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HomeMy WebLinkAboutPacket - 11/01/2004 - City Council A G E N D A REGULAR CITY COUNCIL MEETING Monday, November 1, 2004, 7:30 P.M. 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Presentation: Riverbend Limited Partners Snowmobile Club 5. Public Input Session – 10 Minute Limitation 6. Consent Agenda: A. Resolution establishing 2005 City Council meeting schedule; B. Police Department Resolution: Adoption of National Incident Management System; C. Request to Advertise for Bids for construction of water/sanitary sewer system in Hunterville Subdivision; D. Award of Bid to RADICOM, Inc. for purchase of Police Dept. Video Dispatch Consoles not to exceed $155,543; E. Award of Bid to XYBIX Systems, Inc. for purchase of Police Dept. Communication Center Workstation Furniture not to exceed $46,901; F. Request to Advertise for Bids for Municipal Center CCTV Security System; G. Request for Temporary Signage for “Christmas In Johnsburg” Craft Bazaar; and H. Final Payment - Herlihy Mid-Continent Co. for Construction of Seawall and Sidewalk - $15,855. 7. Request for Fence Variance at 3018 Arbor Drive 8. Request for transfer of Class G2 Liquor License – Windhill Pancake Parlor, Inc. 9. Request for Sign Variance at Aldi, 1742 N. Richmond Road 10. Request to renew permit for off-site advertising signs for Boone Creek Subdivision 11. Request for Zoning Map Amendment for the McHenry City Centre Business Park 12. Engineering Service Agreement with Smith Engineering Consultants, Inc. for services relating to the North Route 31/Route 120 Intersection Improvements Project not to exceed $25,810.65 13. Mayor – Statement and Reports 14. Committee Reports 15. Staff Reports 16. Future Agenda Items 17. Executive Session: Litigation 18. Adjournment Posted and Mailed: October 27, 2004 C O N S E N T A G E N D A The Consent Agenda for the November 1, 2004 City Council meeting consists of the following items: A. Resolution establishing 2005 City Council meeting schedule; B. Police Department Resolution: Adoption of National Incident Management System; C. Request to Advertise for Bids for construction of water/sanitary sewer system in Hunterville Subdivision; D. Award of Bid to RADICOM, Inc. for purchase of Police Dept. Video Dispatch Consoles not to exceed $155,543; E. Award of Bid to XYBIX Systems, Inc. for purchase of Police Dept. Communication Center Workstation Furniture not to exceed $46,901; F. Request to Advertise for Bids for Municipal Center CCTV Security System; G. Request for Temporary Signage for “Christmas In Johnsburg” Craft Bazaar; and H. Final Payment - Herlihy Mid-Continent Co. for Construction of Seawall and Sidewalk - $15,855. Attachments CONSENT AGENDA TO: Mayor and City Council FROM: Thomas J. O’Meara, Chief of Police FOR: November 1, 2004 Regular City Council Meeting RE: Purchase of Video Dispatch Consoles Recommendation: Approve purchase of Video Dispatch Consoles at a cost not to exceed $155,543.00. In August 1991, the Police Department moved into its headquarters at the Municipal Center. At that time, RADICOM, Inc. of McHenry, Illinois installed radio equipment manufactured by CML in the Communication Center. The radio equipment has served the City well for almost 15 years; however, its useful life has passed. CML no longer manufactures the equipment model and parts are only available by salvaging them from similar used equipment. th At the August 16 Council meeting the Department was authorized to advertise for th bid responses. On August 17, the City posted an RFP containing workstation furniture specifications and seeking vendor bid proposals. The return date was set for October 12, 2004 at 10:30 AM. The City sent the RFP documents to six vendors and received responses from all six. RADICOM, Inc. of McHenry, Illinois proposed the lowest cost while satisfying all the requirements specified in the RFP. The Police Department requests that the proposed purchase of three (3) Video Dispatch Consoles be made from RADICOM, Inc. in the amount of $155,543.00. In the FY2004/2005 Capital Improvement Fund the Council approved funding for this project. The quoted price includes three (3) Video Dispatch Consoles land related electronic equipment. Recommendation: Approve purchase of three (3) Video Dispatch Consoles from RADICOM, Inc. at a cost not to exceed $155,543.00 CONSENT AGENDA To: Mayor and City Council From: Chief of Police Thomas J. O’Meara For: November 1, 2004 Regular City Council meeting Re: NIMS Resolution Adoption - Homeland Security Requirements On September 8, 2004, the Secretary of Homeland Security sent a letter to the nation’s governors outlining the minimum requirements for states and territories to comply with the new National Incident Management System (NIMS). NIMS is a standardized approach to incident management and response. Developed by the Department of Homeland Security and released March 4, 2004, it establishes a uniform set of processes and procedures that emergency responders at all levels of government will use to manage domestic incidents no matter what the cause, size, or complexity, including catastrophic acts of terrorism and disasters. To qualify for Federal Assistance for preparedness, the city must formally adopt the basic tenants of the Incident Command System as outlined in the NIMS documents. The policies and procedures adopted by the City of McHenry Police Department for incident command follow the recommendations of ILEAS and NIMS. Recommendation: It is recommended that the City of McHenry adopted the attached Resolution to comply with the NIMS Homeland Security Requirements. CONSENT AGENDA TO: Mayor and City Council FROM: Daniel J. Marcinko, Director of Public Works FOR: November 1, 2004 Regular City Council Meeting RE: Hunterville Subdivision Water and Sewer Main Construction ATTACHMENTS: Location Map RECOMMENDATION: Authorization to advertise for bids for the construction of the water distribution and sanitary sewer collection system in the Hunterville Park Subdivision. Background. At the December 15, 2003 Regular City Council Meeting an Engineering Services Agreement with Baxter and Woodman was approved for the design of water and sewer main improvements in the Hunterville