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HomeMy WebLinkAboutPacket - 06/16/2003 - City Council A G E N D A REGULAR CITY COUNCIL MEETING Monday June 16, 2003, 7:30 P.M. 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Presentation: Riverwalk Landscape Architect 5. Public Input Session – 10 Minute Limitation 6. Consent Agenda: a) Block Party Requests; b) Resolution supporting OSLAD Grant Application for Petersen Park Waterfront Development Project, Phase II; c) Committee Recommendation: Install Handicapped Sidewalks in Millcreek Subdivision, not to exceed $52,304; d) Committee Recommendation: Amend Motor Vehicle Code to prohibit Right Turn on Red onto State Route 31 from Private Access Road located between Meijer Gas Station and McHenry Bank & Trust; e) Committee Recommendation: Architectural Services Agreement, Cone, Kalb, & Wonderlich not to exceed $7,400 for Petersen Park Bathhouse Addition; f) Ordinance authorizing Expansion of existing Conditional Use Permit for Quick Oil Change Service facility at 5200 W. Elm Street; g) Ordinance granting Conditional Use Permit for Bulk Fuel Storage at 4172 Bull Valley Road; h) Authorize repairs to CWWTP Centrifuge, Faroc Corporation not to exceed $15,975; i) City Council Minutes: April 14, 2003 and April 21, 2003; j) As Needed Checks; and k) List of Bills. 7. Request for a Class F2 Liquor License from Angelo’s Fresh Market, Inc., 4400 West Elm Street 8. Award of Contract to Berger Excavating Contractors, Inc. for the installation of the Ponca Street Water Main Extension not to exceed $27,105 9. Discussion: Annexation of 22-acres, Zoning Map Amendment to RM-1, Variance to allow multiple buildings on a single zoning lot, and Variance to reduce the amount of required exterior brick/stone fascia for the Parkside Townhome Development located north of McCullom Lake Road and west of Meijer/Home Depot Subdivision 10. Discussion: Annexation and Zoning Map Amendments for property located at the intersection of Curran and Bull Valley Roads with approximately 160-acres northeast of the intersection and 144- acres northwest of the intersection with frontage on Bull Valley and Curran Roads (commonly known as the Adams Farm) June 16, 2003 Regular City Council Meeting Agenda, Page Two 11. Ordinance amending Chapter 8 of the Municipal Code and Variance to allow development in a flood plain for the Riverwalk Place Townhome Development 12. Recommendation to approve price quote from Mike Meier & Sons Fencing for the installation fencing at the Skate & Bike Park complex not to exceed $14,790 13. Possible Annexation of Unincorporated Tracts of Land Surrounding the City of McHenry 14. Discussion: Comprehensive Transportation Study 15. Mayor – Statement and Reports 16. Committee Reports 17. Department Head Reports 18. New Business 19. Executive Session: Collective Bargaining 20. Adjournment Posted and Mailed: June 11, 2003 CONSENT AGENDA The Consent Agenda for the June 16, 2003 City Council meeting consists of the following items: a) Block Party Requests; b) Resolution supporting OSLAD Grant Application for Petersen Park Waterfront Development Project, Phase II; c) Committee Recommendation: Install Handicapped Sidewalks in Millcreek Subdivision, not to exceed $52,304; d) Committee Recommendation: Amend Motor Vehicle Code to prohibit Right Turn on Red onto State Route 31 from Private Access Road located between Meijer Gas Station and McHenry Bank & Trust; e) Committee Recommendation: Architectural Services Agreement, Cone, Kalb, & Wonderlich not to exceed $7,400 for Petersen Park Bathhouse Addition; f) Ordinance authorizing Expansion of existing Conditional Use Permit for Quick Oil Change Service facility at 5200 W. Elm Street; g) Ordinance granting Conditional Use Permit for Bulk Fuel Storage at 4172 Bull Valley Road; h) Authorize repairs to CWWTP Centrifuge, Faroc Corporation not to exceed $15,975; i) City Council Minutes: April 14, 2003 and April 21, 2003; j) As Needed Checks; and k) List of Bills. Attachments C O N S E N T A G E N D A TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: Regular City Council Meeting RE: CONSENT AGENDA TO: Mayor and City Council FROM: Daniel J. Marcinko, Director of Public Works FOR: June 16, 2003 Regular City Council Meeting RE: ADA Sidewalk Program ATTACHMENT: Location Map COMMITTEE RECOMMENDATION: Authorize the expenditure of $52,304 to install handicapped sidewalks in the Millcreek Subdivision with $37,000 funded from the Sidewalk Developer Donation account and $16,000 supplemented from Community Development Block Grant funding. Background In May of 2002 the McHenry County Department of Planning and Development notified the city of a grant award in the amount of $16,000 from the Community Development Block Grant (CDBG) program for handicapped sidewalks in the