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HomeMy WebLinkAboutPacket - 05/05/2003 - City Council R E V I S I O N A G E N D A REGULAR CITY COUNCIL MEETING Monday, May 5, 2003 7:30 P.M. 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Oath of Office – Newly Elected Officials 5. Public Hearing: Proposed Lakewood Subdivision Special Service Area 6. Public Input Session – 10 Minute Limitation 7. Consent Agenda:  Ordinance granting parking variance to Papa Saverio’s Pizzeria, 1777 N. Richmond Road;  Ordinance granting use variance to CC-Vette, Inc., 2730 Barney Court;  Ordinance granting conditional use to Dunkin’ Donuts/Baskin Robbins Restaurant, 4502 W. Elm Street;  Recommendation to release Letter of Credit #17148 for Burning Tree Unit 3 to Lanco Development Co. not to exceed $32,606;  Payment to Recording Industries Music Trust Funds for the 2003 Band Concert Season not to exceed $5,954.00;  Payment to Andersen Tree Services for Forestry Work not to exceed $5,650.00;  Final Payment to Carmichael Construction for Petersen Park Ball field Renovations not to exceed $18,063; 8. Request for Sign Variance to permit an additional wall sign from Mattress Giant, 2200 N. Richmond Road 9. Ordinance amending certain sections of Chapter 13 of the Municipal Code - Parking Restrictions on Wiltshire Drive 10. Award of Bid to D.L. Franzen Construction for the Crystal Lake Road/Winding Creek Drive Traffic Signal and Road Improvements Project not to exceed $323,378.70 11. Award of contracts for Petersen Park Waterfront Improvements Phase I to: a) Custom Landscaping - Sod Installation not to exceed $7,752 b) D.L. Franzen Construction - Excavation/Aggregate not to exceed $20,439.80 12. Ponca Water Main Extension 13. Mayor – Statement and Reports 14. Committee Reports 15. Department Head Reports 16. New Business 17. Adjournment Posted and Mailed: May 2, 2003 C O N S E N T A G E N D A The Consent Agenda for the May 5, 2003 City Council meeting consists of the following items:  Ordinance granting parking variance to Papa Saverio’s Pizzeria, 1777 N. Richmond Road;  Ordinance granting use variance to CC-Vette, Inc., 2730 Barney Court;  Ordinance granting conditional use to Dunkin’ Donuts/Baskin Robbins Restaurant, 4502 W. Elm Street;  Recommendation to release Letter of Credit #17148 for Burning Tree Unit 3 to Lanco Development Co. not to exceed $32,606;  Payment to Recording Industries Music Trust Funds for the 2003 Band Concert Season not to exceed $5,954.00;  Payment to Andersen Tree Services for Forestry Work not to exceed $5,650.00;  Final Payment to Carmichael Construction for Petersen Park Ball field Renovations not to exceed $18,063; Attachments CONSENT AGENDA TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: Regular City Council Meeting RE: PUBLIC HEARING PUBLIC HEARING TO: Mayor and City Council FROM: Joseph P. Napolitano, Director of Community Development FOR: May 5, 2003, Regular City Council Meeting RE: Public Hearing for the Proposed Lakewood Subdivision Special Service Area Applicant: City of McHenry/Lakewood Road Homeowners Association ATTACHMENTS: 1. Map of Proposed Special Service Area 2. February 10, 2003 City Council Minutes STAFF RECOMMENDATION: To conduct a public hearing and solicit comments from public on the proposed establishment of a Special Service Area to provide sanitary sewer service to the residents of Lakewood Subdivision. Background This item was originally scheduled for the April 21, 2003 meeting. Due to a notification error, however, the th public hearing was rescheduled for the May 5 City Council meeting. At the February 10, 2003 City Council meeting, staff was directed to: 1) draft an agreement between the City and the Lakewood Road Homeowners Association; 2) approve the extension of the sanitary sewer to 25 homes; 3) initiate proceedings to establish the Special Service Area (SSA), for a period of 20 years to be levied on the 25 properties in the Lakewood Road Homeowners Association, for the purpose of recovering 75% of the costs of extending the sanitary sewer service, in addition to adding the required capital development fees; and, 4) approve the engineering proposal from Baxter and Woodman for the design of the sanitary sewer improvements, in an amount not to exceed $22,600. The City would pay 25% or $87,800 of the total cost of the sewer extension. The total cost is estimated at $351,200. The purpose of this public hearing is to solicit public input on the establishment of the proposed SSA. Upon adjournment of the public hearing, there is a mandatory 60 day waiting period in which affected owners and electors in the SSA can file a petition to block the establishment of the SSA. Notice of the hearing was published in the newspaper 15 days prior the meeting and written notice, via certified mail, was provided to the last known taxpayer within the proposed SSA 10 days prior to the hearing. Within 60 days after the conclusion of the public hearing, the City can adopt the SSA, which would become effective after another 60- day waiting period. The City can activate the SSA at any time after this date. As Staff, the City Council and residents of Lakewood Subdivision have been working diligently to provide sanitary sewer service to this area, Staff has no concerns with the establishment of this SSA and would recommend that the Public Hearing be held and closed. AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Daniel J. Marcinko, Director of Public Works FOR: May 5, 2003 RE: Request for No Parking Wiltshire Drive ATTACHMENTS: Proposed Ordinance and Location Map RECOMMENDATION: To approve the attached ordinance restricting parking on Wiltshire Drive between the hours of 7:00 AM and 7:00 PM, Weekdays from its easternmost intersection with Oakwood Drive extending to 912 Wiltshire Drive on the north side of the street and 913 