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HomeMy WebLinkAboutPacket - 12/01/2003 - City Council A G E N D A REGULAR CITY COUNCIL MEETING Monday, December 1, 2003, 7:30 P.M. 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Public Hearing: Year 2003 Tax Levy Ordinance 5. Public Hearing: Second Amendment to Shamrock Farms Annexation Agreement 6. Public Input Session – 10 Minute Limitation 7. Consent Agenda: A. Authorize Snowplowing Services for Unincorporated Country Club Drive and Feger Subdivisions; B. Committee Recommendation: Engineering Services Agreement with Smith Engineering Consultants, Inc. – Prairie Avenue Traffic Study not to exceed $2,599; C. Business Retention Loan Program; D. CALEA General Order Revisions; E. City Council Minutes: May 19, 2003, September 15, 2003, October 20, 2003 and November 10, 2003. 8. Request for Class B Liquor License from Aldi, Inc. 1742 N. Richmond Road and Ordinance increasing number of Class B Liquor Licenses from two to three 9. Ordinances for the Abatements of Various Bond Issues 10. Award of Bid for Petersen Park Washroom/Utility Extension Project to DK Construction 11. Committee Recommendation: Engineering Services Agreement with Baxter & Woodman, Inc. – Water System Vulnerability Assessment not to exceed $15,340 12. Committee Recommendation: Engineering Services Agreement with Baxter & Woodman, Inc. – Renovation of Water Plant No. 1 not to exceed $56,100 13. Committee Recommendation: Proposed Revisions to City Clerk/Collector Position 14. Boundary Agreement between the City of McHenry and the Village of Prairie Grove 15. Mayor – Statement and Reports 16. Committee Reports 17. Staff Reports 18. New Business 19. Adjournment Posted and Mailed: November 25, 2003 CONSENT AGENDA The Consent Agenda for the December 1, 2003 City Council meeting consists of the following items: A. Authorize Snowplowing Services for Unincorporated Country Club Drive and Feger Subdivisions; B. Committee Recommendation: Engineering Services Agreement with Smith Engineering Consultants, Inc. for Prairie Avenue Traffic Study not to exceed $2,599; C. Business Retention Loan Program; D. CALEA General Order Revisions; E. City Council Minutes: May 19, 2003, September 15, 2003, October 20, 2003 and November 10, 2003. Attachments AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: December 1, 2003 Regular City Council Meeting RE: Request for Class B Liquor License Recommendation: It is the Mayor’s recommendation to grant a Class B Liquor License to Aldi, Inc. d/b/a Aldi’s, 1742 N. Richmond Road and to approve an ordinance increasing the number of Class B liquor licenses from two to three. Mayor Low received a request from Aldi, Inc. for permission to sell at retail beer and wine in packages only. Aldi, Inc. is in the process of obtaining liquor licenses for all its stores nationwide. For the City Council’s reference current holders of McHenry Class B liquor licenses are White Hen Pantry and Jewel Food Stores. All the required paperwork has been submitted, the local manager was fingerprinted by the McHenry Police Department, and the District Manager for Aldi, Inc. met with the Mayor. It is Mayor Low’s recommendation to grant a Class B Liquor License to Aldi, Inc. and to approve the attached ordinance increasing the number of Class B liquor licenses from two to three based upon the following conditions: 1) all employees involved in the sale of package beer and wine attend BASSETT classes; 2) receipt of a satisfactory fingerprint report CONSENT AGENDA TO: Mayor and City Council FROM: Daniel J. Marcinko, Director of Public Works FOR: December 1, 2003 Regular City Council Meeting RE: Traffic Study on Prairie Avenue ATTACHMENTS: 1. Location Map 2. Engineering Service Agreement COMMITTEE RECOMMENDATION. To enter into an Engineering Services Agreement with Smith Engineering Consultants, Inc. to investigate stop sign warrants on Prairie Avenue from Oak Drive to Meadow Lane in an amount not to exceed $2,599.00. Background. The city has received numerous complaints from residents in the Lakeland Park Subdivision about speeding cars on Prairie Avenue between Oak Drive and Meadow Lane. In an effort to slowdown traffic on Prairie Avenue, the residents are requesting the installation of stop signs at the intersection of Prairie Avenue and either Eastern Avenue or Central Avenue. Since the start of the Route120 Improvements Project, Prairie Avenue has experienced a significant increase in traffic, used as a bypass to avoid delays caused by the construction. Smith