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Home My WebLink AboutPacket - 04/03/2006 - City Council City of McHenry 333 South Green Street , www.ci.mchenry.il.us McHenry,Illinois 60050-5495 Mayor's Office AGENDA =3�w11rit (815) 363-2108 REGULAR CITY COUNCIL MEETING Fax (815) 363-2119 Monday,April 3, 2006, 7:30 P.M. Clerk's Office 1. Call to Order (815)363-2100 2 Roll Call Fax(815)363-2128 3. Pledge of Allegiance Administration (815)363-2108 4. Proclamation: April 2006, National Donate Life Month ow Fax(815)363-2119 5. Public Input Session — 10 Minute Limitation Public Works 6. Consent Agenda: Community Development A. Approve City Council Minutes: September 12, 2005, September 19, 2005, October 24, (815)363-2170 2005, March 13, 2006, March 20, 2006; Fax(815)363-2173 B. Resolution - National Incident Management System (NIMS); C. Ordinance authorizing the donation of surplus computer equipment; Parks and Recreation D. Purchase of Toro Grounds Master 4100-D Rotary Mower through State of Illinois Joint (815)363-2160 Purchase Program for $41,250.53; Fax(815)363-3186 E. Final Pay Request from Manusos General Contracting, Inc. for Water Treatment Plant No. 2 improvements for $1 1,926; Police Non-Emergency F. Ratification of 2006/2007 NISRA budget; and (815)363-2200 G. Parks and Recreation Picnic Permits. Fax(815)363-2149 7. Request for Honorary Street Sign Mayor 8. Request for zoning map amendment, Randy Lively, 2623 Lincoln Road Susan E.Low 9. Ordinance approving the Crystal Lake Road Sub-Area Plan City Clerk 10. Request from McHenry Area Jaycees for 1) use of Petersen Park, city support services, and Janice C.Jones waiver of all associated fees for Annual Jaycee Days Fourth of July Event; and 2) Award contract to Melrose Pyrotechnics, Inc. for Annual Jaycee Days Fourth of July Fireworks Treasurer Program not to exceed $20,000 David M.Welter 11. Ordinance approving Final Plat of re-subdivision for a portion of Lots 1, 8, 9 and 10 in Aldermen Meijer/Home Depot Subdivision WARD 1 Victor A. Sand 12. Request for Qualifications for construction of Phase I of the Riverwalk WARD 2 13. Committee Recommendation: Amendment to Municipal Code Section 16-48 relating to rental Andrew A.Glab fees for Parks and Recreation facilities WARD 3 14. Proposed revisions to Northern Illinois Special Recreation Association (NISRA) Articles of Jeffrey A. Schaefer Agreement and Bylaws WARD 4 15. Mayor — Statement and Reports Steven C.Murgatroyd 16. Committee Reports WARD 5 17. Staff Reports Richard W.Wimmer 18. Future Agenda Items WARD 6 Robert J.Peterson 19. Executive Session: a) Property Acquisition b) Litigation 20. Adjournment WARD 7 Geri A.Condon Posted and Mailed: March 29, 2006 The Consent Agenda for the April 3, 20060 City Council meeting consists of the following items: A. Approve City Council Minutes: September 12, 2005, September 19, 2005, October 24, 2005, March 13, 2006, March 20, 2006; B. Resolution - National Incident Management System (NIMS); C. Ordinance authorizing the donation of surplus computer equipment; D. Purchase of Toro Grounds Master 4100-D Rotary Mower through State of Illinois Joint Purchase Program for $41,250.53; E. Final Pay Request from Manusos General Contracting, Inc. for Water Treatment Plant No. 2 improvements for $11,926; F. Ratification of 2006/2007 NISRA budget; and . G. Parks and Recreation Picnic Permits. Attachments -REGULAR MEETING MARCH 20, 2006 In the absence of Mayor Low, the Regular Meeting of the McHenry City Council was called to order by City Clerk Jones at 7:30 P.M. on Monday, March 20, 2006 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd, Wimmer, and Peterson. Absent: Mayor Low, Alderman Condon. City Staff in attendance were: City Administrator Maxeiner, Assistant City Administrator Martin, City Attorney McArdle, Chief of Police O'Meara. City Clerk Jones, Director of Community Development Napolitano, Director of Public Works Marcinko, Director of Finance Shields, Director of Parks and Recreation Merkel, and Community Relations Management Assistant Hobson. Absent: None. NOMINATION OF MAYOR PRO TEM City Clerk Jones requested a motion from the floor nominating a Mayor Pro Tem for this evening's meeting. Motion by Wimmer, seconded by Santi, to nominate Alderman Murgatroyd as Mayor Pro Tem for this evening's Council Meeting. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson. Voting Nay: None. Absent: Condon. Motion carried. PRESENTATION: FIRE CHIEF WAYNE AMORE, MCHENRY TOWNSHIP FIRE PROTECTION DISTRICT City Administrator Maxeiner announced this item was removed from the Agenda at the Fire District's request. TEN MINUTE PUBLIC INPUT SESSION There was no one present who signed in to speak during the Ten Minute Public Input Session. CONSENT AGENDA Alderman Glab requested Consent Agenda Item F, Resolution authorizing an update and annual publication of the City of McHenry Zoning Map, be pulled for further discussion. Motion by Glab, seconded by Peterson, to approve the Consent Agenda as amended: A. Approve City Council Minutes: 1. September 7, 2005 regularly scheduled meeting; B. Reduction in Letter of Credit in the amount of $815,885.74 - Lincoln Hills Subdivision; C. Reduction in Subdivision Surety Bond No 44454 in the amount of $854,207.10 and Subdivision Surety Bond No 44458 in the amount of $78,540 - Evergreen Park Subdivision; D. Ordinance amending Municipal Code Chapter 13, Traffic and Motor March 20, 2006 Page 2 Vehicle Code to allow for the installation of stop signs in Riverside Hollow Subdivision; E. Request to advertise for bids for the demolition of the Medical Arts Building, 1110 North Green Street; G. Approval of the List of Bills: ACCURINT FOR LAW ENFORCE 75.00 ACE HARDWARE, BJORKMAN'S 1,911.71 ADAMS ENTERPRISES INC, R 1,084.37 ADAMS STEEL SERVICE INC 425.04 ADAMS, R WAYNE 100.00 ADVANCED SYSTEMS TECHNOL 1,034.00 AHRENS, DARCY 130.00 ALEXANDER CHEMICAL CORP 4,715.50 ALEXANDER EQUIPMENT COMP 249.10 ALEXANDER LUMBER CO 103.83 ALTHOFF INDUSTRIES INC 26,700.00 AMERICAN RED CROSS OF GR 276.81 ANDERSON, KEN 123.00 APCO INTERNATIONAL INC 259.00 APWA 358.00 ARAMARK WORK APPAREL & U 261.52 ARNET, ALICE 42.15 B&W CONTROL SYSTEMS INTE 3,684.22 BADGER METER INC 2,750.00 BAXTER & WOODMAN 4,441.98 BERG, JILL 37.24 BIERIG, STEVEN M 1,900.00 BLOOMINGTON SECURITY SOL 47.16 BONCOSKY OIL COMPANY 18,295.14 BONNELL INDUSTRIES INC 4,040.00 BOTTS WELDING & TRUCK SE 77.00 BRADY & ASSOCIATES, PHIL 3,396.00 BROGAN, WILLIAM J 31.58 BROWNELLS INC 181.46 BULL VALLEY BP 48.00 BUSS FORD SALES 930.63 BUSS, DOLORES A 7.64 CAPITAL GAINS INCORPORAT 3,785.72 CAREY ELECTRIC 270.00 CARNEY AND COMPANY INC 35.00 CARQUEST AUTO PARTS STOR 442.39 CDW GOVERNMENT INC 27,056.55 CENTEGRA OCCUPATIONAL ME 520.75 CERTIFIED SERVICES INC 43.34 CHAPEL HILL FLORIST INC 47.00 CHICAGO INTERNATIONAL TR 179.18 CHICAGO TESTING LABORATO 3,650.00 CINQUEGRANI, NICHOLAS L 25.49 CINTAS CORPORATION #355 558.58 CLESEN, NICHOLAS 25.98 CLIFFORD-WALD 110.40 COMED 46,706.00 COMMUNICATIONS REVOLVING 115.00 CORPORATE TRAINING CENTE 65.00 CRESCENT ELECTRIC SUPPLY 14.26 CRYSTAL MANOR STABLE 170.00 CURRAN CONTRACTING COMPA 671.65 D'ANGELO NATURAL SPRING 36.25 D'ANGELO, DAVID 100.00 DELLO BASKETBALL SCHOOL 1,080.00 DENOVO, JOHN 100.00 DOCUMENT IMAGING DIMENSI 1,682.42 DON'S TOWING 25.00 DONEVSKI, GRACE 45.00 DOOR SYSTEMS INC 227.50 DOWNTOWN BUSINESS ASSN 1,369.00 EAST JORDAN IRON WORKS 1,800.00 ED'S RENTAL & SALES INC 40.00 EPCO PAINT 116.41 FAST EDDIES CAR WASH 60.15 FBI NAA 40.00 FEDEX 17.16 FLESCH COMPANY INC, GORD 629.40 March 20, 2006 Page 3 FORKLIFT TRAINING PRO 308.95 FOTO FAST 7.25 FOUR SEASONS DISPLAY INC 14,740.00 FOX VALLEY CHEMICAL CO 65.00 G IMPRESSIONS INC 77.00 GALLS INCORPORATED 53.47 GELWICKS, DAVE 111.58 GERAGHTY, MARCI 285.46 GLENDALE 103.50 GLICK, DEBORAH A 93.28 GROVES, MARK 100.00 GROWER EQUIPMENT 6 SUPPL 38.81 GURRIE, LETITIA 110.72 HANSEN'S ALIGNMENT, DON 130.00 HAUGHEY, BRIAN 100.00 HERITAGE-CRYSTAL CLEAN 99.68 HOLIAN ASBESTOS REMOVAL 375.00 HYDRAULIC SERVICES AND R 328.22 IAEI 90.00 IAHPC 50.00 ICMA 5,250.00 ILLINOIS GFOA 190.00 ILLINOIS SECTION AWWA 190.00 JOHNSBURG BOWL 990.00 JULIE INC 238.10 JUNGMANN, MARLENE B 219.00 KALE UNIFORMS INC 182.65 KIEFER & ASSOC, ADOLPH 1,397.84 KIMBALL MIDWEST 887.88 KOLLENKARK, WILLIAM 160.18 KOTTKE, RICK 74.00 KRABY, MARY 96.00 KTD INC 119.96 LANG PONTIAC-CADILLAC-SU 60.25 LEACH ENTERPRISES INC 333.39 LET ME ARRANGE IT INC 650.00 LEWIS EQUIPMENT CO 122.71 LINE, GARY 53.50 LOCKWOOD, STEVE 100.00 LUEDER, JEAN 100.00 LUNKENHEIMER, PATTIE 11.36 MARASCO, LINDA 45.00 MARENGO DISPOSAL CO 33.00 MARCS, LLC 4,012.00 MARTIN, DOUG 327.46 MASSOTH, JOANN 130.00 MATERIAL HANDLING SERVIC 133.57 MCANDREWS PC, THE LAW OF 6,800.00 MCCANN INDUSTRIES INC 32,281.00 MCH COUNTY DEPT OF HEALT 328.00 MCHENRY ANALYTICAL WATER 415.00 MCHENRY AREA CHAMBER OF 234.00 MCHENRY AREA SOCCER FEDE 2,170.00 MCHENRY COMMUNITY HIGH S 5,312.00 MCHENRY COMMUNITY SCHOOL 8,956.06 MCHENRY COUNTY CHIEFS OF 141.00 MCHENRY COUNTY COUNCIL O 90.00 MCHENRY COUNTY EDC 500.00 MCHENRY COUNTY GLASS & M 31.00 MCHENRY COUNTY RECORDER 300.00 MCHENRY COUNTY SUPPLY IN 64.00 MCHENRY COUNTYS 4 WHEEL 10.00 MCHENRY ELECTRIC & SUPPL 3,614.64 MCHENRY FIRESTONE 378.00 MCHENRY NAPA 1,260.57 MCHENRY PRINTING SERVICE 759.50 MCHENRY PUBLIC LIBRARY 444.00 MCHENRY STORAGE, THE 685.00 MCHENRY TOWNSHIP FIRE PR 165.00 MENNENOH, ALAN 100.00 METRA 877.45 MEYER MATERIAL COMPANY 350.37 MIDCO 156.25 MIDWEST METER INC 47,445.24 MINUTEMAN PRESS OF MCH 803.33 MURDOCK INC 296.00 NAPOLITANO, JOSEPH 39.00 March 20, 2006 Page 4 NATIONAL WATERWORKS 2,128.00 NICOR GAS 14,391.50 NORTH AMERICAN SALT CO 18,489.40 NORTH SUBURBAN WATER 30.00 NORTHERN BALANCE & SCALE 96.00 NORTHERN KEY & LOCK INC 75.00 NORTHWEST AUTO ELECTRIC 45.00 NORTHWEST ELECTRICAL SUP 831.63 NORTHWEST NEWS GROUP OF 615.10 NWBOCA 45.00 O'HERRON CO INC, RAY 7,004.82 OFFICE DEPOT INC 213.34 OTTOSEN BRITZ KELLY COOP 1,518.00 PACE 10,138.74 PARDUE, RYAN 37.76 PARISI, JOE 100.00 PATTEN INDUSTRIES INC 21.12 PETROW, STEPHANIE S 105.00 PETTIBONE & CO, P F 1,233.25 PITNEY BOWES INC 310.85 PRECISION SERVICE & PART 869.02 PROSAFETY INC 120.50 R & S DISTRIBUTORS INC 278.55 RADICOM INC 302.24 REIL CONSTRUCTION INC 63,795.00 RESERVE ACCOUNT 1,500.00 REX AUTO BODY 824.21 RICHARDSON ENTERPRIZES 193.31 RINGWOOD BP 57.00 RIVERSIDE BAKE SHOP 35.90 ROGERS, PAUL 94.94 ROTARY CLUB OF MCHENRY 189.95 ROWE, HERBERT W 2,630.00 RUSHING, RHONDA 130.00 S-F ANALYTICAL LABORATOR 395.00 SAFETY SYSTEMS CORPORATI 938.64 SAFETY TIMES 99.00 SBC 5,486.43 SBC LONG DISTANCE 43.94 SCHMITT, JON 76.63 SCHWEDER, KEN 100.00 SETTLERS HILL RDF 13,449.16 SEXTON, ERIC M 56.35 SHERMAN MECHANICAL INC 210.02 SIGARMS INC 15,299.00 SIMPLEX GRINNELL LP 5,769.00 SIPOLA, NICHOLAS 12,099.06 SMITH ENGINEERING CONSUL 162,950.78 SPEER FINANCIAL 421.95 SPON WATER CONSULTING LL 813.60 ST PAULS EPISCOPAL CHURC 594.00 STANS OFFICE TECHNOLOGIE 672.44 STAPLES BUSINESS ADVANTA 177.09 SUDRICK, KRISTI J 115.25 SWIDER, ED 100.00 THREE D DESIGN STUDIO LL 5,783.45 TOMARK SPORTS INC 768.20 TOPS IN DOG TRAINING COR 591.50 TRAFFIC CONTROL & PROTEC 2,594.45 TRI-COUNTY TRUCK TOPS IN 584.00 UNIFORMITY INCORPORATED 171.25 USA BLUEBOOK 677.24 VIKING CHEMICAL COMPANY 1,329.95 VILLASANA, VIC 100.00 WATER PRODUCTS - AURORA 270.32 WATER SOLUTIONS UNLIMITE 2,860.00 WEGENER, ROBERT J 78.60 WENZLER, KATHARINA 60.00 WHITE WAY SIGN 531.27 WHOLESALE DIRECT INC 71.29 WIGMAN, GARY R 560.18 WILLIAM BROTHERS CONSTRU 143,099.75 WINTERNALS SOFTWARE LP 316.68 WOOD, ROLAND 56.00 WOODSTOCK AUTO PARTS 395.70 YOUNG REMBRANDTS INC 585.00 ZANCHO, BRYAN 200.00 March 20, 2006 Page 5 ZIEBELL WATER SERVICE PR 4,330.50 ZMT INC 20.00 ZUKOWSKI ROGERS FLOOD & 13,978.00 GRAND TOTALS 846,490.64 FUND TOTALS GENERAL FUND 238,765.64 ANNEXATION FUND 13,288.00 MOTOR FUEL TAX FUND 18,489.40 DEVELOPER DONATION FUND 69,578.45 TIF FUND 27,832.76 DEBT SERVICE-1997A FUND 421.95 CAPITAL IMPROVEMENTS FUND 14,616.80 WATER/SEWER FUND 152,595.91 UTILITY IMPROVEMENTS FUND 228,220.22 RISK MANAGEMENT FUND 2,791.43 INFORMATION TECHNOLOGY FUND 30,856.32 RETAINED PERSONNEL ESCROW 33,148.98 POLICE PENSION FUND 15,864.78 TOTALS 846,490.64 Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson. Voting Nay: None. Absent: Condon. Motion carried. CONSENT AGENDA ITEM F: RESOLUTION AUTHORIZING AN UPDATE AND ANNUAL PUBLICATION OF THE CITY OF MCHENRY ZONING MAP Alderman Glab stated he has not received a copy of the updated Zoning Map. He advised since he has not seen the map, he cannot condone its publication. Director of Community Development Napolitano stated the Zoning Map has not yet been published. The request before Council this evening is approval of a resolution which authorizes the publication of the updated City of McHenry Zoning Map with revisions effective December 31, 2005. The map is usually not provided to Council prior to publication of the notice. City Attorney McArdle stated he would review State Statutes regarding the annual publication of the map, and will advise prior to the end of Council meeting REQUEST FROM MCHENRY TOWNSHIP FIRE PROTECTION DISTRICT FOR • USE OF PETERSEN PARK ON SATURDAY, JUNE 17, 2006 TO HOST A BENEFIT CONCERT: • SPECIAL EVENT LIQUOR LICENSE FOR THE SALE OF BEER AND WINE: • WAIVER OF ALL ASSOCIATED FEES. Management Assistant for Community Relations Hobson stated the McHenry Township Fire Protection District has requested use of Petersen Park on Saturday, June 17, 2006 to host their annual fundraising event to support the attendance of local children at the Illinois Fire Safety Alliance Burn Camp. Management Assistant Hobson noted the Fire District has hosted a similar event in Petersen Park in 1997 and in 2002. In conjunction with the request, a Special Event Liquor License to allow for the sale of beer and wine is being sought. The Fire District is requesting waiver of all associated fees for the event. Management Assistant Hobson noted Staff supports the request. March 20, 2006 Page 6 Motion by Schaefer, seconded by Wimmer, to accept Staffs recommendation to approve the request from McHenry Township Fire Protection District for. • Use of Petersen Park on Saturday, June 17, 2006 to host a benefit concert; • Special Event Liquor License for the sale of beer and wine; • Waiver of all associated fees. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson. Voting Nay: None. Absent: Condon. Motion carried. REQUEST FROM CONCEPT DEVELOPMENT GROUP FOR TEMPORARY SIGNS AND OUTSIDE FOOD SERVICE AT THE NORTHGATE SHOPPING CENTER FOR A PROPOSED "CRUISE NIGHT" EVENT TO BE HELD ON SATURDAYS FROM SPRING THROUGH FALL 2006 Management Assistant Hobson informed Council the request is to host a weekly "Cruise Night" on Saturdays from spring through fall this year. The event would be conducted on private property. The applicant is seeking Council approval to post temporary signs announcing the event, in addition to providing the outside service of food for the "Cruise Nights". Food would be provided by Mulligan's Saloon and Grill which is located on the site. In response to an inquiry, Management Assistant Hobson stated only food would be served outside. It would be served "carhop style". No alcoholic beverages would be served or sold outside on the premises. Alderman Glab expressed concern regarding parking which would be usurped by the event. Applicant Mr. Jim Schaid addressed Council stating he spoke with a majority of the business owners in the center who all expressed support for the event. Mr. Schaid also stated Home State Bank has offered to permit overflow parking on their site. Alderman Schaefer also expressed parking concerns. He inquired about sight line visibility and asked about the extent to which carhops would be used. He expressed safety issues might be encountered. Alderman Santi inquired what temporary signage is being proposed. Mr. Schaid stated signs would be posted approximately two hours prior to the event and would be removed at the event's conclusion. Responding to further inquiry, Mr. Schaid noted the event would last from approximately 5 p.m. until 8 p.m. Motion by Glab, seconded by Schaefer, to accept Staffs recommendation to approve the request from Concept Development Group for permission to host a "Cruise Night" event on Saturdays from May 2006 through September 2006 at Northgate Shopping Center and to: • Display temporary advertising signage at specific locations to announce the event; • To provide outdoor food service in conjunction with the event; March 20, 2006 Page 7 subject to: 1. No alcoholic beverages being served or sold outside of the building; 2. Receipt of a Certificate of Insurance naming the City of McHenry as additionally insured. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson. Voting Nay: None. Absent: Condon. Motion carried. CHANGE ORDER TO CONTRACT WITH HOLIAN INDUSTRIES INC FOR LEAD REMOVAL AND DISPOSAL AT FORMER MEDICAL ARTS BUILDING, 1110 NORTH GREEN STREET - IN THE AMOUNT OF $14,700 Assistant Administrator Martin stated Holian Industries has discovered the presence of lead panels in the various x-ray rooms in the Medical Arts Building during their recent asbestos abatement and removal from the building. Staff is seeking authorization to enter into a change order with Holian Industries to provide for the removal and disposal of the lead panels at a cost not-to-exceed $14,700. Alderman Peterson opined the fact that the lead panes existed should have been disclosed by the seller prior to the sale of the building. City Attorney McArdle stated he would review the purchase contract and advise Council accordingly. Alderman Schaefer concurred with Alderman Peterson. Motion by Wimmer, seconded by Peterson, to accept Staffs recommendation to authorize a change order with Holian Industries for the removal and disposal of lead panels in the Medical Arts Building located at 1110 North Green Street, at a cost not-to- exceed $14,700. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson. Voting Nay: None. Absent: Condon. Motion carried. CONSENT AGENDA ITEM F: RESOLUTION AUTHORIZING AN UPDATE AND ANNUAL PUBLICATION OF THE CITY OF MCHENRY ZONING MAP City Attorney McArdle stated State Statutes require annual publication of the Zoning Map which is what Staff is requesting authority to do. He noted Council could choose to make alterations to the current policy. Motion by Wimmer, seconded by Schaefer, to approve a resolution authorizing an update and annual publication of the City of McHenry Zoning Map. March 20, 2006 Page 8 Voting Aye: Santi, Schaefer, Murgatroyd, Wimmer, Peterson. Voting Nay: Glab. Absent: Condon. Motion carried. MAYOR— STATEMENT AND REPORT There was no Mayor Statement or Report. COMMITTEE REPORTS Finance and Personnel Committee Chairman Murgatroyd announced Finance and Personnel Committee Meetings to discuss the 2006/2007 Budget were tentatively scheduled for April 5, 2006 and April 12, 2006 at 7 p.m. in the Aldermen's Conference Room. STAFF REPORTS City Administrator Maxeiner reported Centegra Health System is holding a Public Hearing in the Council Chambers on Tuesday, March 21, 2006 as required to certify their requirements for establishing an Open Heart Surgical Facility in McHenry. With the Tuesday Primary and the Municipal Center being a Polling Location, there will be much activity at the Municipal Building tomorrow. FUTURE AGENDA ITEMS There were no Future Agenda Items discussed. ADJOURNMENT Motion by Wimmer, seconded by Santi, to adjourn the meeting at 8:00 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson. Voting Nay: None. Absent: Condon. Motion carried. The Meeting was adjourned at 8:00 p.m. MAYOR CITY CLERK REGULAR MEETING MARCH 13, 2006 The Regular Meeting of the McHenry City Council was called to order by Mayor Low at 7:30 P.M. on Monday, March 13, 2006 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Santii Glab, Schaefer, Murgatroyd, Wimmer, Peterson, and Condon. Absent: None. City Staff in attendance were: City Administrator Maxeiner, Assistant City Administrator Martin, City Attorney McArdle, Chief of Police O'Meara. City Clerk Jones, Director of Community Development Napolitano, Director of Public Works Marcinko, and Director of Finance Shields. Absent Director of Parks and Recreation Merkel, Community Relations Management Assistant Hobson. JOINT RESOLUTION HONORING RETIRED ECONOMIC DEVELOPMENT COMMISSION MEMBER DONALD DOHERTY Mayor Low announced the recent retirement of resident and former mayor Donald Doherty from the City's Economic Development Commission. She requested Council consider passing a resolution acknowledging Mr. Doherty's numerous contributions to the McHenry community. Mayor Low noted Donald Doherty is a consummate leader who believes in unselfish service to his community. He has provided a wonderful influence on the quality of life in McHenry Motion by Wimmer, seconded by Schaefer, to pass and approve a resolution honoring Donald Doherty for his years of service on the McHenry Economic Development Commission. Voting.Aye: Santi, Glab; Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Mayor Low presented Donald Doherty with the framed joint resolution passed and approved by Council and the McHenry Economic Development Commission. Mr. Doherty stated he sadly but understandably decided to resign in order to spend more time with his family. Mr. Doherty thanked the City and the Economic Development Commission for the recognition and honor bestowed on him. TEN MINUTE PUBLIC INPUT SESSION There was no one present who signed in to speak during the Ten Minute Public Input Session. CONSENT AGENDA Motion by Schaefer, seconded by Murgatroyd, to approve the Consent Agenda as presented: A. Approve City Council Minutes: 1. March 6, 2006 regularly scheduled meeting; B. Parks and Recreation Request for Special Use Permit; C. Payment to Otis Elevator, $7,109.74; D. Request for Connection to Police Alarm Panel 1. McHenry County Early Leaming Center; March 6, 2006 Page 2 E. Request to Advertise for bids for Central Wastewater Treatment Plant Improvements and Upgrade; F. List of As-Needed Checks: AFLAC 4,544.82 APWA 105.00 BANKCARD SERVICES 2,189.88 BENEFIT SYSTEMS & SERVIC 41,490.66 BEST WESTERN 72.15 BONCOSKY OIL COMPANY 57.34 BUILDING & FIRE CODE ACA 640.00 CROSSROADS COUNSELING IT 1,000.00 FARM & FLEET 93.98 FEDEX 89.64 FOP UNITS I/II 1,995.00 HOLIDAY INN 66.60 HOME DEPOT/GECF 533.20 ILLINOIS DEPARTMENT OF P 722.00 ILLINOIS DEPT OF NATURAL 1,159.75 ILLINOIS STATE POLICE 20.00 IPRA 4.00 JONES, CINDY 1,562.67 MCHENRY COUNTY COUNCIL 0 1,693.00 MCHENRY COUNTY EDC 250.00 MEADOW EQUIPMENT SALES & 46,621.34 NCPERS GROUP LIFE INS. 335.00 NORTHERN ILLINOIS UNIVER 200.00 POSTMASTER MCHENRY IL 1,078.95 RESERVE ACCOUNT 1,500.00 SAM'S CLUB 239.57 SECRETARY OF STATE/INDEX 20.00 TREASURER STATE OF ILLIN 1,200.00 UNITED PARCEL SERVICE 114.77 UNITED STATES LIFE INSUR 1,250.10 UNIVERSITY OF ILLINOIS 150.00 VOA ASSOCIATES INC 58,246.44 WALMART COMMUNITY 594.39 GRAND TOTALS 169,830.25 FUND TOTALS GENERAL FUND 55,362.54 TIF FUND 59,246.44 WATER/SEWER FUND 6,636.58 UTILITY IMPROVEMENTS FUND 46,621.34 RISK MANAGEMENT FUND 1,655.47 INFORMATION TECHNOLOGY FUND 307.88 TOTAL 169,830.25 Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR ZONING MAP AMENDMENT FROM RANbY LIVELY, 2623 LINCOLN ROAD Director of Community Development Napolitano summarized the request for zoning map amendment as requested by Randy Lively for his property located at 2623 Lincoln Road. He stated the applicant is requesting RS-2 Medium Density Single Family Zoning for his 1.3-acre parcel. The applicant would like to split the property into two lots as permitted by the State Plat Act. The lot containing the existing home would be approximately 154'X193' (30,426 sf) and the new lot would be 81'X193' (15,209 sf). Director Napolitano noted the Planning and Zoning Commission at a Public Hearing March 6, 2006 Page 3 held on 1/5/06 unanimously recommended denial of the request as it did not meet all of the zoning map amendment criteria for approval. Director Napolitano stated Staff has struggled with the request and has expressed concern with the access to Lincoln Road together with the aesthetics of the unusually configured lots in relation to the existing neighborhood. Ultimately, Staff has recommended denial of the request. Applicant Randy Lively addressed. Council and provided a written statement in support of his request. A copy of Mr. Lively's written statement is on file in the City Clerk's Office. In summation, Mr. Lively stated he needed the City to-work with him to allow the zoning request. He stated he would do whatever the City recommends in order to make that happen. He is well aware of the safety and welfare concerns expressed by Staff. He respectfully asked the Council to favorably consider his request for zoning map amendment. Motion by Murgatroyd, seconded by Condon, to consider the unfavorable recommendation of the Planning and Zoning Commission, but to approve the zoning map amendment request to RS 2 Medium Density Single Family Residential District as submitted by Randy Lively for his property located at 2623 Lincoln Road. In response to Alderman Murgatroyd's inquiry, Director Napolitano provided Council With the current uses and zoning of the property Surrounding Mr. Lively's parcel. Responding to Alderman Wimmer's inquiry, Director Napolitano stated the driveway for the new lot could access onto Lincoln Road or the Hilltop School driveway. Alderman Wimmer stated he does not support the zoning map amendment. The division of the property appears to be an afterthought as the second lot would be awkward in size and shape. Alderman Peterson noted it would be difficult to support the request unless he could learn more regarding the proposed two-lot subdivision. Alderman Condon inquired if City requirements and ordinances could facilitate a driveway for the second lot. She also inquired if there would be sufficient building set back from all property lines on the second lot. Director Napolitano responded the Applicant would have to locate the building as far to the west as possible. Responding to Alderman Santi's inquiry, Mr. Lively stated the property was annexed due to his need for connection to municipal water and sewer. Alderman Santi stated he sympathized with Mr. Lively's circumstances, but concurred with Alderman Wimmer. Alderman Glab inquired as to City ordinances regarding placement of driveways on residential lots. Director Napolitano responded the issue of driveways not having direct access onto Collector Roads is specified in the City's Subdivision Control and Development Ordinance. Alderman Glab stated he is undecided with regard to the Applicant's request at this time. Alderman Schaefer asked whether Mr. Lively's current residence is for sale. Mr. March 6, 2006 Page 4 Lively responded his home is currently for sale, and he intends to build a new residence on the second lot. Alderman Condon stated she cannot support access onto Hilltop School driveway as it would present an unsafe situation. Alderman Condon noted she has aesthetic issues with how the property was originally divided. She opined it is unfortunate money was spent by Mr. Lively and he was encouraged to proceed with his request. Alderman Glab inquired about the access easement and the ownership of the Hilltop School driveway. Director Napolitano responded School District 15 owns Hilltop School and its driveway. Attorney McArdle interjected eventually the Hilltop School easement will revert back to the school district and Mr. Lively would be required to access his property from Lincoln Road. Alderman Glab suggested a more creative approach be sought to facilitate the project for Mr. Lively. Responding to Alderman Condon's inquiry, Attorney McArdle stated property access will be implied if the zoning map amendment is granted. Mayor Low stated there appears to be insufficient support for Mr. Lively's request, but Council has expressed interest in the project. Mayor Low offered to table the discussion until a later date. The motion was withdrawn. City Administrator Maxeiner suggested Mr. Lively meet with Staff to consider plan alternatives before Mr. Lively incurs any additional expense. PRELIMINARY AND FINAL PLAT APPROVAL FOR THE SHOPS OF FOX RIVER SUBDIVISION — LOCATED ON THE EAST SIDE OF NORTH ROUTE 31 Director Napolitano stated Applicant Woolpert Inc has requested preliminary and final plat approval for the Shops of Fox River Subdivision located on the east side of Route 31 immediately north of the proposed FAP 420. Director Napolitano stated the Planning and Zoning Commission at a meeting held on October 6, 2005 unanimously recommended approval. Director Napolitano noted, although there are some issues which still require resolution, Staff supports the requested plat approval, subject to conditions specified by the Planning and Zoning Commission, namely: 1. The applicant shall address all remaining engineering comments; 2. The elevations (including rear elevation), landscape plan, and site plan shall be approved by Staff; 3. IDOT issuance of a roadway improvement permit; 4. The recordation of the plat within six months of Council approval. In attendance was Bill Lakios of Woolpert Inc. who addressed Council, stating he is March 6, 2006 Page 5 excited about this new development in the City of McHenry. Alderman Schaefer noted he has concerns regarding some of the building configurations, specifically the rear building setbacks and elevations. Director Napolitano stated the rear of the buildings would be minimized due to their distance from Route 31. Alderman Murgatroyd inquired if the Applicant intended to build-out the entire project. Mr. Lakios responded Woolpert Inc. would oversee construction of the entire project. Anticipated build-out would be in 12-16 months from initial construction. Alderman Murgatroyd stated when the developer returns to Council with further plans for this development, he would like to see all signage issues addressed. Alderman Murgatroyd expressed favor with the parking configuration and design as well as the proposed landscape plan for the development. He stated he has difficulty finding fault with the project. Alderman Peterson stated he likes the concept plan. He would like to see how the buildings look from the rear elevation. He opined access to the development is well- designed. City Administrator Maxeiner suggested that conditions could be added to the motion requiring side and rear elevations be approved by Staff prior to construction document submittal and approval. Alderman Condon expressed similar concerns regarding the rear of the buildings' aesthetics. She suggested discussion occur regarding rear building aesthetics, roof top issues, and landscape concepts at the Committee level. Alderman Santi thanked Staff for working with the developer on the concept. He inquired about construction and about plans for the outlot area. Mr. Lakios responded that the space is small and there would likely be 3-4 buildings. Alderman Glab inquired about the ownership of adjacent property. Director Napolitano indicated property to the south is owned by the Blake Family, consisting of approximately 20 acres. Alderman Glab inquired if detention and retention areas would be wet-bottom ponds. He also asked how maintenance of the common areas would be assured. Mr. Lakios responded Developers Diversified will provide maintenance for the property. Alderman Glab opined this is one of the better commercial subdivision layouts he has seen. Alderman Schaefer requested clarification regarding the access at Diamond Drive. Director Napolitano responded it would be similar to access at Meijer Stores on Blake Avenue. Motion by Schaefer, seconded by Santi, to accept the unanimous recommendation of the Planning and Zoning Commission, to pass an ordinance approving the Preliminary and Final Plato fheShops Hof the Fox River Subdivision as prepared by.Vyool.pgrt Inc. last revised 2/15106,subject tio. March 6, 2006 Page 6 1. The applicant shall address all remaining engineering comments; 2. The elevations (including rear elevation), landscape plan, and site plan shall be approved by Staff; 3. IDOT issuance of a roadway improvement permit; 4. The recordation of the plat within six months of Council approval. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. PURCHASE OF 2006 DODGE DAKOTA LIGHT DUTY PICKUP TRUCK FOR PARK MAINTENANCE DIVISION THROUGH STATE OF ILLINOIS JOINT PURCHASING CONTRACT IN THE AMOUNT OF $16;535 City Administrator Maxeiner stated the Parks and Recreation Department is requesting authorization to purchase a pickup truck for its maintenance division. Staff sought a quotation from the local dealership who could provide the requested 2006 Dodge Dakota. No quotations were received. Staff is requesting Council approval of the purchase of the vehicle through the State of Illinois Joint Purchasing Program in the amount of $16,535. Motion by Wimmer, seconded by Santi, to accept Staffs recommendation to purchase a 2006 Dodge Dakota Light Duty Pickup Truck for the Parks and Recreation Maintenance Division through the State of Illinois Joint Purchasing Program in the amount of$16,535. