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HomeMy WebLinkAboutPacket - 06/20/2005 - City Council A G E N D A REGULAR CITY COUNCIL MEETING Monday, June 20, 2005, 7:30 P.M. 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Public Hearing: Budreck Farm Annexation Agreement, Map Amendment, Conditional Use Permit, and Preliminary Plat for the Oaks of Irish Prairie Development 5. Public Input Session – 10 Minute Limitation 6. Consent Agenda: A. Mosquito Management Contracts with McHenry Township and Clarke Environmental Mosquito Management, Inc. not to exceed $30,238; B. Final Pay Request from Reil Construction for purchase of three-piers not to exceed $2,653; C. Public Works Department request to purchase a 2006 Ford F250 Pickup through State of Illinois Join Purchase Program not to exceed $28,690; D. Police Department request to purchase four 2006 Ford Crown Victoria police vehicles and one Ford F150 Pickup from Buss Ford for a total not to exceed $106,000; E. Request for Block Party; F. City Council Meeting Minutes: May 23, 2005 and June 6, 2005; G. List of Bills. 7. Request for Special Use Permit for Family Night/Pro-Life Event with live music at Petersen Park 8. Ordinance approving the First Amendment to the Lincoln Hills Annexation Agreement 9. Final Plat of Subdivision for Lincoln Hills Subdivision 10. Committee Recommendation to enter into a contract with Smith Engineering Consultants, Inc. for the engineering and preparation of contract plans, specification and surveying services for the Petersen Historic Farm Roadway and Access Improvements project not to exceed $16,146 11. Committee Recommendation to enter into an agreement with Hey and Associates, Inc for engineering consulting services and the preparation of bid documents for the McHenry Shores Bach Park project not to exceed $8,000 12. Committee Recommendation to establish a policy relating to issuing minor permits in subdivisions with covenants 13. Year 2005/2006 McHenry County Municipal Risk Management Agency Renewal 14. Mayor – Statement and Reports 15. Committee Reports 16. Staff Reports 17. Future Agenda Items 18. Executive Session: Potential Litigation 19. Adjournment Posted and Mailed: June 15, 2005 CONSENT AGENDA The Consent Agenda for the June 20, 2005 City Council meeting consists of the following items: A. Mosquito Management Contracts with McHenry Township and Clarke Environmental Mosquito Management, Inc. not to exceed $30,238; B. Final Pay Request from Reil Construction for purchase of three-piers not to exceed $2,653; C. Public Works Department request to purchase a 2006 Ford F250 Pickup through State of Illinois Join Purchase Program not to exceed $28,690; D. Police Department request to purchase four 2006 Ford Crown Victoria police vehicles and one Ford F150 Pickup from Buss Ford for a total not to exceed $106,000; E. Request for Block Party; F. City Council Meeting Minutes: May 23, 2005 and June 6, 2005; G. List of Bills. Attachments EXECUTIVE SESSION TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: June 20, 2005 Regular City Council Meeting City Attorney McArdle will be present to discuss allegations recently made regarding the validity of the City of McHenry Municipal Code Chapter 19 Solicitors and Peddlers specifically relating to door-to-door soliciting. A revised agenda that includes the addition of Item 18 Executive Session, and a copy of Chapter 19 is attached. Please contact the City Administrator if you have any questions prior to the meeting, thank you. mmg CONSENT AGENDA TO: Mayor and City Council FROM: Bill Hobson, Management Assistant for Community Relations FOR: June 20, 2005 Regular City Council Meeting RE: Year 2005 Mosquito Management Program Recommendation: 1. Authorize the Mayor to execute an Agreement with McHenry Township for Mosquito Management for a not to exceed amount of $11,500. 2. Authorize the Mayor to execute an Agreement with Clarke Environmental Mosquito Management, Inc. for a not to exceed amount of $6,300. 3. Authorize the Mayor to request up to two additional treatments as needed for a not to exceed cost of $6,219.00 per treatment. Typically, the city enters into a contract with Nunda and McHenry Townships to provide its residents with mosquito abatement. Attached are two agreements with Clarke Environmental Mosquito Management, Inc. for mosquito abatement. The McHenry Township agreement includes four other municipalities to benefit from a large-scale program. As depicted on the attached breakdown, McHenry’s proportionate share of the contract is $11,500. To provide the same service for McHenry residents in Nunda Township, the city enters into an agreement with the contractor selected by McHenry Township to treat the Nunda portion of the city. The base price to treat the remaining area of the city for the 2005 season is $6,300, which includes Phase I, II, and III of the program as detailed in the attached management program outline. Phase IV of the management program provides for additional treatments in select portions of the city that the City Council can elect to authorize for an additional cost of $6,219 per treatment. Typically, additional treatments have been requested for special events such as Fiesta Days (Petersen Park) and City Band Concerts (Veterans Memorial Park). Last season, two additional treatments were utilized. It is recommended that the City Council: 1) Authorize the Mayor to execute an Agreement with McHenry Township for Mosquito Management not to exceed $11,500; 2) Authorize the Mayor to execute an Agreement with Clarke Environmental Mosquito Management, Inc. for an amount not to exceed $6,300 for mosquito management in the Nunda Township portion of the city; and, 3) authorize no more than two additional treatments as needed, for an amount not to exceed $6,219 per treatment as outlined in Phase IV of the contract. Total authorization requested from the City Council for the 2005 mosquito abatement program, assuming that two additional “as needed” applications are used, is $30,238.