Engineering Consultants, Inc. was asked to submit the attached Engineering Service Agreement to determine if the aforesaid intersections meet warrants for a multi-way stop on Prairie Avenue and if warranted, which of the two intersections would be appropriate. The cost is an amount not to exceed $2,599.00. Analysis. Multi-way stop signs should only be used when warranted by an engineering traffic study. The installation of unwarranted stop signs may cause additional problems such as an increase in rear end collisions and a greater abuse of compliance where vehicles may not stop completely or may not stop at all. This creates unsafe conditions for pedestrians, especially for children who assume that vehicles will stop at all stop signs. A properly completed study provides documentation for proper traffic control when disputed and provides answers and education for concerned residents. If initial traffic volumes are not met to meet the stop sign warrants, the associated fee for counting turning movements and determining delay will be deducted from the total contract fee. Committee Recommendation. At the November 10, 2003 meeting of the Public Works Committee, the committee recommended approval of the attached Engineering Service Agreement with Smith Engineering Consultants, Inc. to investigate stop sign warrants on Prairie Avenue from Oak Drive to Meadow Lane for an amount, not to exceed $2,599.00. AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Daniel J. Marcinko, Director of Public Works FOR: December 1, 2003 Regular City Council Meeting RE: Water System Vulnerability Assessment ATTACHMENTS: Engineering Service Agreement. COMMITTEE RECOMMENDATION. To enter into an Engineering Service Agreement with Baxter and Woodman, Inc. to perform a Water System Vulnerability Assessment not to exceed $15,340.00 th Background. The events of September 11 heightened our awareness to possible security threats to the nation’s drinking water supply. On June 12, 2002, President Bush signed into law the Public Health Security and Bioterrorism Preparedness and Response Act of 2002. This Act requires the City of McHenry to submit a Vulnerability Assessment on its water infrastructure to the USEPA (United States Environmental Protection Agency) for approval prior to the mandated deadline of June 30, 2004. Analysis. The Vulnerability Assessment will focus on evaluating the city’s existing elevated water storage tanks, as, well sites and booster pumps to determine the water system’s susceptibility to potential threats and to identify what actions can be taken to reduce the risk from vandalism or attack. The ultimate goal of the Vulnerability Assessment is to safeguard public health and safety. Baxter and Woodman has submitted an Engineering Service Agreement to complete the Vulnerability Assessment of the water system to determine possible at risk components and identify security measures that should be considered to protect the system and the customers it serves. Additionally, Baxter and Woodman will assist the city in submitting the required documentation to the USEPA for approval. Committee Recommendation. At its November 10, 2003 meeting, the Public Works Committee recommended approval of the attached Engineering Service Agreement with Baxter and Woodman, Inc. to perform a Water System Vulnerability Assessment not to exceed $15,340.00. AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Daniel J. Marcinko, Director of Public Works FOR: December 1, 2003 Regular City Council Meeting RE: Water Treatment Plant No. 1 ATTACHMENTS: Engineering Service Agreement COMMITTEE RECOMMENDATION. To enter into an Engineering Services Agreement with Baxter and Woodman, Inc. to Design and Engineer the Renovation of Water Plant No. 1 in an amount not to exceed $56,100.00. Background. In 1961, the City of McHenry completed the construction of Water Treatment Plant No. 1 located on Green Street to treat the water produced from Wells No. 2 and No.3. The Water Treatment Plant was designed for a filter rate not to exceed 800 GPM (gallons per minute) from the well pump. The Water Division has reported a loss in production over the years due to aging pumping infrastructure that is used to pump raw water from the two wells. To date the pumps at Well’s No. 2 and No. 3 are pumping approximately 65% of their production capacity. Analysis. Baxter & Woodman, Inc submitted a proposal to design and engineer the renovation of Water Plant No. 1 at a cost of $56,100. The proposed renovation will improve the performance of the filtration