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Home My WebLink AboutPacket - 10/24/2011 - City Council City of McHenry 333 South Green Street — _ www.ci.mchenry.il.us r McHenry,Illinois 60050-5495 Mayor's office REVISED (815) 363-2108 Fax (815) 363-2119 AGENDA Administration REGULAR CITY COUNCIL MEETING (815) 363-2100 Monday, October 24, 2011, 7:30 PM Fax (815) 363-2119 Construction and Neighborhood Services 1. Call to Order (815) 363-2170 Fax (815.) 363-2173 2. Roll Call Finance Department (815) 363-2100 3. Pledge of Allegiance Fax (815) 363-2119 4. Public Input Session: 10 Minute Limitation Parks and Recreation (815) 363-2160 5. Consent Agenda: Fax (815) 363-3186 A. October 17, 2011 CityCouncil meeting minutes; and Police Non-Emergency B. List of Bills. (815) 363-2200 Fax (815) 363-2149 6. Award of Bid for holiday tree lighting in Veterans Memorial Park to Temple Display, Ltd. for $14,849.38 Public Works (815) 363-2186 7. Revolving Loan Fund Application — Epic Cycle and Fitness Fax (815) 363-2214 8. Mayor Statement and Reports Mayor 9. Committee Reports Susan E. Low City Clerk 10. Staff Reports Janice C. Jones 11. Future Agenda Items Treasurer Steven C. Murgatroyd 12. Executive Session: Collective Bargaining Aldermen 13. Adjournment WARD 1 Victor A. Santi Posted: October 19, 2011 WARD 2 Andrew A. Glab WARD 3 Jeffrey A. Schaefer WARD 4 Geoffrey T. Blake WARD 5 Richard W.Wimmer WARD 6 Robert J. Peterson WARD 7 Geri A. Condon CONSENT AGENDA The Consent Agenda for the October 24, 2011 , City Council meeting consists of the following items: A. October 17, 2011 City Council meeting minutes B. List of bills. REGULAR MEETING (' OCTOBER 17, 2011 Mayor Low called the regularly scheduled October 17, 2011 meeting of the McHenry City Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Blake, Wimmer, and Condon. Absent: Peterson. Also in attendance were Deputy City Administrator Martin, Assistant City Administrator Hobson, City Clerk Jones, City Attorney McArdle, Construction and Neighborhood Services Director Schwalenberg, Public Works Streets Superintendent Stull, Parks and Recreation Director Merkel,Chief of Police Jones. Mayor Low introduced first grader Mayor Matthew Menner who won the honor of being Mayor at St.Patrick Parish's Oktoberfest. Mayor Menner's brothers Thomas and Andrew were also in attendance. PUBLIC INPUT SESSION There was no one who signed in to speak during the Ten Minutes of Public Input. CONSENT AGENDA Motion by Wimmer, seconded by Blake,to approve the Consent Agenda as presented: A. Request for transfer of Class A-8 Liquor License to Assaggio Tutto Inc,d/b/a/Marzanos,1501 South Route 31; B. Request for temporary advertising signs and waiver of associated fees — McHenry Garden Club's annual Holiday Extravaganza event; C. Request for final payment for installment of downtown wayfinding signage-The Baldus Company,$32,010; D. City Council minutes: October 3,2011 regularly scheduled meeting; E. Special use/picnic permits; F. Request for Block Party: Annette Maldonado,Trails of Winding Creek,Saturday,October 29,2011; G. List of As-Needed checks: BLUE CROSS BLUE SHIELD