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HomeMy WebLinkAboutPacket - 05/12/2011 - Parks and Recreation Committee PILE AGENDA PARKS & RECREATION COMMITTEE MEETING THURSDAY, MAY 12, 2011 7:00 PM ALDERMAN'S CONFERENCE ROOM 1. Public Input 2. Fort McHenry Renovation - OSLAD Grant Status 3. Review McHenry Zone Skate Park Price Quotations 4. Discussion on Dog Park Locations 5. Lakeland Park Boat Launch - Grant Proposals 6. Reports to Committee a. PARC Grant Status b. Gazebo Roof Renovation c. McCullom Lake Herbicide Treatment 7. New Business Next Meeting: September 7, 2011 AGENDA ITEM #2 Fort McHenry Renovation - OSLAD Grant Status The Parks and Recreation Committee recommendation at the January 12, 2011 meeting was to submit an IDNR OSLAD Grant for the complete replacement of the Fort McHenry Playground. Staff is prepared to work with Leathers' & Associates to complete this grant application and submit the grant document by the July 1, 2011 deadline. The OSLAD (Open Space, Land Acquisition and Development) grant in aid program will provide a 50% match up to $750,000 for land acquisition and $400,000 for development/renovation projects. Last week staff was informed that all funds for the 2011 (current state budget year) OSLAD program were transferred out by the Governor's office. This fund sweep of over $30 million in IDNR Grant monies has wiped out the grant program for this year. All communities and agencies that submitted grants on July 1, 2010 will not be funded. The status of the upcoming 2011 program is in doubt. A phone conversation with IDNR Grant staff on May 4 indicates the 2011 program is in jeopardy of not being funded. If we do not submit a grant for this next funding cycle we will have to consider one of the other options submitted by Leather's and Associates for renovation and upgrades to this facility. AGENDA ITEM #3 McHenry Zone Skate Park Price Quotations At the March 9, 2011 Parks and Recreation Committee meeting staff was directed to solicit price quotations for Skate Park renovations. A plan submitted and presented to the committee from American Ramp Company (ARC4278) was to be used as the specifications for this project. Specifications and a price quotation form were sent to two qualified firms with a response deadline of May 2. Price quotations and required submissions were received from American Ramp Company, Joplin, MO and Spohn Ranch Skate Parks, Industry, CA. These quotes include purchase, shipping and installation. Price quotations are as follows: Spohn Ranch $214,570.09 American Ramp Company $164,720.00 *American Ramp Company $198,880.00 *Alternate - substitute solid poly core substrate for marine grade plywood and patented Uni-form coping system. Both submittals meet the minimum specifications. The lowest qualified price quotation is from American Ramp Company at $164,720.00. The alternate price quote submitted is next lowest that includes two upgrades that would be standard equipment on the Stealth Series of this manufacturer. Previous estimates on ARC4278 plan were $198,301.16 that was submitted at the 3/9/11 meeting. Staff estimated the final costs would be in the $160-$180,000 range based on competitive pricing. The American Ramp Company base price quotation of $163,720.00 falls in this range. A preliminary cost estimate has been received for the removal of the existing wood ramps. Additional estimates will be solicited from local salvage firms. This cost should be less than $9,000. Staff would recommend the purchase of replacement equipment from American Ramp Company in the amount of $164,720.00. A second recommendation would be to remove the existing wood ramp section as soon as possible. These ramps are in a condition that makes it difficult for staff to keep up with necessary repairs. Attachments: Price Quotation Forms - American Ramp Company Spohn Range Skate Parks Project Specifications w ,e �iFW�yq OIL- t . `CZ � � � <,'• v �'c -ram t r`3Z..f..'"1 '�'i-J.' �,^ as ^I �M1-•. r � ,� s W -r Gf�cs M��''k a a r,. > '"? T rT k�, P p��,y: 7�jXLy�, aC Just A•^1�A`W dtK� � k � J f � Yi*'S.v��q��Y��� '��'�� ��� �� %e�.. .�..na a�'i��Ps .h"�:x: �� a ,� :.•.,.fF � Y .; •� ., a ..�"li's"�''T4c',a y,'1.'s"� .s^I b 7 kllll�6•A{?B ,�.:. n F ,hi .# fin,_ A � x �' t� �`.5a`c•'� � y `�' I�p q Y��$�'at a 'iFsf^` M ft�`k�. s�{�� �� G.:" � %!•'4M. -Ic'.a�'}�'�j.