Millcreek Subdivision. However, to bring the entire subdivision in compliance with ADA, the cost is estimated at approximately $52,304. At its June 2, 2003 meeting, the Public Works Committee recommended that $37,000 from the Sidewalk Developer Donation account be used to supplement the $16,000 in CDBG funding to complete the entire project. The budget in the Development Escrow fund includes $50,000 for various sidewalk improvements. Committee Recommendation It is the unanimous recommendation of the Public Works Committee to authorize the expenditure of $52,304 to install handicapped sidewalks in the Millcreek Subdivision with $37,000 funded from the Sidewalk Developer Donation account and $16,000 supplemented from CDBG funding. AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Daniel J. Marcinko, Director of Public Works FOR: June 16, 2003 RE: Request for Water Service – 4405 & 4406 Ponca Street RECOMMENDATION: Award contract to Berger Excavating Contractors, Inc. for the installation of the Ponca Street Water Main not to exceed $27,105.00. Background As authorized by the City Council at its May 19, 2003 meeting, the design of the water main extension improvements along Ponca Street are complete. The water main will be extended approximately 300-feet from the southwest corner of Lillian and Ponca Streets to service the homes at 4405 and 4406 Ponca Street. These two residents requested municipal water service due to failure of a community well. Since the City Council waived the bidding requirements, proposals were obtain from three underground contractors and two responses were received. Berger Excavating Contractor, Inc. submitted the lowest price of $27,105.00. Staff had originally estimated the project cost at $34,200. Recommendation Based on prior experience, staff is confident in the work of Berger Excavating Contractors, Inc. and recommends hiring them to complete the installation of the Ponca Street Water Main Extension in amount not to exceed $27,105.00. CONSENT AGENDA TO: Mayor and City Council FROM: Daniel J. Marcinko, Director of Public Works FOR: June 16, 2003 Regular City Council Meeting RE: Amendment to the Traffic and Motor Vehicle Code ATTACHMENT: Location Map COMMITTEE RECOMMENDATION: To amend the Traffic and Motor Vehicle Code to prohibit a right turn on red from the Private Access Road located between the Meijer Gas Station and the McHenry Bank & Trust onto southbound State Route 31. Background Several complaints have been received regarding access onto Illinois Route 31 from the private access road located between the Meijer Gas Station and the McHenry Bank & Trust. This road is the main access point to the Meijer/Home Depot development (location map attached). Alderman Wimmer has expressed his concerns regarding the safety of this intersection when vehicles turning right on red onto Route 31 at the private access road due to the speed of oncoming traffic on Route 31. In addition, patrons who are exiting the Burger King, Steak n’ Shake and the Fast Eddie’s unable to turn left on Route 31 due to the median, turn right and then make a u-turn at the subject intersection creating a potentially hazardous condition for vehicles turning on red from the access road. Analysis Amending the Traffic and Motor Vehicle Code to prohibit a right turn on red from the private access road onto Route 31 was brought to the Public Works Committee at its June 2, 2003 meeting. The only drawback to the proposed solution is that it may lead to stacking in the eastbound lanes exiting the shopping center. Committee Recommendation It is the unanimous recommendation of the Public Works Committee to amend the Traffic and Motor Vehicle Code to prohibit a right turn on red from the private access road located between Meijer Gas Station and McHenry Bank & Trust onto southbound State Route 31. AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: July 29, 2002 Regular City Council Meeting RE: Request for a Class F2 Liquor License Recommendation: To approve Mayor Althoff’s recommendation and grant a Class F2 Liquor License for the retail sale of alcoholic liquors in packages only to Angelo’s Fresh Market, Inc. d/b/a Angelo’s Fresh Market located at 4400 West Elm Street and to approve the attached Ordinance increasing the number of Class F2 Liquor Licenses from nine to ten. The Mayor received a request from Angelo Ingrao, President of Angelo’s Fresh Market, Inc. for a Class F2 Liquor License at the former Eagle Food Store location at 4400 West Elm Street. This grocery store is scheduled to open in July. The applicants request permission to sell at retail, packaged alcoholic liquors. Mr. Ingrao is experienced in the operation of a grocery store as he is the former owner of Angelo’s Finer Foods in Downers Grove, Illinois. The applicant met with Mayor Althoff, submitted all required information, paid the $800 annual license fee, and was fingerprinted. In addition, all employees of Angelo’s Fresh Market will attend the next available Beverage Alcohol Sellers & Servers Education Training (BASSET) class. As Liquor Control Commissioner for the City of McHenry, Mayor Althoff is recommending the City Council to:  Approve the request for a Class F2 Liquor License from Angelo’s Fresh Market, Inc. d/b/a Angelo’s Fresh Market at 4400 West Elm Street subject to the receipt of a satisfactory fingerprint results.  