O 118,255.52 FBI NAA 75.00 FOP UNITS I/II 2,021.00 IUOE, LOCAL 150 3,584.64 KIMBALL MIDWEST 370.72 LEXISNEXIS 238.50 MCHENRY BASEBALL ASSOC 1,254.84 MCHENRY POLICE OFFICER'S 924.00 NATIONAL GUARDIAN LIFE I 42.33 NCPERS GROUP LIFE INS. 256.00 NORTH SUBURBAN WATER 45.00 POSTMASTER MCHENRY IL 1,043.38 PRE-PAID LEGAL SERVICES 142.45 SECRETARY OF STATE 105.00 UNITED PARCEL SERVICE 226.37 UNITED WAY OF MCHENRY CO 196.28 UNUM 1,603.30 GRAND TOTALS 130,384.33 FUND TOTALS GENERAL FUND 10,735.37 TOURISM FUND 1,254.84 WATER/SEWER FUND 138.60 C EMPLOYEE INSURANCE FUND 118,255.52 TOTALS 130,384.33 Regular Meeting Page 2 October 17,2011 H. List of Bills: ACE HARDWARE, BJORKMAN'S 1,427.44 ADAMS ENTERPRISES INC, R 831.02 ADAMS STEEL SERVICE INC 190.00 ADVANTAGE MECHANICAL INC 420.00 AGS REBUILDERS 215.00 AIRGAS SAFETY INC 162.86 ANDERSON, LORI 89.13 ASHLAND SPECIALTY CHEMIC 2,970.00 AT&T 32.51 AUTO TECH CENTERS INC 417.00 BANK OF NEW YORK MELLON, 678.00 BANKCARD PROCESSING CENT 1,216.11 BAXTER & WOODMAN 3,435.71 BLACKSTONE LANDSCAPE INC 8,449.00 BOONE CREEK GOLF ACADEMY 245.00 BOTTS WELDING & TRUCK SE 32.00 BRENNAN, DAN 490.00 BURRIS EQUIPMENT COMPANY 76.04 BUSS FORD SALES 344.48 CDW GOVERNMENT INC 34.38 CENTEGRA OCCUPATIONAL HE 170.52 CHEMSEARCH 801.40 CINTAS CORPORATION #355 1,263.77 CLAVEY'S NURSERY INC 330.00 COMCAST CABLE 74.90 COMED 5,829.16 COX, LAURA 127.46 CRESCENT ELECTRIC SUPPLY 64.32 CURRAN CONTRACTING COMPA 5,205.53 CUSTOM LANDSCAPING 1,840.00 DATACOM 449.00 DOCUMENT IMAGING DIMENSI 903.00 DONS CLEANERS 15.00 DREISILKER ELECTRIC MOTO 958.40 DUCAK, JASON 8.00 DURA WAX COMPANY INC, TH 100.80 EAST JORDAN IRON WORKS 801.16 ED'S AUTOMOTIVE/JIM'S MU 115.00 ED'S RENTAL & SALES INC 80.00 EJ EQUIPMENT 495.93 FAST EDDIES CAR WASH 340.70 FENCE CONNECTION INC 990.00 FISCHER BROS FRESH 1,828.97 FORE GOLF LLC 140.00 G & E GREENHOUSES INC 1,081.15 GASVODA & ASSOCIATES INC 4,094.40 GRAINGER 85.64 HAWKINS INC 2,885.55 HOLIAN INSULATION COMPAN 158.10 HRGREEN 810.00 IIMC 190.00 ILLINOIS AUDIO PRODUCTIO 135.00 ILLINOIS DEPT OF AGRICUL 400.00 ILLINOIS FIRE & POLICE 375.00 ILLINOIS TRUCK ENFORCEME 100.00 INTERSTATE BATTERY SYSTE 195.90 ITT WATER & WASTEWATER U 4,964.00 J G UNIFORMS INC 40.00 JIMS MCHENRY AUTO BODY 280.44 KALE UNIFORMS INC 1,315.16 KANE COUNTY SAFE KIDS 50.00 KIMBALL MIDWEST 143.33 LEE AUTO MCHENRY 174.57 LUNSMANN, JOAN 61.02 MACEK, DEREK 9.00 MCANDREWS PC, THE LAW OF 6,800.00 MCCANN INDUSTRIES INC 140.00 MCHENRY ANALYTICAL WATER 865.00 Regular Meeting Page 3 October 17,2011 MCHENRY BANK & TRUST 30.00 r MCHENRY COUNTY RECORDER 1,625.00 MCHENRY FIRESTONE 221.16 MCHENRY SPECIALTIES 30.00 MCMASTER-CARR SUPPLY CO 315.02 MENARDS - CRYSTAL LAKE 49.99 METROPOLITAN INDUSTRIES 186.83 MID AMERICAN WATER OF WA 3,016.50 MUNICIPAL CLERKS OF 25.00 NAPA AUTO PARTS MPEC 2,313.26 NATIONAL READERBOARD SUP 38.94 NIMCA 50.00 NORTH EAST MULTI-REGIONA 35.00 NORTHERN ILLINOIS POLICE 15.00 NORTHERN TOOL & EQUIPMEN 498.29 O'HERRON CO INC, RAY 2,560.80 ORIENTAL TRADING CO INC 375.18 OTTOSEN BRITZ KELLY COOP 832.50 PACE 7,992.03 PEPSI BEVERAGE COMPANY 155.39 PERRICONE GARDEN CENTER 218.00 PETROLIANCE LLC 13,772.19 