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HomeMy WebLinkAboutPacket - 08/04/2003 - City Council A G E N D A REGULAR CITY COUNCIL MEETING Monday, August 4, 2003 7:30 P.M. 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Public Hearing: Morgan Hill Special Service Area 5. Public Input Session – 10 Minute Limitation 6. Consent Agenda: A. Block Party Requests; B. Resolution authorizing application for CDBG funding for the Lakewood Road Sanitary Sewer Extension Project; C. Ordinance granting conditional use permit to serve alcoholic beverages in conjunction with a restaurant at 3421 W Elm Street; D. Ordinance granting conditional use permit to allow outdoor display, assembly and storage of boatlifts and piers at 2912 and 2914 W. Route 120; E. Police Department request to purchase seven laptop computers through State of Illinois, $41,660; F. Public Works Department request to Advertise for Bids for Street Division Asphalt Vibratory Roller; G. Public Works Department request to waive bid requirements for the purchase of Sanitary Sewer Division vehicle through State Bid Purchase Plan, $29,289; and, to approve the purchase and installation of a hydraulic crane and side-storage compartments, $33,788; H. Annual City Council Meeting Minutes: April 28, 2003; I. Committee of the Whole Meeting Minutes: May 20, 2003. 7. Semi-Annual Distribution of Developer Donations Fees to Taxing Districts 8. Request for Fence Variance at 4809 Glenbrook Trail 9. Request from Habitat of Humanity to waive permit fees for the construction of a single-family home at 4307 Clearview Drive 10. Request for Sign Variance – Shamrock Cleaners, 4720 West Elm Street 11. Request for a Class H Liquor License – Horsin’ Around Karaoke Kafe, 3421 W. Elm Street 12. Ordinances authorizing the execution of an annexation agreement, zoning map amendment, conditional use permit, certain variances, and preliminary plat for the Foxcroft Ridge Development 13. Recommendation to waive bid process and authorize STS Consultants, Ltd. to complete a Condition Survey on the banks of the Fox River and Boone Creek along the proposed Riverwalk, $24,800 14. Amendment to Ehredt Annexation Agreement, 3310 Bull Valley Road 15. Award of Bid - Landmark Contractors, Inc., installation of ADA compliant sidewalks in Millcreek Subdivision, $66,987.25 16. Authorize payment to the IEPA for NPDES Permit Fees relating to South and Central Wastewater Treatment Plants, $30,000 17. Mayor – Statement and Reports 18. Committee Reports 19. Department Head Reports 20. New Business 21. Adjournment Posted and Mailed: July 30, 2003 C O N S E N T A G E N D A The Consent Agenda for the, August 4, 2003 City Council meeting consists of the following items: A. Block Party Requests; B. Resolution authorizing application to McHenry County for Community Development Block Grant funding - Lakewood Road Sanitary Sewer Extension Project; C. Ordinance granting conditional use permit to serve alcoholic beverages in conjunction with restaurant at 3421 W Elm Street; D. Ordinance granting conditional use permit to allow outdoor display, assembly and storage of boatlifts and piers at 2912 and 2914 W. Route 120; E. Police Department request to purchase seven replacement laptop computers through State of Illinois Master Contract #TCVS1002 not to exceed $41,660; F. Public Works Department request to Advertise for Bids for Street Division Asphalt Vibratory Roller; G. Public Works Department request to waive bid requirements for purchase of Sanitary Sewer Division vehicle through State Bid Purchase Plan not to exceed $29,289; and, to approve purchase/installation of a hydraulic crane and side-storage compartments not to exceed $33,788; H. Annual City Council Meeting Minutes: April 28, 2003; I. Committee of the Whole Meeting Minutes: May 20, 2003. Attachments CITY ADMINISTRATOR REPORT TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: August 4, 2003 Regular City Council Meeting RE: Request from McHenry Public Library for use of Municipal Classroom The city received the attached letter from Arlen Kaspik, Executive Director of the McHenry Public Library requesting use of the Municipal Center Classroom on Saturday, September 27, 2003 for a long range planning retreat. Staff is seeking direction from the City Council on this request. Since the request is for a Saturday, a minimum of four hours of custodial staff time would be used. Staff is recommending paying the cost for the overtime wages and benefits for the Library District if the request is approved. mmg AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: August 4, 2003 Regular City Council Meeting RE: Request for Class H Liquor License – Horsin’ Around Karaoke & Kafe located at 3421 Elm St. Recommendation: To approve the request for a Class H Liquor License and authorize the Mayor’s execution of an Ordinance increasing the number of Class H Liquor Licenses from three to four. The Mayor received a request for a Class H Liquor License from Sheila Eiler, owner of Horsin’ Around Karaoke Kafe & Store, Inc located at 3421 W. Elm Street. The class of liquor license requested authorizes the sale of beer and wine to be consumed at tables only, bar sales are not permitted. Ms. Eiler opened the restaurant in February 2003 and in July 2003 obtained unanimous approval from the City Council for a conditional use permit to allow the consumption of alcoholic beverages in conjunction with the operation of a restaurant with live entertainment. Ms. Eiler has been fingerprinted and met with Mayor Low; she has submitted all required information and paid the $700 annual license fee. In addition, the staff at Horsin’ Around Karaoke Kafe is required to attend BASSETT training classes. As Liquor Control Commissioner for the City of McHenry, Mayor Low is recommending the City Council to: a) Approve the request for a Class H License from Horsin’ Around Karaoke Kafe & Store, Inc. d/b/a Horsin’ Around Karaoke Kafe at 3421 West Elm Street, subject to the receipt of a satisfactory fingerprint results. b) Authorize the Mayor’s execution of the attached ordinance increasing the number of Class H Liquor Licenses from three to four. mmg CONSENT AGENDA TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: August 4, 2003 Regular City Council Meeting RE: Year 2004 Community Development Block Grant Application The city received notice of the McHenry County Year 2004 Community Development Block Grant Program funding cycle. This year, staff is recommending two projects for submittal: 1) $189,750 for the extension of municipal sanitary sewer to the Lakewood Road Subdivision and 2) $288,750 for the extension of municipal water service to the Lakewood Road Subdivision. As the City Council is aware, In February 2003, authority was granted to proceed with the Lakewood Road Subdivision Sanitary Sewer project and in April 2003 establishment of a special service area for the project was approved. Since the city is already proceeding with the extension of sanitary sewer service to the residents of Lakewood Subdivision, it is staff’s opinion that it would be practical to also apply for funding for the extension of municipal water service. Under the CDBG program, federal funds are allocated to local communities. A formula is used to direct funding to areas most in need of assistance, i.e. low to moderate-income levels. This grant program is unique in that it allows local governments the flexibility to use these federal funds to design the programs and to implement the activities appropriate to meeting these needs. As the City Council may recall, McHenry was successful in securing two grants last year, $79,446.50 for the Petersen Park Washroom/ Utility Extension project and $19,186 for the Petersen Park Expansion Plan. It is recommended that the City Council approve the Mayor’s execution of the attached Resolution authorizing the submission of grant applications for the extension of water and sewer utilities to the Lakewood Road Subdivision. mmg RESOLUTION R-____________ WHEREAS, THE City of McHenry desires to provide water and sanitary sewer service to all its residents, and; WHEREAS, the homes along Lakewood Road are not served by the City’s water and sanitary sewer service, and; WHEREAS, the City of McHenry is eligible to apply to McHenry County for Community Development Block Grant funding to assist paying for the provision of water and sanitary sewer service to the residents along Lakewood Road; NOW, THEREFORE, be it resolved by the Mayor and City Council of the City of McHenry, McHenry County, Illinois, that the City Administrator is authorized to apply for Community Development Block Grant assistance from McHenry County to construct water and sanitary sewer service systems for Lakewood Road . PASSED this day of August 2003. AYES: NAYS: ABSENT: NOT VOTING: ABSTAINED: _______________________________ Mayor ATTEST: ____________________________ City Clerk CONSENT AGENDA TO: Mayor and City Council FROM: Daniel J. Marcinko, Director of Public Works FOR: August 4, 2003 Regular City Council Meeting RE: Street Division Asphalt Roller ATTACHMENTS: Bidders Specifications RECOMMENDATION: To authorize the request to advertise for bids for the Street Division Asphalt Vibratory Roller. Background In the 2003/04 budget staff included the replacement of a self-propelled 2.5-ton double drum asphalt vibratory roller