�.:� ��W� 1,�, �{+7. _,'Yue�i�""°Ilr,w:'' - �.'': -iT � t ,}Av �il$ yna x X Yy.2y r r j. 1'T', y� a Zs;s t is ... .. . .:... ..ice . . P� R L Prepared By: Spohn Ranch Skateparks spahn ranch Prepared For: City of McHenry, Illinois Bid Due Date: Monday, May 2nd, 2011 r . Ill . I lit, um l r i c n [y X k{ !F ll rat; 1 r p R y r. k: t � %t 4 Z r a� . FF. 114 `✓'. (9k i 7 j. j crcz m >n�»Data awu»v zo.»av»c>»ziiitl».cavevaaza�w.,rowzwa vznvrozviovtl ao ava.wv aa,ac>av,p»o-nowv»u »�9,»i >»,w>»Ytl»wOa f0♦ itlOtltl 3w1 C p rl3�aapna>3tl30,6»O>39�Yw an3nn>pp g„,w r, tic>n 4 IfRtlOf ttl »Y ntl SUBMISSIONS Vendors must submit the following with the price quotation form Checklist ASTM Compliant p iant— equipment and design must meet all ASTM standards. Must be voting member of ASTM standards committee. Product Liabilityhave—must e minimum $10 million of product liability insurance. Professional Liability—must have $1 million minimum of professional liability Insurance in effect. Warranty Information—provide p warranty information on the following: • Skatelite Pro Surface—5 Year Warranty • Wood — 10 Year Warranty • Polyethylene— 10 Year Warranty • Steel— 10 Year Warranty • Workmanship and Installation— 1 Year • / • Concrete— 15 Year Warranty Must be approved vendor of Skate Park Association USA Plans and Product Specifications Scaled plans arid detailed product specifications *** SUBMIT THIS FORM WITH QUOTATION FORM *** r • I ATION CONTAINED IN THIS DOCUMENT MAY BE CONSIDERED PROPRIETARY AND IS THE PROPERTY OF SPOHN RANCH,INC.THIS INFORMATION SHOULD NOT BE COPIIzD.SHARED,OR REDISTRIBUTED WITHOUT THE EXPRESSED WRITTEN CONSENT OF SPOHN RANCH INC.O2011 _ O O cq c O q q Q AA ^^ AA 0 000000 O 0a0 O � O � b _ _ _ 00 U1 � N N cn t 9 ® W o ® W a a n n � O © ooa (58 Wiz 7oo � H s lw-o• L 0 3 (�J A fA O e � _ o Apo Zo; � Neen 0 3 P 1 City of McHenry McHenry Zone Skate Park Renovation 2011 ` PRICE QUOTATION FORM Price Quotation to include the manufacturing, delivery and installation of Skate Park ramps and equipment as illustrated and submitted. City of McHenry is tax exempt and local Illinois prevailing wage law applies. Upon final approval by the City Council, the City will contract with the successful vendor for the purchase, delivery and installation of the new-equipment. t The existing equipment will be removed by others. 1 � Company Name: y 4VI..4&*_ , Address: City: cc 0 �v�Ckt.tS State: CIA- Zip Code: l"1S— Phone: Email:_ f--��'S�"-Q•h�,s{7O�.tntr'L�•tG� C�wti I Company Representative: (Print Signature: City of-McHenry I Department of Parks & Recreation 333 S. Green Street / McHenry, IL 60050 (815) 363-2160 Email: Pmerkel ci. -nchenry it us Tschmidt ci.mchenrv.il.us tooko ranch. w Trueffide. IFI-37 ,H31-M MCHENRY, ILLINOIS SKATEPARK PROPOSAL.- 10-2025-IN-5TR jr P, J f Item # Skate Element Height Width Length oil 10-2025-IN-5TR 1 Quarter Pipe 8' 4' 15.9' 2 Quarter Pipe 8' 4' 15.9' 3 Quarter Pipe 6' 4' 16' 4 Quarter Pipe 6' 4' 16' 5 Bank Ramp (Flat) 2' 4' 6' 6 Bank Ramp (Flat) 2' 3' 6' 7 Quarter Pipe 6' 4' 16' 8 Quarter Pipe 6' 4' 16' 9 Quarter Pipe Hip 6' 12' 12' 10 Quarter Pipe 6' 4' 8' 11 Quarter Pipe 6' 4' 8' 12 Quarter Pipe 5' 4' 81 13 Quarter Pipe 5' 4' 81 14 Quarter Pipe 5' 4' 8' 15 Quarter Pipe 5' 4' 81 16 Street Spine 4' 4' 15' 17 Street Spine 4' 4' 15' 18 Jump Box 4' 4' 27' 19 Jump Box 4' 4' 27' 20 Kinked Grind Rail (Square) 9"-16" 3" 20' 21 Quarter Pipe 6' 4' 1 T 22 Quarter Pipe 6' 4' 12' 23 Quarter Pipe Hip 6' 12' 12' 24 Quarter Pipe 6' 4' 81 25 Quarter Pipe 6' 4' 12' phone 877-489-3539—fax 626-330-5503—vwvw.spohnranch.com—info@spohnranch.com Page 1 of 5 15131 B Clark Ave.City of industry, CA 91745 :P$an rnn0k e de. IF083UT'y 26 Bowled Corner 6, 27 Quarter Pipe' 6' 4�12' 12' 28 Quarter Pipe 6' 4� 12' 29 Raked Quarter Pipe 12' 30 Raked Quarter Pipe 5-6 4' 12' 31 Quarter Pipe 4'-5' 4' 12' 32 Quarter Pipe 4' 41 41 12'12' 33 Bank Ramp (Flat) 4' 34 Bank Ramp (Flat) 41 4' 11' 11'35 Bank Ramp 4' 4'41 36 Bank Ramp 4, 4' 13' 37 Bank Ramp 4' 13' 38 Pyramid Section (Wedge) 4' 41 2' 6 9' 39 Hubba Ledge 18' 40 Wedge, Flat, Wedge IT 1.5' 24.5' 41 Wedge, Flat, Wedge ' 4'2, 18' 4' 18' 42 Double Kink Grind Rail (Round) 1.5 2° 43 Quarter Pipe 18.9' 5' 4' 12' 44 Quarter Pipe 5' 4' 45 Quarter Pipe 5' 4� 12 46 Half Pipe 12' 47 Half Pipe 4' 4' 30' 48 Half Pipe 4' 41 30' 4' 4' 30' 49 Curved Grind Rail 1, 2" 18' 50 Curved Grind Ledge (Concrete) 2f 51 Grind Box (Concrete) 1.5' 6' g�� 4, 52 Grind Box (Concrete) 6' 53 Curved Grind Ledge (Concrete) 2'f 1.5' 8' 54 Grind Box (Concrete) 1' S1 81 ' 8' 5 LA High Bank 56 China Banks 31 3•5� 10' 8.5' 4.5' TOTAL SKATE ELEMENTS INSTALLATION, INCLUDING PREVAILING WAGE $151,725.57 SHIPPING $44,480.00 $9,520.00 GRAND TOTAL $214,570.09 phone 877-489-3539—fax 