Authorize the Mayor’s execution of the attached ordinance increasing the number of Class F2 Liquor Licenses from nine to ten. mmg PRESENTATION TO: Mayor and City Council FROM: John T. Lockerby, Assistant City Administrator FOR: June 16, 2003 Regular City Council Meeting RE: Riverwalk Design Firm RECOMMENDATION: Consider VOA to design the Riverwalk and direct staff to bring a contract to City Council for execution. As previously reported, the process to select a design firm for the Riverwalk included a Request for Qualifications, Request for Proposals, due diligence, and panel interviews. Four firms, Hitchcock Design Group, Land Design Collaborative, VOA, and Wolff Clements, were selected as finalists to proceed through the Request for Proposals phase. The scope of services includes: design, document and administer project construction, including but not limited to landscape architecture, architecture, engineering (civil, electrical, mechanical, and structural) and permit assistance. All four firms submitted a proposal on May 16 and the city’s TIF Project Consultant Cliff DiLorenzo of Trkla, Pettigrew, Allen & Payne, conducted due diligence interviews with the two firms (VOA and Wolff Clements) that submitted the strongest proposals. The top two firms were selected based upon their understanding of the project and its scope, project fees, and the ability to complete all aspects of the project. Mr. DiLorenzo recommended VOA because of their experience, understanding of the project, ability to relate to McHenry, qualifications, and fee. During the week of June 2, VOA and Wolff Clements met with a panel of representatives from the McHenry Economic Development Commission, Riverwalk Foundation, and city to present their proposals and answer questions. The panel included Pam Althoff, Bill Bolger, Kit Carstens, Dan Marcinko, Doug Martin, Doug Maxeiner, John Lockerby, and Joe Napolitano. The panel is unanimously recommending VOA as the top firm for the City Council’s consideration. This preference was based on VOA’s capability, experience and knowledge, engineering abilities, sincere enthusiasm for the project, extensive in-house capabilities and cost-effective design. A sampling of VOA projects include: Navy Pier Reconstruction, Chicago; North Coast Harbor Site, Cleveland, Ohio; Horner Park Riverwalk, Chicago; 222 South Riverside Plaza, Chicago; and Elmhurst College Master Plan, Elmhurst. Representatives from the firm VOA will be in attendance to make a presentation and conduct a question and answer session. The presentation will highlight their experience and the services they would provide during the design, construction preparation and construction phases of the Riverwalk project. Following the presentation, staff will request direction from the City Council regarding whether to draft a contract with VOA and bring it to the City Council for approval. Information regarding VOA’s qualifications is attached. It should be noted that once a firm is selected additional items regarding the Riverwalk project will need to be addressed such as a seawall integrity survey, public relations materials, signage, and methods to address the water quality of Boone Creek. These items were not included in the Request or Proposals due to the variables involved and desire to compare proposals on an “apples-to-apples” basis. CONSENT AGENDA TO: Mayor and City Council FROM: Daniel J. Marcinko, Director of Public Works FOR: June 16, 2003 RE: Centrifuge - Central Wastewater Treatment Plant RECOMMENDATION: Authorize Faroc Corporation to repair the centrifuge at the Central Wastewater Treatment Plant in an amount not to exceed $15,975 On April 14, 2003, Wastewater Superintendent Hester reported the primary centrifuge at the Central Wastewater Treatment Plant had begun to show excessive wear and required attention. Consequently, the centrifuge was taken out of service to have Faroc Corporation inspect the extent of the wear. If the Council will recall, the City recently had the backup centrifuge refurbished at this location. Results from the inspection show the need for $15,975 in repairs to ensure reliability and to allow the centrifuge to continue to function in its primary role. If the backup centrifuge had not been