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HomeMy WebLinkAboutPacket - 09/20/2004 - City Council A G E N D A REGULAR CITY COUNCIL MEETING Monday, September 20, 2004, 7:30 P.M. 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Presentation: Leadership Greater McHenry County 5. Public Input Session – 10 Minute Limitation 6. Consent Agenda: A. Picnic Permit Request; B. Block Party Requests; C. Request for release of LOC No.142 and No.143 contingent upon receipt of Maintenance Guarantee for Boone Creek Unit 5; D. Final Payment to Payne & Dolan, Inc. for $46,972.96 for Crestwood Drive Improvements Project; E. Final Payment to Levernier Enterprise, Inc. for $37,342.99 for Waukegan Road Improvements Project; F. Request from National Alliance for Mentally Ill of McHenry County (NAMI) to waive rd and refund temporary sign permit fee relating to NAMI 3 Annual Walkathon; and G. List of Bills. 7. Request for Minor Variance to side yard setback at 5003 Bromley Drive 8. Request for Transfer of Liquor License F2-11 to Route 120 Liquors, Inc. d/b/a Toolland & Liquors 9. Request for amendment to conditional use permit and sign variances from Mobile, 1901 N. Richmond Road 10. Request for Variance to required number of parking spaces at 3710 West Elm Street 11. Request for TIF Assistance for the property located at 3710 West Elm Street 12. Award of Bid for A.P. Freund Field Phase III Backstop and Fence Installation to Meier & Son’s Fence for the amount of $9,800 13. Authorization to waive bids and purchase two Civil Defense Warning Sirens for an amount not to exceed $34,961 14. Committee Recommendation to establish a 2.5% Hotel/Motel Tax to fund tourism activities in the City of McHenry 15. Mayor – Statement and Reports 16. Committee Reports 17. Staff Reports 18. Future Agenda Items 19. Adjournment Posted and Mailed: September 15, 2004 CONSENT AGENDA The Consent Agenda for the September 20, 2004 City Council meeting consists of the following items: A. Picnic Permit Request; B. Block Party Requests; C. Request for release of LOC No.142 and No.143 contingent upon receipt of Maintenance Guarantee for Boone Creek Unit 5; D. Final Payment to Payne & Dolan, Inc. for $46,972.96 for Crestwood Drive Improvements Project; E. Final Payment to Levernier Enterprise, Inc. for $37,342.99 for Waukegan Road Improvements Project; F. Request from National Alliance for Mentally Ill of McHenry County (NAMI) to waive and refund rd temporary sign permit fee relating to NAMI 3 Annual Walkathon; and G. List of Bills. Attachments PRESENTATION TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: September 20, 2004 Regular City Council Meeting RE: Leadership Greater McHenry County Mr. Roger Schlies, Coordinator of Leadership Greater McHenry County will provide the City Council with a brief presentation on the organization’s goals and benefits to the community. Information on Leadership Greater McHenry County is attached. AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: September 20, 2004 Regular City Council Meeting RE: Request for Transfer of Class F2-11 Liquor License Recommendation: To approve a request to transfer Class F2-11 Liquor License from Route 120 Liquors, Inc. d/b/a Toolland & Liquors located at 2350 West Route 120. Toolland located at 2350 West Route 120 has been sold to Route 120 Liquors, Inc. The new owners submitted a request to transfer the F2-11 liquor license. Corporation President Jagdish Shah met with the Mayor and has been fingerprinted by the McHenry Police Department. Cheryl Heneise will remain as manger of Toolland and has also been fingerprinted. All city requirements for the transfer have been met. It is the Mayor’s recommendation to approve the transfer of Class F2-11 liquor license to Route 120 Liquors, Inc. d/b/a Toolland & Liquors subject to satisfactory fingerprint results and all employees involved in the sale of alcohol at Toolland will attend BASSETT training. mmg AGENDA SUPPLEMENT TO: Mayor and City Council FROM: City Planner Doug Martin, Police Department Sergeant James Molnar, and Police Department Officer John Adams FOR: September 20, 2004, Regular City Council Meeting RE: Authorization to Spend an Amount not to Exceed $34,961 for the Purchase and Installation of Two Additional Civil Defense Warning Sirens ATTACHMENTS: 1. Photograph of Existing Warning Siren at Martin Road and Route 120 2. Information on Federal Signal Warning Sirens and Two-Way Communication 3. Copy of proposal for two additional Warning Sirens 4. Map of existing and proposed Warning Siren sites. STAFF RECOMMENDATION: 1) To waive bidding requirements for the purchase of two warning sirens and, 2) To authorize expenditures not to exceed $34,961 for the installation of two additional warning sirens to be located in the Draper Road right-of-way and on the Petersen Historic Farm. Background. The City of McHenry’s existing warning siren system is managed by the Police Department and consists of six warning sirens at various locations: Sunnyside Dodge; Center Street; Crystal Lake Rd. and Malibu Ct.; Albany and Belden Roads; Martin Rd.; and, Hilltop School (map attached). The two sirens at Martin Rd. and Hilltop School were installed a few years ago after conducting an extensive research process on the preferred technology to use as the standard for the future. These two sirens are powered via solar charged batteries and controlled via a Federal digital control unit located in the emergency 9-1-1 Center. The other four units utilize older technology and are controlled by a Zetron paging unit also located in the 9-1-1 Center. All units are currently functional and are tested regularly. Newer areas of the City are not effectively served by warning sirens at this time as demonstrated during recent severe weather events. After considerable analysis, a plan has been developed for the location of two new sirens to serve these newer areas with plans for additional improvements in the future. Analysis. The Police and Community Development Departments have been working for the past several months to locate two additional warning sirens in the City in compliance with the plan. As called for in the Shamrock Farms annexation agreement, staff has been working with the developer of the subdivision to locate one of the new sirens within the subdivision. The other siren will be installed on City owned property behind the Petersen Historic Farm. Future improvements call for the replacement of older sirens with new technology meeting the new city standards. Two of the existing sirens will also need to be relocated to provide better coverage through the city. With the installation of the two new sirens, emergency siren coverage will be vastly improved. With the future relocation and replacement of additional sirens, coverage for the entire city will be complete. For ease of operation and maintenance, staff would like to continue standardizing equipment to one make and model of siren throughout the City. This will simplify and expedite activation during emergencies by eliminating multiple activation procedures and systems. As such, staff would like to ask for a waiver of the bid process in order to purchase two new Federal Signal Corporation sirens through Braniff Communications Incorporated, the authorized dealer serving this territory. The Federal Signal brand is a proprietary product and can be acquired only through authorized representatives of the company. The cost for the acquisition and installation of the two new units is $34,961. The 2004-05 budget includes $35,000 in the Civil Defense Fund for the purchase of sirens. As the City Council is aware, a Civil Defense line item on the annual property tax levy generates approximately $5,000 annually and is used for the purchase and maintenance of sirens. Recommendation. Staff requests authorization to 1) waive the bid process for the acquisition of two new emergency warning sirens and, 2) purchase two new Federal Warning Systems emergency warning sirens from Braniff Communications Incorporated for an amount not to exceed $34,961.