626-330-5503—www.spohnranch.com—info@spohnranch.com Page 2 of 5 15131 B Clark Ave.City of industry,CA 91745 i 1, 4 _ a, 4 4 PROPOSAL FOR: McHenry Spate Zone CITY OF McHENRY, IL Rmerican Ranh P SUBMISSIONS Vendors must submit the following with the price quotation form Checklist X ASTM Compliant—equipment and design must meet all ASTM standards. Must be voting member of ASTM standards committee. X Product Liability—must have minimum $10 million of product liability insurance. X Professional Liability— must have $1 million minimum of professional liability Insurance in effect. -x Warranty Information—provide warranty information on the following: • Skatelite Pro Surface—5 Year Warranty • Wood—10 Year Warranty • Polyethylene— 10 Year Warranty • Steel — 10 Year Warranty • Workmanship and Installation—1 Year • Concrete—15 Year Warranty X Must be approved vendor of Skate Park Association, USA X Plans and Product Specifications Scaled plans and detailed product specifications *** SUBMIT THIS FORM WITH QUOTATION FORM *** City of McHenry McHenry Zone Skate Park Renovation 2011 PRICE QUOTATION FORM Price Quotation to include the manufacturing, delivery and installation of. Skate Park ramps and equipment as illustrated and submitted. City of McHenry is tax exempt and local Illinois prevailing wage law applies. Bid Spec $ 164, 72 0 . 0.0 *similar to True Ride Build Full Stealth $198 , 880 . 00 Upon final approval by the City Council,the City will contract with the successful vendor for the purchase, delivery and installation of the new equipment. The existing equipment will be removed by others. Company Name: American Ramp Company Address: 601 McKinley Ave . * City: Joplin State: MO Zip Code: 64801 Phone: (411 2 0 6-6 816 Email: john@americaiirampcompany. com Company Representative: John Hunter, Sales Manager (Print) Signature: City of McHenry Department of Parks & Recreation 333 S. Green Street/ McHenry, IL 60050 (815) 363-2160 Email: Pmerkelgci.mchenry it us Tschmidt(@ci.mchenry.il.us i WWW.AMERICANRAMPCOMPANY.COM 601 McKinley Joplin,MO 64801 Tel:(417)206-6816 Toll Free:(800)949-2024 Fax:(417)206-6888 100' salesna.americanrampcompany com $� $' 6 6' 11 DRAWN BY Chuck Dodge 8' 8' 5 6' 10 33 4' 46 4' DATE 2/10111 34 141 4' THIS DRAWING MACONTAIN PROPRIETARY INFORMATION 4' 4' 4' BELONGING TO AMERICAN RAMP COMPANY AND SHOULD NOT BE OOO®O® O R REDISTRIBUTED WIITTHOUTPIED OEXPRESS WRITTEN PERMISSION FROM AMERICAN 3©36 3© 49 RAMP COMPANY 1' REP.AGENCY 1© 13 American Ramp Company REP.NAME 4' 4' John Hunter 41 4, 40 41 5 REP.PHONE 38 100'2' (417)438-1360 14 1 16 1 ;�I 12' 2' 8" 1' 1'2.5' Gam=H EDP 18 19 � 51 NY�� CUSTOMER . APPROVAL DATE O PARK ENCLOSED? Yes. PRO SERIES _ X SERIES _ 6' G' 4 STEALTH SERIES ✓ 6' $ 3O 31 32 43 44�:J STEALTH CLASSIC `' 56 SERIES 2Q PROJECT NAME Q' 6' �� "4'4' 4' $' S' S' McHenry Skate Park CLICK HERE TO VIEW DESIGN VIDEOS DESIGN NO. 4278 tY "?y"tr��'4 tn.•-,.,yA,t'h4 ", ' `tic'-3 x�,yl.3�i.:sr'y s c.r r•Na' ,yr jar"+ y�"i ` >7i,y 'c, 14, t'i" J` r`�.x,y'��r � ��{�r5.1�. �1�')M`It0'��.1 Fy�':.gktQ "x, u.' �+3 rf xTF•'f{ � J•r �r,.�{y �.`�ft�••�'P 4. ryY ra x k�"tf' '► 'r#r "a ��k�' aP��.[ ,r t+qSK� +,� -�`°�1°2�},$ `?YSF •.; � ,,•, �yx�+a'Sr' ��yr�4a'Sr��� S;J � .,t a,rr''"�h ,���� #�+yr�f���!'.2�f� •ax M'Tir�.f - -� „�-- � '�"„!7�'•�M1�.7r .R4 •... '.Cb'7r•k 'Fk1�{ r'pF Rt 2f �.. y„ !it'r• F - r� yj�x4 x l...YYff at � / A}})) L jam•. ((��w ii 'a' gn S�''c'�CF �^ ��+J�'8 )'4�'�Y 4.. x E' 7it a F" {•r^" ,�r p- •��. z� # + Fkx kwf l rL FP'rx r ;r s +j^Y•y y,� ,pjL, UM )*,MON �,�s. - tg •fi htTr�"• "'ih'ae:9 L t h}1t f fli•� f F �f� y } f �ro b i x�r��� �xr< dr -. F pt t�'�'� � µ'� Y 4 ��''i .-d s r t:7J•Fr *r.., It i�4,�ff i r r• :����� rT x: )h � j a f f 3�0� fry •_ �.� �� f a pf?'t x• wt,,�i-y,��" a�f�.. ,"rt 's5,r ,,�t � :'ty�3 "++sr`a r .`j E '' r f Air; 'µyr'r Sty RTC•, };, r` :1{ `� gv 41 W. " k't'ry,e��* �t�F_ �� b•T���x��Ft ti�� Y s xf ��d,�' `��t�' �� '¢¢i'ski' �.e., a• ,c,. r e' SCR yr}r•�E;�. n , x 1Fa ,fi , �� b xrsk iRn'4 ,`~ d ; ci -my, - MIA :. r KRkk�.+"��1�',gd��'c K� d.� °�"� s�sar,F- rF#��``Sj�4� �,�Ps• r+,{ !,r: �r.zg�`",y i �-. �y.pakJ'� '�'-3� y P�, ,�q� ya y n" •�»�SrjZ xyi r e.�,r. p•` •ttr3''�.�•� .L � �'• .,r'�t�'h�t"ntiFp�t `X yl'���"z"`y.`�a 3z� �`r7e'�(6r x �Fyr•"6��.!�, if�M'k i{,�r�b.. •�.'•.':. ' y� ,;�a?x"�x�'�y�. .'�'� ^;4�q 4�r' ,�; y+�.r.rri�j-%i�ri•."��.