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Home My WebLink AboutPacket - 12/06/2004 - City Council A G E N D A REGULAR CITY COUNCIL MEETING Monday, December 6, 2004, 7:30 P.M. 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Public Hearing: Year 2004 Tax Levy Ordinance 5. Public Input Session – 10 Minute Limitation 6. Consent Agenda: A. June 21, 2004 and November 29, 2004 City Council Minutes 7. Ordinances for the Abatements of Various Bond Issues 8. Year 2005 Local Share Agreement for PACE Dial-a-Ride Service 9. Recommendation to Release Conditional Capital Expenditures for Fiscal Year 2004/2005 10. Purchase of Konica 7085 Copier from Imagetec LP for the amount of $22,995 11. Mayor – Statement and Reports 12. Committee Reports 13. Staff Reports 14. Future Agenda Items 15. Executive Session: Personnel 16. Adjournment Posted and Mailed: December 1, 2004 CONSENT AGENDA The Consent Agenda for the December 6, 2004 City Council meeting consists of the following items: A. June 21, 2004 and November 29, 2004 City Council Minutes Attachment C O N S E N T A G E N D A TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: Regular City Council Meeting RE: AGENDA SUPPLEMENT TO: Mayor and City Council FROM Douglas K. Maxeiner, City Administrator FOR: December 6, 2004 Regular City Council Meeting RE: Renewal of PACE/Dial-A-Ride Local Share Agreement Since 1987, the City of McHenry has entered into an annual Local Share Agreement with PACE offering a curb-to-curb, Dial-A-Ride program. The program is funded through a mixture of user fees, PACE subsidies, and a local share portion. For the 2005 contract year, PACE proposes the following funding mix for the estimated $221,066 program. The proposed estimate reflects a Local Share increase of $4,077, which PACE contributes to its rising deficit, rising fuel costs, and ability to provide only a modest increase in funding. Year 2005 Year-2004  Rider Fares $ 11,266 $ 11,266  PACE Subsidy 139,969 137,090  Local Share 69,831 65,754  $221,066 $214,110 The cost of the city’s portion of the service, service hours, and a listing of holidays on which service is not provided are detailed in Exhibit A of the attached agreement along with ridership statistics from January through August 2004. The total number of trips originating and ending within the city has increased by 4,390 from the same period last year. Rides are arranged through a service provider under contract with PACE. The fare charged to riders is listed below; fares have remained the same since Year 2000. Reduced fare rates are provided to senior citizens, persons with disabilities, students and children age seven through 11 years. Full Fare $1.75 Reduced Fare .75 Transfer .10 Reduced Transfer .05 Recommendation: To authorize the Mayor’s execution of the attached Local Share Agreement with PACE for the term of January 1, 2005 through December 31, 2005 for the local share amount of $69,831. AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: December 6, 2004 Regular City Council Meeting RE: Purchase of Copier for General Administration Department In 1997, the City of McHenry purchased a Minolta 8010 copier from Stan’s Office Technologies in Woodstock for the General Administration Department. The copier is now over seven years old, has produced approximately 1.9 millions copies, and needs to be replaced. Quotes were obtained from Stan’s Office Technologies in Woodstock and Imagetec LP located in McHenry. The City of McHenry currently owns and/or leases copiers from both of these companies. Attached is a comparison of each machine. Although the purchase price for the copier from Stan’s is less, when monthly maintenance fees, overall construction of the machines, and heavy copy volume in the Administration Department are taken into consideration, the Konica 7085 from Imagetec is determined by staff to be more suitable for the department’s copy needs. Recommendation: Based on the heavy copy volume, onsite visits, the availability of onsite visits, and the quality of service experienced from Imagetec, it is staff’s recommendation to purchase the Konica 7085 from Imagetec LP, McHenry, Illinois for a total price of $22,995. A new copier was included in the fiscal year 2004/2005 budget under conditional capital for the amount of $23,000. mmg PUBLIC HEARING TO: Mayor and City Council FROM: Kelly Kline, Finance Director FOR: December 6, 2004 Regular City Council Meeting RE: 2004 Tax Levy Ordinance and Public Hearing The attached information regarding the 2004 Property Tax Levy was presented to the Council at the October 11, 2004 Regular City Council meeting. As required by law, the City Council discussed at that meeting, the estimated tax levy and set a date of December 6, 2004 for the required Public Hearing. Notice for the public hearing was published in the Northwest Herald on November 24, 2004 The City Council man consider the Tax Levy Ordinance at any time after the closure of the public hearing. However, the Tax Levy Ordinance must be filed by the last Tuesday of December. Considering the altered schedules and office hours with the holidays, it would be best if the City Council considered the Tax Levy Ordinance early to allow time for administrative processing. However, should the Council have any issues or concerns with the levy ordinance, the ordinance th can be held over until the City Council meeting on December 13. Recommendation: Staff recommends conducting the required public hearing followed by consideration of the 2004 Tax Levy Ordinance. AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Kelly Kline, Finance Director FOR: December 6, 2004 Regular City Council Meeting RE: Abatement of Real Estate Taxes for Various Bond Issues Over the years, the City of McHenry has issued a variety of bonds that pledge various funding sources for repayment backed by the full faith and credit of the municipality. In pledging the full faith and credit of the municipality, the bond ordinances require the County Clerk to levy property taxes for the debt service required on the bonds unless an abatement of the property tax by the local municipality is approved and filed with the County Clerk. In structuring the bonds in this manner, it was the intent of the City to annually abate the taxes provided the primary source of repayment is sufficient to cover the debt service requirement. Historically, the primary source of repayment has been sufficient to cover the debt service and the property tax has been abated. Projections show that revenue sources in the coming year will continue to provide adequate coverage for debt service requirements allowing the abatement of the property tax. Consequently, in order for the County Clerk to abate or reduce the property taxes levied, the City Council will need to approve the attached ordinances authorizing the abatements as follows: 1. GO Bonds (Alternate) Series 1997A $356,250.00 2. GO Bonds (Alternate) Series 1997B $300,750.00 3. GO Bonds (Alternate) Series 2000A $457,912.50 4. GO Bonds (Alternate) Series 2000B $306,900.00 5. GO Bonds (Alternate) Series 2002 $361,593.75 An additional abatement is required on the Special Service Area #1A. As the Council is aware, financing for the signal and intersection improvements at Rt. 31 and Shamrock Lane was structured so that the City would contribute $25,000 toward the debt on an annual basis. The remainder of the debt service is to be provided by property taxes levied on the property owners in the defined special service area. In order to abide by this financing plan, the City Council will want to abate property taxes for the Special Service Area #1A in the amount of $25,000. It is the recommendation of staff to approve the attached ordinances for the abatements as listed.