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Packet - 11/21/2011 - City Council
City of McHenry 333 South Green Street — WWw.ci.mchenry.il.us McHenry,Illinois 60050-5495 Mayor's Office (815) 363-2108 A G E N D A Fax (815) 363-2119 REGULAR CITY COUNCIL MEETING Monday, November 21, 2011, 7:30 PM Administration (815) 363-2100 Fax (815) 363-2119 1. Call to Order Construction and Neighborhood Services 2. Roll Call (815) 363-2170 Fax (815) 363-2173 3. Pledge of Allegiance Finance Department 4. Presentation: CHARACTER COUNTS! Recognition Awards (815) 363-2100 Fax (815) 363-2119 5. Public Input Session: 10 Minute Limitation Parks and Recreation 6. Consent Agenda: (815) 363-2160 A. Intergovernmental Agreement with IDOT for traffic signal upgrades and Fax (815) 363-3186 Resolution allocating $17,020 from MFT funds to pay city's share of the cost; Police Non-Emergency B. Temporary use permit, Rosko's Christmas Tree sales, 4400 W. Elm Street; (815) 363-2200 C. Temporary use permit, Treasure Hunters Road Show, 1555 S. Route 31; Fax (815) 363-2149 D. Special event liquor license, Holy Apostles Church, December 9, 2011; E. Ordinance reducing number of Class F2 licenses from ten to nine; Public Works F. November 7, 2011 City Council meeting minutes; and (815) 363-2186 G. List of Bills. Fax (815) 363-2214 7. Application for a Facade Improvement Grant for Some Other Nuts, 1252 N. Green Street 8. Proposed 2011 Tax Levy Mayor Susan E. Low 9. Minor residential zoning variance for 4510 Lakewood Road City Clerk 10. Ordinances annexation and rezoning 1802 North Riverside Drive from E, Estate to RS-4 High Janice C. Jones Density, Single Family Residential Treasurer 1 1. Amendment to Ordinance No. 0-96-764 expanding existing conditional use permit for 2815 Steven C. Murgatroyd West Route 120 Aldermen 12. Consolidation of Pace Dial-a-Ride services with City of Crystal Lake, City of Woodstock, and WARD 1 McHenry County Victor A. Santi 13. Employee Health and Dental Insurance Renewal WARD 2 Andrew A. Glab 14. Mayor Statement and Reports — Landmark Commission Appointments WARD 3 15. Committee Reports Jeffrey A. Schaefer 16. Staff Reports WARD 4 Geoffrey T. Blake 17. Future Agenda Items WARD 5 18. Adjournment Richard W. Wimmer WARD 6 Posted: November 16, 2011 Robert J. Peterson WARD 7 Geri A. Condon PRESENTATION TO: Mayor and City Council FROM: Christopher J. Black, City Administrator FOR: November 21, 2011, Regular City Council Meeting RE: CHARACTER COUNTS! Recognition Program The McHenry Area CHARACTER COUNTS! Coalition has adopted a program that recognizes area citizens for extraordinary and uncommon behavior. At the meeting, McHenry West Campus teachers Michelle Zimmerman, Greg Eiserman, and Emma Theel will be presented with a plaque for their outstanding character. CONSENT AGENDA The Consent Agenda for the November 21, 2011, City Council meeting consists of the following items: A. Intergovernmental Agreement with IDOT for traffic signal upgrade and Resolution allocating $17,020 from MFT funds to pay city's share of the costs; B. Temporary use permit, Rosko's Christmas Tree Sales, 4400 W. Elm Street; C. Temporary use permit, Treasure Hunters Road Show 1555 S. Route 31; D. Special event liquor license, The Church of Holy Apostles, 5211 Bull Valley Road; E. Ordinance reducing number of Class F2 licenses from ten to nine; F. November 7, 2011 City Council meeting minutes; and G. List of Bills. CONSENT AGENDA TO: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Works FOR: November 21, 2011 Regular City Council Meeting RE: Illinois Department of Transportation Traffic Signal Upgrades ATTACHMENTS: 1) Intergovernmental Agreement 2) IDOT Resolution Background. The Illinois Department of Transportation is proposing to upgrade traffic signals on state highways with Light-Emitting-Diode (LED) modules, Uninterruptible Power Supply (UPS) and Countdown Pedestrian Signals (CD Ped). State funds will be used for 90% of the traffic signal upgrade costs with the remaining 10% split based on the proportional share of the approach leg jurisdiction. Analysis. Staff has reviewed plans and specifications for the proposed traffic signal upgrades and is recommending the use of Motor Fuel Tax Funds to cover the city's proportional share for the amount of$17,020 for construction and engineering. IDOT agrees to contribute $368,230 for their proportion of the traffic signal upgrade. Recommendation: Staff requests City Council: 1) authorize execution of the attached Intergovernmental Agreement with the Illinois Department of Transportation for traffic signal upgrades; 2) approve the attached resolution allocating MFT funds to pay the city's cost of the traffic signal upgrades on state highways. AGREEMENT THIS AGREEMENT entered into this day of A.D., by and between the STATE OF ILLINOIS, acting by and through its Department of Transportation, hereinafter called the STATE, and the City of McHenry, County of McHenry, of the State of Illinois, hereinafter called the CITY. WITNESSETH WHEREAS, the STATE is proposing to upgrade the traffic signals on the state highways with Light-Emitting-Diode(LED) modules, Uninterruptible Power Supply(UPS)and Countdown Pedestrian Signals (CD Ped). This LED upgrade project will require cost participation similar to the federal Highway Safety Improvement Program (HSIP). State funds will be used for 90% of the traffic signal upgrade costs with the remaining 10% split based on the proportionate share of approach leg jurisdiction. WHEREAS, the CITY is desirous of said improvement in that same will be of immediate benefit to the CITY, and permanent in nature; and, WHEREAS, the intersection(s)of IL RTE 31 @ Lillian Grove; IL RTE 31 @ Prime/Albany St.; IL RTE 31 @ Shamrock, Ln.; IL RTE 31 @ McCullom Lake; IL RTE 120 @ Riverside Dr.; IL RTE 120 @ River Rd.; IL RTE 120 @ Crystal Lake; IL RTE 120 @ Ringwood/Curran; IL RTE 120 @ Meadow Ln.; IL RTE 120 @ Oak Dr., and IL 31 @ IL 120, lie within the corporate limits of the CITY. NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: 1. The STATE agrees to prepare plans and specifications, receive bids, award the contract, furnish engineering inspection during construction, and cause the improvement to be built in accordance with the plans, specifications, and contract. The STATE also agrees to pay all construction and engineering costs subject to reimbursement by the CITY as hereinafter stipulated. 2. The CITY agrees to approve the plans and specifications by letter or resolution prior to the STATE advertising for the work to be performed hereunder. 3. It is mutually agreed that the proportional participation for the construction costs and engineering costs of this improvement shall be as follows: Locations Improvement State City Cost Cost Cost IL 31 @ Lillian/Grove $45,000.00 $42,750.00 $2,250.00 Si nal u rades 90% + 5% 5% Engineering 15% $6,412.50 $337,50 IL 31 Prime/Alban $25,000.00 $23,750.00 $1,250.00 @ y Si nal u rades 90% + 5% 5% Engineering 15% $3,562.50 $187.50 IL 31 @ Shamrock Ln. $23,000.00 $22,425.00 $575.00 Si nal ugrades) 90% + 7.5% 2.5% Engineering 15% $3,363.75 $86.25 IL 31 @ McCullom Lake. $30,000 $28,500.00 $1,500.00 Si nal up rades 90%+5% 5% Engineering 15% $4,275.00 $225.00 Locations Improvement State City Cost Cost Cost IL 120 @ Riverside Dr. $45,000 $42,750.00 $2,250.00 (Signal upgrades) (90%+5%) (5%) Engineering 15% $6,412.50 $337.50 II 120 @ River Rd. $45,000.00 $42,750.00 $2,250.00 (Signal u rades 90% + 5% 5% Engineering 15% $6,412.50 $337.50 II 120 @ Crystal Lake $20,000.00 $19,000.00 $1000.00 (Signal u rades 90% + 5% 5% Engineering 15% $2,850.00 $150.00 II 120 @ Ringwood/Curran $20,000.00 $19,000.00 $1000.00 (Signal u rades 90% + 5% 5% Engineering 15% $2,850.00 $150.00 II 120 @ Meadow Ln. $27,000.00 $25,650.00 $1,350.00 (Signal upgrades) 90% + 5% 5% Engineering 15% $3,847.50 $202.50 II 120 @ Oak Dr. $25,000.00 $24,375.00 $625.00 (Signal u rades 90% + 7.5% 2.5% En ineerin 15% $3,656.25 $93.75 II 31 @ IL 120 $30,000.00 $29,250.00 $750.00 (Signal u rades 90% + 7.5% 2.5% Engineering 15% $4,387.50 $112.50 TOTAL COST $368,230.00 $17,020.00 4. It is mutually agreed that the CITY will reimburse the STATE in an amount equal to the CITY'S share of the actual cost as determined in accordance with Item#3 above. It is mutually agreed that upon award of the contract for this improvement, the CITY will pay to the Department of Transportation of the State of Illinois, in a lump sum from any funds allotted to the CITY. An amount equal to 80% of its obligation incurred under this Agreement, and will pay to the said Department the remainder of its obligation (including any non-participating costs for FA projects) in a lump sum, upon completion of the project based upon final costs. 5. Upon acceptance by the Department of Transportation of the traffic signal improvement included herein, the financial responsibility for maintenance and electrical energy for the operation of the traffic signals shall remain as outlined in the current Master Agreement executed between the City of McHenry and the Department of Transportation on July 01, 2011. 6. The actual maintenance will be performed by the STATE with its own forces or through an ongoing contractual agreement. 7. Payment by the STATE of any or all of its share of maintenance and energy costs is contingent upon the STATE receiving adequate funds in its annual appropriation. 8. The STATE retains the right to control the sequence of timing on the traffic signals. 9. The STATE will be responsible for maintenance of lane line and median line markings. The CITY will be responsible for maintenance of crosswalk and stop line markings under their jurisdiction. 10. The CITY agrees to exercise its franchise right to cause private utilities to be relocated at no expense to the STATE. 11. This agreement shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns. CITY OF McHENRY By: MAYOR Date: ATTEST: CLERK STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION By: Diane M. O'Keefe, P.E. Deputy Director of Highways, Region One Engineer Date: PLAN APPROVAL WHEREAS, in order to facilitate the improvement at the intersection(s)of IL RTE 31 @ Lillian Grove; IL RTE 31 @ Prime/Albany St.; IL RTE 31 @ Shamrock, Ln.; IL RTE 31 @ McCullom Lake; IL RTE 120 @ riverside Dr.; IL RTE 120 @ River Rd.; IL RTE 120 @ Crystal Lake; IL RTE 120 @ Ringwood/Curran; IL RTE 120 @ Meadow Ln.; IL RTE 120 @ Oak Dr., and IL 31 @ IL 120, the CITY OF McHENRY hereby approves the plans and specifications for the proposed traffic signal improvements at the said intersection(s)above. APPROVED: By: CITY ENGINEER Date: ATTEST: Clerk SEAL Illinois Department Resolution for Improvement by Municipality Under the Illinois of Transportation Highway Code BE IT RESOLVED, by the City Council of the Council or President and Board of Trustees City of McHenry Illinois City,Town or Village that the following described street(s) be improved under the Illinois Highway Code: Name of Thorou hfare Route From To Front Street/ Richmond Road IL 31 Prime/Albany McCullom Lake Road Elm Street IL 120 Ringwood /Curran River Road BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of upgrades to traffic signals with Light-Emitting-Diode(LED), Uninterruptible Power Supply(UPS)and Countdown Pedestrian Signals(CD Ped). and shall be constructed wide and be designated as Section 2011-208-TS 2. That there is hereby appropriated the(additional ❑ Yes ® No) sum of seventeen thousand five hundred Dollars( $17,500.00 )for the improvement of said section from the municipality's allotment of Motor Fuel Tax funds. 3. That work shall be done by Contract ; and, Specify Contract or Day Labor BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation. Approved I, Janice C. Jones Clerk in and for the City of McHenry City,Town or Village County of McHenry hereby certify the Date foregoing to be a true, perfect and complete copy of a resolution adopted by the Council Council or President and Board of Trustees Department of Transportation at a meeting on Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of Regional Engineer (SEAL) City,Town,or Village Clerk Printed 11/14/2011 BLR 09111 (Rev. 11/06) CONSENT AGENDA TO: Mayor and City Council FROM: Ryan L. Schwalenberg, Director of Construction and Neighborhood Services FOR: November 21, 2011; Regular City Council Meeting RE: Temporary Use Permit at 4400 W. Elm Street for Christmas tree sales lot ATT: Site layout Background. Rosko's Christmas Trees is seeking a temporary use permit to conduct Christmas tree sales in the parking lot of the McHenry Market Place Shopping Center, 4400 W. Elm Street. They are proposing to start sales on November 25, 2011 and complete cleanup no later than December 31, 2011. Analysis. Christmas trees have been sold at this location for approximately 20 years. The size of the sales area is 80 by 120 feet and the location will not change from previous years. It is to be constructed along West Elm Street east of the freestanding sign in front of Angelo's Fresh Market. A parking study was conducted in October 2010 for construction of Chase Bank. The study reflected 412 parking spaces available at the center and a seasonal high parking count of 237 cars could be experienced. The study did not include a space for Christmas tree sales or snow storage. It is anticipated that seasonal high parking, Chase Bank construction, a tree sales lot, and snow storage will use a total of 350 parking stalls. This leaves 62 parking stalls available for customer use. Recommendation. To approve a temporary use permit for Rosko's Christmas tree sales at the McHenry Market Place Shopping Center, 4400 W. Elm Street, from November 25, 2011 thru December 31, 2011 as presented. Nov 0411 02:53p Richard R Rosko 8473562996 p,2 i NOV 16 10 10: 15p Clark 2alke 12486287844 p. I z i J � i eo ------------ Jr- 1 1 �r k' 1 i. ✓f j 'r Y.� *� �. i F r yr 4lr aim pl .77 ri Za LIU Yt� r. Yl AA. r- f Z. i_� f ley fr TTi•":n� �`/y'�i-i..y'-�.t#^ F� +. ,l a r d'Y; f 4r rrir rFr r`�f s a P ius , .tin 1 :2FM - `� •fir' y,tF` 1�~� r; r. ..yam . 1 CONSENT AGENDA TO: Mayor and City Council FROM: Christopher J. Black, City Administrator FOR: November 21 , 2011 Regular City Council Meeting RE: Request for Special Event Liquor License Background. The Church of Holy Apostles is hosting their annual performance of "Late Night Catechism" in the church Bell Tower. The event is scheduled for Friday, December 9th. The church is requesting permission to serve beer and wine at the event from 6:00 PM to 10:00 PM. Analysis. The $25 special event liquor license fee has been paid and all required information has been submitted to the city. If approved, this would be their fifth special event license this year. Municipal Code allows no more than eight special event liquors licenses per organization in a calendar year. Recommendation. To grant a special event liquor license to The Church of Holy Apostles to serve beer and wine on church property on Friday, December 91h from 6:00 PM to 10:00 PM. SPECIAL EVENT LIQUOR LICENSE APPLICATION ik- CITY OF MCHENRY (State liquor licensing authority approval is required for this license) FEE $25.00 APPLICATION DATE 11/9/2011 1 COMPANY OR ORGANIZATION: The Church of Holy Apostles ADDRESS: 5211 W BULL VALLEY RD CITY: MCHENRY PHONE NUMBER: 815-385-5673 TYPE OF BUSINESS ORGANIZATION_CHURCH 2. LICENSE APPLICANT: BOB STEPHENS DATE OF BIRTH: 7/3/1944 ADDRESS: 1719 CASHEL LN CITY MCHENRY DAYTIME TELEPHONE NO.: 815-385-5673 EVENING TELEPONE NO: 312-231-7687 3. LOCATION WHERE SPECIAL EVENT HELD: _THE CHURCH OF HOLY APOSTLES 5211 W BULL VALLEY RD MCHENRY (non-residential premises only) 4. OWNER OF LOCATION WHERE SPECIAL EVENT HELD: OWNER'S ADDRESS: 55 COLMAN CENTER DR ROCKFORD 815-339-4300 TELEPHONE NUMBER: 5. DATE(S) OF EVENT: DEC 9 2011 HOURS:_6 PM-10 PM (not more than 3 days) 6. TYPE OF ALCOHOL TO BE SERVED: X BEER X WINE LIQUOR 7. NO UNDER-AGED OR INTOXICATED PERSON(S) SHALL BE SERVED ANY ALCOHOLIC BEVERAGES. 8. DRAM SHOP INSURANCE TO THE MAXIMUM LIMIT MUST BE OBTAINED AND A CERTIFICATE OF INSURANCE NAMING THE CITY OF MCHENRY AS ADDITIONALLY INSURED SHALL BE ATTACHED TO THIS APPLICATION. AFFIDAVIT BOB STEPHENS hereby states that the City of McHenry shall not be held liable for any occurrence,loss,damage,or injury as a result of this event. Person or persons to whom this license has been issued shall hold the City of McHenry harmless in connection with any and all claims arising as a result of the consumption of alcoholic liquor or as a result of the issuance of this license. The undersigned certifies that they will not violate any of the laws of the City of McHenry,of the State of Illinois,or of the United States of America,in the conduct of this Special Event Liquor License and that the statements contained in this application are true and correct to the best of his/her knowledge and belief. The undersigned is aware that state liquor licensing approval is required for this license. Signature of Applicant SUBSCRIBED and SWORN to before me this ----- /� EOTARY CIAL SEAL -day of �v�'C eze t 6�� , 20 ( ( UESE WEST y C-STATE OF ILLINOIS 1 ION EXPIRES:1212?M3 Notary Public ***************************************************************************************************************************************************************** DATE ISSUED LICENSE NO. EFFECTIVE DATE(S) 07/2008 CONSENT AGENDA TO: Mayor and City Council FROM: Christopher J. Black, City Administrator FOR: November 21 , 2011 Regular City Council Meeting RE: Ordinance reducing the number of Class F2 liquor licenses Background. With the closing of the McHenry Wal-mart, the Class F2-6 liquor license issued to the store is not valid. Analysis. Attached is an ordinance reducing the number of Class F2 liquor licenses in the City of McHenry from ten to nine. Recommendation: To approve the attached ordinance. ORDINANCE NO.MC-11- AN ORDINANCE AMENDING MUNICIPAL CODE CHAPTER 4: DECREASING THE NUMBER OF CLASS F2 LICENSES [Wal-Mart] WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF McHENRY,McHENRY COUNTY,ILLINOIS, as follows: SECTION 1: Section 4-6 of the Municipal Code relating to liquor license classifications is hereby amended in Section 4-6(5)by decreasing the number of Class"F2"Liquor Licenses from ten to nine. SECTION 2: All ordinances, or parts thereof, in conflict with the terms and provisions hereof, be and the same are hereby repealed to the extent of such conflict. SECTION 3: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry,Illinois. SECTION 4.: This ordinance shall be in full force and effect from and after its passage, approval and publication,as provided by law. PASSED and APPROVED this 21"day of November,2011. VOTING AYE: VOTING NAY: ABSENT: NOT VOTING: ABSTAINED: Mayor ATTEST: City Clerk REGULAR MEETING NOVEMBER 7, 2011 Mayor Low called the regularly scheduled November 7, 2011 meeting of the McHenry City Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, and Condon. Absent: None. Also in attendance were City Administrator Black, Deputy City Administrator Martin, Assistant City Administrator Hobson, City Clerk Jones, City Attorney McArdle, Construction and Neighborhood Services Director Schwalenberg, Public Works Director Schmitt, Chief of Police Jones, City Engineer Pieper. Absent: Parks and Recreation Director Merkel. PUBLIC INPUT SESSION There was no one who signed in to speak during the Ten Minutes of Public Input. CONSENT AGENDA Alderman Peterson requested Consent Agenda Item A, Resolution establishing 2012 City Council Meeting Schedule, be pulled from the Consent Agenda for further discussion. Motion by Peterson, seconded by Condon,to approve the Consent Agenda as amended: B. Annual Christmas Walk and Toys for Tots Parade on Sunday,November 20,2011; C. Change Order#1, adding $145,011.38 to contract amount and approve final payout of $153,368.02 to Merryman Excavation Inc for Sanitary Sewer System Improvements Part A; D. Change Orders#1 and#2 adding$24,016 to contract amount and final payout of$43,484.25 to Maxim Construction for Sanitary Sewer System Improvements Parts B and C; E. City Council minutes: October 24,2011 regularly scheduled meeting F. List of As-Needed Checks: AMERICAN SOLUTIONS FOR B 100.00 BLUE CROSS BLUE SHIELD O 117,127.19 CENTEGRA 20,000.00 FOP UNITS I/II 2,021.00 GURNEE POLICE DEPT 50.00 HOME DEPOT CREDIT SERVIC 1,007.75 IUOE, LOCAL 150 2,389.76 MCHENRY AREA YOUTH COMM 1,000.00 MCHENRY COMMUNITY HIGH S 924.19 MCHENRY COUNTY CHIEFS OF 45.00 NATIONAL GUARDIAN LIFE I 42.33 NCPERS GROUP LIFE INS. 240.00 PETTY CASH FUND 191.70 POSTMASTER MCHENRY IL 1,278.94 PRE-PAID LEGAL SERVICES 116.55 SECRETARY OF STATE 10.00 SIX FLAGS GREAT AMERICA 4,867.38 UNITED PARCEL SERVICE 176.13 UNUM 1,569.81 GRAND TOTALS 153,157.73 FUND TOTALS GENERAL FUND 14,453.55 PAGEANT FUND 924.19 MCHENRY AREA CHARACTER COUNTS 110.00 CAPITAL IMPROVEMENTS FUND 20,000.00 WATER/SEWER FUND 542.80 EMPLOYEE INSURANCE FUND 117,127.19 TOTALS 153,157.73 Regular Meeting Page 2 November 7,2011 G. List of Bills: AALTO, BRIAN 70.35 ADAMS STEEL SERVICE INC 75.37 ADVANTAGE MECHANICAL INC 805.50 AMELIO, ROBERT 611.00 AMERICAST CONCRETE PRODU 204.40 AMERIGLASS & MIRROR 55.00 ARCMATE MANUFACTURING CO 299.14 AT&T .32 3,348 AUTO TECH CENTERS INC 348.32 41975 B&W CONTROL SYSTEMS INTE 623.13 BALDUS COMPANY, THE 32,010.00 BAXTER & WOODMAN 612.35 BENTZ, DONALD J 102.00 BERMUDEZ, CECILIA 324.00 BEUCKMAN, JESSICA 162.50 BLACKSTONE LANDSCAPE INC 8,449.00 BOXX THIS INC 60.28 BRENNAN, DAN 770.00 BROWN, PAUL 230.00 BURRIS EQUIPMENT COMPANY 205.34 BUSS FORD SALES 379.49 CABAY & COMPANY INC 12.23 CAPITAL GAINS INCORPORAT 4,754.00 CDW GOVERNMENT INC 344.21 CERTIFIED SERVICES INC 134.18 CHICAGO INTERNATIONAL TR 26,313.00 CLESEN, NICHOLAS 93.97 COMED 25,834.77 CONAWAY, TINA 67.82 CONSTELLATION NEWENERGY 45,604.88 CRESCENT ELECTRIC SUPPLY 164.25 CURRAN CONTRACTING COMPA 8,488.11 DELISI, PHIL 300.00 DOCUMENT IMAGING DIMENSI 1,018.00 DREISILKER ELECTRIC MOTO 150.76 DUCAK, JASON 15.76 DURA BILT FENCE II INC 1,410.00 EAST JORDAN IRON WORKS 280.00 ENVIRONMENTAL RESOURCE A 608.15 FISCHER BROS FRESH 513.75 FOWLER, JEFF R 115.00 FOXCROFT MEADOWS INC 411.90 GARDEN QUARTER NEIGHBORH 1,000.00 GREAT LAKES FIRE & SAFET 50.70 GURRIE, LETITIA 64.90 HARM'S FARM 322.00 HARMENING, CHRISTOPHER M 92.00 HAWKINS INC 1,862.42 HIPOINT EMBROIDERY INC 278.44 HOJNACKI, DALE 80.18 HOLTZ, SHANNON 15.00 HOME DEPOT CREDIT SERVIC 2,330.68 HUFFMAN, DAWN 48.96 ILLINOIS DIRECTOR OF 1,148.00 ILLINOIS FBI NA 75.00 INTERSTATE BATTERY SYSTE 119.94 ITOA 265.00 J G UNIFORMS INC 1,278.41 KFD TRAINING & CONSULTAT 590.00 KIMBALL MIDWEST 793.78 KLASEK, ROBERT J 23.21 KOMLINE-SANDERSON ENGINE 970.62 KUS, TOM 229.50 LANG PONTIAC-CADILLAC-SU 225.15 LANGOS CORP 5,800.00 LEE AUTO MCHENRY 51.35 LINCOLN EQUIPMENT INC 4,899.50 LISAFELD, JEFF 5.00 Regular Meeting Page 3 2011 November 7, 138.00 MAZZUCA, JOE 940.00 TANY p18.01 MCCA , BRIT 2 MCCANN NN INDUSTRIES INC 2,685 00 6 858.96 MCHENRY ANA MCHENRY AREA LYYOUTH COMM 45.00 CHIEFS OF 99.00 MCHENRY COUNTY COLLEGE 136.52 MCHENRY COUNTY 68 MCHENRY FIRESTONE 14905 MCMASTER-CARR SUPPLY CO 9 MEADE ELECTRIC COM 60 p020 PANY I LD 89.04 DONA MEYER JR, 510.00 MEYER MATERIAL COMPANY 64.00 MG MECHANICAL A 16.52 MID AMERICAN WATER OF WA TER MORITZ, SHERRIE 6,500.00 MULCH CENTER, THE 2,718.00 NICOLET SCENIC TOURS 747.08 55.00 NICOR GAS NORTH SUBURBAN WATER 175.00 NORTHEAST WISCONSIN TECH 86.64 NORTHWEST ELECTRICAL SUP 15 162,33 PETROLIANCE LLC 258.97 PETTIBONE & CO, P F 174.96 PRECISION SERVICE & PART 1,169.05 PRIME TACK & SEAL CO 1,450.00 PUCHALSKI, RICHARD J 116.00 RASKE, KELLY 657.54 RELIABLE MAINTENANCE