�+i���w, g '�•str� �' Project Team, American Ramp Company is excited to provide a price proposal for the construction of a new skate/BMX park at the McHenry Skate Zone. I have visited the site and met with many skaters and BMX riders that have use the park. We are currently working with a number of communi- ties in the greater Chicago area on replacing or revitalizing their current parks. Included in this proposal catalog are also reference letters and project bios for other parks we have built in your area. American Ramp Company is the only active skatepark builder that has the experi- ence and capability to build to the specifications of the Stealth Series product line. Our proposal price includes two price options: 1. Bid Spec Match: $164,720.00 - This option will meet all of the minimum requirements of the quotation request. Very similar to the True Ride Build method this option does not include many of the upgrades and design features of the stealth series like, solid-core poly substrate, patented Uni-Form coping system, etc. 2. Stealth Series- $198,880.00 - This build option features the one of a kind Stealth Series, enclosed in this bid catalog is a product description. No other builder can match the qual- ity and durability of this product line. With Stealth parks in every climate, from Guam to Alaska, the Stealth Series is unmatched. We are very excited to provide your community a great park that will last for decades. I am confident that we can provide unmatched quality and customer service, as we take pride in every park that we install. Respectfully Submitted, Nathan Bemo President, Skateboarder, Designer American Ramp Company ,._.�.-....,K���'��' •� tir .�s�,z�1. a �� u'a?zi'�..���-.�',�'E 3" -w _r-���`��J�� � ��� � � ..yS ,6�w.,.- , "i ,W,��_ AGENDA ITEM #4 Discussion on Dog Park Locations Staff has prepared some preliminary costs for the development of a dog park at the two locations discussed at the March 9, 2011 committee meeting. Since the last meeting we have been notified by the Kohl's property administration staff that access to the FAP 420 will be granted from their property. In addition we will be able to utilize the parking area north of the store. The preliminary costs for these two sites have been prepared using estimates provided by 30 Design, Grayslake, IL on a similar development they have recently completed. The largest costs will be for perimeter fencing and access gates. Once a preferred site is chosen staff would recommend contracting with 3D Design to prepare a site plan with refined cost estimates, specifications and the preparation of bid documents to proceed with construction. Preliminary Cost Estimates Kohl's/IDOT FAP 420 2,700 ft. Perimeter Fence $43,500 Entrance Gate 3,000 Maintenance Gate 1,000 Water Fountain 2,000 Water Line/Vault 5,000 Benches 2,500 Shelter 10,000-15,000 $67-$72,000 Municipal Center/Knox Park Access 2,215 ft. Perimeter Fence $35,200 Entrance Gate 3,000 Maintenance Gate 1,000 Water Fountain 2,000 Water Line/Vault 5,000 Shelter 10,000-15,000 Benches 2,500 $58-$63,000 NOTE: The above estimates do not include any site development costs - paths, grading, seeding, plantings or restoration work. Developer Donations would fund this project. Access to this facility will have to meet ADA guidelines. Once a decision is made on the preferred site staff can contact 3D Design to request a proposal for professional services for design and construction management of this project. 3D Design prepared site plans and cost estimates for the three previous sites considered by the City. They have recently completed two dog park facilities for the Glenview and Buffalo Grove Park Districts. Staff will have large maps of the two proposed sites on display at the meeting. AGENDA ITEM #5 LAKELAND PARK BOAT LAUNCH - GRANT PROPOSAL Staff met with representatives of HR Green (SEC) to discuss the renovation of the Lakeland Park Boat Launch facility on Shore Drive. A proposal is attached, along with two preliminary designs, for the development of site plans and cost estimates to assist the city in submitting for IDNR Grant funding. The cost for this preliminary work is not eligible for grant reimbursement. Once a grant is awarded all final engineering, bid specifications and construction management would be included in the grant costs. The IDNR Boat Access Area Development program will fund up to 100% of eligible project costs to a maximum of $200,000. A local match of up to 30% is encouraged. The City has been awarded two grants in this program: 1) South Riverfront Park and 2) Petersen Waterfront Phase I. Parks and Recreation Department staff will be responsible for preparing the grant documents to be submitted by the