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. PURCHASE OF PARKS AND RECREATION DEPARTMENT 15-PASSENGER FORD E350 VAN THROUGH STATE OF ILLINOIS JOINT PURCHASING CONTRACT IN THE AMOUNT OF $19,318 City Administrator Maxeiner stated the Parks and Recreation Department is requesting authorization to purchase a 15-passenger Ford E350 Van through the State of Illinois Joint Purchasing Program in the amount of $19,318. Vehicle specifications were provided to Buss Ford who submitted a quote of$20,018. Staff is recommending purchase of the vehicle through the State Purchasing Program. Alderman Glab inquired what Parks programs currently in place require the use of a 15-passenger vehicle. City Administrator Maxeiner responded there are youth and senior citizen field trips which require the use of a van. Motion by Santi, seconded by Wimmer, to accept Staffs recommendation to authorize the purchase of a 15-passenger Ford E350 van through the State of Illinois Joint Purchasing Program in the amount of$19,318. March 6, 2006 Page 7 Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. RENEWAL OF HEALTH INSURANCE PLAN FOR 2006/2007 PLAN YEAR City Administrator Maxeiner stated the City's current health insurance plan expires March 31, 2006. The City has sought quotes for renewal of the current health plan, as well as the dental plan. Following submittal of quotations, it is Staff s recommendation to proceed with the following: • Accept the Standard Security quotation for a $55,000 specific for the medical administrative and excess insurance portion of the plan at a maximum fixed cost of $280,532 and a maximum exposure of$1,984,449; • Approve the internal premium levels for medical, wellness/vision and prescription benefits as follows: o Single Coverage $490.21 Employee Contribution $0 o Single+ 1 Coverage $957.90 Employee Contribution $62.06/mo o Family Coverage $1,170.76 Employee Contribution $92.70/mo • Approve the internal premium levels for dental coverage as follows: • Single Coverage $33.18 Employee Contribution $0 • Single+ 1 Coverage $52.51 Employee Contribution $17.26/mo o Family Coverage $54.20 Employee Contribution $26.19/mo Motion by Condon, seconded by Schaefer, to accept Staffs recommendation to: • Accept the Standard Security quotation for a $55,000 specific for the medical administrative and excess insurance portion of the plan at a maximum fixed cost of $280,532 and a maximum exposure of$1,984,449; • Approve the internal premium levels for medical, wellness/vision and prescription benefits as follows: o Single Coverage $490.21 Employee Contribution $0 • Single+ 1 Coverage $957.90 Employee Contribution $62.06/mo o Family Coverage $1,170.76 Employee Contribution $92.70/mo • Approve the internal premium levels for dental coverage as follows: • Single Coverage $33.18 Employee Contribution $0 • Single+ 1 Coverage $52.51 Employee Contribution $17.26/mo a Family Coverage $54.20 Employee Contribution $26.19/mo Voting Aye: Santi, Glab, Murgatroyd, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR— STATEMENT AND REPORT There was no Mayor Statement or Report. COMMITTEE REPORTS There were no Committee Reports. March 6, 2006 Page 8 STAFF REPORTS City Administrator Maxeiner stated Staff is proposing to schedule Finance and Personnel Committee meetings in April to discuss the 2006/2007 Budget and inquired if there were dates unacceptable to Committee members. Alderman Schaefer stated he may have a conflict on April 11, 2006. Alderman Peterson noted he is unavailable on April 0 and April 11'h. Suggestion was made to schedule Finance and Personnel Committee meetings on April 5, 2006 and April 12, 2006. FUTURE AGENDA ITEMS Alderman Glab requested Council be provided with information and status regarding the vacant sign boards located at the comer of Crystal Lake Road and Bull Valley Road. Director of Community Development Napolitano stated he spoke with a representative of the Church of Holy Apostles who indicated the signs would be removed within thirty days. EXECUTIVE SESSION: PROPERTY ACQUISITION Motion by Murgatroyd, seconded by Wimmer, to go into Executive Session to discuss Property Acquisition at 9:05 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Council went into Executive Session at 9:13 p.m. Motion by Glab, seconded by Wimmer, to go back into Open Session at 9:17 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Council went back into Open Session at 9:17 p.m. OPEN SESSION Motion by Murgatroyd, seconded by Santi, to accept Staffs recommendation to proceed with the purchase of the 2,400 square foot piece of property located at 3516 West Waukegan Road at a cost of $50,000, as well as the acceptance of the Riverwalk easement and a temporary construction easement on the McHenry Villa Property, located at 3516 West Waukegan Road. March 6, 2006 Page 9 Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. ADJOURNMENT Motion by Wimmer, seconded by Condon, to adjourn the meeting at 9:18 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The Meeting was adjourned at 9:18 p.m. MAYOR CITY CLERK CITY COUNCIL WORKSHOP MEETING OCTOOER 24, 2005 A Workshop Meeting of the McHenry City Council was called to order by Mayor Low at 7:30 P.M. on Monday, October 24 2005 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, and Condon. Absent: None. City Staff in attendance were: City Administrator Maxeiner, Assistant to the City Administrator Martin, City Clerk Jones (arrived 7:50 p.m.), Chief of Police O'Meara, Director of Public Works Marcinko, Director of Community Development Napolitano, Director of Parks and Recreation Merkel and Community Relations Management Assistant Hobson, PW Street Supt Stull, PW Water Supt. Schmitt, PW Sanitary Sewer Supt. Rogers, Parks Maintenance Supt. Schmidt, Parks Recreation Supt. Witt, Planner Zeller, Building Commissioner Schwalenberg. Absent: City Attorney McArdle. STRATEGIC GOAL SETTING DISCUSSION City Administrator Maxeiner outlined the schedule for this evening's workshop meeting. He noted the Strategic Goal Setting Session is designed to provide direction to Council and Staff both short-term and long-term. City Administrator Maxeiner noted the attendees will be separated from time to time into several small groups which will discuss: Vision statements, mission statements, slogans and core values; Review of environmental scan noting both strengths and weaknesses; Opportunities; Threats; Turning common themes into achievable goals. City Administrator Maxeiner stated at the end of the evening, the wrap up will consider what to expect moving forward as well as provide an opportunity for feedback regarding this evenings session and ways to improve upon it for the next strategic goal setting event. ADJOURNMENT Motion by Wimmer, seconded by Condon, to adjourn the meeting at 9:00 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The Meeting was adjourned at 9:00 p.m. MAYOR CITY CLERK REGULAR MEETING SEPTEMBER 19, 2005 The Regular Meeting of the McHenry City Council was called to order by Mayor Low at 7:30 P.M. on Monday, September 19, 2005 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, and Condon. Absent: None. City Staff in attendance were: City Administrator Maxeiner, Assistant to the City Administrator Martin, City Clerk Jones, City Attorney McArdle, Chief of Police O'Meara, Director of Public Works Marcinko, Director of Community Development Napolitano, Director of Parks and Recreation Merkel and Community Relations Management Assistant Hobson. Absent: None. TEN MINUTE PUBLIC INPUT SESSION Mayor Low announced that the 10-minute public input session is typically set aside for non-agenda items; however, as an exception tonight, Council will permit Mr. Richard Rodriguez, attorney for the Hunterville Park Subdivision, to address Council.regarding Item No. 9 on the Agenda relative to an amendment to Ordinance No. ORD-04-1231, providing for annexation of Hunterville Park Subdivision. Mayor Low stated she recognizes this is an emotional issue. However she was emphatic that no verbal attacks or disparaging remarks directed toward Staff would be tolerated and no questions would be permitted from the audience. Attorney Richard Rodriguez informed Council the residents of the Hunterville Park Subdivision have indicated to him that they are of the opinion that from the onset of negotiations with the City of McHenry apportionment of the cost associated with the hook- up to municipal water and sewer was excessively expensive. Mr. Rodriguez stated he has been instructed by the parties he represents to effectuate a disconnection from the City of McHenry. The residents feel that Provision No. 3 in Ordinance No. ORD-04-1231 was misleading and they are requesting a commitment from Council that no objection will be made by the City regarding their Petition to Disconnect. Mr. Rodriguez expressed appreciation to Mayor Low for permitting him to address Council. Sandy Hay of 1919 Eastern Avenue addressed Council regarding an excessively high sewer bill. Ms. Hay informed Council that remodeling was done at her residence. Due to the renovations the property had to be re-sodded. Ms. Hay stressed she is not objecting to the water portion of the bill, but is. requesting relief on part of the sewer bill. Ms. Hay provided copies to Council of past bills for sewer and water which ranged between $40- $50 per cycle. Additionally, she provided the most current bill of $249.10. Mayor Low assured Ms. Hay that Staff would research the matter and contact her regarding a determination. PUBLIC RECOGNITION Mayor Low recognized the following members of the Kreul Family, residents of 7106 Wexford: Alex, Chase, Kegan and Hagen. Mayor Low informed Council that, in recognition of the devastation of Hurricane Katrina to the Gulf States, the boys opened a lemonade stand. Their intention was to donate the proceeds from the sale of their lemonade to the McHenry Hurricane Katrina Fund. The Mayor commended the family on their success and praised their efforts, accepting a check in the amount of$260, payable to the McHenry Hurricane Katrina Fund. September 19, 2005 Page 2 CONSENT AGENDA Motion by Wimmer, seconded by Schaefer, to approve the Consent Agenda as presented: a. Request for payment for Main Street Water Main Extension, Thelen Sand and Gravel, Inc.; b. Request for purchase of Vaul#,Hard Disk Drive Storage Enclosure from Dell for the McHenry Police Department; c. Approve contract for playground renovations at Lakeland Park, Center Street and McHenry Kiwanis Tot Lots-3D Design Studio; d. Approve Parking Lot Control Agreement for 4100 Shamrock Lane- McHenry County College; e. Approve List of Bills: ABBOTT THEATRE EQUIPMENT 30.00 ACCURINT FOR LAW ENFORCE 75.00 ACE HARDWARE, BJORKMAN'S 2,017.86 ACRES GROUP 7,950.00 ADAMS ENTERPRISES INC, R 76.70 ADAMS OUTDOOR POWER EQUI 25.50 ADAMS STEEL SERVICE INC 181.45 ADAMS, JOHN 15.00 AHLBORN EQUIPMENT INC 223.99 ALEXANDER CHEMICAL CORP 1,140.50 ALEXANDER EQUIPMENT COMP 285.73 ALEXANDER LUMBER CO 2,197.03 ALLEN, GARRETT 223.63 ALTERNATE POWER INC 862.50 AMERICAN CMP ASSOCIATION 24.95 ANDERSON, BRIAN 430.00 ANDERSON, CHRIS 20.00 ANDERSON, SCOTT 6.75 APWA 540.00 AQUAPREP 4,702.50 ARAMARK WORK APPAREL & U 942.52 ARCHER, GREGG 90.00 ARNET, ALICE 23.18 ARVIDSON & SONS INC, BEN 399.92 BABCOCK COMMUNICATIONS 30.00 BASTIAN, THOMAS P 425.00 BAXTER & WOODMAN 14,848.37 BAZAN, MICHAEL 760.00 BELL, ADAM C 430.00 BELLON, NATE 150.00 BENTZ, DON 144.00 BERNHARD, DAVID 370.00 BINFORD, LAUREN 60.00 BONCOSKY OIL COMPANY 19,695.66 BONE SAFETY SIGNS 248.17 BOONE CREEK GOLF CLUB IN 1,010.00 BOTTS WELDING & TRUCK SE 46.50 BRADY & ASSOCIATES, PHIL 3,773.00 BREMER, CURTIS 318.50 BULL VALLEY BP 54.00 BURRIS EQUIPMENT COMPANY 141.01 BUSS FORD SALES 752.01 BUTTS, CINDY 100.00 CAPITAL GAINS INCORPORAT 3,736.06 CARQUEST AUTO PARTS STOR 705.81 CB&I CONSTRUCTORS INC 103,590.00 CDW GOVERNMENT INC 4,180.35 CENTEGRA OCCUPATIONAL ME 4,468.00 CHAPEL HILL FLORIST INC 83.00 CHEMICAL PUMP SALES AND 11,097.02 CHICAGO FLOWER & GARDEN 250.00 CHICAGO INTERNATIONAL TR 876.24 CHRISTINE BAZAN, MAUREEN 430.00 CINQUEGRANI, NICHOLAS L 107.83 CINTAS CORPORATION #355 1,181.87 CIVILTECH ENGINEERING IN 1,842.46 September 19, 2005 Page 3. CLARKE ENVIRONMENTAL MOS 17,600.00 CMI INC 184.77 COMED 69,218.12 CONAWAY, TINA 97.42 CONSERV FS 430.63 COUNTRYSIDE GARDEN CENTE 904.34 CRAFT CONCRETE PRODUCTS 2,177.10 CRESCENT ELECTRIC SUPPLY 47.36 CRYSTAL LAKE RADIATOR & 148.50 CRYSTAL MANOR STABLE 510.00 CUEVAS, ELVIRA 136.00 CUMMINGS, JOHN G 440.00 CURRAN CONTRACTING COMPA 1,996.40 D'ANGELO NATURAL SPRING 72.50 DIS MARINE SERVICE INC 93.20 DECKER SUPPLY CO INC 853.15 DELISI, PHIL 188.00 DELL MARKETING LP 627.00 DOCUMENT IMAGING DIMENSI 129.00 DUNBAR BREITWEISER & COM 2,500.00 DURA WAX COMPANY INC, TH 83.60 EAST JORDAN IRON WORKS 468.00 ED'S RENTAL & SALES INC 355.35 EDER CASELLA & CO 15,000.00 EISERMAN, JERRY 365.30 EJ EQUIPMENT 1,744.00 ELM STREET DESIGN 200.00 ELM STREET MEDICAL CENTE 30.00 EPCO PAINT 115.76 EXXON MOBIL 30.00 FAST EDDIES CAR WASH 100.00 FBI NAA 40.00 FEDEX 78.50 FISCHER BROS FRESH 1,348.37 FLESCH COMPANY INC, CORD 153.70 FOLKENS, KELLY 134.46 FOTO FAST 23.92 FOX VALLEY CHLORINATING 325.00 FOXCROFT MEADOWS INC 652.64 FRANKLIN, JAMES 470.00 FREUND, MICHAEL R 280.00 FREUND, ROBERT L 300.00 G IMPRESSIONS INC 95.00 GALLS INCORPORATED 346.34 GARRELTS & SONS INC 2,723.34 GASVODA & ASSOCIATES INC 2,869.00 GENTILE & ASSOCIATES INC 4,800.00 GILLETTE PARADE PRODUCTS 600.00 GITZKE, WILLIAM 3,527.30 GOLD MEDAL PRODUCTS 378.45 .GREAT LAKES FIRE & SAFET 144.80 GROUP SALES UNLIMITED 1,762.50 GROWER EQUIPMENT & SUPPL 247.00 GURRIE, LETITIA 87.30 GUZZARDO, ARLENE 68.00 H R STEWART INC 3,585.40 HAINES & COMPANY INC 1,308.00 HALLIN, WENDY 190.00 HALOGEN SUPPLY COMPANY 417.20 HARM'S FARM 14.00 HERITAGE-CRYSTAL CLEAN 46.75 HETTERMANN, KATHLEEN 116.66 HOLIAN, CAROL 29.01 HOLIDAY INN EXPRESS 64.49 HOME TOWNE ELECTRIC INC 141,278.31 HUEMANN, DARLENE 95.00 HUSTLER SPORT CENTER 207.20 HYDRAULIC SERVICES AND R 97.28 ICI DULUX PAINT CENTERS 611.36 J G UNIFORMS INC 91.67 JEWEL 30.00 JEWEL FOOD STORES 56.65 JIMENEZ, ROSA 25.00 JP MORGAN TRUST COMPANY 1,225.00 JULIE INC 865.90 JUSKE, TED, 168.00 K-MART 30.00 September 19, 2005 Page 4 KALE UNIFORMS INC 3,548.41 KAY PARK-REC CORP 66.40 KIEFER & ASSOC, ADOLPH 213.38 KIENSTRA, }CYAN 420.00 KIMBALL MIDWEST 921.79 KIRCHNER FIRE 499.25 KIWANIS CLUB OF MCHENRY 115.00 KNAUF, MIKE 340.00 KTD INC 5.50 KUNZER, KATHLEEN 31.65 KUSTOM SIGNALS INC 75.00 L & S ELECTRIC 800.00 LAKESIDE PEST CONTROL SE 91.00 LAMBERT, FRAN 89.00 LANG PONTIAC-CADILLAC-SU 21.49 LEONARDI'S FOOD SPECIALT 946.40 LET ME ARRANGE IT INC 557.90 LEWIS INTERNATIONAL INC 383.10 LOCKER'S FLOWERS 268.00 LORCH, NANCY 136.32 LUNDY & MILLER EXCAVATIN 200.00 MAGILL CONSTRUCITON CO 30.00 MAI, KYLE 39.93 MANZO, ELIZABETH 18.63 MARATHON TOWING 20.00 MARKEL, VICTORIA 101.00 MARTIN, DOUG 21.20 MARYS FLOWERS & GIFTS 131.00 MAYFAIR CARPETS & FURNIT 69.80 MCANDREWS PC, THE LAW OF 6,800.00 MCCANN INDUSTRIES INC 398.34 MCCARTHY, THOMAS M 770.00 MCH CTY MUNICIPAL RISK M 274,145.00 MCHENRY ANALYTICAL WATER 1,290.00 MCHENRY AREA CHAMBER OF 50.00 MCHENRY COMMUNITY HIGH S 2,198.00 MCHENRY COMMUNITY SCHOOL 3,116.00 MCHENRY COUNTY CHIEFS OF 36.00 MCHENRY COUNTY COLLEGE 662.00 MCHENRY COUNTY COUNCIL 0 81.00 MCHENRY COUNTY RECORDER 379.00 MCHENRY COUNTY SUPPLY IN 1,881.12 MCHENRY ELECTRIC & SUPPL 2,005.55 MCHENRY FIRESTONE 172.79 MCHENRY FLYING DRAGONS 320.00 MCHENRY NAPA 1,044.33 MCHENRY POLICE PENSION F 15,038.64 MCHENRY PUBLIC LIBRARY 185.00 MCHENRY SPECIALTIES 475.50 MCMASTER-CARR SUPPLY CO 178.39 MCNEELY, RAYMOND 190.00 MEADOW EQUIPMENT SALES & 56,640.15 MERKEL, PETE 272.89 MEYER MATERIAL COMPANY 1,620.32 MID AMERICAN WATER OF WA 108.00 MIDCO 403.82 MIDWEST METER INC 34,475.24 MINUTEMAN PRESS OF MCH 50.98 MOBILE OFFICE DESIGNS IN 6,170.36 MOOTE, JAKE 50.00 MORALES, RYAN 440.00 MORRIE AND SONS INC 234.32 MOTOROLA 451.69 MTS SAFETY PRODUCTS INC 485.15 MULTIDIMENSIONAL THERAPI 420.00 NATIONAL ARBOR DAY 15.00 NATIONAL RECREATION AND 365.00 NATIONAL WATERWORKS 3,228.32 NCL OF WISCONSIN INC 2,801.39 NENA 225.00 NEXTEL COMMUNICATIONS 1,977.44 NICOR GAS 617.07 NORTHERN ILLINOIS UNIVER 225.00 NORTHWEST ELECTRICAL SUP 773.44 NORTHWESTERN UNIVERSITY 543.75 O'HERRON CO INC, RAY 68.88 OAKLEY SALES CORP 90.15 September 19, 2005 Page 5 OCCUPATIONAL FOOTWEAR CO 237.86 OFFICE DEPOT INC 769.96 OFFICEMAX - A BOISE COMP 508.05 OHLIN SALES INC 71.83 OLIVER, JUANITA 101.03 OTTOSEN TREVARTHEN BRITZ 2,821,50 OWSLEY, MIKE 67.75 PACE 19,116.87 PALOMAR DISPLAY PRODUCTS 1,175.00 PAPROCKI, KRISTINE 26.00 PEARCE, JAMISON 211.50 PECHOUS, ROGER 36.46 PEIFFER, DWANE 110.00 PEPSI-COLA GENL BOT 1,743.95 PETERMAN, JOHN 50.00 PETERSEN SAND & GRAVEL 3,263.81 PINTER, WILLIAM S 24.50 PITNEY BOWES INC 310.85 POE, DAVE 330.00 Q & A REPORTING 802.10 QUILL CORPORATION 23.01 R & S DI,STRIBUTORS INC 539.45 RADICOM INC 522.84 RADIOSHACK CORPORATION 7.98 RAYMONDS JOHNSBURG BOWL 390.00 REICHE'S PLUMBING SEWER 105.00 RELIABLE MAINTENANCE 275.00 RESERVE ACCOUNT 1,500.00 RHODES, DONALD E 440.00 RICCI, DONNA 103.17 RIDGEVIEW ELECTRIC INC 2,705.21 RIETESEL, BYRON 65.00 RINGWOOD BP 51.00 RIVERSIDE ANIMAL CLINIC 88.00 RIVERSIDE BAKE SHOP 129.50 ROBERTS, PATTI J 208.00 ROC CONSTRUCTION SUPPLY 255.18 ROGERS, MATT 70.05 ROSENBERG, GERHARD 145.60 ROTARY CLUB OF MCHENRY 189.39 ROWE, HERBERT W 785.00 RUSHING, RHONDA 105.00 S & S WORLDWIDE 32.95 SAMPSON, SCOTT 420.00 SANTI, ANDREW 29.28 SBC 6,245.16 SBC LONG DISTANCE 50.93 SCHULEMBERG, KURT 10.00 SETON IDENTIFICATION PRO 128.68 SETTLERS HILL RDF 18,975.30 SHERMAN MECHANICAL INC 13,A78.00 SHERWIN INDUSTRIES INC 5,185.00 SHICK SCHOOL SUPPLY 72.69 SHORE GALLERIES INC 1,979.21 SMARZUSKI, JOHN 400.00 SMITH ENGINEERING CONSUL 42,235.57 SOLUTIONS WIRELESS 14.99 SPECTRUM PRODUCTS LLC 533.82 SPEER FINANCIAL 9,074.87 SSMG 2,198.10 ST PAULS EPISCOPAL CHURC 484.00 STANDARD & POORS 2,400.00 STANDARD EQUIPMENT COMPA 1,180.21 STANS OFFICE TECHNOLOGIE 975.70 STAPLES BUSINESS ADVANTA 482.80 STREICHER, LARRY 70.00 STS CONSULTANTS LTD 5,478.75 SUBURBAN LABORATORIES IN 391.00 SULLIVAN, STEPHANIE 85.00 SWIFT CO INC, JOHN S 7,772.00 TALIAFERRO, JOSHUA 100.00 TAYLOR STREET PIZZA 113.05 THOMAS TRUCKING INC, KEN 1,150.00 THOMPSON ELEVATOR INSPEC 864.00 THREE D DESIGN STUDIO LL 100.00 TIPPS, GREG 70.00 TOALSON, BILL 70.00 September 19, 2005 Page 6 TOMARK SPORTS INC 55.50 TOT, ZVONIMIR 250.00 TRAFFIC CONTROL 6 PROTEC 4,827.99 TRAFFIC CONTROL CORPORAT 7,200.00 TRIEBOLD IMPLEMENT INC 69.84 TRIEFENBACK, GORDEN 440.00 TRINITY WORKPLACE LEARNI 388.00 TROCKI, TODD A 76.50 TURF PROFESSIONALS EQUIP 17,274.51 TWENTY, JARED 440.00 U S FILTER ENVIREX PRODU 32.00 ULTRA STROBE COMMUNICAIT 14.85 UNIFORMITY INCORPORATED 471.45 UNITED LABORATORIES 467.38 UNIVERSITY OF ILLINOIS 3,986.27 USA BLUEBOOK 236.42 UTILITY PIPE SUPPLY INC 21.00 VAN KANEGAN, TOM 120.00 VARGAS, DORY. 84.00 VIKING CHEMICAL COMPANY 9,886.05 WAL-MART 30.00 WALSH, THOMAS M 41.02 WASTE MANAGEMENT 1,880.00 WATER PRODUCTS - AURORA 116.74 WATER SOLUTIONS UNLIMITE 2,860.00 WEST SIDE TRACTOR SALES 14.11 WESTERN ILLINOIS UNIVERS 90.00 WHOLESALE DIRECT INC 165.07 WILLIAMS ELECTRIC SERVIC 166.14 WINDEMULLER, DEAN 410.00 WIRTZ, PAT 24.00 WPRA 205.00 YOUNG REMBRANDTS INC 856.00 ZIEBELL WATER SERVICE PR 1,711.88 ZMT INC 198.50 ZUKOWSKI ROGERS FLOOD 6 10,583.14 GRAND TOTALS 1,150,622.36 FUND TOTALS GENERAL FUND 323,077.42 BAND FUND 8,830.00 ANNEXATION FUND 5,499.00 DEVELOPER DONATION FUND 2,911.21 TIF FUND 10,278.75 DEBT SERVICE-1997A FUND 15,199.87 CAPITAL IMPROVEMENTS FUND 146,520.21 WATER/SEWER FUND 108,473.52 UTILITY IMPROVEMENTS FUND 240,275.36 MARINA OPERATIONS FUND 82.00 RISK MANAGEMENT FUND 274,492.25 INFORMATION TECHNOLOGY FUND 4,940.75 RETAINED PERSONNEL ESCROW 6,305.96 POLICE PENSION FUND 3,736.06 TOTALS 1,150,622.36 Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR VARIANCE— PIONEER CENTER, 4031 DAYTON STREET Director of Community Development Napolitano informed Council that Applicant Pioneer Center is requesting a variance to allow a second building on a zoning lot. The proposed building would be used for the storage of records and additional office space for Pioneer Center. If approved, the permanent building would take the place of the existing temporary shed currently on site. The second building would be constructed on the rear portion of the lot, which is currently lawn and a parking area. September 19, 2005 Page 7 Director Napolitano stated the Zoning Ordinance allows only one principal building on a zoning lot. He noted the second building would eliminate approximately 23 parking spaces on the site; however ample parking exists to meet the City's parking requirements. Staff indicated support of the request to allow a second building on the lot, believing construction of the second building would better utilize the property. Director Napolitano indicated the Planning and Zoning Commission unanimously approved the requested variance at a Public Hearing held on September 1, 2005. Motion by Murgatroyd, seconded by Wimmer, to accept the unanimous recommendation of the Planning and Zoning Commission, to approve an ordinance for a zoning variance to allow a second building on a zoning lot at 4031 Dayton Street. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. ORDINANCE GRANTING FINAL PLAT APPROVAL— MORGAN HILL PHASE 2 Director Napolitano informed Council Concord Homes is requesting approval of the Final Plat of Subdivision of Morgan Hill Phase 2. He indicated that Phase 2 consists of Lots 7-31, which includes both the 12-unit Villa and 7-unit Townhome buildings. Director Napolitano stated approval of this Final Plat would allow the Applicant to continue with development of the site. Staff ascertained that the Final Plat meets the requirements of the Subdivision Control and Development Ordinance. Director Napolitano noted the Planning and Zoning Commission unanimously recommended approval of the Final Plat of Subdivision for Morgan Hill Phase 2, subject to the following: • Approval of final engineering by the City Engineer; • The recordation of the Plat occurring within six months of Council approval; and • No occupancy permits shall be issued until the South Wastewater Treatment Plant expansion is completed. Director Napolitano responded affirmatively to Alderman Murgatroyd's inquiry regarding whether building permits could be pulled without capacity. Motion by Murgatroyd, seconded by Condon, to accept the unanimous recommendation of the Planning and Zoning Commission, to approve an ordinance granting approval of the Final Plat of Subdivision for Morgan Hill Phase 2 prepared by Smith Engineering Consultants dated 9/30/04, subject to the following: • Approval of final engineering by the City Engineer, • The recordation of the Plat occurring within six months of Council approval; and • No occupancy permits shall be issued until the South Wastewater Treatment Plant expansion is completed. Voting Aye: Santi, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: Glab. Absent: None. Motion carried. September 19, 2005 Page 8 SITE PLANS FOR PROPOSED ROTARY PARK IMPROVEMENTS ON WAUKEGAN ROAD- MCHENRY ROTARY CLUB Director of Parks and Recreation Merkel informed Council that in the fall of 2004 the Rotary Club of McHenry approached Staff regarding a Community Service Project. Rotary Park was identified as a potential site for some improvements. Director Merkel stated that Staff and representatives of Rotary developed a Plan to install improvements at the park, which would include a gazebo, stamped concrete walkway and landscape plantings. Director Merkel noted Staff Would work with members of the Rotary Club to coordinate the park improvement project. The Rotary Club donation toward the project would be approximately $10,000 with in-kind labor. The City will be responsible for providing water service and installation of a water fountain at the park, at an estimated cost of $2,500. Additionally, the split rail fence on'the east boundary of the property is scheduled for replacement at a cost to the City of between $1,300 and $1,500. Funds would be utilized from the Park Maintenance General Fund Budget. Motion by Santi, seconded by Schaefer, to accept Staffs recommendation to approve plans for Rotary Park improvements, including installation of a stamped concrete walkway, 16-foot diameter gazebo and landscape plantings. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. AMENDMENT TO ORDINANCE ORD-04-1231 PROVIDING FOR ANNEXATION OF HUNTERVILLE PARK SUBDIVISION City Attorney McArdle addressed Council explaining that the ordinance providing for the Hunterville Park Subdivision annexation was drafted according to state statute. Section No. 3, regarding establishing a Special Service Area, was inserted by the City Attorney to protect the City of McHenry. Should Council choose to remove Section No. 3 from the ordinance they have the authority to do so. Alderman Murgatroyd opined it is imprudent for the Hunterville Park Subdivision to disconnect from the City. He stated he continues to encourage moving forward in an effort to develop a methodology satisfactory to all parties to pay for the sewer and water project. He stressed that the project is not likely to become less expensive, stating he would like to see Hunterville Park Subdivision remain within the City limits of McHenry. Alderman Peterson concurred with Alderman Murgatroyd. He suggested a cooling off period might be in order. Alderman Condon concurred with Alderman Murgatroyd. Alderman Santi also concurred with Alderman Murgatroyd. He stated he has spoken with some of the residents of the subdivision and encourages a proactive effort be made to resolve the outstanding issues. He agreed with Alderman Peterson that a cooling off period would be in order. Alderman Glab stated he does not support deleting Section 3 of the Ordinance. He September 19, 2005 Page 9 opined the intent of the City was to provide Hunterville Park Subdivision with municipal sewer and water services. Alderman Murgatroyd opined whether or not the Ordinance remains in place, the objective is to protect the Fox River from contamination. Alderman Murgatroyd emphatically stated he does not want to see Hunterville Park Subdivision de-annex, nor does he want to see the residents continuing to deal with failing septic systems. Alderman Condon stated that while the residents might not agree at this point in time, she feels an agreement could eventually be reached between the. City and the Hunterville Park residents regarding a Special Service Area. Alderman Peterson opined he does not feel he can support a motion to delete Section 3 of the ordinance. He indicated it is the choice of the Hunterville Park Subdivision residents if they are determined to de-annex and face additional expense at a later date. He stated he does not foresee a resolution to the issues at hand. Motion by Murgatroyd, seconded by Condon, to approve an ordinance deleting Section 3 of Ordinance No. ORD-04-1231, Annexation of Hunterville Park Subdivision. Voting Aye: Santi, Schaefer, Murgatroyd, Wimmer, Condon, Low. Voting Nay: Glab, Peterson. Absent: None. Motion carried. 2005-2006 OPERATING BUDGET AMENDMENT FOR ENGINEERING SERVICES AGREEMENT TO COMPLETE EVALUATION OF CENTRAL WASTEWATER TREATMENT PLANT—SMITH ENGINEERING IN THE AMOUNT OF $52,590 Director of Public Works Marcinko informed Council that in May 2005 a review of the solids and ammonia levels at the City Central Wastewater Treatment Plant (CWWTP) by the Illinois Environmental Protection Agency (IEPA) did not result favorably. Staff and the City Engineer prepared a written response and a Compliance Commitment Agreement, which was submitted to the IEPA outlining a corrective action plan. Director Marcinko stated the City Engineer, Smith Engineering Consultants, has submitted an Engineering Services Agreement for services necessary to address the IEPA's concerns. The proposed agreement is in the amount of $52,590 and is an unbudgeted item. Staff is requesting Council approve the following: • A budget amendment to the 2005/2006 Operating Budget in the amount of $52,590 for engineering services in the Water/Sewer Fund, and • The Engineering Services Agreement with Smith Engineering Consultants in the amount of$52,590. Motion by Condon, seconded by Schaefer approving the following: • A budget amendment to the 2005/2006 Operating Budget in the amount of $52,590 for engineering services in the Water/Sewer Fund, and • The Engineering Services Agreement with Smith Engineering Consultants in the September 19, 2005 Page 10 amount of$52,590. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon, Voting Nay: None. Absent: None. Motion carried. MAYOR— STATEMENT AND REPORT Mayor Low announced to Council that the Hurricane Katrina family has settled into their new home. Many contributions have been received from throughout the community. and the family is grateful. Mayor Low commended Community Relations Management Assistant Hobson on his diligent efforts. COMMITTEE REPORTS Chairman Alderman Peterson informed Council that Minutes from the Parks and Recreation Committee meeting, which was held on September 14, 2005, would be forthcoming. STAFF REPORTS Chief of Police O'Meara informed Council that a domestic home invasion took place this morning at approximately 4:00 a.m. A mother and her 14-year old daughter were in the house. City of McHenry Police Officers took gunfire; however the mother and daughter were safely removed from the residence. He noted the police departments who assisted in the response. Chief O'Meara indicated Parkland School was closed and a 2-block radius was evacuated. Efforts were made to contact the subject; however, when SWAT entered the residence, the subject was discovered to be deceased from what appeared to be a self-inflicted gunshot wound. Chief O'Meara reported that the incident ended at approximately 11:00 a.m. Mayor Low stated that many calls have been received at the City regarding the level of professionalism with which the incident was handled. City Administrator Maxeiner expressed extreme confidence in the City of McHenry Police Department. Mayor Low announced that the Pioneer Center Fishing Derby would take place in Petersen Park from 6:00 a.m. to noon on Saturday, September 24, 2005. FUTURE AGENDA ITEMS Alderman Glab suggested readings to be performed on the chillers at West Campus be performed at the following locations: • Fox Ridge Subdivision; • Kensington; • Stratford Court; and • Silbury. September 19, 2005 Page 11 Alderman Santi commended Staff, noting the Pontarelli property looks much nicer since the clean-up effort by City crews. ADJOURNMENT Motion by Wimmer, seconded by Condon, to adjourn the meeting at 8:20 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The Meeting was adjourned at 8:20 p.m. MAYOR CITY CLERK REGULAR MEETING SEPTEMBER 12, 2005 The Regular Meeting of the McHenry City Council was called to order by Mayor Low at 7:30 P.M. on Monday, September 12, 2005 in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, and Condon. Absent: None. City Staff in attendance were: City Administrator Maxeiner, City Clerk Jones, City Attorney McArdle, Chief of Police O'Meara, Assistant Director of Public Works Fink, Director of Community Development Napolitano, Director of Parks and Recreation Merkel and Community Relations Management Assistant Hobson. Absent: Assistant to the City Administrator Martin and Director of Public Works Marcinko. PUBLIC HEARING: TOWNHOMES OF PRAIRIE LAKES 1. GILGER PROPERTY ANNEXATION AGREEMENT: 2. GILGER PROPERTY ANNEXATION; 3. ZONING MAP AMENDMENT: 4. PRELIMINARY PLAT Mayor Low opened the Public Hearing regarding the Gilger Property Annexation, Zoning Map Amendment to RM-2, High-Density Multi-Family Residential, and approval of a Preliminary Plat for the Townhomes of Prairie Lakes at 7:31 p.m. In attendance was Stanley Sumner of SW Venture IV, LLC. Mr. Sumner addressed Council stating the proposed project would be comprised of townhomes on what is currently known as the Gilger Property. The subject property is located south of Bull Valley Road, west of the Union Pacific Railroad Tracks, consisting of approximately 31 acres. Mr. Sumner provided a brief presentation stating the developer has been working with Staff and some alterations have been made to the project in an effort to address concerns expressed by Council. Amendments to the plan have addressed: • concerns relative to on-site parking; • the number of units per acre; and • recreational areas around the lakes. Mr. Sumner indicated heavy landscaping continues to be proposed for the project, with an undulating berm constructed along Bull Valley Road. Director of Community Development Napolitano stated the development is consistent with the City's current Comprehensive Plan. He indicated the developer has been diligent in efforts to reduce monotony within the project by varying units in the concept. Alderman Santi opined positive support for the design and the development.. Responding to an inquiry by Alderman Santi, Mr. Sumner stated there is a buffer of approximately 105 feet between the development and the railroad tracks. Alderman Glab stated he is not in favor of the project and would not support it. Responding to an inquiry from Alderman Murgatroyd regarding the build-out, September 12, 2005 Page 2 Director Napolitano stated the build-out would be approximately four years with 45 permits issued per year. Alderman Murgatroyd indicated there is a difference on Page 8 of the Annexation Agreement regarding cash donations in 3-bedroom and 4-bedroom homes. He requested Staff review the difference and provide Council with an explanation. Director Napolitano assured Council he would look into the matter and provide Council with information in the Friday Report. Mr. Sumner responded affirmatively to Alderman Wimmer's inquiry regarding two main roads into the project being City owned, while the internal roads would be privately maintained. Responding to Alderman Wimmer's concerns regarding lighting in alleyways, Mr. Sumner stated low-density lighting would be installed at the rear of the buildings. Alderman Peterson opined the space between the buildings appears to be inadequate. Mr. Sumner stated there is 20-30 feet between the buildings. Alderman Condon voiced that she is typically not in favor of 6-unit buildings; however, she opined that overall she is in favor of this project, thanking the developer for working with Staff. Alderman Condon indicated she concurs with Alderman Glab's concerns regarding the number of multi family units being constructed in the area. ,Motion by Wimmer, seconded by Schaefer to close the Public Hearing at 7:49 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon-. Voting Nay: None. Absent: None. Motion carried. Motion by Condon, seconded by Santi, to direct Staff to prepare the necessary ordinances providing for the authorization of the Gilger Property Annexation Agreement, the Annexation of the Gilger Property, the reclassification of the zoning of the Gilger Property, and the Preliminary Plat Approval of the Townhomes of Prairie Lakes Voting Aye: Santi, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: Glab. Absent: None. Motion carried. TEN MINUTE PUBLIC INPUT SESSION No one signed in to speak at the Public Input Session. CONSENT AGENDA Motion by Wimmer, seconded by Schaefer, to approve the Consent Agenda as presented: a. List of As-Needed Checks. AFLAC 1,786.00 AMCORE BANK NA 14,964.20 BANKCARD SERVICES 1,691.14 September 12, 2005 Page 3 BENEFIT SYSTEMS & SERVIC 20,210.11 BIRK, JOHN 1,725.00 BUSS FORD SALES 86,000.00 COUNTY CLERKS OFFICE 10.00 CUSTOM LANDSCAPING 14,272.25 FIRESIDE, THE 2,583.00 FOP UNITS I/II 1,957.00 HARRIS, TIMOTHY 376.05 HOME STATE BANK 1,730,000.00 ILLINOIS DEPARTMENT OF P 732.00 MANAGEMENT LEARNING LABO 4,000.00 MCHENRY COUNTY COLLECTOR 1,219.98 MCHENRY COUNTY CONVENTIO 11,000.00 MCHENRY COUNTY DEPT OF T 50.00 MCPOA 733.70 MINUTEMAN PRESS OF MCH 2,827.89 NATIONAL GUARDIAN LIFE I 123.80 NCPERS GROUP LIFE INS. 319.00 NORTHWEST FORD & STERLIN 20.00 PANERA BREAD 16.69 POSTMASTER MCHENRY IL 777.00 PRUDENTIAL FIRST COMMERC 25,000.AO RAR COMMUNICATIONS INC 825.00 RIDINGS INC, BOB 101,204.00 SAM'S CLUB 841.87 SECRETARY OF STATE 85.00 SECRETARY OF STATE/INDEX 20.00 SIX FLAGS GREAT AMERICA 2,446.00 SUBWAY OF MCHENRY 465.94 THELEN SAND 6 GRAVEL INC 39,335.00 UNITED PARCEL SERVICE 105.85 UNITED STATES LIFE INSUR 2,443.50 UNITED WAY OF MCHENRY CO 91.00 WALMART COMMUNITY 490.62 YOLANDAS CATERING 112.00 GRAND TOTALS 2,070,860.59 FUND TOTALS GENERAL FUND 697,288.02 ANNEXATION FUND 200,000.00 DEVELOPER DONATION FUND 31,773.25 TIF FUND 2,683.18 RECREATION CENTER FUND 410,000.00 WATER/SEWER FUND 79,255.12 BOND RESERVE FUND 610,000.00 UTILITY IMPROVEMENTS FUND 39,335.00 INFORMATION TECHNOLOGY FUND 526.02 TOTALS 2,070,860.59 Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST TO AMEND ORDINANCES—3100 AND 3102 LINCOLN ROAD Mayor Low informed Council the Applicant is not in attendance. She suggested this item be tabled for discussion at a future City Council meeting. Alderman Condon opined that Applicant had adequate notice regarding this Agenda item and it is Applicant's responsibility to be in attendance and available for questions from Council. She requested Council move forward with the Agenda item. Following brief discussion it was the consensus of Council to discuss and address this Agenda item. Director Napolitano informed Council that in September 2002 Council approved a request from Bill Nettleton regarding the annexation of the property located at 3100 and 3102 Lincoln Road. The annexation was voluntary and no Annexation Agreement was September 12, 2005 Page 4 involved. The City approved ordinances annexing the property, granting a zoning map amendment to C-5, Highway Commercial, and approving certain variances, including a front yard setback and use variance. Director Napolitano noted that some of the variances related to existing uses on the property, namely two residences and four billboards. As a condition of approval the homes were allowed to be used as single-family residences until September 16, 2005, two of the billboards were to be removed by December 16, 2002 and the remaining two billboards were to be removed by September 16, 2003. Director Napolitano stated that during a review of department files in May 2005, and a subsequent site visit, it was ascertained that two of the billboards are still located on the site. A letter was sent to Mr. Nettleton informing him that the billboards were to have been removed by September 16, 2003. Staff has met with Mr. Nettleton who claims to have been unaware of the conditions requiring him to remove the billboards and vacate the homes. Mr. Nettleton's letter indicates there are tenants in the homes and leases on the billboards running into 2006. He would like to continue to use the property for residential purposes and continue to lease the billboards. Additionally, Mr. Nettleton indicated he would prefer an annual review of the property and its use by the City. Director Napolitano informed Council that Staff is unclear as to why the Applicant is not aware of the ordinance requirements as the meeting Minutes and subsequent ordinances clearly indicate the intent of the City regarding the billboards and residential uses. Nevertheless, the Applicant is requesting the items be reconsidered. Staff suggests that due to the fact that Mr. Nettleton is requesting that the approved ordinances be amended, it is recommended the Applicant present his request to the Planning and Zoning Commission at a Public Hearing. Alderman Murgatroyd opined it is hard to believe Applicant's claim that he and his attorney were both unaware of the ordinance requirements. Responding to an inquiry Director Napolitano stated there is the possibility of a fine. He indicated a complaint has been filed with the Adjudication Officer. Motion by Glab, seconded by Condon, to recommend the following: • Applicant go before the Planning and Zoning Commission regarding his request to amend Ordinances 02-1091 and 02-1093; and • To direct Staff to proceed with the removal of the remaining two billboards on the property. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR PARKING VARIANCE — NICOLINO'S RESTAURANT, 621 RIDGEVIEW DRIVE Director Napolitano informed Council that Applicant Joe Bono, owner and operator of Nicolino's Italian Restaurant, is requesting a parking variance to allow a reduction in the number of required parking spaces at his restaurant. It is the Applicant's intent to September 12, 2005 r Page 5 construct a 595 sf. addition to accommodate an Off-Track Betting facility. Director Napolitano stated the building addition would eliminate four (4) existing parking spaces and require an additional eleven (11) spaces. Director Napolitano indicated that Staff has calculated the parking for Nicolino's using the restaurant parking requirements, 20 spaces per 1,000 sf., even though a substantial portion of the building is devoted to the bar/lounge. He noted bar/lounge requirements are 10 spaces per 1,000 sf. Nicolino's currently has 86 parking spaces. With the proposed addition, four spaces would be eliminated, reducing the number of available spaces to 82. The additional 11 spaces required by the proposed addition would leave the Applicant with a deficit of 14 spaces. Staff has evaluated the property and believes the Applicant has met the approval criteria for a variance. Director Napolitano noted the Planning and Zoning Commission recommended approval of the requested parking variance, by a vote of 5-1, at their meeting held on September 1, 2005. Responding to an inquiry, Director Napolitano stated the Applicant has established an agreement with an adjacent property owner to facilitate additional parking should it be required for special events. Alderman Schaefer voiced concerns regarding parking issues and the possibility of liability to the City. Director Napolitano stated any parking issues would typically be worked out between the two property owners and would not be a City concern. Motion by Murgatroyd, seconded by Condon, to accept the recommendation of the Planning and Zoning Commission to approve an ordinance for a parking variance to allow 82 parking spaces at Nicolino's Italian Restaurant, located at 621 Ridgeview Drive, as presented. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. DOWNTOWN REDEVELOPMENT BUSINESS PLAN Mayor Low announced that following much hard work and effort by Staff the Executive Summary of the Downtown Redevelopment Business Plan has been prepared to spur redevelopment activity in the downtown area. She noted the Plan identifies two short- term action items for Council action representing a bold change in strategy to jump start redevelopment activity in the downtown area, namely: • Council's Statement of Intent; and • The Medical Arts Building located on North Green Street. City Administrator Maxeiner provided a brief presentation of the plan followed by an introduction of former Assistant City Administrator John Lockerby, Kit Carstens, Deanna Carstens and Bill Hobson, Management Assistant for Community Relations. City Administrator Maxeiner stated the Plan is a road map to aggressively pursue downtown redevelopment. He made note of the following phases for redevelopment: September 12, 2005 Page 6 • Green Street to Riverwalk Place; • Riverside Drive to Route 120; • Route 120 to Weber Park; • Green Street, west to Route 120; and • Central Wastewater Treatment Plant. City Administrator Maxeiner informed Council that today the contract for purchase of the Medical Arts Building was received by the City and demolition bids are in the process of formation. Staff is seeking direction from Council regarding beginning preparation for a spring 2006 groundbreaking for the first phase of the Riverwalk. Alderman Condon complimented Staff on their efforts. She expressed support regarding moving forward with development of the first phase of the Riverwalk. Alderman Murgatroyd opined that something had to be done in the downtown area for revitalization and to maintain the integrity of the community. He expressed his support of the Downtown Redevelopment Business Plan and encouraged moving forward with the first phase of the Riverwalk. Alderman Schaefer concurred with Alderman Murgatroyd. Alderman Glab stated that more commitment is required from property owners before the City makes too big a commitment to downtown redevelopment. He opined some misrepresentations might have been made regarding Council's ability to cancel Tax Increment Financing (TIF) at any time, but feels the TIF was a good idea. Alderman Peterson opined he would like to see the property from Miller Point to Weber Park included as part of the first phase of the Riverwalk development. He indicated improvement in the water quality would encourage foot traffic. City Administrator Maxeiner informed Council that Staff is awaiting adequate rainfall prior to performing a water quality study. Alderman Peterson stated he is in favor of and encourages development along the Fox River to utilize the resource as an asset to the community. Responding to Alderman Santi's inquiry, City Administrator Maxeiner assured Council the pedestrian bridge is part of the first phase of construction of the Riverwalk. Alderman Santi stated it is a positive step and expressed encouragement regarding some progress on the Riverwalk in the coming year. Mayor Low stated she too hoped for more commitment from property owners, however, she opined it is the City's responsibility to take the lead and support the visions regarding the Downtown Redevelopment Business Plan. It was the consensus of Council to direct Staff to make the necessary preparations to move forward in anticipation of a spring 2006 groundbreaking for the first phase of the Riverwalk. September 12, 2005 Page 7 REQUEST FOR PAYMENT FOR ADDITIONAL SERVICES FOR RIVERWALK DESIGN CONTRACT—VOA ASSOCIATES Management Assistant for Community Relations Hobson reiterated that in July 2003 the City entered into a contract with VOA Associates for the design of the Riverwalk, preparation of construction documents for the project, and various services in the construction phase. The contract included the following: • $49,200, schematic design; • $64,400, design development; • $136,800, construction documents; • $18,200, construction bid; and • $60,800 for services during the construction process. In August 2004 Staff presented a request to Council for contract overages in the amount of $71,652.44 for work completed outside the scope of the original contract. VOA was chastised for completing the work without prior approval and directed that future overages required pre-approval by Council. In December 2004 Council approved the addition of design work for add alternatives identified by the Riverwalk Foundation's liaison committee, in the amount of$69,228. Mr. Hobson indicated that in order to get to 100% completion of the construction document phase of the contract, VOA is requesting an additional $67,400 for additional work outside the scope of the contract. The work consists primarily of engineering-related efforts. Mr. Hobson noted the documents are currently at the 95% completion level awaiting further direction from Council. Staff noted that included in VOA's request is a $15,000 line item for reimbursement of items associated with the construction of models of two bridges in the project that were used in the last Public Open House. These models were constructed without authorization by the City. The remaining $52,400 includes $21,500 for additional work required by STS Engineering, $18,000 by Hinkle Engineering and an additional $2,000 for the cost estimating company. The firms are justifying the additional fees due primarily to the expanded schedule and the extensiveness of the Miller Point design. Mr. Hobson noted the remaining $12,700 is additional expense that will be incurred by VOA for the expanded schedule of the project, as the construction document phase was originally scheduled for completion in January 2005. Mr. Hobson informed Council that Staff has been critical of the billing practices of VOA, has evaluated the advantages of cutting ties with VOA at the 95% completion level, and considered having another firm complete the process versus continuing with VOA at the added cost. Staff opined it would cost more in the long run to start working with another designer at this point in the construction document phase. City Engineer, Smith Engineering Consultants, has reviewed the work completed to date and concurs with Staff. Staff is requesting Council authorize the additional fees submitted by VOA, less the $15,000 request for bridge models, for a total additional authorization of $52,400 in expenditures to VOA, in payment for additional design services in conjunction with the Riverwalk project. September 12, 2005 Page 8 Alderman Condon stated that Council made it clear to VOA that they were not to proceed with work not pre-authorized by Council. She expressed consternation that VOA has continued to do so. Alderman Santi concurred with Alderman Condon. Alderman Murgatroyd concurred with Alderman Condon and Alderman Santi; however, he opined it appears the expenditure is necessary in order to obtain the final documents. Motion by Condon, seconded by Schaefer, to authorize the request for payment received by VOA Associates for additional design services for the Riverwalk Design Contract, in an amount not-to-exceed $52,400. Voting Aye: Santi, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Pass: Glab. Voting Nay: None. Absent: None. Motion carried. MAYOR—STATEMENT AND REPORT Mayor Low informed Council that local businesses and residents have been most generous regarding the McHenry Hurricane Katrina Fund. She recognized participation in the project from School District 15 and School District 156. Mayor Low stated that a family of three has been chosen and would be moving in this week. COMMITTEE REPORTS Parks and Recreation Committee Chairman Alderman Peterson reminded Council that a Parks and Recreation Committee meeting is scheduled on September 14, 2006 at 7:00 p.m. in the Aldermen's Conference Room. STAFF REPORTS There were no Staff Reports. FUTURE AGENDA ITEMS Responding to an inquiry from Alderman Murgatroyd regarding the status of the Parks Master Plan, Director of Parks and Recreation Merkel stated the final report regarding the needs assessment is being prepared. He informed Council the Request for Proposals would be on the Agenda for discussion at the Parks and Recreation Committee meeting scheduled in October. Director Merkel indicated funds for the Shamrock Park development have been allocated in the CIP and Staff is attempting to keep the project on track. Alderman Murgatroyd opined it is inappropriate and premature to discuss design of the Shamrock Farm Park without pertinent information, which would be available upon completion of the Master Parks Plan. Responding to an inquiry by Alderman Glab regarding the completion of the Amoco Driveway, City Administrator Maxeiner stated the plan is being assessed by the Highway Department, which has caused a delay. September 12, 2005 Page 9 Alderman Glab stated the chillers located at the McHenry High School West Campus are still at a noise level unacceptable to residents in the vicinity. Director of Community Development Napolitano informed Council the chillers are being worked on and a noise level assessment would be performed. Director Napolitano assured Council they would be apprised of the results of the noise level assessment. ADJOURNMENT Motion by Condon, seconded by Santi, to adjourn the meeting at 9:11 p.m. Voting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The Meeting was adjourned at 9:11 p.m. MAYOR CITY CLERK CONSENT AGENDA TO: Mayor and City Council FROM: Douglas Martin,Assistant City Administrator FOR: April 3,2006 Regular City Council Meeting RE: Adoption of the National Incident Management System Resolution RECOMMENDATION: Authorize the Mayor's execution of the attached resolution adopting the National Incident Management System. In March of 2004, the federal government under the Department of Homeland Security released the National Incident Management System (NIMS) program. NIMS is a comprehensive system designed to improve local response to emergency situations by utilizing standardized procedures and emergency preparedness techniques. It promotes the development of regional and statewide cooperation mechanisms for coordinating response efforts and obtaining assistance during a large disaster scenario. In order to continue to be eligible to receive federal preparedness funding, all governmental jurisdictions are required to adopt and implement the NIMS process and techniques by September 30, 2006. The attached resolution affirms the City's commitment to implementing this system. As part of the NIMS implementation process, department heads and superintendents will be trained on the basic concepts of NIMS. In addition, Staff, in cooperation with the McHenry Township Fire Protection District, will be coordinating a simulated large-scale disaster requiring an emergency response from various entities. Staff is seeking authorization of the Mayor's execution of the attached resolution adopting the National Incident Management System. RESOLUTION R-06- Adoption of the National Incident Management System WHEREAS, emergency response to critical incidents, whether natural or man-made, requires integrated professional management; and WHEREAS, unified command of such incidents is recognized as the management model to maximize the public safety response; and WHEREAS, the National Incident Management System, herein referred to as NIMS, has been identified by the Federal Government as being the requisite emergency management system for all political subdivisions; and WHEREAS, failure to adopt NIMS as the requisite emergency management system may preclude reimbursement to the political subdivision for costs expended during and after a declared emergency or disaster, and for training and preparation for such disaster or emergencies. NOW THEREFORE BE IT RESOLVED it shall be the public policy of the City of McHenry to adopt the National Incident Management System concept of emergency planning and unified command. BE IT FURTHER RESOLVED, that it shall be the policy of the City of McHenry to train public officials responsible for emergency management. PASSED and APPROVED this day of , 2006. Mayor ATTEST: City Clerk CONSENT AGENDA TO: Mayor and City Council FROM: Douglas Martin,Assistant City Administrator FOR: April 3, 2006 Regular City Council Meeting RE: Donation of surplus property to the Garden Quarter Neighborhood Resource Center RECOMMENDATION: Authorize the Mayor's execution of an ordinance donating surplus property to the Garden Quarter Neighborhood Resource Center. The City of McHenry uses a three-year rotation for replacing computer equipment. Often when the new equipment is installed the old equipment is transferred to another employee with less intensive computer requirements; however, when equipment becomes outdated, the surplus property goes to auction for resale. Recently, Staff became aware of the Garden Quarter Neighborhood Resource Center's need for computers, monitors and printers for their location at the Garden Quarter apartment complex and would benefit greatly from the City's old surplus computer equipment. The City of McHenry, among many agencies, is a sponsor and participating member in the resource center project. Attached is a list of equipment proposed to be donated to the resource center, along with its estimated value and estimated cost of disposing in accordance with applicable environmental laws. The total estimated value of the equipment is $145, while the total estimated disposal cost of the equipment is $365.50. An ordinance has been prepared authorizing the donation of the attached computer equipment to the Garden Quarter Neighborhood Resource Center. Staff is seeking authorization of the Mayor's execution of an ordinance donating surplus property to the Garden Quarter Neighborhood Resource Center. ORDINANCE AUTHORIZING THE DONATION OF SURPLUS PROPERTY OWNED BY THE CITY OF MCHENRY WHEREAS, it is in the opinion of the corporate authorities of the City of McHenry that it is no longer necessary or useful to or for the best interests of the City of McHenry to retain ownership of surplus property; and WHEREAS, it has been determined by the Mayor and City Council of the City of McHenry to donate said surplus property to the Garden Quarter Neighborhood Resource Center. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY AS FOLLOWS: SECTION 1: That the Mayor and City Council of the City of McHenry find that the surplus property described on Exhibit"A", attached hereto and incorporated herein is no longer useful to the City and shall be donated to the Garden Quarter Neighborhood Resource Center. SECTION 2: That the City Administrator is hereby authorized and directed to donate to the Garden Quarter Neighborhood Resource Center the surplus property listed on Exhibit"A". SECTION 3: That this Ordinance shall be in full force and effect from and after its passage by the corporate authorities of the City of McHenry. PASSED and APPROVED this 3rd day of April,2006. Ayes: Nays: Abstained: Absent: Mayor ATTEST: City Clerk 2 City of McHenry Surplus Equipment Cost to have items E disposed of Manufacturer Make/Model Serial Number Comments Value properly 1 Compaq Deskpro 6921cck4e343 PC/Windows 2000 0 21.50 2 HP Deskjet 882C/C6409B mx94jlblhs printer 10 21.50 3 Gateway EV700A 17054f068607 Monitor 15 21.50 4 HP Brio 8531 us90406716 PC/Windows 2000 0 21.50 5 Samsung SyncMaster 750s agl7hcctl38809w Monitor 20 21.50 6 HP Deskjet 880C/c6409a mx93cl 11 ry printer 10 21.50 7 HP Brio BA600 us94800022 PC/Windows 98 0 21.50 8 Sceptre P73 932fbfa2b00117 monitor 15 21.50 9 HP Deskjet 940c/c6431a mxl9L6d25x printer 10 21.50 10 HP Brio 8531 us90504174 PC/Windows 2000 0 21.50 11 CTX VL700 1w1-22909101 Monitor 15 21.50 12 HP Photosmart 1215/c8401a MYOC6150MK printer 20 21.50 13 HP Brio 8531 us90504146 PC/Windows XP 0 21.50 14 Sceptre P73 932fbfa2b00093 Monitor 15 21.50 15 HP Photosmart p1100/c6725a mx9c6lfOg6 printer 15 21.50 16 HP Office jet G85 sgg1le0ftr Multifunction device 0 21.50 17 Lexmark X83 2610942 or 12110873776 Multifunction device 0 21.50 Total Value 145 365.60 CONSENT AGENDA To: Mayor and City Council From: Pete Merkel, Director of Parks &Recreation For: April 3, 20o6 Regular City Council Meeting Staff Recommendation: To purchase a Toro Grounds Master 410o-D Rotary Mower through the State of Illinois Vehicles/Equipment Purchase Program in the amount of $41,250.53 BACKGROUND The purchase of a new rotary mower was included in the Parks and Recreation Department FY 2005/o6 equipment budget. The budget amount was approved at $44,500. Staff requested a quotation from the authorized Toro dealer designated in the State of Illinois program. A quotation was received in the amount of$41,250.53. The parks maintenance staff had the opportunity to use this particular model as a demonstration for two days in 2005. Staff was very impressed with the quality and performance of this unit. /Pete/2oo6 Agenda Supplement/Toro Mower i Yovlixo P'utnrt FYj - February 2006 account# 102165 City of McHenry Attn:Tom Schmidt 333 S.Green Street McHan ,Ilflnois 60050 Dear Tom Thank you for the opportunity of quoting your current equipment requirement. In response to your request for a price quote,we are pleased to submit the following. off".111 1 30411 Grounds-master 4100-D includes Cutting unitl "Contract40,207,65 1 30396 Deluxe Seat Suspension Kt Included 1 30398 Milsco Seat Included 1 30442 Road Packs a KV 808.17 1 30707 Armrest $ 111.33 e S { C348 N-Month!1800 Hour Comprehensive Coverage o71 : J 66 OW48-MomhJ2400 Hour Corn rehensiveCovers a 1,112 0 6 $ 1,535. C549 80-Month 13500 Hour Comprehensive Cavern a 3071. 00 2 2,112.00 .z5 $ 3,071.25 Sub-Total $41,127.15 Fuel Surcharge Surchargel 0.30% $ 123.38 Tax New Rate as of 1.1-06 0,00% - Total1 $41.250.53 Al pricing includes freight-in, set-up and delivery to your location. Pricing is good for 30 days. Financing I leasing options available, for additional information check with your Account Executive Sincerely, Dwight D.Anderson Turf Professionals Equipment Company Account Executive 630 251.4832 Cell# luf Professionals Equip wi Company 1194 A Ar hmv,Itasca,m 6M43.13% Phone 63 "3.5555 Fax 6X-msup I-SW-M5M i idly F d a l'y 4 0 4 T CT i �: uyJ may Rtz- r t` a ;=k•;. u S IT E LIVER R ABE,F-:Ib ;, Into Ci �i rrekyttiaster 4 1,00 ❑ is the tncr,c d tittneuvalfca act arc t mower weVC CvCr buift. The cxckusicc t> M JaPF cieti ktt %cutving tLc.r� is eavy W sc�e and conrrol f superii,r triu�abifM. t ` lee t t¢ci tcefbasc:and sharp turnin1 anglo let sou ersily mvvu back and htarrelrV r arOttncf obstacles vvichour tcavitl; uncur grass. T1. a.. h-' Y °yj':�J'#? �Syy'. •� Jw r. ' ��1 AARn fc` �•Y- ty:6 '�A �" 5J�',��R� � rt k"s * ynt^.�V i�a, x -cTtd a. n r y on .y ..'"+ ��: - . .. �"a" '�' �y`�tJa�ssa�w. �s� a.f ti•sae "3•Ii�,� a as a.apa . � F a 1 RO. 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'�..a•a.�elwt�� mz'w ��$. �7"f4'i. t J r � � �� w �'��>'. .Sx.'t'io '1 ° ��++��.yy� �'�.•t"7i '" a S r��t Y� a*�t "`^°•t'z' h."�$ ��A, i°�� W1!0�9�,��A�.�L�°y..�-��,�� Si�� }.r `b- Y .. '"nq,Y +,4i'w .*'m��3,r ,��, � C„a a,�r::��,ra ��''�y® r+ is t �'�' �•�'6 i .... ,.�. Q +r x ''^ ,�"'' a�%,��C '�'-1`rf� �I,6�'+°a>:•n'� �zat�t'� .. `'`� a -, ,' �l` x`,� 1'"t",�� i��5"F��t*n'',��gi" �xk��`S,� �� ,°.4� ��}y x,. *,t`,, T � j �a.i)�u � d1• ."� i F, w-.y x 4� y 7 y z. xr '�",+ � �' ra r° Y.. •.�- Bm .� r �t��rS 3III"��y,,,yWrv�*x�.•�.y �H � i AOU e nw gzc �.,kr r'F,.,,'�',.�..ry��h';�L x�R .' dy -:yt�' xk s; � � ...nr,.• L+.. �_ v '` SY � �.dA a► r.... ,r��.r"�A� " z2, - .. ...`,''-mot - ' _.. a • Cry' �. f .. em. } ?» �. �rt Y. +•. Pq7 'F TORO., Count on it. Groundsmasterl 4000-D Engine Kubota*V2003-T,4-cylinder, liquid-cooled, turbo-charged diesel. 122 cu.in. (2.0 liter)displacement. 60 hp(44.8 kW)gross, 58 hp(43.3 kW)net and 117 ft.-lbs. torque at governed speed of 2,600 rpm. 8 quart( .G'#iteF)oil capacity. Fuel Capacity 19 gallons(72 liters)diesel fuel. Traction Drive Full-time, bi-directional, hydrostatic, dosed-loop,4WD transmission. Variable displacement piston pump with servo control powers fixed displacement piston motors which drive single reduction.planetary gear asser 6lies at:.ekh,frgnt wheel. Parallel hydraulic flow powers fixed displacement piston motor which drives mechanical axle in rear. 2WD in forward (transport) range. Ground Speed 4000-D:Transport: 0-15 mph(24.2 km/h)forward,0-9 mph(14.4 km/h)reverse. Mow: 0-8 mph (12.4 km/h)forward, 0-4 mph(6.4 km/h)reverse. ain�rransport: 0-15 mph(24.2 km/h)forward, 0-8 mph (12.9 km/h)reverse. Mow:0-8.8 mph (14.2 km/h)forward, 0-4.8 mph 7.7 km/h) reverse. Tires Front:26 x 12-12, 6-ply tubeless Multi-Trac. Rear: 20 x 10-10, 6-ply tubeless Multi-Trac. Steering Power steering with dedicated power source. Steering wheel tilts to desired operator position. Gauges Hour meter, fuel gauge, engine temperature gauge. Indicator lights for high temperature, oil pressure,41tefndltQF and g}o plugs.Audible alarm for low oil pressure and high coolant temperature. Controls Tilt steering, ignition switch, throttle,foot-operated traction pedal, lockable individual brake pedals, parking brake lock,',: mow/transport speed selector switch, individual deck lift/lower levers, counterbalance adjustment,td;N valve,cup,k older, toolbox, radio holder and 12-volt power outlet. , Warranty Two year limited warranty. Refer to Operator's Manual for further details. Overall Dimensions GM 4000-D GM 4100-D Height 81"(205.7 cm)w/ROPS 81"(205.7 cm)w/ROPS +tl ik M l Length 1 35"(343 cm)w/decks down 144"(365.8 cm)w/6i ks dawn Width 1 3 45.5 cm)w/decks down 127"(322.6 cm)w/dec6 ca n , Transport Width 71"(180 @ 2" (5 cm)HOC 71"(180 cm)4 20(5 t~it Wheelbase 55.5" 140 cm 55.5" 140 cm � t �f M qq 4. r v �i tn� DecksRli' i ;,�.., ;;: `' k'f!� , Y,:•..GM. V oALi�'1 ; .,, ,. �' ��. ,.��' ,� �a Est s• n s p; ;OFFS 1 � „ ere C. �• �� s" s "C�,r,� p Y. ff '��',aw'°�C'.." w;1y+,wa• k V A++ R •V,.,'- 'i. { 1 .# "� wiv�w. �..,.s�siv 7 a,.; 7roctuees depteEed ue a��a odtxGua"`!�cc�d�4s sir , y G,s'•9"� !! ,r��., mod. '�+}r;,.+w�,�"`i6 �",l�%.r�'��y'.r+q a a��r �'�' a'1t FN �t'f'4- ka�;krq yid M" .n n.�, ' l , ,• .�•+. "�' zt ,'��'uiN'R"" afi.,�'�,� r r '^cA N .. .. CONSENT AGENDA TO: Mayor and City Council FROM: Daniel J. Marcinko, Director of Public Works FOR: April 3, 2006 Regular City Council Meeting RE: Water Treatment Plant No. 2 Background. At the June 13, 2005 Regular City Council Meeting,the City Council awarded the contract for the flood proofing of water plant No. 2 to Manusos General Contracting, Inc. in an amount not to exceed $29,800.00. The Council may recall, during a compliance inspection from the Illinois Environmental Protection Agency, it was noted that the treatment plant located at 1401 Beach Road had been constructed in an area that was later designated a floodway and alterations to the existing building were necessary. Analysis. Manusos General Contracting, Inc. has completed the construction of the improvements and is requesting final payment. Staff has inspected the project to assure compliance with the approved plans and specifications and is recommending final payment of $11,926.00 for work performed and material purchased for the project. The following is a detailed cost analysis: Original Contract Amount $29,800.00 Prior Payments (17,874.00) Balance 11,926.00 Final Payment $11,926.00 The city has received a one-year maintenance warrantee from Manusos General Contracting, Inc. against all defects in workmanship and materials. Staff has reviewed the request and recommends approval of the final payment. Recommendation. Staff recommends approval of the final pay request to Manusos General Contracting, Inc. for the improvements to the water treatment plant No.2 in an amount not to exceed$11,926.00. CONSENT AGENDA To: Mayor and City Council From: Pete Merkel, Director of Parks &Recreation For: April 3, 20o6 Regular City Council Meeting RECOMMENDATION: To ratify the FY 20o6/2007 NISRA budget as presented and approved by the Board of Trustees on Monday, March 13, 2oo6 BACKGROUND The NISRA budget for FY 20o6/2007 is presented for review and ratification. The Board of Trustees approved this budget at their meeting on Monday, March 13, 20o6. According to the bylaws of the organization the budget is to be presented to the Board of Trustees by the appointed Finance Committee. The Board of Trustees approves the budget and must forward it to the member districts for ratification. A 2/3 majority of votes from the member districts is necessary to ratify the budget. /Pete/20o6 Agenda Supplement/NISRA Dues NORTHERN ILLINOIS SPECIAL RECREATION ASSOCIATION FY 06/07 Proposed Budget January 2006 FABR1AMbudget 06-07\Budget Title Page.doc TABLE OF CONTENTS Proposed FY 06/07 Budget...............................................1-6 BudgetSummary................................................................7-8 Vehicle Replacement Plan....................................................9 Budget Narrative................................................10-11 FABRIAMbudget G"ATable of Contents.doc t NORTHERN ILLINOIS SPECIAL RECREATION ASSOCIATION BUDGET FY 06-07 REVENUE ACCOUNT TITLE ACTUAL BUDGETED Y-T-D PROJECTED PROPOSED FY 04/05 FY 05/06 Dec.31,2005 FY 05/06 FY06/07 3010 MEMBER DUES 3011 BARRINGTON 70,602 92,860 46,363 92,707 101,813 3012 CARY 73,441 97,306 72,979 97,306 106,470 3013 CRYSTAL LAKE 194,634 236,003 236,003 236,003 254,403 3014 DUNDEE 174,714 223,248 223,248 223,248 251,168 3015 HARVARD 19,000 20,700 23,451 23,451 21,624 3016 MARENGO 17,512 21,528 10,764 21,528 23,267 3017 MCHENRY 81,244 99,419 99,419 99,419 107,679 3018 WAUCONDA 32,674 45,658 22,829 45,658 53,212 3019 WOODSTOCK 63,856 71,114 71,114 71,114 78,755 30191 HUNTLEY 88,197 123,166 123,166 123,166 159,826 30192 HAMPSHIRE 0 27,962 27,962 27,962 31,076 30193 ELGIN 0 168,348 72,150 168,348 315,992 TOTAL MEMBER DUES 815,874 1,227,312 1,029,448 1,229,910 1,503,085 3020 PROGRAM FEES 3021 NORTHWEST 27,270 27,300 18,607 29,000 26,000 3022 CENTRAL 65,198 60,000 39,411 69,300 45,300 3023 EASTERN 21,789 14,700 10,067 13,900 9,000 3024 SOUTHERN 0 27,300 9,115 25,900 20,000 3025 TRIPS 31,901 27,100 17,844 23,600 42,500 3026 MENTAL HEALTH 9,319 14,300 7,675 8,900 9,000 3027 SPECIAL OLYMP. 3,274 4,800 1,081 2,800 23,000 3028 LEISURE ED. 584 1,400 1,096 1,800 1,700 3029 SPECIAL EVENTS 28,542 27,000 19,365 25,700 26,300 30291 DAYCAMP 61,927 74,500 51,054 71,100 76,000 TOTAL PROGRAM FEES 249,804 278,400 175,315 272,000 278,800 3030 M.H.GRANT 31,966 33,500 26,773 26,773 30,000 3040 INTEREST 3041 GEN.ACCOUNT 483 550 420 700 800 3042 LIQ.ASSETTS 1,014 850 1,744 2,300 2,600 3043 HOME STATE CD 2,279 3,000 4,358 6,100 6,900 3044 C.L.BANK 1,894 2,200 2,266 3,000 3,400 3045 HOME STATE 1,042 2,000 2,379 3,000 2,800 TOTAL INTEREST 6,712 8,600 11,167 15,100 16,500 3050 EQUIP.DISPOSAL 5,136 0 18,500 18,500 3,000 3070 CONTRIBUTIONS 3071 MHRL 24,750 25,500 0 23,000 24,500 3072 BAUW 16,916 14,500 6,310 8,400 8,800 3073 SERVICE ORG. 16,880 12,000 9,980 14,500 15,400 3074 TOWNSHIPS 10,000 14,000 12,700 14,000 14,800 3075 FOUNDTN-PROG 66,771 70,000 0 78,500 83,000 3076 GRANTS 5,666 2,000 3,000 3,000 3,000 3077 RESTRICT.VEHIC 0 0 0 0 0 3078 BUSINESS/INDIV. 3,534 3,000 3,697 5,000 5,000 3079 REGIONAL 1,687 1,000 200 1,000 1,000 30791 FOUNDTN-PERS 0 25,700 16,142 25,700 27,000 30792 UNRESTRICTED 0 12,200 445 5,000 3,000 TOTAL CONTRIBUTIONS 146,204 179,900 52,474 178,100 185,500 Page 1 NORTHERN ILLINOIS SPECIAL RECREATION ASSOCIATION BUDGET FY 06-07 ACCOUNT TITLE ACTUAL BUDGETED Y-T-D PROJECTED PROPOSED FY 04/05 FY 05/06 Dec.31,2005 FY 05/06 FY06/07 3090 FUNDRAISING 3091 ENT.BOOKS 11,330 13,200 8,005 10,500 13,200 3092 REC.BANQ. 3,953 7,600 1,447 6,000 6,500 3093 NISRA STORE 57 400 80 400 500 3094 OTHER 0 0 0 0 0 TOTAL FUNDRAISING 15,340 21,200 9,532 16,900 20,200 3000 TOTAL REVENUE 1,271,036 1,748,912 1,323,209 1,757,283 2,037,085 BEGIN BALANCE 430 242 4,179 4,179 1,622 TOTAL EXPENDITURES 1,275,787 1,621,170 1,105,136 1,636,740 1,864,550 FUND TRANSFER OUT 41,500 158,500 0 243,500 239,000 FUND TRANSFER IN 50,000 31,250 0 120,400 66,100 YEAR END CASH BALANCE 4,179 734 222,252 1,622 1,257 YEAR END FUND BALANCE 284,285 402,035 284,285 407,385 580,285 Page 2 NORTHERN ILLINOIS SPECIAL RECREATION ASSOCIATION BUDGET FY 06-07 FUND BALANCE ANALYSIS TITLE ACTUAL BUDGETED Y-T-D PROJECTED PROPOSED FY 04/05 FY 05/06 Dec.31,2005 FY 05/06 FY06/07 VEHICLE FUND: BEGIN BALANCE 88,315 58,315 62,315 62,315 26,715 TRANS.OUT 50,000 3,750 0 86,600 47,100 TRANS.IN 24,000 51,000 0 51,000 76,000 END BALANCE 62,315 105,565 62,315 26,715 55,615 BUILDING FUND: BEGIN BALANCE 10,000 9,500 12,500 12,500 7,400 TRANS.OUT 0 3,000 0 7,600 3,000 TRANS.IN 2,500 2,500 0 2,500 2,500 END BALANCE 12,500 9,000 12,500 7,400 6,900 EQUIPMENT REPLACEMENT FUND: BEGIN BALANCE 0 5,000 5,000 5,000 8,800 TRANS.OUT 0 24,500 0 26,200 16,000 TRANS.IN 5,000 30,000 0 30,000 30,000 END BALANCE 5,000 10,500 5,000 8,800 22,800 CONTINGENCY FUND: BEGIN BALANCE 194,470 201,970 204,470 204,470 364,470 TRANS.OUT 0 0 0 0 0 TRANS.IN 10,000 75,000 0 160,000 130,500 END BALANCE 204,470 276,970 204,470 364,470 494,970 TOTAL FUND BALANCE 284,285 402,035 284,285 407,385 580,285 Page 3 NORTHERN ILLINOIS SPECIAL RECREATION ASSOCIATION BUDGET FY 06-07 EXPENDITURES: ACCOUNT TITLE ACTUAL BUDGETED Y-T-D PROJECTED PROPOSED FY 04/05 FY 05/06 Dec.31,2005 FY 05/06 FY06/07 4300 PERSONNEL SERVICE 4310 FULL TIME 4311 DIRECTOR ---------- ---------- ---------- ---------- ---------- 4312 SUPT.PROG. DEV ---------- ---------- ---------- ---------- ---------- 4313 SUPT.PROG.OP. 0 ---------- ---------- ---------- ---------- 4314 MGR.SPEC REC ---------- ---------- ---------- ---------- ---------- 4315 MGR.SO/SP. EV. ---------- ---------- ---------- ---------- ---------- 4316 MGRSDC/L.E. ---------- ---------- ---------- ---------- ---------- 4317 MGR INCLUSION ---------- ---------- ---------- ---------- ---------- 4318 R.C.CENTRAL ---------- ---------- ---------- ---------- ---------- 4319 R.C.NW ---------- ---------- ---------- ---------- ---------- 43191 R.C.EASTERN ---------- ---------- ---------- ---------- ---------- 43192 R.C.SOUTHERN 0 ---------- ---------- ---------- ---------- 43194 MGR.FIN.&PERS- ---------- ---------- ---------- ---------- ---------- 43195 MGR.OFF.SERV. ---------- ---------- ---------- ---------- ---------- 43196 PUBLIC INF.COOR 0 ---------- ---------- ---------- ---------- 43197 FUND DEV.COOR 0 ---------- ---------- ---------- ---------- TOTAL FULL TIME 465,851 630,600 398,345 630,800 701,700 4320 PART TIME 4321 NORTHWEST 7,528 13,100 4,449 9,600 13,100 4322 CENTRAL 23,293 31,000 15,390 30,000 30,000 4323 EASTERN 4,703 4,100 3,729 4,100 7,600 4324 SOUTHERN 0 7,600 2,775 7,600 21,200 4325 TRIPS 1,415 3,400 695 1,000 1,600 4326 MENTAL HEALTH 3,905 5,300 1,833 4,000 5,200 4327 SPECIAL OLYMP. 740 1,000 402 600 10,900 4328 LEISURE ED. 0 0 0 0 0 4329 SPECIAL EVENTS 12,677 17,000 9,812 13,000 16,000 43291 DAY CAMP 110,191 121,500 130,169 130,200 154,500 43292 OFFICE 5,916 24,000 8,834 17,700 22,400 43293 PUBLIC INFO COO 37,239 0 1,617 1,620 0 43294 OUTREACH COOR 0 7,700 0 5,500 17,700 43295 TECH COOR. 0 9,600 0 4,800 20,800 43296 TRANS.COORD. 0 0 0 2,080 13,600 TOTAL PART TIME 207,607 245,300 179,705 231,800 334,600 4331 FICA 53,240 66,700 43,503 65,800 79,300 4332 IMRF 64,825 91,400 53,270 82,900 90,500 4333 UNEMPLOYMENT 2,608 3,000 0 0 3,000 4334 RECRUITMENT 1,478 2,000 1,134 1,500 1,700 4335 HEALTH/LIFE 71,981 101,800 54,828 94,500 119,400 4336 TRAVEL 10,899 14,700 8,804 13,000 14,700 4337 TRAINING 13,714 24,000 9,167 16,000 21,000 4338 RECOGNITION 5,509 9,600 4,707 7,300 7,900 4339 DUES/SUBSCRIPTI 3,813 4,600 2,740 4,200 4,700 TOTAL PERS.SERVICES 901,525 1,193,700 756,203 1,146,800 1,378,500 Page 4 NORTHERN ILLINOIS SPECIAL RECREATION ASSOCIATION BUDGET FY 06-07 ACCOUNT TITLE ACTUAL BUDGETED Y-T-D PROJECTED PROPOSED FY 04/05 FY 05/06 Dec.31,2005 FY 05/06 FY06/07 4400 CONTRACTUAL SERV. 4410 TRANSPORTATION 4411 DAY CAMP 19,223 23,000 19,850 20,190 24,700 4412 REGULAR PROGR, 2,007 2,600 555 2,300 2,600 4413 BUS#1597/#1504 2,171 3,000 799 920 3,000 4414 VAN#P1604 844 1,000 252 1,595 1,500 4415 VAN#P1765 1,332 750 1,459 400 1,000 4416 BUS#1599 4,202 3,000 1,553 1,500 3,000 4417 MINIVAN#0601 1,188 1,200 1,432 1,700 1,500 2218 VAN#1300 775 750 2,975 3,320 2,000 4419 VAN#1203 658 750 126 275 750 44191 NEW 15 PASS. 0 0 0 100 500 TOTAL TRANS. 