recently refurbished, this would be an emergency situation. As it is, the immediate repair of the centrifuge is critical to allow for a reliable main as well as a sound backup centrifuge. Should the results of Baxter and Woodman’s Central Wastewater Plant study show that abandonment of the central plant is feasible and the City pursues this option, the centrifuge could be used at the south plant or at other future locations. However, because this is the City’s primary centrifuge at the central plant staff is recommending the immediate repair of the equipment. Proper management protocol for the central plant is to provide a backup for each piece of equipment critical to the operation. Recommendation. Staff requests authorization for the Faroc Corporation to proceed with repairs to the central plant centrifuge in an amount not to exceed $15,975. AGENDA SUPPLEMENT To: Mayor and City Council From: Pete Merkel, Director of Parks & Recreation For: June 16, 2003 Regular City Council Meeting Recommendation: To approve the price quotation for the Skate and & Bike Park fencing to Mike Meier & Sons Fencing of Spring Grove, IL not to exceed $14,790. Attachments: Quote Tabulation Quote from Mike Meier & Sons Fencing BACKGROUND The FY 2003-04 budget included $18,000 for a 7-foot perimeter fence for the Skate and Bike Park complex. This fencing is needed prior to assigning part time staff to supervise the facility. Also included in the budget is $29,000 for part time supervision costs for this year. Quotes were submitted from fence vendors for the installation of the fence and three acceptable quotes were received. Mike Meier & Sons Fencing submitted the lowest quote for the amount of $14,790. Staff recommends award of the project to Mike Meier & Sons Fencing for an amount not to exceed $14,790. PM/klq /Pete/2003 Agenda Supplement/Skate Park Fencing AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Joseph P. Napolitano, Director of Community Development FOR: June 16, 2003, Community Development Committee Meeting RE: Comprehensive Transportation Study ATTACHMENTS: Community Development Committee Minutes, 05/19/03 COMMITTEE RECOMMENDATION: 1. To select Smith Engineering Consultants, Inc. to perform the City of McHenry’s Comprehensive Transportation Study; and 2. To discuss the formation of a committee to oversee the preparation of the study. Background At the May 19, 2003 meeting, the Community Development Committee discussed how to proceed with the preparation of a Comprehensive Transportation Study for the city. As the Council will recall, the City received word that it was awarded an Illinois Tomorrow Grant for the preparation of a Comprehensive Transportation Study. The Illinois Tomorrow Grant Program provides monies to local governments for the preparation of transportation studies that incorporate elements to reduce traffic congestion, to incorporate transportation issues into land use decisions, and to foster intergovernmental cooperation. Funding is at a 90/10 local match meaning that the grant provides 90% of the funds and the city must provide 10%. For this $125,000 study, the city is eligible to receive reimbursement of up to $112,500. Process IDOT, administrator of the grant, requires that an intergovernmental agreement be entered into before the City can receive grant funds. As part of the intergovernmental agreement, a scope of services must be provided. The scope of services will detail all aspects of the study and the final product to be produced. To proceed with the project, the city must select a qualified transportation planning firm to conduct the study and prepare the scope of services. Upon selection of the consultant, approval by IDOT, and execution of the intergovernmental agreement, the City can begin to expend funds for the project. Committee Recommendation Based on their familiarity with the City and their current status as co-city engineer, the Community Development Committee recommended that Smith Engineering Consultants be chosen to perform the study. Smith has been involved in numerous transportation related projects in the City and is familiar with traffic related issues. However, an alternative that was recommended by city staff would be to develop a request for qualifications, send that out to various transportation planning firms, interview the firms, and select the top candidate to prepare the study. The Committee indicated that the disadvantage to proceeding in that fashion is the length of time it would take to select a firm. The Committee also discussed the need to form a Committee to oversee and assist with the preparation of the study. Similar committees were formed when the City updated the Comprehensive Plan in 1999, and with the current Downtown Plan preparation. The Committee would meet initially with the