September 1, 2011 deadline. In discussing the status of the IDNR Grant programs with IDNR staff, we were informed that funding for this program has not been awarded in the last two years. Grant Division staff will not know if funding will be available until after July 1, 2011. In light of the state's current financial crisis the funding for this upcoming grant cycle does not look promising. This project could be funded by the City using developer donations. A decision by the committee should be based on costs and funding priority for all park improvements. Attachments: HR Green proposal w/Site Plans b HRGreen PROFESSIONAL SERVICES AGREEMENT For McHenry Parks and Recreation CONCEPT PLANNING AND GRANT APPLICATION ASSISTANCE City of McHenry, Illinois Mr. Peter Merkel, Director of Parks and Recreation City of McHenry Parks and Recreation 333 South Green Street McHenry, IL 60050 Phone: (815) 636-2160 Fax: (815) 334-3186 Email: pmerkel@ci.mchenry.il.us Kevin Harder, P.E., Project Manager Chad Pieper, P.E., City Engineer HR Green Job No.: 86110115 April 4, 2011 HRGreen.com Phone 815.385.1778 Fax 815.385.1781 Toll Free 800.728.7805 420 N.Front Street,Suite 100,McHenry,Illinois 60050 TABLE OF CONTENTS 1.0 PROJECT UNDERSTANDING 2.0 SCOPE OF SERVICES 3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT 4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES 5.0 SERVICES BY OTHERS 6.0 CLIENT RESPONSIBILITIES 7.0 PROFESSIONAL SERVICES FEE 8.0 TERMS AND CONDITIONS I. Professional Services Agreement Mr. Peter Merkel,City of McHenry McHenry Lakeland Park Boat Launch HR Green Job No. 86110115 April 4, 2011 Page 1 of 7 THIS AGREEMENT is between the City of McHenry (hereafter "CLIENT") and HR Green, Inc. (hereafter"COMPANY"). 1.0 Project Understanding 1.1 General Understanding A. The project will follow the onsite meeting held March 29, 20011 between representatives from COMPANY and The City of McHenry Parks and Recreation Department regarding the Lakeland Park Boat Launch potential improvements. B. The project will be located on property currently owned by the CLIENT. The property in question is located in the City of McHenry corporate limits and McHenry County and shall adhere to Ordinance requirements of the City of McHenry and stormwater requirements of the City of McHenry and McHenry County. COMPANY will use available maps and property line information to determine the overall limits of the property in question. Actual survey work or Plats of Survey are NOT included in this Scope of Service. C. The scope of service listed below consist of a basic design schedule as follows: • Concept Planning, two (2) concept plans. • Engineering Opinion of Probable Cost for improvement shown on the concept plan selected by the CLIENT for use in applying for an Illinois Department of Natural Resources Grant. The City of McHenry Parks and Recreation Department will make the actual grant application. D. There are no off-site roadway improvements as part of this Scope of Work. E. The property in question is within the City of McHenry and, as such, is subject to the requirements of the City of McHenry and McHenry County stormwater regulations. Work contained in this Scope of Service includes conceptual layouts for the property in question. Please note that a full topographic survey is NOT included at this time and the grading will be conceptual only for use in determining the approximate areas to be developed as listed above. Design Criteria/Assumptions A. The proposed project will be designed to adhere to the following: • City of McHenry and McHenry County's Stormwater Management Standards. • City of McHenry Zoning and Subdivision Control Ordinance. 2.0 Scope of Services The CLIENT agrees to employ COMPANY to perform the following services: A. Concept Planning 1. Kick-Off Meeting/Preliminary Research Professional Services Agreement Mr. Peter Merkel,City of McHenry McHenry Lakeland Park Boat Launch HR Green Job No. 86110115 April 4,2011 Page 2 of 7 • Review documents received from CLIENT. • Make appropriate copies of documents received. • Attend one (1) meeting with the CLIENT to review Concept Plans and Opinions of Probable Cost. 2. Generate two (2) separate Concept Plans showing the proposed boat launch and boat/ vehicle parking. 3. Coordinate with CLIENT to generate up to two (2) Concept Layout Plans to address the following items: • Ingress/Egress to proposed boat launch • Boat and vehicle parking • Overall parking lot layout and circulation plan to identify the overall facility access point Vehicular and pedestrian access 4. Submit Concept Plans to CLIENT for review at approximately 50% level prior to the start of work on the Opinions of Probable Cost. CLIENT will respond to COMPANY regarding concept plan review. 