INC 70•00 ROAD RAGE INC 485.00 ROTARY CLUB OF MCHENRY 31,76 SCIAME, RYAN 194.00 SECRETARY OF STATE / POT' 159.00 ST PAULS EPISCOPAL CHURC 596.48 STANS OFFICE TECHNOLOGIE 921.17 STAPLES ADVANTAGE 640.18 STAPLES CREDIT PLAN 75.00 STATE FIRE MARSHAL 60.00 STULL, RICH 32.99 SYNEK, JENNIFER 958.87 TASER INTERNATIONAL 182.78 THELEN MATERIALS LLC 71.78 TRAFFIC CONTROL & PROTEC 192.35 USA BLUEBOOK 300.00 VAN GALDER BUS COMPANY 49.98 VARVIL, MARYBETH 130.08 WALMART COMMUNITY 5 681.79 WASTE MANAGEMENT OF WI P 227.99 WHOLESALE DIRECT INC 227.94 WILSON NURSERIES INC 639.00 WIRCH, STEVE 430.24 ZAHN, DAN 32.00 .00 ZASADA, MICHAEL 245,03.00 GRAND TOTALS 29 FUND TOTALS 123,030.49 GENERAL FUND 10,699.50 DEVELOPER DONATION FUND 32,010.00 CAPITAL IMPROVEMENTS FUND 71,712.57 WATER/SEWER FUND 1,935.73 INFORMATION TECHNOLOGY FUND . ,20400 POLICE PENSION FUND 245,092.29 620400 TOTALS Voting Aye: Santi, Glab, Schaefer, Blake,Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Regular Meeting Page 4 November 7,2011 CONSENT AGENDA ITEM SCH #A: RESOLUTION Alderman Peterson noted I ESTABLISHING 2012 CITY COUNCIL MEETING He inquired if it was re s last Year Council reduced the nu TING Administrator Black responded Y necessary to continue to have three tuber of scheduled Per month duringally ne this is a bus meetings in May meetings. Bla this time would be appropriate.y time of the Y and June. two meetings in May year. Staff believes that three City y and June. Alderman Peterson stated meetings his preference for Alderman Wimmer concurred with Alderman Alderman Condon stated she Peterson. schedule. would support dropping one more meeting from the Alderman Glab inquired if amendment of the understanding meetings scheduled each Municipal Code g Council has the right a Year. Attorney was required prior to without amending g establish the annual Y meeting schedule responded it was his Glab. g the Municipal Code. He stated he meetin would look into the matte o resolution matter for Alderman Alderman Schaefer stated he presented. is comfortable with the Council meeting schedule as Motion by Glab, seconded b 12 City Council meeting schedule Y Schaefer, to accept Staffs recommendation to pass a resolution establishing the 21 JANUARY-7:30 P,M ule as presented: 4 Wednesday FEBRUARY_7.30 P.M. i6 Monday 6 Monday MARCH-7.30 P M 30 Monday 20 Monday 5 Monday 19 Monday APRIL-7.30 P.M. MAY-7:30 P.M. 2 Monday 7 Monday JUNE-7:30 P.M. 16 Monday 14 Monday 4 Monday 23 Monday Annual Meeting 21 Monday11 Monday 18 Monday JULY-7:30 P.M. AUGUST-7:30 P.M. 2 Monday 6 Monday 10 Monday -7:30 P.M. 16 Monday 13 Monday Monday 24 Monday 23 Monday 27 Monday OCTOBER-7:30 P.M. NOVEMBER-7:30 P.M. 1 Monday 5 Monday DECEMBER-7:30 P.M. 15 Monday 19 Monday 3 Monday 29 Monday 17 Monday Regular Meeting Page 5 November 7,2011 Voting Aye: Santi, Glab, Schaefer, Condon. Voting Nay: Blake, Wimmer, Peterson. Absent: None. Motion carried. Alderman Condon suggested Staff evaluate the schedule and determine when it might be prudent to eliminate a meeting. Alderman Peterson stated he would like to eliminate a meeting in October as well as May and June. REQUEST FROM MCHENRY ROTARY CLUB FOR SPECIAL USE PERMIT, SPECIAL EVENT LIQUOR LICENSE CITY SUPPORT SERVICES, AND TEMPORARY ADVERTISING SIGNS FOR BLUES, BREWS AND BBQ'S FESTIVAL IN PETERSEN PARK ON AUGUST 3,4,5, 2012 Assistant Administrator Hobson stated the McHenry Rotary Club has requested a temporary use permit to allow a new event, Blues, Brews and BBQs Festival on August 3-5, 2012. The event would be held in Petersen Park and include a request for a special event liquor license, City support services and posting of temporary advertising signs in advance of the event. Assistant Administrator Hobson noted the Rotary Club has agreed to pay for City police services at an overtime rate of $50/hour. The Rotary Club has also agreed to pay a park rental fee of $500 to cover the cost of park setup and patrol of washroom facilities by a parks employee. Staff has reviewed the request and supports the event as presented. Mayor Low noted Chamber CEO Kay Bates is a member of the Rotary Club and is aware of the plans. Measures are being taken to ensure there would be no conflict with previously scheduled Fiesta Days events which would take place in July. Alderman Condon noted it sounds like a great event. Alderman Santi concurred it is a unique idea and applauded the Rotary Club for stepping out to create a new event in the community. Alderman Blake concurred it is a great idea. Alderman Wimmer stated he would like to see the fee for park rental waived, particularly as the event is being sponsored by a local service group. Assistant Administrator Hobson noted the City has been trying to move away from waiving fees and recovering costs associated with providing use of parks and support services. Alderman Glab stated he does not support waiving the fees. He opined the City would contribute more than $500 towards providing services for the event. Regular Meeting Page 6 November 7,2011 Alderman Condon noted Alderman Wimmer brings up a good point. The Rotary Club contributes to the community. However, the City needs to make sure expenses associated with the event are covered. She suggested approving the matter this evening and looking into covering only direct expenses at a later date. Motion by Condon, seconded by Santi, to accept Staffs recommendation to approve the request submitted by the McHenry Rotary Club to host Blues, Brews & BBQ's Festival on August 3-5, 2012, as follows: 1. Use of Petersen Park for the event from 4:30 p.m. until 11 p.m. on Friday; 11:30 a.m. until 11 p.m. on Saturday; 11:30 a.m. until 8 p.m. on Sunday; 2. Special event liquor license to sell beer, wine and malt beverages; 3. Temporary advertising signs posted in municipal rights-of-way from July 20th through August 6th; 4. City Police services to be reimbursed at a rate of$50/hour per officer; 5. Associated City support services. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. ORDINANCE PROVIDING FOR AMENDMENT OF MUNICIPAL CODE CHAPTER 12 RELATING TO PAWNBROKERS AND SECONDHAND DEALERS Chief of Police Jones stated the Police Department subscribes to a service called Leads Online that assists law enforcement agencies nationwide with solving a variety of crimes. Leads Online maintains a searchable electronic database which assists in identifying the sale or pawning of stolen property. Chief Jones noted state law requires businesses that deal in purchase of property and/or pawning of property to maintain records that are accessible to local law enforcement. Staff is proposing an amendment to the Municipal Code which would require businesses dealing in secondhand merchandise to take a photograph of the item along with a picture of the seller's state identification and download it onto the Leads Online program, which would be searchable solely by law enforcement personnel. Chief Jones stated there would be no costs incurred by local businesses to register the secondhand merchandise online. Chief Jones noted the Department pays $3,500 per year for access to Leads Online. Motion by Schaefer, seconded by Blake, to accept Staffs recommendation to pass an ordinance providing for the amendment to the Municipal Code Chapter 12 relating to pawnbrokers and secondhand dealers as presented. Regular Meeting Page 7 November 7,2011 Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR SIGN VARIANCE—JO-ANN FABRICS STORE, 3310 SHOPPERS DRIVE Director of Construction and Neighborhood Services Schwalenberg stated a request was submitted by Jo-Ann Fabrics and Crafts for a sign variance at their new facility to be located at 3310 Shoppers Drive. The request is for four additional wall signs, namely, "Classes", "Floral", "Decor", and "Seasonal". The installation of the four signs would not exceed the total wall sign area allowed by ordinance. It is Staff's recommendation to approve the sign variance as requested. Motion by Schaefer, seconded by Santi, to accept Staff's recommendation to approve a sign variance as requested by Jo-Ann Fabrics and Crafts to allow four additional wall signs at its facility to be located at 3310 Shoppers Drive, as presented. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR SIGN VARIANCE—HOBBY LOBBY, 2000 NORTH RICHMOND ROAD Director Schwalenberg stated a request was submitted by Hobby Lobby for a sign variance for their new facility to be located at 2000 North Richmond Road. The request is for four additional wall signs to be displayed on the building: "Crafts", "Frames", "Seasonal", and "Floral". The four additional wall signs would be permissible as far as signage area on the building is concerned. It is therefore Staffs recommendation to approve the request for sign variance as presented. Motion by Santi, seconded by Schaefer, to accept Staff's recommendation to approve a sign variance to allow four additional wall signs as requested by Hobby Lobby for its facility to be located at 2000 North Richmond Road, as presented. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Regular Meeting Page 8 November 7,2011 ORDINANCE PROVIDING FOR THE SUBMISSION OF A REFERENDUM QUESTION ON THE MARCH 20, 2012 GENERAL PRIMARY ELECTION BALLOT REGARDING ELECTRIC POWER AGGREGATION FOR RESIDENTIAL AND SMALL COMMERCIAL RETAIL USERS Deputy Administrator Martin stated Staff has thoroughly researched the possibility of participation in a power aggregation process which would be available for use by City residents and small business customers. Many other municipalities in the State have likewise investigated this issue and have determined that power aggregation is advantageous in that it provides residents and small business owners an avenue to reduce power costs over a long period of time. Deputy Administrator Martin stated Staff is currently is working in conjunction with McHenry County Council of Governments and other communities to coordinate a joint aggregate purchase of electricity for residential and small commercial retail customers. Staff has prepared an ordinance which if approved would direct Staff to submit a referendum question for inclusion on the March 20, 2012 General Primary Election ballot regarding electric power aggregation. He noted a summary of the process to achieve electric power aggregation is as follows: 1. A consultant will be employed to assist with educating residents regarding the March 20, 2012 referendum question and guiding municipalities through the process changing energy providers; 2. If the referendum question is approved, an ordinance to proceed with the electric aggregation process will be considered by the City Council; 3. In May 2012, the City Council would approve a plan of operation, which would be developed by a committee and reviewed during two required public hearings; 4. A bid process would be used to select and agree to contract terms with a new energy provider(July 2012); 5. Notices providing an opportunity to opt-out of the program would be sent to residential and small commercial business users(August 2012); 6. The transition to a new electric supplier would occur in October 2012. Alderman Blake stated he had questions regarding this matter which were answered by Deputy Administrator Martin earlier in the day. Alderman Blake also stated it is good to put the issue in the hands of the voters. Alderman Peterson asked what kind of education process would occur. Deputy Administrator Martin responded one of the education methods would be through information provided in the City Newsletters. A consultant would provide educational materials to be used to respond to questions regarding this matter. Alderman Condon stated she was a bit concerned about the referendum question process. She noted she is glad there is no cost to residents. She stated it appears it could be beneficial to everyone if the referendum questions passes and electric power aggregation is implemented. Alderman Santi thought that it was important to include information regarding the upcoming referendum question in the upcoming City newsletters. Regular Meeting Page 9 November 7,2011 Alderman Schaefer, citing a previous referendum question, stated it is important to educate the residents. Motion by Blake, seconded by Wimmer, to accept Staffs recommendation to pass an ordinance providing for placement of a referendum question on the March 20, 2012 General Primary Election Ballot regarding the electric power aggregation for City residents and small commercial business customers. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. SECOND AMENDMENT TO OPTION AND STRUCTURE LEASE AGREEMENT BETWEEN THE CITY OF MCHENRY AND NEW CINGULAR WIRELESS LLC Deputy Administrator Martin stated in August 2008 the City of McHenry entered into an Option and Structure Lease Agreement with New Cingular Wireless ( A T&T) for the use of 200 square feet of ground on the site of the Sioux Lane water tower. In May 2009 the Agreement was amended to include the requirement of a $25,000 removal and restoration bond. At this time a second amendment is being proposed which would increase the square footage from 200 square feet to 2263 square feet, raising the monthly rent to $2,370. This amendment also includes a provision for possible future expansion of 59 square feet which would result in total monthly rent of $2,900.50. Staff has prepared an ordinance authorizing the proposed amendments to the initial agreement. Staff would recommend approval of the attached ordinance provided the Agreement is executed within 90 days of Council approval. Motion by Wimmer, seconded by Santi, to accept Staffs recommendation to pass an ordinance authorizing the second amendment to the Option and Structure Lease Agreement between the City of McHenry and New Cingular Wireless providing for additional rental area and association monthly rental costs as presented, subject to the Agreement being executed within 90 days of Council approval. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR STATEMENT AND REPORT Mayor Low stated the next Council meeting is scheduled for November 21, 2011. Mayor Low reported the annual Christmas Walk and Jaycees Toys for Tots Parade are scheduled for Sunday, November 20, 2011. Regular Meeting Page 10 November 7,2011 COMMITTEE REPORTS Chairman Alderman Condon stated a Community Development Committee meeting is scheduled for Tuesday, November 8, 2011. The Committee is in the process of establishing its goals and objectives for 2012. Chairman Alderman Peterson reported the Parks and Recreation Committee meeting previously scheduled for November 9, 2011 has been postponed to a date to be determined. STAFF REPORTS There were no Staff Reports. FUTURE AGENDA ITEMS Alderman Wimmer inquired if there had been any issues regarding the generators at the Shamrock Farms Park. Assistant Administrator Hobson responded there have been none. Alderman Blake noted he has driven by with his windows open and has not heard any noise created by the generators. Alderman Glab inquired if there have been any complaints regarding glare from the spotlights at the Shamrock Farms Park. Director Schwalenberg responded the lights are in compliance with City ordinance. Readings from the spotlight beams have been taken and they do not exceed ordinance allowable maximums. ADJOURNMENT Motion by Peterson, seconded by Wimmer, to adjourn the meeting at 8:34 p.m. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 8:34 p.m. Mayor City Clerk ,DATE 11/16/2011 03:24 PM CITY OF MCHENRY PAGE 1 LIST OF BILLS COUNCIL MEETING 11/21/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 11110529 100 45 16489 1000BULBS.COM 916669HOLIDAY LIGHTS 11/21/11 0 111611 150.13 100.45.6110 1111 111611 GLJ3108 150.13 111611 11110636 100 46 1418 AALTO, SARAH M 618433-A PARKS PROGRAM INSTRUCTOR 11/21/11 0 111611 225.00 100.46.5110 1111 111611 GLJ3109 225.00 111611 11110637 100 XXXXX 1071 ACE HARDWARE, BJORKMAN'S OCT 2011 MATERIALS & SUPPLIES 11/21/11 0 111611 983.74 100.01.6110 1111 111611 GLJ3109 328.89 111611 100.33.5370 1111 111611 GLJ3109 34.16 111611 100.33.6110 1111 111611 GLJ3109 255.92 111611 100.41.6950 1111 111611 GLJ3109 35.03 111611 100.45.5370 1111 111611 GLJ3109 27.88 111611 100.45.6110 1111 111611 GLJ3109 220.87 111611 100.45.6270 1111 111611 GLJ3109 80.99 111611 11110638 XXXXX XXXXX 1071 ACE HARDWARE, BJORKMAN'S OCT 2011 MATERIALS & SUPPLIES 11/21/11 0 111611 565.05 510.31.6110 1111 111611 GLJ3109 107.36 111611 510.32.6110 1111 111611 GLJ3109 367.75 111611 590.00.5110 1111 111611 GLJ3109 89.94 111611 11110639 100 33 1108 ADAMS ENTERPRISES INC, R 465899SUPPLIES 11/21/11 0 111611 143.50 100,33.5370 1111 111611 GLJ3109 143.50 111611 11110640 510 32 1108 ADAMS ENTERPRISES INC, R 465899SUPPLIES 11/21/11 0 111611 47.90 510.32.6110 1111 111611 GLJ3109 47.90 111611 11110641 100 33 1108 ADAMS ENTERPRISES INC, R 466504SUPPLIES 11/21/11 0 111611 23.40 100.33.5370 1111 111611 GLJ3109 23.40 111611 11110642 580 32 1113 ADVANCED AUTOMATION AND 11-1473 SCADA SYSTEM CONTROLS 11/21/11 0 111611 9,107.15 580.32.8500 1111 111611 GLJ3109 9107.15 111611 580-CWWSWW 11110643 580 32 1113 ADVANCED AUTOMATION AND 11-1474 MECHANICAL PANELS 11/21/11 0 111611 3,308.72 580.32.8500 1111 111611 GLJ3109 3308.72 111611 580-CWWSWW 11110644 580 32 1113 ADVANCED AUTOMATION AND 11-1487 SCADA SYSTEM CONTROLS 11/21/11 0 111611 1,536.89 580.32.8500 1111 111611 GLJ3109 1536.89 111611 580-CWWSWW 11110645 580 32 1113 ADVANCED AUTOMATION AND 11-1507 SCADA SYSTEM CONTROLS 11/21/11 0 111611 5,781.52 580.32.8500 1111 111611 GLJ3109 5781.52 111611 580-CWWSWW 11110646 100 22 1414 ALTERNATE POWER INC 54000 GENERATOR LOAD TEST 11/21/11 0 111611 600.00 100.22.5110 1111 111611 GLJ3109 600.00 111611 11110647 210 00 1665 ASCAP 500640084 SUMMER CONCERT MUSIC LICENS 11/21/11 0 111611 316.99 210.00.6110 1111 111611 GLJ3109 316.99 111611 DATE 11/16/2011 03:24 PM CITY OF MCHENRY PAGE 2 LIST OF BILLS COUNCIL MEETING 11/21/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 11110648 100 XXXXX 1450 AT&T OCT/NOV ALARM CIRCUITS 11/21/11 0 111611 87.91 100.43.5320 1111 111611 GLJ3109 31.39 111611 100.45.5320 1111 111611 GLJ3109 32.56 111611 100.33.5320 1111 111611 GLJ3109 23.96 111611 11110649 510 XXXXX 1450 AT&T OCT/NOV ALARM CIRCUITS 11/21/11 0 111611 12.34 510.31.5320 1111 111611 GLJ3109 10.89 111611 510.32.5320 1111 111611 GLJ3109 1.45 111611 11110650 100 XXXXX 1452 AT&T LONG DISTANCE 813828058 LONG DISTANCE PHONE SERVICE 11/21/11 0 111611 180.84 100.01.5320 1111 111611 GLJ3109 174.46 111611 100.22.5320 1111 111611 GLJ3109 .08 111611 100.30.5320 1111 111611 GLJ3109 .17 111611 100.33.5320 1111 111611 GLJ3109 5.48 111611 100.41.5320 1111 111611 GLJ3109 .22 111611 100.45.5320 1111 111611 GLJ3109 .43 111611 11110651 510 XXXXX 1452 AT&T LONG DISTANCE 813828058 LONG DISTANCE PHONE SERVICE 11/21/11 0 111611 27.12 510.31.5320 1111 111611 GLJ3109 24.90 111611 510.32.5320 1111 111611 GLJ3109 2.22 111611 11110652 100 22 1738 AUTO TECH CENTERS INC 230287TIRES 11/21/11 0 111611 417.00 100.22.5370 1111 111611 GLJ3109 417.00 111611 11110631 100 45 2005 BARCO PRODUCTS COMPANY 71101711 MEMORIAL BENCH/SHERMAN 11/21/11 0 111611 1,041.50 100.45.6110 1111 111611 GLJ3109 1041.50 111611 11110632 100 45 2153 BERGGREN, LEE 247901OVERHEAD DOOR TRANSMITTER 11/21/11 0 111611 95.00 100.45.6110 1111 111611 GLJ3109 95.00 111611 11110633 100 03 2636 BRENNAN, DAN 10/31/11 MOWING SERVICES 11/21/11 0 111611 700.00 100.03.5110 1111 111611 GLJ3109 700.00 111611 11110634 100 01 2765 BUSS FORD SALES 5001066 VEHICLE REPAIR PARTS 11/21/11 0 111611 40.16 100.01.5370 1111 111611 GLJ3109 40.16 111611 11110635 100 22 2765 BUSS FORD SALES 42450 VEHICLE REPAIR PARTS 11/21/11 0 111611 15.06 100.22.5370 1111 111611 GLJ3109 15.06 111611 11110607 100 01 2991 CABAY & COMPANY INC 44956 CLEANING SUPPLIES 11/21/11 0 111611 126.75 100.01.6110 1111 111611 GLJ3109 126.75 111611 11110608 100 22 3015 CARQUEST AUTO PARTS STOR OCT 2011 VEHICLE REPAIR PARTS 11/21/11 0 111611 176.27 100.22.5370 1111 111611 GLJ3109 176.27 111611 11110609 510 32 3015 CARQUEST AUTO PARTS STOR OCT 2011 VEHICLE REPAIR PARTS 11/21/11 0 111611 81.11 510.32.5370 1111 111611 GLJ3109 81.11 111611 11110610 100 33 3012 CASEY EQUIPMENT COMPANY C92414VEHICLE REPAIR PARTS 11/21/11 0 111611 187.27 100.33.5370 1111 111611 GLJ3109 187.27 111611 ;DATE 11/16/2011 03:24 PM CITY OF MCHENRY PAGE 3 LIST OF BILLS COUNCIL MEETING 11/21/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 11110611 100 01 3157 CENTEGRA OCCUPATIONAL HE 99750 MEDICAL SERVICES 11/21/11 0 111611 68.60 100.01.5110 1111 111611 GLJ3109 68.60 111611 11110612 510 32 3253 CHICAGO CHAIN & TRANSMIS 208970EQUIPMENT REPAIR PARTS 11/21/11 0 111611 237.71 510.32.5375 1111 111611 GLJ3109 237.71 111611 11110613 510 32 3285 CINTAS CORPORATION #355 35500992-9SUPPLIES 11/21/11 0 111611 146.16 510.32.6110 1111 111611 GLJ3109 146.16 111611 11110614 100 XXXXX 3285 CINTAS CORPORATION #355 35501000-2SUPPLIES 11/21/11 0 111611 541.00 100.01.6110 1111 111611 GLJ3109 526.24 111611 100.33.6110 1111 111611 GLJ3109 14.76 111611 11110615 100 33 3285 CINTAS CORPORATION #355 355-01000 EMPLOYEE UNIFORM RENTALS 11/21/11 0 111611 167.76 100.33.4510 1111 111611 GLJ3109 167.76 111611 11110616 510 32 3285 CINTAS CORPORATION #355 35500992-9EMPLOYEE UNIFORM RENTALS 11/21/11 0 111611 397.56 510.32.4510 1111 111611 GLJ3109 397.56 111611 11110617 100 22 3462 CODE BLUE DESIGNS 1104124347KANINE SOFTWARE 11/21/11 0 111611 255.50 100.22.6310 1111 111611 GLJ3109 255.50 111611 11110618 100 33 3509 COMCAST CABLE NOV/DEC INTERNET SERVICES 11/21/11 0 111611 50,02 100.33.5320 1111 111611 GLJ3109 50.02 111611 11110619 510 XXXXX 3509 COMCAST CABLE NOV/DEC INTERNET SERVICES 11/21/11 0 111611 25.76 510.31.5320 1111 111611 GLJ3109 22.73 111611 510.32.5320 1111 111611 GLJ3109 3.03 111611 11110620 620 00 3509 COMCAST CABLE NOV/DEC INTERNET SERVICES 11/21/11 0 111611 74.90 620.00.5110 1111 111611 GLJ3109 74.90 111611 11110621 510 32 3531 COMED 5757142087SEWER PUMPING CHARGES 11/21/11 0 111611 122.50 510.32.5510 1111 111611 GLJ3109 122.50 111611 11110622 510 XXXXX 3565 CONSTELLATION NEWENERGY 4456614 WATER/SEWER PUMPING CHARGES 11/21/11 0 111611 21,633.58 510.31.5510 1111 111611 GLJ3109 4299.97 111611 510.32.5510 1111 111611 GLJ3109 17333.61 111611 11110623 510 XXXXX 3565 CONSTELLATION NEWENERGY 4464357 WATER/SEWER PUMPING CHARGES 11/21/11 0 111611 18,494.50 510.31.5510 1111 111611 GLJ3109 4785.88 111611 510.32.5510 1111 111611 GLJ3109 13708.62 111611 11110624 100 01 3742 CURRAN CONTRACTING COMPA 77346 DUMP SERVICE 11/21/11 0 111611 10.00 100.01.6110 1111 111611 GLJ3109 10.00 111611 11110625 100 33 3742 CURRAN CONTRACTING COMPA 77296 MATERIALS 11/21/11 0 111611 208.59 100.33.6110 1111 111611 GLJ3109 208.59 111611 11110626 510 31 3742 CURRAN CONTRACTING COMPA 77296 MATERIALS 11/21/11 0 111611 51.00 510.31.6110 1111 111611 GLJ3109 51.00 111611 DATE 11/16/2011 03:24 PM CITY OF MCHENRY PAGE 4 LIST OF BILLS COUNCIL MEETING 11/21/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ---------------------------------------------------------------------------------------------------------------------------------- 11110627 100 33 3742 CURRAN CONTRACTING COMPA 77215 MATERIALS 11/21/11 0 111611 1,725.42 100.33.6110 1111 111611 GLJ3109 1725.42 111611 11110628 620 00 3751 CUSHING TECHNOLOGIES INC PSIMS SOFTWARE SUPPORT 11/21/11 0 111611 2,250.00 620.00.5110 1111 111611 GLJ3109 2250.00 111611 11110629 620 00 3757 CUTTING EDGE COMMUNICATI 3788 WIRELESS ACCESS POINT 11/21/11 0 111611 4,180.00 620.00.6270 1111 111611 GLJ3109 4180.00 111611 11110630 620 00 3757 CUTTING EDGE COMMUNICATI 3840 PARKING LOT CAMERA REPAIRS 11/21/11 O 111611 92.50 