32,400 36,050 29,001 32,300 40,750 4420 LIABILITY INS. 19,558 22,000 8,941 19,600 22,000 4430 PROGRAM SEVICES 4431 NORTHWEST 6,498 7,800 3,920 8,000 8,400 4432 CENTRAL 7,908 14,000 8,752 15,000 15,000 4433 EASTERN 5,679 3,000 3,307 5,000 3,000 4434 SOUTHERN 0 5,500 1,600 5,500 4,450 4435 TRIPS 24,722 15,500 6,632 10,000 30,700 4436 MENTAL HEALTH 6,682 7,500 18,051 19,500 7,900 4437 SPECIAL OLYMP. 1,634 2,100 1,340 2,500 4,800 4438 LEISURE ED. 43 250 108 250 250 4439 SPECIAL EVENTS 9,558 12,500 7,926 10,550 11,500 44391 DAY CAMP 6,970 7,100 5,407 5,410 11,400 TOTAL PROG.SERVICES 69,694 75,250 57,043 81,710 97,400 4440 FUNDRAISING 4441 ENT.BOOKS 7,423 8,500 6,500 7,500 8,500 4443 RECOG.BANQ. 2,304 4,400 3,971 4,200 4,600 4444 FOUND.EVENTS 860 1,100 0 500 1,000 4445 NISRA STORE 0 600 0 0 600 4446 OTHER 717 300 399 300 300 TOTAL FUNDRAISING 11,304 14,900 10,870 12,500 15,000 4452 PRINTING 14,069 20,500 9,586 17,600 20,500 4453 TELEPHONE 11,471 14,500 6,258 8,850 10,000 4454 EQUIP.MAINT. 3,391 5,000 2,171 3,300 3,500 4455 COM.RELATIONS 3,370 3,000 1,762 3,000 3,800 4456 AUDIT 2,250 2,500 2,850 2,850 3,500 4457 LEGAL 1,000 1,500 1,000 1,000 1,500 4458 COMPUTER PROG 11,438 15,000 13,219 18,000 18,000 4459 CHRGE ACC FEES 325 1,000 998 1,900 2,300 4460 MARKETING SERV 3,481 4,700 1,942 4,700 7,400 44591 EQUIP.STORAGE 0 2,400 600 1,000 1,200 TOTAL CONTRCT.SERV. 183,751 218,300 146,241 208,310 246,850 Page 5 NORTHERN ILLINOIS SPECIAL RECREATION ASSOCIATION BUDGET FY 06-07 ACCOUNT TITLE ACTUAL BUDGETED Y-T-D PROJECTED PROPOSED FY 04/05 FY 05106 Dec.31,2005 FY 05/06 FY06/07 4500 COMMODITIES 4510 PROGRAM SUPPLIES 4511 NORTHWEST 1,175 1,200 1,268 1,700 2,600 4512 CENTRAL 2,507 2,500 1,035 2,300 1,500 4513 EASTERN 2,878 1,200 860 1,200 500 4514 SOUTHERN 0 2,300 774 2,300 1,800 4515 TRIPS 1,615 2,700 818 1,200 3,000 4516 MENTAL HEALTH 1,091 300 1,465 2,000 2,000 4517 SPECIAL OLYMP. 635 250 246 250 700 4518 LEISURE ED. 120 150 118 150 250 4519 SPECIAL EVENTS 1,089 1,800 2,010 2,400 2,400 45191 DAY CAMP 4,054 5,100 7,452 7,460 5,000 TOTAL PROG.SUPPLIES 15,164 17,500 16,046 20,960 19,750 4520 OFFICE SUPPLIES 10,094 12.000 9,397 12,000 13,200 4530 FUEL 12,755 14,000 11,619 15,500 20,000 4540 POSTAGE 8,009 9,000 8,595 10,000 11,500 4550 BOOKS 312 350 0 350 350 4560 HEALTHISAFETY 1,249 1,900 1,526 1,900 1,900 TOTAL COMMODITIES 47,583 54,750 47,183 60,710 66,700 4600 CAPITAL 4610 VAN PURCHASE 49,940 22,750 58,745 86,600 47,100 4620 OFFICE EQUIP. 13,790 17,500 5,979 9,200 9,500 4630 COMPUTER EQUIF 0 14,000 15,738 17,500 11,000 4640 PROGRAM EQUIP 10,526 4,600 5,184 7,000 5,000 TOTAL CAPITAL 74,256 58,850 85,646 120,300 72,600 4800 OFFICE OPERATIONS 4810 LEASE PAYMNTS 46,473 60,670 50,697 69,200 71,100 4820 UTILITIES 7,175 10,100 5,521 8,700 10,000 4830 MAINT./REPAIRS 353 7,600 4,091 8,100 3,000 4840 JANITORIAL 4,373 5,200 3,074 4,900 5,100 4850 ASSOC.DUES 9,720 12,000 6,480 9,720 10,700 4860 OTHER 578 0 0 0 0 TOTAL OFFICE OPERAT. 68,672 95,570 69,863 100,620 99,900 TOTAL EXPENDITURES 1,275,787 1,621,170 1,105,136 1,636,740 1,864,550 Page 6 NORTHERN ILLINOIS SPECIAL RECREATION ASSOCIATION BUDGET FY 06-07 BUDGET SUMMARY REVENUES: TITLE ACTUAL BUDGETED Y-T-D PROJECTED PROPOSED FY 04/05 FY 05/06 Dec.31,2005 FY 05/06 FY06/07 MEMBER DUES 815,874 1,227,312 1,029,448 1,229,910 1,503,085 PROGRAM FEES 249,804 278,400 175,315 272,000 278,800 MENTAL HEALTH 31,966 33,500 26,773 26,773 30,000 INTEREST 6,712 8,600 11,167 15,100 16,500 CONTRIBUTIONS 146,204 179,900 52,474 178,100 185,500 FUNDRAISING 15,340 21,200 9,532 16,900 20,200 EQUIP.DISPOSAL 5,136 0 18,500 18,500 3,000 RESTRICT.REV. TOTAL REVENUE 1,271,036 1,748,912 1,323,209 1,757,283 2,037,085 EXPENDITURES: TITLE ACTUAL BUDGETED Y-T-D PROJECTED PROPOSED FY 04/05 FY 05106 Dec.31,2005 FY 05/06 FY06107 PERSONNEL F.T. 465,851 630,600 398,345 630,800 701,700 PERSONNEL P.T. 207,607 245,300 179,705 231,800 334,600 FICA 53,240 66,700 43,503 65,800 79,300 IMRF 64,825 91,400 53,270 82,900 90,500 UNEMPLOYMENT 2,608 3,000 0 0 3,000 RECRUITMENT 1,478 2,000 1,134 1,500 1,700 HEALTH/LIFE 71,981 101,800 54,828 94,500 119,400 Page 7 NORTHERN ILLINOIS SPECIAL RECREATION ASSOCIATION BUDGET FY 06-07 TITLE ACTUAL BUDGETED Y-T-D PROJECTED PROPOSED FY 04/05 FY 05/06 Dec.31,2005 FY 05/06 FY06/07 TRAVEL 10,899 14,700 8,804 13,000 14,700 TRAINING 13,714 24,000 9,167 15,000 21,000 RECOGNITION 5,509 9,600 4,707 7,300 7,900 DUES/SUBSCRIPT. 3,813 4,600 2,740 4,200 4,700 TRANSPORTATIOP 32,400 36,050 29,001 32,300 40,750 LIABILITY INS. 19,558 22,000 8,941 19,600 22,000 PROG.SERVICES 69,694 75,250 57,043 81,710 97,400 FUNDRAISING 11,304 14,900 10,870 12,500 15,000 PRINTING 14,069 20,500 9,586 17,600 20,500 TELEPHONE 11,471 14,500 6,258 8,850 10,000 EQUIP.MAINT. 3,391 5,000 2,171 3,300 3,500 COMM.AWARE 3,370 3,000 1,762 3,000 3,800 AUDIT 2,250 2,500 2,850 2,850 3,500 LEGAL 1,000 1,500 1,000 1,000 1,500 COMPUTOR SERV 11,438 15,000 13,219 18,000 18,000 MARKETING 325 1,000 998 1,900 2,300 COMMODITIES 47,583 54,750 47,183 60,710 66,700 CAPITAL 74,256 58,850 85,646 120,300 72,600 OFFICE OPER. 68,672 95,570 69,863 100,620 99,900 INCLUSION TOTAL EXPEND. 1,275,787 1,621,170 1,105,136 1,636,740 1,864,550 Page 8 Vehicle Replacement Plan January 2006 FY VAN PURCHASE VAN LEASE PROJECTED VAN VAN RESALE VEHICLE FUND VEHICLE FUND COSTS• CONTRIBUTION TRANS. BALANCE 01/02 REPLACE MINIVAN REPLACE BOTH 19,533 0 8,000 64,015 1995 VANS W/PACE 5,000 - 24,500 02/03 ADD PACE LEASE: . 6,500 > 36,300 0 (+)36,300 73,315 W/15-PASS HEART ON 2 260fPACE VANS ..23 00.0 -27 000 03/04 NO PURCHASE PACE LEASE 4,600 0 (+)22,000 88,315 ON(2)2001 PACE VANS 7,000 - 7,000 04/05 REPLACE 1997 PACE LEASE-" 43,70.0.. .15,000 9,000 (+)24,000 62,315 BUS ON 2 2001 PACE VANS 6;300 (-)50,000 05/06 REPLACE 1999 BUS PACE LEASE 6,300 32,500 18,500 (+)51,000 26,715 ADD 15 PASS. 80,300 - 86,600 06/07 REPLACE 2000 VAN. 4 MNTHS OF"PACE LEASE 21100 73,000 3,000 (+)76,000 55,615 W/ACT.BUS 4.5;000 - 47,100 07/08 REPLACE 2001 N/A 23,000 50,000 2,000 (+)52,000 84,615 MINIVAN -23,000 08/09 REPLACE 2 PACE W/ Wq 50,000 5,000 (+)55,000 49,615 2 ACT.BUSSES 90000: - 90;000 09/10 REPLACE HEART W/ N/A 47,000 50,000 6,000 (+)55,000 57,615 ACT.BUS - 47,000 10/11 NO PURCHASE NIA O 24,000 0 (+)24,000 81,615 - 0 11/12 REPLACE 2004 N/A 61,000 26,000 9,000 (+)35,000 55,615 BUS - 61,000 12/13 REPLACE 2005 N%A`.. 63,000 . 28,000 9.,000 (+)37,000 29,615 BUS - 63,000 13/14 REPLACE 2006 N/A 53,000 30,000 6,000 (+)36,000 12,615 ACT.BUS - 53,000 14/15 REPLACE 2007 N/A 28j000. 32,000 3,000 (+)35,000 CAR. -.28,000 19,615 Page 9 Budget Narrative Regarding Significant Changes REVENUE: Member Dues-Elgin: The City of Elgin's membership began on October 1, 2005. The member dues from Elgin in projected 05/06 are pro-rated based on 7 months of service. The $315,992 budgeted in FY06/07 is based on our standard levy rate of.0175 for a full 12 month year. Program Fees: NISRA's program fee formula is projected to change in FY06/07 to lower the fees for most programs. A survey was implemented in Fall 2005 and it was determined that lower program fees would likely increase participation without a significant impact on the budget. Due to the membership of Elgin, the Southeast region was split into two separate regions. Eastern encompasses Barrington, Cary, and Wauconda. Southern encompasses Dundee Township, Elgin, and Hampshire. Equipment Disposal: One of NISRA's paratransit busses needed to be replaced in FY05/06 rather than in the scheduled year of 06/07. $18,500 was received in revenue from the disposal of the old vehicle. EXPENDITURES: Full Time Personnel: The increase in F.T. staff costs in 06/07 is primarily due to the employment of the Supt. of Program Operations and Southern Regional Coordinator positions for a full year. These two positions were added in the middle of 05/06 year. A 4%merit increase pool has been budgeted for full time staff in 06/07. IMRF: In the past few years, NISRA's IlVIRF employer rate has steadily increased. NISRA projected that this rate would continue to increase in 2006, but has been informed that the rate will decrease from 13.05% in 2005 to 11.52% in 2006. It is projected that we will end the 05/06 year 8,500 under budget in this area. -10- FABRIAMbudget 06-07\Budget Narrative Regarding Significant Changes.doc Program Services - Trips: The substantial increase in expenses is primarily due to the fact that every other year, NISRA offers a more expensive vacation trip for developmental disabled adults. NISRA is also offering a few more shorter over-night trips. There is a corresponding increase in trip program fee revenue. Program Services-Mental Health: This budget area includes expenses from the new Scuba Etc. Program, which was funded in part through contributions from the NISRA Foundation. Although this line item will go $17,000 over budget, funding from the Foundation and other organizations in the form of contributions will cover the overage. Marketing: The budget increase in this line item is attributed to developing a new video or slide presentation, recognition of NISRA's 30 year anniversary and the development of a new log. NISRA is also exploring the possibility of advertising in newspapers and other publications to increase awareness and participation. Van Purchase: NISRA had to replace its 1999 bus in 05/06 rather than the planned year of 06/07 Lease Payments: The need to lease additional office space was under budgeted in 05/06 primarily due to the security deposit and the fact that our additional association dues for the new space are being paid in this line item rather than the "Association Dues" line item. NISRA will end the year under budget in"Association Dues" because of this. Overall, it is projected that NISRA will end the 05/06 year with a fund balance of$407,000 rather than the budgeted amount of$402,000. The FY06/07 proposed budget indicates an increase in the fund balance of$173,000. -11- F:\BRIAN\budget 06-07\Budget Narrative Regarding Significant Changes.doc CONSENT AGENDA To: Mayor and City Council From: Pete Merkel, Director of Parks 8z Recreation For: April 3, 2006 City Council Meeting Re: Picnic Permits Recommendation: To approve the attached requests for Picnic Permits. BACKGROUND The attached requests were received in our office with all fees and documentation properly submitted. TConaway/picnic permit consent agenda.doc FOR COUNCIL MEETING OF: April 3, 2006 Beer/Wine Permit Requests These are beer and wine permit requests associated with picnic permits. Date of Picnic Applicant Address 06/10/06 Karol Beres Graduation PO Box 1253,McH 07/08/06 Lora Rodriguez Wedding 401 Lilly Ln, McH 09/02/06 Kathleen Lynd Family Pic 813 N Mill St, McH Wonaway\picnic permit listing PROCLAMATION TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: April 3, 2006 Regular City Council Meeting Mayor Low will present the attached Proclamation declaring April 2006 as National Donate Life Month in the City of McHenry to city resident Donna Frett. a Proclamation WHEREAS, organ and tissue donation is a life-giving act recognized worldwide as the greatest expression of compassion; and WHEREAS,more than 90,000 individuals nationwide and 4,500 in Illinois are currently on the national organ transplant waitlist, and every 90 minutes one person dies while waiting for a donated organ; and WHEREAS,a single individual's donation of the heart,lungs,liver,kidneys,pancreas,and small intestine can save up to eight lives, and donation of tissue can enhance the lives of more than twenty-five others; and WHEREAS, each year 25,000 lives are saved and the quality of life for many hundreds of thousands more is enhanced by organ and tissue transplantation; and WHEREAS, many bereaved families find a measure of comfort in donating organs and tissue so that others may benefit; and WHEREAS, residents of McHenry have the opportunity to donate life not by donating lifesaving marrow and blood, a unit of which is needed every three seconds to help those in need. NOW THEREFORE,I, Susan E.Low,Mayor of McHenry,do hereby proclaim the month of April 2006 as NATIONAL DONATE LIFE MONTH in the City of McHenry,and in doing so, urge all citizens to learn the facts about organ and tissue donation, and to exercise their power to donate life by registering at www.LifeGoesOn.com. IN WITNESS WHEREOF, I have hereunto set my hand and caused to be affixed the official seal of the City of McHenry this sixth day of March, 2006. Signed: Mayor AGENDA SUPPLEAWNT TO: Mayor and City Cow FROM: Douglas K.11zeiner,City Administrator FOR: April 3,2006 Regular City Council Meeting RE: Fireworks Program for July 1,2006—Jaycee Days Background. Each year,the City of McHenry partners with the McHenry Area Jaycees to provide the annual 4'of July celebration fireworks. The Jaycees have,in recent years, provided$10,000(of a total of$20;000)toward the fireworks show. For many years, Melrose Pyrotechnics produced the show. However,in Spring of 2003, a vendor from the Chicago metro area objected to the procurement process used by the city and asked to be allowed to provide a quote for the contract. In response,the City Council directed staff to revisit the selection process. A request for qualifications process was developed by staff and representatives from the Jaycees. The process consists of a questionaire asking for information regarding the experience of the firm,their technological capabilities,safety data,and information about comparable events at which staff and the Jaycees can view and evaluate their ability to provide a fireworks show. The process was approved by the.City Council. _- :nnd- .LLOVU W 1-401 ----est Het�aid.-...__: Two responses were received. Last year's provider,Brite Star Productions,did not respond. Responses were received from; • Melrose Pyrotechnics of Kingsbury,.Indiana • Spectrum Pyrotechnics of Harvard,Illinois Analysis. Both firms appear to have the experience, safety record and ability to perform the type of show desired by the City and Jaycees. However,due to the fact that the selection. committee has not been able to witness a show provided by Spectrum Pyrotechnics,they are recommending a one-year contract with Melrose Pyrotechnics for 2006. During the course of the year,this committee will be able to attend a Spectrum show to gauge their performance level for future consideration. A letter from Kevin Kutz,Chairman of the Jaycee Day Fireworks Committee,is attached explaining his recommendation. Recommendation. Staff,in conjunction with the McHenry Area Jaycees,recommends the award of a one-year contract to Melrose Pyrotechnics,Inc.in the amount of$20,000. March 24, 2oo6 City of McHenry 333 S. Green Street McHenry, IL 60050 Mayor and City Council: On behalf of the McHenry Area Jaycees and as Chairperson for the 20o6 Jaycee Day Fireworks, I am writing this letter to ask for the use of Petersen Park on July ist with July end being the rain date. I am also requesting your help coordinating with the services of the McHenry Police, Parks and Recreation and Public Works departments. I am also asking if the City would waive all fees for the usage of Petersen Park and the fees from the above mentioned departments. We will also be securing the services of the McHenry Township Fire Protection District. In addition, the Jaycee Day Fireworks Committee has decided that they would like to extend a contract to Melrose Pyrotechnics for the 20o6 Firework show. This choice is based on a committee evaluation of submitted proposals and shows viewed in other communities. We would like to extend the offer of a one-year, $20,000 contract in order to be able to go out again this year and see more shows and learn what the. different companies have to'offer. We look forward to another exciting fireworks display this year. jT,hnakyou, J Kevin Kutz 20o6 Jaycee Day Fireworks Chairperson MELROSE PYROTECHNICS, INC. KINGSBURY INDUSTRIAL PARK HEINOLD COMPLEX POST OFFICE BOX 302 KINGSBURY,IN 48345 T 219.393.5622 800.771.7978 F 800.775.7978 at March 23 2006 Pete Merkel Director of Parks and Recreation O �' City of McHenry 333 S. Green Street McHenry,IL 60050 Dear Pete, " It was a pleasure speaking with out S pr . Pur rsation, enclosed please find o0ropo d co S u S If you have any questions any r info n,ple not he a to contac Thank you fo�Weea po to S tr 1. I 10 and t ossibili Orkin ` y` P with you and 's ye 'i {Aa Sincerely, ms Melrose otec cs,In Adak AdbL �cff -ti CHIC + ATLANTA CHARLOTTE MINNEAPOLI OU E LWAUKEE q5 - MELROSE PYROTECHNICS, INC. KINGSBURY INDUSTRIAL PARK HEINOLD COMPLEX POST OFFICE BOX 302,wNGSBURY,IN 46345 r . T 219.393.5522 800.771.7976 *' F 800.775.7976 Proposin tz se ec NameePr i o Mc Jay Date o,A osa J , 200 `- a Ju 2006 date :. ry C ob K irec f ra Contact ss: Kin Park _ AmmkL P.O 302 AMh I a 4634 Con leph 771-7ANIL Contact Facsi ) 775 6 J - C t e- dres e o.lp ANUL �J i CLIENTS INCLUDE: ti Special Events: p Trinidad/Tobago ago W x (Sin Independence Day icago, }q►�� ,, ; '' Taste of Chicago,July 3rd Fireworks * Te anger Chicago,IL ton,TX Grand Excursion 2004 a ty C St.Paul,MN Gen Taste of Minnesota to Br MLB s St.Paul,MN nta,G ' Tackle Box Films,S r B Vide a ars- Nashville,TN Chic Stone Mountain Park B at 20 Stone Mountain, ukee, % 10 Mayor Daley's O ents icago s-JUBA y } Venetian Night hicago, Chicago,IL St. Paul Sy y Boa Next Circuit St.Paul, B sters Cl 2000 Navy Pier C o,IL AWL Chicago,IL1111111111111 it Snap Millennium Park,JAM Produ Chicago,IL AWL Am lington national R urse Param t.Carowinds lington s,IL Theme Park(Nightly Displays) t. Paul s x City of Kenosha St.Paul, Kenosha,WI Roc kf ivereks Sin . ore Fireworks Festival kf Sing re,SA RP � K AN S o lentfi. Stone Mountain Park scone Moummin.G.. AML t M r 3.i Fri .... a. _.. ._ ._ ...._�. -. .... �...._ P4 +ir• •60 �AA rM ��' MITI s �1d5� YA'T,1 AND AIR S gME CRE 1 ; is Ambk AIML Adak CONTACT 1f�11 �1; ; .�;�, Tom Thom so ' E LR OS E p n/Melrose Pyrotechnics,Inc. phone 803 789 5733/fax 803 789 6440 >> .► .I1 2OTECHNICS, INC. e-mail ro.com . pY Melrose Pyrotechnics to represent the U.S. in internationally 1 1 fireworks1 1 1 Melrose Pyrotechnics, Inc., Kingsbury, IN A third generation family owned business, Melrose Pyrotechnics has been chosen to perform Melrose Pyrotechnics provides fireworks enter- an original design, musically choreographed tainment to hundreds of festivals,sporting events fireworks display on July 19th, 2006 for and Independence Day Celebrations each year. Einternational des Feux Loto-Quebec at La Ronde, Quebec's largest amusement park. Melrose Pyrotechnics provided the spark at three events receiving top honors at The Events'2005 Melrose is one of nine companies/countries Gala Awards. The award winning productions competing in the 22nd installment of this world were Millennium Park Grand Opening, Chicago, famous fireworks competition. The Montreal Illinois; Charlotte Shout Culinary Arts Experience, International Fireworks Competition is the Charlotte, North Carolina; and The Nascar largest of its kind, attracting an average of Nextel All-Star Challenge, Charlotte Motor 2.9 million spectators annually. Speedway, Concord, North Carolina. Company performances are judged by a panel The company participates in international of 19 citizens chosen from the surrounding events as well. In 2004 Melrose was one of area. The judges award Gold, Silver and Bronze three companies to present a pyromusical for Jupiter trophies to the three best shows based the Singapore Fireworks Festival. In December on a strict evaluation criteria set by the of 2005 Melrose performed at the World competition organizers. PyroOlympics in the Philippines. 2006 Competition Sch Switzerland 6/17/06 Canada 7/15/06 Italia • 1• United I . Argent' 1 1• France 1• •� �I Austr lia 7/26/06 PortugalI. ClSouth Africa osing Ceremony • I• ` "Great design and timing.I[was awesome." —Dino Torres,Nascar Nextel Cup Speedstreet,Charlotte,NC "I just wanted to compliment someone about the fireworks 2. at Navy Pier(Chicago).Just Magnificent!This was one of the most beautiful fireworlu shows I have ever seen.Who ever designed this one is a true artist." -Michael Crane,Chicago r�. J JJi, .Y1 �� i i yy" t~jy.. k:,. I� 7' y�.._� i4.,...�. F � ,- � l�"i�. W � I' � �, l 1 . j." � �� :NUJ' ,�„�y!"r �,yl h:.. �,.HF+Jq+p� �•Fi �. :i.:l 2"_, ,.;h. -f i,.,a4 j� � 1 1 1 �' � d ,.. ��t i e:• �,�' J: `' �r4 ''�+ i. 1 � � � � i� c ��r / ,. �- ......�.. �..�,. .. �.n " "" �. it � h 1 �, j t �FT �5.�Y _ a, �J F'' kjZt, " r, � t� � � .-t+ i ry .�"6.� II�^Ak RY'n9Wh. i _ ,. r,.� it '3r 4. .�^-��B„- Y�: f, i � � JJ ��', "'Y 4 'ru�• y1 4"<� 'Y.; � 1 11 1 � �SQ� r L ` } �. ." 4N' - � � { i � _' F 2r.i �ti t'1 I,. 44 `r�'.." .r 'x Yea ,y l `+ x'' :�:! �� , cSA�� j�,� � } n.�a k - *^. y� Y:. E.{�^ sq'Lyf 1�,fir,�. -tilt" �.Y��; 1.; P tp� fih 1 I) � YYh•• r'`: � 2 ��3 gee i.SJ N of V I � Y�i•i t Tr r fyyy��yyi�+. Ttit Nsti; in Pro as rte sf ells C 0. •n3 e� Red;Lemon; Kam. e _ s;Rainb ets;2- a to ax 46 P:kvw bA �� Spangle&Purp r re ays& - : cklin re ak Kam w/Kamuro; Com -Break n & Spade Gr on C W low ,Yellow ; Gold Bl rac m een Fe lue Pe ed Pa ed Tail; 49 n S illow . I ver Fi Tail; S', eony AM +S4v Re g; Br r e 'ge GrZen , : et w/White y; mg C }w/Rep to urple C w/Yellow - y Blue 42 �""", Tail- omet port; g r ., ony to ling S ed Rin Crackling , " .;White Way. `- �'" /Colo santh ; Gree es;A a /Brocade Ce 45 A Peony acklin g ; White Red P d Tail; en&PmP 1' .eon y w/Green Golden Wav le C them Green T y litte ' g Silv Green 3 6 phoen' r d C emum een Ta Coconu ed , ello e: enfi ort; in Y e n;Mine M or;Mine Titanium S ine w/S e _ er;Mme ,Mine Whit a Red 36 c a a i i�E'R Serpentin . k +eport& e;Mine ca Diamon eamer&.= a tii t Snow Gol 1&Bluefll l 4 _�•l TM Twilight Glitter to B �amond c e er&Yello s °' 1 � Progra a ted sells p +Ln n" Multi-Color w/Whit ;O racklin cha T = ro&Green, Rays w/Piocha T ite R Pink w ail; C ets t� Tail;Aqua Com 'Whit ; Kam am - ellow e w/ 28 Obw bOlI• Reports; Whir ,eport e; Scre s&Fuc Blue an w/ aim Pi owtie trobe; ahlia; V d S Glass, o Sily amond; r Strobe w; o B tie 26 ony; Silver and ro rown obe P' /Gold ilver w/Strobe .a w/ . S' pail; Y ; o Purp ony; R racklin - s; Gold 29 anthe /Gree il;Blu ite Pe Color Chry, emie e y w/B stil w/ ail; Gli g Si er t i e w/Red Pis S'- ail; Gr conut d Tail;, � ave w/S Tail; Blue t er 26 Phoe Brand with Si,_ ail; Gli `er reen w/Ye _ Pistil w/Silve ail 4 ed Pa ed T e Palm ue Tail; S'° alreSilv ;iil; 26 An Ping Green /Gre a ;Gold :, ree w/Gn 'I ail •� Silve - angler. ; 5 Col santhe /Silver Tat er Double 24 Ring;Red Do g;Blu lver Peo ('Silver Tail; ave w/Silver, Tail; Green w/Gol Red Pe /Blue Pistil ;' Id j ry AdSk Aft y�Fk b ;�; TM Brocade; s opper e Tourbillion. ;. eport; Cardma�� 22 ��JL=Am Purple&Twilight Glitt y: n Pao SOW J l Red to Silver Crac Spi d Bowti�F n D :Rm Fish Aver 20 Tail;Yellow D /Ye ail; Sil obe' i /Silvef" o��Br&ade Kamuro w/T bus d Chry emum "Fig s m r C ed B lue Be elver B d Five tar J6, ilvez Wave 26 Peon - to Ye o Purp s n ; Blue santhemum; ehow hry emSn- g S' to Pu ellow w/R A. til& S' ail; 5 Chrysanthe m w/Over Tail, ed P u 1& Sil ail; Su r w/Risin il, s;Brocade Crown !\� 22 to /Gol Poinse olor Ch g Saturn een W g; Th •w/P g; Tripl g Pattern;At Sign Pattern; 26 - ed He e / Ring; r Snail Patte Sunflower P ; Green "' Flas em Mine Gold Will. ariega Re ort; Rainbow w/r ` orts• Mine 26 r w/Re ers w/Re e Bl. ..to Brocad Red to ade; qiin 1e w/Silver Crossette ,W, Orchid;Ye' rossette to ee ossettewli itter to Sappin'kkre Blue 2 �uLCAN w/Ruby ijt� '' 5 • n P .� yym, assor erial shells a�- Red Gambo ilver a w/Sil . ail; G d r Cros n ' 13 Crossette; . ih ' x ver Cr w/Cro Mine;V • to Strobe Willow; to D d Rai er Crac Spider ing PistH E'r_. achu ver ower; a to Repo ed Rin ,(9=0 f = to ar Blue w/P e stil• to Silver Cppvri; 14 Gree san'th ed low to o ee ny; Purple •� :•- en to to Purp olor C g Sa ousand Bl ng Flower; ocad /Gol ;Kamur to Tip olor 14 hrys um w/ 'r Tail; ro w/ sand Bloom lower v 13 Oz er of Red S - d]Flow e Old Willo Silver Glitter*.;" e, An NO Cracklin ,r - 'o101 ckling Green to Brocad lue Flo it /Purple Flo: 12 IMP Br Green cad & lowers Twinkling Willow trobing anthe um; Strobing Willow; Go den w/.mod Trunk; illow w :" ;. r Co ti Ri ail;Green SGbing Willow w X e Strob' 1 w w/Red S g Tail; Silver},.v 130 Waterfall w/ ail `' ki AdNhk >i •�r ,5t�isa 'f i tea-- r i in i la di am erial s e 899 10" 12" .. le S er Core; s so o Tw' ilver roca go al emum legated ;'Gold Flitter;. 2 1 0 / istil Tail; . I. e Dahli Flitter een Octopus, — — 4- Chan ' eony w ver Tai Brocad uroloilv,. qP Aft valor to de;Br w/Blu. wers;Thou `Flowers TM Wade w/ g Si ilver K o w/Purpl wer; — c Red, santhe ,to i hing; Gol illow to Gr » Red tip. ® S. rown; to Silv lue Pe o ue Chrysan w/Yellow 1 O e to to Blu ilver Peon een Peony w .' Tree Pistil; — e 'o urple; eony w/ - Tree Pistil Palm / d littering T to Multicolo r santhemum,S Color: - /Silver ed-Blue C emum w/Blue, Sily 1&Ta' er Chrys e um w/Sily 1;Brocade Crown to 2 0 0 P Gold TAnkh �nr�a Y J o: d' � ffec�`s � E * * • TM to s The following is a list o ec' k= fect ms, o ich will be incorporated into d des' tage. 9— 1 1/2"Blue Comet Candle,.Elarrag 36 /' r ggs wi 'Is 9— 1 1/2"Red Comet Candle ffarra 1/2" Strobe is 9— 1 %2" Silver Comet Candle e —2 1/2' ve Rin ells 9— 1 1/2" Gold Crackl' arrag z49 Sho ' Silve ': ' w/Red reen ail . 13 6—2"Multi-Cross Color ink 100 - 1/2"F ackling sette w/Red c Blue My Aft 6—2"Purple Color Cros 10 t 1 1/2" Sil o to Tit Salutea �Y 6—40 mm Orange Come an aped Re 'te, Blue P ony 6—40 mm White Spa' & mets Shot F I Shaped & Silver F "g Leaves 6—40 mm Bluombette Can w/Yel Shot litterin &Blue Bo et 6—40 mm Kamu#� nffibette Viol ets �30 Sho C-Shap ed Ma Tail 6—40 mm Violet w Kamur �. 135 S Drago s w/ alm — Pistil 4—50 mm Green Serpentines to Repo 135 S , itt is. w/Pal - il 4 5 mm Titanium To ns 0 -Fan Pea.. w&Lemo _ 1 A Z, 4—50 mm Screaming Candle Barrag 5 Mean -Cloudland 4—50 mm Multi-Color Bombettes 2 . - t Fan erican er ,k 10 Pcs Red or White Strobing Ill ted Ho of Fan es Whistle t Salu a 10 Pcs 30,000 CandlJ&er Red , uminatedn orizon of Fan to = eich „ h 36—2 %2"R, ,,,&Blue Peony with Salute h it allows ' J36—2 1/2"Multi-Colored Palm Trees with Tails -Shot F ingsr' a rv�a 1' • Lf p 1 .k t W a: t, - t e s, pyy iy� �.ty f v _.... s 4 �a- S 4 • T� j 1'} � � 9 Fe of Vy Ile t pp nf. Y r 4t �. MELROSE PYROTECHNICS, INC. AGREEMENT This contract entered into this 23rd Day of March AD 2006 by and between MELROSE PYROTECHNICS, INC. of Kingsbury, IN and City of Mcffenry/McHenry Jaycees(Customer)of City McHenry State Illinois. WITNESSETH: MELROSE PYROTECHNICS, INC. for and in consideration of the terms hereinafter mentioned, agrees to furnish to the CUSTOMER i one Fireworks Display(s) as per agreement made and accepted and made a part hereof, including the services of our Operator to take charge of and fire display under the supervision and direction of the Customer, said display to be given on the evening of July 1,2006 with a July 2, 2006 rain date Customer Initial , weather permitting, it being understood that should inclement weather prevent the giving of this display on the date mentioned herein the parties shall agree to a mutually convenient alternate date, within six(6)months of the original display date. Customer shall remit to the first party an additional 15% of the total contract price for additional expenses in presenting the display on an alternate date. The determination to cancel the show because of inclement or unsafe weather conditions shall rest within the sole discretion of MELROSE PYROTECHNICS, INC. In the event the customer does not choose to reschedule another date or cannot agree to a mutually convenient date, MELROSE PYROTECHNICS, INC. shall be entitled to 40%of the contract price for costs, damages and expenses. If the fireworks exhibition is canceled by CUSTOMER prior to the display, CUSTOMER shall be responsible for and shall pay to MELROSE PYROTECHNICS, INC. on demand, all MELROSE PYROTECHNICS, INC.'s out of pocket expenses incurred in preparation for the show including but not limited to,material purchases, preparation and design costs, deposits, licenses and employee charges. MELROSE PYROTECHNICS, INC. agrees to furnish all necessary fireworks display materials and personnel for a fireworks display in accordance with the program approved by the parties. Quantities and varieties of products in the program are approximate. After final design, exact specifications will be supplied upon request. It is further agreed and understood that the CUSTOMER is to pay MELROSE PYROTECHNICS, INC. the sum of$20,000.00 (Twenty thousand and 00/100 dollars). A service fee of 1 % % per month shall be added, if account is not paid within 30 days of the show date. MELROSE PYROTECHNICS, INC. will obtain Public Liability and Property Damage and Workers Compensation Insurance. Customer will provide the following items: (a) Sufficient area for the display, including a minimum spectator set back of 800 feet at all points from the discharge area. (b)Protection of the display area by roping-off or similar facility. (c)Adequate police protection to prevent spectators from entering display area. (d) Search of the fallout area at first light following a nighttime display. It is further agreed and mutually understood that nothing in this contract shall be constructed or interpreted to mean a partnership, both parties being hereto responsible for their separate and individual debts and obligations and neither party shall be responsible for any agreements not stipulated in this contract. Customer agrees to pay any and all collection costs, including reasonable attorneys fees and court costs incurred by MELROSE PYROTECHNICS, INC. in the collection or attempted collections of any amount due under this agreement and invoice. The parties hereto do mutually and severally guarantee terms, conditions, and payments of this contract, these articles to be binding upon the parties,themselves,their heirs,executors, administrators, successors and assigns. MELR ECHNICS,INC. CUSTOMER By By Its duly authorized agent,who represents he/she has full audwhty to bind the customer. Date SiAnre March 23,2006 Date Signed Bob Kerns,Director of Operations Name (PLEASE TYPE OR PRINT) P.O.Box 302 Address Kingsbury,IN 46345 (800)771-7976 Phone A - V AGENDA SUPPLEN ENT TO: Mayor and City Council FROM: Douglas Martin,Assistant City Administrator FOR: April 3,2006 Regular City Council Meeting RE: Honorary Street Sign Application ATTACHMENTS: 1. Honorary Street Sign Application 2. Article about McHenry Hospital 3. Resolution designating that portion of Waukegan Road east of Green Street, as an honorary street entitled"Gladstone Way" The Council may recall that last year an Honorary Street Sign Policy and Program was established,for the purpose of recognizing those individuals who have contributed greatly to the City of McHenry through. cultural,historical or humanitarian acts. 7be first application submitted for this program was approved by the Council,designating that portion of Elm Street between Front Street and Richmond Road as Honorary Baur Avenue. Attached is an application from Edward F Wilt Jr. MD for an honorary street sign, with the name "Gladstone Way", for that portion of Waukegan Road east of Green Street. The Gladstones lived on a farm on the north side of McHenry. Dr. Gladstone had a department store on Green Street and initiated the establishment of the first hospital in McHenry(see attached article). Dr. Gladstone's father,Maurice Gladstone,contributed 75% of the funds for the construction of the hospital. The doors were opened to what is now the Medical Arts building on September 4, 1956. The hospital contained 23 beds and grew rapidly; and after ten years contained 132 beds. As a result of the success of the hospital,a mental health clinic was established. Moreover, in 1972, the Stilling family donated 40 acres of land to the hospital,which eventually paved the way for the expansion of the McHenry Hospital to become Northern Illinois Medical Center, opening on June 17, 1984. Star and the Mayor have reviewed the application and believe that the criteria for approval have been met. Recommendation: Resolution designating that portion of Waukegan Road east of Green Street,as an honorary street entitled"Gladstone Way" Plm complete the application below and retum it to the Ci v s Admix. h-afio Dgpartrneril .AI''PLICAN 'NAME Edward F Wilt Jr MD 605 N Green St.. PHONE NO: 815 385 5141 ADDRESS. McHenry , IL 60050 NAMP OF XJONORE +': (as it would app+ea r a sip) Dr. Lee Gladstone EXISTING STREET NAME:: Waukegan Road REQUESTED SI NLOCATION Cwterteclion.)