PETTIBONE & CO, P F 80.00 POPP, LARRY 148.00 QUICK, KATHLEEN 49.93 RADICOM INC 36.23 REINDERS INC 44,492.22 REISHUS, DEIRDRE 189.00 RIDGEVIEW ELECTRIC INC 380.77 RIVERSIDE BAKE SHOP 57.68 ROAD RAGE INC 660.00 SASAK, TODD 60.00 SCHATZ, DONALD 390.00 SEWER EQUIPMENT CO OF AM 45,519.00 SEXTON, ERIC M 8.00 ( SHAW SUBURBAN MEDIA 221.50 STAN'S FINANCIAL SERVICE 222.00 STANARD & ASSOCIATES INC 395.00 STANS OFFICE TECHNOLOGIE 258.50 STAPLES ADVANTAGE 290.64 STEFFAN'S JEWELERS 30.00 SUNNYSIDE COMPANY 104.73 THELEN MATERIALS LLC 355.46 THINK INK INC 270.00 THIRD MILLENNIUM ASSOCIA 3,650.00 TINOZ PIZZA 30.00 TOPS IN DOG TRAINING COR 309.95 VALLEY VIEW ACRES 255.00 VISIONAIR 6,610.00 WALSH, THOMAS M 345.16 WASTE MANAGEMENT OF WI P 9,769.69 WATER PRODUCTS - AURORA 341.90 WIRTH, JEAN 119.00 WOLFE, RACHEL M 15.50 ZAHN, DAN 417.00 ZARNOTH BRUSH WORKS INC 632.00 GRAND TOTALS 221,111.90 FUND TOTALS GENERAL FUND 83,348.73 DEBT SERVICE-1997A FUND 678.00 CAPITAL EQUIPMENT FUND 43,786.10 WATER/SEWER FUND 90,181.42 RISK MANAGEMENT FUND 148.00 INFORMATION TECHNOLOGY FUND 1,939.27 RETAINED PERSONNEL ESCROW 1,030.38 TOTALS 221,111.90 Regular Meeting Page 4 October 17,2011 Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Condon. Voting Nay: None. Absent: Peterson. Motion carried. REQUEST FOR TEMPORARY SIGN VARIANCES FOR CHARTER FITNESS 2192 WEST ROUTE 120 Deputy Administrator Martin stated a request was submitted by Charter Fitness to post a 40 square foot banner on their facility located at 2192 West Route 120. The banner was installed in late August or early September without benefit of a permit. A violation notice was sent and the business owner has since made application for the requested sign variance to allow the over-sized temporary banner. Staff has been assured the revised permanent wall sign will be posted by November 22, 2011. Staff has reviewed the request and supports the variance as requested. Motion by Schaefer, seconded by Santi, to accept Staffs recommendation to approve a temporary sign variance as presented by Charter Fitness for its facility located at 2192 West Route 120 as presented. Voting Aye: Santi, Glab,Schaefer, Blake, Wimmer, Condon. Voting Nay: None. Absent: Peterson. Motion carried. COMMITTEE RECOMMENDATION: ACCEPT QUOTATION FOR REMOVAL OF SKATE PARK WOODEN RAMPS, LANGOS CORPORATION IN THE AMOUNT OF$5,800 Director of Parks and Recreation Merkel stated the Parks and Recreation Committee has recommended that the wooden skate park ramps be removed as they have surpassed their usefulness in the park. The wooden ramps are not in good condition and are beyond repair by Staff. The Committee recommended Staff secure price quotations to remove the wooden ramps and present the matter for Council consideration. Consequently, quotations were sought with the lowest quotation being submitted by Langos Corporation in the amount of$5,800. It is Staff's recommendation to award the project to Langos Corporation in the amount of$5,800. Motion by Schaefer, seconded by Condon, to accept Staffs recommendation to award the wooden ramp removal at the McHenry Zone Skate Park to Langos Corporation