620.00.5110 1111 111611 GLJ3109 92.50 111611 11110600 510 32 4004 D'ANGELO NATURAL SPRING OCT 2011 BOTTLED DISTILLED WATER 11/21/11 0 111611 54.25 510.32.6110 1111 111611 GLJ3109 54.25 111611 11110601 100 22 4560 DOUG'S TRANSMISSIONS 11-1367 VEHICLE REPAIRS 11/21/11 0 111611 1,175.00 100.22.5370 1111 111611 GLJ3109 1175.00 111611 11110602 510 32 4637 DREISILKER ELECTRIC MOTO I782945 EQUIPMENT REPAIR PARTS 11/21/11 0 111611 265.92 510.32.5375 1111 111611 GLJ3109 265.92 111611 11110603 100 22 10144 DUCAK, KELLY 10/31-11/4TRAINING EXPENSE REIMB 11/21/11 0 111611 28.60 100.22.5420 1111 111611 GLJ3109 28.60 111611 11110604 100 41 4747 DURA BILT FENCE II INC 7828 FENCING REMOVAL & INSTALLATION 11/21/11 0 111611 1,075.00 100.41.5110 1111 111611 GLJ3109 1075.00 111611 11110605 100 33 4760 DURA WAX COMPANY INC, TH 352947CLEANING SUPPLIES 11/21/11 0 111611 95.65 100.33.6110 1111 111611 GLJ3109 95.65 111611 11110606 100 01 4760 DURA WAX COMPANY INC, TH 352867CLEANING SUPPLIES 11/21/11 0 111611 34.50 100.01.6110 1111 111611 GLJ3109 34.50 111611 11110593 510 31 5050 EAST JORDAN IRON WORKS 3434424 HYDRANT 11/21/11 0 111611 1,500.00 510.31.6110 1111 111611 GLJ3109 1500.00 111611 11110594 510 31 5050 EAST JORDAN IRON WORKS 3433713 HYDRANT 11/21/11 0 111611 1,525.00 510.31.6110 1111 111611 GLJ3109 1525.00 111611 11110595 100 XXXXX 5109 ED'S AUTOMOTIVE/JIM'S MU OCT 2011 VEHICLE SAFETY INSPECTIONS 11/21/11 0 111611 46.00 100.33.5370 1111 111611 GLJ3109 23.00 111611 100.45.5370 1111 111611 GLJ3109 23.00 111611 11110596 510 31 5109 ED'S AUTOMOTIVE/JIM'S MU OCT 2011 VEHICLE SAFETY INSPECTIONS 11/21/11 O 111611 92.00 510.31.5370 1111 111611 GLJ3109 92.00 111611 11110597 100 33 5107 ED'S RENTAL & SALES INC 26690-1 PURCHASED PARTS 11/21/11 0 111611 49.27 100.33.6110 1111 111611 GLJ3109 49.27 111611 ,DATE 11/16/2011 03:24 PM CITY OF MCHENRY PAGE 5 LIST OF BILLS COUNCIL MEETING 11/21/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 11110598 100 33 5107 ED'S RENTAL & SALES INC 26408-1 CHAIN SAW CHAIN 11/21/11 0 111611 15.95 100.33.6110 1111 111611 GLJ3109 15.95 111611 11110599 100 33 5107 ED'S RENTAL & SALES INC 26926-1 PURCHASED PARTS 11/21/11 0 111611 79.26 100.33.5370 1111 111611 GLJ3109 79.26 111611 11110587 100 22 6029 FAST EDDIES CAR WASH OCT 2011 SQUAD CAR WASHES 11/21/11 0 111611 262.65 100.22.5370 1111 111611 GLJ3109 262.65 111611 11110588 100 47 6285 FIRST BAPTIST CHURCH NOV 2011 PARKS PROGRAMS RENTAL SPACE 11/21/11 O 111611 154.0.0 100.47.5110 1111 111611 GLJ3109 154.00 111611 11110589 100 22 6390 FLESCH COMPANY INC, GORD IDG735COPIER MAINTENANCE 11/21/11 0 111611 116.69 100.22.5110 1111 111611 GLJ3109 116.69 111611 11110591 100 01 6570 FOX VALLEY FIRE & SAFETY 655675WIRELESS FIRE ALARM SERVICES 11/21/11 0 111611 46,620.00 100.01.5110 1111 111611 GLJ3109 46620.00 111611 11110590 100 33 6559 FOXCROFT MEADOWS INC 38055 GRASS SEED AND SUPPLIES 11/21/11 0 111611 300.60 100.33.6110 1111 111611 GLJ3109 300.60 111611 11110592 100 46 6644 FREUND, LORETTA MRS CLAUS SERVICES 11/21/11 0 111611 75.00 100.46.6920 1111 111611 GLJ3109 75.00 111611 11110584 100 47 7281 G IMPRESSIONS INC 10-001908 SIGNS 11/21/11 0 111611 57.75 100.47.6920 1111 111611 GLJ3109 57.75 111611 11110581 100 22 7007 GALLS AN ARAMARK CO LLC 511706583 SUPPLIES 11/21/11 0 111611 170.16 100.22.6110 1111 111611 GLJ3109 170.16 111611 100-FORFEIT 11110582 100 22 7007 GALLS AN ARAMARK CO LLC 511709167 SUPPLIES 11/21/11 0 111611 180.80 100.22.6110 1111 111611 GLJ3109 180.80 111611 100-FORFEIT 11110583 610 00 7158 GERBER COLLISION & GLASS 732885VEHICLE REPAIRS 11/21/11 0 111611 210.13 610.00.5980 1111 111611 GLJ3109 210.13 111611 11110585 XXXXX XXXXX 7538 GOODMARK NURSERIES LLC 8304 TREES 11/21/11 0 111611 1,645.00 100.41.6950 1111 111611 GLJ3109 1195.00 111611 610.00.5980 1111 111611 GLJ3109 450.00 111611 11110586 100 47 7643 GROVE, KELLY 9/12-11/7 PARKS PROGRAM INSTRUCTOR 11/21/11 0 111611 341.25 100.47.5110 1111 111611 GLJ3109 341.25 111611 11110570 510 32 8042 HAWKINS INC 3279922 CHEMICALS 11/21/11 0 111611 560.65 510.32.6110 1111 111611 GLJ3109 560.65 111611 11110571 510 32 8042 HAWKINS INC 3231668 CHEMICALS 11/21/11 0 111611 560.65 510.32.6110 1111 111611 GLJ3109 560.65 111611 DATE 11/16/2011 03:24 PM CITY OF MCHENRY PAGE 6 LIST OF BILLS COUNCIL MEETING 11/21/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 11110572 510 32 8042 HAWKINS INC 3276337 CHEMICALS 11/21/11 0 111611 897.25 510.32.6110 1111 111611 GLJ3109 897.25 111611 11110573 100 41 1 HAYWOOD, CATHY PARKS PROGRAM REFUND 11/21/11 0 111611 142.72 100.41.3637 1111 111611 GLJ3109 142.72 111611 11110574 100 33 3662 HERITAGE-CRYSTAL CLEAN L 11834924 USED ANTIFREEZE REMOVAL 11/21/11 0 111611 90.00 ' 100.33.5370 1111 111611 GLJ3109 90.00 111611 11110575 510 32 3662 HERITAGE-CRYSTAL CLEAN L 11871745 PARTS CLEANER SERVICE 11/21/11 0 111611 137.06 510.32.6110 1111 111611 GLJ3109 137.06 111611 11110576 740 00 8650 HRGREEN 76847 TOMMY'S TRANSFER STATION 11/21/11 0 111611 703.25 740.00.5220 1111 111611 GLJ3109 703.25 111611 11110577 740 00 8650 HRGREEN 76837 RT 31 MCDONALD'S 11/21/11 0 111611 959.00 740.00.5220 1111 111611 GLJ3109 959.00 111611 11110578 740 00 8650 HRGREEN .76829 LIBRARY REVIEW 11/21/11 0 111611 274.00 740.00.5220 1111 111611 GLJ3109 274.00 111611 11110579 440 00 8650 HRGREEN 20/77080 ROUTE 31 & 120 INTERSECTION 11/21/11 0 111611 26,900.50 440.00.5110 Jill 111611 GLJ3109 26900.50 111611 440-RT31/120 11110580 XXXXX XXXXX 8740 HUFFMAN LANDSCAPE 11/2/11 TREE REMOVAL & PLANTING 11/21/11 0 111611 870.00 100.41.6950 1111 111611 GLJ3109 570.00 111611 610.00.5980 Jill 111611 GLJ3109 300.00 111611 11110564 100 01 9083 ICMA 334899MEMBERSHIP RENEWAL 11/21/11 0 111611 941.49 100.01.5410 1111 111611 GLJ3109 941.49 111611 11110568 100 22 9521 INTOXIMETERS 346319SUPPLIES 11/21/11 0 111611 25.45 100.22.6110 1111 111611 GLJ3109 25.45 111611 11110565 760 00 9086 IPPFA FOERSTER MEMBERSHIP RENEWAL 11/21/11 0 111611 775.00 760.00.5410 1111 111611 GLJ3109 775.00 111611 11110566 100 41 9561 IPRA MEMBERSHIP RENEWALS 11/21/11 0 111611 732.00 100.41.5410 1111 111611 GLJ3109 732.00 111611 11110567 100 41 9640 ISA 185154MEMBERSHIP RENEWAL 11/21/11 0 111611 245.00 100.41.6950 1111 111611 GLJ3109 245.00 111611 11110569 100 45 10151 JETTS HEATING & AIR INC 7337 HANGING HEATER REPAIRS 11/21/11 0 111611 142.50 100.45.5110 1111 111611 GLJ3109 142.50 111611 11110561 100 33 11286 KIMBALL MIDWEST 2178769 SUPPLIES 11/21/11 0 111611 231.90 100.33.5370 1111 111611 GLJ3109 245.36 111611 100.33.5370 1111 111611 GLJ3109 EARLY PAY DISCOUNT 13.46CR 111611 :DATE 11/16/2011 03:24 PM CITY OF MCHENRY PAGE 7 LIST OF BILLS COUNCIL MEETING 11/21/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 11110562 100 22 11640 KREASSIG, DANIEL 10/16-19 911 CONFERENCE EXPENSE REIM 11/21/11 0 111611 50.95 100.22.5420 1111 111611 GLJ3109 50.95 111611 11110563 100 22 11763 KUSTOM SIGNALS INC 451635TRIPOD 11/21/11 0 111611 120.00 100.22.6210 1111 111611 GLJ3109 120.00 111611 11110559 100 01 12026 LAKESIDE PEST CONTROL SE 06533OPEST CONTROL SERVICES 11/21/11 0 111611 110.00 100.01.5110 1111 111611 GLJ3109 110.00 111611 11110560 100 22 1074 LEXISNEXIS 20110930 CUSTOM COMPREHENSIVE REPORT 11/21/11 O 111611 118.00 100.22.5110 1111 111611 GLJ3109 118.00 111611 11110545 100 01 14067 MCANDREWS PC, THE LAW OF 01 105LEGAL FEES - TRAFFIC 11/21/11 0 111611 6,800.00 100.01.5230 1111 111611 GLJ3108 6800.00 111611 11110546 100 XXXXX 14068 MCAULIFF & SEMROW PC OCT 2011 ADMINISTRATIVE LAW JUDGE 11/21/11 0 111611 1,200.00 100.03.5110 1111 111611 GLJ3108 120.00 111611 100.22.5110 1111 111611 GLJ3108 1080.00 111611 11110547 510 31 14246 MCHENRY ANALYTICAL WATER 1105038 WATER SAMPLE ANALYSIS 11/21/11 0 111611 420.00 510.31.5110 1111 111611 GLJ3108 420.00 111611 11110548 100 47 14247 MCHENRY AREA CHAMBER OF 45980 SUPPLIES FOR PARKS PROGRAM 11/21/11 O 111611 350.00 100.47.6110 1111 111611 GLJ3108 350.00 111611 11110549 260 00 14276 MCHENRY COMMUNITY HIGH S OCT 2011 OPERATING FEES 11/21/11 0 111611 854.00 260.00.6970 1111 111611 GLJ3108 854.00 111611 11110550 260 00 14275 MCHENRY COMMUNITY SCHOOL OCT 2011 OPERATING FEES 11/21/11 0 111611 1,152.00 260.00.6970 1111 111611 GLJ3108 1152.00 111611 11110553 200 00 14289 MCHENRY COUNTY CONVENTIO 2012 ANNUAL CONTRIBUTION 11/21/11 O 111611 12,000.00 200.00.5110 1111 111611 GLJ3108 12000.00 111611 11110554 100 01 14258 MCHENRY COUNTY RECORDER OCT 2011 RECORDING FEES 11/21/11 0 111611 40.00 100.01.6940 1111 111611 GLJ3108 40.00 111611 11110555 510 32 14258 MCHENRY COUNTY RECORDER OCT 2012 RECORDING FEES 11/21/11 0 111611 40.00 510.32.6940 1111 111611 GLJ3108 40.00 111611 11110556 510 31 14266 MCHENRY FIRESTONE 18370 TIRES 11/21/11 O 111611 279.70 510.31.5370 1111 111611 GLJ3108 279.70 111611 11110557 100 33 14266 MCHENRY FIRESTONE 18373 TIRE REMOUNT 11/21/11 O 111611 41.98 100.33.5370 1111 111611 GLJ3108 41.98 111611 11110551 260 00 14270 MCHENRY PUBLIC LIBRARY OCT 2011 OPERATING FEES 11/21/11 0 111611 64.00 260.00.6980 1111 111611 GLJ3108 64.00 111611 11110552 260 00 14261 MCHENRY TOWNSHIP FIRE PR OCT 2011 OPERATING FEES 11/21/11 0 111611 64.00 260.00.6990 1111 111611 GLJ3108 64.00 111611 DATE 11/16/2011 03:24 PM CITY OF MCHENRY PAGE 8 LIST OF BILLS COUNCIL MEETING 11/21/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 11110558 510 32 14424 MCMASTER-CARR SUPPLY CO 99181070 SUPPLIES 11/21/11 0 111611 332.38 510.32.6110 1111 111611 GLJ3108 332.38 111611 11110543 100 01 13274 MIDCO 252107PHONE RELOCATIONS 11/21/11 0 111611 267.50 100.01.5110 1111 111611 GLJ3108 267.50 111611 11110544 100 01 13274 MIDCO 252119PHONE RELOCATIONS 11/21/11 0 111611 199.50 100.01.5110 1111 111611 GLJ3108 199.50 111611 11110531 100 XXXXX 14251 NAPA AUTO PARTS MPEC OCT 2011 VEHICLE REPAIR PARTS 11/21/11 0 111611 1,028.59 100.22.5370 1111 111611 GLJ3108 381.76 111611 100.33.5370 1111 111611 GLJ3108 623.82 111611 100.45.5370 1111 111611 GLJ3108 54.86 111611 100.33.5370 1111 111611 GLJ3108 31.85CR 111611 11110532 510 XXXXX 14251 NAPA AUTO PARTS MPEC OCT 2011 VEHICLE REPAIR PARTS 11/21/11 0 111611 179.74 510.31.5370 1111 111611 GLJ3108 98.97 111611 510.32.5370 1111 111611 GLJ3108 80.77 111611 11110533 100 41 15031 NATIONAL RECREATION AND 29548 MEMBERSHIP RENEWAL 11/21/11 0 111611 600.00 100.41.5410 1111 111611 GLJ3108 600.00 111611 11110534 740 00 15144 NEUMANN JR, EDWARD J DEC 2011 PARKING LOT RENTAL 11/21/11 0 111611 500.00 740.00.6960 1111 111611 GLJ3108 500.00 111611 11110536 100 47 15521 NORTHERN ILLINOS WINTER 2011-12 MEMBERSHIP FEE 11/21/11 0 111611 884.22 100.47.5110 1111 111611 GLJ3108 884.22 111611 11110537 510 32 15550 NORTHERN TOOL & EQUIPMEN 24621976 VEHICLE SUPPLIES 11/21/11 0 111611 237.58 510.32.5370 1111 111611 GLJ3108 237.58 111611 11110538 100 33 15557 NORTHWEST ELECTRICAL SUP 17007571 ELECTRICAL SUPPLIES 11/21/11 0 111611 332.97 100.33.6110 1111 111611 GLJ3108 332.97 111611 11110539 100 01 15557 NORTHWEST ELECTRICAL SUP 17008986 ELECTRICAL SUPPLIES 11/21/11 0 111611 184.14 100.01.6110 1111 111611 GLJ3108 184.14 111611 11110540 100 01 15557 NORTHWEST ELECTRICAL SUP 17008339 ELECTRICAL SUPPLIES 11/21/11 0 111611 153.45 100.01.6110 1111 111611 GLJ3108 153.45 111611 11110541 100 33 15557 NORTHWEST ELECTRICAL SUP 17007218 ELECTRICAL SUPPLIES 11/21/11 0 111611 27.57 100.33.6110 1111 111611 GLJ3108 27.57 111611 11110542 100 01 15556 NORTHWEST HERALD 67499 SUBSCRIPTION 11/21/11 0 111611 235.00 100.01.5450 1111 111611 GLJ3108 235.00 111611 11110530 100 01 16716 OTTOSEN BRITZ KELLY COOP 53996 PROFESSIONAL SERVICES 11/21/11 0 111611 629.00 100.01.5230 1111 111611 GLJ3108 629.00 111611 11110457 100 01 17005 PACE 152639LOCAL SHARE DIAL-A-RIDE 11/21/11 0 111611 12,122.71 :DATE 11/16/2011 03:24 PM CITY OF MCHENRY PAGE 9 LIST OF BILLS COUNCIL MEETING 11/21/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 100.01.5110 1111 111611 GLJ3104 12122.71 111611 11110458 510 32 17014 PARKSON CORPORATION 1/1111007 EQUIPMNET PARTS 11/21/11 0 111611 5.67 510.32.5370 1111 111611 GLJ3104 5.67 111611 11110459 510 32 17014 PARKSON CORPORATION 1/10110285EQUIPMNET PARTS 11/21/11 0 111611 1,794.05 510.32.5375 1111 111611 GLJ3104 1794.05 111611 11110460 100 01 2532 PETROLIANCE LLC 9083292 VEHICLE FUEL 11/21/11 0 111611 104.51 100.01.6250 1111 111611 GLJ3104 104.51 111611 11110461 100 03 2532 PETROLIANCE LLC 9086701 VEHICLE FUEL 11/21/11 0 111611 81.37 100.03.6250 1111 111611 GLJ3104 81.37 111611 11110462 100 22 2532 PETROLIANCE LLC 9045094 VEHICLE FUEL 11/21/11 0 111611 2,477.62 100.22.6250 1111 111611 GLJ3104 2477.62 111611 11110463 100 22 2532 PETROLIANCE LLC 9086706 VEHICLE FUEL 11/21/11 0 111611 3,031.45 100.22.6250 1111 111611 GLJ3104 3031.45 111611 11110464 100 33 2532 PETROLIANCE LLC 9086705 VEHICLE FUEL 11/21/11 0 111611 1,000.33 100.33.6250 1111 111611 GLJ3104 1000.33 111611 11110465 510 31 2532 PETROLIANCE LLC 9066703 VEHICLE FUEL 11/21/11 0 111611 433.38 510.31.6250 1111 111611 GLJ3104 433.38 111611 11110466 510 32 2532 PETROLIANCE LLC 9086702 VEHICLE FUEL 11/21/11 0 111611 507.55 510.32.6250 1111 111611 GLJ3104 507.55 111611 11110467 510 32 2532 PETROLIANCE LLC 9083321 VEHICLE FUEL 11/21/11 0 111611 692.40 510.32.6250 1111 111611 GLJ3104 692.40 111611 11110468 100 22 17154 PETTIBONE & CO, P F 23775 EMPLOYEE UNIFORMS 11/21/11 0 111611 99.99 100.22.4510 1111 111611 GLJ3104 99.99 111611 11110469 100 22 17154 PETTIBONE & CO, P F 23819 EMPLOYEE UNIFORMS 11/21/11 0 111611 150.00 100.22.4510 1111 111611 GLJ3104 150.00 111611 11110470 100 22 17154 PETTIBONE & CO, P F 23820 EMPLOYEE UNIFORMS 11/21/11 0 111611 99.98 100.22.4510 1111 111611 GLJ3104 99.98 111611 11110526 100 22 17154 PETTIBONE & CO, P F 23795 EMPLOYEE UNIFORMS 11/21/11 0 111611 42.00 100.22.4510 1111 111611 GLJ3108 42.00 111611 11110471 100 45 19028 PITEL SEPTIC INC 8057 PORTABLE TOILET RENTALS 11/21/11 0 111611 450.00 100.45.5110 1111 111611 GLJ3104 450.00 111611 11110472 100 47 17520 POCIASK, CASSANDRA 7/11-8/1 PARKS PROGRAM INSTRUCTOR 11/21/11 0 111611 126.00 100.47.5110 1111 111611 GLJ3104 126.00 111611 11110473 510 32 17638 PROFESSIONAL INSPECTION 2922 BACKFLOW DEVICE REPLACEMENT 11/21/11 0 111611 665.00 DATE 11/16/2011 03:24 PM CITY OF MCHENRY PAGE 10 LIST OF BILLS COUNCIL MEETING 11/21/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 510.32.5110 1111 111611 GLJ3104 665.00 111611 11110474 510 32 17638 PROFESSIONAL INSPECTION 2961 REBUILD BACKFLOW DEVICE 11/21/11 0 111611 255.00 510.32.5110 1111 111611 GLJ31O4 255.00 111611 11110475 510 32 17638 PROFESSIONAL INSPECTION 2962 REBUILD BACKFLOW DEVICE 11/21/11 0 111611 338.00 510.32.5110 1111 111611 GLJ3104 338.00 111611 11110476 510 32 17638 PROFESSIONAL INSPECTION 2963 REBUILD BACKFLOW DEVICE 11/21/11 0 111611 265.00 510.32.5110 1111 111611 GLJ31O4 265.00 111611 11110477 100 01 17638 PROFESSIONAL INSPECTION 3001 REBUILD BACKFLOW DEVICE 11/21/11 0 111611 395.00 100.01.5110 1111 111611 GLJ31O4 395.00 111611 11110478 100 45 17638 PROFESSIONAL INSPECTION 3002 REBUILD BACKFLOW DEVICE 11/21/11 0 111611 395.00 100.45.5110 1111 111611 GLJ31O4 395.00 111611 11110479 100 33 17638 PROFESSIONAL INSPECTION 3003 REBUILD BACKFLOW DEVICE 11/21/11 0 111611 316.80 100.33.5110 1111 111611 GLJ3104 316.80 111611 11110480 510 XXXXX 17638 PROFESSIONAL INSPECTION 3003 REBUILD BACKFLOW DEVICE 11/21/11 0 111611 163.20 510.31.5110 1111 111611 GLJ3104 144.00 111611 510.32.5110 1111 111611 GLJ3104 19.20 111611 11110481 510 32 17638 PROFESSIONAL INSPECTION 3004 REBUILD BACKFLOW DEVICE 11/21/11 0 111611 395.00 510.32.5110 1111 111611 GLJ3104 395.00 111611 11110482 100 01 18738 QUICK, KATHLEEN SUPPLIES REIMB 11/21/11 0 111611 74.49 100.01.6110 1111 111611 GLJ31O4 74.49 111611 11110483 100 33 19148 RELIABLE SAND & GRAVEL 3648 MATERIALS 11/21/11 0 111611 1,740.69 100.33.6110 1111 111611 GLJ31O4 1740.69 111611 11110484 510 31 19148 RELIABLE SAND & GRAVEL 3648 MATERIALS 11/21/11 0 111611 255.55 510.31.6110 1111 111611 GLJ31O4 255.55 111611 11110485 100 XXXXX 19170 RESERVE ACCOUNT 107370390 MAILING MACHINE POSTAGE 11/21/11 0 111611 1,320.63 100.01.5310 1111 111611 GLJ3104 42.72 111611 100.02.5310 1111 111611 GLJ3104 181.50 111611 100.03.5310 1111 111611 GLJ3104 115.38 111611 100.04.5310 1111 111611 GLJ3104 523.70 111611 100.22.5310 1111 111611 GLJ3104 316.93 111611 100.30.5310 1111 111611 GLJ3104 5.56 111611 100.41.5310 1111 111611 GLJ31O4 134.84 111611 11110486 510 XXXXX 19170 RESERVE ACCOUNT 107370390 MAILING MACHINE POSTAGE 11/21/11 0 111611 307.12 510.31.5310 1111 111611 GLJ3104 306.68 111611 510.32.5310 1111 111611 GLJ3104 .44 111611 11110487 100 33 19531 ROC CONSTRUCTION SUPPLY 23119 SUPPLIES 11/21/11 0 111611 124.38 100.33.6110 1111 111611 GLJ3104 124.38 111611 DATE 11/16/2011 03:24 PM CITY OF MCHENRY PAGE 11 LIST OF BILLS COUNCIL MEETING 11/21/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 11110488 100 22 20017 SAFE KIDS WORLDWIDE ORGS48079 CAR SEAT TECH CERTIFICATION 11/21/11 0 111611 75.00 100.22.5430 1111 111611 GLJ3104 75.00 111611 11110489 100 22 20017 SAFE KIDS WORLDWIDE 7122121111CAR SEAT TECH CERTIFICATION 11/21/11 0 111611 75.00 100.22.5430 1111 111611 GLJ3104 75.00 111611 11110490 100 22 20017 SAFE KIDS WORLDWIDE 7122291111CAR SEAT TECH CERTIFICATION 11/21/11 0 111611 75.00 100.22.5430 1111 111611 GLJ3104 75.00 111611 11110491 100 22 20015 SAM'S CLUB OCT 2011 SUPPLIES 11/21/11 0 111611 242.85 100.22.6210 1111 111611 GLJ3104 242.85 111611 11110492 100 XXXXX 20095 SCHOPEN PEST SOLUTIONS 12012 PEST CONTROL SERVICES 11/21/11 0 111611 137.70 100.46.5110 1111 111611 GLJ3104 68.85 111611 100.47.5110 1111 111611 GLJ3104 68.85 111611 11110493 100 01 20150 SECRETARY OF STATE #405 VEHICLE REPLACEMENT PLATES 11/21/11 0 111611 9.00 100.01.6940 1111 111611 GLJ3104 9.00 111611 11110494 100 41 1 SLONE, DAWN PARKS PROGRAM REFUND 11/21/11 0 111611 30.00 100.41.3637 1111 111611 GLJ3104 30.00 111611 11110495 100 03 20707 STAN'S FINANCIAL SERVICE 13131 LARGE FORMAT COPIER/SCAN 11/21/11 0 111611 222.00 100.03.5110 11080352 1111 111611 GLJ3104 222.00 111611 222.00 11110496 620 00 20710 STANS OFFICE TECHNOLOGIE 286432DOMAIN CERTIFICATE 11/21/11 0 111611 359.95 620.00.5110 1111 111611 GLJ3104 359.95 111611 11110497 100 03 20710 STANS OFFICE TECHNOLOGIE 28653000PIER METER READING 11/21/11 0 111611 453.62 100.03.5110 1111 111611 GLJ3104 453.62 111611 11110498 100 33 20710 STANS OFFICE TECHNOLOGIE 286531COPIER ANNUAL MAINTENANCE 11/21/11 0 111611 230.00 100.33.5110 1111 111611 GLJ3104 230.00 111611 11110499 510 XXXXX 20710 STANS OFFICE TECHNOLOGIE 286531COPIER ANNUAL MAINTENANCE 11/21/11 0 111611 230.00 510.31.5110 1111 111611 GLJ3104 115.00 111611 510.32.5110 1111 111611 GLJ3104 115.00 111611 11110500 620 00 20710 STANS OFFICE TECHNOLOGIE 286780INTERNET SERVICES 11/21/11 0 111611 179.00 620.00.5110 1111 111611 GLJ3104 179.00 111611 11110501 100 XXXXX 20711 STAPLES ADVANTAGE 8020053918OFFICE SUPPLIES 11/21/11 0 111611 121.58 100.00.6210 1111 111611 GLJ3104 824.67CR 111611 100.01.6210 1111 111611 GLJ3104 103.47 111611 100.04.6210 1111 111611 GLJ3104 381.87 111611 100.22.6210 1111 111611 GLJ3104 339.33 111611 100.00.6210 1111 111611 GLJ3104 121.58 111611 11110502 XXXXX XXXXX 20711 STAPLES ADVANTAGE 8020132707OFFICE SUPPLIES 11/21/11 0 111611 349.43 100.00.6210 1111 111611 GLJ3104 24.09 111611 DATE 11/16/2011 03:24 PM CITY OF MCHENRY PAGE 12 ` LIST OF BILLS COUNCIL MEETING 11/21/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 100.01.6210 1111 111611 GLJ3104 204.91 111611 100.02.6210 Jill 111611 GLJ3104 54.49 111611 100.41.6210 Jill 111611 GLJ3104 26.95 111611 620.00.6210 Jill 111611 GLJ3104 36.99 111611 11110503 100 33 21247 THELEN MATERIALS LLC 272009MATERIALS 11/21/11 0 111611 239.53 100.33.6110 1111 111611 GLJ3104 239.53 111611 11110504 200 00 21260 THREE D DESIGN STUDIO LL 2011-08-1 DOG PARK DESIGN FEES 11/21/11 0 111611 2,105.60 200.00.5110 Jill 111611 GLJ3104 2105.60 111611 11110505 100 47 21287 TILLING, CARIE 9/13-10/18PARKS PROGRAM INSTUCTOR 11/21/11 0 111611 78.75 100.47.5110 1111 111611 GLJ3104 78.75 111611 11110506 100 22 21538 TOPS IN DOG TRAINING COR 12988 K-9 TRAINING AND FOOD 11/21/11 0 111611 309.95 100.22.6310 1111 111611 GLJ3104 309.95 111611 11110507 450 00 22396 ULTRA STROBE COMdUNICATI 7504 NEW SQUAD EQUIPMENT 11/21/11 0 111611 2,906.70 450.00.8300 1111 111611 GLJ3104 2906.70 111611 11110508 100 XXXXX 22497 UNITED PARCEL SERVICE 60X485451 UPS SERVICES 11/21/11 0 111611 88.27 100.01.5310 1111 111611 GLJ3104 28.27 111611 100.04.5310 1111 111611 GLJ3104 60.00 111611 11110509 510 32 22669 USA BLUEBOOK 508858SUPPLIES 11/21/11 0 111611 866.88 510.32.6110 Jill 111611 GLJ3104 866.88 111611 11110510 510 32 22669 USA BLUEBOOK 509454SUPPLIES 11/21/11 0 111611 41.51 510.32.6110 1111 111611 GLJ3104 41.51 111611 11110511 510 32 22669 USA BLUEBOOK 509576SUPPLIES 11/21/11 0 111611 34.10 510.32.6110 1111 111611 GLJ3104 34.10 111611 11110512 510 32 22669 USA BLUEBOOK 517792SUPPLIES 11/21/11 0 111611 72.00 510.32.6110 1111 111611 GLJ3104 72.00 111611 11110513 510 31 22669 USA BLUEBOOK 517847SUPPLIES 11/21/11 0 111611 85.67 510.31.6110 1111 111611 GLJ3104 85.67 111611 11110514 510 32 22669 USA BLUEBOOK 519996SUPPLIES 11/21/11 0 111611 269.47 510.32.5375 1111 111611 GLJ3104 269.47 111611 11110515 510 31 22669 USA BLUEBOOK 520961SUPPLIES 11/21/11 0 111611 158.02 510.31.6110 1111 111611 GLJ3104 158.02 111611 11110516 510 32 22669 USA BLUEBOOK 524319SUPPLIES 11/21/11 0 111611 385.68 510.32.6110 Jill 111611 GLJ3104 385.68 111611 11110517 100 03 10519 VACULA, JOHN T 1152 TREE REMOVAL SERVICES 11/21/11 0 111611 500.00 100.03.5110 1111 111611 GLJ3104 500.00 111611 DATE 11/16/2011 03:24 PM CITY OF MCHENRY PAGE 13 LIST OF BILLS COUNCIL MEETING 11/21/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ---------------------------------------------------------------------------------------------------------------------------- 11110518 100 47 3661 VALLEY VIEW ACRES 10297 PARKS PROGRAM INSTRUCTOR 11/21/11 0 111611 170.00 100.47.5110 1111 111611 GLJ3104 170.00 111611 11110519 XXXXX XXXXX 23152 VERIZON WIRELESS 2652614973CELL PHONE SERVICES 11/21/11 0 111611 1,546.77 100.01.5320 1111 111611 GLJ3104 202.35 111611 100.02.5320 1111 111611 GLJ3104 59.51 111611 100.03.5320 1111 111611 GLJ3104 108.70 111611 100.22.5320 1111 111611 GLJ3104 701.59 111611 100.30.5320 1111 111611 GLJ3104 33.69 111611 100.33.5320 1111 111611 GLJ3104 261.05 111611 100.41.5320 1111 111611 GLJ3104 57.48 111611 100.45.5320 1111 111611 GLJ3104 68.51 111611 100.46.5320 1111 111611 GLJ3104 2.17 111611 100.47.5320 1111 111611 GLJ3104 2.51 111611 620.00.5320 1111 111611 GLJ3104 49.21 111611 100.01.5320 1111 111611 GLJ3107 .01CR 111611 620.00.5320 1111 111611 GLJ3107 .01 111611 11110520 510 XXXXX 23152 VERIZON WIRELESS 2652614973CELL PHONE SERVICES 11/21/11 0 111611 138.83 510.31.5320 1111 111611 GLJ3104 98.56 111611 510.32.5320 1111 111611 GLJ3104 40.27 111611 11110521 510 32 24028 WASTE MANAGEMENT OF WI P 2471827424SLUDGE DISPOSAL SERVICES 11/21/11 0 111611 6,851.11 510.32.5580 1111 111611 GLJ3104 6851.11 111611 11110522 510 31 24038 WATER SOLUTIONS UNLIMITE 30734 CHEMICALS 11/21/11 0 111611 5,300.00 510.31.6110 1111 111611 GLJ3104 5300.00 111611 11110523 100 41 1 WOLD, JACQUI PARKS PROGRAM REFUND 11/21/11 0 111611 156.15 100.41.3636 1111 111611 GLJ3104 156.15 111611 11110524 100 46 27010 ZAHN, DAN 11/10/11 PARKS PROGRAM INSTRUCTOR 11/21/11 0 111611 486.00 100.46.5110 1111 111611 GLJ3104 486.00 111611 11110525 XXXXX XXXXX 27765 ZUKOWSKI ROGERS FLOOD & 95804 LEGAL FEES - CORP 11/21/11 0 111611 6,420.00 100.01.5230 1111 111611 GLJ3104 5445.00 111611 290.00.5110 1111 111611 GLJ3104 975.00 111611 EXPENDED LIQUID ACCRUAL GRAND TOTALS 259,797.49 RECAP TOTALS EXPENDED LIQUID ACCRUAL FUND TOTALS 100 GENERAL FUND 111,893.82 222.00 200 TOURISM FUND 14,105.60 210 BAND FUND 316.99 DATE 