Subdivision for an amount not to exceed $73,000. Analysis. Baxter and Woodman is finalizing the plans, specifications and bid documents for the water and sewer main. Consequently, staff is now requesting approval to advertise for bids for the extension of the water and sewer main system including a duplex submersible pumping station located on the vacant riverfront lot that is centrally located. Baxter and Woodman’s opinion of probable cost for the improvements is $1,188,536. This item was brought before the City Council on July 7, 2003 for discussion to determine what portion of the project, if any, should be attributable to the public benefit. The direction from the City Council was to pursue the improvements with a public benefit of 10% for project costs. In addition, the property owners are in agreement that a special service area is the best way to pay for the proposed improvements. Recommendation. Staff seeks Council’s authorization to advertise for bids for construction of the water distribution and sanitary sewer collection system in the Hunterville Park Subdivision. AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: November 15, 2004 Regular City Council Meeting RE: Request for Transfer of Class G-2 Liquor License, Windhill Pancake Parlor, Inc., 3307 West Elm Street. The Windhill Pancake Parlor located at 3307 West Elm Street is being sold to Thomas Guasta, President of Windhill Pancake Parlor, Inc. Mr. Guasta and the current owners have submitted a request to transfer the G-2 liquor license. The restaurant space will be leased from the current owners. Mr. Guasta met with the Mayor and has been fingerprinted by the McHenry Police Department. All city requirements for the transfer have been met. It is the Mayor’s recommendation to approve the transfer of Class G-2 liquor license to Windhill Pancake Parlor, Inc. d/b/a Windhill Pancake Parlor subject to satisfactory fingerprint results and upon the condition that all employees involved in the serving of alcohol attend BASSETT training. mmg CONSENT AGENDA TO: Mayor and City Council FROM: Thomas J. O’Meara, Chief of Police FOR: November 1, 2004 Regular City Council Meeting RE: Purchase of Communication Center Furniture Recommendation: Approve purchase of Communication Center Workstation Furniture at a cost not toe exceed $46,901.00. In August 1991, the Police Department moved into its headquarters at the Municipal Center. At that time, RADICOM, Inc. of McHenry, Illinois custom built communication consoles as part of the installation of equipment in the Communication Center. These consoles have been reworked and modified three times since installation and can no longer be modified t meet current technological needs. th At the August 16 Council meeting the Department was authorized to advertise for th bid responses. On August 17, the City posted an RFP containing workstation furniture specifications and seeking vendor bid proposals. The return date was set for October 12, 2004 at 10:00 AM. The City sent the RFP documents to six vendors and received responses from all six. XYBIX Systems, Inc. of Littleton, Colorado proposed the lowest cost while satisfying all the requirements specified in the RFP. The Police Department requests that the proposed purchase of three Communication Workstations and related furniture be made from XYBIX Systems, Inc. in the amount of $46,901.00. In the FY2004/2005 Capital Improvement Fund the Council approved funding for this project. The quoted price includes three workstations units, a revolving resource center, file cabinets and our new countertops. Recommendation: Approve purchase of three (3) Communication workstations and related furniture from XYBIX Systems, Inc. at a cost not to exceed $46,901.00. CONSENT AGENDA TO: Mayor and City Council FROM: Thomas J. O’Meara, Chief of Police FOR: November 1, 2004 Regular City Council Meeting Recommendation: Request to advertise for bids for Closed Circuit Television Security Systems for Municipal Center. In August 1991, the City installed a Closed Circuit Television Security System (CCTV) in the newly constructed Municipal Center. The components of this system have started to fail and are in need of replacement. The proposed system is also necessitated by the remodeling project in the Communication Center due to the upgrades in technology. The current system simply acts as a monitoring system in which no recording of images takes place. In addition several components have failed and have never been replaced, which leaves previously covered areas uncovered. The proposed system will restore coverage as originally designed and add cameras to other areas of the building’s interior and exterior. The proposed system will also add the ability to record images that can be viewed, if necessary, in the future. The fiscal year 2004/2005 Capital Improvement Fund includes $300,000 for Communication Center and Radio Infrastructure Upgrades. This item will be funded from this appropriation. Recommendation: Staff requests authorization to seek bids for a Closed Circuit Television System (CCTV). CONSENT AGENDA TO: Mayor and City Council FROM: Bill Hobson, Community Projects Coordinator FOR: November 1, 2004 Regular City Council Meeting RE: Herlihy Mid-Continent Co. Final Pay Request Recommendation: To authorize final payment of $15,855 to Herlihy Mid-Continent Co. relating to the McHenry Riverwalk Phase 1 Construction of the Seawall and Sidewalk adjacent to the Riverwalk Place Townhomes. Background. On May 17, 204 the City Council awarded the bid for construction of the seawall and sidewalk adjacent to the Riverwalk Place Townhomes to Herlihy Mid- Continent Co. for a unit bid price of $275,948. Analysis. Herlihy Mid-Continent Co. has submitted an invoice for final payment in the amount of $15,855. City staff and VOA & Associates inspected the project to assure compliance with the approved plans and specifications. If approved, the final contract price will total $275,948. Recommendation. It is the recommendation of city staff and VOA & Associates to authorize final payment to Herlihy Mid-Continent Co. for McHenry Riverwalk Phase 1 Construction of the Seawall and Sidewalk adjacent to the Riverwalk Place Townhomes in the amount of $15,855.