�.:South Green St. & Waukegan Rd. Cl=JUAL FOR DESIGNATION PLEASE COMPLETE THE FOLLOWING CRITERIA, WHICH ARE USED IN THE EVALUATION FOR EACH REQUEST FOR AN HONORARY STREET SIGN. USE ADDITIONAL PAPER IF REQUIRED. IN ADDITION,HONOREE IVIUST".BE OF GOOD MORAL CHARACTER. HISTORICAL AND CULTURAL INFLUENCE OF THE HONOREE ON THE CITY" Under he inspiration , and with the leadership of Dr. Lee Gladstone , McHenry's first hospital opened its doors on September 4 , 1956 . This hospital , the precursor to the present Northern Illinois Medical Center , was the first step i one of the foremost health care facilities in northern Illinois . PROVIDE PROOF OF SIGNIFICANT LINEAGE OR FAMILY TIES TO THE CITY: The Gladstone farm was located on the north side of McHenry where the family home was located . Mr. Gladstone operated a department store on Green St. for many years . Dr. Gladstone and his wife Guitrude weis buttT— deeply interested in promoting mental health and were actively involved in supporting the McHenry County Pioneer Center and Mental Health Clinic . .:ESTABLISH CLEAR GEOGRAPHICAL RELATIONSHIP°OF STREET TO'I`II .AREA,OF INTEREST OF THE APPLICANT: I was on the medical staff of the McHenry Hospital for many years . The hospital was located at the intersection of South Green St. and Waukegan Road . • McHenry Township 747 d in Mc- Wray, the ed in the 7heeler. alary until munificent i stock ex- reat-grand- wing emi- idle of the lem, Mass. MS r.John and ieindahlen, ind died in 'y le came to i i i The McHenry Hospital of 1968. i McHENRY HOSPITAL In the Beginning In 1946, upon his return to civilian life, i Dr. Lee Gladstone established a small office Fegers. at the corner of Green and Elm Streets in .ssion until McHenry. After a few years in this location, of his home with only meager equipment and the help i of one nurse, Miss Frances Hughes,his prac- ee,daughter tice grew to such proportions that he found c, on June 8, it necessary to find larger quarters. He pur- eir own the chased the land directly south of the Boone McGee to Creek on Green Street, on which he erected a small building to house his own practice Fegers was as well as that of a dentist. State Bank Realizing the need in the area for more REMOTE CONTROL X-RAY television system, flub. He was knowledge than that possessed by a general called one of the few in the greater Chicago area,was es parish in practitioner, Dr. Gladstone arranged for the in operation at the McHenry Hospital in September, St. Patrick's services of visiting specialists on a consulting 1967. Dr. Nicholas I. Gemmell, radiologist, poses a C & NW basis, and as his practice grew.. .so did the beside main part of 2-room unit that was $50,000 investment. With the machine, Dr. Gemmell could building. Soon it became necessary to add fluoroscope 50 patients per week. The television fea- .tioner from active specialists to his staff in the field Of ture ended the danger of being contaminated by obstetrics and pediatrics as well as the medi- radiation and allowed for instant diagnosis where tate. Fegers' cal and surgical fields. Most of these doctors formerly a 20-minute time loss was involved. Five g machines of this type were in use at that time in the church were on the staff Of Memorial Hospital for Chicago area and only seventy in all the United McHenry County during this rapid growth. States and Canada. i� o Ul Ic r 748 McHenry County,rllinois-_1832-1968 Birth of a Hospital "Mayo in Miniature" saddenee In 1956, a group of eleven physicians on. Dr. Urban V. Comes, a resident of Mc- president the staff of McHenry Medical Group, or- Henry and past-president of Belmont Com- He had ganized a committee to investigate the pos- munity Hospital in Chicago was so impressed of the h, sibilities of forming a hospital. After per- with the skill staff, fine facilities and espe- in giving forming all of the necessary technicalities, cially the clinical and pathological labora- Mayor the McHenry Hospital Corporation was tories at McHenry—and by the wide range president formed and Henry B. Tonyan was named of complex cases handled by this small in 1961, president of the board of directors. The hospital—that he began referring to the hos- Director founders of the Corporation were Dr. Lee pital publicly as the "Mayo in Miniature." Ralph.B- Gladstone, Dr. George Alvary, Dr. Peter The hospital is staffed almost completely Mr. Beni Griesbach, Kinley Engvalson, James M. by board-certified specialists—and what was of the he Lennon, Henry B. Tonyan, Donald E.John- lacking in size, was made up for in "know son John Neuharth and Joseph X. Wa Seams Be6 J p ynne. how and can-do." In 196 It was decided by the founding board that After the first year of operation,,1956-57, the first McHenry Hospital should be opened records showed total patients admitted were years, tli in rented space in the lower section of the 1,245 with a total number of out-patient again bec McHenry Medical Group building with 23 emergency cases of 843. Oceupany during were mos patient beds. At a cost of$500 000 much of this period was 80 sary to ui p P o/o, and total operations which was given by members of the com- performed,657.For the last quarter of 1960— is never a munity, the doors were opened to patients some four years later—the total occupancy patient pi ridor traff on September 4, 1956. Surgical and ewer- was 93.2 90',.with 593 operations performed un reF P.This ti: gency facilities were provided and X-ray and and 454 emergency patients. In July of 1960, laboratory facilities of the Medical Group emergency, .cases rose to a high of 333 for P P. re, e were used on a fee basis. This first part pf that one month alone. The small 10 x 12 foot take care the hospital contained no maternity facilities. kitchen had served 9,148 patient meals dur- period of ing this three month period. consist of Patient Bed Shortage Grows From the very beginning, McHenry Hos- house a i Shortly after the opening of McHenry pital has been incorporated not-for-profit surgical si Hospital, it became apparent to the staff under the state laws of Illinois, and has been ministratii that there continued to be a shortage of exempted by the Internal Revenue Service. Ambulato patient beds in McHenry County, and so It is a member of the American Hospital expanded the first phase of expansion was begun.Mayor Association, the Illinois Hospital Association, a part of George P. Freund of McHenry, was chosen and the Blue Cross Plan for Hospital Care. this small to spear-head the drive for expansion funds It has also received accreditation from the the proje necessary to finance an addition of 18 patient Joint Commission for the Accreditation of were those beds,which included eight beds for maternity Hospitals. but every cases, a nursery with 14 bassinets, two labor and the c rooms, a delivery room, kitchen facilities, Important Part in Community had a firn administrative offices and a waiting room. McHenry Hospital led the community and came to t: With the help of a responsive community, the county in such ways as helping to start in Ground the Woman s Auxiliary, a board of directors a separate Mental Health Clinic. A special g to led by the late James M. Lennon and the course, "From Here to Maternity" was i Mayor Dc medical staff'and personnel of the hospital, taught by the Obstetrics Department. The ! the full s, the doors to the new addition were opened hospital operates a poison control center in President p P P P Alvary, D on May 1, 1961. the emergency room. . .they work closely erty, Jr, McHenry Hospital—because of its close with school programs and summer camps. Harry E. proximity to the Fox River and other resort active, detailed civil defense and disaster president areas during the summer months, and the plans have been made in cooperation with support ii ski slopes in the winter months—soon estab- local and Chicago area officials and nearby ! coordinate lished itself as one of the finest emergency Great Lakes Naval Training Station. Pollock, lc centers of Northern Illinois. In June of 1961, the community was .. .and w 17 I I McHenry Township 749 saddened by the death of James M. Lennon, ministrator, Anthony Corcoran, the drive j .c_ president of McHenry Hospital Corporation. was begun. } i n- He had worked hard and long for the cause Committees were formed in all communi- G ;d of the hospital. . .and had spent a lifetime ties of the hospital service area. . .publicity e- in giving rather than taking. On his passing, was begun and the campaign to raise the a_ Mayor George P. Freund was appointed necessary $250,000 was under way. The p ,e president to fill the unexpired term. Later family of the late Bernard Bollman, who was j dl in 1961, another friend of the hospital, instrumental in forming the first hospital, is- Director and Treasurer of the Board H. made a large gift to memorialize the Am- Ralph Bennett expired. Like Mr. Lennon, bulatory Care Unit to honor Mr. Bollman's I ly Mr. Bennett worked untiringly for the good memory. The Medical Staff and employees I a as of the hospital and the community. of the hospital and Medical Group pledged Y- Seams Begin to Burst almost $95,000, guaranteeing such portions In 1963 and 1964, after only two short of the future structure as the Intensive Care j 7, Unit, the Surgical Suite and the elevators. years, the necessity of more patient beds I re The Woman's Auxiliary made possible, the at again became apparent. The available rooms purchase of special surgical tables and steri- were most times filled, and it became neces- sary to utilize halls for additional beds. This hzing equipment. The community began zs memorializing their late loved ones.. ..a is never a good situation in a hospital, since patient privacy is hampered by normal cor- group of young business men formed the sy . Pediatrics Century Club, which would guar- j ridor traffic. Again talk turned to expansion! antee equipment for the Pediatrics Depart- This time, the,board headed by George I. 0 P. Freund, and architect John van der ment. Before the passing of six months, the ; )r goal had been reached. . but the pledges Meulen, considered expansion which would and memorials still came! The Communit. i Atake care of the community over a longer had accepted McHenry Hospital, and was i r- period of time. The second phase would willing to support it all the way! consist of a three-story addition which would For the next two years, the construction s- house a new Progressive Care Hospital: A ro essed. . .watchin it was a source of it surgical suite, large emergency facilities, ad- P g interest to the entire area. The contractor— :n ministrative offices, Intensive Care Unit, Tonyan Construction Company—kept the e, Ambulatory Care Unit, Recovery Room, work moving in all weather, in order that al expanded kitchen facilities. . Ahese were all completion dates on this $1,500,000 addition " n, a part of a plan of such great magnitude for could be met. e this small Northern Illinois community, that I, 1e the project seemed overwhelming. There Ambulatory Care Unit Dedicated f of were those who said"It Can't Be Done".. . The Ambulatory Care Unit was dedicated but everyone connected with the hospital to the memory of the late Bernard Bollman on and the community for miles around who a balmy August afternoon in 1965.. .and tho had a firm interest in the health of the area it was not yet completed on the irtterior.. . d 1 came to the support of McHenry Hospital. crowds turned out to see this program. An. rt Ground-breaking for the three-story build- Ambulatory Care Unit was new to the com- ! 11 ing took place in September of 1964, with munity. . .they wanted to know just what Mayor Donald Doherty present to guarantee this meant in over-all hospital care. The j ss the full support of the City of McHenry. reactions were mixed and it wasn't until after 1e President Freund, and directors Dr. George the hospital was open and in full operation n Alvary, Dr. Lee Gladstone, Joseph A. Con- that the community realized the great worth I IY erty, Jr., O'Dean Cross, Sylvester Tonyan, of progressive care. . and the Bollman Pa- ! 1 Harry E. Eckland and Mrs. William Strout, vilion lovingly became known as "the hotel president of the Auxiliary, pledged their full on Waukegan Road." For a patient who has :h support in the work ahead. Appointed to been close to death. . .being transferred to N ,y coordinate the expansion program was Virgil the Bollman Pavilion meant only one thing Pollock, local business man and civic leader . . ."I'm going to be okay. . .I'm going Is and with the help of the hospital's Ad- home." RESOLUTION NO. A RESOLUTION DESIGNATING THAT PORTION OF WAUKEGAN ROAD EAST OF GREEN.STREET AS AN HONORARY STREET ENTITLED GLADSTONE WAY IN THE CITY OF MCHENRY,MCHENRY COUNTY,ILLINOIS WHEREAS,the City Council has established the Honorary Street Sign Policy and Program to honor individuals who have contributed significantly to the City of McHenry through cultural,historical or humanitarian acts; and WHEREAS, the City Council has considered the evidence and recommendation from the Mayor and finds that the approval of the application, for the honorary street designation of Gladstone Way on Waukegan Road east of Green Street, is consistent with the criteria set forth in the Honorary Street Sign Policy. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MCHENRY,MCHENRY COUNTY,ILLINOIS,AS FOLLOWS: SECTION 1: That the portion of Waukegan Road east of Green Street be granted the honorary street designation of"Gladstone Way". SECTION 2: That an honorary street sign entitled, "Gladstone Way", shall be posted at the intersection of Green Street and Waukegan Road. SECTION 3: That this Resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. MAYOR ATTEST: CITY CLERK TO: Mayor and City Council FROM: Joseph P.Napolitano,Community Development Director FOR: April 3,2006,Regular City Council Meeting RE: Zoning Map Amendment from E,Estate District to RS-2,Medium Density Single- Family Residential District,2623 Lincoln Road Applicant: Randy Lively ATTACHMENTS: 1. City Council Meeting Minutes,3/13/06(unapproved) 2. Driveway Location Options(3) 3. Photographs of the Site STAFF RECOMMENDATION: To deny the requested Zoning Map Amendment from E, Estate to RS-2,Medium Density Single-Family Residential District,for 1.3 acres located at 2623 Lincoln Road. To reimburse applicant for any relevant City fees that he may have incurred as a result of the application review process. Background At the March 13, 2006 meeting, the City Council discussed the applicant's request for a Zoning Map Amendment from E,Estate to RS-2,Medium Density Single-Family Residential District,for the subject property. The applicant indicated that if the map amendment is approved, he would split the property into two lots. This split is allowed without a subdivision plat by an exception in the State Plat Act. The lot with the existing home would be approximately 154' x 193' (30,426 sf.). The new lot would be approximately 81'x 193' (15,209 sf.). Both would conform to the RS-2 bulk requirements. Although there were concerns about aesthetics,the Council directed Staff to meet with the applicant to discuss possible driveway locations for the second home. Staff met with the applicant and developed three options for driveway locations(see attached). • Option 1 shows a new driveway serving the new lot. It would be approximately 90' from the Hilltop School driveway. • Option 2 shows a new driveway entering the site at the middle of the existing home and then "T-ing" to the east and west to serve both lots. This driveway would be approximately 140' from the Hilltop School Driveway. Also,the existing east driveway would be closed. • Option 3 utilizes the existing driveway and adds an extension to the east to serve the new lot. This driveway would be approximately 195' from the Hilltop School driveway. Due to the circumstances surrounding this petition,Staff is recommending that any relevant City fees be reimbursed to the applicant. Staff Analysis Regardless of where a driveway is located, Staff still believes that the proposed map amendment should be denied. Aesthetically,another house on this lot would look inappropriate. Using a shared driveway may result in the loss of mature trees and would add considerable impervious surface to the site. March 13, 2006 Page 2 . List of As-Needed Checks: C 4,544.82 A 105.00 BANK SERVICES 2,189.88 BENEFI YSTEMS & SERVIC 41,490.66 BEST WES 72.15 BONC0 KY 0 COMPANY 57.34 BUILDING & CODE ACA 640.00 CROSSROADS CO LING LT 1,000.00 FARM & FLEET 93.98 FEDEX 89.64 FOP UNITS I/II 1,995.00 HOLIDAY INN 66.60 HOME DEPOT/GECF 533.20 ILLINOIS DEPARTMENT OF P 722.00 ILLINOIS DEPT OF NATURAL 1,159.75 ILLINOIS STATE POLICE 20.00 IPRA 4.00 JONES, CINDY 62.67 MCHENRY COUNTY COUNCIL 0 11 .00 MCHENRY COUNTY EDC 25 0 MEADOW EQUIPMENT SALES & 46,621 NCPERS GROUP LIFE INS. 3 .0 NORTHERN ILLINOIS UNIVER .00 POSTMASTER MCHENRY IL 78.95 RESERVE ACCOUNT ,500.00 SAM'S CLUB 239.57 SECRETARY OF STATE/INDEX 20.00 TREASURER STATE OF ILLIN 1,200.00 UNITED PARCEL SERVICE 114.77 UNITED STATES LIFE I 1,250.10 UNIVERSITY OF ILL 150.00 VOA ASSOCIATES IN 58,246.44 WALMART COMMUNIT 594.39 GRAND TOTALS 169,830.25 FUND TOTALS GENERAL FUND 55,362.54 TIF FUND 59,246,44 WATER/SEWER F 6,636.58 UTILITY IMPRO ENTS FUND 46,621.34 RISK MANAGE FUND 1,655.47 INFORMATION CHNOLOGY FUND 307.88 TOTAL 169,830.25 oting Aye: Santi, Glab, Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Voting Nay: None. Absent: M REQUEST FOR ZONING MAP AMENDMENT FROM RANDY LIVELY, 2623 LINCOLN ROAD Director of Community Development Napolitano summarized the request for zoning map amendment as requested by Randy Lively for his property located at 2623 Lincoln Road. He stated the applicant is requesting RS-2 Medium Density Single Family Zoning for his 1.3-acre parcel. The applicant would like to split the property into two lots as permitted by the State Plat Act. The lot containing the existing home would be approximately 154'X193' (30,426 sf) and the new lot would be 81'X193' (15,209 sf). Director Napolitano noted the Planning and Zoning Commission at a Public Hearing held on 1/5/06 unanimously recommended denial of the request as it did not meet all of the zoning map amendment criteria for approval. Director Napolitano stated Staff has struggled March 13, 2006 Page 3 with the reap st and has expreessed concern with the access to Lincoln Road together with the aesthetics of the unusually configured lots in relation to the existing neighborhood. Ultimately, Staff has recommended denial of the request. Applicant Randy Lively addressed Council and provided a written statement in support of his request. A copy of Mr. Lively's written statement is on file in the City Clerk's Office. In summation, Mr. Lively stated he needed the City to work with him to allow the zoning request. He stated he would do whatever the City recommends in order to make that happen. He is well aware of the safety and welfare concerns expressed by Staff. He respectfully asked the Council to favorably consider his request for zoning map amendment. Motion by Murgatroyd, seconded by Condon, to consider the unfavorable recommendation of the Planning and Zoning Commission, but to approve the zoning map amendment request to RS-2 Medium Density Single Family Residential District as submitted by Randy Lively for his property located at 2623 Lincoln Road. In response to Alderman Murgatroyd's inquiry, Director Napolitano provided Council with the current uses and zoning of the property surrounding Mr. Lively's parcel. Responding to Alderman Wimmer's inquiry, Director Napolitano stated the driveway for the new lot could access onto Lincoln Road or the Hilltop School driveway. Alderman Wimmer stated he does not support the zoning map amendment. The division of the property appears to be an afterthought as the second lot would be awkward in size and shape. Alderman Peterson noted it would be difficult to support the request unless he could learn more regarding the proposed two-lot subdivision. Alderman Condon inquired if City requirements and ordinances could facilitate a driveway for the second lot. She also inquired if there would be sufficient building set back from all property lines on the second lot. Director Napolitano responded the Applicant would have to locate the building as far to the west as possible. Responding to Alderman Santi's inquiry, Mr. Lively stated the property was annexed due to his need for connection to municipal water and sewer. Alderman Santi stated he sympathized with Mr. Lively's circumstances, but concurred with Alderman Wimmer. Alderman Glab inquired as to City ordinances regarding placement of driveways on residential lots. Director Napolitano responded the issue of driveways not having direct access onto Collector Roads is specified in the City's Subdivision Control and Development Ordinance. Alderman Glab stated he is undecided with regard to the Applicant's request at this time. Alderman Schaefer asked whether Mr. Lively's current residence is for sale. Mr. Lively responded his home is currently for sale, and he intends to build a new residence on the second lot. March 13, 2006 Page 4 Ai erinan Condon stated chp cannot support access onto Hilltop School driveway as it would present an unsafe situation. Alderman Condon noted she has aesthetic issues with how the property was originally divided. She opined it is unfortunate money was spent by Mr. Lively and he was encouraged to proceed with his request. Alderman Glab inquired about the access easement and the ownership of the Hilltop School driveway. Director Napolitano responded School District 15 owns Hilltop School and its driveway. Attorney McArdle interjected eventually the Hilltop School easement will revert back to the school district and Mr. Lively would be required to access his property from Lincoln Road. Alderman Glab suggested a more creative approach be sought to facilitate the project for Mr. Lively. Responding to Alderman Condon's inquiry, Attorney McArdle stated property access will be implied if the zoning map amendment is granted. Mayor Low stated there appears to be insufficient support for Mr. Lively's request, but Council has expressed interest in the project. Mayor Low offered to table the discussion until a later date. The motion was withdrawn. City Administrator Maxeiner suggested Mr. Lively meet with Staff to consider plan alternatives before Mr. Lively incurs any additional expense. PRELIMINARY AND FINAL PLAT APPROVAL FOR THE SHOPS OF FOX RIVER irector Napolitano stated Applicant Woolpert Inc has requested preliminary anal pl roval for the Shops of Fox River Subdivision located on the east side of ute 1 immedia orth of the proposed FAP 420. Director Napolitano stated th anning nd Zoning Com on at a meeting held on October 6, 2005 unanimously ommended pproval. Director on no although there are some ' ues which still requir solution, Staff supports the reques lat approval, subj o conditions specified by th anning and Zoning Commission, name . The applicant shall address all remaining en g comments; The elevations (including rear elevation), la a Ian, and site plan shall be approved by Staff; 3 IDOT issuance of a roadway imp r ent permit; 4 The recordation of the plat wi ' six months of Council approv In attendance ill Lakios of Woolpert Inc. who addressed Co stating he e ited about t ' w development in the City of McHenry. configurations, specifically the rear building setbacks and elevations. Director Napo i an 1 N 90 9M W PAVCMCNT 7ftp.,a ual� as�e' 1 - -- - -- --- - - 1 � X BUILDING LINE off- . 4 BUILOC NG LINE ( eau¢W" _ r- f I I wI„k 3 1 Aow T 1 (W I IW � 12 ( •, ( I 15,209 Sq.Ft. I ola I� B / I i W) 3J4 a. i 2 Sq Ft. We-WAX i i i z iI I mI i I �I I Tbl I I ! I I I I I g BUILDING UN-L __ _ __ _ _ — - L 30_BUILDING LINE ste.To' PRE PLAT : LOT A SW-M T4ft R' 8 EAST SCALE: N.T.S. k\05\05458\SUBOIVISION.DWC IDRAVM BY; M DATE: 10/05/05 CNCK'D BY: LAND TECHNOLOGY/ INC. 815 363-9200 5116 W. ELM ST. MCHENRY, IL 60050 LOTION:. CLIENT: DRAWING NUMBER: IMP HENRY LIVELY 05-458 p6rl oil �. 14 0' po tsi.>µ iI.N• 1 30' BUILDING LINE --30' SUPINE LINE 0ow sy" I AWM r 1 y I I i= I W I j x i m 15,209 Sq.Ft. I a« t • I°0 30,426 Sq.Ft. . w-.xx L — — — — 30' BUILDING_I INE _— — —— — — — J 30_BUILDING LINE J i PRE PLAT : LOT A SM25, UK R' S EAST SCALE: N.T.S. I:\05\05456\SUBDIVISION.OWG DRAWN BY: M DATE: 16/05/05 CHCK D BY LAND TECHNOLOGY, INC. 815 363-9200 5116 W. ELM ST. McHENRY, IL 60050 LOCATION:. CLIENT. DRAWING NUMBER: W HENRY LIVELY 05-458 D P`It otJ 2 ►N leis, !00[0►/AYWIIIt WVW 30' BUILDING UNE -I f 30 BUILDING UNE 4 OM wR cawr I I= / Iz !s I 15,209 Sq.Ft. I 30,426 Sq.Ft. t r cow_., I I I 51 A BUILDING LIN&- - - - -- - -_ - L 30' BUILDING LINE J tx ro PRE PLAT : LOT A SM.= WN. R• a EAST SCALE: N.T.S. Ii:\05\05459\SUBOIVISION.DWG DRAWN 8Y: M DATE: 10/05/05 1 CNCK'O BY: LAND TECHNOLOGY, INC. (815)363-9200 5116 W. ELM ST. McHENRY, IL 60050 LOCATION'• CLIENT: ORAYANG NUMBER: M°HENRY UVELY 05-458 0 PTl W4 �y 44 ism! . e . v< :e y, : go . . \ o`{ w(� ��« §� � � � • © < ® y �\��t- nn AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Joseph P.Napolitano,Community Development Director FOR: April 3,2006,Regular City Council Meeting RE: Ordinance Approving the Crystal Lake Road Sub-Area Plan Applicant: City of McHenry ATTACHMENTS: 1. CDD Report to the Planning and Zoning Commission 2. Crystal Lake Road Sub-Area Plan 3. Planning and Zoning Commission Minutes dated 3/16/06(unapproved) 4. Crystal Lake Road Corridor Study,dated June 2000 5. Ordinance approving the Crystal Lake Road Sub-Area Plan STAFF RECOMMENDATION:To approve the attached Ordinance adopting the Crystal Lake Road Sub-Area Plan. Background On October 18, 2005,after several months of discussion, the Community Development Committee recommended that the Crystal Lake Road Sub-Area Plan proceed to the full City Council for consideration. In February of 2006,the City Council recommended that a public hearing be held before the Planning and Zoning Commission to discuss the plan. The public hearing was held on March 16,2006. Description of Sub-Area Plan The Crystal Lake Road Sub-Area Plan addresses potential development and redevelopment issues associated with the property along Crystal Lake Road from Hanley Street on the north to Dartmoor Drive on the south. Much of the property on the east side of the sub-area is unincorporated and the City has had little influence over how these properties have developed. Although most of the lots have homes or businesses on them, the lots are extremely deep. Staff believes that as vacant land becomes scarce, these lots will be a target for developers. The sub-area plan provides a vision for how the City would like to see this area develop. The goals and objectives for the plan begin on page 11. Transportation objectives call for a reduction in curb cuts along Crystal Lake Road,better internal access between properties, additional access to Cold Springs Park, additional right- of-way/improvements for Crystal Lake Road,and secondary access to relieve Lillian Street traffic. Land use objectives call for low-impact uses compatible with adjacent residences, preservation of the integrity of Cold Springs Park, and preservation of existing trees and natural features. The plan illustrates the following transportation concepts: • Connection of Lillian Street to Royal Drive: The most controversial but also the most difficult to implement, this concept would connect Lillian Street to Royal Drive via a new route extending from the RR tracks,south through the ComEd property and then west through Cold Springs Park and ending up at a 4-way traffic signal at CL Road and Royal. This improvement would eliminate a good amount of traffic on Lillian Street,through the existing Cooney Heights neighborhood. However, the City would need to work with the RR and with ComEd to obtain necessary property for this extension. • Improvement of Kelter Drive to Crystal Lake Road: Kelter is an existing right-of-way and is a logical location for a road connection to CL Road. Adjacent office property could connect to Kelter instead of CL Road. Residential properties to the rear could use Kelter to access CL Road. • Internal road to serve new residential development: This concept shows a new road splitting the deep residential lots and extending northeast to Lillian extended and ultimately to existing Lillian Street at Crestwood • Consolidation of curb cuts for existing businesses: This alternative encourages the consolidation of curb cuts for existing businesses,including: Ace Hardware,First Midwest Bank,and the Post Office. • Consolidation of future new curb cuts for property to be redeveloped: This alternative encourages joint-access for newly developed and redeveloped property along CL Road. The Plan also illustrates the following land use concepts: • Limited commercial uses along CL Road, from Lillian to the north line of the high school: Low-impact commercial uses are considered appropriate, including: dry cleaners, hair/nail salon, gift stores, stationery stores, clothing stores,etc. • Office uses along CL Road across from the high school: Professional, educational, dental and governmental offices are considered appropriate in this area,along with institutional uses. • Low-density single-family residential uses opposite Kensington Drive and to the rear of proposed commercial and office uses are considered appropriate. Again, it is important to stress that this is a plan for future development and is not a blueprint for the City to rezone or develop any of the property in the sub-area or construct any roadways. Staff believes that this plan is the most responsible way to address the future growth of the area. Planning and Zoning Commission Recommendation The Planning and Zoning Commission made a motion to recommend approval of the Crystal Lake Road Sub-Area Plan. The vote was 3-3 therefore,the motion failed. The three dissenting votes indicated that they could not support the plan because there were several unanswered questions. However,they failed to indicate what those questions were. Several concerned residents attended the public hearing to discuss traffic on Royal and Front Royal Drive. They were concerned that the proposed extension of Lillian to Royal, along with the alignment of Oak Drive with Front Royal at Route 120 (which is not in the scope of this Plan), would lead to greater cut-through traffic on Royal/Front Royal. Royal/Front Royal was platted as part of Whispering Oaks with a 76-foot wide right-of-way width and at the time was considered a collector street. The City has taken steps in the past to reduce traffic on Royal and reduce the amount of pavement by installing a median from Oakwood Drive to Crystal Lake Road. A comment was also made about the Crystal Lake Road Corridor Study, which was prepared in June of 2000. This Study was prepared by the City's planning consultant Planning Resources, Inc. and was commissioned to provide a planners' overview of the existing conditions on Crystal Lake Road and recommend courses of action to improve the situation. Many of the 16 recommended improvements from that study have been implemented, including: several having to do with high school access,the installation of a signal at CL Road and Royal,landscape median on Royal,and the installation of a signal at Winding Creek Drive. Other recommendations of the study are re-iterated and reinforced in the proposed sub-area plan. The sub-area plan;however,provides a more comprehensive look at the area and from a wider perspective than the corridor study. Community Development Department Report File No. Z-669 Crystal Lake Road Sub-Area Plan March 16, 2006 Applicant City of McHenry Requested Action Crystal Lake Road Sub-Area Plan Background The Comprehensive Plan detailed the importance of Sub-Area Plans and identified four current Sub- Areas. The continuation of Sub-Area identification and planning is a goal of City Staff. Staff identified the Crystal Lake Road frontage between Hanley on the north and Dartmoor on the South as an area that needed a specific Sub-Area Plan. Staff began the process in May of 2005 with the Community Development Committee. Description of Request The Crystal Lake Road Sub-Area Plan identified this area because the majority of the property on the east side is still under McHenry County's jurisdiction. This gives the City little influence on the development of the properties. Staff felt that as these properties redevelop from small hobby farms and low density residential uses that the City should have guidelines in place to direct that development. The draft Sub- Area Plan proposes commercial and office uses along the Crystal Lake Road frontage. These uses will be limited to protect the existing residential neighborhoods and West Campus High School. Behind the commercial and office uses, the plan proposes low-density residential. The residential properties will be buffered from Crystal Lake Road by the business uses and will protect Cold Springs Park's integrity. Staff believes that as properties require water and sewer hook-up they will need to annex into the City. These Sub-Area Plan guidelines will have the rules in place to protect the adjacent uses from future development. Staff Analysis This Sub-Area Plan is a needed addition to the current Comprehensive Plan. The Sub-Area Plan is thorough and provides a positive future vision for the Crystal Lake Road area. Staff Recommendation Approval of the proposed Crystal Lake Road Sub-Area Plan Attachments • Crystal Lake Road Sub-Area Plan Page 1 of 1 Crystal Lake Road Sub-Area Plan Prepared by: The City of McHenry 2006 1 Table of Contents Introduction 3 Purpose and Intent 3 Planning Process 3 Comprehensive Plan Compliance 4 Hierarchy of Sub-Area Plan 4 History 5 Sub-Area Boundary 5 Comprehensive Plan Designation 6 Existing McHenry County Zoning 6 Existing City of McHenry Zoning 7 Previous Zoning Requests 7 Crystal Lake Road 10 Cold Springs Park 10 Plan Guidelines 11 Implementation of the Plan 11 Overall Goal 11 Transportation Objective 11 Land Use Objective 11 Transportation Planning 12 Land Use Planning 13 Recommendations 14 List of Exhibits EXHIBIT A (existing transportation conditions) EXHIBIT B (existing land uses) EXHIBIT C (final transportation and land use recommendation) 2 INTRODUCTION Purpose and Intent A Sub-Area Plan provides a vision for future development. This Sub-Area Plan has identified the Crystal Lake Road Corridor between Hanley Street and Dartmoor Drive as a unique area in need of more specific planning. Currently, the majority of this area is under McHenry County's jurisdiction and the City has not been involved in the review and approval process of development applications. New development will require annexation into the City's jurisdiction in order to tie into the City's utilities. In order to be prepared for the time when the properties annex and develop, this plan will provide guiding rules to ensure compatibility with the surrounding neighborhoods. The City previously conducted a study of this area, the Crystal Lake Road-Corridor Planning Study, which was presented to the City Council in January of 2001. This study focused primarily on transportation issues and outlined 16 recommendations to make the area safer and less congested. The Community Development Committee prioritized these recommendations and several have since been implemented. Unfortunately, these recommendations did not focus on planning activities in the area, including land uses and internal circulation. The intent of this Plan is to ensure compatibility of land uses and provide safe and efficient internal circulation. The area has evolved over the years from a predominantly residential area, to a diverse, heavily used transportation corridor in the City creating the desire from the property owners to convert quaint residential properties into home businesses or general retail properties. As the area further evolves, the City would like to be in a position to better plan for and control new development and redevelopment of the area. Property owners and developers will be better able to work with the City when they plan for improvement of the property. This Plan will give the City the tools and guidance to retain and enhance existing uses, guide future development to appropriate areas, limit undesirable development and create a well-rounded environment. Planning Process In May of 2005, the Community Development Committee first discussed the Crystal Lake Road Sub-Area. The first question asked was why prepare a plan for this area. City Staff and the Committee determined that there were three primary reasons for preparing this plan. First, the area is primarily unincorporated, which gives the City little if any say in how the area develops. The Sub-Area Plan allows the City to implement a strict set of guiding principles for future development, with an appropriate list of acceptable land uses and internal connections between properties. The uses that will be permitted in the commercial and office areas will be more compatible with the neighboring school and residents than typical commercial and office areas. Second, the multitude of curb cuts on Crystal Lake Road compromises safety in the area. The Sub-Area Plan will adopt access control standards to consolidate future access points and reduce curb cuts onto Crystal Lake Road. This is the 3 main reason commercial and office zoning is being suggested, to allow development to occur on multiple lots and reduce unwarranted curb cuts improving the traffic circulation of the area. Third, access to Cold Springs Park is severely limited and should be enhanced. Another access into the park is planned along the north side near Ponca and Maryetta, as shown in this plan. The Committee, over the course of several months, established the Boundaries of the Sub- Area, defined the overall goal of the plan, and a developed a list of policies and objectives. Several alternate land use and transportation scenarios were discussed, and the following pages are the result of those discussions. The Sub-Area Plan shall be adopted by the City Council and be used by staff to distribute to the general public to help guide future development. Comprehensive Plan Compliance The City's Comprehensive Plan recommends adopting Sub-Area Plans for certain unique areas within our planning jurisdiction. A portion of Crystal Lake Road is identified in the Bull-Valley Corridor Sub-Area,but the City believes that this area needs additional attention. The Plan will still follow the already established Bull-Valley Corridor Goal, which states: The Overall Goal is to identify land uses, corridor design standards and access criteria which will guide development so that: • The capacity and safety of the corridor in serving its transportation function are enhanced; • The integrity of residential neighborhoods is respected and, through or short cutting traffic is discouraged although street connections between residential neighborhoods are desired; • The environmental and aesthetic character of the corridor is enhanced. Hierarchy of Sub-Area Plan The Zoning Ordinance provides the specific criteria for development; such as; setbacks, height limitations and Zoning Ordinance The Sub-Area Plan provides a more specific guiding vision for an area. Sub-Area Plan The General Plan provides a future guiding vision for development across the City. General Plan 4 HISTORY Sub-Area Boundary The Crystal Lake Road Sub-Area is defined as starting from Hanley on the north to Dartmoor Drive on the south, including the uses on both sides of Crystal Lake Road, east over to Cold Springs Park and including the homes southwest of Lillian Street. ITahicy Street 41 Crystal Lake Roa . * Al NIP IF r LTIR This exhibit shows an aerial view of the surrounding vicinity with is current development. At the far north end is Hanley Street, where the development is predominately residential. Further south, at the intersection of Crystal Lake Road and Royal Drive and circled in red, are commercial land uses, such as: Ace Hardware, First Midwest Bank and the Post Office. South of Royal Drive is the Marathon Gas Station and Alden Terrace, a nursing home and rehabilitation facility adjacent to the McHenry High School West Campus. Across from the High School are a variety of single-family residences and retail or office businesses. It is important to note that many of these single-family homes contain home-based businesses as indicated by the asterisk. Behind these lots is Cold Springs Park, a natural wetland area to be preserved as passive open space. The remaining surrounding area is predominately residential. 