11/16/2011 03:24 PM CITY OF MCHENRY PAGE 14 LIST OF BILLS COUNCIL MEETING 11/21/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 260 ANNEXATION FUND 2,134.00 290 TIF FUND 975.00 440 CAPITAL IMPROVEMENTS FUND 26,900.50 450 CAPITAL EQUIPMENT FUND 2,906.70 510 WATER/SEWER FUND 69,344.72 580 UTILITY IMPROVEMENTS FUND 19,734.28 590 MARINA OPERATIONS FUND 89.94 610 RISK MANAGEMENT FUND 960.13 620 INFORMATION TECHNOLOGY FUND 7,224.56 740 RETAINED PERSONNEL ESCROW 2,436.25 760 POLICE PENSION FUND 775.00 +*rt 259,797.49 222.00 AGENDA SUPPLEMENT TO: Mayor and City Council ' FROM: Douglas Martin, Deputy City Administrator FOR: November 21,2011 Regular City Council Meeting RE: FaVade Improvement Grant for the property located at 1252 N Green Street ATT: Landmark Commission meeting minutes,November 1,2011 Fagade Improvement Grant application Photograph of existing fagade Background. The Fagade Improvement Grant program is available to owners of commercial buildings 50 years and older. Attached is an application submitted by Vim. Tonyan& Sons on behalf of the owners of Some Other Nuts located at 1252 North Green Street,requesting assistance in the amount of$2,800 to repair the western fagade of the building. The proposed renovations consist of patching existing masonry, installing metal siding over the transom windows and complete demolition of the metal canopy overhanging the sidewalk. Analysis. Depicted on the attached photo, circa 1940-50, is the original front fagade of the building, which consisted of masonry,transom windows and a fabric awning that projected a few feet over the sidewalk. Under the facade grant program painting, tuckpointing, cleaning, remodeling, restoration or rehabilitation of the front side, or rear facade facing a major street or public access is eligible for funding. Funds approved by the City Council are reimbursed to the applicant upon project completion. The cost of the proposed work at 1252 N Green Street is approximately$13,214 however $7,100 to install metal siding over the transom windows is only an estimate due to unknown conditions behind the windows, which will be evaluated further when the metal canopy is demolished. At its November 1st meeting, the Landmark Commission recommended awarding $2,800 to the applicant. Staff concurs with this recommendation. Recommendation. To approve a Facade Improvement Grant in the amount of$2,800 for the property located at 1252 N Green Street contingent upon facade restoration as described in this supplement. City of McHenry Landmark Commission Nov. 1, 2011 Meeting called to order at 7:OOPM Members Present: Pat Wirtz, James Johnson, Gerhard Rosenberg, Marie Wilt, Marya Dixon, Zelinda Paluch, Joyce Motuszewich and Kaaren Gies Members Absent: Lauren Adams and Pat Schafer. City Staff. Doug Martin Guests: Aldermen Vic Santi and Andy Glab, Helen Glab, Don Tonyan and Chuck Tonyan The meeting started with the discussion of a Facade Grant request. The bldg. at 1252 Green St is in need of repair from a wind storm and the Tonyans representing Wm. Tonyan and Sons, Inc. presented the commission a proposal for the restoration of the facade, which included removal of the canopy that covers the sidewalk and restoring the original brick facade. Kaaren G. made a motion that the demolition and restoration work be accepted as presented, James J. 2nd, all approved. The amount that the commission has available in the facade grant account is $2800 and after much discussion, Gerhard R. made a motion that the city consider granting that amount, if possible, to the owner, Rose Lillegard, for the repairs, seconded by James J., all approved. Motion carried. Doug Martin will present this to the city council at the meeting on Nov.21. CITY OF WHENRY LANDMARK COMMISSION FACADE IMPROVEMENT GRANT PROGRA>41 APPLICATION FORM Applicant's name: �c� Address: `y 050 v"- 1;2 Phone; Day Su —y Eveni 'rka Building Owner'a name: US ,- r Building Owner: Business Owner: 60 . Structure name: —S o•�e c,--4 -en IV V -�-- Address• 2 Y� r e lew s v- Date of Original Construction:_ _ Builder. Historic Photo and Data to be included:_/ 9 PhO Total Estimated cost of ro p posed facade work; Attach a copy or fhree quallfled estimates. Proposed schM o�"l rk: Starting Date: Completion Date: 12,1 Required Attachments: (Soe criteria) • Drawings and specifications of proposed work • Photographs of the existing facade Historic photos and data + Photographs of adjacent structures Anyapplfcaflon without any of the above will not be considered complete and will not be eligible for considers Lion. All work must be initiated 80 to 120 days after the Landmark Commission has approved it, and completed no later than 1 year after the date of approval. It is the responsibility of the applicant to notify the Commission Chairperson of the progress of the project, particularly when the project work is delayed in any manner. I have read and understand the criteria for approval of the McHenry Landmark Commission Facade improvement Grant Applicaj::Signatum Date _._L.,l Building Owner Si tune Date rage 1 01! chuck From: "McHenry County Historical Society"<info@mchsonline.org> To: <chuck@wmtonyan.com> Sent: Tuesday,October 25,2011 10:47 AM Attach: Green Street,McHenryjpgjpg;1252 Green Street,McHenry with traffic light.jpg.jpg Subject: 1252 Green Street in McHenry October 25,2011 Chuck Tonyan William Tonyan&Son,Inc. 1400 S.Route 31 McHenry,IL 60050 Please consider this an invoice for one scanned image of the east side of Green Street(the building at 1252 Green Street)in McHenry. $6.00 payable to the McHenry County Historical Society,P.O.Box 434, Union,IL 60180 Thank you, Nancy Fike,Museum Administrator 3 e— :tttrtrq a; aYYY w � r- . ..... .......... � 1 :' ` � I K A f r� 1 ;4; � ii22 Jf a s. .. 4 7 10/25/2011 WM. TO N YAN 1400 South Route 31 ANC SONS INC. McHenry, IL 60050 Phone 815-385-4466 GENERAL CONTRACTORS Fax 815-385-8439 PROPOSAL SUBMITTED TO: Date: 6/28/11 Name: Rose Lilligard Store Front Renovations Some Other Nuts 1252 Green St. McHenry,IL 60050 fax 815-344-4589 The undersigned proposes to fumish all materials and perform all labor necessary to complete the following: Metal Siding Repair Remove existing metal,signage and furring. Install new wood fumng,sign backing,26 ga metal siding and trim head,base and sides. Reinstall sign and plywood signs. All work to be perfomred from a man lift do to structural concerns of existing canopy roof. Remove Metal panels 51'x11'=561 sq.ft 6.0 hrs Wood furring 4 pcs x 70'=280' 4.5 hrs Plywood 128 Sq ft and sign backing 2.0 hrs Haul and dispose of materials 10 cy dumpster 2.0 hrs $255.00 Reinstall New furring,4 rows 2x4 ptl x70'=280'x$.46 5.0 hrs $128.80 Sign backing surface mounted for plywood. 2.0 reuse Rehang 4 sheets of plywood for signage 4.0 reuse Quick-con fasteners 35 pcs @.45 $15.70 4 sheets of%4"x4'x8 x$36.10 treated plywood backing 2.0 hrs $144.40 Trim base flash 80'x$1.39 5.0 hrs $111.20 Top trim 70'x$1.78 5.0 hrs $124.60 2 end J channels x$1.45 @ 12' 0.7 hrs $34 80 Siding 70'x11'=7.7 squares x$1.62 11.5 hrs $1,247.40 Labor add for working from lift "18 hrs Screws and rivets $30 00 Shipping,crate and fuel surcharge $400.00 Unload 2.0 hrs Hoist materials 3.0 hrs Labor total.........................................................72.7 hrs x$85 $6,179.50 Equipment Saw, nibbler,screw guns, $108-00 _ Remove and replace light up sign. $540.00 Insurance $265 00 OH&P $1,408.91 TOTAL...................................................................................................................... 10 993.31 Canopy Demo o 5tv i�+da f- Lo bt- Co mio le°�d- - ' Remove roofing, electrical fixtures,spot light,wood deck,steel supports and pipe columns. Grind pipe columns flush i with concrete walk and fill with c:,rnent Wch."All material to be legally disposed of. Includes all necessary equipment: All work to be at State of Illinois Prevailing Wage Rates. $6,114.00 Six thousand one hundred fourteen dollars Metal to cover Transom Window In lieu of the metal siding repair as listed above patch masonry and install metal siding over the transom windows To be reviewed after canopy demo.Saw raglet,fur 2 rows x 70',top and bottom flash,wall panel. Budget only $7 100.00 Seven thousand one hundred Remove and replace sign$ f. ' � T l * f CONSENT AGENDA TO: Mayor and City Council FROM: Ryan L. Schwalenberg, Director of Construction and Neighborhood Services FOR: November 21, 2011; Regular City Council Meeting RE: Temporary Use Permit for Treasurer Hunters Roadshow, 1555 S. Route 31, ATT: Permit Application Background: THR & Associates, Inc., based in Springfield, IL, is seeking a temporary use permit to allow a five-day Treasurer Hunters Roadshow collectibles event at the Hampton Inn, 1555 S. Route 31. The event is tentatively planned for December 6 through December 10. They previously held a similar show this past April. This is strictly an evaluation and buying show so there is no sales tax collected. They have also been informed of the requirement for licensing by the city and reporting of all transactions to LeadsOnline. Since this is not a typical activity held at the Hampton Inn and given the property is zoned I-1 Industrial, City Council approval is required. Analysis: Staff is of the opinion this is an appropriate use for the hotel facility, as it will draw business from the people working the show and generate additional hotel/motel tax during the week. In addition, this will attract collectors to McHenry who will patronize our businesses and see the city. Although no sales tax is collected from this multi-day show, the event has ancillary benefits to the city. Recommendation: Staff recommends approval of the request as presented. Cl l'Y OF MCHENRY PERMIT NO. TEMPORARY USE PERMIT APPLICATION OFFICE USE ONLY APPLICANT NAME: ZONING DIST: ADDRESS: Construction and (City:)IRS ` (state:) l (ZiP:) Neighborhood. oeviceb PHONE:Q�" ) L — _ MOBILE:(_) t�l -..NOV 0 9 2011 FAX: E-MAIL: EVENT DATE(S)/HOURS:j ��� _ \ ! `1 City of McHenry PERMIT FEES EVENT ADDRESS: 1� �\\ 9A (� FEE: �GENERAL EVENT DESCRIPTION: 11 A�lt�l Xk\ h� h ' DEPOSIT: 1�� COPIES: EXISTING LAND USE: R� ` TOTAL: SETUP:(Date) l-- TAKE DOWN:(Date) LO 12O`\ EXPIRATION DATE: OPEN TO PUBLIC: YES:El'jjNO ❑(Invitation only) ATTENDANCE(Projected) COUNCIL ACTION: ADMISSION FEE: YES: ❑$ NONE L DATE: PARKING: NO,OF VEHICLES: SELF 96LET ❑REMOTE/SHUTTLE ❑ APPROVED ❑ DENIED ❑ MUSIC: NONE 2/YES ❑(Ifycs) ACOUSTIC ❑AMPLIFIED ❑ W/CONDITIONS:YES❑NO: ❑ TEMPORARY STRUCTURES: NO (a"Y bS ❑(If yes,indicate number,size,and type) WILL EVENT BE ADVERTISED?: NO: ❑YES:21"(Hyes.indicate where and how) 9 AWN\WD- k-7�\k-1tSAW-N -- �L PYROTECHNICS: NO:�ES: ❑(If yes describe) SUBMITTAL CHECKLIST ❑ Completed temporary use permit application. (including property owner signature). ❑ Two copies of site plan showing event layout,location of all structures (existing and/or temporary),property lines,abutting streets,ind ess/egress. ❑ Two copies of a parking plan including on site and/or remote parking/shuttle. ❑ Completed sign permit application,if applicable. I HEREBY CERTIFY THAT ALL INFORMATION CONTAINED HEREIN IS ACCURATE AND TRUE AND THAT I WILL ABIDE BY ALL CITY OF MCHENRY ORDINANCES AND CODES RELATING TO THE ISSUANCE OF THIS TEMPORARY USE PERMIT. SIGNED:_ DATE: IIrD7f�1 (OWN 'T .;K gR-AVMOIUZFD AGENT) SIGNED: DATE: (PROPERTY OWNER) THIS PERMIT IS GRANTED AND ACCEPTED WITH THE EXPRESS UNDERSTANDING AND AGREEMENT THAT SAID TEMPORARY USE SHALL CONFORM IN ALL RESPECTS WITH THE ORDINANCES OF THE CITY OF MCHENRY AS NOW IN FORCE. DATE: (DIRECTOR„CONSTRUCTION AND NEIGHBORHOOD SERVICES 333 S.GREEN STREET McHENRY ILLINOIS 60050 (815)363-2170 November 7, 2011 Re: THR &Associates, Inc. Ohio Valley Gold and Silver Refinery Event Date: December 6-10, 2011 Dear City of McHenry: This correspondence will introduce THR & Associates, Inc., an Illinois corporation, doing business as Ohio Valley Gold and Silver Refinery. Ohio Valley Gold and Silver Refinery has tentatively scheduled an event in your community for a 5-day period starting on the date shown above. Ohio Valley Gold and Silver Refinery provides citizens in your community and surrounding areas with an opportunity to obtain estimates of value on, and, if appropriate, sell items of varying types. The company purchases collectibles of various kinds, coins, jewelry, precious metals such as gold and silver and other items. The access of THR & Associates, Inc. to national collectors and buyers for items generally provides patrons with greater value for items sold during these events. The event is staffed by employees of THR & Associates, Inc. who have background and experience in a variety of areas pertaining to many of the items to be purchased. My purpose in writing to you today is to introduce the company. THR & Associates, Inc. is committed to compliance with all local and state laws in your jurisdiction pertaining to such an event. We try to-identify, apply for and obtain all necessary permits,. licenses and permissions that are required in your community for THR &Associates, Inc. to conduct its event. The company looks forward to working with you in this process and looks forward to visiting your community with the Ohio Valley Gold and Silver Refinery. Thank you for your attention to this correspondence. If I may supply you with any additional information regarding any aspect of this matter, please fee[free to contact me at your convenience. Sincerely, T H-R &ASSOCIATES, INC T AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas Martin, Deputy City Administrator FOR: November 21, 2011 Regular City Council Meeting RE: Annexation and Zoning Map Amendment to RS4 High-Density Single- Family Residential for the property located at 1802 North Riverside Drive ATT: 1. Location Map 2. Ordinance annexing property 3, Ordinance granting a zoning map amendment to RS-4 High-Density 4. Single-Family Residential 5. Planning and Zoning Commission minutes,November 10, 2011 6. Plat of Annexation Background. The applicants are seeking annexation approval to connect to existing city water and sewer utilities and a zoning map amendment from E Estate to RS-4 High-Density Single-Family Residential for 1802 North Riverside Drive. The subject property is approximately .61 acres located in unincorporated McHenry County and developed with a one-story frame, single-family residence adjacent to the Fox River. The property is currently zoned R-IV, Residential with a one-foot north side yard setback variation. Analysis. The zoning map amendment to RS-4 is consistent with the surrounding area and complies with the intent of the district, which is to provide for the appropriate zoning of existing single-family neighborhoods in the city developed years ago under less stringent development standards. The rezoning request will not adversely impact adjacent properties in any manner. The property in question is contiguous to 1803 N Riverside Drive, which was annexed to the city in 2003. As point of reference,the properties located at 1625, 1810 and 1811 N Riverside Drive were annexed to the city in 2002. With the exception of 1810 N Riverside, which exceeds one-acre, all properties were rezoned to RS-4. Recommendation. Approval of attached ordinances annexing and rezoning 1802 North Riverside Drive from E Estate to RS-4 High-Density Single-Family Residential. Location 1 1803 Riverside Dr.(Annexed and rezoned RS-4 in 2003) Y r .I 1ject property) , /, h� ORDINANCE NO. AN ORDINANCE ANNEXING APPROXIMATELY .61 ACRES COMMONLY KNOWN AS 1802 N RIVERSIDE DRIVE, IN MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a written petition, signed under oath, by the legal owner of record of the real estate hereinafter described, has been filed with the City Clerk requesting annexation of said real estate to the City legally described on "Exhibit A", attached hereto and incorporated herein, the "SUBJECT PROPERTY", along with a complete and accurate plat of said real estate incorporated herein by reference, which petition has been filed in accordance with 65 ILCS 5/7-1-8; and WHEREAS, said real estate is not located within any other municipality or subject to an annexation agreement with any other municipality, and said real estate is presently contiguous to and may be annexed to the City in accordance with 65 ILCS 5/7-1-1, et seq.; and WHEREAS, the City of McHenry does not provide library or fire protection services to said real estate, so notice to the Fire Protection District or Public Library District of the annexation of said real estate is not required; and WHEREAS, the City has determined that the annexation of said real estate is in the best interest of the City, will promote sound planning and growth of the City, and otherwise enhance and promote the general welfare of the City and its residents. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: That the SUBJECT PROPERTY be and the same is hereby annexed to and made a part of the corporate limits of the City of McHenry, including any and all portions of adjacent street, roads or highways as provided by law. SECTION 2: The City Clerk is hereby directed to cause a certified copy of this ordinance, together with said plat, to be recorded in the Office of the Recorder of Deeds of McHenry County, Illinois. Following the recordation of this ordinance and plat, a copy thereof shall be filed in the Office of the Clerk of McHenry County, Illinois. SECTION 3: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 4: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED THIS DAY OF 2011 AYES: NAYS: ABSTAINED: ABSENT: NOT VOTING: APPROVED THIS DAY OF , 2011 MAYOR ATTEST: CITY CLERK ORDINANCE NO. AN ORDINANCE GRANTING A ZONING MAP AMENDMENT TO PROPERTY LOCATED AT 1802 RIVERSIDE DRIVE, IN THE CITY OF MCHENRY, IN MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a petition has been filed by Mel and Cynthia Locke with the City requesting a Zoning Map Amendment to RS-4, High-Density Single-Family Residential District for the property legally described on "Exhibit A", attached hereto and incorporated herein; the "SUBJECT PROPERTY", and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on November 10, 2011, in the manner prescribed by ordinance and statute; and WHEREAS, as a result of said hearing, the Planning and Zoning Commission did recommend to the City Council the granting of the requested Zoning Map Amendment; and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the requested Zoning Map Amendment is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals and general welfare of its residents. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS,AS FOLLOWS: SECTION 1: That the SUBJECT PROPETY,be granted a Zoning Map Amendment to RS-4, High-Density Single-Family Residential District. SECTION 2: In granting said Zoning Map Amendment, the City Council finds that the requirements of Table 33 of the Zoning Ordinance have been met in that: 1. The requested zoning classification is compatible with the existing uses and zoning of property in the environs; 2. The requested zoning classification is supported by the trend of development in the general area; 3. The requested zoning classification is consistent with the objectives of the City of McHenry Comprehensive Plan; and 4. The requested classification promotes the public interest. SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED THIS DAY OF , 2011 AYES: NAYS: ABSTAINED: ABSENT: NOT VOTING: APPROVED THIS DAY OF 12011 MAYOR ATTEST: CITY CLERK Exhibit A Legal Description of the SUBJECT PROPERTY Planning and Zoning Commission Meeting Minutes dated November 10, 2011 Public Hearing: Mel and Cynthia Locke File No. Z-775 1802 N Riverside Drive Map Amendment Chairman Schepler called the Public Hearing to order at 7:32 p.m. regarding File No Z-775 an application for map amendment from E Estate to RS-4 High Density Single Family Residential District upon annexation to the City of McHenry, as submitted by Mel and Cynthia Locke for the property located at 1802 North Riverside Drive. Chairman Schepler stated Notice of the Public Hearing was published in the Northwest Herald on October 21, 2011. Notices were mailed to all abutting property owners of record as required by ordinance. A Certificate of Publication is on file in the City Clerk's Office. In attendance were Mel and Cynthia Locke who were sworn in by Chairman Schepler. Mr. Locke provided a summary of the request before the Commission at this Hearing. He expressed his gratitude for the opportunity to present this matter before the Commission. He stated he would like to annex to the City so that he could connect to municipal water and sewer. His property is currently serviced by private well and septic system. They would like to construct an addition to their home which would require expansion of the existing septic system. As the property is contiguous to the City and it could be serviced by municipal facilities, The County will not allow expansion of the existing septic system. Deputy City Administrator Martin provided the Commission with the Staff Report regarding this matter. He noted the applicant is requesting a map amendment from E Estate to RS-4 High Density Single Family Residential District upon annexation to the City. The subject property is comprised of.61 acre. Deputy Administrator Martin provided a summary of adjacent property zoning and uses. The property located at 1803, adjacent to the subject property, was annexed into the City in 2002 Staff supports the request as presented. Chairman Schepler invited questions and/or comments from the Commission. In response to an inquiry, Deputy Administrator Martin noted there would no variance required as a result of the proposed addition to the existing residence. In response to Chairman Schepler's inquiry, there was no one in the audience who wished to be heard regarding this matter Question was raised by the Commission as to which portion of the property the house was located on. Mr. Locke responded the house is situated on the part adjacent to the river. Motion by Nadeau, seconded by Ekstrom, to recommend to the City Council with regard to File No. Z-775, an application for zoning map amendment from E Estate to RS-4 High Density Single Family Residential District upon annexation for the property located at 1802 North Riverside Drive as presented by applicants Mel and Cynthia Locke be granted, and that Table 33, the Approval Criteria for Map Amendments of the Zoning Ordinance, has been met. Voting Aye: Buhrman, Doherty, Ekstrom, Morck, Nadeau, Schepler, and Thacker. Voting Nay: None. Not Voting: None. Abstaining: None. Absent: None. Motion carried 7-0. Chairman Schepler closed the Public Hearing regarding File No. Z-775 at 7:40 p.m. WO Wr HER ORWY or Mae N- ENim�Y9 BY ORDINA NOR NUMEBMI �� wo° ax, .AREA@, ANUZZED _ 0.6 1465 AcRus, MORE OR Laos A]� � y�/ G�Q�\0� ;• gS 2 , $4 PPRS �F Up1V510N .N / �� I !1'•SOH S 5 41 A2 TP c�AEWAQ scut:I•_a• BE~smLv:ASSUMED / PARCELNm022 COIYl11 LQZ 20 PPRj OFSUgp1V1510N 49- ff f f ff! LEGAL DESCRIPTION. A �(/ PARCEL 1 gR�FC IlI 45 4 W LlSCH'S SUBONSOF BEING A SUBDIVISION OF PART OF THE FRACTIONAL TH AL NORTHWEST RECORDED D UNESECnON26 25.TOWNSHIP / h� - 4OT.4 !!! 45 NORM MANGE B EAST OF THEBOOK THIRD PRINCIPAL MERIDIAN I ACCORDING TO THE PUT THEREOF RECORDED DUNE 28,1611 AS J DOCUMENT NUMBER 19578,N BOOK 1 OF PUfi,PAGE 78 W NeNENRY COUNTY,8YN015. � ! PARCEL 2 i THAT PART OF THE FRACRONAL NORTHWEST QUARTER OF.SECTION 25 AND THAT PART OF THE NORTHEAST OUARTEH OF SECTION 28. Q' / l• f BOTH IN TOWNSHIP 45 NOR M RANGE 8 EAST OF THE THIRD PRINCIPAL MERIDIN!AND ALSO 80NO PART OF LOT 20 W IASCH'S ', - •Rf4. f f SUBDIVISION.BE]NG SITUATED W THE FRACTIONAL NORTHWEST OUARIFFT OF SECTION 25,TOWNSHIP 45 NORTH.RANGE a FAST OF .. 