church of Holy Apostles for a Special Event Liquor License on December 5, 2008, and waiver of the $25 license fee. The city received a request from The Church of Holy Apostles for a special event liquor license to sell beer and wine in conjunction with a holiday presentation of “Sisters Christmas Catechism.” The event is scheduled for Saturday, December 5, 2008, at 7:30 PM in the Bell Tower Place. Church officials have also requested waiver of the $25 license fee. AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Chris Black, Finance Director FOR: December 1, 2008 Regular Council Meeting RE: Abatement of Real Estate Taxes for Various Bond Issues Background. Over the years, the City of McHenry has issued a variety of bonds that pledge various funding sources for repayment backed by the full faith and credit of the municipality. In pledging the full faith and credit of the municipality, the bond ordinances require the County Clerk to levy property taxes for the debt service required on the bonds unless an abatement of the property tax by the local municipality is approved and filed with the County Clerk. Analysis. In structuring the bonds in this manner, it was the intent of the city to annually abate the taxes provided the primary source of repayment is sufficient to cover the debt service requirement. Historically, the primary source of repayment has been sufficient to cover the debt service and the property tax has been abated. Projections show that revenue sources in the coming year will continue to provide adequate coverage for debt service requirements allowing the abatement of the property tax. Consequently, in order for the County Clerk to abate or reduce the property taxes levied, the City Council will need to approve the attached ordinances authorizing the abatements as follows: 1. GO Bonds (Alternate) Series 2000A $493,640.00 2. GO Bonds (Alternate) Series 2002 $372,775.00 3. GO Bonds (Alternate) Series 2005 $170,966.26 4. GO Bonds (Alternate) Series 2006 $238,830.00 5. GO Bonds (Alternate) Series 2007 $245,995.00 An additional abatement is required on the Special Service Area #1A. As the Council is aware, financing for the signal and intersection improvements at Rt. 31 and Shamrock Lane was structured so that the city would contribute $25,000 toward the debt on an annual basis. The remainder of the debt service is to be provided by property taxes on the property owners in the defined special service area. In order to abide by this financing plan, the City Council will want to abate property taxes for the Special Service Area #1A in the amount of $25,000. Recommendation. Staff recommends approval of the attached ordinances for the abatements as listed. PUBLIC HEARING TO: Mayor and City Council FROM: Chris Black, Finance Director FOR: December 1, 2008 Regular Council Meeting RE: Truth in Taxation Public Hearing and the 2008 Tax Levy Ordinance Background. The attached information regarding the 2008 Property Tax Levy was presented to the Council at the November 10, 2008, Regular City Council meeting. As required by law, the City Council discussed at the meeting the estimated tax levy and set a date of December 1, 2008, for the th required public hearing. Notice for the scheduled hearing was published on November 19 in the Northwest Herald. The City Council can consider the Tax Levy Ordinance at any time after the closure of the public hearing. The Tax Levy Ordinance must be filed by the lat Tuesday of December. With the altered schedules and office hours due to the holidays, it would be best if the City Council considered the Tax Levy Ordinance early to allow time for administrative processing. During the public hearing, staff will outline the proposed tax levy, explain the request for the increase, and field any questions presented by the City Council or public. Upon closure of the public hearing, staff is requesting approval of the attached tax levy ordinance. Recommendation: Staff recommends the following: 1) conducting the required public hearing; and, 2) consideration and approval of the 2008 Tax Levy Ordinance as presented.