Wiltshire Drive on the south side of the street. Background Per Alderman Glab’s request, Public Works is bringing before the Council the proposed ordinance amendment for No Parking between the hours of 7:00 AM and 7:00 PM, Monday through Fridays on Wiltshire Drive from Oakwood Drive and extending to the first single family home at 912 Wiltshire Drive on the north side of the street and 913 Wiltshire Drive on the south side of the street. Due to the proximity to the McHenry West High School, students are parking along Wiltshire Drive and traversing through private property to get to the school. The numbers of students climbing fences and trespassing on private property impact the residents that live in the neighborhoods adjacent to the high school campus. During evening hours, sporting event spectators that are parking on Wiltshire lead to similar complaints of trespassing. This issue has been addressed with the approval and enforcement of a No Parking zone on Oakwood Drive. Motorists looking for parking in close proximity to the athletic fields are now parking on Wiltshire Drive. The No Parking on Wiltshire Drive between the hours of 7:00 AM and 7:00 PM, Monday through Friday will further assist in alleviating parking problems in the West Campus area. The neighborhoods around the McHenry East High School area have experienced the same kinds of troubles as those experienced at West Campus. The proposed conditional no parking zone on Wiltshire Drive is the same approach used by the City throughout the neighborhoods around East Campus. Recommendation Staff recommends consideration of the ordinance restricting parking on Wiltshire Drive between the hours of 7:00 AM and 7:00 PM, Weekdays from its easternmost intersection with Oakwood Drive extending to 912 Wiltshire Drive on the north side of the street and 913 Wiltshire Drive on the south side of the street. ORDINANCE NO. MC-03- AN ORDINANCE AMENDING CERTAIN SECTIONS OF CHAPTER 13, TRAFFIC AND MOTOR VEHICLES, OF THE CITY OF McHENRY MUNICIPAL CODE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF McHENRY, McHENRY COUNTY, ILLINOIS, as follows: SECTION 1: That Section 13-609(a) NO PARKING 7:00 A.M. TO 7:00 P.M. ON WEEKDAYS in the City of McHenry Municipal Code shall be amended by adding the following: 2. WILTSHIRE DRIVE on the north and/or east side from the easternmost point of 912 Wiltshire Drive east/south 879 feet to the easternmost intersection of Wiltshire Drive and Oakwood Drive. 3. WILTSHIRE DRIVE on the south and/or west side from the easternmost point of 913 Wiltshire Drive east/south 740 feet to the easternmost intersection of Wiltshire Drive and Oakwood Drive. SECTION 2: Any person, firm or corporation violating any provision of this ordinance shall be fined not less than Twenty Five Dollars ($25.00) nor more than Seven Hundred Fifty Dollars ($750.00) for each offense committed on each day during, or on which, a violation occurs or continues. SECTION 3: All ordinances, or parts thereof, in conflict with the terms and provisions hereof, be and the same are hereby repealed to the extent of such conflict. SECTION 4: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. th PASSED and APPROVED this 5 day of May, 2003. AYES: ______________________________________________________________________ NAYS: ______________________________________________________________________ NOT VOTING: _______________________________________________________________ ABSTAINING: _______________________________________________________________ ABSENT: ___________________________________________________________________ ________________________________ Mayor ATTEST: ______________________________ AGENDA SUPPLEMENT City Clerk TO: Mayor and City Council FROM: Daniel J. Marcinko, Public Works Director FOR: May 5, 2003 RE: Crystal Lake Road/Winding Creek Drive Traffic Signal RECOMMENDATION: It is recommended to the Mayor and City Council to award a construction contract for the Crystal Lake Road and Winding Creek Drive Road Improvements and Traffic Signal Installation to D.L. Franzen Construction in an amount not to exceed $323,378.70. Background At the March 17, 2003 Regular City Council Meeting the City Council approved the request to proceed with the roadway improvements and traffic installation for the intersection of Crystal Lake Road and Winding Creek Drive. Smith Engineering Consultants Inc. advertised for a Tuesday, April 22, 2003 bid opening, which yielded six bidders for the project. Analysis The approved engineers estimate for this project was $411,804.15. The bids from each contractor have been tabulated and checked to assure the accuracy of the final bid prices. The follow is a list of contractors who submitted sealed bids: Maneval Construction Grayslake, Illinois $344,445.76 D.L.Franzen Construction Ringwood, Illinois $323,378.70 Payne & Dolan, Inc. Antioch, Illinois $348,154.44 Berger Excavating Wauconda, Illinois $349,431.00 Landmark Contractors, Inc. Huntley, Illinois $342,873.29 Alliance Contractors Inc. Woodstock, Illinois $355,541.02 D.L.Franzen Construction submitted the lowest bid, which is $88,425.45 less than the Engineer’s Opinion of Probable Cost. Smith Engineering Consultants Inc. has recommended to the City to award the construction contract to D.L.Franzen Construction. The City included $500,000 in the recently approved budget for the project. As the City Council will recall, an engineering services agreement with Smith Engineering Consultants Inc. was approved for a not-to-exceed amount of $40,750. In total, construction and engineering total $364,129, $135,871 under the budgeted amount. Recommendation Staff recommends awarding the bid for the Crystal Lake Road and Winding Creek Drive Road Improvements and Traffic Signal Installation to D.L. Franzen Construction in an amount not to exceed $323,378.70.