in the amount of$5,800 as presented. Voting Aye: Santi, Glab,Schaefer, Blake, Wimmer, Condon. Voting Nay: None. Absent: Peterson. Motion carried. Regular Meeting Page 5 October 17,2011 ( MAYOR STATEMENT AND REPORT There was no Statement or Report by Mayor Low. COMMITTEE REPORTS Chairman Alderman Condon announced the Community Development Committee meeting previously scheduled for Tuesday, October 25, 2011 will be rescheduled to November. STAFF REPORTS There were no Staff Reports. FUTURE AGENDA ITEMS Alderman Blake noted he read in the newspaper that McHenry Township was going to be recognizing returning servicemen and he wondered if the City could do something to welcome servicemen home. Mayor Low announced camouflage T-shirts are being sold as a student-driven initiative to recognize veterans. The goal is to have everyone wear the camouflage T-shirts on Veteran's Day. Mayor Low applauded the efforts of the students to implement this project. Alderman Glab inquired if the agreement had been signed regarding the five parking spaces at River Place. He also inquired if the five parking spaces have been specifically noted in the agreement. Deputy Administrator Martin responded the agreement has been signed and ( the five parking spaces in question have been specified in the agreement. Alderman Glab inquired if the parking agreement has been recorded at this time. Deputy Administrator Martin responded a Memorandum for Recording will be recorded with the McHenry County Recorder of Deeds. Attorney McArdle stated the Memorandum for Recording referenced each of the five specific agreements being recorded against the property located at 3534 Waukegan Road. ADJOURNMENT Motion by Blake, seconded by Condon,to adjourn the meeting at 7:43 p.m. Voting Aye: Santi, Glab,Schaefer, Blake, Wimmer, Condon. Voting Nay: None. Absent: Peterson. Motion carried. The meeting was adjourned at 7:43 p.m. Mayor City Clerk -DATE 10/19/2011 02:15 PM CITY OF MCHENRY PAGE 1 LIST OF BILLS COUNCIL MEETING 10/24/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ---------------------------------------------------------------------------- 11100409 100 33 1106 ADAMS STEEL SERVICE INC 5321 YEARLY BOTTLE RENTAL 10/24/11 0 101911 40.00 100.33.6110 1110 101911 GLJ2950 40.00 101911 11100410 100 33 1106 ADAMS STEEL SERVICE INC 299438SUPPLIES 10/24/11 0 101911 104.21 100.33.5370 1110 101911 GLJ2950 104.21 101911 11100411 510 31 1106 ADAMS STEEL SERVICE INC 299246SUPPLIES 10/24/11 0 101911 5.12 510.31.5370 1110 101911 GLJ2950 5.12 101911 11100412 510 32 1120 ADVANTAGE MECHANICAL INC CMH-03SEWER PLANT FURNACE 10/24/11 0 101911 1,780.00 510.32.6110 1110 101911 GLJ2950 1780.00 101911 11100413 510 32 1258 AIRGAS SAFETY INC 9002495017SUPPLIES 10/24/11 0 101911 101.40 510.32.6110 1110 101911 GLJ2950 101.40 101911 11100414 510 31 1440 AMERICAN WATER WORKS ASS 7000379738MEMBERSHIP RENEWAL 10/24/11 0 101911 75.00 510.31.5410 1110 101911 GLJ2950 75.00 101911 11100415 100 41 1 ANDERLIK, KELLY PARKS PROGRAM REFUND 10/24/11 0 101911 55.00 100.41.3637 1110 101911 GLJ2950 55.00 101911 11100416 620 00 1564 APCO INTERNATIONAL INC 342375ANNUAL