in the Public Works Street Division. This vehicle is an essential part of the asphalt paving and patching operations that are performed by the department. This purchase will replace a 1987 Caterpillar roller, which is in need of extensive repair. The new roller incorporates vibratory drums that provide the paving operations better compaction resulting in a better asphalt product. Attached are the specifications for the replacement double drum asphalt vibratory roller. Recommendation Staff requests authorization to issue the bid specifications for the Street Division asphalt vibratory roller. CONSENT AGENDA TO: Mayor and City Council FROM: Daniel J. Marcinko, Director of Public Works FOR: August 4, 2003 Regular City Council Meeting RE: Sanitary Sewer Division New Vehicle ATTACHMENTS: 1. State of Illinois Truck Bid Pricing 2. Proposal for Equipment and Installation RECOMMENDATION: 1.) Waive the bidding requirements and approve Bob Ridings Ford State of Illinois Bid Pricing for the purchase of a new Sewer Division Pick Up Truck in an amount not to exceed $29,289.00. 2.) Waive the bidding requirements and approve Maintainer Corporation proposal for the installation of equipment on Sewer Division Truck in an amount not to exceed $33,788.00. Background Through the State’s Bidding and Purchase Plan, the Sewer Division is requesting the purchased a 2004 model cab and chassis 2-wheel drive truck. The proposed vehicle was approved in the 2003/04 budget and will replace an existing older model that is utilized by the Sewer Division for the maintenance and repair of the lift station pumps throughout the city. With Councils approval the requested vehicle will need the necessary modifications to accommodate the 6000 lb. Capacity Fully Hydraulic Crane and side storage compartments. The following is the detailed cost proposals for the truck, trade in of the existing vehicle and crane equipment: Bob Ridings Ford – Springfield, Illinois New Truck $29,289.00 Trade In Value of existing truck Existing Truck (5,800.00) Maintainer Corporation of Iowa – Sheldon, Iowa Crane w/install 33,788.00 Total $57,277.00 The approved budget for this item is $65,000. Recommendation Staff recommends waiving bidding requirements and approving Bob Ridings Ford State of Illinois Bid Pricing for the purchase of a new Sewer Division Pick Up Truck in an amount not to exceed $29,289.00 and Maintainer Corporation proposal for the installation of equipment on the Sewer Division Truck not to exceed $33,788.00. AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Daniel J. Marcinko, Director of Public Works FOR: August 4, 2003 Regular City Council Meeting RE: Annual NPDES Permit Fees ATTACHMENTS: a) Annual NPDES Permit Fee Billing Notice b) Letter from Illinois Municipal League regarding protest of fee RECOMMENDATION: Authorize the payment to the Illinois Environmental Protection Agency for the New NPDES Permit fees for the South and Central Waste Water Treatment Plants in an amount not to exceed $30,000.00. Background During the spring’s legislative session, the Illinois General Assembly adopted, and Governor Blagojevich signed the FY 2004 Budget Implementation (State Finance Revenue) Act. This law establishes new or increased fees for many environmental permitting activities administered by the IEPA, including the National Pollutant Discharge Elimination System (NPDES). Entities with wastewater treatment facilities within the state operating under an NPDES Permit are subject to annual fee. As of July 1, 2003, a number of revisions have been made to the IEPA’s fee structure. The IEPA will begin collecting substantial annual fees from all NPDES permit holders (there were no fees prior to July 1, 2003). Fees are based on a variety of factors such as the type of operation, the nature of the discharge and flow rate of the discharge. Specific classifications and fees are detailed below: NPDES Permit IL0066257 South Waste Water Plant $15,000 NPDES Permit IL0021067 Central Waste Water Plant $15,000 Because these are new permit fees encumbered by the city as a result of the recently enacted state law, this was not included in the 2003/04 budget. Staff is requesting council to authorize payment of the new NPDES Permit fees for the city’s wastewater treatment facilities. Recommendation It is staff’s recommendation to authorize the payment to the Illinois Environmental Protection Agency for the New NPDES Permit fees for the South and Central Wastewater Treatment Plants in an amount not to exceed $30,000.00. In addition, staff is recommending paying these permit fees under protest following the guidelines in the attached information from the Illinois Municipal League.