process and provide the ability to efficiently filter a 1000 GPM capacity system. Additionally, the agreement will include the rehabilitation of Wells No. 2 and No. 3 by pulling the pumping equipment to clean and replace worn or damaged parts to meet the wells production capacity. As a result of today’s advanced high service pumps the city has the capability of generating 800 to 1000 GPM from Well’s No. 2 and No. 3. The renovation of the water treatment facility will include a more efficient means of iron and hydrogen sulfide removal that will provide the residents with higher quality water. The scope of the project also includes a 30’ x 36’ addition on the north side of the existing well house to accommodate the new aeration and filtering equipment. Committee Recommendation. To approve the attached Engineering Services Agreement from Baxter and Woodman, Inc. to design and engineer the Renovation of Water Plant No. 1 for an amount not to exceed $56,100.00. CONSENT AGENDA TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: December 1, 2003 Regular City Council Meeting RE: CALEA – Law Enforcement Accreditation – Proposed Police General Order Revisions Recommendation: To approve the requested CALEA General Order Revisions as presented. Police Chief O’Meara has requested the following CALEA General Order Revisions: 2.1 Agency Jurisdictions and Mutual Aid 2.2 Requesting Federal law Enforcement Assistance or the National Guard 46.1 Unusual Occurrences 46.2 Incident Command System 46.4 Northern Illinois Police Alarm System 46.6 Special Operations/Emergency Call Out – Emergency Services Team and Mobile Field Force 46.7 Mass Arrest mmg CONSENT AGENDA TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: December 1, 2003 Regular City Council Meeting RE: Snowplowing Service for Country Club Drive and Feger Subdivisions Recommendation: To authorize City of McHenry Snowplowing Services for the Country Club Drive Subdivision at a cost of $1,330.23 and for the Feger Subdivision at a cost of $1,453.00 for 20-passes each during the 2003/2004 season and a supplemental payment schedule of $72.69/hour-regular time, and $83.78/hour- overtime with a one-hour minimum fee. Background Each year, the city receives a request from unincorporated Country Club Drive and Feger Subdivisions for city snowplowing services. For the 2003/2004 season, staff is recommending a fee of $1,330.23 for the Country Club Drive Subdivision and a fee of $1,453.80 for the Feger Subdivison, based on $72.69/hour regular time, and $83.78/hour for overtime, with an average of twenty snowplows per season. Supplemental payments for snowplowing services in excess of 20-passes will be billed at the same rate. These amounts reflect the wage increase in the current collective bargaining agreement. Representatives from both Country Club Drive and Feger Subdivision have been notified and were invited to the meeting . CONSENT AGENDA TO: Mayor and City Council FROM: Kelly A. Kline, Finance Director FOR: December 1, 2003 Regular City Council Meeting RE: Business Retention Loan Background. At the October 13, 2003 meeting, the City Council approved the Business Retention Loan Program designed to assist those businesses affected by the Illinois Route 120 reconstruction project in meeting their day to day operating expenses. To date, the City has received several inquiries about the program. Three applications have been received but only two are complete and have submitted the $25 application fee. The Business Retention Loan Committee did however review all three applications (attached). Analysis. The two complete applications are from West Elm Laundry and Skyline Foto Fast established in 1978 and 1990 respectively. The Business Retention Loan Committee examined the applications for compliance with the intended purpose of the program and examined the credit worthiness of the applicants. Both applications met the criteria established for the loan program. The third loan application, from Elm Street Medical Center, does not meet the intended purpose of the loan program since the applicant intends to purpose capital equipment with the loan proceeds. In addition, the applicant did not submit the loan application fee of $25. Consequently, no credit report was obtained. Recommendation. The business retention loan committee unanimously recommends approval of the loan applications from West Elm Laundry and Skyline Foto Fast in the amount of $7,500 each. The committee recommends denial of the application submitted for Elm Street Medical Center.