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Minutes - 04/09/2019 - Public Works Committee
Public Works Committee Meeting Minutes April 9, 2019 Call to Order/Roll Call Alderman Santi called the meeting to order at 7:00 p.m. Deputy Clerk Meadows proceeded to call the roll. Roll call: Members present: Alderman Curry, Alderman Mihevc and Alderman Santi. Others present: Director of Public Works Schmitt, Engineer Strange, Street Division Superintendent Schweda and Wastewater Superintendent Ruzicka. Public Comment Alderman Santi addressed Ms. Evans who was a resident in attendance wishing to comment on roadway concerns. He asked if she would mind holding her comments until the Committee Members began their discussion on agenda item # 6, which was an agenda topic regarding the proposed 2019 Road Resurfacing Program. Ms. Evans agreed to hold her comments until the Committee Members addressed agenda item #6. Motion to approve the January 15, 2019 Public Works Committee meeting minutes Alderman Santi asked the Committee Members if they had any questions or comments on the January 15, 2019 Committee Meeting Minutes.The Committee Members offered no comments. A Motion was made by Alderman Mihevc and seconded by Alderman Curry to approve the Committee Meeting minutes as presented. Roll call: Vote: 3-ayes: Alderman Mihevc, Alderman Curry and Alderman Santi. 0-nays, 0-abstained. Motion carried. Annual Summary of National Pollutants Discharge Elimination System (NPDES) Stormwater Discharge Permit Wastewater Superintendent Ruzicka provided the Committee Members with a summary of the annual inspection requirements with respect to stormwater management. He reported that the IEPA MS4 permit requires the following best management practices: • Public education and outreach on stormwater impacts • Public involvement and participation • Illicit discharge detection and elimination • Construction sites used for stormwater runoff control • Post construction stormwater management in new development and redevelopment • Pollution prevention/good housekeeping for municipal operations Superintendent Ruzicka continued on to discuss the way in which each of the prescribed best management practices are addressed by the Wastewater Department's personnel. He reported the City partners with the Friends of the Fox to provide public education on ways in which to avoid negatively impacting stormwater runoff. Alderman Santi questioned what type of organization was the Friends of the Fox.Superintendent Ruzicka reported that the Friends of the Fox River is a non-profit organization of concerned citizens taking action to protect and maintain the quality of the Fox River Watershed. In addition, the City is mandated by the IEPA to annually place at least one article in the City's newsletter which provides household tips to avoid polluting stormwater systems. Superintendent Ruzicka commented on the Wastewater Department's inspection of the City's 197 outfalls. He reported that they are required by the IEPA to inspect each of the outfalls every four years. Staff inspects 25% of the outfalls each year. They have detected several residential illicit discharge violations mainly due to the draining of backyard pools. None of which introduced any contaminates into the stormwater systems. Alderman Curry asked if the City had recently added any new outfalls. Superintendent Ruzicka replied yes,they had added two new outfalls due to the expansion of the Wastewater Treatment Plant. Superintendent Ruzicka concluded his report by thanking the Committee Members for their time. Review and possible recommendation to present to the full City Council the 2019 Road Resurfacing Program for authorization to publicly bid. Alderman Santi asked Ms. Evans if she would like to address the Committee Members at this time. Ms. Evans proceed to join the Committee Members at the meeting table. Ms. Evans reported that she had circulated a petition to her neighbors who all reside on Loch Glen Lane. She proceed to read the petition's headline as follows (the petition is attached to the minutes as Exhibit "A"): "We the residents of Loch Glen Lane, McHenry, Illinois, hereby petition the City of McHenry, Illinois to resurface Loch Glen Lane rather than patching it. It has been in need of repair for several years. It is our opinion that simply patching this street is not sufficient and a waste of time and money". Ms. Evans reported that she and her husband has resided on Loch Glen Lane for 17 years and many of their neighbors had lived on Loch Glen Lane for over 27 years and they had reported that the street has never been resurfaced. In addition, she reported that as she canvased the neighborhood every neighbor was very willing to sign the petition and thanked her for her efforts. A lengthy discussion ensued with respect to the resurfacing of Loch Glen Lane. The Committee Members and Staff noted that Loch Glen Lane is one of the roadways ranked at the top of the five year road program's list. Receiving a current condition ranking of 3 points out of a 10 point system, with the ranking of #1 being equivalent to a gravel road and a ranking of #10 being equivalent to a newly paved road. However, funding the resurfacing with respect to this year's proposed budget is highly unlikely. Ms. Evans questioned the cost difference between the large scale patching project and the full resurfacing of the roadway. Engineer Strange reported that he did not have the number of asphalt yards required to patch the roadway and could not guess on the cost. However,the cost to resurface Loch Glen Lane is estimated to be$167,000. Alderman Santi recommended Ms. Evans attended the April 15th City Council meeting at which time the FY-19/20 Budget will be discussed. Ms. Evans thanked the Committee Members for their time. Engineer Strange provided the Committee Members with an overview of the proposed 2019 road resurfacing