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HomeMy WebLinkAboutPacket - 10/03/2005 - City Council A G E N D A REGULAR CITY COUNCIL MEETING Monday, October 3, 2005, 7:30 P.M. 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Public Hearing: Request for Annexation Agreement, Zoning Map Amendment, Conditional Use Permit, and Vacation of Maryetta Street from Living Springs of McHenry , LLC 5. Public Input Session – 10 Minute Limitation 6. Consent Agenda: A. Ordinance amending Municipal Code Chapter 4, Sec. 4-6(1) reducing the number of Class A Liquor Licenses from 25 to 24; B. Request to advertise for bids for the purchase of a Skid Steer Loader; C. Request from Landmark School PTO to use city streets for the Annual Harvest Festival Hayride, Friday, October 21, 2005; D. Purchase of Rock Salt from State of Illinois Joint Purchasing Program not to exceed $81,708; E. Request for temporary sign for Antique Tractor Show; F. August 15, 2005 City Council meeting minutes; and G. Approval of Executive Session Minutes. 7. Ordinance proposing the establishment of Special Service Area 4A - Lakewood Road Subdivision 8. Ordinances granting approval of the Annexation, Annexation Agreement, Zoning Map Amendment, and Preliminary Plat for The Townhomes of Prairie Lakes 9. Award of Bid to Peter Baker and Son Co. in the amount of $231,727.70 for the 2005 Street Program 10. Contract with 3D Design Studio for final design and construction services for Shamrock Farms Park in the amount of $36,875 11. Request for 1) amendment to the 2005/06 operating budget for $7,500 from the Finance Department to pay for customer training; and, 2) authority to conduct customer service training with McHenry County College for an estimated cost of $7,500 12. Request to waive bid requirements and accept proposal from Althoff Industries, Inc. to replace jail cell lavatories for an amount not to exceed $26,700 13. Mayor – Statement and Reports 14. Committee Reports 15. Staff Reports 16. Future Agenda Items 17. Executive Session: Collective Bargaining 18. Adjournment Posted and Mailed: September 28, 2005 CONSENT AGENDA The Consent Agenda for the October 3, 2005 City Council meeting consists of the following items: A. Ordinance amending Municipal Code Chapter 4, Sec. 4-6(1) reducing the number of Class A Liquor Licenses from 25 to 24; B. Request to advertise for bids for the purchase of a Skid Steer Loader; C. Request from Landmark School PTO to use city streets for the Annual Harvest Festival Hayride, Friday, October 21, 2005; D. Purchase of Rock Salt from State of Illinois Joint Purchasing Program not to exceed $81,708; E. Request for temporary sign for Antique Tractor Show; F. August 15, 2005 City Council meeting minutes; and G. Approval of Executive Session Minutes. Attachments CONSENT AGENDA TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: October 3, 2005 Regular City Council Meeting RE: Amendment to Municipal Code Chapter 4, Sec. 4-6(1) reducing the number of Class A Liquor Licenses from 25 to 24. Show Me the Money, Inc. d/b/a Lenny the Legends, located at 2314 West Route 120, closed for business in June 2005 and does not intend to reopen. Pursuant to Municipal Code, if a liquor license holder discontinues operations at the premises for a period of 30 consecutive days, said license shall be deemed void. Recommendation: Staff recommends the approval of the attached Ordinance amending Municipal Code Chapter 4, Sec. 4-6(1) reducing the number of Class A Liquor License from 25 to 24. mmg AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Doug Maxeiner, City Administrator FOR: October 3, 2005 Regular City Council Meeting RE: Customer Service Training Background. One of the priorities of Mayor Low and the City Administrator is to put a greater emphasis on customer service for both internal and external customers. To kick off this emphasis on customer service, staff is proposing the hiring of a consultant to provide customer service training for approximately 50 employees. The Human Resources Manager has investigated customer service training and is recommending the program offered by the McHenry County College. The program provides an intensive four- hour program on-site for a fixed fee of $2,400 and $95 per participant. The total cost is anticipated to be approximately $7,200 for the 50 employees. The MCC program providers have th been reserved October 12 and 13 pending approval of the request by the City Council. Analysis. Training for customer service was not included as a line item in the 2005/06 budget. As such, staff is proposing a budget amendment to shift $7,500 from the Finance Department to the Administration budget in order to conduct this training. Due to the vacancy in the Finance Director, the savings in salaries will be used to fund the training. Recommendation. Staff requests authority to amend the 2005/06 budget by taking $7,500 from the Finance Department to pay for customer training. In addition, staff requests authority to conduct customer service training with McHenry County College for an estimated cost of $7,500 based on participation levels. AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Doug Maxeiner, City Administrator FOR: October 3, 2005 Regular City Council Meeting RE: Lakewood Subdivision Special Service Area Background. In July of 2003, the City of McHenry created a special service area (SSA) in order to recover 75% of the costs of the sewer project in the Lakewood Road Subdivision. As the Council will recall, a low- pressure sewer main was installed in 2004 on Lakewood Road at the request of the residents in the subdivision. The residents agreed to the establishment of the SSA as a funding mechanism to pay for the project. When the SSA was created it was designed to divide the annual debt requirement among the 25 properties in the subdivision based on assessed valuation. However, the HOA’s intent was to have the SSA spread the annual debt requirement equally among the 25 lots. The error was not identified until the project was complete and the final debt allocations were being prepared. Analysis. On the advice of the City Attorney, the process to correct this situation is to create a new SSA assessing a flat fee to the residents and repealing the assessed value based SSA that was created in 2003 after the new SSA becomes effective (see attached letter from City Attorney McArdle). As a point of interest, no payments have been collected from the Lakewood residents as of yet since the debt amount to be assessed through the SSA has not been filed with the County Clerk’s office. In order to get this change in place, the City Council will need to complete the following steps: 1. Pass an ordinance proposing the SSA and establishing a public hearing on its formation (Public Hearing scheduled for 10/17/05). 2. Conduct the public hearing within 60 days of approval of the ordinance proposing the SSA. 3. After the public hearing, pass an ordinance establishing the SSA. 4. If petitions objecting to the new SSA have not been filed within 60 days after the public hearing is adjourned (by 12/16/05), the ordinance establishing the SSA is filed with the County Clerk and becomes effective. The ordinance and the amounts to be collected must be filed with the County Clerk’s office by 12/27/05. The Lakewood HOA has been notified of the process and the intent to create a new SSA. Recommendation. Staff recommends approval of the attached ordinance proposing the establishment of an SSA for the Lakewood Road Subdivision for the purposes of recovering 75% of the cost to install a low- pressure sanitary sewer system and to schedule a public hearing for October 17, 2005 for the proposed SSA.