5. Compile copies of the Concept Plan and submit to CLIENT (6-full size copies as indicated in the Deliverables portion of this proposal/contract). 6. An Engineer's Opinion of Probable Construction Cost (EOPCC) shall be completed for the improvements identified on the concept plan. B. Design Criteria 1. The proposed project will be designed to adhere to the following: • CLIENT and McHenry County's Stormwater Management Standards • CLIENT's overall Zoning and Subdivision Control Ordinance • IEPA Sanitary Sewer Standards • IEPA Water Main Standards 3.0 Deliverables and Schedules Included in this Contract A. Deliverables/Reimbursables 1. Deliverables included in this contract are listed as follows: • Concept Plan of Boat Launch facility improvements (two separate scenarios). • Opinion of Probable Cost for engineering and construction of Plan of Boat Launch facility improvements (one plan only as selected by the CLIENT). 2. Prints—Concept Plan exhibits (as listed above)— 2 sheets (24" x 36"). $2.70/per sheet x 2 sheets = $5.40 $5.40/set x 5 sets allotted = $127.00 (Budgetary Cost) Professional Services Agreement Mr. Peter Merkel,City of McHenry McHenry Lakeland Park Boat Launch HR Green Job No. 86110115 April 4,2011 Page 3 of 7 3. Meetings Estimated time needed for meetings are listed below: • One (1) meeting with CLIENT, two (2) hours. • This item includes preparation of meeting minutes and distribution to meeting attendees. • Two (2) hours of meetings x $160.00 = $320.00 (Budgetary Cost) 4.0 Items not included in Agreement/Supplemental Services The following items are not included as part of this agreement: • Construction Documents • Land Acquisition Documents and/or Cost Projections (Owner) • Soil Borings (by others) • Wetland Delineation and Permitting (by Owner and coordinated through COMPANY). • Easement Documents (by COMPANY, if required, under separate contract). • Groundwater Study or Report(by COMPANY, if required, under separate contract). • Base Flood Elevation Determination (by COMPANY, if required, under separate contract). • Archaeological Survey (selected by Owner). 5.0 Services by Others None 6.0 Client Responsibilities Final Submittal of Grant Application Illinois Department of Natural Resources 7.0 Professional Services Fee 7.1 Fees The fee for services will be based on COMPANY standard hourly rates current at the time the agreement is signed. These standard hourly rates are subject to change upon 30 days' written notice. Non salary expenses directly attributable to the project such as: (1) living and traveling expenses of employees when away from the home office on business connected with the project; (2) identifiable communication expenses; (3) identifiable reproduction costs applicable to the work; and (4) outside services will be charged in accordance with the rates current at the time the work is done. 7.2 Invoices Invoices for COMPANY's services shall be submitted, on a monthly basis. Invoices shall be due and payable upon receipt. If any invoice is not paid within 15 days, COMPANY may, without waiving any claim or right against the CLIENT, and without liability whatsoever to the CLIENT, suspend or terminate the performance of services. The retainer shall be credited on the final I i a Professional Services Agreement Mr. Peter Merkel,City of McHenry McHenry Lakeland Park Boat Launch HR Green Job No. 86110115 April 4,2011 Page 4 of 7 invoice. Accounts unpaid 30 days after the invoice date may be subject to a monthly service charge of 1.5% (or the maximum legal rate) on the unpaid balance. In the event any portion of an account remains unpaid 60 days after the billing, COMPANY may institute collection action and the CLIENT shall pay all costs of collection, including reasonable attorney's fees. 7.3 Extra Work Any work required but not included as part of this contract shall be considered extra work. Extra work will be billed on a Time and Material basis with prior approval of the CLIENT. 7.4 Exclusion This fee does not include attendance at any meetings or public hearings other than those specifically listed in the Scope of Services. These work items are considered extra and are billed separately on an hourly basis. 