5 City Comprehensive Plan Designation The Comprehensive Plan designates this area as Low-Density Residential to coincide with McHenry County's A-1 agriculture zoning designation. The City believes that this designation is no longer appropriate due to the changing environment of the area. A revised Comprehensive Land Use Map with the new designation of Commercial and Office along the Crystal Lake Road frontage has been presented to the City Council for consideration. This Sub-Area Plan is in conformance with the revised Comprehensive Plan Land Use Maps, Existing McHenry County Zoning 1 d \ 3 � 4 r •l J x4 SP�..�` �+C For the portions of the sub-area still within the County's jurisdiction this map depicts the zoning categories. The County's primary designation for this area is A-1 Agriculture, although there have been several rezoning applications, which include requests for R-2 two- family residential, A-1-C a conditional use request, and R-IN a variation to single-family residential. Several of the properties have home-based businesses with commercial signage out front although they have not made a request to change the zoning nor are the current business uses permitted in the A-1 zoning. 6 Existing City of McHenry Zoning For the portions of the sub-area which have already been annexed and developed under the City of McHenry's jurisdiction, the following zoning map shows the current designations. Vf lip 0-4 • V. r�1JT �,• T�� 1 t +�L NCir The City has several zoning designations in this area. The Cooney Heights subdivision is zoned RS-4, high-density single-family residential. Along Crystal Lake Road there is one parcel on the east side zoned 0-1, local office for a dentist's office. Further south the Park Ridge Estates Subdivision and Cold Springs Park are zoned RS-2, medium-density single- family residential. On the west side of Crystal Lake Road there is 0-2, office park, C-2, neighborhood commercial and C-3, community commercial zoned property for the office complex, bank, Ace Hardware, and post office. Alden Terrace, the high school and the adjacent residential are zoned RS-3. Previous Zoning Requests Several zoning request have been made for development in this Sub-Area. The cases are listed below: Z-58 Lee and Carol Cooney Crystal Lake Road 7 Zoning Change from R-3 to R-4 Multi-Family Requesting 16 Units Denied Z-84 McHenry State Bank Trust#281 (Horn) Crystal Lake Road Zoning Change R-4 to R-4 Multi-Family Request change from 8 apartment building to 2 buildings One building to have 12 units with 1 bedroom One building to have 12 units with 2 bedrooms Denied Z-146 Jacob Farkas, Ronald Horwitz, Dorthy Kerr Crystal Lake Road and Front Royal Special Use Permit for Nursing Home with 312 beds (compatible with comp plan) Approved 0-76-82.75 Z-157 William and Vivian Richards 807 Lillian Street Re-classification from R-2 Single Family to R-4 Multi-Family Request to build a duplex. Approved 0-77-101.5 Z-158 Leonard Smith, Judith Smith, Leonard Molenda 4301 Sioux Lane Eliminate restrictions on number of units R-4 to R-4 Denied Z-183 George F. Cone 701 Lillian Rezone—Variance R-1 to R-3 Single Family Approved 0-78-177 Z-235 LaSalle National Bank Trust#104444 Bertram Miner& Lloyd Berhoff 803 Front Royal Amend zoning for special use 312 Bed Nursing home, amend for 1 story, 50-bed addition Approved 0-84-330 8 Z-251 Boro, Bien, Zielke 4725 Crystal Lake Road Annex and rezone from County A-1 to R-4 Multi-Family Total 18 Units Denied Z-272 McHenry State Bank Trust#3243 Bjorkman West side of Crystal Lake Road Re-zone from C-2 to C-3 to allow a hardware Approved 0-87-436 Z-397 School District 156 4724 Crystal Lake Road Zoning Amendment, Conditional Use and Variance To construct second structure on school property Approved 0-95-709 Z-412 Bjorkman Ace Hardware 4520 Crystal Lake Road Use Variance for outside sales of landscape materials Approved 0-96-796 Z-426 Dr. Kevin G. & Beverly S. Wegrzyn 4811 Crystal Lake Road, McHenry Zoning Map Amendment to C-3 Community Commercial upon Annexation Variance to the minimum lot width along Arterial Street Variance to Side Yard Setback adjacent to Residential To allow a dentist's office Approved Z-427 William S. and Diane M. Weyde 4813 Crystal Lake Road, McHenry Zoning Map Amendment to C-3 Community Commercial upon Annexation Variance to the minimum lot width along Arterial Street Variance to allow multiple buildings on a zoning lot To allow mini-storage Approved 9 Z-600 Bjorkman for Ace Hardware 4520 Crystal Lake Road, McHenry Conditional Use Permit To allow bulk fuel storage on site. Approved Crystal Lake Road Crystal Lake Road has become a heavily traveled major corridor in and out of the City. Approximately 16,000 Average Daily Trips occur on this portion of Crystal Lake Road, which is similar to counts on Illinois Route 31 and Bull Valley Road. The heavy traffic volume and noise levels make this area more suitable for commercial and office development rather than low-density residential. This is evident with the number of home-based businesses and rezoning applications through the County. The City believes that this area will continue to develop in this manner and planning for office and commercial uses will be the most responsible action. Future development will be required to dedicate right-of-way to assure Crystal Lake Road is a minimum of 60-feet wide from the center line of right-of-way. In additional a 10-foot municipal utility easement(M.U.E.) including sidewalk and bike path will be needed. A separate public utility easement to be negotiated with the private utility companies may also need to be provided outside of the right-of-way and MUE. When the properties annex there will be discussion at that time regarding payment by the developer for roadway improvements and the relocation of existing overhead utilities underground. This corridor is heavily traveled resulting in the need to limit the number of points of ingress and egress to improve the traffic flow. The City believes that future development of the properties will continue to toward office and retail uses, thus creating multiple lot office and commercial project, in turn reducing the number of driveways. The City has provided the recommended traffic conditions on Exhibit C. The limited number of access points requires developers to work together to create a cohesive project rather than piece meal development. Cold Springs Park Cold Springs Park is reserved as a passive recreation area with minimal walking paths. This plan allows for a possible second vehicular access off Maryette Boulevard and pedestrian access off Kelter Street. The vehicular access is planned off Maryetta on the north side of the park because the soils are adequate to handle the construction of an access road and parking lot in this location. The lack of active recreational opportunities in Cold Springs Park is due to the fact that the majority of the area is wetlands. This plan will be coordinated with the Master Plan prepared by the Parks and Recreation Department. 10 PLAN GUIDELINES Implementation of the Plan This plan shall be used by the City to guide future develop. The Goal and Objectives of this Plan shall be used to ensure new development's conformance to the City's standards and compatibility with the surrounding area. New development should be consistent with the guidelines established in this plan in regards to land use, transportation,permitted uses and bulk standards. Overall Goal This Plan will guide future development and re-development through the establishment of appropriate land uses and limitations on: the types of users,bulk and development standards and restructuring internal circulation and access onto Crystal Lake Road to reduce roadway congestion. Transportation Objectives The Plan shall: • Reduce curb cuts along Crystal Lake Road • Maintain access to all properties • Provide secondary access to relieve Lillian Street Traffic • Provide additional access to Cold Springs Park • Provide better internal access between parcels • Vacate unneeded rights-of-way • Require dedication of new rights-of-way • Require adequate right-of-way and improvements for Crystal Lake Road Land Use Objectives The Plan shall: • Provide for compatible uses to existing adjacent residences • Limit land uses to be appropriate for the area • Allow for larger users, to reduce driveways onto Crystal Lake Road • Preserve integrity of Cold Springs Park • Preserve trees and high-quality open areas 11 Transportation planning The existing transportation conditions are shown on EXHIBIT A. The existing number of driveways, as indicated by the arrows, creates a hazardous and congested traffic condition. When this property redevelops, driveways must be consolidated to improve traffic flow along Crystal Lake Road. A future Roadway layout was proposed after several meetings with the Community Development Committee. The layout shows an internal "orange" street that bi-sects the long parcels, which provides more efficient internal circulation, allowing residential uses to be maintained adjacent to Cold Springs Park and office or retail uses along the Crystal Lake Road frontage. Staff also proposed the "green" street to relieve the current traffic along Lillian Street. The existing Kelter Street right-of-way would remain to allow a second access into the new development. Building on this preliminary roadway layout, Staff has proposed final roadway and land use recommendations. EXHIBIT C Preliminary map This map depicts the proposed "orange" street which bisects the long parcels. It also shows the J "green" street which creates a 4-way intersection at Royal Drive and Crystal Lake Road and a connection to _. Lillian Street to relieve % some of the current traffic. c A second connection ! across from Lillian Street ' to Garden Quarter, "pink" street, is proposed. Preliminary land uses are • d also indicated. f. R- } y 12 Land Use planning The existing land use conditions are shown on EXHIBIT B. Most of the area is designated as residential either medium density single-family residential or large lot residential. Although this area is currently zoned residential, many lots have developed to home-based business and retail uses. This has created a leap-frog of commercial and residential properties. The interspersed commercial development has created an impact on the traffic conditions in the area and on the remaining adjacent residences. This Sub-Area Plan will provide some consistency to the area and help regulate the uses to ensure proper development. Although this area is developing towards retail and office uses it is important to remember the existing surrounding land uses. The high school is located on the west side of Crystal Lake Road. It is a closed campus so uses like fast food restaurants and liquor stores that might jeopardize the school's policies or the safety of the students shall be prohibited. On the east side, Cooney Heights, Park Ridge Estates and Cold Springs Park will be more compatible with residential uses. Also to not affect the existing character of the area new development must be light commercial and light office. Due to the sensitive nature of this site being surrounded by residential uses, Cold Springs Park and the High School's West Campus, Staff is recommending limited uses in both the office and commercial zoning districts. In addition, bulk and other development restrictions should be placed on these uses to attract non-intrusive "light" development, which will be more compatible with the surrounding land uses. Each proposed use within the sub-area will be analyzed and reviewed on a case-by-case basis, in accordance with the land use, bulk standards and development restrictions. Office Uses • Professional Offices (attorney, real estate, engineer, architect, tax preparer or similar) • Government Offices • Educational Uses (school, tutoring, administrative) • Dental offices (including surgery) • Institutional Uses Retail Uses General neighborhood retail uses, generally in accordance with the C-1 and C-2 zoning district classifications, such as but not limited to: general retail and sales, including: dry cleaners, hair salon, nail salon, barber or similar, gift, stationary, art supply sales, hobby shop or craft store, video store, grocery, clothing store, optician retail sales and limited restaurant uses. Other similar uses may be considered if it is determined that they will fit harmoniously with the surrounding uses. Child care can be considered, but would still require a Conditional Use Permit application. The following uses would be prohibited. Prohibited Uses • Pawn shop • Tattoo Parlor • Gas Station or fuel storage 13 • Outdoor storage • Financial institutions • Currency exchanges/Check cashing establishments • Liquor stores • Fast-food restaurants • Automobile laundries • Adult businesses of any kind • Mini-warehouses • Motor vehicle repair and body shops • Transient housing • Hotels/motels The following bulk restrictions are proposed and will be considered when each of the parcels develops. Bulk Restrictions • Height-limited to 2 stories • Increased landscape setback along Crystal Lake Road required and increased buffer adjacent to proposed residential/Cold Springs Park-to preserve integrity of this natural area • Lighting restrictions • Noise restrictions • Odor restrictions • Restricted hours of operation. Offices shall maintain hours of operation between lam and 6pm. Retail shall maintain hours of operation including loading and unloading between Sam and 9pm. Recommendations City Staff has prepared final Transportation and Land Use concepts as shown on EXHIBIT C. Although this is the final recommendation this is a dynamic and evolving plan, in terms that it may be modified as actual development occurs and land use and transportation needs evolve over time. This Sub-Area Plan establishes the foundation for development of the area. The final recommendation for land use designations are office zoning along the majority of the Crystal Lake Road frontage, across from the High School's West Campus and commercial at the corner of Royal Drive and Crystal Lake Road. Office zoning will permit low intensity uses to preserve the transition from the residences to the commercial area. The office uses will be limited to those listed in this plan. Commercial zoning is appropriate at the intersection of Royal Drive and Crystal Lake Road to create a commercial node with the existing commercial development currently at that intersection on the west side of Crystal Lake Road. The commercial uses will also be limited to those listed in this plan. The rear portion of the existing residential lots is planned for residential development. The current configuration of the lots with the extended depth would allow the rear portion of the lot to be divided into two lots with one lot backing to the office or commercial and the other backing 14 up to Cold Springs Park with a local road between them for access, as shown on Exhibit C. The residential zoning will allow a preservation of residential adjacent to existing residential. It also allows for the lowest impact on Cold Springs Park. The final recommendation for the roadway circulation is depicted by gray lines with arrows. This plan shows 5 connections to Crystal Lake Road; two driveways opposite the High School's existing drives, Kelter Street right-of-way, a new roadway as a continuation of Royal Drive to continue along the existing residences where it will meet up with Lillian Street near the railroad tracks and a drive opposite the combined Ace Hardware and Post Office driveway. In addition, an internal street is proposed to bi-sect the residential properties which would be accessed by Kelter Street. This new roadway provides an access for the residences separate from the office or commercial development. The plan also allows the ability for the office or commercial properties to provide cross-access to each other by a frontage road since an increased setback is required from Crystal Lake Road. The planned internal circulation will reduce nearly all of the existing curb cuts onto Crystal Lake Road, requiring development to combine several lots, or for smaller projects to share parking and driveways with the cross- access agreements. The proposed land uses will offer needed services to the surrounding residences and provide a buffer from the noise and congestion of Crystal Lake Road to the residential properties. The list of uses and the bulk development regulations will provide assurance to the residents of the area that any development will be compatible with the existing and newly proposed residential development. This plan will provide the needed guidance for future development for the Crystal Lake Road corridor. 15 EXHIBIT A TRANSPORTATION 4. EXISTING CONDITIONS Crystal Lake Road Sub Area �o s� ' � u ��,,Aaa Qbs'� Y YLF♦wj- T� .�- .�e.� � o-� Legend tg "s�� so tv �.�"' Improved Street/Right-of-Way ,' 3 S '� r � s Unimproved Street/Right-of-Way 3,� ♦i • ,.� � � j s ;xr ,� Traffic Signal •, +' ♦ r i i / ♦i • Stop Sign(All Way) r � A YOB /♦ •'r Private Access/Curb Cut r ;s4" �,fro• / Ic '� S� ■ City Limits w �¢♦ O p � in v '/ LOYOLA DR. ♦� q p I, I, I, October 2005 Ar0Ok ry I, R. /i EXHIBIT B EXISTING LAND USE Crystal Lake Road Sub Area 0 - a . N pll Legend Sac Cd 5 a -I z w1�� kin, rs � rzrrtx xF� , t �. xIx�� .� ,�� 4 � `��''•.�\\ t� +� � Estate Residential(less than 1 unit/acre) -.��,�? Z s r✓. �, x tf�`mot;; � s ; � ``��q• �` � � Low-Density Residential(1-4 units/acre) Medium-Density Residential(4-9 units/acre) High-Density Residential(9+units/acre) l Commercial } ' Office M1` , Institutional Vacant . * Ct a qP ¢ Park and Conservation Areas ` M1} tv Home-Based Business ■LOYOLA DR. City Limits TMO October 2005 pA UR EXHIBIT C PROPOSED LAND USE ? AND TRANSPORTATION Y CONCEPTS Crystal Lake Road Sub-Area 71 Legend 'fiW„r r =Zxx� rx'" Low-Density Residential(1-4 units/acre) s s . : �, �. Medium-Density Residential(4-9 units/acre) x ke r l`3 4 High-Density Residential(9+units/acre) w Commercial Office Institutional t «� Park and Conservation Areas t Proposed Road Connection cT v Existing Private Access/Curb Cut P sv¢ J Proposed Private Access/Curb Cut * Existing Traffic Signal LOYOLA UR. . i Proposed Traffic Signal L • City Limits �OR October 2005 City of McHenry Planning and Zoning Commission Meeting March 16, 2006 In the absence of the Chairman, Vice Chairman Buhrman called the March 16, 2006 regularly scheduled meeting of the City of McHenry Planning and Zoning Commission to order at 7:32 p.m. in the McHenry Municipal Center Council Chambers. In attendance were commissioners Buhrman, Cadotte, Ekstrom,Nadeau, Schepler, and Thacker. Absent: Howell. Also in attendance were Director of Community Development Napolitano, Planner Zeller, City Attorney Rob Fetzner, Deputy Clerk Kunzer. Approval of Minutes Motion by Cadotte, seconded by Nadeau, to approve the minutes of the February 2, 2006 regularly scheduled Planning and Zoning Commission Meeting as presented. Voting Aye: Cadotte, Ekstrom,Nadeau, Schepler, Thacker. Voting Nay: None Not Voting: None Abstaining: Buhrman. Absent: Howell. Motion carried. Public Hearing—City of McHenry File No. Z-669 Crystal Lake Road Sub-Area Plan Vice Chairman Buhrman at 7:35 p.m. called to order the Public Hearing for File No. Z-669, Proposed amendment/addition to City of McHenry Comprehensive Plan: Crystal Lake Road Sub Area Plan. Vice Chairman Buhrman stated notice of the Public Hearing appeared in the Northwest Herald on February 28, 2006. A Certificate of Publication is on file in the City Clerk's Office. Audience members in attendance: 1. Jerome Buch, 4506 Front Royal Drive, McHenry IL 2. Marelene Sorenson, 922 Royal Drive, McHenry IL 3. Mark R J Nielsen, 924 Royal Drive, McHenry IL 4. Henry A Kenyon, 915 Royal Drive,McHenry IL 5. Carmella Dobler, 920 Royal Drive,McHenry IL 6. Pat Ottesen, 4702 Northfox Lane#6, McHenry IL 7. Dottie Thurlwell, 4602 Northfox Lane#1, McHenry IL 8.Nancy Lorr, 4702 Northfox Lane#3, McHenry IL 9. Ginny Richmond, 4602 Northfox Lane#1, McHenry IL 10. Linda and Roger Freund, 4513 West Ponca Street, McHenry IL 11. Donna and Kris Butler, 4711 West Crystal Lake Road, McHenry IL 12. Roger Barnes, 4407 Ponca Street, McHenry IL 13. Sheldon E Bauer, 921 Royal Drive, McHenry IL 14. Steve Bjorkman, 7214 Trey Road, McHenry IL 15. Andrew Glab, 5001 Oakwood Drive,McHenry IL 16. Dennis Harms, 4727 West Crystal Lake Road, McHenry IL 17. Michael Bartolone, 4809 West Crystal Lake Road, McHenry IL 18. Dave Boger, 1102 North Oakwood Drive, McHenry IL 19. Lois Carrico, 912 West Crystal Lake Road, McHenry IL • Planning and Zoning Commission March 16, 2006 Page 2 20. Debbie Boro, 4503 West Crystal Lake Road,McHenry IL 21. Ron and Judy Bjurstrom, 4613 Front Royal Drive, McHenry IL 22. Peter Keller, 3411 West Fairway Drive, McHenry IL 23. Kevin Wegrzyn, P O Box 1690, 4811 West Crystal Lake Road, McHenry IL. Planner Zeller presented the staff report. She noted the Crystal Lake Road Sub-Area Plan before the Commission this evening is the result of several months of hard work between Staff and members of the Community Development Committee. Planner Zeller stated this plan is not a development proposal, but a guide for future possible redevelopment of this area. The primary area of focus is east of Crystal Lake Road between Lillian Street and Dartmoor Drive. Planner Zeller noted the majority of the area in question is not incorporated within McHenry and has begun to change considerably in recent years. The property uses have gradually changed from residential to commercial/office uses. The commercial/office uses seem compatible with the traffic and noise associated with Crystal Lake Road. Planner Zeller stated traffic congestion on Crystal Lake Road is exacerbated by all of the narrow lots with entry/exit to and from Crystal Lake Road in this area. The numerous driveways cause traffic to drastically slow down when vehicles enter or leave these drives. One of Staffs main goals was to provide a means to reduce traffic congestion on this road. The proposed Sub-Area Plan addresses the reduction of the curb cuts upon redevelopment of property in this area. Planner Zeller stated Staff proposes that Kelter Street be developed as the main connection into the redeveloped property to the east of Crystal Lake Road. Kelter Street would tie into a proposed internal collector street which would parallel Crystal Lake Road. Properties to the west of the collector street would be commercial/office, while properties east of the collector street would remain residential. Planner Zeller reminded the Commission this is not a development proposal. The purpose of this Crystal Lake Road Sub-Area Plan is to guide the possible redevelopment of this area. Adoption of this Plan does not change land uses or zoning. It will also not change the status of any City roadways. Staff finds that this Plan is the most responsible way to plan for the future growth of the area. Vice Chairman Buhrman asked all members in the audience who wished to comment or ask questions regarding this matter to be sworn in at this time. The following addressed the Commission: Jerome Buch: Mr. Buch stated he is a long-time resident of McHenry. He stated there is a high amount of pedestrian and vehicular traffic on Royal Drive. He is afraid if this Plan is approved, traffic congestion will be increased on Royal Drive. Marlene Sorenson: Ms. Sorenson stated she used to live on Highway 12 and she had a hard time selling her home when she decided to move to McHenry. She stated she has great difficulty exiting her driveway onto Royal Drive. As she lives near the stop sign, she asked if the schools could re-route the buses, so that they would not be on Royal Drive. She is opposed to more traffic which would be created on Royal Drive and Front Royal Drive if this Plan is approved. Planning and Zoning Commission March 16, 2006 Page 3 Mark Nielsen: Mr. Nielsen stated he lives at the intersection of Hanley and Royal Drive. When Route 120 was being renovated, traffic was flying through the Whispering Oaks neighborhood. Mr. Nielsen also noted there are many families with young children in the neighborhood. There are also many older youth who run through the streets. Mr. Nielsen noted if Maryetta Boulevard is improved to Crystal Lake Road, traffic congestion would be drastically increased in Whispering Oaks. He expressed concern regarding his property values decreasing if the Plan is adopted. He also noted there are many accidents at the intersection by his home. He suggested the City should investigate the traffic which is already speeding through the neighborhood. Henry Kenyon: Mr. Kenyon stated he has lived in the area for more than fifty years. He opined adding more commercial development would not increase the quality of life for residents in his neighborhood. He suggested the City really needs to plan for the future, but must look at the ramifications of the plan being proposed. Carmella Dobler: Ms. Dobler stated from Front Royal Drive to Royal Drive there is intense traffic. She stated she is not able to leave her driveway during school bus route times. The stop signs in the neighborhood are not obeyed. She inquired if the City had done its homework and noted that Whispering Oaks is a single-family residential neighborhood, predominantly for first time home buyers. These families have small children. Residents of Garden Quarter walk on Front Royal Drive to Jewel. Walkers in the neighborhood will not be safe if this Plan is implemented. The property values in the area will be decreased. She stressed she wants to keep her neighborhood nice. Dottie Thurlwell: Ms. Thurlwell stated she is a resident of Northfox Condominiums. She noted there were several other residents from this complex in attendance as well. She stated if the City brings more traffic through on Royal Drive, residents of Northfox will not be able to access Royal Drive from their complex. She also noted the great number of walkers in the neighborhood. She stated this used to be a quiet area. However, between buses and cars, the area is very busy. It is impossible to make a left turn onto Royal Drive from Northfox Lane. Residents of the area take pride in their homes. Traffic should not be allowed to fly by causing safety concerns to the residents. Linda Freund: Ms. Freund stated the City Council has previously stated they were not interested in opening up Maryetta Boulevard. If the Plan is implemented, it would not be a thoroughfare. Pioneer Center Home residents use the street for walking and exercise. She inquired if Ponca Street would be blocked off or remain accessible. Planner Zeller responded it could be tee'd into the proposed roadway. Ponca Street would not be converted into a thoroughfare. Steve Bjorkman: Mr. Bjorkman, co-owner of Ace Hardware, stated between his two driveways, the First Midwest Driveway and the two Post Office driveways, there is much congestion in this area along Crystal Lake Road. Mr. Bjorkman stated he is willing to work with the City to improve traffic congestion in any way possible. It is important to rectify this situation. Andrew Glab: Mr. Glab stated he moved into the community fifteen years ago. He is concerned with the number of curb cuts on Crystal Lake Road. No one is thinking about the number of curb cuts on Royal Drive. When the City looks at the Crystal Lake Road Sub-Area, it should realize the Plan will affect not only the road but the entire area surrounding it. There should be more research and engineering studying the area as a whole before implementing such a Plan. The Planning and Zoning Commission March 16, 2006 Page 4 impact of such a Plan on the Whispering Oaks Subdivision will be tremendous. Mr. Glab stated regarding the Comprehensive Plan should take into consideration the integrations of a residential neighborhood and to preserve its integrity. The City's Comprehensive Plan does not correlate to this proposed Crystal Lake Road Sub-Area Plan. Mr. Glab inquired as to the status of the Crystal Lake Road Corridor Study which was ordered and paid for by Council. The Corridor Study was done by professionals. Why does the City need to look at this Sub-Area Plan? Why not just adhere to the results of the Corridor Study? Alderman Glab stated children can not play in their front yards as their safety is a major concern, particularly along Royal Drive. The plan to extend Lillian Street across to the First Midwest entry is a good idea. However, the Sub-Area Plan would promote more traffic in the area. It will impact everyone in this subdivision, not just those who live along Royal Drive and Front Royal Drive. The possible access road which would split the long narrow lots on the east side of Crystal Lake Road might be a good idea. Parts of this Plan are good. However, the Plan should limit access onto Hanley from Garden Quarter and Whispering Point Center. Dennis Harms: Mr. Harms, owner of Harms Farm and Garden Center since 1962, addressed the Commission noting splitting his property in half in order to create the parallel collector road would not be possible. He stated he uses all of his land for his business. He also noted the high number of accidents caused when students are entering/leaving the West Campus. Mike Bartolone: Mr. Bartolone stated he lives next to Harms Farm. On many occasions he has had vehicles crashing into his yard from West Campus. He also noted he uses Kelter Street as his driveway. With the proposed Plan there would be another access point at Kelter Street and he would lose his driveway. Mr. Bartolone noted he has lived in this location for twenty years. Cutting his property in half is not possible. He stated he does not understand what the City has planned. How will this Plan benefit him? Mr. Bartolone inquired if and when there would be a traffic signal at Dartmoor Drive. Director of Community Development Napolitano reminded the Commission and audience this is a Plan for the future. The City does not intend to construct any roads at this time. The City is planning for the future and what would be good for the City if and when this area is redeveloped. Responding to the second inquiry, Director Napolitano stated the Dartmoor Traffic Signal will be installed this year. Dave Boger: Mr. Boger expressed his concern and opposition to the proposed Plan. He stated it sounds like the City is making a Crystal Lake Road Bypass through Whispering Oaks Subdivision. He noted there is rush hour traffic beginning at 3 p.m. daily. Residents cannot get out of their driveways. There is bike traffic due to the bike path. With Fort McHenry nearby, there is traffic going to and coming from the park. Mr. Boger stated the residents do not want more traffic in this area. People disobey stop signs and speed through the neighborhood. This Plan will not help ease traffic congestion but increase vehicular traffic in the subdivision. As there was no further comment, Vice Chairman Buhrman closed the Public Comment portion of the hearing at this time. Planning and Zoning Commission March 16, 2006 Page 5 Cadotte noted in the early 1950's, Whispering Oaks was a senior citizen community. It has since been converted into a multi-aged community. Traffic congestion has increased considerably. He opined traffic will get worse before it gets better. Thacker stated the City has learned ways to ease traffic congestion in residential neighborhoods. Initially, when Dartmoor Drive was constructed, numerous driveways accessed onto it. In recent years, as growth and development expanded, curb cuts onto Dartmoor Drive were prohibited. He stated the Commission can not control the way people drive, nor can it dictate the school bus routes through the neighborhoods. He reaffirmed this Plan is for the future so that the City is ready when this area is considered for redevelopment. Thacker also stated he does not see any way that by approving this Plan traffic will be increased. Brief discussion occurred regarding when the traffic signal will be installed at Dartmoor Drive and Crystal Lake Road, its possible cost, and subsidized contributions/donations from developers for its installation. There was no further discussion or questions by the Commission. Motion by Cadotte, seconded by Ekstrom, to recommend to City Council with regard to File No. Z-669, to amend the Comprehensive Plan by adopting the Crystal Lake Road Sub-Area Plan as presented. Voting Aye: Cadotte, Ekstrom, Thacker. Voting Nay: Buhrman,Nadeau, Schepler. Not Voting: None Abstaining: None Absent: Howell. Motion failed to carry 3-3. Comments from Commissioners: Buhrman: There are too many concerns and unanswered questions at this time. He does appreciate Staff s work on the Plan,however. Ekstrom: This is a concept plan for use if the area is redeveloped. Individual site plans would be reviewed at the time of submittal. This represents an amendment to the Comprehensive Plan, not a zoning or use change. Nadeau: The proposed plan looks to the future commercial/office development along Crystal Lake Road. More research is needed before this matter is sent to Council for consideration. Schepler: He appreciates Staffs work on the Plan. A new look at the Comprehensive Plan and how this Sub-Area Plan fits into it is necessary. This Plan needs further review. He objects to the potential traffic impact on the area. Thacker: Concurs with Ekstrom and views this Plan as a safeguard for the City's development of this area in the future. He has concerns regarding commercial development along Crystal Lake Road prior to the redevelopment of this segment of Crystal Lake Road. Vice Chairman Buhrman closed the Public Hearing at 8:40. Planning and Zoning Commission March 16, 2006 Page 6 Public Hearing—City of McHenry File No - Z-668 Zoning Text Amendment to Chapter VIII Landscape and Screening Vice Chairman Buhrman at 8:44 p.m. called to order a Public Hearing regarding File No. Z-668, an application for a Zoning Text Amendment to Chapter VIII Landscape and Screening Requirements of the Zoning Ordinance as requested by the City of McHenry. Vice Chairman Buhrman stated notice of the Public Hearing was published in the Northwest Herald on February 28, 2006. A Certificate of Publication is on file in the City Clerk's Office. Planner Zeller presented the staff report. She noted the current Landscape and Screening requirements are minimal. While working with developers, Staff noticed the difficulties they experienced in attempting to follow the provisions of this portion of the code. It was also difficult to coordinate these requirements with the Subdivision Control and Development Ordinance and Municipal Code. Planner Zeller noted Staff has worked extensively with the Community Development Committee to revise and update the landscape and screening requirements of the Zoning Ordinance. The result for consideration before the Commission this evening provides more clarity and specificity regarding the City's landscaping and screening requirements. It also provides clear direction for developers in conjunction with coordination with existing Subdivision Control and Development Ordinance and Municipal Code requirements. Nadeau suggested consideration be given to including parkway trees on the approved list which are resistant to salt. Planner Zeller stated salt-tolerant trees have been included on the list. Buhrman inquired why the caliper of trees has not been indicated on the new approved tree list. Thacker complimented Staff on the proposed amendments to the landscape and screening provisions. He expressed a desire to improve curb appeal. Schepler opined the amendments would increase aesthetics in the community. Motion by Cadotte, seconded by Nadeau, to recommend to City Council with regard to File No. Z-668, a request for Text Amendment to the City's Zoning Ordinance, Chapter VIII Landscape and Screening,be amended as presented. Voting Aye: Buhrman, Cadotte, Ekstrom,Nadeau, Schepler, Thacker. Voting Nay: None Not Voting: None Abstaining: None Absent: None Motion carried 6-0. Comments by Commissioners: Nadeau: Complimented Staff and the Community Development Committee on creating the proposed revisions. Planning and Zoning Commission March 16, 2006 Page 7 Buhrman: The proposed revisions represent an outstanding job in upgrading the City's landscape and screening requirements. Vice Chairman Buhrman closed the Public Hearing at 8:58. Other Business Brief discussion occurred regarding the Crystal Lake Road Sub-Area Plan. There was no Other Business. Adjournment Motion by Nadeau, seconded by Cadotte, to adjourn the meeting at 9:00 p.m. Voting Aye: Cadotte, Ekstrom,Nadeau, Schepler, Thacker. Voting Nay: None Not Voting: None Abstaining: None Absent: None Motion carried 6-0. The meeting was adjourned at 9:00 p.m. Respectfully submitted, Kathleen M. 