0 . THE THWD PRINCIPAL MERIDIAN AC=14G TO THE PUT THEREOF RECORDED JUNE 28,1811 AS DOCUNFM NUMBER 18578,N BOOK 1 OF PUTS,PAGE lfi W YcHETTRY CWN7Y,IWN015,BOUNDED AND DESCRIBED AS FOLLOWS:BEGINNING AT THE MOST f NORTHERLY CORNER OF LOT 4 OF AFORESAID LASLI/'S SUBOVISIGN;THENCE NORTH D"DECREES,17 YWUTES WEST 372.6 FEET TO .. 40;, f f THE CENTER OF THE RELOCATED MMENRY TO JOHNSBURG ROAD(COMMONLY XNMN AS RNERSIDE DRN ;THENCE SOUTH 21 f DECREES,34 11INUIE5 WEST ALONG THE CENTER OF SAID ROAD,BOOS FEET;THENCE SOUTH 64 DF 17 MINUTES.3722 FEET, YORE OR LESS iD THE MOST WESTERLY CORNER OF LOI 4,AFORESAID.THENCE NORTHEASTERLY ALONG NORTHWESTERLY LINE OF SAID LOT 4,FOR A DISTANCE OF SOLO FEET TO THE POINT OF 8EGINNWG(EXCEPTING THAT PART PREVIOUSLY ANNEXED INTO THE N4). I f f CITYOF YcHENRY),INYcNENRY COUNTY,X1N015. e G� f fff f.f tQ �fff P O fff STALE OF W Wtl s: SIATE OF ILUNOLS counry a 2IYIE2IAY . COUNTY OF MG &S. wE rrmrADe IAro—suLrMTs,uc..m numr cum TXAT rE LOCKE PLAT OF ANNEXATION CITY OF YcNQIRY HN£PPfPN4D 1145 PLAT OF NWT- N NID TUT iNE AIWE h5 SmMW 6 ITT ACCUMTE NAP OF THE ARG 6EING NWExFD WID NNE SCALE:I•-2Y - REVISXINS tli'T OF YCNGUIY.RLW06. XIFIx90Hi ME Mb➢x W FEET Mm ' OEGIUIS 1xtREDF.PJM DATE:10-18-2011 1 . lWry NOT NE oDmr It cQ-. plcNon M inA of urtttury bAU2 Ar•uW fe QYFN U IINW AT YME2W1' ■r�W�T.um w i xu+wx wma m��aort W tK a�iema ma,a N•Gu f YCNe^0'.IW WK.trY OY2 q NumMr paud p.a V�N4 �Nu'�NA L x e!A2mx5 wu xm AE m AUmec mr ui mam6 m wuwm Tux¢ GamcO el N.Gry e(McHenry,pf dA on WA A8V of p01Tb TK Ib oAr BB A�`2011"•�Aa oer,m rc 8 xortYc uw maw.vas uq m Wxos wun s ':2 YpVNFD TOk xa FI10PO8Y lDaEtS: "+'x o>AralMln _ NWT A;W Ni oaGx~ A"•_ ,� Fty Clsh DF Da CRY Df MCHAnry L AH M5101E - A RA Y¢LOo'E Nm2 HWM RhuSOE mAi gsrp 5 RDFES6XWLL IMID SURYEY01{HD. WINS NLG WYRWeY YC RDIEWM DATE:11-39-2D12 4.,-�`ai - ORRRI BY:IVA CNEf2(FD BY:YLTA JOB N0.m10-O3(1 ANf wcw"0r°P'OY AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas Martin, Deputy City Administrator FOR: November 21, 2011 Regular City Council Meeting RE: Amendment to Ordinance No. 0-96-764 expanding existing conditional use permit ATT: 1. Site Map 2. Photographs 3. Ordinance amending Ordinance No. 0-96-764 4. Ordinance No. 0-96-764 Background. In 1996 the property located at 2815 W Route 120, currently Jessup Manufacturing, was rezoned to I-1 Industrial District and received a conditional use permit to allow fabrication of goods and raw materials and outside manufacturing and storage consistent with terms outlined in ordinance 0-96-764. The site consists of multiple parcels and buildings, as well as an outdoor storage area. Supreme Seawall Design is a marine construction company that leases offices in the building adjacent to and owned by Jessup Manufacturing. Supreme Seawall Design is seeking an expansion of the existing conditional use permit to display and store piers, boat lifts, and seawalls in the grass area southwest of the office building to allow customers an opportunity to view the merchandise. Analysis. After inspection the site, staff supports the request and believes additional fencing or landscaping for screening purposes is not necessary as the outdoor area in question is expansive and setback from Illinois Route 120. The grass area is adjacent to unincorporated residences on the west and south sides of the property and existing vegetation and partial wooden fencing lay along the south and west property lines. Currently, Jessup manufacturing stores materials outside on an unpaved surface. In staffs opinion, requiring paving for the proposed outdoor display area would place an undue burden on the business. Further staff believes there will be no deleterious impacts to adjacent properties. The City Council has the option of granting an expansion, enlargement or structural alteration to existing conditional use permits or to send the matter to the Planning and Zoning Commission for consideration at a future public hearing. Recommendation. Staff is recommending the existing conditional use permit be amended without sending the matter to the Planning and Zoning Commission. Staff is also recommending the following conditions be placed on the proposed expansion: 1. Outside display/storage area shall be limited to area legally described on Exhibit B attached hereto and incorporated herein. 2. Outside display/storage shall consist solely of piers, lifts and seawalls sold by Supreme Seawall Design. 3. Outside display/storage area shall be setback a minimum of 15 feet from the north, south and west property lines and properly mowed and maintained. 4. Conditional use permit shall expire if Supreme Seawall Design ceases operation at this location for three consecutive months. Site Map Northside Avenue Illinois Route 120 Office building Proposed outside display/storage area Jessup Manufacturing Existing outside storage area Site photographs taken 11/11/11 "U'�°'ri�P.i w';,I.. �1 Wi �l�.. ~��i .,i ;'✓' ,.r!',-; 'f Sf+:3. LOOKING SOUTH AT OFFICE BUILDING (Building renovations already completed) LOOKING SOUTH FROM ILLINOIS ROUTE 120 (Proposed display/storage site in background) Site photographs Vvi r�' Ji ��,.�',}��'��S�"�l�dFl7•r� � ., t 'Fo .xl �..�p'�.n !1 e' p �i R SI� R', ''� ai iT � tI�P Y � +yt►� P �� t C �s, r J� ��`�;, "'i f � ,ryJ�.•�.N:r�p�7„- 1�.�? �y��ti i � �Y 2:- `� i1 {.�1� � .��3 �:.'t� � �.i' ..� �;�/' •a��T WIMA�i -� il.� r�'�1� f�f...�. r r5 ` WESTERN1 BOUNDARY (Looking 1 II proposed display/storage T LOOKING1 ' TOWARDS 1ROUTE (Proposed display/storage I foreground) ORDINANCE NO. AN ORDINANCE AMENDING CONDITIONAL USE PERMIT 0-96-764 TO ALLOW EXPANSION OF EXISTING OUTDOOR DISPLAY AND STORAGE AREA FOR THE PROPERTY LOCATED ALONG WEST ILLINOIS ROUTE 120 IN THE CITY OF MCHENRY, MCHENRY COUNTY,ILLINOIS. WHEREAS,the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a petition has been filed with the City by Jessup Manufacturing, requesting an amendment to an existing Conditional Use Permit to allow an expansion of the outdoor storage and display area for the property legally described on attached Exhibit A, attached hereto and incorporated herein("the Subject Property"); and WHEREAS, the matter was brought before and considered by the City Council on November 21, 2011 in the manner prescribed by Ordinance, and as a result of said consideration, the City Council did recommend granting the requested expansion of the existing Conditional Use Permit without sending the matter to the Planning and Zoning Commission; and WHEREAS, the City Council has considered the evidence and recommendation and finds the approval of the requested expansion of the Conditional Use Permit is consistent with the-objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals and general welfare of its residents. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: That the Subject Property shall be granted an amendment and expansion to the existing Conditional Use Permit approved by Ordinance 0-96-764 to allow outdoor storage and display of marine-related items including boat piers, slips and seawalls subject to the following conditions: 1. Outside display/storage area shall be limited to area legally described on Exhibit B attached hereto and incorporated herein. 2. Outside display/storage shall consist solely of piers, lifts and seawalls sold by Supreme Seawall Design. 3. Outside display/storage area shall be setback a minimum of 15 feet from the north, south and west property lines and properly mowed and maintained. 4. Conditional use permit shall expire if Supreme Seawall Design ceases operation for three consecutive months. SECTION 2: In granting said amendment to the Conditional Use Permit, the City Council finds that the requirements of Table 31 of the Zoning Ordinance have been met in that: 1. Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has been minimized. 2. Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or air, or other adverse environmental effects of a type or degree not characteristic of permitted uses in the zoning district, have been appropriately controlled; 3. The proposed use will fit harmoniously with the existing natural or man-made character of its surroundings, and with permitted uses in the zoning district. The use will not have undue deleterious effect on the environmental quality, property values, or neighborhood character already existing in the area or normally associated with permitted uses in the district. 4. The proposed use will not require existing community facilities or services to a degree disproportionate to that normally expected of permitted uses in the district, nor generate disproportionate demand for new services or facilities, in such a way as to place undue burdens upon existing development in the area; 5. The proposed use will not be detrimental to the safety or health of the employees, patrons, or visitors associated with the use nor of the general public in the vicinity; and 6. The proposed use is in harmony with all other elements of compatibility pertinent to the Conditional Use and its particular location. SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED THIS DAY OF 52011 AYES: NAYS: ABSTAINED: ABSENT: NOT VOTING: APPROVED THIS DAY OF , 2011 MAYOR ATTEST: CITY CLERK EXHIBIT A Legal Description of subject property EXHIBIT B Legal Description of display/storage area AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas Martin, Deputy City Administrator FOR: November 21,2011 Regular City Council Meeting RE: Consolidation of Pace Dial-A-Ride Services ATT: 1. Ordinance 2. Proposed Intergovernmental Agreement between City of McHenry, McHenry County, City of Crystal Lake, City of Woodstock, for annual Dial-A Ride Transit Services in 2012 3. Proposed Intergovernmental Agreement with Pace for McHenry Service Integration and Coordination Project 4. McHenry County Resolution approving Intergovernmental Agreement with City of Crystal, City of Woodstock, and City of McHenry 5. 2010 Intergovernmental Agreement between McHenry County and Pace Suburban Bus Division of the RTA Background: Pace Dial-a-Ride is a demand response service defined as curb-to-curb pickup and drop off. In 2006, the McHenry County Transit Implementation Task Force commenced discussions with participating governmental units to maximize dial-a-ride service throughout the county. In 2009, a Memorandum of Understanding was approved coordinating calls and dispatch service and as of February 2010, all service trip requests are processed electronically. Throughout 2011, staff has been working with the McHenry County Highway Division, City of Crystal Lake, and City of Woodstock to consolidate four contracts into one to maximize service, standardize fares and service hours,and adopt a standardized"No-Show"policy. To evaluate the benefits and issues associated with integrated Pace service, staff is seeking approval of an Intergovernmental Agreement with the City of Crystal Lake, City of Woodstock and McHenry County for dial-a-ride transit services in 2012; and, an Intergovernmental Agreement with Pace for the McHenry Service Integration and Coordination Project. McHenry County was awarded two federal grants totaling $800,000, to be used over a two-year period that will be utilized to reimburse McHenry, Woodstock, and Crystal Lake up to 50% of all operating costs associated with approved work trips or trips provided to riders with disabilities. Upon receipt of federal funds, the county will reimburse participating municipalities for the eligible trips. An Intergovernmental Agreement executed in 2010 between McHenry County and Pace is attached for your reference. McHenry County, City of Woodstock, and City of Crystal Lake have approved the proposed Intergovernmental Agreement. Analysis. If approved, the proposed agreement with McHenry County, Crystal Lake, and Woodstock will go into effect on January 2, 2012, for the term of one year, with the option to renew for an additional year. Thirty days prior, the county will begin marketing the program to inform the public about the changes. Tables depicting proposed changes to fares and service hours are included in the proposed multi- jurisdictional agreement. Currently, the city's dial-a-ride fare structure is equal to or lower than Pace's minimum fare for fixed route services (Table 1). The city subsidizes dial-a-ride service paying 25% of the operating deficit plus fare differential, which is currently $0.10 for seniors, disabled riders, and students. The proposed agreement with Pace contains no incentive for fixed bus route services traversing and stopping at specified locations throughout the city. Fixed route service is financed solely by Pace and the RTA. The proposed agreement will increase McHenry's fares by $0.10 for seniors and the disabled and $1.00 for students matching general fares on January 2, 2012. It should be noted only 2% of trips were categorized as student fares in the City of McHenry during 2010. The other fare change utilizes a distance-based fare (Table 1), which includes a base fare and $0.25 for each additional mile. Under the proposed agreement, McHenry is not required to adopt the distance-based fare structure until January 2014. As a point of reference in 2010, 100% of the trips in McHenry were seven miles or less. Table 2 includes proposed changes to service and reservation hours with the goal of reducing the number of"no shows" and to proportionally distribute call volume. The proposed changes will add 30 minutes of additional service time weekday mornings, 60 minutes weekday evenings, and 30 minutes on Saturday evenings. Currently, McHenry residents can only make a reservation for the same day with one-hour notice. In an effort to reduce call volume in the mornings for same day service, the proposed changes will allow residents to make reservations up to one-day prior to service. The proposed agreement incorporates a "No-Show" policy that states any ride cancelled with less than two-hours notice is considered a "late cancel" and any ride where the vehicle arrives and the client does not take the ride is considered a"no show." Riders with habitual late cancels or no shows may be suspended from service for one week. Recommendation. To approve 1) the attached ordinance authorizing the Mayor to execute an Intergovernmental Agreement between the City of McHenry, City of Crystal Lake, City of Woodstock, and McHenry County for Dial-A-Ride Transit Services in 2012 with an option to renew for an additional year; and 2) Intergovernmental Agreement between the City of McHenry and Pace the Suburban Bus Division of the Regional Transportation Authority for the McHenry Service Integration and Coordination Project. ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR'S EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF MCHENRY, CITY OF CRYSTAL LAKE AND CITY OF WOODSTOCK AND THE COUNTY OF MCHENRY RELATING FOR ANNUAL DIAL-A-RIDE TRANSIT SERVICES IN 2012 AND; AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF MCHENRY AND PACE THE SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY FOR THE MCHENRY SERVICE INTEGRATION AND COORDINATION PROJECT WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. NOW, THEREFORE, BE IT ORDAINED by the CITY COUNCIL of the CITY OF MCHENRY, McHenry County, Illinois, as follows: SECTION 1: The Intergovernmental Agreement Between The City Of McHenry, City Of Crystal Lake And City Of Woodstock And The County Of McHenry Relating For Annual Dial-A-Ride Transit Services IN 2012 be and the same is hereby approved. A complete and accurate copy of said agreement is attached to this ordinance and incorporated herein by reference. SECTION 2: The Intergovernmental Agreement Between The City Of McHenry And Pace The Suburban Bus Division Of The Regional Transportation Authority For The McHenry Service Integration And Coordination Project be and the same is hereby approved. A complete and accurate copy of said agreement is attached to this ordinance and incorporated herein by reference. SECTION 3: The Mayor and City Clerk are hereby authorized to affix their signatures as Mayor and City Clerk to said Intergovernmental Agreement Between The City Of McHenry, City Of Crystal Lake And City Of Woodstock And The County Of McHenry Relating For Annual Dial-A-Ride Transit Services IN 2012 and said Intergovernmental Agreement Between The City Of McHenry And Pace The Suburban Bus Division Of The Regional Transportation Authority For The McHenry Service Integration And Coordination Project for the uses and purposes therein set forth. SECTION 4: All Ordinance or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 5: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED THIS DAY OF , 2011 AYES: NAYS: ABSTAINED: ABSENT: NOT VOTING: APPROVED THIS DAY OF , 2011 MAYOR ATTEST: CITY CLERK INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF MCHENRY,THE CITY OF CRYSTAL LAKE, THE CITY OF McHENRY,AND THE CITY OF WOODSTOCK FOR ANNUAL DIAL-A-RIDE TRANSIT SERVICES IN 2012 This Intergovernmental Agreement is entered into by and between the County of McHenry, the City of Crystal Lake, the City of McHenry, and the City of Woodstock for the purpose of improving dial-a-ride transit services in McHenry County. 1. McHenry County, the City of Crystal Lake, the City of McHenry, and the City of Woodstock (the _ Partner Agencies) agree to combine local dial-a-ride programs into one contracted service called MCRide with Pace Suburban Bus to improve service delivery, reduce administrative costs, and better utilize grant monies. 2. The Partner Agencies Agree that McHenry County will contract with Pace Suburban Bus to offer dial-a-ride service currently being provided under separate contracts between Pace Suburban Bus and the Partner Agencies. The existing contracts will end when the contract between Pace Suburban Bus and McHenry County begins. 3. The Partner Agencies agree that each municipality will be invoiced 25% of the Operating Deficit by the County and any minimum fare differential. The Operating Deficit to each community will be accounted for separately and will be based on the total costs of trips with an origin and destination in the community after fares are deducted. Minimum fare differential is an amount charged by Pace for fares below the set minimum for dial-a-ride services. 4. The Partner Agencies agree that funding from Pace to cover 75% of the Operating Deficit of the municipal dial-a-ride services will continue to be dedicated to provide dial-a-ride service in the municipalities. 5. The Partner Agencies agree that grant monies will be reimbursed to each municipality for eligible costs paid by the municipality after the County has received reimbursement. 6. The Partner Agencies agree to make incremental fare changes on January 2, 2012 and no later than January 1, 2014 to be equal to or greater than the Pace Minimum Fare as detailed in Table 1. Table 1 Current Flat Fares by Service New Base Fare up to 5 miles and 25 cents for each additional mile Fare Pace Crystal McHenry Woodstock County Crystal Lake& Woodstock&County Type Minimum Lake McHenry on on January 2,2012 Fare January 2, 2012 all by Jan. 2014 General $1.75 $1.50 $1.75 $2.00 $3.00 $1.75 $2.00 Senior $0.85 $0.75 $0.75 $1.00 $3.00 $0.85 $1.00 Disabled $0.85 $0.75 $0.75 $1.00 $3.00 $0.85 $1.00 Student 1 $0.85 1 $0.75 $0.75 1 $1.50 1 $3.00 1 $1.75 1 $2.00 Page 2 of 7 7. The Partner Agencies agree to make changes to the service hours on January 2, 2012 and trip reservation hours on December 31, 2011 as detailed in Table 2. Table 2 Monday-Friday Start Monday-Friday End Saturday Start Saturday End Service Hours 6:00 a.m. 7:00 p.m. 9:00 a.m. 5:00 p.m. Reservation Hours 5:30 a.m. 6:00 p.m. 8:30 a.m. 4:00 p.m. Service Minutes Added Crystal Lake 0 minutes 30 minutes 0 minutes 30 minutes McHenry 30 minutes 60 minutes 0 minutes 30 minutes Woodstock 0 minutes 150 minutes 0 minutes 150 minutes County 0 minutes 0 minutes 0 minutes 0 minutes 8. The Partner Agencies agree to define seniors as individuals 60 years and older. 9. The Partner Agencies agree to make changes to the trip reservation periods on December 31, 2011 to allow trips to be reserved the day before the requested trip up to 1 hour before the requested trip. 10. The Partner Agencies agree to implement the following No-Show Policy: Any ride cancelled with less than 2 hours notice is considered a "late cancel". Any ride where the vehicle arrives and the client does not take the ride is considered a "no show." Riders with habitual late cancels or no shows may be suspended from service for one week. 11. The Partner Agencies agree to monitor service cost effectiveness and make additional changes to service hours, fares, and trip reservation policies only after all Partner Agencies have affirmed changes in writing and the public has been given at least 4 weeks notice of these changes. 