HomeMy WebLinkAboutPacket - 05/17/2004 - City Council
R E V I S E D AGENDA
REGULAR CITY COUNCIL MEETING
Monday, May 17, 2004, 7:30 P.M.
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Presentation: Odyssey of the Mind
5. Public Input Session – 10 Minute Limitation
6. Consent Agenda:
A. Request for Picnic/Special Use Permits;
B. Request for Special Event Liquor License from the McHenry Area Chamber of Commerce
and waiver of all associated fees for Year 2004 Fiesta Days Event;
C. Request for Payment from DeMarais K-9 Training for $6,500;
D. 2004/2005 Annual Dues to Northern Illinois Police Crime Lab for $25,000;
E. Payment to Peter Snelton & Sons, Inc. for repair of Well No. 7 Well Pump -$12,407;
F. Award contract to Thelen Sand and Gravel for construction of Lakewood Road Low
Pressure Sewer for estimated amount of $179,502;
G. Payment to Incode-CMS for 2004/2005 Annual Financial Software Maintenance Fee -
$6,686.40;
H. As Needed Checks; and
I. List of Bills.
7. Request for Fence Variance at 917 Amberwood Place
8. Request for Fence Variance at 2007 Kennedy Drive
9. Discussion: Adams Farm Annexation
10. Freund Field Phase III Renovations - Change Order No. 1 for $39,822.32
11. Award of Bid for Olde Mill Ponds Overflow Storm Sewer Project to Gluth Bros. construction for
estimated amount of $98,405
12. Award of Bid to Herlihy Mid-Continent Company construction of Seawall and Sidewalk adjacent to
the Riverwalk Place Townhomes for a unit bid price of $275,948
13. State of Illinois mandate for the approval of a Code of Ethics Ordinance
14. Mayor – Statement and Reports
15. Committee Reports
16. Staff Reports
17. New Business
18. Executive Session: Pending Litigation
Property Acquisition
19. Adjournment
Posted and Mailed: May 12, 2004
C O N S E N T A G E N D A
The Consent Agenda for the May 17, 2004 City Council meeting consists of the
following items:
A. Request for Picnic/Special Use Permits;
B. Request for Special Event Liquor License from the McHenry Area Chamber of Commerce and waiver of
all associated fees for Year 2004 Fiesta Days Event;
C. Request for Payment from DeMarais K-9 Training for $6,500;
D. 2004/2005 Annual Dues to Northern Illinois Police Crime Lab for $25,000;
E. Payment to Peter Snelton & Sons, Inc. for repair of Well No. 7 Well Pump -$12,407;
F. Award contract to Thelen Sand and Gravel for construction of Lakewood Road Low Pressure Sewer for
estimated amount of $179,502;
G. Payment to Incode-CMS for 2004/2005 Annual Financial Software Maintenance Fee - $6,686.40;
H. As Needed Checks; and
I. List of Bills.
Attachments
PROCLAMATION
TO: City Council
FROM: Mayor Susan E. Low,
FOR: May 17, 2004 Regular City Council Meeting
RE: Odyssey of the Mind Week, May 29, 2004
Students and parents from Valley View Elementary and Parkland Middle School
participating in the 2004 Odyssey of the Mind World Finals in Maryland will be in
attendance at the meeting to receive the attached Proclamation declaring the week of
May 29, 2004 as Odyssey of the Mind week.
CONSENT AGENDA
TO: Mayor and City Council
FROM: Douglas K. Maxeiner, City Administrator
FOR: May 17, 2004 Regular City Council Meeting
RE: Request for Special Event Liquor License from the McHenry Area
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Chamber of Commerce for the 56 Annual Fiesta Days Event.
The McHenry Area Chamber of Commerce is requesting a Special Event Liquor
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License and waiver of all associated fees to serve beer and wine at the 56 Annual
Fiesta Days Event at Petersen Park and Veterans Memorial Park. This event is
scheduled from Friday, July 16,2004 through Sunday, July 22, 2004.
Pursuant to the schedule approved by the City Council on February 2, 2004, following
are dates and locations when beer and wine will be offered:
Friday, July 16 Petersen Park 6:00 PM – 11:00 PM
Saturday, July 17 Petersen Park 2:00 PM – 11:00 PM
Sunday, July 18 Petersen Park 12:00 PM – 8:00 PM
Thursday, July 22 Veterans Memorial Park 6:00PM – 9:30 PM
The McHenry Area Chamber of Commerce has completed and submitted the required
information and obtained liquor liability insurance. As always, every effort will be
made by the Chamber to assure that underage visitors cannot receive alcoholic
beverages and will again implement I.D. Wrist-banding.
Recommendation: To grant a Special Event Liquor License to the McHenry Area
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Chamber of Commerce for its 56 Annual Fiesta Days Events on the above dates and
to waive all associated fees.
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AGENDA SUPPLEMENT
To: Mayor and City Council
From: Pete Merkel, Director of Parks & Recreation
For: May 17, 2004 Regular City Council Meeting
RECOMMENDATION: To approve change order #1 for the Addition of a
south Parking Lot Facility for the Freund Field Phase
III Renovation in the amount of $39,822.32
BACKGROUND. The City Council approved a bid for the Phase III construction of
Freund Field on October 6, 2003. The bid was awarded to D.K.
Contractors, Inc. in the amount of $105,802.49. At the same meeting, a
West Avenue resident spoke to the City Council during the public input
session to express his concerns on traffic and noise issues at the Althoff
Basketball Complex. Staff was directed to look into the concerns of the
area residents and review the operation of this facility.
At the January 8, 2004 Parks & Recreation Committee meeting, staff suggested a new
south parking lot adjacent to the ball field area and a new south entrance to the
basketball complex to reduce noise and traffic on West Ave. The committee was
receptive to the idea and requested a cost estimate from Smith Engineering.
The revised plan and cost estimate were presented at the March 11, 2004 meeting.
The engineer’s cost estimate was $36,804.90. Staff was directed to submit the
revised plan to the contractor and request a price quotation for the additional work
based on the unit prices of the original contract.
ANALYSIS. The additional cost for the altered plans was quoted by D.K. Contractors
in the amount of $39,822.32. Smith Engineering has reviewed the quote and finds it
acceptable. Consequently, if the City Council is prepared to move forward on this
altered plan, a change order to the D.K. Contractors, Inc. is required in the amount of
$39,822.32.
RECOMMENDATION. Staff recommends approval of a change order to D.K.
Contractors, Inc. in the amount of $39,822.32 to incorporate a revised parking area
south of the basketball courts as well as a south entrance to the courts. In total, the
contract will amount to $145,624.81. $150,000 is included in the 2004/05 budget for
the project.