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I, :.il ... , , 1::0��N..--- , ..I.I:I..I:,...I-,:..":.I.2I"'r.,II',!i.I��,,",,,j,�::,I:I-.�".,..,"-,.��.;�i.;,.,i,...-j.i�,�-�.i:�:::...I,.::x.777.�1,.'1..I_�'I,,1 l�-..--� f "r. .1 1 '! +' 4 y �: ( 'Planning `ReSOUrces PLANNERS - ECOLOGISTS • LANDSCAPE ARCHITECTS CRYSTAL LAKE ROAD CORRIDOR PLANNING STUDY CITY OF MC HENRY, ILLINOIS Introduction The City of McHenry has identified problems and issues along a section of Crystal Lake Road from Hanley Street to Bull Valley Road. The City asked the firm of Planning Resources Inc., who had served as consultant on the update of the Comprehensive Plan, to provide a. "planners"overview perspective of the existing conditions and to suggest possible courses of action to improve the situation. This plan addresses short and long term alternatives for reducing problems, and improving traffic operations and safety for vehicles, pedestrians and bicyclists. No single action within the study area will make a significant improvement to the situation. Long term, the west McHenry by-pass will reduce the volume of traffic through the study corridor and, therefore, contribute to reduction of congestion and related impacts. However, implementation of a variety of small projects can improve the situation with or without the by- pass. The text is a P guide to the three graphics which present the findings and recommendations of the g study. The graphics are as follows: ` Planning Factors Map—This graphic identifies the existing land uses, existing and ` planned traffic signals, sidewalks, overhead utilities,lotting,regional bike trail,municipal limits, short cutting traffic areas, and planned future development. Scale 11' equals 500 f feet. ®r Corridor Transportation Plan—This graphic suggests specific transportation improvements as well as recommended parkway treatment and landscaping, access consolidation, and notes the need for timing of traffic signals to create gaps which will facilitate entering and leaving adjacent properties. Scale 1" equals 500 feet. Recommended Access Improvements—This graphic suggests site specific access consolidations and landscape opportunities for the critical section from the High School Campus north to the end of the study corridor. Scale 1" equals 150 feet. Problems and Issues Congestion Crystal Lake Road carries through as well as local traffic. This traffic may be seeking to bypass the higher volumes of traffic on IL Route 31 where capacity is constrained by adjacent land uses fic function conflicts with the direct property access and existing capacity. This through traf Planning Resources Inc. • 402 West Liberty Drive - Wheaton, Illinois 60187 Ph:6°0.668.3788 - Fax:630.668,4125 Crystal Lake Road Corridor Plan Page 2 R June 8, 2000 which occurs primarily from Dartmoor north to Hanley. Safe Access to and from the-High School The West Campus High School is a unique generator of bus, auto,pedestrian and bike traffic. Erikson Engineering prepared a study of traffic dated April 7, 1999. It focused on the peak hours and traffic counts were taken in February 1999 between 6:30 and 7:45 am and 2:00 to 3:15 pm. The most significant traffic conflicts identified were between busses and auto's both on-site and at the entry onto Crystal Lake Road(CLR). Busses enter on the south,let students off in front of the school where they must walk around the bus and then cross the stream of outbound"drop off' cars to enter the building.In the afternoon, students in cars stop in the bus loading area on the one-way aisle in front of the school. Traffic in both directions along CLR is periodically stopped by a traffic control person to permit the north lot to empty. The layout of the school and its points of access create a unique problem. The southern driveway which feeds the larger of two parking lots,exits onto CLR from a lower elevation on a steeply inclined approach. The grade makes it more difficult for a car exiting the site,heading north,to pass across the southbound traffic and merge into the northbound traffic. When rain, snow or ice When there is heavy traffic southbound on CLR, north occur,the movement is more difficult. bound drivers become impatient and are likely to take chances when exiting the school grounds with a left hand turn onto CLR. The situation is further complicated by the poor sight lines exiting the site from this southern curb cut. During periods of low traffic on CLR there is a tendency for southbound traffic to speed up. This makes it more difficult for non-peak period traffic exiting the school site to make the movement safely. During peak school traffic periods, the district employs off duty policemen to control and direct traffic. However, the cost of this service is high since the contracts require that assistance involve two persons for a minimum of two hours. There are many short term peaks which do not warrant the cost of this service but which create potentially dangerous conflicts between through and exiting traffic from the school. Two examples of the off-peak activity are, first of all, shuttle busses which operate between the two high schools throughout the school season. Secondly,there are numerous meetings,practices and events which begin and end beyond the school day. The school district employed a traffic consultant, as previously noted, to consider alternatives which would improve the safety and efficiency of operations. The District Board has approved relocating.the south entry further south so that the junction with CLR will be on a more level grade. Other alternatives suggested by the District's consultant have not been adopted. These included"separating the bus traffic from the student,pick-up/drop-off traffic, and reviewing the feasibility of adding another exit drive at the northwest comer of the north lot". Traffic entering and leaving the high school site is further influenced by traffic entering and leaving CLR from property along on CLR but also traffic the east side of the ht-of-way. Pple leaving the site fromfrom the commercial and residential must consider not only two way traffic Crystal Lake Road Corridor Plan Page 3 R June 8, 2000 properties opposite the school. This is particularly difficult at the existing south exit. The two very wide curb cuts for Harm's farm and nursery, and a day care center where busses stop within the north bound travel lane for CLR, are particular sources of conflict with the exiting traffic from the high school on the opposite side of the road. Land Use and Traffic Conflicts There are 31 long narrow lots on the east side of CLR from Lillian south to Dartmoor, the stretch which encompasses the high school property. Some persons own two adjacent lots. Of the 31, there are four vacant properties on the north end. There are approximately 6 commercial uses along this stretch of roadway. There are currently 26 curb cuts. Of these, there are three uses served by two curb cuts. The majority of the structures are residential and all of the buildings are setback from the right of way approximately 100 feet. Two thirds of the properties extend approximately 800 feet in depth. The high school and the commercial uses north of the school on the west side of CLR to Hanley have fewer curb cuts but significantly higher volumes of traffic. The presence of so many curb cuts in less than 4,000 lineal feet of roadway, inevitably creates turning movement conflicts. These access movements slow through traffic and create operational and potential safety problems for those making the turns. This direct property service function conflicts with the function of this roadway as a major arterial as classified in the Comprehensive Plan. The critical section of the roadway has only two through lanes and a few left turn, acceleration or deceleration lanes. When a bus stops to unload students in the moving lane, or vehicles are making left hand turns into property where there are only two moving lanes,the through movement of traffic is stopped and congestion occurs. Pedestrian and Bicycle Circulation and Safety es with the There are some gaps in the sidewalk system along CLR and a lack of identified linkages excellent regional bikeway system. Pedestrians crossing this major arterial have little assistance from traffic signals, signs,lights or pavement markings. Recommended Alternatives McHenry By pass The western bypass,proposed in the Comprehensive Plan,will help to reduce through traffic on Crystal Lake Road. The specific alignment and cross section have not yet been developed, and therefore the specific impact on traffic has not been projected. However, it is reasonable to assume that approximately 20 to 30 percent of the traffic projected for Crystal Take Road without the bypass would be diverted to the new facility when constructed. The bypass is Crystal Lake Road Corridor Plan Page 4 R June 8,2000 therefore an important element for reducing traffic congestion within the study corridor. Corridor Improvements The following numbers refer to the"Corridor Transportation Plan" graphic. 1, A new access drive for exiting traffic only is proposed with a left hand turn restriction exiting high school site to Oakwood Drive. This will facilitate an alternative exit connection from the school site with ample stacking and good sight lines at Royal Drive where a new traffic signal is recommended. A"traffic calming" design is shown to discourage traffic from making an illegal left hand turn to the west on Oakwood Drive. Landscaping is proposed to screen the adjacent multi-family housing.along the existing easement where the new exit is proposed. This improvement will require coordination with the school district and implies modification of the internal circulation pattern on site, a recommendation also made by their own transportation consultant. 2. A landscaped treatment and signage-on Royal Drive north of the junction with Oakwood Drive will discourage traffic from heading north to IL 120 through single family residential neighborhoods. It will also create a distinctive gateway entry to these neighborhoods. 3. A new traffic signal at Royal Drive will facilitate safe movement onto and off of Crystal Lake Road and create gaps in traffic closer to the school site to facilitate off peak traffic entering onto Crystal Lake Road. The intersection and approach road from CLR to Oakwood Drive should improved to conform to the details of a separate engineering evaluation underway at the time of this study. 4. Consolidated curb cuts between the Post Office and Ace Hardware will reduce turning conflicts. After implementation of the Royal Drive signal and related improvements, a possible extension of Oakwood Drive north of Royal Drive should be evaluated. Such an extension would provide signal controlled access to CLR for the properties which now have driveways directly onto CLR. 5. Add a deceleration lane for traffic entering the High School to further reduce conflicts between slowing traffic entering the site and through traffic. 6. Re-orient bus movements in front of the high school so that students embark and disembark on the sidewalk side toward the.school entrance. 7. Create a continuous median in front of the High School which i's clearly o otherin methd by ods ds as reflective pavement inserts, solid or stripped paint,masonry pavers determined by more detailed engineering review. This will provide an island of some Crystal Lake Road Corridor Plan Page 5 R June 8, 2000 for cars entering and leaving adjacent properties,the school in particular. It will safety g g J P P reduce conflicts between through and local traffic. Street and extend a new section along the rear of the deep properties facing 8. Build Kelter Str g P P P CLR to Marietta Street. Improve the section of Marietta Street to the park and connect with Ponca Street. This would require acquisition of right-of-way along the rear of the very long lots facing CLR. However,the rear or east half of each lot could then be developed for single family homes with access on the new road and a view of Cold Springs Park. This development potential could provide financial compensation for the right-of-way and for the proposed limitation in use for the properties facing on CLR for single family residential only. Existing commercial uses could be grand fathered. A bike path is also proposed along the new improved right-of-way of Kelter Street to connect with the Park and the regional bike trail along the rail road right-of-way to the east. Kelter Street should also provide access to the existing parking lot in Cold Springs Park. 9. Annex, and zone for single family use,the lots identified on the graphic and consolidate curb cuts. 10. Plan for a future traffic signal at Winding Creek Drive to facilitate movement across CLR between residential neighborhoods and to the elementary school on the east side. 11. Add a sidewalk and parkway improvements to define and control access on the west side of CLR just before its junction with IL Route 120. These features should be coordinated with the improvements IDOT is implementing at the intersection. 12. Reconfigure the parkway with landscaping on the east side of CLR just before its junction with IL Route 120 as shown on the detail. This enhancement should be coordinated with the improvements IDOT is implementing at the intersection. 13. Add pavement markings and signage to alert drivers to the bike crossing close to the IL 120 intersection. 14. Add a bus loading lane off of the pavement for the pre-school site across from the High School. 15. Implement the previously planned traffic signal at Dartmoor if Dartmoor is extended to IL 31 in order to facilitate movement onto CLR and movement across CLR between residential neighborhoods. A light would also create gaps with signal timing which will facilitate site access in the more intensely used segments of the corridor from the High School north. 16. Add signs to alert through drivers,both north and south bound, to the high accident, or, congested area ahead with strict enforcement of speed limits. Crystal Lake Road Corridor Plan Page 6 R June 8, 2000 N.J."Pete"Pointner ITE,AICP Keven L. Graham,ASLA Architect and Planner Senior Landscape Architect Independent Consultant Planning Resources Inc. Corporate Services Inc. Phone 630-221-8225 Fax 630-221-8226 CAMP FILESVo bs\9972-00 Crystal Lake Rd\Text\6-"Revised Report.wpd OPPORTUNITY FOR Cr stal La.' REDEVELOPMENT RETAEL/OLD LUMBER YARD METRA STATION INDUSTRIAL REMOFFICE ^FFICE/CONDOS OPPORTUNITY FOR LANDSCAPI JNALIZED rERSECTION ALDEr SR tTUNITY FOR NG LOT SCREENING HIGH SHCOOL AND PARk WITH No LANDSCAfend REDEVELOPMENT OPPORTUN= OPEN FIELI`� EXISTING SIDEWALK R.O-.W.LANDSCA� EXISTING OVERHEAD UTILITIES CITY LMTS VARIOUS STYLES OFFENCES �� BIIM TRAIL SWALE r SHORT CUTTING TRAFFIC PUMP STATION - SIGNALIZED RVTMSECTION FUTURE SIGNALIZED M MSECTION !V FUTURE S.F. FUTURE M.F. W E FUTURE S COMMERCIAL AREA (► EXISTING SIGNALIZED -- g factors maF INTERSECTION .ore detail) 0 250 500 1000 1500 2500 %7mm77DATE:11.30.99 tale in Feet REV:6.22.00 Crystal Parkway Landscaping ---(See Crystal Lake Road Cross Section) M (Coordinate with IDOT Improvements) 0 Bike Crossing Enhancement v Columnar v ° $ v v 4140 Craffic Signal at Royal Drive-Reconfigure Roadway 4'wide Si, 3'-6'xigh'zation Lane into High School ® 112 ►ad Bus Stop as Painted Turn Median Crystal Lake Road g 4 3 t 15' Crystal Lake Road Cross Section r Single Family Use Not to scale Cuts T Legend Right-Tum '�� = TRANSFORTATIONVOPROVF.r!IENTS Mniti*Pam1y i CTTY LIMIT'S Landscape ReaWanW S°ree'un9 onaway —— BIKE TRAIL, ` Traffic sin&Famity ltesiaential TER SIGNALIZED RVSECTION ® CRYSTAL LAKE ROAD CORRIDOR Detail for Traffic Improvement#1 IVEw STREET ACCESS POEVTS Additional Notes: N 1)Time Lights for Efficient Movement w e 2) Consolidate Curb Cuts at: •North Access on Crystal Lake Rd. Marath s •Harms Farm •Day Care/Dance Studio h •Post Office -41 rov ement plan � 0 25D 500 1000 15M 2500 %7 DATE:3.10.00 :ale in Feet REV: 6.22.00 1. �I Crystal at- MC ignalized Intersection La dscaIjrt tY Co ,o 'date Entrances Encourage Cross-Access Agreement for Post office and Ace Hardware Via\ rb-Chit \ A cel 'on New Road _Access Existing Parking N W E j1d Springs Park S s improvements 0 75 150 300 450 750 DATE:4.4.00 ale is Feet Rev.6,22.00 ORDINANCE NO. AN ORDINANCE AMENDING THE CITY OF MCHENRY COMPREHENSIVE PLAN AND DEVELOPMENT POLICIES TO INCLUDE THE CRYSTAL LAKE ROAD SUB-AREA PLAN WHEREAS, a petition has been filed by the City of McHenry requesting an amendment to the City of McHenry Comprehensive Plan to include a Sub-Area Plan for Crystal Lake Road; and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on March 16, 2006, in the manner prescribed by ordinance and statute, and as a result of said hearing,the Planning and Zoning Commission made a motion to recommendation that the Sub-Area Plan be approved, however the vote was tied at 3 ayes and 3 nays,resulting in a negative recommendation to the City Council; and WHEREAS, the City Council has considered the evidence and recommendation from the Planning and Zoning Commission and finds that the approval of the Crystal Lake Road Sub-Area Plan currently requested and approved by this ordinance is consistent with the objectives of the City of McHenry Comprehensive Plan and Development Policies to be pro-active rather than reactive to problems, opportunities and challenges. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS,AS FOLLOWS: SECTION 1: That the Plan entitled, "Crystal Lake Road Sub-Area Plan," attached hereto and incorporated herein by reference, is hereby approved and shall be added to the City of McHenry Comprehensive Plan and Development Policies. SECTION 2: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 3: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 4: This Ordinance shall be in full force and effect and after its passage, approval and publication in pamphlet form as provided by law. PASSED THIS DAY OF , 2006 AYES: NAYS: ABSTAINED: ABSENT: APPROVED THIS DAY OF ,2006 ATTEST: MAYOR CITY CLERK i AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Joseph P.Napolitano,Director of Community Development FOR: April 3,2006 City Council Meeting RE: Final Plat of Re-subdivision for Part of Lots 1,8,9 and 10 in the Meijer/Home Depot Subdivision, Applicant: Rutteger,Tonelli and Associates ATTACHMENTS: 1. Final Plat of Resubdivision,revised date 02/01/06 2. Ordinance granting approval of the Final Plat of Re-subdivision for Part of Lots 1,8,9 and 10 in the Meijer/Home Depot Subdivision STAFF RECOMMENDATION: To approve the attached ordinance approving the Final Plat of Re-subdivision for Part of Lots 1, 8, 9 and 10 in the Meijer/Home Depot Subdivision, with the condition that the plat be recorded within 90 days of City Council approval. Background On August 29,2005,the City Council approved the Final Plat of Re-subdivision for Part of Lots 1,8,9 and 10 in the Meijer/Home Depot Subdivision. This re-subdivision created an additional lot that was to be dedicated to IDOT as right-of-way for Route 31 and the intersection of Blake Boulevard. As a condition for approval,the plat was to be recorded within 6 months of Council approval. However, this date has passed(March 1, 2006). According to the surveyor,there was an error on the earlier plat regarding Lot 8,and this error was not discovered until just recently. This error caused a delay in obtaining the necessary signatures to record the plat. Staff Analysis Staff has no concerns with the proposed Plat of Resubdivision. The plat is essentially the same as previously approved by the City. All signatures, except for those required by the City, and the County recorder have been obtained,so there should be no delay in getting the plat recorded once approved by the City. ORDINANCE NO. AN ORDINANCE GRANTING APPROVAL OF THE FINAL PLAT OF RE-SUBDIVISION OF PART OF LOTS 1,8,9 AND 10 IN THE MEIJER/HOME DEPOT SUBDIVISION, IN THE CITY OF MCHENRY,MCHENRY COUNTY,ILLINOIS WHEREAS,the Illinois Department of Transportation(referred to as the"OWNER')has requested approval of the Final Plat of Re-subdivision of Parts of Lots 1, 8,9 and 10 in the Meijer/Home Depot Subdivision;and WHEREAS,the Planning and Zoning Commission has reviewed the final plat at a public meeting held August 4, 2005 and provided a written record of this meeting and its recommendation to the City Council; and WHEREAS, the City Council finds that the approval of the final plat is in conformance with the Ordinances of the City. NOW,THEREFORE,BE IT ORDAINED by the City Council of the City of McHenry,McHenry County,Illinois,as follows: SECTION 1: That the final plat entitled, "Final Plat Meijer/Home Depot Resubdivision," prepared by Ruettiger, Tonelli & Associates, Inc. and bearing the date 2/1/06, attached hereto and incorporated herein by reference,be and the same is hereby approved with the condition that the final plat shall be recorded within six(6)months of City Council approval. SECTION 2: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 3: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry,McHenry County,Illinois. SECTION 4: This Ordinance shall be in full force and effect and after its passage, approval and publication in pamphlet form as provided by law. PASSED THIS DAY OF 12006 AYES: NAYS: ABSTAINED: ABSENT: NOT VOTING: APPROVED THIS DAY OF , 2006 ATTEST: MAYOR CITY CLERK E AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Bill Hobson,Management Assistant for Community Relations FOR: April 3,2006 Regular City Council Meeting RE: Request for Qualifications for Potential Riverwalk Bidders Background. Smith Engineering Consultants (SEC) is in the process of developing bid specifications for the construction of Phase I of the Riverwalk. Staff,in working with SEC,would like to address concerns about making sure contractors are qualified to complete a project of this magnitude consisting of not only competent structural work but also an exemplary aesthetic product, on time and within budget. Analysis. Staff is suggesting that the City use a pre-qualification process to select which bidders will be eligible to bid on the project. Pre-qualifying contractors is an accepted method of selecting a contractor bid pool for a project requiring specialized skills and talents. This process allows us to ensure that work quality and experience are initially more important than seeking the lowest price. Any contractor would be eligible to submit their statement of qualifications through this pre-qualification process. However, a review committee consisting of the Mayor, staff, SEC, and the Riverwalk Foundation will review the RFQ's and recommend to the City Council pre-qualified contractors from which to solicit bids based solely on their qualifications. Bids for the work are tentatively scheduled for May 9;2006:-_._.,.. The pre-qualification/RFQ process will also allow the city to screen firms that may not have performed to our desired standards on a previous job. Additionally,this process could help identify a business that has extensive experience in the construction of Riverwalks. Most importantly,the pre-qualification/RFQ process does not supersede the competitive bidding process. Recommendation. To approve 1)the use of the proposed pre-qualification process and 2)the release of the RFQ (attached)for the construction of Phase I of the Riverwalk for the purpose of pre-qualifying contractors for the bid process for the Riverwalk. March 29,2006 Job Name: McHenry Riverwalk—Phase 1 (General) Improvements Notice to Contractors: REQUEST FOR QUALIFICATIONS (RFQ)of Contractors. 1. Sealed"Statements of Qualifications"(SOQ's), addressed to the City of McHenry, Illinois,will be received at the following location: City of McHenry Municipal Center 333 South Green Street McHenry, Illinois 60050 Attn: Bill Hobson-Management Assistant for Community Relations, 815-363-2159 bhobson(a�ci.mchenry.il.us Sealed SOQ's must be received by Monday,April 17,2006 by 11:00 a.m. for the purpose of prequalifying contractors to undertake the construction and completion of the McHenry Riverwalk—Phase 1 (General) Improvements. 2. Interested Contractors can pick up plans labeled"NOT FOR BIDDING"from: Smith Engineering Consultants, Inc. (SEC) 4500 Prime Parkway McHenry, Illinois 60050 815-385-1778 Attn: Tami Zinnen/Kelly Stanger/John J. Smith The cost for plans is $115.00 for a full set, $30.00 for a %Z sized set, and$10.00 for a CD of the full set of plans in .PDF format Checks shall be made out to "Smith Engineering Consultants, Inc." These plans must be ordered one day in advance from SEC. This fee is non-refundable. Plans may also be reviewed at SEC for no charge by setting up an appointment one day in advance with Tami Zinnen or Kelly Stanger(815-385-1778). Any questions regarding the plans or project should be directed to: John J. Smith,P.E., Chairman Smith Engineering Consultants,Inc. 4500 Prime Parkway, McHenry, Illinois 60050 815-385-1778, ext. 112 3. The McHenry Riverwalk—Phase 1 (General)will consist of the following improvements: • Construction of approximately 1,360 LF of paved and HDPE walkway from the west side of Green Street to north side of Boone Creek at the termination of Riverside Drive • Three (3) shade structures • Four(4) sitting areas • Site accessories • Masonry wall • Pedestrian bridge (span of approximately140 feet) • Bridge cofferdam and foundations • Electrical • Plumbing • Irrigation • Steel Railing NOTICE: PHASE 1 —LANDSCAPING will be a separate contract and IS NOT INCLUDED in this RFQ. It is anticipated that landscaping bids will be let during the summer of 2006. 4. SOQ's shall be submitted in sealed envelopes and marked in the upper left hand corner as follows: Sealed SOQ: City of McHenry—Riverwalk Phase 1 (General) Improvements Date: April 17,2006 Time: 11:00 a.m. 5. Each contractor shall submit the following in their SOQ: • Firm's name • Firm's address and telephone number • The date the firm was established and its form of business organization • The annual gross receipts of the firm for the prior fiscal year • The Owners of the firm • IDOT Prequalification(must be prequalified in 017 Misc. Concrete Construction and 09C Hwy., R.R. &Waterway Structures.) • IDOT Certificate of Eligibility(Firm must be able to perform at least 50%of the work) • Certificate of Insurance in conformance with the latest IDOT and City of McHenry requirements • List of equipment • List of staff • List of subcontractors that the contractor will solicit quotes from • A list of experience with comparable projects and/or tasks • Contractor's schedule for completing all work assuming a June 1, 2006 Notice to Proceed 6. SOQ's will be reviewed by the City of McHenry Staff, the City Engineer, and the Riverwalk Committee during the week of April 17-21,2006. 7. Contractors will be required to pay employees in conformance with the latest regulations of the Davis—Bacon Act Prevailing Wage Rate. It is the responsibility of the contractor to inform themselves as to local labor conditions, such as length of work day and work week, overtime compensation,health and welfare contributions, labor supply and prospective changes or adjustments of rates. A certified payroll will be required to accompany all pay requests. ***City of McHenry Wage Rate Policy. (Possible Change to # 7)*** No less than the prevailing rate of wages as found by the City or Department of Labor or determined by the Court on review shall be paid to all laborers,workmen and mechanics performing work under this contract. CONTRACTOR and all Subcontractors engaged in any part of the Project will be required to comply with the prevailing wage rate requirements and the cost of doing so must be included in the Bid as no extra payment on account of this provision of law will be allowed. 8. Attention of Contractors is particularly called to the requirement for ensuring that employees and applicants for employees are not discriminated against because of their race, color,religion, sex, or national origin. 