12. The Partner Agencies agree that this agreement shall be subject to reapproval annually before November 30, 2012. Headings The headings of several paragraphs of this Agreement are inserted only as a matter of convenience and for reference, and are in no way intended to define, limit, or describe the scope or intent of any provision of this Agreement; nor shall they be construed to affect in any manner the terms and provisions hereof or the interpretation or construction thereof. Indemnification The Cities of Crystal Lake, McHenry, and Woodstock agree to indemnify, defend, and hold harmless the County, its elected officials, its duly appointed officials, agents, employees and representatives, from and against any and all claims suits, settlements, actions, losses, expenses, damages, injuries, judgements, and demands arising out of this Agreement. The County agrees to indemnify, defend, and hold harmless the Cities of Crystal Lake, McHenry, and Woodstock, its elected officials, its duly appointed officials, agents, employees and representatives, from and against any and all claims suits, settlements, actions, losses, expenses, damages, injuries, judgements, and demands arising out of this Agreement. Page 3 of 7 Severability The terms of this Agreement shall be severable. In the event any of the terms or provision of this Agreement are deemed to be void or otherwise unenforceable for any reason, the remainder of this Agreement shall remain in full force and effect. Choice of Law This Agreement shall be subject to and governed by the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any right pursuant to this Agreement shall be in the Circuit Court of McHenry County, Illinois. No Personal Liability No official, director, officer, agent, or employee of the County shall be charged personally or held contractually liable under any term or provision of the Agreement or because of their execution, approval or attempted execution of this Agreement. Modification or Amendment This Agreement, the documents it incorporates, and its attachments constitute the entire Agreement of the parties on the subject matter hereof and may not be changed, modified, discharged, or extended except by written amendment duly executed by the parties. Each party agrees that no representations or warranties shall be binding upon the parties unless expressed in writing herein or in a duly executed amendment hereof, or change order as herein provided. Termination Any party may terminate this Agreement for any or no reason upon providing sixty (60) days' written notice to the other parties. Page 4 of 7 McHenry County Name: Kenneth D. Koehler Signature: Title: Chairman McHenry County Board Date: Attested: Date: Page 5 of 7 City of Crystal Lake Name: Signature: Title: Date: Attested: Date: Page 6 of 7 City of McHenry Name: Signature: Title: Date: Attested: Date: Page 7 of 7 City of Woodstock Name: Signature: Title: Date: Attested: Date: x INTERGOVERNMENTAL AGREEMENT BETWEEN NAME OF MUNICIPALITY,ILLINOIS AND PACE THE SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY FOR THE MCHENRY SERVICE INTEGRATION AND COORDINATION PROJECT THIS AGREEMENT is entered into this day of 2011, and sets forth the agreement between the in the County of McHenry,a body corporate and politic (hereinafter referred to as"the CITY"),with offices located at and the Suburban Bus Division of the Regional Transportation Authority,a municipal corporation created by Sections 104 and 3A.01 of the Regional Transportation Authority Act(70 ILCS 3615/1.04,3A.01),with offices located at 550 West Algonquin Road,Arlington Heights,Illinois 60005 (hereinafter referred to as"PACE"). RECITALS WHEREAS, the CITY and PACE are public agencies'and governmental units within the meaning of the Illinois Governmental Cooperation Act, as specified at 5 ILCS 220/1, et seq., and are authorized by Article 7, Section 10 of the Constitution of the State of Illinois to cooperate,contract,and otherwise associate for public purposes;and WHEREAS, the purpose of the Intergovernmental Cooperation Act and Article 7 of the Constitution of the State of Illinois includes fostering cooperation among governmental bodies;and WHEREAS,the McHenry County Implementation Task Force which is group of government,non-profit agency,and citizen representatives that have been working to improve Paratransit services in McHenry County and of which the CITY is a member,has asked McHenry County Division of Transportation(DOT) to act as lead agency for the McHenry County Service Integration and Coordination Project(hereinafter referred to as the"PROJECT");and WHEREAS,the Sponsors participating in the PROJECT are City of Crystal Lake,City of McHenry,City of Woodstock,Dorr Township,McHenry Township and Greenwood Township;and WHEREAS,the McHenry County DOT and the CITY has requested PACE Paratransit funds used to subsidize the current Dial-A-Ride services for the City of Crystal Lake, McHenry and Woodstock be provided directly to McHenry County DOT for the cost of operations of the PROJECT. WHEREAS,the CITY desires to terminate the PACE Local Share Agreement;and WHEREAS,the CITY desires to participate in the PROJECT;and WHEREAS,the PACE subsidy budgeted for the CITY will be provided to the McHenry County DOT to be used for the cost of operations of the PROJECT;and WHEREAS,PACE understands the McHenry County DOT will enter into an Inter- Governmental Agreement(IGA)with the cities of Crystal Lake,McHenry and Woodstock. Each of these Agreements will detail the funding and operational arrangements between each of the cities and McHenry County DOT. This includes,but is not limited to,service hours,service area(s),fares,rider eligibility,and details for allocation of-funding,service costs and local share reimbursement;and WHEREAS,the McHenry County DOT has applied for funding,and agrees to serve as the administrator and fiscal agent for the PROJECT;and WHEREAS,the RTA,has committed federal funds for'the PROJECT;and WHEREAS,the McHenry County DOT and PACE shall enter into an IGA for the purpose of establishing PACE as Coordinator; and WHEREAS,PACE is in the business of public transportation,has the necessary expertise required of a Coordinator as described herein,and is willing to provide the functions required of Coordinator;and WHEREAS,the specifics of the service design shall be stated in the IGA between Pace the McHenry DOT,as negotiated;and WHEREAS,the McHenry County DOT shall compensate PACE for its time and expertise in operating and implementing the PROJECT;and NOW THEREFORE, in consideration of the mutual promises hereinafter set forth, the parties agree as follows: 1.0 INCORPORATION OF RECITALS AND CONSTRUCTION 1.1 The foregoing recitals are hereby incorporated by reference as though fully set forth herein. 1.2 The headings of the paragraphs and subparagraphs of this AGREEMENT are inserted for convenience of reference only and shall not be deemed to constitute part of this AGREEMENT or to affect the construction hereof. 2.0 PROJECT DESCRIPTION PACE shall provide paratransit services for the CITY as described in the IGA between PACE and the McHenry County DOT as the Coordinator for the PROJECT. PACE shall be compensated by McHenry County DOT for service costs under the IGA between PACE and the McHenry County DOT. 3.0 DEFINITIONS For the purposes of this AGREEMENT,the following definitions shall apply: 3.1 Paratransit services means-the provision of demand responsive transportation by a carrier. 3.2 Carrier or Contractor means-a public or private entity providing passenger transportation on a regular and continuing basis. 3.3 Eligible Rider means-any person who registers and is deemed eligible by McHenry DOT or the CITY for participation in the PROJECT. 3.4 Sponsor means-a unit of local government or an agency that will participate in the PROJECT providing Paratransit services to its Eligible Riders. 3.5 Eligible trip means-Paratransit transportation taken by eligible riders traveling within the eligible service area in accordance with the PROJECT service parameters. 4.0 FUNDING 4.1 PACE shall provide any subsidy budgeted for the CITY directly to the McHenry County DOT. 4.2 Pace shall bill the McHenry DOT on a monthly basis for the CITY share of the PROJECT service cost. 4.3 The McHenry DOT shall pay PACE for services rendered in accordance with the requirements of the IGA between the McHenry DOT and PACE. 5.0 DELIVERABLES PACE shall provide the CITY,on or before the expiration of this AGREEMENT,or promptly after notice of termination,the deliverables specified in Paragraph'7.0 of this AGREEMENT. 6.0 RELATIONSHIP OF THE CITY,PACE,MCHENRY DOT and STEERING COMMITTEE 6.1 PACE shall review and consider the administrative policies developed and recommended for the PROJECT by the Steering Committee.However,any administrative policies recommended by said Steering Committee shall be subject to approval and adoption by the McHenry DOT and PACE. 6.2 The McHenry DOT shall be responsible for the implementation and oversight of the administrative policies that have been reviewed,approved, and adopted by PACE. 6.3 The McHenry DOT shall be responsible for the execution and maintenance of any necessary agreements with the PROJECT Sponsors desiring to provide transportation services for their clients or riders as described in the IGA between the McHenry DOT and PACE. 6.4 PACE shall review and consider service parameters developed and recommended for the PROJECT by the various Sponsors,including but not limited to,service boundaries,Eligible Riders,charges for fares,days and hours of service for each Sponsor's service,and dispute resolution of issues related to Eligible Rider compliance with guidelines for usage.However,any service parameters developed by the PROJECT Sponsors shall be subject to approval and adoption by the McHenry DOT and PACE. 6.5 PACE may contract with other Carriers for the delivery of transportation services and central call center services.Said carriers shall be subcontractors of PACE. 6.6 PACE shall have the right to make minor revisions to the service standards upon written notification to,and concurrence,not to be unreasonably, withheld by the McHenry DOT. 7.0 PACE'S RESPONSIBILITIES 7.1 PACE shall provide the subsidy budgeted for the CITY directly to the McHenry County DOT.The Pace subsidy for the CITY shall be calculated monthly on a year-to-date basis to adjust for actual vehicle hours of service and ensure that the annual Pace Contribution is not depleted in advance before the end of the term of this agreement. 7.2 Pace's goal is to maintain the total funding commitment at historical levels, provided that adequate funding is made available from the RTA. 7.3 In the event that the CITY terminates this AGREEMENT,Pace agrees to negotiate a new agreement with the CITY that will restore funding under the parameters of the historical Paratransit program,provided that the program is in effect and that sufficient funding has been made available from the RTA. 7.4 PACE shall be responsible for performance of the day-to-day operations of the PROJECT and shall enter into contracts with Carriers as subcontractors for the delivery of Paratransit services and scheduling and dispatch services for the Dispatch Center. 7.5 PACE shall be responsible for the submission of invoices to the McHenry DOT and a monthly report outlining specific information relative to the cost of services related to the operation and management of the PROJECT that have been provided by PACE directly or through carriers and subcontractors. 7.6 Although PACE shall not be responsible for any failure to provide service due to circumstances beyond its control,PACE shall make every reasonable effort to restore service as soon as practical under the circumstances. 8.0 CITY'S RESPONSIBILITIES 8.1 The CITY agrees to terminate the 2011 PACE Local Share Agreement effective December 31,2011. 8.2 The CITY agrees to PACE providing the budgeted CITY subsidy directly to the McHenry DOT. 8.3 The CITY shall be responsible for establishing an Agreement with the McHenry County DOT to provide paratransit services in the CITY. 9.0 FORCE MAJEURE Neither party hereto shall be deemed to be in default or to have breached any provision of this AGREEMENT as a result of any delay,failure in performance or interruption of services resulting directly or indirectly from acts of God,acts of civil or military authority,civil disturbance,or war,which are beyond the control of such non-performing party. 10.0 MISCELLANEOUS 10.1 Any failure of either the CITY or PACE to strictly enforce any term, right or condition of this AGREEMENT shall not be construed as a waiver of such term,right or condition. 11.0 GOVERNMENT REGULATIONS The CITY and PACE shall each comply with all applicable local,State and Federal statutes,ordinances and regulations and obtain'licenses or permits, or other mandated approvals,now in force,or which may hereafter be in force,pertaining to this AGREEMENT and the PROJECT'. 12.0 AMENDMENT OR MODIFICATION OF THIS AGREEMENT This AGREEMENT may be amended or modified only by written instrument signed by both the CITY and PACE. 13.0 ENTIRE AGREEMENT This AGREEMENT represents the entire agreement between the CITY and PACE and supersedes all prior negotiations,representations or agreements, either written or oral. 14.0 AGREEMENT BINDING This AGREEMENT shall be binding upon the parties and their respective transferees, successors,and assigns. 15.0 NOTICES REQUIRED UNDER THIS AGREEMENT Any notice required by the provisions of this AGREEMENT shall be mailed to: Pace Suburban Bus INSERT NAME AND ADDRESS 550 West Algonquin Road Arlington Heights,IL 60005 Attn:Thomas J.Ross, Executive Director CC: Melinda J.Metzger, Deputy Executive Director 16.0 PERIODIC REVIEW PACE and the CITY agree that periodically,but not less than semi-annually, this AGREEMENT shall be subject to review by the parties. 17.0 SEVERABILITY The invalidity or enforceability of any of the provisions of this AGREEMENT shall not affect the validity or enforceability of the remainder of this AGREEMENT. 18.0 GOVERNING LAW This AGREEMENT shall be governed by the laws of the State of Illinois both as to interpretation and performance. 19.0 TERM OF THIS AGREEMENT 19.1 The term of this AGREEMENT shall begin January 1. 2012 and shall continue in full force and effect subject to amendment pursuant to Paragraph 13.0 until one of the following events occurs: (a) this AGREEMENT is superseded by a subsequent Agreement; or (b) this AGREEMENT is terminated by one of the parties as provided herein at Paragraph 22.0. 19.2 The CITY shall not be liable for, and shall not pay PACE for, any work completed after this AGREEMENT'S expiration or termination. 20.0 NON-DISCRIMINATION The parties shall cooperate to ensure that no person shall be denied the opportunity to participate in nor be subjected to discrimination in the conduct of this service because of race, creed, color, age, sex, national origin, nor the presence of any sensory,mental or physical disability,nor in any manner contrary to applicable local ordinance, State and Federal laws and regulations, specifically including Title VI of the Civil Rights Act of 1964; Title 49, Code of Federal Regulations, Part 21 — Nondiscrimination in Federally Assisted projects of the Department of Transportation. 21.0 TERMINATION Either party may terminate this AGREEMENT upon providing sixty (60) days' written notice to the other. 22.0. THE PARTIES AGREE The parties agree that the preamble and whereas clauses are terms of this agreement as though fully set forth hereunder. 23.0. DELEGATED AUTHORITY This delegated authority for the CITY has duly approved this agreement. 24.0. PACE BOARD AUTHORITY This agreement has been properly authorized by the Pace Board of Directors. IN WITNESS WHEREOF,the parties hereto have caused this AGREEMENT to be executed as of the date indicated above by their duly authorized representatives. NAME OF MUNICIPALITY PACE Print Title: Print Title: Date: Date: R-201111-82-282 AGENDA#14.10 K(25) RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF MCHENRY AND THE CITY OF CRYSTAL LAKE, THE CITY OF MCHENRY AND THE CITY OF WOODSTOCK FOR ANNUAL DIAL-A-RIDE SERVICES IN 2012 WHEREAS, the McHenry County Board approved $275,000 on September 15, 2009 (R-200909-82- 272) to contract with Pace Suburban Bus Dial-a-Ride services in and between the municipalities of Crystal Lake, McHenry, and Woodstock; and I WHEREAS, the County Dial-a-Ride service commonly known as the Pilot Program service and the Trl- City service has been in operation since February 12, 2010; and i WHEREAS, the municipalities of Crystal Lake, McHenry, and Woodstock provide Dial-a-Ride services under individual contracts with Pace Suburban Bus; and i WHEREAS, to enable the sharing of vehicles, reduce administrative costs, and standardize service fares and hours, the County Board approved an application for Job Access Reverse Commute -and New Freedom federal grants on July 6, 2010 (R-201007-82-169) to fund the consolidation of the County and municipal services under one County contract as part of the McHenry County Service Integration and Coordination project; and WHEREAS, the Regional Transportation Authority approved $502,825 in Job Access Reverse Commute (JARC) funding and $302,619 in New Freedom (NF) funding on October 25, 2010 for the McHenry County Service Integration and Coordination project; and WHEREAS, as part of this intergovernmental agreement the County of McHenry and the City of Crystal Lake, the City of McHenry, and the City of Woodstock agree to consolidate dial-a-ride contracts into one service called MCRide to be funded in part with the JARC and NF grants. NOW THEREFORE BE IT RESOLVED, by the McHenry County Board, with approval from the Transportation Committee and the Finance and Audit Committee, that the Intergovernmental Agreement ` between the County of McHenry-and the City of Crystal Lake, the City of McHenry, and the City of Woodstock attached hereto and made a part hereof, is hereby approved; and BE IT FURTHER RESOLVED, that the County Board Chairman is authorized to execute an agreement on behalf of the County of McHenry with the City of Crystal Lake, the City of McHenry, and the City of Woodstock, and the County Clerk of the County of McHenry is authorized and directed on behalf of the County of McHenry to attest said agreements; and i BE IT FURTHER RESOLVED, that the County Clerk is hereby directed to transmit a certified copy of this resolution to the County Board Chairman, County Administrator, Deputy County Administrator, Associate i County Administrator-Finance, County Auditor, County Treasurer, and six copies to the Director of Transportation/County Engineer, six of which to be distributed to the City of Crystal Lake, the City of McHenry, the City of Woodstock and Pace Suburban Bus. DATED at Woodstock, Illinois, this 1St day of Nove r, 011 K NNETH D. KOEHLER, Chairman .- McHenry County Board ATT LEG!% ERINFIULTZ, County C "k DOT 2012 Dial-a-Ride Service IGA.110111 ti i INTERGOVERNMENTAL AGREEMENT Revised June 23,2010 BETWEEN THE COUNTY OF MCHENRY,ILLINOIS AND PACE THE SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY THIS AGREEMENT is entered into this day of U IV 2010, between the County of McHenry, a body corporate and politic (hereinaft referred to as "COUNTY"),with offices located at 16111 Nelson Road,Woodstock, Illinois, 60098 and the j Suburban Bus Division of the Regional Transportation Authority, a municipal corporation created by Sections 1.04 and 3A.01 of the Regional Transportation Authority Act(70 ILCS 3615/1.04, 3A.01), with offices located at 550 West Algonquin Road,Arlington Heights,Illinois 60005 (hereinafter referred to as"PACE"). i RECITALS I WHEREAS,the COUNTY and PACE are public agencies and governmental units within the meaning of the Illinois Governmental Cooperation Act,as specified at 5 ILCS 220/1,et seq., and are authorized by Article 7, Section 10 of the Constitution of the State of Illinois to cooperate, contract, and otherwise associate for public purposes; and WHEREAS,the purpose of the Intergovernmental Cooperation Act and Article 7 of the Constitution of the State of Illinois includes fostering cooperation among governmental bodies; and WHEREAS,the COUNTY and PACE wish to cooperate in promoting and encouraging the use of public transportation by improving the availability of Paratransit services to McHenry County residents with disabilities, who are elderly,or otherwise have limited access to conventional modes of transportation; and WHEREAS,the COUNTY and PACE propose the creation of a coordinated Paratransit PROJECT hereinafter referred to as the"McHenry Pilot Project"capable of providing improved Paratransit services to McHenry County residents who are determined to be eligible and registered for the services; and WHEREAS,the McHenry County Implementation Task Force which is group of government,non-profit agency, and citizen representatives that have been working to improve Paratransit services in McHenry County and of which the COUNTY is a member,has asked McHenry County to act as lead agency for the McHenry Pilot Project; and } WHEREAS,the COUNTY has accepted the role of lead agency for the McHenry Pilot Project and expects that other local units of government and agencies will join the McHenry Pilot Project as Sponsors; and WHEREAS, the current Sponsors participating in the McHenry Pilot Project are City of Crystal Lake,City of McHenry, City of Woodstock,Dorr Township,McHenry Township and Pioneer Center for Human Services, and i WHEREAS,the COUNTY did sign a Memorandum of Understanding with the City of Marengo to provide additional hours of service through an agreement with PACE; and WHEREAS,the COUNTY finds it necessary and desirable to contract for the services of a"Coordinator"of the McHenry Pilot Project and services in Marengo (hereinafter referred to as Coordinator)who shall be responsible for the operation of the McHenry Pilot Project and services in Marengo; and WHEREAS, PACE is in the business of public transportation,has the necessary expertise required of a Coordinator as described herein, and is willing to provide the functions required of Coordinator; and WHEREAS,the COUNTY and PACE desire to enter into this AGREEMENT for the purpose of establishing PACE as Coordinator and compensating PACE for its time and expertise in operating and implementing the McHenry Pilot Project and services in Marengo; and t WHEREAS the COUNTY'S costs for the term of this AGREEMENT shall not exceed four hundred sixty-one thousand one hundred dollars($461 100)and these funds have been allocated within the COUNTY'S current budget as described in paragraph 4.3; and NOW THEREFORE, in consideration of the mutual promises hereinafter set forth, the parties agree as follows: I 1.0 INCORPORATION OF RECITALS AND CONSTRUCTION. 1.1 The foregoing recitals are hereby incorporated by reference as though fully set forth herein. 1.2 The headings of the paragraphs and subparagraphs of this AGREEMENT are inserted for convenience of reference only and shall not be deemed to constitute part of this AGREEMENT or to affect the construction hereof. 2.0 MCHENRY PILOT PROJECT DESCRIPTION. 2.1 PACE shall operate the McHenry Pilot Project and services in Marengo for the provision of Paratransit services to residents of McHenry County who are determined to be eligible and registered for the services. 2.2 PACE shall give due consideration to the recommendations and policies of the COUNTY in implementing and operating the McHenry Pilot Project. i i i 2.3 PACE shall implement paratransit service as described in Exhibit A Description of Service attached hereto and made a part hereof. i 3.0 DEFINITIONS. f - For the purposes of this AGREEMENT,the following definitions shall apply: I 3.1 Paratransit Services mean the provision of demand responsive transportation by a carrier. 3.2 Carrier means a public or private entity providing passenger transportation on a regular and continuing basis. i 3.3 Eligible Rider means any person who qualifies for participation in the McHenry Pilot Project and registers with a Sponsor for the purpose of obtaining access to the McHenry Pilot Project. 3.4 Sponsor means a unit of local government or an agency that will participate in the { McHenry Pilot Project providing Paratransit services to its Eligible Riders using the McHenry Pilot Project. 3.5 Eligible Trips mean Paratransit transportation taken by Eligible Riders to destinations that are approved by the Sponsors and are acceptable to the COUNTY and PACE. r 3.6 Administrative policies and/or procedures refer to policies and procedures required to operate the McHenry Pilot Project day-to-day operations, including,but not limited to dispatching, scheduling,reporting and billing as indicated later in this AGREEMENT, and other Policies and Procedures which may be required to operate the McHenry Pilot Project. 4.0 FUNDING. 4.1 The COUNTY shall pay PACE for services rendered in accordance with the requirements of this AGREEMENT. i 4.2 PACE shall submit its invoices for services rendered in accordance with the requirements of this AGREEMENT. Each invoice shall summarize the service ' delivered performed, shall be submitted in a format mutually agreed to by the COUNTY and PACE,and shall request reimbursement for hours and itemized costs required to complete those tasks. Invoices for the work performed under this AGREEMENT shall be subject to review by the COUNTY. Invoices billed by PACE for services to operate the McHenry Pilot Project and services in Marengo r shall be reimbursed to PACE at the rates agreed to in the contracts with carriers. i 4.3 Total payments to PACE under the terms of this AGREEMENT shall not under any circumstances exceed four hundred sixty-one thousand one hundred dollars 461 100 or as approved by the COUNTY budget authority. The source of funding is as follows-. For the McHenry Pilot Project,$275,000 in county RTA funds; $127,500 from the McHenry County Senior Grant Fund Allocation for Program Year 2008 and$25,000 committed from Dorr Township. For services in Marengo, $33,600 in county RTA funds. Service levels will not exceed limits dictated by funding levels stipulated in the agreement. In the event the COUNTY requests PACE to perform work that would cause the stated amount to the exceeded, PACE shall not be responsible for such work until this AGREEMENT is modified pursuant to Article 13.0. 