program. He reported that the City has approximately 125 centerline miles of roadway. In order to establish the priority list of street improvements, Staff visited each street to inspect the current conditions. In addition,the City has over 100,000 square yards of parking lots and facility access roads. Engineer Strange continued on to discussed the proposed 2019 Road Resurfacing Project. He reported that the majority of the Glacier Ridge Subdivision's roadways had not been constructed to the current City standards. Staff is recommending that Chickaloon Drive be totally reconstructed to include milling and resurfacing. He provided the Committee Members with details of the scope of the project. Public Works Director Schmitt commented on the Curran Road S Curve safety improvement project. Which is 90% funded by Federal funds and 10% funded by local matching funds (MFT) and scheduled for a June IDOT letting. He noted depending on the bid outcome there might be some mobilization cost savings. Engineer Strange concluded his overview of the proposed 2019 Road Resurfacing Project by discussing Staffs recommendation to provide a base bid for the reconstruction of Chickaloon Drive along with alternative bids for Curran Road, Katmai Trail, Denali Trail and Illiamna Trail. A lengthy discussion ensued with respect to the details of the RFP. At the conclusion of the discussion regarding the 2019 Road Resurfacing Project, a Motion was made by Alderman Curry and seconded by Alderman Mihevc to brine the base bid alone with the alternative bids and authorization to publicly bid to the full City Council for their consideration. Roll call: Vote: 3-ayes: Alderman Curry, Alderman Mihevc and Alderman Santi. 0- nays, 0-abstained. Motion carried. Staff Reports Engineer Strange provided the Committee Members with an update on the Pearl Street/ Lincoln Road project. He reported that the punch list work began the week of April 8tn The punch list items includes ditch grading, pouring of ADA sidewalk ramps along the multi-use path, stone rip rap installations, sign relocation,.and other necessary and incidental work. Engineer Strange provided the Committee Members with an update on the Green Street Bridge project. He reported that the punch list work began on April Sth. Engineer Strange commented on the outstanding punch list items which needs to be completed are some remaining structural concrete repairs, bridge fascia cleaning, grinding of imperfections along concrete pour joint lines, site cleanup, as well as other necessary and incidental work. Engineer Strange provided the Committee Members with an update on the Timothy Clover Water Main Replacement project. He reported that Staff will be meeting with representative from Maneval Construction, Inc. to begin coordination of completion of punch list work. The punch list work includes adjustment of drainage structures, ditch regrading, and correction/repair of landscaping items. Public Works Director Schmitt noted that due to the extreme winter weather the roadways had experienced a thaw/heave like he has never seen before. Street Division Superintendent Schweda reported that the Street Department usually uses 15 tons of cold patch. However, this winter season they used 50 tons of material in order to continuously patch the winter potholes. Other Business Alderman Santi reported that Public Works Director Schmitt will be retiring in 2 % weeks. He along with the other Council Members thanked Director Schmitt for his 35 years of dedicated public service. Alderman Santi noted that Director Schmitt will be greatly missed by all. Motion to Adjourn There being no further public business to discuss, a Motion was made by Alderman Mihevc and seconded by Alderman Curry to adiourn from the public meeting at 7:23 p.m. Roll call: Vote: 3- ayes: Alderman Mihevc, Alderman Curry and Alderman Santi. 0-nays, 0-abstained. Motion carried. Respectfully submitted, Debra Meadows Approved this day�I 1O. , 2019 /4,� _6� Alderman Santi Y We the residents of Loch Glen Lane, McHenry, Illinois, hereby petition the City of McHenry, Illinois to resurface Loch Glen Lane rather than patching it. It has been in need of repair for several years. It is our opinion that simply patching this street is not sufficient and a waste of time and money. Are you a rE 'hone # Name Address istered yotE Signature14 - e --- - --- — may -- ----- -- ---------- ------ ------- -------------- �'1.5-3�� -��- ----------- - L (Y' IQ e ------------- - —--- -------- ------- - -- ------------------------- IS 3 570 c r ---- . _ r 7 �.�. el �� - ----- ------- - - —-- e\ �S 5�3V �'3 --- fe v�y� lr—r_r-- --u—227_1, M41--- -�'S — � c UP<-�k $'1� - ��'� '3�:�5��'l YIZ�r��- -----�-�3 �C�_ G-i,�r(----- --- _-� ri�,��1•'z�_ - Lys We the residents of Loch Glen Lane, McHenry, Illinois, hereby petition the City of McHenry, Illinois to resurface Loch Glen Lane rather than patching it. It has been in need of repair for several years. It is our opinion that simply patching this street is not sufficient and a waste of time and money. Are you a reg- . Name Address WerPd untP�r Signature - zZ z Z- -r1 - .sue 2 (:Z I c 1, 6 kA 6-let- a iA e,, il eJ a 4 ail a 1 � . ZLJ -�-07�R Z� /�/'64 a��— Z- 6QA 45��4�� 224 6 56 o 154 4 1,4 i'q.w Ilf 2 cl L-cc 6 I-e h �J ---- 5 5 Loch CD/ell . e-A-1q, 01111k �� sLALo LA94S BSc o 1-4.)c b Le4a — � _ __ U We the residents of Loch Glen Lane, McHenry, Illinois, hereby petition the City of McHenry, Illinois to resurface Loch Glen Lane rather than patching it. It has been in need of repair for several years. It is our opinion that simply patching this street is not sufficient and a waste of time and money. p�; Are you a reg- i� _#� Name Address L%terP d—vzte-r— Si nature - _2( / 9 LL5 i s: K6 A �2-3 7 cZet 4" (A5) qV 3--93z7 �� S ��-- a2© 3 C&.,. Lem � VLv 1 *(f - L4(0 (lvaAottrlm� V -eta / �UC �t,� Vr %5- 16 �1��1 _ e ' r 5 33 GUT ale-e% yew