7.5 Payment The CLIENT AGREES to pay COMPANY on the following basis: Deliverables/Reimbursables (86110115) -Time and Material (Not to Exceed) Prints (Budgetary Cost) = $127.00 Meeting (Budgetary Cost) = $320.00 Deliverables/Reimbursables, Time and Material (Not to Exceed) = $447.00 Labor, Time and Material (Not to Exceed) = $2,375.00 Total Contract Amount (Time and Material, Not to Exceed) = $2,822.00 COMPANY shall invoice the CLIENT for the actual fee expended for any reimbursable expenses and work completed on a time and material basis. This may include labor, direct costs, and outside services/subconsultants. Estimates are shown below. Actual billing for expenses and time and material costs may differ than those shown below. Professional Services Agreement Mr. Peter Merkel,City of McHenry McHenry Lakeland Park Boat Launch HR Green Job No.86110115 April 4,2011 Page 5 of 7 Extra Work Any work required but not included as part of this contract shall be considered extra work. Extra work will be billed on a Time and Material basis with prior written approval of the CITY OF MCHENRY. Outside Consultants SMITH ENGINEERING CONSULTANTS,INC.(SEC)is not responsible for accuracy of any plans,surveys or information of any type including electronic media prepared by any other consultants,etc.provided to SEC for use in preparation of plans. SEC is not responsible for accuracy of topographic surveys provided by others. A field check of a topographic survey provided by others will not be done under this contract unless indicated in the Scope of Work. Construction Review(Without Design) It is agreed that the professional services of SEC are limited to a review and observation of the work of the contractor to ascertain that such work substantially conforms to the design intent and the contract documents. Design Without Construction Review It is agreed that the professional services of SEC do not extend to or include the review or site observation of the contractor's work or performance. SEC agrees to be responsible for its employees negligent acts,errors or omissions. Construction Observation SEC shall visit the project at appropriate intervals(as described in the scope of services)during construction to become generally familiar with the progress and quality of the contractors work and to determine if the work is proceeding in general accordance with the Contract Documents. The CITY OF MCHENRY has not retained SEC to make detailed inspections or to provide exhaustive or continuous project review and observation services. SEC does not guarantee the performance of,and shall have no responsibility for,the acts or omissions of any contractor,subcontractor,supplier or any other entity furnishing materials or performing any work on the project. If the CITY OF MCHENRY desires more extensive project observation or full-time project representation,the CITY OF MCHENRY shall request such services be provided by SEC as Additional Services in accordance with the terms of the Agreement. Attorneys'Fees In the event of any arbitration or litigation related to this Agreement,the prevailing party,as determined by the arbitrator or judge,shall be entitled to recovery of all reasonable costs incurred,including staff time,court costs,attorney's fees and other related expenses. Job Site Safety Neither the professional activities of SEC,nor the presence of SEC's employees and subconsultants at a construction site,shall relieve the General Contractor and any other entity of their obligations,duties and responsibilities including,but not limited to,construction means, methods,sequence,techniques or procedures necessary for performing,superintending or coordinating all portions of the work of construction in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. SEC and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. The CITY OF MCHENRY agrees that the General Contractor is solely responsible for job site safety,and warrants that this intent shall be made evident in the CITY OF MCHENRY AGREEMENT with the General Contractor. The CITY OF MCHENRY also agrees that the CITY OF MCHENRY,SEC and SEC's consultants shall be indemnified and shall be made additional insureds under the General Contractor's general liability insurance policy. Reuse of Documents All project documents including,but not limited to,plans and specifications furnished by SEC under this project are intended for use on this project only. Any reuse,without specific written verification or adoption by SEC,shall be at the CITY OF MCHENRY's sole risk, and CITY OF MCHENRY shall indemnify and hold harmless SEC from all claims,damages and expenses including attorneys fees arising