4.4 Upon receipt,review and approval of properly documented invoices,the COUNTY shall pay, or cause to be paid,to PACE the amounts invoiced,provided that the amount invoiced together with the amounts of previous partial payments do not exceed the total compensation specified in this AGREEMENT. The COUNTY may not deny a properly documented claim for compensation, in whole or in part, without cause.The COUNTY shall not be required to pay PACE more often than monthly. Upon receipt,review and acceptance of all deliverables specified in this AGREEMENT, final payment shall be made to PACE,within thirty days of receipt of billing. Payment shall be sent to: Pace Suburban Bus Service 550 W. Algonquin Road Arlington Heights,IL 60005 Attn:Accounting Department 5.0 DELIVERABLES. i PACE shall provide the COUNTY, on or before the expiration of this AGREEMENT,or promptly after notice of termination, the deliverables specified in Section 7.0 of this AGREEMENT. 6.0 RELATIONSHIP OF THE COUNTY,PACE, PROJECT SPONSORS,AND the IMPLEMENTATION TASK FORCE 6.1 PACE shall review and consider the administrative policies developed and recommended for the McHenry Pilot Project by the Implementation Task Force. However, any administrative policies recommended by Implementation Task Force shall be subject to approval and adoption by the COUNTY and PACE. 6.2 The COUNTY shall be responsible for the implementation and oversight of the administrative policies that have been reviewed, approved, and adopted by 1 COUNTY and PACE. 6.3. The COUNTY shall be responsible for the execution and maintenance of any necessary agreements with McHenry Pilot Project Sponsors desiring to provide transportation services for their clients or riders as described in Exhibit A and Exhibit B through the McHenry Pilot Project and adherence to PROGRAM policies and procedures as determined by the COUNTY and PACE. 6.4 PACE shall review and consider service parameters developed and recommended for the McHenry Pilot Project by the various Sponsors,including but not limited to, service boundaries,Eligible Riders, charges for fares, days and hours of service for each Sponsor's service, and dispute resolution of issues related to Eligible Rider compliance with guidelines for usage. However,any service parameters developed by the McHenry Pilot Project Sponsors shall be subject to approval and adoption by the COUNTY and PACE. 6.5 PACE may contract with other Carriers for the delivery of transportation services and central call center services. Said carriers shall be subcontractors responsible to PACE. j f 6.6 PACE shall review and consider any service standards developed by the Implementation Task Force and the Sponsors. However,PACE shall,while allowing for sponsor-specific service standards,work in cooperation with the COUNTY to, as much as possible, establish consistent service standards applicable to the entire McHenry Pilot Project, subject to the approval of the COUNTY. 6.7 PACE shall have the right to make minor revisions to the service standards upon written notification to, and concurrence by,the COUNTY. 7.0 PACE'S RESPONSIBILITIES. 7.1 PACE shall be responsible for performance of the day-to-day operations of the McHenry Pilot Project and services in Marengo and shall enter into contracts with Carriers as subcontractors for the delivery of Paratransit services and scheduling and dispatch services for the Dispatch Center. 7.2 PACE shall be responsible for the submission of invoices to the COUNTY and a monthly report outlining specific information relative to the cost of services related- to the operation and management of the McHenry Pilot Project and services in Marengo that have been provided by PACE directly or through carriers and subcontractors. 7.3 PACE shall cooperate with the COUNTY and agrees to consider incorporation of alternative revenue sources. 7.4 Within the approved budget,PACE agrees to maintain appropriate PACE s employee, carrier, and subcontractor staffing levels to perform all necessary operating and administrative functions. 7.5 PACE may limit the hours available for the scheduling of trip requests and dispatching of vehicles.Determination of the hours and days of service for Pace funded services provided to satisfy federal and/or state ADA guidelines shall not require the approval of the COUNTY. 7.6 PACE subcontractor dispatch personnel shall be available during all hours in which a vehicle transporting an Eligible Rider is in service. 7.7 Within forty-five(45)days following the end of each month,PACE shall supply the COUNTY with data relative to the quantity,quality, and cost of services provided by PACE and its subcontractors. i 7.8 PACE shall provide a standardized monthly report to the COUNTY as described in Exhibit C. ! i 7. 9 Although PACE shall not be responsible for any failure to provide service due to circumstances beyond its control,PACE shall be responsible for making every reasonable effort to restore service as soon as practical under the circumstances. f i 7.10 PACE shall be responsible for requiring that all vehicle operators of Carriers providing services pursuant to this AGREEMENT possess an Illinois license appropriate to the vehicle being operated and all vehicle operators must meet the minimum requirements as mandated by Federal regulations,the State of Illinois and all applicable laws or regulations of governmental bodies having jurisdiction over the Contractor's operations and vehicles. PACE and all Carriers shall agree that any and all licenses as may be required by State or local governmental and/or regulating authorities shall be maintained in good standing annually. 8.0 COUNTY'S RESPONSIBILITIES. Subject to the funding limitations of this AGREEMENT, and in accordance with Article 4.0 of this AGREEMENT,the COUNTY agrees to reimburse PACE for any reasonable administrative and operating costs, in connection with the operation of the McHenry Pilot Project, and services in Marengo that may be incurred when fulfilling its obligations pursuant to this AGREEMENT. Such costs shall include,but not be limited to,operating, administrative,and costs incurred by Pace to administer,manage, and operate the McHenry Pilot Project and Marengo demand response services over and above the normal costs associated with operating current Pace funded services in McHenry County subject to prior approval by the COUNTY. This reimbursement shall not exceed four hundred sixty-one thousand,one hundred dollars i $461 100 as previously noted in Section 4.3 of this AGREEMENT. In the event the COUNTY requests PACE to perform work that would cause the stated amount to be exceeded,PACE shall not be responsible for such work until this AGREEMENT is modified pursuant to Article 13.0. 9.0 FORCE MAJEURE. I Neither party hereto shall be deemed to be in default or to have breached any provision of this AGREEMENT as a result of any delay, failure in performance or interruption of services resulting directly or indirectly from acts of God,acts of civil or military authority, civil disturbance,or war,which are beyond the control of such non-performing party. f 10.0 MISCELLANEOUS. 10.1 Upon request,the COUNTY shall be entitled to have access to the records maintained by PACE with respect to this AGREEMENT only. I I 10.2 Any failure of either the COUNTY or PACE to strictly enforce any term,right or condition of this AGREEMENT shall not be construed as a waiver of such term, right or condition. 11.0 GOVERNMENT REGULATIONS. 11.1 The COUNTY and PACE shall each comply with all applicable local, State and Federal statutes,ordinances and regulations and obtain licenses or permits,or other mandated approvals,now in force, or which may hereafter be in force, pertaining to this AGREEMENT and the McHenry Pilot Project and services in i Marengo. I 11.2 With respect to employees, laborers, contractors, subcontractors and any and all other persons entities employed, directed or controlled by PACE, and whose services are used in the fulfillment of any contractual agreement or obligation with the COUNTY,PACE hereby agrees and promises that they will carry out all necessary actions to insure compliance with the documentation requirements and all other terms,provisions and requirements of the Immigration Reform and Control Act of 1996, as amended, 8 U.S.C.A. Sect,201 et.seq. 11.3 With respect to employees,laborers, contractors,subcontractors and any and all other persons or entities employed,directed or controlled by PACE, and whose services are used in fulfillment of any contractual agreement or obligation with the COUNTY,PACE hereby agrees and promises that it will carry out all necessary actions to insure compliance with the terms,provisions and requirements of the Federal Minimum Wage Act,29 U.S.C.A. Sec. 201 et. seq. i 11.4 With respect to employees,laborers, contractors, subcontractors and any and all other persons or entities employed,directed or controlled by PACE, and whose services are used in fulfillment of any contractual agreement or obligation with the COUNTY,PACE hereby agrees and promises that they will carry out all necessary actions to insure compliance with the terms,provisions and requirements of the Prevailing Wage Act, 820 ILCS 130/01 et. seq., as amended; 11.5 The parties agree that any non-compliance by PACE with paragraphs 1, 2, or 3 above, shall render this Agreement voidable at the sole discretion of the COUNTY with right to cure under 22.0 TERMINATION. i 12.0 INDEMNIFICATION AND INSURANCE. 12.1 PACE shall indemnify,hold harmless, and defend the COUNTY or any of its officers,employees, or agents from and against all liability, claims,demands, causes of action,losses and expenses, including court costs and attorney's fees arising out of or related to any loss,damage,injury, death, loss or damage to property or which may be alleged resulting from the negligence of PACE,its officers, agents,and employees in the performance of this AGREEMENT to the fullest extent PACE is so authorized under the law,provided,however,that PACE shall not be obligated to indemnify,hold harmless and defend the COUNTY for intentional wrongful acts or omissions by COUNTY officials, employees, agents, contractors,subcontractors or personnel. Further,PACE shall require that its subcontractors indemnify, defend and hold harmless PACE and the COUNTY, its officers, employees and elected officials from and against any claims, liability or judgments resulting from,or caused by,the negligence of such subcontractor. 12.2 PACE shall require each of its subcontractors to maintain for the duration of the contract and any extensions thereof, at the subcontractor's expense,insurance that includes"Occurrence"basis wording and is issued by a company or companies qualified to do business in the State of Illinois and in compliance with PACE Insurance Requirements as set forth in Exhibit D attached hereto. 12.3 PACE agrees that with respect to the above required insurance that: 12.3.1 PACE shall require each of its subcontractors to name the COUNTY as additional insured on all liability policies,and acknowledges that any insurance maintained by the COUNTY shall apply in excess of,and not contribute to, insurance provided by PACE or its subcontractors; 12.3.2 Acceptance of approval of insurance shall in no way modify or change the indemnity or hold harmless clauses in this Agreement,which shall continue in full force and effect; and i 13.0 AMENDMENT OR MODIFICATION OF THIS AGREEMENT. i This AGREEMENT may be amended or modified only by written instrument signed by both the COUNTY and PACE. I 14.0 ENTIRE AGREEMENT. This AGREEMENT represents the entire agreement between the COUNTY and Pace I Suburban Bus Service and supersedes all prior negotiations,representations or agreements, either written or oral. 15.0 AGREEMENT BINDING. This AGREEMENT shall be binding upon the parties and their respective transferees, successors, and assigns. 16.0 NOTICES REQUIRED UNDER THIS AGREEMENT. r Any notice required by the provisions of this AGREEMENT shall be mailed to: Pace Suburban Bus County of McHenry 550 West Algonquin Road 16111 Nelson Road Arlington Heights,IL 60005 Woodstock,Illinois, 60098 Attn: Melinda J.Metzger Attn: Joseph R. Korpalski, Jr., P.E. 17.0 PERIODIC REVIEW. { PACE and the COUNTY agree that periodically,but not less than semi-annually,this AGREEMENT shall be subject to review by the parties. 18.0 SEVERABILITY. The invalidity or enforceability of any of the provisions of this AGREEMENT shall not affect the validity or enforceability of the remainder of this AGREEMENT. 19.0 GOVERNING LAW. The parties agree that any dispute,action claim, cause of action,breach of contract, or other remedy or relief sought pursuant to the provisions of this AGREEMENT shall be controlled and decided by the laws of the State of Illinois.The parties further agree that the appropriate venue for such disputes shall be the Circuit Court for the 22°d Judicial Circuit,McHenry County Illinois. 20.0 TERM OF THIS AGREEMENT. 20.1 The term of this AGREEMENT shall begin August 1,2010 and shall continue in full force and effect through November 30,2010 and thereafter shall renew and shall remain in effect for as long as there are sufficient funds to support the service t t i and is subject to amendment pursuant to Paragraph 13.0 until one of the following events occurs: (a)this AGREEMENT is superseded by a subsequent Agreement; or (b)this AGREEMENT is terminated by one of the parties as provided herein at paragraph 22.0. 20.2 The COUNTY shall not be liable for,and shall not pay PACE for,any work completed after this AGREEMENT'S expiration or termination. 21.0 NON-DISCRIMINATION. The parties shall cooperate to ensure that no person shall be denied the opportunity to participate in nor be subjected to discrimination in the conduct of this service because of race, creed, color, age,sex,national origin,nor the presence of any sensory,mental or physical disability,nor in any manner contrary to applicable local ordinance, State and Federal laws and regulations, specifically including Title VI of the Civil Rights Act of 1964;Title 49,Code of Federal Regulations,Part 21 - Nondiscrimination in Federally Assisted projects of the Department of Transportation. 22.0. TERMINATION. j Either party may terminate this AGREEMENT upon providing sixty(60)days'written notice to the other party. 23.0. THE PARTIES AGREE. The parties agree that the preamble and whereas clauses are terms of this agreement as though fully set forth hereunder. 24.0. DELEGATED AUTHORITY. i. This delegated authority for the COUNTY has duly approved this agreement. 25.0. PACE BOARD AUTHORITY. This agreement has been properly authorized by the Pace Board of Directors. i IN WITNESS WHEREOF,the parties hereto have caused this AGREEMENT to be executed as of the date indicated above by their duly authorized representatives. COUNTY of>1CHENRY PACE Thomas J.Ross ' f ,qY a r Executive Director Print Title Print Title Date; / Date: i f i E f I f i i I EXHIBIT A MCHENRY PILOT PROJECT AND MARENGO DESCRIPTON OF SERVICES The coverage described here does not replace ADA trips or Mid-Day Dial-A-Ride.It is meant to complement the fixed routes in the service area when other services are not available. TYPE OF Curb-to-curb,dial-a-ride bus service SERVICE SERVICE Pace will contract with transportation provider(s) (the"Contractor")to provide the OPERATED BY service which is the subject of this Agreement. TRIP McHenry Pilot Proi ect RESERVATION Maximum of seven-day advance reservation and minimum of one-day advance METHOD reservation. Reservation Hours: Monday to Friday 6:30am to 7:OOpm Trip reservations for McHenry Township shall be processed for services to be provided directly by McHenry Township. Trip information shall be communicated to McHenry Township a day prior to the trip request. Subscription service is not allowable. ` Marengo Sixty(60)minutes in advance SERVICE AREA McHM Pilot Project The area within McHenry County defined by: i The borders of Dorr Township and McHenry Township and i The borders of the City of Crystal Lake,the City of McHenry, and the City of Woodstock Service includes inter-transportation to and from the service boundaries designated above. In addition, service from the designated areas to: 1) Valley Hi Nursing Home 2) Fox Lake Metra station 3) McHenry Co.Division of Transportation Service between these three locations and the designated areas is not included. j Service shall be provided directly to these three locations. Within three-quarters of a mile of Route 120 between the City of McHenry and the City of Woodstock;within three-quarters of a mile of Route 14 between the City of j i I I Woodstock and the City of Crystal Lake;within three-quarters of a mile of Route 31 between the City of McHenry and the City of Crystal Lake Marengo City of Marengo (city limits) Marengo Township Limits Riley Township Limits Village of Union(Village Limits) i i SERVICE McHgn Pilot Project HOURS Monday through Friday- 6:00 a.m. to 7:00 p.m.; Saturday- 9:00 a.m. to 5:00 p.m. Marengo Monday through Friday-4.00 p.m. to 5:00 p.m.;Saturday- 8:00 a.m. to 12:00 .m. noon i i i McHenry Pilot Proiect and Marengo Service will not operate on the following holidays on the days observed: New Year's Day,Memorial Day,Independence Day, Labor Day,Thanksgiving Day,the day after Thanksgiving Day, Christmas Eve, and Christmas Day. FARES McHenry Pilot Project All trips beyond current service area or current service hours provided by Pace, cities, townships, and the Pioneer Center— $3.00 per one-way trip for all passengers over age 7. COMPANIONS: Companions pay full fare of$3.00. Companions limited to vehicle capacity. Up to two(2)children under the age of 7 may ride free with fare- paying passenger. Marengo Seniors/Students/Disabled Persons-$0.75 Other-$1.50 PRIORITY FOR Trips will be assigned for callers and by funding source based on the following ASSIGNING hierarchy, as applicable for each customer: FUNDING SOURCE FOR Fixed Route s. MCHENRY ADA PILOT Mid-Day Dial-A-Ride PROJECT Local Dial-A-Ride • Crystal Lake • McHenry • Woodstock i • McHenry Township Local Subscription for Pioneer clients McHenry Pilot Project RIDER McHenry Pilot Project ELIGIBILITY Eligibility is determined by the County of McHenry and participating Sponsors. The general public is eligible in the City of Crystal Lake,the City of McHenry, and the City of Woodstock and along the routes described in Service Area above. Seniors and disabled persons are eligible in McHenry Township and unincorporated Dorr Township. Marengo General Public i RIDER The County of McHenry shall submit registration forms to Pace through a REGISTRATION designated e-mail box. Pace shall enter registrations within three to five business FOR MCHENRY days. Pace shall maintain a database of registered riders. Riders must be registered PILOT for service. PROJECT i Passengers are to be referred to McHenry County Division of Transportation Sarah Lutz at 815-334-4985 for registration. I I i s i EXHIBIT B SERVICE AREA MAPS i Transportation Services for McHenryCounty xtx Curk�-to.Curb dlal;a=rlde::.bus service o.- 14 5 Hebron uPonR. / `�R & B W IL Route i .. '6 S % _ @ Richmond a ain 0: Ae j 1 oArcoRowRDAo .-. ekes ',lfanu�' I e tate 9 5� awrence -e o9rolN u Mltt>�' ark Fl��idt i them n s . F L n r ke w" P ox a e l�]stawk 7 thn tq yvands ,. r '0°... RPORT ROA 's' h a. 'lR') {I�jln. A>-!FfiMi Meta f'O Capron J .•,,,j AxD R� c os ! ,."� " RM }r w it o r�x Sioner 12$ Greenwo c9? 'n - Tee �'S't i WUr1 'tat',@ ,tah s�lutr `^" z Lake f y $ ;sir+ r .b tP y,, ,A. - t b r"suRO If an c Rou Valle Hi Nursing � I � ` � � IIngleslde ..Home° ` {.wrs4n L. '�--+tit Eft it ND150.0UfE 1ZD r , q - - Rour WmIANR0A0� A T i m kt taco� kemoorVol, w.wwurclevAtxcrROAb fOGk � raid Park � - 9 S Dull Valley r a i r r e y Poi rnt a BB r t o ftlida Hills r Marengo ToMtnsMp, _ , o CPi� ;oSlandLakB -:: Gar rl { ,. ' 8 M1g ¢ o`F�E�A 1 $1 01 S ahjyl th Park 9 ... . Prate �, , o va OYttam %rk o.. i�t uc0� I .err Tow :. „ge ht uce of urJofi • , crsfa5''?. rl' A Hills , rt Barrington 12( j r , ore ion _- ... Gardens _ e fiver Lake ..:.Tower LakesY zutpµRCP° V it I t 8ridi Lake Barrington deq Township j a o a ""ff¢R�� g by Ty Ivor Grove Lake Caft A' a ° Haagent Band rAgCuba -North hart eyrieDem raeDK Mo ain MQI iJ d ° Qt, jQ Huntley � n x y Miles r' AD ark � -.: `t ............_.........bBarrin wmat 0:�b�WPr°xfRLmerc'MWmYPerbamRbC7009N101am'Tienr�trnemx0 .. .... ..... .�... ". .. ..-...`: '.':...: ... ...•.- I 1 f (i 1 1 1 i Exhibit C—McHenry Pilot Project REPORT(S)DESCRITPION The following is a list and brief description of each category of reports which have been designed and are being produced to generate data for the McHenry Pilot Project. 1. Detailed Funding Source(Sponsor)Report The intent of this report is to produce a detailed listing of one-way trips delivered for each McHenry Pilot Project funding source(sponsor)for a user specified period of time. The j normal report period would be monthly,but the report is intended to have the flexibility to produce data for shorter or longer periods as specified by the user. f The report is intended to match the design and content, as closely as possible, of the Detailed Provider Report. Data provided for each trip will include associated trip data such as rider name, scheduled pick-up time, actual pick-up time,point of origin address, destination address, funding sources(sponsors),total cost of the trip, fare for the trip, distance of the trip,revenue hours(if applicable). The exact content of the report in its final form may vary depending on the feasibility of including the large amount of data specified in one report. It is possible that the report may be broken into one or more additional reports to make the data more manageable for the user. Plans call for the report to be sorted by provider, funding source,rider,and fare type. 2. Monthly Funding Source(Sponsor)Invoice Report The intent of this report is to produce one or more summary reports of trips delivered for j each funding source(sponsor)for the purposes.of generating an invoice type report which may be used to bill funding sources for transportation provided.The normal report period would be monthly,but the report is intended to have the flexibility to produce data for shorter or longer periods specified by the user. Data provided for each trip will include associated trip data necessary to provide an accounting of the amount owed by each funding source for the specified period, such as the number of one-way trips by Fare Type, total cost of the trips,total expected fare, liquidated damages deducted, the total net reimbursement. The exact content of the report in its final form may vary depending on Pace and provider needs. The report may be broken into one or more additional reports if that design is more useful. Plans call for the report to be sorted by provider, funding source, fare type,and rider. I 3. Missed Trip Report The Missed Trip Report is intended to produce a list of all trips picked up 61 or more j minutes after the scheduled time;the McHenry Pilot Project service guideline defining a missed trip. Sufficient detail will be provided to identify the trip within Trapeze and to i i i i give the report user the necessary information for review. 