9. Projected date for picking up plans "For Bidding"is May 1,2006 with the actual letting being May 15,2006. BY ORDER OF City of McHenry (Awarding Authority) Sue Low,Mayor N:Vobs\Smith\2005\051079 MCHE McHenry Riverwalk\Administration\bid-docs\Riverwalk RFQ 032406.doc z r AGENDA SUPPLEMENT To: Mayor and City Council From: Pete Merkel, Director of Parks&Recreation For: April 3,2oo6 Regular City Council Meeting Committee Recommendation: To adopt the changes in Section 16-48 of the Municipal Code as attached pertaining to charges for rental of Park and Recreation Facilities. BACKGROUND Recreation program and facility rental fees have been published in the Municipal Code Chapter 16-Section 16-48 since the creation of the department 1979. These fees have been adjusted over the years and have not always been adopted in the Municipal Code. Several program registration fees and daily admissions change on an annual or seasonal basis. Staff has recommended that the recreation program and daily admission fees be deleted from the Municipal Code. Charges for rental of parks and recreational facilities will remain in the Municipal Code. Proposed amendments to the Municipal Code were presented to the Parks and Recreation Committee on March 8, 20o6. In addition to the proposed changes regarding the facilities rental fees,the Parks and Recreation committee recommended that staff review Chapter 4-Section 4-6 (7), relating to the Special Event Liquor License fee. Staff will review the ordinance and bring forth a recommendation. A copy of the minutes is attached with the committee recommendation. /Pete/2oo6 Consent Agendas/Changes in Municipal Code Page 4 Parks and Recreation Committee March 8, 2006 Proposed Amendments to Municipal Code—Published Park Rental/Usage Fees Director Merkel summarized Staffs request to remove from the Municipal Code specific program fees and rental fees which tend to change on an annual basis. The proposed code amendments are included in Chapter 16, Section 16-48, Charges for rental of parrs and recreation facilities. Brief discussion occurred regarding beach and pool rentals. Suggestion was made to include a reference that daily admission fees are required and posted at the Parks and Recreation Department Office. Motion by Santi, seconded by Condon, to accept Staff's recommendation to request Council consider amendments to the Municipal Code Chapter 16, Section 16-48 Charges for rentals of park and recreation facilities by deleting all listing of specific program fees and rental fees in this Section. Voting Aye: Santi, Schaefer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Discussion: Parking Enforcement in Public Parks Director Merkel stated it has been brought to his attention the Police Department has encountered difficulty in enforcing"No Parking in Unpaved Areas of City Parks" as this item in not specifically addressed in the Municipal Code Chapter 13 Motor and Vehicle Code. Staff is requesting direction to Council to consider an amendmeff� of Chapter 13 to specifically state that parking on all unpaved surfaces in City Parks is prohibited, except in grassy areas having a sign expressly allowing overflow parking. Alderman Condon noted she has witnessed vehicles parking on grassy areas whose drivers have endangered the safety of children playing in the parks. She stated her wholehearted support for the code amendment and clarification. Alderman Schaefer concurred with Alderman Condon. Motion by Condon, seconded by Schaefer, to accept Staff's recommendation for Council consideration of a Municipal Code amendment to Chapter 13 Motor and Vehicle Code, Section 13-608 No Parking At Any Time. Voting Aye: Santi, Schaefer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Petersen Park Beach Stage Improvements Director Merkel noted the Petersen Park Beach Stage electric service will be upgraded this spring. Staff is suggesting installation of a stage canopy/cover be considered at this time. Director Merkel stated Meijer Stores donated $10,000 and the McHenry Chamber donated $2,000. These funds were targeted for Beach Area Improvements. The installation of a stage canopy/cover would be an appropriate use of these designated funds. Ordinance No. MC-06- An Ordinance Amending Section 16-48 Charges for rentals of park and recreation facilities, of the City of McHenry Municipal Code NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, as follows: SECTION 1: That Section 16-48, Charges for rentals of park and recreation facilities, of the City of McHenry Municipal Code shall be deleted in its entirety and replaced as follows: Sec: 16-48 Charges for rentals of park and recreation facilities. No person shall use any park or recreation facility for which a fee, charge and/or deposit is specified in this Section without first paying said fee or charge and/or deposit: (a) Picnic Reservations. The rental fee and deposit for group picnic reservations will be as follows: Rental Fee Deposit Total Family/Wedding/Non-Profit Organizations City Resident: 25 -50 people $ 50.00 $ 25.00 $ 75.00 51-150 people $ 75.00 $ 50.00 $125.00 151 and over $100.00 $ 75.00 $175.00 Family/Wedding/Non-Profit Organizations Non-City Resident: 25 -50 people $100.00 $ 25.00 $125.00 51-150 people $150.00 $ 50.00 $200.00 151 -249 people $200.00 $ 75.00 $275.00 250 and over $250.00 $100.00 $350.00 Companies and Corporations: Located in City of McHenry $200.00 $150.00 $350.00 Located outside of City $400.00 $150.00 $550.00 Special Events: 25-249 people $100.00 $100.00 $200.00 250 and over $200.00 $100.00 $300.00 (b) Special Event Park Rentals at Petersen Park. The daily rental for the use of Petersen Park for Special Events will be as follows: Resident for Profit Non-Resident Less that 500 people $300.00 $500.00 500-1000 people $400.00 $750.00 Between 1,001 and 2,999 people $500.00 $1,000 Greater than 3000 people Fees and City Services to be negotiated (c) Field Rentals. The daily rental fee and deposit for the use of a baseball, softball, and soccer field by any team that does not participate in organized league play will be as follows: Rental Fee Deposit Total Weekend Picnic Group $25.00 $25.00 $ 50.00 Weekday Group $25.00 $25.00 $ 50.00 Weekend Group w/Field Prep $50.00 $50.00 $100.00 Lighting Fee (first two hours) $25.00 $25.00 Lighting Fee (per additional hrs) $15.00 $15.00 (d) Knox Park Swimming Pool Rentals. Daily and season passes for Knox Park Pool are available for purchase at the Parks and Recreation Department Office. The rental fee for exclusive use of Knox Park Swimming Pool will be as follows: Rental Fee Total Rental of Entire Pool: Saturdays & Sundays from 7:15 p.m. to 9:15 p.m. $135.00 $135.00 includes two lifeguards (e) Petersen Park Beach Rentals. Daily and season passes for Petersen Park Beach are available for purchase at the Parks and Recreation Department Office. The rental fee for exclusive use of Petersen Park Beach will be as follows: Rental of Entire Beach: Rental Fee Total Fridays, Saturdays & Sundays $70.00 $70.00 6:00 p.m. to 8:00 p.m. includes two lifeguards SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate, or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 3: All ordinances or parts thereof in conflict herewith are hereby repealed to the extent of such conflict. f SECTION 4: This ordinance shall be in full force and effect upon its passage, approval and publication in pamphlet form (which publication is hereby authorized) as provided by law. PASSED and APPROVED this 3rd day of April, 2006. Voting Aye: Voting Nay: Not Voting: Abstained: Absent: ATTEST: Mayor City Clerk AGENDA SUPPLEMENT To: Mayor and City Council From: Pete Merkel, Director of Parks&Recreation For: April 3, 2oo6 Regular City Council Meeting RECOMMENDATION: To approve the revisions in the NISRA Articles of Agreement and Bylaws as approved by the Board of Trustees. This action will eliminate the Board of Trustees. BACKGROUND Over the course of the past few NISRA Board of Trustee meetings, Trustees have discussed and considered a proposed change to the NISRA By-Laws and Articles of Agreement whereby the Board of Trustees would be disbanded as part of an update to the organizational structure of NISRA. At the last NISRA Board of Trustees meeting on Monday March 13, 20o6, a formal motion for changes to the By-Laws was unanimously approved by the Board of Trustees and is now being sent to all governing bodies for the required two-thirds approval in order to finalize this action. The reason for this action is that the Trustees, along with NISRA Executive Management, believe that the Boards of Trustees role is highly duplicative with the NISRA Board of Directors function. The Board of Directors is comprised of representatives assigned by each municipality and meets io times per year in an active management and oversight role. Extensive discussion by the Trustees and even consideration of "alternative formats" led to the conclusion that the Board of Trustees has a great deal of overlap and duplication that is not necessary for the proper operation and oversight of NISRA. In making this recommendation and vote, it is important to note the following key points: The Board of Directors role remains unchanged and will continue to be the primary oversight entity over NISRA activities. NISRA will shift to an annual meeting of all elected officials for the purposes of strategic overview and program updates. NISRA Executive staff will still visit each municipality governing boards once per year (or more frequently if asked) to provide an overview of services and role in that municipality. Each municipality may still appoint any staff member, elected official or citizen to the NISRA Board of Directors. While most municipalities appoint a Recreation Director or equivalent, any municipality may change this to another appointed individual to serve on the Board of Directors. The budget for NISRA must still be approved by the member municipalities — ensuring that oversight of tax dollars remains with the elected municipal officials. All Board of Trustee members from all represented municipalities voted in favor of this change. The Executive Director of NISRA endorsed this change and stated that in his dealings with this type of organization he had never seen a joint Board of Directors and Board of Trustees structure like NISRA currently employs. As part of this recommendation,the City of McHenry must approve these changes to the NISRA by-laws and Articles of Agreement. For your consideration, I have included the following materials: - Proposed changes to the NISRA By-Laws - Proposed changed to the NISRA Articles of Agreement - NISRA Board of Trustee meeting minutes from December 5, 2005 including discussion of this proposed change. - Discussion document of Alternative Formats for Board of Trustees as part of the discussion process. /Pete/2oo5 Agenda Supplement/NISRA Change F NORTHERN ILLINOIS SPECIAL RECREATION ASSOCIATION BYLAWS REVISED OGTOBER 11, Z002zMarch 13. 2006 These Bylaws are an integral part of the Articles of Agreement between the Member Districts of the Northern Illinois Special Recreation Association(NISRA), hereinafter referred to as the"Association", as of the effective date of January 1, 1982. ARTICLE I—Offices The principal office of the Association shall be determined by the Board of Directors of the Association. The Association may also have offices at such other places as the Board of Directors may determine that the business of the Association may require. ARTICLE 11 D ,1 f Tmstees CTJTa •a#u• e&-ff the pr-exy vete of the delegate in the event ef the absenee of the delegate-. The President of+1. Bear-d fDi +er-s shall be+1, President r t , T ustnes The heme dis#iet v a ftua D a shed!11 east at 1 designatedast vete at all tifnes. &.•.. .J within the member-distriets. ma#er-shall be taken in ereetifive sessien,but MUst be taken at a publie meeting 6f the-Board fn er- dist iets shaU eenstitt4e a quemm fer-the 4aasaefien-e€business. The-ao FAPOL[CYTYLA WS.DOC 1 President ef thfee (3) days nefiee te eaeh T+ustee either-per-senally or-by mail. eeial rmeefings be vuaalikem •JJVVi ARTICLE II—Board of Directors Section 1. The Board of Directors shall govern the Association in accordance with the Articles of Agreement between the Member Districts and may otherwise exercise all powers of the Association and do all such lawful acts and things as are not to be statute prohibited. Section 2. The number of Directors which shall constitutes the Board of Directors shall be equal to the number of Member Districts in the Association. Each Member District shall appoint one member to the Board of Directors and shall notify the President of the Board of Directors of the Member District's appointment in writing, and said Member Districts shall each have one vote. Section 3. Members of the Board of Directors shall be authorized representatives of a Member District. A member of the Board of Directors may be an elected official, administrator or any other representative appointed to best represent the district. Section 4. The Director may hold meetings,both regular and special, at any designated office with the Member Districts. Section 5. The Board of Directors shall evaluate the performance of the Executive Director on an annual basis. Section 6. A regular meeting of the Board of Directors shall be held monthly. "xeert in these menths that the BeaFd ef Trustees fneet. The date,time and place of the monthly meeting shall be determined by the Board of Directors. Section 7. Special meetings of the Board of Directors may be called by the President on three(3) days notice to each Director either personally or by mail. Special meetings shall be called by the President or Secretary in like manner and like notice at the written request of two Directors. Section 8. At all meetings of the Board of Directors a majority of the Directors shall constitute a quorum for the transaction of business and the act of a FAPOLIMBYLAWS.DOC 2 majority of Directors present at any meetings at which there is a quorum, shall be the act of the Directors except as may be otherwise specifically provided by these ByLaws of the Articles of Agreement of the Member Districts. Section 9. All meetings of the Board of Directors shall be in accordance with the then existing statutes of the State of Illinois.No final action on any Board matters shall be taken in executive sessions, but must be taken at a public meeting of the Board. Section 10. The Director shall receive no salary or other compensation or other remuneration from the Association for acting as Board Members. ARTICLE III—Notices Section 1. Whenever under the provisions of the ByLaws, notice is required to be given to any Director andle-TFastee, such notice may be given, in writing, by mail addressed to such Director and/or Trustee at his or her address as it appears on the records of the Association with postage thereon pre-paid and such notice shall be deemed to be given when the same shall be deposited in the United States mail. Section 2. Whenever any notice is required to be given under the provisions of these ByLaws, a waiver thereof in writing signed by the person or persons entitled to said notice whether before or after the time stated therein shall be deemed equivalent thereto. ARTICLE IV—Officers Section 1. The officers of the Association shall be chosen by the Board of Directors at the April or May meeting from members of the Board of Directors and shall be a president, President—elect, Secretary, and Treasurer.No individual shall hold more than one office simultaneously. The offic , and the Board of Directors shall exercise such powers as explained in the following description: (a) The President shall reside at all meetings of the Board of ef Trasteea, following Roberts Rules of Order at all times. The President shall be empowered to execute contracts on behalf of the Association pursuant to direction of the Board of Directors. (b) In the absence of the President or in the event of his or her inability or refusal to act,the President-elect shall perform the powers and be subject to all restrictions upon the President. The President-elect shall perform such other duties and shall have such other powers as the Board of Directors may from time to time prescribe. FAPOLIMBYLAWS.DOC 3 (c) The Secretary shall be appointed by the Board of Directors and shall attend all Meetings of the Board of Directors and record all the proceedings of the Board of Directors in a book to be kept for the purpose. The Secretary shall give or cause to be given notice of all regular, rescheduled or reconvened meetings and changes therein of the Board of Directors. and the Bear-d „f -Fastees (d) The Board of Directors shall appoint a Treasurer who along with the Executive Director,have the custody of the funds of the Association and shall keep full and accurate reports of receipts and disbursements in books belonging to the Association and shall deposit all monies and other valuable effects in the name and to the credit of the Association in such depositories as may be designated by the Board of Directors. The Treasurer shall disperse the funds of the Association only after said Board has approved proper vouchers of the disbursements. The Treasurer shall render to the Board of Directors at its regular meetings, or when the Board of Directors ^r Bea fd of T- ustees so requires an accounting of his or her transactions as Treasurer and of the financial condition of the Association. The Treasurer shall comply with all statutes regarding the deposit of funds, auditing of the books and records and preparing an annual statement of all receipts and dispersements during the preceding fiscal year. Section 2. The Board of Directors may appoint such other officers and agents as it shall deem necessary who shall hold their office for such terms and shall exercise powers and perform such duties as shall be determined from time to time by the Board. Section 3. The President shall appoint members of the Board of Directors and to the Strategic Planning, Finance and Personnel and policy Committees. . Other committees may also be appointed in the same manner as deemed necessary. ARTICLE V—Executive Director The Board of Directors shall ser-een the eandidates and r-eeemmead the best. eandidatesfe be charged with the hiring and supervision of the position of Executive Director. . The Executive Director shall be chief Operating officer of the Association with the following duties,powers and responsibilities: 1. To develop and administer a comprehensive recreation system so that the needs of people with disabilities residing in the Member Districts shall be met. 2. To attend meetings of the Board of Directors and participate in all deliberations except when deliberations involve the Executive Director's own employment. FAPOLIMBYLAWSMOC 4 3. To keep the Board continuously informed on the progress of the recreational system being offered. 4. To enforce all provisions of the law and all rules and regulations of the Board and to implement all policies of the Board. 5. To develop and supervise a public relations program so as to enlist the understanding, support and participation of the community in programs of the Association. 6. To employ and supervise all employees directly responsible for the Association's programs. 7. To make certain that an optimum of services are being offered. 8. To promote among the employees of the Association an understanding of the policies of the Association. 9. To prepare annually, for consideration by the Board, a list of principal goals and objectives and priorities of the Association for the next succeeding year. 10. To prepare and submit to the Board of Directors , no later than 9 months prior to each fiscal year, the proposed statement of financial obligation to allow the necessary appropriation of Levy Ordinance. ARTICLE VI—Checks All checks of the Association shall be signed by such officer or two officers or two designated Association representatives. ARTICLE VII—Amendments These Bylaws may be altered, amended or repealed or Bylaws may be adopted by a 2/3 vote of the Member Districts. FAPOLIMBYLAWS.DOC 5 ARTICLES OF AGREEMENT NORTHERN ILLINOIS SPECIAL RECREATION ASSOCIATION REVISED I1IW,2894-March 13,2006 ARTICLES OF AGREEMENT between certain Park Districts duly and properly organized and operating pursuant to the provisions of"The Park District Code"and Municipalities duly and properly organized and operating pursuant to the"Illinois Municipal Code". WHEREAS: The Park Districts and Municipalities (hereinafter called Member District) desire to provide recreational programs for persons with disabilities and to share the expenses of such programs on a cooperative basis; and WHEREAS: Member Districts are authorized to enter into this agreement by Section 5-8 and 8-10.2 of the Park District Code and all laws amendatory thereof and supplementary thereto and by Article VII, Section 10 of the 1970 Constitution of the State of Illinois. NOW, THERFORE, IT IS AGREED AS FOLLOWS: I. For the purpose of this agreement, the Member Districts have collectively agreed to be known as NORTHERN ILLINOIS SPECIAL RECREATION ASSOCIATION (NISRA),hereinafter referred to as the"Association". H. The purpose of the Association shall be to provide comprehensive recreation programs for individuals with disabilities. III. Member Districts in the Association are: Barrington Park District Cary Park District Crystal Lake Park District Dundee Township Park District City of Elgin City of Harvard Hampshire Park District Huntley Park District City of McHenry Marengo Park District Wauconda Park District City of Woodstock Other Districts and Municipalities may be admitted to membership by a majority vote of the Board of Directors of the Association upon conditions previously specified at time of entry. F:\POLICYkArticles of Agreement Trustees Manual version.doc 1 IV. The Association shall have a Beata of T- astees, a Board of Directors, officers and an Executive Director, all as provided in the ByLaws of the Association attached hereto, made a part thereof, and hereby approved by Member Districts. V. Any approval or consent required of a Member District under this agreement shall be by the affirmative vote of a majority of the Village Board or City Council or Board of Commissioners of the Member District, except where herein otherwise specified. VI. Member Districts agree to make available to the Association their recreational areas, and facilities, at such time and such manner as may be mutually agreed upon between the Association and Member Districts or the Association Executive Director and the appropriate administrative office of Member Districts. VII. The Board of Directors of the Association may establish fees for the participation of people with disabilities in the Association programs. VIII. The Board of Directors of the Association may obtain funds from other organizations, in accordance with the provisions of the Park District Code and Illinois Municipal Code as amended, to assist in the best possible service to the special populations within the Association's area at the lowest possible cost to participants. TX. The Association shall provide public liability insurance and non-ownership automobile insurance in a single limit as deemed necessary for bodily injury and property damage and such other insurance as needed or deemed necessary by law. The Association shall cause the Treasurer of the Association, and all personnel participating in the Association program who handle money to be bonded in an amount as determined by the Board of Directors of the Association. X. The Association shall act as its own employer. The Association shall administer its own payroll throughout the year. M. The Association shall provide, at its own costs, an annual audit prepared by an auditor selected by the Board of tees Directors consistent with acceptable accounting practices and the laws of the State of Illinois. A copy of said audit shall be distributed to each Member District within 90 days of the completion of the audit. XII. The Board of Directors shall approve all changes and additions to the Policy Manual of the Association. All of the Association employees shall be under direct supervision of the Executive Director. F:\POLICYArticles of Agreement Trustees Manual version.doe 2 XIII. Annual Assessment of Each Member District A. Annual member district dues of each district shall be determined by applying a rate of$0.0175 to each member districts'equalized assessed valuation from the previous taxing year. EXAMPLE: FY06/07 MEMBER DIST. 2004 EO. ASSESSED VALUE RATE DISTRICT DUES A 500,000,000 $0.0175 $87,500 B. A new district joining NISRA shall apply to its most recent equalized assessed value to the rate of$0.0175 to determine the new district's member district dues for the first year. XIV. Voluntary or Involuntary Withdrawal of Member District A. Voluntary Withdrawal: Notwithstanding anything to the contrary, any Member District may voluntarily withdraw from this Joint Agreement by so notifying the Board of Tfustees Directors of its decision in writing,no later than February Pt of any fiscal year and, in such event,voluntary withdrawal shall be effective as of April 30th of the next ensuing fiscal year. Any and all liability and privileges of the withdrawing Member District shall cease as of said April 30 date except for liabilities incurred by the Association prior to said date. B. Involuntary Withdrawal: If any Member District fails to abide of the provisions, or shall be in default of any provision of the Agreement, any such Member District may be involuntarily declared withdrawn from membership in the Association and as a party to the Agreement as follows: The Board of Tiustees Directors shall give at least ten(10) days written notice to the allegedly defaulting Member District which notice shall specify the ground or grounds for such declaration of withdrawal and shall set a certain date and a time and a place for a hearing before the Board of fees Directors as to the proposed declaration of involuntary withdrawal. The defaulting Member District shall be permitted to appear at said hearing and to submit testimony and evidence as to why it should not be involuntarily withdrawn from membership in the Association and as a party to the Agreement. After conclusion of said hearing and upon resolution duly passed by the affirmative vote of at least 2/3rds of the members of the Board of fees Directors, a defaulting Member District may be declared to have been involuntarily withdrawn from membership in the Association and as a part of this Agreement. The reasons for such declaration of the withdrawal shall be set forth in the Declaration passed by the Board of fees Directors. Such involuntary withdrawal shall not become effective,however,until April 30th of the next ensuring fiscal year unless a different date shall be mutually agreed by the F:\POLICY\Articles of Agreement Trustees Manual version.doc 3 Association and the Member District declared to have deemed to be withdrawn as aforesaid. In any events, such withdrawing Member District shall continue to be responsible for any and all liabilities incurred while a Member under this Agreement and until the effective date for withdrawal as provided in the Agreement. C. Upon a withdrawal of a Member District as a member District under this Agreement, whether voluntarily or involuntarily, such withdrawing Member District shall have no further claim or right of interest whatsoever to any of the assets or properties of the Association. XV. Dissolution In the event that the term of these Articles of Agreement shall hereafter expired because there should be withdrawals of Member Districts hereunder so that at least two Member Districts no loner remain to operate under the terms of this Agreement, or in the event the Board of Tmstees Directors hereunder shall unanimously vote to dissolve the Association, then this Agreement shall be deemed terminated and the assets of the Association shall be distributed among the Member Districts which are Members hereunder immediately prior to such termination occurring. Such distribution, to be in accordance with an equitable formula based in part by the contributors determined by as 2/3rds vote of the then Members of the Board of fees Directors as constituted immediately prior to such termination occurring. In no event, however, shall any such distribution of assets be made until all of the debts and liabilities of the Association shall be paid, satisfies or discharges or adequate provision acceptable to all creditors otherwise be made thereof. XVI. Amendments The terms of these Articles of Agreement may be altered, amended or repealed, or new Articles of Agreement may be adopted,by a vote of 2/3rds of the Member Districts. XVII. The Agreement shall become effective September 4, 1991, and shall continue for a period of 3 years thereafter shall be automatically renewed for additional 3 year periods unless 1/3 of the Member Districts notify the Board of Directors of their request of a complete revision of the Articles of Agreement. Said request will need to be received by the Board of Directors on or before January 1 of the third year of the agreement. The provision shall not apply to amendments or revisions of less than total agreement. IN WITNESS WHEREOF, each Member District has caused this Agreement to be executed by its President or Mayor and attested to by its Secretary pursuant to resolution of the Board of Park Commissioners or City Council of the Member District. F:\POLICYkArticles of Agreement Trustees Manual version.doc 4 ALTERNATIVE FORMATS FOR BOARD OF TRUSTEES MEETINGS TOPIC: It has been discussed that NISRA is one of few organizations which has more than one governing board and that there is much duplication of efforts. In September 2005, the Board of Trustees discussed the issue of either changing the format and level of authority of the Board of Trustees or eliminating the board. The following was discussed aspro's and con's of the Board as it curre ly operates: PRO'S: CON'S: • Provides a way for NISRA to communicate with • Duplication of efforts with Board of Directors elected officials • Additional staff time, and postage for meetings • Elected officials have a formal role of overseeing and preparation the agency. • Elected officials are not as involved in NISRA on • Elected officials can communicate NISRA issues an ongoing basis, but are asked to govern the with their elected official peers association • Major NISRA issues such as member dues, budget, and By-Law amendments already require approval of the NISR.A Board of Directors and the elected governing boards of the member districts • Since the Board of Directors have the authority of approving monthly expenditures, financial reports, policy and new and old business, there are few issues for the Board of Trustees to address • The elected officials already receive updates and information regarding NISRA at their home district board meetings FABOARD\Alternate Formats for BOT Mtgs.doc ALTERNATIVE FORMATS #1 Annual Elected Officials Meeting #2 Annual Board of Trustees #3 No Changes: to Include: Meeting to Include: • All elected officials invited • Only one elected official from • Board of Trustees to operate as • No formal action items each district it does currently • Annual staff presentation/update • One meeting in March to ratify • Open forum for input from the budget and any By-Law or elected officials Articles of Agreement • Video/power point presentation amendments on services provided • Annual staff • Round table discussions presentation/updates • Brief orientation for new elected • May need special meetings officials throughout the year to approve • Dinner/refreshments By-Law or Articles of Agreement amendments if * Would require amending by By- needed Laws & Articles of Agreement to eliminate Board of Trustee roles. Recommendation: Entertain a motion to approve Alternate #1 and direct the Policy Committee to recommend amendments to the By-Laws and Articles of Agreement to accommodate this change. We would hold the March, 2005 meeting as usual to formalize the changes and hold the first Annual Elected Officials Meeting in Summer, 2006 FABOARMAltemate Formats for BOT Mtgs.doc NISRA BOARD OF TRUSTEES MEETING MINUTES DECEMBER 5, 2005 Call to Order: The meeting was called to order by Tom Mammoser at 7:00 P.M. Roll Call: Mike Renner, Trustee & Steve Cherveny, Director (Cary), Kirk Reimer (Crystal Lake), Tom Mammoser, Director (Dundee), Betsy Gross, Trustee (Hampshire), Jerry Nepermann, Trustee & Thom Palmer, Director (Huntley), Pete Merkel, Director (McHenry), Stefani Schweda-Jerard, Trustee, (Wauconda) Staff Present: Brian Shahinian, Exec. Director; Shelley Zuniga, Supt. Of Prog. Dev. & Maribeth Hutchison, Supt. of Prog. Operations; Carol Amoroso, Mgr. Of Finance and Personnel Director's Report: Exec. Dir. Shahinian stated that part of the Hampshire & Elgin expansion plan includes the rental of an additional 1,250 sq. feet of office space adjacent to NISRA's current office, and NISRA recently took occupancy. Shahinian reported that the Treehouse Project continues to progress, with actual construction starting with the piers drilled followed by cement poured tomorrow, with an expected completion date of Spring, 2006. Shahinian reviewed the project spreadsheets and added that he attended the ground breaking ceremony. Shahinian reviewed the newly created system of determining program fees, which will be easier for staff to budget and lower costs for participants. This change was the result of a survey mailed to participants, who responded that they would sign up for more programs if fees were lower. Shahinian reported that the Foundation's Annual Holiday Fashion Show raised around $64,000 this year, compared to $42,000 last year. Shahinian briefly reviewed the 2nd quarter Contribution Report. Superintendent's Report: Supt. Zuniga reported that the process of transferring over some of her responsibilities to Maribeth is still in progress and going well, and that any changes made to accommodate Elgin as our newest member district went very well. Zuniga announced that she is accepting resumes for the part time outreach position opening, with interviews to be scheduled the first week in December. Zuniga said that since she and Maribeth revised the method for developing program budgets for the upcoming year, staff have responded that the process is much easier and has eliminated questions on the accuracy of program fees. Zuniga announced that NISRA will be hosting an intern from WIU beginning in January. Zuniga also stated that she is currently on.an ITRS Task Force to develop an intern program, and she may contact member districts regarding intern housing. Supt. Hutchison reported that NISRA's NW Regional Coordinator, Cyndi Herendeen, started in September and is doing an excellent job coordinating facilities and programs in her region. Other staff changing regions this year are Heidi Jenkins, now serving the Eastern Region and Maureen Leonard, taking on the southern region of Dundee Township, Elgin, and Hampshire. Hutchison reported that 30% more programs are running this fall compared to last fall; half of the programs offered in Elgin are running; and 15% more people enrolled in NISRA programs this fall compared to last fall. CADocuments and Settings\pmerkel\L.ocal Settings\Temporary Internet Fi1es\0LK307\TRUS"SEES Dec 5 05 MTG MINUTES.doc Presentation and Acceptance of the September 26, 2005 Meeting Minutes: A motion was made by Schweda-Jerard , seconded by Mammoser, to accept the September 26, 2005 meeting minutes. All Ayes. Motion carried. Review of October 31, 2005 Financial Report: Shahinian reviewed the financial reports, and noted that although Elgin was not yet listed on the member dues chart of the revenue page, they have paid a portion of their dues in November. OLD BUSINESS 6.10 Elgin/Hampshire Membership Update: Shahinian reported that NISRA staff have done an excellent job meeting the needs of NISRA's two new communities by offering 16 programs in Elgin and 3 in Hampshire this Fall, while maintaining services in other communities. NISRA staff received a warm welcome and strong cooperation and support from Elgin and Hampshire's staff. NEW BUSINESS 6.20 Alternative Formats for Board of Trustees Meetings: Shahinian reviewed the alternate formats listed, and recommended the first format, Annual Elected Officials Meeting. Mammoser asked each trustee for their choice of formats. Reimer stated that Trustee Reedy, as well as other commissioners, would like to see the Board of Trustees stay the way it is without any changes. Trustee Neperman was not yet decided and wanted more discussion on the proposed options. Palmer suggested Brian send a monthly report to all elected officials to keep them informed in addition to an annual meeting for all to attend, stating that he does not want to see a total disconnect. Trustee Gross stated that she did forward the information to her board and they were in favor of keeping informed on a monthly basis. Gross feels trustees are not really involved in decision making, and that she relies on her director to keep the Hampshire board informed of NISRA happenings, and that she felt option #1 would be ideal. Trustee Schweda-Jerard also feels that option #1 would be her choice, since she relies on her director to keep Wauconda commissioners informed, and also likes the idea of an annual meeting. Trustee Renner feels that option #2 may actually inhibit the NISRA board from getting things done, and since the Board of Directors makes the actual decisions, it would not be effective to have to wait to only one time a year to present something to the Board of Trustees. He, too, presented the options to his board and they have no strong feelings against the elimination of the Board of Trustees and were comfortable with option #1. Mammoser stated that his board is in favor off eliminating the Board of Trustees, and added that NISRA revaluate the changed format after 2 years. Shahinian reminded Trustees that he could present NISRA's budget at any member district's meeting, and perhaps present along with the regional coordinator for that region. Mammoser suggested that a NISRA participant also attend, as that is extremely effective, and reminded Trustees that all Board of Directors and Committee Meetings are open meetings and that they could attend any meeting they may be interested in. Shahinian stated that he would start preparation of necessary changes to the Articles of Agreement and By-Laws and will present them at the March Board of Trustees meeting. A motion to approve Alternate #1 and direct the Policy Committee to recommend amendments to the By-Laws and Articles of Agreement to accommodate this change as presented was made by Trustee Gross, seconded by Trustee Renner. Roll Call: 6 Ayes. 1 Abstain (Crystal Lake). Motion carried. CADocuments and Settings\pmerkel\I_ocal Settings\Temporary Internet Files\0LK307\TRUSTEES Dec 5 05 MTG MINUTES.doc 7.10 FY06107 Budget Process: Shahinian reviewed the enclosed Budget Process timeline. NISRA FOUNDATION REPORT: Shahinian reported that the Holiday Fashion Show raised $64,000 (up from $42,000 last year), due to more corporate sponsorships this year. Shahinian thanked the member districts for their contributions. Trustee Renner commended staff and said that the fashion show is always such a pleasant and professional event. COMMENTS FROM THE TRUSTEES Trustee Gross announced that Hampshire will be looking to hire a new director and the job announcement will be posted on the website. Gross thanked Shahinian for his support, and commended all the Board of Directors for their professionalism and for continually illustrating what a director should be. ADJOURNMENT A motion to adjourn the meeting at 8:15 p.m. was made by Reedy, seconded by Jerard. Motion carried. Minutes respectfully submitted by Brian Shahinian, Secretary Recorded by Carol Amoroso CADocuments and Settings\pmerkel\Local Settings\Temporary Internet Files\OLK307\TRUSTEES Dec 5 05 MTG WNUTES.doc