consultant to assist in the developing the scope of services and then would meet at certain intervals during the plan preparation. Members of the committee could include Aldermen, representatives of the Planning and Zoning Commission, Economic Development Commission, and local business community. The number of committee members should not exceed seven, which is a manageable number. The Council should decide who would be on this Committee. Once identified, Staff can contact potential members and coordinate the first meeting. EXECUTIVE SESSION TO: Mayor and City Council FROM: John T. Lockerby, Assistant City Administrator FOR: June 16, 2003 Regular City Council Meeting RE: FOP Unit I and II Collective Bargaining Contracts RECOMMENDATION: Approve the FOP Unit I and II Collective Bargaining Contracts The Fraternal Order of Police (FOP) – Unit I (Patrol Officers) Contract has been ratified by the union and Unit II is expected to be voted upon shortly. The draft agreements effective May 1, 2002 and expiring April 30, 2005, are presented for the review and consideration of the City Council. Outlined below are in staff’s opinion, the substantive changes to the agreements relative to the prior contracts. Please note the fiscal year 2003/2004 budget includes the impact of these proposed contracts. Fraternal Order of Police – Unit I (Patrol Officers) Section 6.7: Compensatory Time: Officers have been allowed to accumulate up to twenty-four hours of compensatory time per employee in any given year and with the proposed contract sixteen hours can be replenished after sixteen hours are used. 6.11: Officer In Charge/Field Training Officer Pay: The pay rate increased from an additional $15.50 to $16.00 when an employee is assigned as an Officer In Charge for a minimum of five hours during a shift. The Field Training Officer pay increased from $13.00 to $16.00. 11.4: Personal Business Leave: This was increased to thirty-two hours/four days to be consistent with the Personnel Manual. 12.1: Vacation Eligibility and Allowance: Up to five days may be carried over to the following year, but must be used in the next twelve months. 13.7: Post Employment Health Plan: The City will institute a retiree health savings plan that follows the existing sick time buy out program. This is a new contract item. 14.3 Funeral Leave: Stepparents and stepchildren were added to the definition of immediate family to be consistent with the Personnel Policy and Procedures Manual. 15.1 Basic Wages: Fiscal Year 2002-2003 2003-04 2004-2005 3 Year Cost Salary Range 6%/Compress to 6%/Compress to 3.75% Increase ten steps nine steps Budget Dollar $102,500 $110,300 $73,300 $286,100 15.3 Tuition Reimbursement: Tuition reimbursement was increased from $1,250 to $1,750 per calendar year. 16.2 Uniform Allowance: The Uniform Allowance increased from $450 to $500 per fiscal year. 17.6 Employee Health Insurance Deductible and Co-Insurance Costs: The Single Plus One tier was added. Employees shall contribute the following amounts towards the payment of premiums for health insurance: Single Plus One $50.00/monthly and Family $75.00/monthly. The employee’s monthly contribution for Single Plus One or Family coverage shall increase by 10% of any increase incurred by the City in such premiums. However, the amount of any such increase shall not exceed $10.00 per month in any calendar year. Prescription co payments were increased. The Wellness and Vision Benefit was enhanced to include preventative care and is $300 per person, not to exceed $900 for employees with family coverage. Fraternal Order of Police – Unit II (Telecommunicators and Records Clerks) Tentative agreement was reached with Unit II and the Contract language is being finalized. A draft copy of the agreement is attached. 5.2 Normal Work Period: Implement a 6/3, 6/3 schedule (six days on and three days off) with an 8.5 hour shift. Previously the schedule consisted of a combination of 6/2, 6/3, and 5/3 and 8.25 hour shift. 5.7 Compensatory Time: Increased the compensatory accrual maximum to 25.5 hours or three shifts providing a slight increase from twenty-four hours. 5.8 Required Overtime: The contract implements $16.00/day/shift in supplemental pay when the employee serves as a trainer for over five hours in a shift. 12.6 Unused Sick Leave: Post Retiree Health Savings Plan same as FOP Unit I Section 13.7. 14.1 Wages: Fiscal Year 2002-2003 2003-04 2004-2005 3 Year Cost Salary Range 7% 5% 4% Increase Budget Dollar $27,600 $19,700 $17,000 $64,300 15.2 Uniform Allowance: The new contract provides $400 the first year to cover the cost of the initial issue and thereafter $350 for reimbursement of uniforms replacement or cleaning costs. The uniform consists of pre-approved clothing including polo shirts. 16.6 Insurance: Same as FOP I Section 17.6.