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HomeMy WebLinkAboutPacket - 08/16/2004 - City Council A G E N D A REGULAR CITY COUNCIL MEETING Monday, August 16, 2004, 7:30 P.M. 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Public Input Session – 10 Minute Limitation 5. Consent Agenda: A. Special Event/Picnic Permit Requests; B. Block Party Requests; C. Request for Special Event Liquor License, Riverbend Limited Partners, LLC for Snowmobile Watercross Event, October 2 -3, 2004. D. Committee Recommendation: Ordinance amending various sections of the Municipal Code; E. Ordinance granting Conditional Use Permit for Motor Vehicle Repair Shop at 913 N Front Street; F. Request to Advertise for Bids for Police Department Communication Center Workstations and Accessories; G. May 3, 2004 City Council Minutes; H. As Needed Checks; and I.List of Bills. 6. Use Variance to allow certain additional uses in conjunction with a medical office/professional building at the northwest corner of Green Street and Charles Miller Road 7. Final Plat and variances from Subdivision Control and Development Ordinances for Evergreen Park Subdivision 8. Ordinance vacating a portion of Draper Road and renaming a portion of Draper Road 9. Engineering Services Agreement with Smith Engineering Consultants, Inc for the design of traffic signals and roadway lighting at Ridgeview Drive and Bull Valley Road not to exceed $31,340.40 10. Request for Change Order No. 1 and final payment to Landscape Resource, Inc. for the construction of Edgebrook Drainage Improvements Phase II for the amount of $26,826.04 11. Special Census Temporary Sign Request 12. Mayor – Statement and Reports 13. Committee Reports 14. Staff Reports 15. Future Agenda Items 16. Executive Session: Property Acquisition 17. Adjournment Posted and Mailed: August 10, 2004 CONSENT AGENDA The Consent Agenda for the August 16, 2004 City Council meeting consists of the following items: A. Special Event/Picnic Permit Requests; B. Block Party Requests; C. Request for Special Event Liquor License, Riverbend Limited Partners, LLC for Snowmobile Watercross Event, October 2 -3, 2004. D. Committee Recommendation: Ordinance amending various sections of the Municipal Code; E. Ordinance granting Conditional Use Permit for Motor Vehicle Repair Shop at 913 N Front Street; F. Request to Advertise for Bids for Police Department Communication Center Workstations and Accessories; G. May 3, 2004 City Council Minutes; H. As Needed Checks; and I. List of Bills. Attachments CONSENT AGENDA TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: August 16, 2004 Regular City Council Meeting RE: Request for a Special Event Liquor License from Riverbend Limited Partners, LLC for the Snowmobile Watercross Event on October 2 -3, 2004 at Petersen Park. As its June 7, 2004 meeting, the City Council approved a request from the Riverbend Limited Partners, LLC for the use of Petersen Park to host a Snowmobile Watercross on October 2-3, 2004 with the understanding that the Special Event Liquor License request would be brought to the Ctiy Council at a future date. Attached is a letter and Special Event Liquor License application from Riverbend Limited Partners, LLC to sell beer during the Watercross Event on October 2-3, 2004. Event hours are Saturday October 2 from 10:00 AM to 5:00 PM and Sunday, October 3 from 11:00 AM to 6:00 PM. However, beer sales will not commence until 12:00 PM each day of the event. Recommendation: It is the Mayor’s recommendation to approve the request for a Special Event Liquor License from Riverbend Partners, LLC for the Snowmobile Watercross Event on October 2, 2004 from Noon to 5:00 PM and Sunday, October 3, 2004 from Noon to 6:00 PM with the following conditions: 1. Alcohol will not be allowed in the restricted race pit area 2. Alcohol sales will commence at Noon each day of the event 3. Alcohol will not be allowed outside the confined festival area 4. Event security will be arranged each day of the event 5. Wrist-banding and identification checks will occur each day of the event CONSENT AGENDA TO: Mayor and City Council FROM: Kelly Kline, Finance Director FOR: August 16th, 2004 Regular Meeting RE: Ordinance amending various sections of the Municipal Code ATTACHMENT: July 19, 2004 Finance/Personnel Committee meeting minutes COMMITTEE RECOMMENDATION: To approve the attached Ordinance amending various sections of the Municipal Code relating to NSF Charges, Water Service Turn-On Fees, Retained Personnel Deposit and updated language to accurately reflect water billing procedures. BACKGROUND: July 19, 2004, the following items were presented for review at the Finance/Personnel Committee meeting: 1.) Non-Sufficient Fund Charges (NSF) – recommendation to increase the fee from $15 to $25. 2.) Water Service Turn-On Fees – recommendation to increase the fees from $20/$70 to $50/$100. 3.) Retained Personnel Deposit – recommendation to increase the initial Deposit from $250 to $500. 4.) Update language in the Municipal Code relating to utility billing to accurately reflect billing practices. NSF Charges. Historically the number of checks returned to the city for non-sufficient funds is relatively low. However, the city is experiencing a slight increase, which is most likely a direct reflection of the overall economy. Water Service Turn-On Fees - The water supply may be shutoff for non-payment after 30 days notice. The turn-on fee seeks to recoup some of the expenses for labor and materials attributable to the turn-on/turn-off process. This fee is not assessed unless the water is physically turned on. The procedures within utility billing are consistent and water is only shutoff after four notices are given to the customer. Retained Personnel Deposit - The retained personnel deposit covers the need for professional services for the zoning requests. While the cost of services has increased, this initial deposit has not increased in many years. The current deposit amount of $250 is well below the estimated cost of services, which averages at $500. Updated Language – Two changes are recommended to accurately detail the city operations: 1.) billing cycle and 2.) minimum billing. At the Finance/Personnel Committee meeting, it was noted that an additional section of the Municipal Code concerning the minimum usage rates needed to be updated. Accordingly, the dollar amount reference has been removed and the calculation more clearly detailed. AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Joseph P. Napolitano, Director, Community Development FOR: August 9, 2004 Regular City Council Meeting RE: Temporary Sign Request for the Special Census Attachment: Picture of Proposed Sign RECOMMENDATION: To Authorize a Temporary Signs Permit for the Partial Special Census From 8/10/2004 through 9/25/2004 In working with the Project Manager from the US Bureau of Census, it was recommended that signs be made available to notify residents that the census enumerators are out in the community. The intent of the signs is to provide another, more immediate method of notification to the citizens of McHenry. The signs will contain a phone number that residents can call if they have any questions. Five signs will be posted and the locations will vary as the special census progresses throughout the City. The Project Manager will set up the signs daily. Direction will be given to the Project Manager to be cognizant of safety and traffic sight lines. RECOMMENDATION: To authorize a permit for temporary signs to be placed throughout the city from August 16 through September 25, 2004 for the Special Census.