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HomeMy WebLinkAboutPacket - 11/17/2003 - City Council A G E N D A REGULAR CITY COUNCIL MEETING Monday, November 17, 2003, 7:30 P.M. 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Public Hearing: Lincoln Hills Subdivision 5. Public Input Session – 10 Minute Limitation 6. Consent Agenda: A. Request for reduction in Subdivision Bonds from Shamrock Farms for Neighborhood No. 3; B. City Council Minutes: May 12, 2003 October 6, 2003, November 3, 2003; C. List of Bills. 7. Presentation of Fiscal Year 2002/2003 Treasurer Report 8. Request for sign variance from Illinois State Bank, 1689 Draper Road 9. Request for Use Variance from Bjorkman’s Ace Hardware, 4520 West Crystal Lake Road 10. Request for Temporary Use from Mercy Health System Corporation, Lot 1 Professional Plaza 11. Request for Reimbursement of Construction Costs for Roadway Improvements from developer Jack Pease 12. Resolution adopting the Vantagecare Retirement Health Savings Program 13. Mayor – Statement and Reports 14. Committee Reports 15. Staff Reports 16. New Business 17. Executive Session: Property Acquisition 18. Adjournment Posted and Mailed: November 12, 2003 CONSENT AGENDA The Consent Agenda for the November 17, 2003 City Council meeting consists of the following items: A. Request for reduction in Subdivision Bonds from Shamrock Farms for Neighborhood No. 3; B. City Council Minutes: May 12, 2003, October 6, 2003, November 3, 2003; C. List of Bills. Attachments C O N S E N T A G E N D A TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: Regular City Council Meeting RE: CONSENT AGENDA TO: Mayor and City Council FROM: Daniel J. Marcinko, Director of Public Works FOR: November 17, 2003 Regular City Council Meeting RE: Shamrock Farms Neighborhood No. 3 ATTACHMENTS: Baxter and Woodman Recommendation RECOMMENDATION: Approve the reduction of the Irrevocable Subdivision Bonds for infrastructure improvements totaling $1,414,587.50 for Shamrock Farms Neighborhoods No. 3 contingent upon receipt of a Warranty Bond totaling $226,334.00. Background. A request was received to reduce the Irrevocable Subdivision Bonds for the water, storm and sewer main improvements for Shamrock Farms Neighborhood No. 3. Kimball Hill is requesting the reduction in view of the fact that all of these improvements have been completed. Analysis. Based upon the developer engineer’s Opinion of Probable Cost and inspections by Baxter and Woodman, Inc. a current analysis of the project costs is as follows: Shamrock Farms #3 Current Bond Amount Recommended Retainage Storm Sewer Improvements $554,100.00 $88,656.00 Water Main Improvements 430,243.75 68,839.00 Sanitary Sewer Improvements 430,243.75 68,839.00 Staff concurs with Baxter & Woodman’s analysis and recommendation to reduce each Irrevocable Subdivision Bond for Shamrock Farms Neighborhood No. 3 contingent upon receipt of a Warranty Bond based on the recommended retainage. As a result of the reduction, the city will be in possession of Warranty Bonds totaling $226,334.00. Recommendation. Staff seeks City Council approval for a reduction of the Irrevocable Subdivision Bonds for infrastructure improvements totaling $1,414,587.50 for Shamrock Farms Neighborhood No. 3 contingent upon receipt of a Warranty Bond totaling $226,334.00. CONSENT AGENDA TO: Mayor and City Council FROM: John T. Lockerby, Assistant City Administrator FOR: November 17, 2003 Regular City Council Meeting RECOMMENDATION: Approve the Resolution to Adopt the Vantagecare Retirement Health Savings Program. As previously discussed, through the collective bargaining process with the Fraternal Order of Police Unit I, Fraternal Order of Police Unit II, and the Public Works/Parks Association, the city agreed to provide a Retirement Health Savings Program (RHS) on or before January 1, 2004. The RHS is an additional employee benefit that enables eligible employees to contribute the monetary value of accrued sick leave into a savings program that provides a return on investment and can be used to reimburse eligible out of pocket medical expenses incurred by the employee, spouse, and/or dependent. Qualifying medical expenses are as defined by the Internal Revenue Service. To be eligible for this benefit, an employee must have been employed by the City of McHenry for twelve years or longer, and accumulated forty-one or more days of sick leave. An eligible employee may elect to contribute to the RHS an amount (to be paid by the city) equal to the compensation due for the contributed sick leave days. The amount of contributed sick leave days is not to exceed a total of fifty such days and will leave the employee subsequent to the contribution, with no less than forty days of sick leave. Currently, an employee with at least forty and no more than 100 days of accumulated sick leave on the date of the separation of employment with the city, is eligible to receive a cash compensation for one-half of the accumulated sick leave days up to fifty days. Since the RHS provides an alternative for employees to invest the cash compensation they would have received at the time of separation, the financial impact to the city is minimal. The city shall pay administrative fees and the employees shall pay any annual account fee. Staff Recommendation: Approve the attached Resolution adopting the Vantagecare Retirement Health Savings (RHS) Program. AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: November 17, 2003 Regular City Council Meeting RE: Presentation of the Fiscal Year 2002/2003 Treasurer’s Report City Treasurer David M. Welter will provide the City Council with an overview of the Fiscal year 2002/2003 Treasurer’s Report approved at the October 20, 2003 City Council meeting. mmg MAYOR’S REPORT TO: City Council FROM: Mayor Susan E. Low FOR: November 17, 2003 Regular City Council Meeting RE: Appointment to Landmark Commission City resident Marie Wilt has applied for membership in the Landmark Commission and at its last meeting, the commission unanimously approved the request. If the City Council has no objections, I intend to appoint Ms. Wilt as the newest member of the Landmark Commission. For your review, I have attached a copy of her application. If you have any comments or objections to this appointment, please contact me prior to the meeting, thank you. mmg AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Joseph P. Napolitano, Director, Community Development FOR: November 17, 2003, Regular City Council Meeting RE: Request for Sign Variance, Illinois State Bank, Southwest Corner of IL Route 120 and Draper Road Chester V. Ward, Applicant ATTACHMENTS: 1. Site Map 2. Letter from Chester V. Ward, not dated. 3. East Building Elevation 4. Sign Illustration STAFF RECOMMENDATION: To approve the request for an additional wall sign above the main entrance, as presented. Background A letter was received from Chester V. Ward, President of Illinois State Bank requesting a variance to allow an additional wall sign on the building to be located above the main entrance. The additional sign is being requested to enhance the visibility of the entrance to bank patrons. Illinois State Bank is currently under construction and is located at the southwest corner of IL Route 120 and Draper Road. Allowable Signs Pursuant to McHenry sign regulations, two wall signs having a total square footage of 165 sf. are allowed (1.5 sf. per foot of building frontage). Two wall signs have already been approved for the building, for installation on the clock tower on the north side of the building. The total square footage of the two wall signs is approximately 22 sf. A third wall sign is proposed above the main entrance to the building, and is nearly identical to the signs above the clock (approximately 11 sf. in size). Analysis Staff has no concerns with this request. The proposed sign is in scale with the building and will provide useful identification at the entrance to the building. In addition, the total square footage of wall signs proposed (approx. 33 sf.) is considerably less than the total square footage allowed for wall signs (165 sf.).