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HomeMy WebLinkAboutPacket - 05/17/2004 - City Council R E V I S E D AGENDA REGULAR CITY COUNCIL MEETING Monday, May 17, 2004, 7:30 P.M. 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Presentation: Odyssey of the Mind 5. Public Input Session – 10 Minute Limitation 6. Consent Agenda: A. Request for Picnic/Special Use Permits; B. Request for Special Event Liquor License from the McHenry Area Chamber of Commerce and waiver of all associated fees for Year 2004 Fiesta Days Event; C. Request for Payment from DeMarais K-9 Training for $6,500; D. 2004/2005 Annual Dues to Northern Illinois Police Crime Lab for $25,000; E. Payment to Peter Snelton & Sons, Inc. for repair of Well No. 7 Well Pump -$12,407; F. Award contract to Thelen Sand and Gravel for construction of Lakewood Road Low Pressure Sewer for estimated amount of $179,502; G. Payment to Incode-CMS for 2004/2005 Annual Financial Software Maintenance Fee - $6,686.40; H. As Needed Checks; and I. List of Bills. 7. Request for Fence Variance at 917 Amberwood Place 8. Request for Fence Variance at 2007 Kennedy Drive 9. Discussion: Adams Farm Annexation 10. Freund Field Phase III Renovations - Change Order No. 1 for $39,822.32 11. Award of Bid for Olde Mill Ponds Overflow Storm Sewer Project to Gluth Bros. construction for estimated amount of $98,405 12. Award of Bid to Herlihy Mid-Continent Company construction of Seawall and Sidewalk adjacent to the Riverwalk Place Townhomes for a unit bid price of $275,948 13. State of Illinois mandate for the approval of a Code of Ethics Ordinance 14. Mayor – Statement and Reports 15. Committee Reports 16. Staff Reports 17. New Business 18. Executive Session: Pending Litigation Property Acquisition 19. Adjournment Posted and Mailed: May 12, 2004 C O N S E N T A G E N D A The Consent Agenda for the May 17, 2004 City Council meeting consists of the following items: A. Request for Picnic/Special Use Permits; B. Request for Special Event Liquor License from the McHenry Area Chamber of Commerce and waiver of all associated fees for Year 2004 Fiesta Days Event; C. Request for Payment from DeMarais K-9 Training for $6,500; D. 2004/2005 Annual Dues to Northern Illinois Police Crime Lab for $25,000; E. Payment to Peter Snelton & Sons, Inc. for repair of Well No. 7 Well Pump -$12,407; F. Award contract to Thelen Sand and Gravel for construction of Lakewood Road Low Pressure Sewer for estimated amount of $179,502; G. Payment to Incode-CMS for 2004/2005 Annual Financial Software Maintenance Fee - $6,686.40; H. As Needed Checks; and I. List of Bills. Attachments PROCLAMATION TO: City Council FROM: Mayor Susan E. Low, FOR: May 17, 2004 Regular City Council Meeting RE: Odyssey of the Mind Week, May 29, 2004 Students and parents from Valley View Elementary and Parkland Middle School participating in the 2004 Odyssey of the Mind World Finals in Maryland will be in attendance at the meeting to receive the attached Proclamation declaring the week of May 29, 2004 as Odyssey of the Mind week. CONSENT AGENDA TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: May 17, 2004 Regular City Council Meeting RE: Request for Special Event Liquor License from the McHenry Area th Chamber of Commerce for the 56 Annual Fiesta Days Event. The McHenry Area Chamber of Commerce is requesting a Special Event Liquor th License and waiver of all associated fees to serve beer and wine at the 56 Annual Fiesta Days Event at Petersen Park and Veterans Memorial Park. This event is scheduled from Friday, July 16,2004 through Sunday, July 22, 2004. Pursuant to the schedule approved by the City Council on February 2, 2004, following are dates and locations when beer and wine will be offered: Friday, July 16 Petersen Park 6:00 PM – 11:00 PM Saturday, July 17 Petersen Park 2:00 PM – 11:00 PM Sunday, July 18 Petersen Park 12:00 PM – 8:00 PM Thursday, July 22 Veterans Memorial Park 6:00PM – 9:30 PM The McHenry Area Chamber of Commerce has completed and submitted the required information and obtained liquor liability insurance. As always, every effort will be made by the Chamber to assure that underage visitors cannot receive alcoholic beverages and will again implement I.D. Wrist-banding. Recommendation: To grant a Special Event Liquor License to the McHenry Area th Chamber of Commerce for its 56 Annual Fiesta Days Events on the above dates and to waive all associated fees. mmg AGENDA SUPPLEMENT To: Mayor and City Council From: Pete Merkel, Director of Parks & Recreation For: May 17, 2004 Regular City Council Meeting RECOMMENDATION: To approve change order #1 for the Addition of a south Parking Lot Facility for the Freund Field Phase III Renovation in the amount of $39,822.32 BACKGROUND. The City Council approved a bid for the Phase III construction of Freund Field on October 6, 2003. The bid was awarded to D.K. Contractors, Inc. in the amount of $105,802.49. At the same meeting, a West Avenue resident spoke to the City Council during the public input session to express his concerns on traffic and noise issues at the Althoff Basketball Complex. Staff was directed to look into the concerns of the area residents and review the operation of this facility. At the January 8, 2004 Parks & Recreation Committee meeting, staff suggested a new south parking lot adjacent to the ball field area and a new south entrance to the basketball complex to reduce noise and traffic on West Ave. The committee was receptive to the idea and requested a cost estimate from Smith Engineering. The revised plan and cost estimate were presented at the March 11, 2004 meeting. The engineer’s cost estimate was $36,804.90. Staff was directed to submit the revised plan to the contractor and request a price quotation for the additional work based on the unit prices of the original contract. ANALYSIS. The additional cost for the altered plans was quoted by D.K. Contractors in the amount of $39,822.32. Smith Engineering has reviewed the quote and finds it acceptable. Consequently, if the City Council is prepared to move forward on this altered plan, a change order to the D.K. Contractors, Inc. is required in the amount of $39,822.32. RECOMMENDATION. Staff recommends approval of a change order to D.K. Contractors, Inc. in the amount of $39,822.32 to incorporate a revised parking area south of the basketball courts as well as a south entrance to the courts. In total, the contract will amount to $145,624.81. $150,000 is included in the 2004/05 budget for the project.