out of or resulting therefrom. Design Information in Electronic Form Because CADD information stored in electronic form can be modified by other parties,intentionally or otherwise,without notice or indication of said modifications,SEC reserves the right to remove all indicia of its ownership and/or involvement in the material from Professional Services Agreement Mr. Peter Merkel,City of McHenry McHenry Lakeland Park Boat Launch HR Green Job No. 86110115 April 4,2011 Page 6 of 7 each electronic medium not held in its possession. The CITY OF MCHENRY shall retain copies of the work performed by SEC in CADD form only for information and use by the CITY OF MCHENRY for the specific purpose for which SEC was engaged. Any use or reuse of original or altered CADD design materials by the CITY OF MCHENRY,agents of the CITY OF MCHENRY,or other parties without the review and written approval of SEC shall be at the sole risk of the CITY OF MCHENRY. Dispute Resolution The parties shall first mediate all claims,disputes or controversies arising out of,or in relation to the interpretation,application or enforcement of this Agreement("Agreement Disputes"). Such mediation shall proceed by agreement of the parties.In the event of a failed mediation,as determined by either party in writing to the other,all such Agreement Disputes shall be finally decided by arbitration administered by the American Arbitration Association under its construction industry arbitration rules or JAMS Dispute Resolution,the forum of which shall be at the discretion of the City. All mediation or arbitration proceedings shall take place at he City of McHenry municipal building,333 S.Green Street,McHenry,Illinois 60050. Judgment on the award rendered by the arbitrator may be entered in any court having jurisdiction thereof.The city may elect,as its exclusive option,to file suite by litigation rather than arbitration(or remove to court Agreement Disputes filed in arbitration by SEC,as the case may be)Agreement Disputes of$10,000 or less or$200,000 or higher and to enforce equitable remedies such as injunctive relief and mechanic lien right on public funds. The parties agree that at no time shall more than one arbitrator be selected regardless of the amount in controversy and in the event the CITY or SEC fail to appear or defend itself in any arbitration proceeding,award by default may be entered by the arbitrator. Hazardous Materials It is acknowledged by both parties that SEC's scope of services does not include any services related to asbestos or hazardous or toxic materials. In the event SEC or any other party encounters asbestos or hazardous or toxic materials at the job site,or should it become known in anyway that such materials maybe present at the job site or any adjacent areas that may affect the performance of SEC's services,SEC may,at its option and without liability for consequential or any other damages,suspend performance of services on the project until the CITY OF MCHENRY retains appropriate specialist consultant(s)or contractor(s)to identify,abate and/or remove the asbestos or hazardous or toxic materials,and warrant that the job site is in full compliance with applicable laws and regulations. Exclusion This fee does not include attendance at any meetings or public hearings other than those specifically listed in the Scope of Services. These work items are considered extra and are billed separately on an hourly basis. Payment 1. All work will be invoiced on a monthly basis. All invoices shall be paid within 30 days of the invoice date. Additionally,all outstanding invoices must be paid in full before Final Plats of Subdivision will be submitted for recording or record drawings are submitted to municipalities for final approval. Should the CITY OF MCHENRY fail to pay for professional services hereunder,as billed within 45 days of such billing,SEC shall be excused from rendering any further services under this project. No work shall be signed or sealed until payment in full is received. 2. This AGREEMENT shall not be enforceable by either party until each has in its possession a copy of this AGREEMENT signed by the other. Time Limit This AGREEMENT must be executed within thirty(30)days of the composition date to be accepted under the terms set forth herein. This contract shall expire one year from date of execution. la , i ri , s i i, �v 759 i• J� ------------------ s Y 9 r�•-� �PC ,y, p � f r 17 i G 7 :"�• + 1. 'f� '� "�4 � • fit.�a ��t,e�;�. - ,�:` { ML { ti g It s i _ S - -----------------= (t x "Ad ?z� t