4. On-Time Performance Report The On-Time Performance Report(late pickups) is intended to produce a list of all trips picked up 16 or more minutes late; the McHenry Pilot Project service guideline defining a late trip. Sufficient detail will be provided to identify the trip within Trapeze and to give the report user the necessary information for review. r 5. Other Reports In addition to the reports described above, reports currently generated can also be made available.Reports currently available include: Ridership by Category Report—A summary report by funding source indicating trips by fare type, late trips,missed trips,revenue hours, denials, and miles. Client Trip List Report—A detailed listing alphabetically by rider last name of all trips provided during the specified period. Data included for each trip is rider name,pick-up address, drop-off address, fare type, and funding source. r 'l Future Needs—Additional reports may be designed as needed by Pace,McHenry Pilot Project Sponsors, and with the input of McHenry County. i i i I I i a i i i i i } AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas Martin, Deputy City Administrator FOR: November 21, 2011,Regular City Council Meeting RE: Minor residential zoning variances for the property located at 4510 Lakewood Road ATT: 1. Location Map 2. Ordinance 3. Planning and Zoning Commission minutes,November 10, 2011 4. Rendering and architectural drawings Background. The applicants are proposing to construct an approximately 25-foot high and 2,600 square-foot detached garage at 4510 Lakewood Road, on the south side of the road. Four minor variances are being sought including a two-foot side yard building setback on the west property line, additional eight-feet in height, additional 1,600 square feet in area, and use of building material and colors consistent with principal residence. Lakewood Subdivision is a unique area. Most of the homes are located on one side of Lakewood Road and garages are located on the opposite side. The homes are served by wells and a low-pressure sanitary sewer system. Lots and homes in the subdivision vary in shape and size. The subdivision is adjacent to Petersen Park and Lakeland Park subdivision. Accessory structures are not permitted to protrude into the required side yard, which is six feet in the RS-4 zoning district. Additionally, they cannot exceed one-story or 17-feet in height, 1,000 square feet in size. Also, structures exceeding 500 square feet are required to utilize building materials and colors consistent with the principal structure on the property. Analysis. The proposed detached garage will be in substantial conformance with the attached rendering and if approved construction would begin immediately. The existing detached garage will be demolished no later than January 21, 2012. The proposed accessory structure includes a recreation room on the second floor and storage for large items, along with two 16- foot garage doors. The applicants' long-term plans include a substantial renovation of the principal residence on the east side of Lakewood Road with the intent of using it as a retirement home in the future. Staff believes the proposed garage would not detract or adversely impact neighboring properties in terms of size or height and the proposed elevations are aesthetically appealing and complement existing garages and homes. Staff is supportive of relieving the applicant from matching building materials and colors consistent with the existing home. The existing garage is aging and would require a major financial investment. It is the applicants' preference to invest in an attractive-multi-use garage with sufficient storage space. Additionally the applicants will have the ability to store large recreational vehicles inside the new garage, which the existing structure could not accommodate. Planning and Zoning Commission. The Planning and Zoning Commission unanimously recommended approval of the requested variances with the following conditions: 1. Garage is constructed in substantial conformance with attached rendering and architectural drawings. 2. Existing garage is completely demolished and debris removed no later than January 21, 2012. 3. Existing principal residence shall match building materials and color(s) of proposed garage if renovated in the future. Recommendation. Staff concurs with the recommendation of the Planning and Zoning Commission. PLAT © SURVEY c$L 1 tot 13;,asnu ewaaa smnalyi.Lon m s natyt.,on'ot vest ., Th V/dtw hwvd 8' ' OfRtha 5- Lh 4;q Le f th 5 th iicD it r i?f.Swctio'r:22, jb - 1'4�,'7 W-As qgt )Shs t; Township 45 Nogtil R ng a ki t f shq xh Lid Principal Nexidian, �padetock y,Lea eb0090-_ - .a0eaxdinq.t the P3 t tnwioa+: ge 'datl July 12, iP1U as Uocuaent ,(8151 YY 162Elia•.40171 ih HOpk A Of Plits p ge17,-in Mallaniy County, lilinola{ . .. . .:; iSo xtcr,ef the Sou theast - "' '�� ,>♦� _ P Rfk.1 That pint of thq$ed.tpw aipu AK6 Du{i F bf 5 Ftian 22 T9.Oship 45 Tt it¢ rt dalt 8 Baat of the TPLrd_' V l✓/�� PFS- ip 1 M,idl d a lbad .full6. 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NOATH,A4Ndd a EAB.T Or THE T�1jA➢P0.7NCITIiL:116711DIAN,Di5CAilEO AB FOI.I.ON6 C C1716 pT A POINr;1MIiN+aJi '1T�l T.gEi;l7. f ... •:t ',<l_ :1' ~�i E tl1N!T�6s xi ji};a J[tYdit4 ghm'FfT+ kJi ,O�IK$�N'¢' J ROR,'R'}dRsm�Ei47'7Rk�M�1f'101NT IN THE SOUTi ffm I.IM,OF LOT h t.,IAREW04U,.BUlO1V+B 10j',ACCO[b`�NG TO THE JLAT�fNLI[OF �kfC a f L4 t - RF.COADFJI IgI Y')Zr'+Bi�l}}AS pOCVIIfNT NO'iB171':iN EOON 4''OF PLATI, ' rocs LT 1igMl<YajM 19INC Ed•N1-DI6T4NT nottft,1OUTHEABTEBLY AND, .I �- SOIITIIHESTERI�C(IillR0.f OE 6p1D.I.0T it ANB RgItN]tNt FION'TNIS PLAC[. !l. ' COMMCIr+h c0OT11'lt p[CE[�S Ix'NINO'f(<Q-NEATy dE 31,rur,iloq[of , wy ) 1.F.ti,TO A P01N,T'NH1dH 71 NORTH.TI DEGlllnt iJB;,)YI,2bi6[T tlOtl , }IIE MOST[RG7EI LY;COIIiE0.OI':LANCq CaNg[YE➢rY i T.�,061[Y To. /.. J.o_�fy Fi.URFNCR f 9� -RN➢CLAHf JI.N.OLBMIYJIY.NA[IANIY+'DCEO DgT[O SOTHE0.I YBA,}b THE IAGT UR{CAl/i OF t;rF TMb,:DIiT1CNC OF Sl.T2 ;y.:, -rd>T; TN[(I,�1,11TI1 AT➢gai�fi`iS�LIM[6'.IRiT,dtt.t IM NO0.E .i. f �! dl-]J.S6 TO,T1R NOSt NORTHIRLYLOW El OFL SAID'CONVE"q'LANni; n.l R ,wwsw.sM.ltt c`;. r 4Y w TIIBNCE NORTN BZ'IDEOIE[d 24:n�Uidi':EA6TiA dLFTANC[lY1F'(i6:96' .. ' Ptr'P,,, .' .; .FEF7L TNFl+CR.SpUTN,"1T'O0.Cl0.q `37 MIMITRB{RST,�.-AIiTA 9 gr' i.l.K It .. Be FF,F�O TIiF;}➢INl OF 1EG,ItNINO,1N NCNt1RY COONTYy � - '' a lil INO76 "•' Stitt Of,110noit I� t Coimry ofMcHenryy w'wood locllend Surveypnlna.,P.C.,do M1errby - R. f s ...: .' . .' .....,,. ,. L.eb�eddrsrnb�P�PLTIY - M tether wahevafa'w d+}h • to be mrveyed Acc6[amg o Inc n —- u- ... mrntrgon end l6Rt pleLhef0n 4mwnae R:Co r. _ _ _a .:..--- 4;.re ruentebonpfRe+d[bcv M. dwOtk.o i 13 dayof 07 "JOyTOLt��y f _ .\., �✓ Z'AC�- wJt�.' - mt ind-'d elly.,_.t fo ppArt ,Land,Srwey�Cn,in P C wit°4 - _ R.oba11 Codtvsy.Pr dr+ll'• -/' k tY MRK, -. . •Illin➢q Pr fe appl Inpd Sure N35-2624 . T a- Ta�,yrim-Idea. 0 p 1 ;'In` Iphoine etito rrmdin. .: .•� -.: DI ire Hd:.mee T0;3oW)- �, w. f: r'Survey W 09 22'. 451 005 a. LOCATION MAP: 1 Lakewood Road Subject Property t k' }. -R.v ' ORDINANCE NO. AN ORDINANCE GRANTING VARIANCES FOR THE PROPERTY LOCATED AT 4510 LAKEWOOD ROAD IN THE CITY OF MCHENRY,MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a petition has been filed by Steve and Janet Rutherford requesting four variances for the property legally described on "Exhibit A", attached hereto and incorporated herein;the "SUBJECT PROPERTY"; and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on November 10, 2011, in the manner prescribed by ordinance and statute; and WHEREAS, as a result of said hearing, the Planning and Zoning Commission did recommend to the City Council the granting of the requested variances; and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the requested variances is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals and general welfare of its residents. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY; MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: That the SUBJECT PROPERTY be granted variances from height, square footage, side yard building setback and use of materials and colors consistent with principal structure, for accessory structures exceeding 500 square feet to the conditions listed: 1. Garage is constructed in substantial conformance with attached rendering and architectural drawings attached hereto and incorporated herein as Exhibit `B". 2. Existing garage is completely demolished and debris removed no later than January 21, 2012. 3. Existing principal residence shall match building materials and color(s) of proposed garage if renovated in the future. SECTION 2: In granting said variances, the City Council fords that the requirements of Table 32 of the Zoning Ordinance have been met in that: 1. Special circumstances exist that are peculiar to the property for which the variance is sought and that do not apply generally to other properties in the same zoning district. And these circumstances are not of so general or recurrent a nature as to make it reasonably practical to provide a general regulation to cover them. 2. The special circumstances referenced herein relate only to the physical character of the land or building(s) for which the variance is sought, such as dimension, topography, or soil conditions. They do not concern any business or activity the present or prospective owner or tenant carries on, or seeks to carry on, therein, not to the personal, business, or financial circumstances of such owner or tenant or any other party with interest in the property. 3. The special circumstances that are the basis for the variance have not resulted from any act of the applicant or of any other party with interest in the property. 4. The strict application of the provisions of the Zoning Ordinance would result in unnecessary and undue hardship upon the applicant, as distinguished from a mere inconvenience. 5. A Variance is necessary for the applicant to preserve and enjoy a substantial property right possessed by other properties in the same zoning district and does not confer a special privilege ordinarily denied to other properties in the district. 6. The granting of a Variance is necessary not because it will increase the applicant's economic return, although it may have this effect, but because without the variance the applicant will be deprived of any reasonable use or enjoyment of the property. 7. The granting of a Variance will not alter the essential character of the locality nor substantially impair environmental quality, property values, or public safety or welfare in the vicinity. 8. The granting of a Variance will be in harmony with the general purpose and intent of the Zoning Ordinance and of the Comprehensive Plan of the City, as viewed in light of any changed conditions since their adoption. 9. The Variance requested is the minimum required to provide the applicant with reasonable use and enjoyment of the property. SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED THIS DAY OF , 2011 AYES: NAYS: ABSTAINED: ABSENT: NOT VOTING: APPROVED THIS DAY OF 2011 MAYOR ATTEST: CITY CLERK Planning and Zoning Commission November 10,2011 Public Hearing: Steve and Janet Rutherford File No. Z-776 4510 Lakewood Road Minor Variances Chairman Schepler called the Public Hearing to order at 7:41 p.m. regarding File No Z-776 an application for the following variances, as submitted by Steve and Janet Rutherford for the property located at 4510 Lakewood Road: 1. Side yard setback reduction from six feet to four feet; 2. Total accessory structure area of 2,600 square feet, as opposed to the allowable 1,000 square feet for cumulative area of all accessory structures; 3. Accessory structure height of 25 feet, as opposed to maximum allowable height of 17 feet; 4. Building material and colors for accessory structure to be non-consistent with existing residence on the subject property. Chairman Schepler stated Notice of the Public Hearing was published in the Northwest Herald on October 24, 2011. Notices were provided to all abutting property owners of record as required by ordinance. A Certificate of Publication is on file in the City Clerk's Office. In attendance were Steve and Janet Rutherford who were sworn in by Chairman Schepler. Mr. Rutherford stated they would like to build an oversized garage so that it can be used to store his vehicles, boat and equipment. There would be a second story which would contain a recreation room. He noted he originally had planned to construct a smaller garage, but realized it needed to be oversized in order to accommodate all of his equipment, boat, etc. Deputy City Administrator Martin provided the Commission with the Staff Report regarding this matter. He noted the applicant is requesting a total of four minor variances which relate to the proposed accessory structure: area, height, side yard setback and building materials and color consistent with the existing resident on the property. Deputy Administrator Martin noted Staff has met with Mr. Rutherford. The proposed building is a large garage; however, it is very tastefully designed. The structure would be in substantial conformance to the renderings provided to the Commission. The garage would not be obtrusive and would be compatible with the area which includes an eclectic mix of homes and accessory structures. The proposed structure is aesthetically appealing. Regarding the issue of the building materials and color being consistent with the existing residence, Staff has no problem with the variance to waive that requirement at this time. The applicant intends to do extensive remodeling/renovation of the residence. If and when that occurs, the applicant would be required to use building materials and colors consistent with the garage. Deputy Administrator Martin stated it is Staff s recommendation to approve the variances as requested subject to the following conditions: 1) The garage shall be constructed in substantial conformance with the renderings and architectural drawings submitted with the variance application; 2) The existing garage shall be completely demolished and debris removed no later than January 12, 2012; 3) The existing principal residence, if renovated in the future, shall match building materials and color of proposed garage. Chairman Schepler invited questions and/or comments from the Commission. Noting the applicant stated he had personally notified all of the adjacent property owners regarding his plans, the Commissioners inquired if the neighbors had any comments regarding the proposed project. Mr. Rutherford responded they all seem to be in favor of the project. Responding to an inquiry, Mr. Rutherford stated the garage would be situated entirely on Lot 2. He responded following further inquiry that there is no sanitary sewer available on Lot 2. Although a bathroom would be included in the construction, it would not be connected until such time as the sanitary sewer was available on the lot. The sanitary sewer for his property is currently located on the northwest side of the road. Lot 2 is located southeast of the road. In response to an inquiry regarding the game room to be located on the second floor of the garage, Deputy Administrator Martin noted the question of ensure safety from garage/gas fumes, etc. was a building question. The applicant would be required to comply with the building safety code regarding this issue. Commissioner Buhrman inquired if the applicant could move the building over two feet so that the side yard setback variance would not be required. Mr. Rutherford responded the location of the garage is largely due to an existing pad on the lot which would be used as part of the driveway. Some discussion followed regarding the possibility of relocating the position of the building. In response to Chairman Schepler's inquiry, there was no one in the audience who wished to be heard regarding this matter Motion by Nadeau, seconded by Buhrman, to recommend to the City Council with regard to File No. Z-776, an application for minor variances as follows, as submitted by Steve and Janet Rutherford for their property located at 4510 Lakewood Road 1. Side yard setback reduction from six feet to four feet; 2. Total accessory structure area of 2,600 square feet, as opposed to the allowable 1,000 square feet for cumulative area of all accessory structures; 3. Accessory structure height of 25 feet, as opposed to maximum allowable height of 17 feet; 4. Building material and colors for accessory structure to be non-consistent with existing residence on the subject property. be granted, subject to the following conditions begin met: 1) The garage shall be constructed in substantial conformance with the renderings and architectural drawings submitted with the variance application; 2) The existing garage shall be completely demolished and debris removed no later than January 12, 2012; 3) The existing principal residence, if renovated in the future, shall match building materials and color of proposed garage; And that Table 32, the Approval Criteria for Variances, has been met. Voting Aye: Buhrman, Doherty, Ekstrom, Morck,Nadeau, Schepler, and Thacker. Voting Nay: None. Not Voting: None. Abstaining: None. Absent: None. Motion carried 7-0. Chairman Schepler closed the Public Hearing regarding File No. Z-775 at 8:03 p.m. Exhibit A (Legal Description of the Subject Property) Exhibit B (Rendering and architectural drawings) ra!4 irn M�4V' t .-7 7 7-7 � xv Y sV 'fit 1 ti4- m rA R l I o 1 « 1V-43 t� t !g 1 � i 42-1 / - 4 4 t` I �--— �1 1 1 t i � � T 1 � -- --_—L._--- 1 . �_._.`_.__1 � � � _ j,�;� ���';�; 1 >:— 1 — -- 1 i `, j ( � ,i� _,I i � t- --= 1 � j 1 � j � a j --� 9 9 E — � i j G d _ � � 6 A f i � �� 1 � s r�"'""—''' i ,� j-�`��,Ij 1 �i 1 i 1 r i 1 � 1 - i !!�� � � � 1 i � i,'� 1 i �i:!Yi��15 1 <<i � 1 � ----- ;� -----r —'-1 � ' ---- i � �- ---�-------�---- ------ 1 ' -----------� O -� J � ,�� 4z I(Y-6I ` L 3-1f! 1,z-Ii 5v 9 7-n Wr 7 7as z.2' 1 1 I I I I I I I I 9'x8'O.H.Door i r- I 11IIIIII I —LLLLL Li I? H I x4'E ntry 00 t- - t GARAGE R I • _ _ Ent Fu I R T I — Water ter o i ° - - - - - - - - - - - - - - - - - - - - - - - - I I I 4 3'St ~ 16'x8'O.H..D w 16'x8'O.H.Door '" -- -- -- Sewer Pipe _ I U 1E'•7' SN Y 14-1' J' 7-? 31•-11 114' 17.2 34' 1S-0' 7.111/T 1S•t' 8' 1T--1117 -1 Ir\ - - - - - - - - - -/ I I \ / I I I \ ® I I I \ \ / I � ♦ / I ep I \ / I ♦ / I \ / ♦\ Game Room // Wood Stove I I $ W I I \ — — — — — — — — — / {7 / 41'.r I III Stirs I / 11_ \ I I / \ I / \I I / ♦ I --I I . 1 1 � 1 \ I 1 ` I 1 V. 1 \ 1 � 1 r , 1 , i 1 , 1 � 1, i, 1 � � 1 ` I + 1 � , ( I , 1 , 1 ` , I I ` lzu I � , I 1 1 I, 1 1-1. I I � ! r ! l - e r .I t is I r , y r � 1 r 1 r ! r r 1 r � r r 1 � I r i r i r I 1 � i r 1 r 1 1 Irr r I a 1 1 1\ \ r 1 \♦ � 1 \ 1 \ i 1 \ y 1 ♦ I \ 1 \ i 1 � 4 1 \ \ 1 ♦ 1!I I \ f � r i r i 1 r 1 r r 1 r r l_( FT-1 .I 1 r r 1 1 r 1 r r 1 Ir 1 / --------- B MAYOR'S REPORT TO: City Council FROM: Mayor Susan E. Low FOR: November 21 , 2011 , Regular City Council Meeting Re: Landmark Commission Appointment At the November 21 st City Council meeting, I intend to announce the appointment of Robin Schmidt and Donald E. Schmidt to the Landmark Commission. Robin and Donald Schmidt have been selected to replace two positions on the commission vacated by Chris Bassi and Michelle Peterson. Please contact me prior to the meeting if you have any comments or objections to the appointment, thank you. City of McHenry Application for Committee, Commission or Board Mail or Deliver to: Office of the Mayor,City of McHenry,333 South Green St,McHenry IL 60050 Application for Appointment to , CDY1G'�,f71czl& 6 x 1 "4M Committee/Commission/Board. 1. Name: , f Spouse: Address: ,? ;, ,I.x,, 7 k rt 7- Phone: Home `jts"/.S -3-i ,S i I I Wo 7- (a-0 Mobile 5 i S1 -32 l • 3 23Y City Resident Since: 1746 n 2.In this Section please use P for Presently;F for Formerly: Elected or Appointed Positions Held: Member of Organizations(list offices held): N Occupational Background: (J n7 - A,ow C, C�'X'� Formal Education: 3.Do you or any of your close family or business connections own,hold stock in,serve as director of or work for any business which provides products or services to: City of McHenry Wo Other Government Entity A; If yes,please identify and explain: 4.Do you or any of your close family or business connections serve on any Committee,Commissi0n,Board or otherwise with an organization or agency which has,or may have,any business or personal transactions with the Committee, Commission or Board to which you are making application? M "yes"please identify and explain: 5.Are you generally familiar with the functions and workings of the Committee/Commission/Board to which you are making application? 4 Have you attended meetings of this body? What prompted you to apply for consideration of appointment to this position? What studies,responsibilities,accomplishments,publications or mmunity pro ects have you participated in o initiated which you feel may q you for this position? 1 Cl- a., 01 °� `% 5 , L �'YAU Other co ments: �*� �'�` ;'S. .=s . � Other information you would like to include may be attached to this application.The Mayor,being responsible for appointments iss Committees/commiss�lonsBoard will interview_ each applicant personally. What days and times are you available: 3� `'�a7 -r" `5 :1 a3 `4�t� 'x)o 17 4 #, c, Signed: '► , �f'n ��n �'��� Date: The Mayor and the City of McHenry wish to thank you jor your interest.It is appreciated! Date Received: Date Considered: Action: Revised:3116105 City of McHenry Application for Committee; Commission or Board Mail or Deliver to: Office of the Mayor,City of McHenry,333 South Green St,McHenry IL 60050 Application for Appointment to k qC� � Y? Committee/Commission-�/Board. 1. Name: �aNfI4 d �- ��`i i�1i�% Spouse: �p.��►/ c5 '111,V1d 7— Address: 2 �f ,ga✓T.`it j/ U Phone: Home 2fa-- 3r4V-Sii/ Work 2�4/_ Mobile 5= City Resident 2. In this Section please use P for Presently;F for Formerly: Elected or Appointed Positions Held: Member of Organizations(list offices held): /// Occupational Background: ,�✓-' .�s. .45 d7S .t�T Formal Education _A Tit fl�i:�e' 3. Do you or any of your close family or business connections own,hold stock in,serve as director of or work for any business which provides products or services to: City of McHenry. 410 Other Government Entity ./14 If yes,please identify and explain: 4.Do you or any of your close family or business connections serve on any Committee,Commission,Board or otherwise with an organization or agency which has, or may have,any business or personal transactions with the Committee, Commission or Board to which you are making application? G✓o If "yes"please identify and explain: 5. Are you generally familiar with the functions and workings of the Committee/Commission/Board to which you are making application? S �p Have you attended meetings of this body? What prompted you to apply for consideration of appointment to this sition? �I y What studies,responsibilities,accomplishments,publicatio or community rojects ve oupp ci ated in or initiated which Nu feel may ualify you for this position?UV A !j - �'f Other comments: . Other information you would like to include may be attached to this application.Tlie Mayor,being responsible for appointments to Committees/Commissions/Board will interview each applicant personally. What days and times are you avails Signe Date: The Mayor and the City of McHenry►s-sh to thank you for your interest It is appreciated! Date Received: Date Considered: Action: Revised:3/16/05