HomeMy WebLinkAboutPacket - 07/07/2003 - City Council
A G E N D A
REGULAR CITY COUNCIL MEETING
Monday, July 7, 2003 7:30 P.M.
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Oath of Office: Interim Mayor
5. Public Input Session – 10 Minute Limitation
6. Consent Agenda:
a) Block Party Requests
b) Special Use/Picnic Permits
c) Recommendation to authorize additional survey work for Riverwalk and Downtown Area by Gentile &
Associates, Inc not to exceed $18,280
d) Committee Recommendation: 2003/2004 Urban Forestry Demonstration not to exceed $25,000
e) Ordinance adopting a Special Service Area for Lakewood Subdivision
f) Authorization to Advertise for Bids – Lakewood Subdivision Sanitary Sewer Extension Project
g) Request to purchase Community Development Department vehicle through State Purchase Program,
$17,635
h) Authorize refund of Property Taxes to Glacial Heights Subdivision in the amount of $6,840.83
i) As Needed Checks
7. Hope Ride Fundraiser Request for Temporary Use of Petersen Park
8. Request for Variance to allow a swimming pool in front yard at 4720 Joyce Lane
9. Request for Conditional Use Permit to allow the sale of alcoholic beverages and live
entertainment at 3421 W. Elm Street
10. Request for Conditional Use Permit to allow the outdoor display, assembly, and storage of
boatlifts and piers at 2914 W. Route 120
11. Request for Variance to allow a reduction in the required 5-foot parking lot screening strip
McHenry Grounds Shopping Center, 1711-1787 N. Richmond Road
12. Year 2003-2004 Municipal County Municipal Risk Management Agency (MCMRMA) Renewal
13. Discussion: Huntersville Subdivision - Annexation and Extension of Municipal Water/Sewer
Utilities
14. Mayor – Statement and Reports
15. Committee Reports
16. Department Head Reports
17. New Business
18. Adjournment
Posted and Mailed: July 2, 2003
C O N S E N T A G E N D A
The Consent Agenda for July 7, 2003:
a) Block Party Requests
b) Special Use/Picnic Permits
c) Recommendation to authorize additional survey work for Riverwalk and Downtown Area by Gentile
& Associates, Inc not to exceed $18,280
d) Committee Recommendation: 2003/2004 Urban Forestry Demonstration not to exceed $25,000
e) Ordinance adopting a Special Service Area for Lakewood Subdivision
f) Authorization to Advertise for Bids – Lakewood Subdivision Sanitary Sewer Extension Project
g) Request to purchase Community Development Department vehicle through State Purchase
Program, $17,635
h) Authorize refund of Property Taxes to Glacial Heights Subdivision in the amount of $6,840.83
i) As Needed Checks
Attachments
C O N S E N T A G E N D A
TO: Mayor and City Council
FROM: John T. Lockerby, Assistant City Administrator
FOR: July 7, 2003 Regular City Council Meeting
RE: Riverwalk Due Diligence
Recommendation: To authorize Gentile & Associates, Inc. to perform additional survey work
for the Riverwalk and Downtown Area for an amount not to exceed $18,280.
Additional survey work is needed to prepare for the McHenry Riverwalk project and pedestrian
locations in the downtown area. This work is required to identify the necessary easements for
construction, maintenance, and grading; and to acquire information on each parcel along the path of
the Riverwalk such as title policies, legal descriptions and surveys. Survey work is needed for an
additional section of the Riverwalk along Boone Lagoon and pedestrian areas in downtown.
However, this will not be completed immediately.
Scope of Services
Specifically, the scope of services includes:
Research the properties affected by the Riverwalk to obtain the existing legal
descriptions and preparation of legal descriptions for temporary construction and
permanent easements required for the project ($6,080).
Extend the survey work previously completed on the south side of Boone Lagoon to
the east an additional 200 to 250-feet at the location where the lagoon meets the Fox
River ($2,400).
Survey 25-feet behind the curb along Green Street, Route 120, Court Street, and Park
Street, (please reference the attached map). The work will involve gathering
topography, locating improvements and utilities from the existing curb to a point 25-
feet behind the curb or up to the face of the existing buildings ($7,700). Once the
work is underway it may be determined that the right-of-way lines may need to be
established ($2,100).
Recommendation
Gentile & Associates, Inc. completed the initial Riverwalk survey work in summer 2002. Staff
recommends authorizing Gentile & Associates, Inc. to compelte the survey work for the Riverwalk
and Downtown Area for an amount not to exceed $18,280.
CONSENT AGENDA
To: Mayor and City Council
From: Pete Merkel, Director of Parks & Recreation
For: July 7, 2003 Regular City Council Meeting
Committee Recommendation: To implement the Urban Forestry Demonstration
Project in for FY 2003-04 for an amount not to exceed $25,000.
BACKGROUND
The FY 2003-04 budget included a proposed Urban Forestry Demonstration project for a
small portion of the community. This pilot program will show what a comprehensive
community forestry program will accomplish in a selected area of McHenry.
Funding for this program will come from the $84,600 in fees paid for in the Meyer Material
Annexation for tree replacement and forestry initiatives.
Tom Schmidt, Superintendent of Park Maintenance/City Forester, has prepared a program
that will include tree removal, tree planting and pruning. Public education of this program is
also an important component of this project.
This program was presented at the May 15, 2003 Parks and Recreation Committee
meeting and a recommendation was made to forward this project to the City Council for
approval.
We believe this demonstration project would be an excellent use of these funds to reinvest
in the communities Forestry Program. The implementation of this project will coincide with
the City’s efforts for downtown improvements and the Riverwalk Development (TIF District).
Attachments: Budget Request Supplement
Project Boundary Map
Tree Removal List
May 15, 2003 Parks & Recreation Committee minutes
PM/klq
/Pete/2003 Agenda Supp/Urban Forestry Demo Project
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: John T. Lockerby, Assistant City Administrator
FOR: July 7, 2003 Regular City Council Meeting
RE: 2003/2004 MCMRMA Renewal
Recommendation: To approve payment to the McHenry County Municipal Risk
Management Agency in the amount of $557,251 divided into two payments of
$278,626 due July 1 and October 1, 2003 for Year 2003/2004 Insurance Renewal Year.
The City of McHenry has been a member of the McHenry County Municipal Risk
Management Agency (MCMRMA) insurance pool since its inception in 1988.
MCMRMA consists of eight public entities and provides risk-financing mechanisms
for funding of workers compensation claims, property loss, general liability, and
public officials insurance in addition to providing loss prevention and claims
administration services. The pool is administered by Nugent Risk Management
Services and Gallagher Bassett Services, Inc. provides loss prevention support.
Since September 11, 2001 insurance rates have been dramatically increasing as the
insurance market tries to recover from the catastrophic losses incurred. However,
McHenry’s portion of the 2003/2004 renewal is increasing a modest $10,104 or 1.9%
from last year. This is due in part to the conservative management philosophy of the
pool and the improved efforts of the members in the area of loss control.
Risk management is funded through internal premium charges to each department in
the 2003/2004 fiscal year budget for a total of $602,000.
Staff recommends payment of $557,251 to the McHenry County Risk Management
Agency for the Year 2003/2004 Insurance Renewal Year to be divided into two
payments of $278,626 due July 1 and October 1, 2003.
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