MEMBERSHIP RENEWAL 10/24/11 0 101911 69.00 620.00.5410 1110 101911 GLJ2950 69.00 101911 11100419 XXXXX XXXXX 1450 AT&T 8156362114CENTREX PHONE LINES 10/24/11 0 101911 2,934.08 100.01.5320 1110 101911 GLJ2950 626.55 101911 100.02.5320 1110 101911 GLJ2950 62.36 101911 100.22.5320 1110 101911 GLJ2950 751.71 101911 100.30.5320 1110 101911 GLJ2950 190.49 101911 100.33.5320 1110 101911 GLJ2950 635.01 101911 100.41.5320 1110 101911 GLJ2950 124.72 101911 100.42.5320 1110 101911 GLJ2950 62.37 101911 100.43.5320 1110 101911 GLJ2950 62.37 101911 100.44.5320 1110 101911 GLJ2950 124.75 101911 100.45.5320 1110 101911 GLJ2950 188.85 101911 620.00.5110 1110 101911 GLJ2950 104.90 101911 11100420 510 XXXXX 1450 AT&T 8153632114CENTREX PHONE LINES 10/24/11 0 101911 882.19 510.31.5320 1110 101911 GLJ2950 505.74 101911 510.32.5320 1110 101911 GLJ2950 376.45 101911 11100421 100 XXXXX 1450 AT&T OCT 2011 ALARM CIRCUITS 10/24/11 0 101911 118.63 100.43.5320 1110 101911 GLJ2950 31.39 101911 100.45.5320 1110 101911 GLJ2950 15.95 101911 100.46.5320 1110 101911 GLJ2950 15.94 101911 100.33.5320 1110 101911 GLJ2950 55.35 101911 11100422 510 XXXXX 1450 AT&T OCT 2011 ALARM CIRCUITS 10/24/11 0 101911 12.34 510.31.5320 1110 101911 GLJ2950 10.89 101911 510.32.5320 1110 101911 GLJ2950 1.45 101911 DATE 10/19/2011 02:15 PM CITY OF MCHENRY PAGE 2 _ LIST OF BILLS COUNCIL MEETING 10/24/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE --------------------------------------------- --------------------------------- 11100417 100 XXXXX 1452 AT&T LONG DISTANCE 813828058 LONG DISTANCE PHONE SERVICE 10/24/11 0 101911 125.58 100.01.5320 1110 101911 GLJ2950 122.77 101911 100.22.5320 1110 101911 GLJ2950 1.14 101911 100.30.5320 1110 101911 GLJ2950 .12 101911 100.33.5320 1110 101911 GLJ2950 1.44 101911 100.45.5320 1110 101911 GLJ2950 .11 101911 11100418 510 XXXXX 1452 AT&T LONG DISTANCE 813828058 LONG DISTANCE PHONE SERVICE 10/24/11 0 101911 3.50 510.31.5320 1110 101911 GLJ2950 2.68 101911 510.32.5320 1110 101911 GLJ2950 .82 101911 11100425 220 00 2635 BRANIFF COMMUNICATIONS I 23996 WARNING SIREN REPAIRS 10/24/11 0 101911 390.00 220.00.5375 1110 101911 GLJ2950 390.00 101911 11100426 100 03 2636 BRENNAN, DAN 10/6/11 MOWING SERVICES 10/24/11 0 101911 1,210.00 100.03.5110 1110 101911 GLJ2950 1210.00 101911 11100427 100 22 2765 BUSS FORD SALES 42251 VEHICLE REPAIR PARTS 10/24/11 0 101911 1.10 100.22.5370 1110 101911 GLJ2950 1.10 101911 11100428 100 22 2765 BUSS FORD SALES 42249 VEHICLE REPAIR PARTS 10/24/11 0 101911 50.68 100.22.5370 1110 101911 GLJ2950 50.68 101911 11100432 100 XXXXX 3015 CARQUEST AUTO PARTS STOR SEPT 2011 VEHICLE REPAIR PARTS 10/24/11 0 101911 424.73 100.22.5370 1110 101911 GLJ2951 242.47 101911 100.33.5370 1110 101911 GLJ2951 173.15 101911 100.45.6110 1110 101911 GLJ2951 9.11 101911 11100433 100 33 3020 CASSIDY TIRE & SERVICE 9056679 TIRES 10/24/11 0 101911 639.71 100.33.5370 1110 101911 GLJ2951 639.71 101911 11100434 620 00 3135 CDW GOVERNMENT INC ZWT9485 DYMO LABELING SUPPLIES 10/24/11 0 101911 31.27 620.00.6210 1110 101911 GLJ2951 31.27 101911 11100435 610 00 3157 CENTEGRA OCCUPATIONAL HE 98886 MEDICAL SERVICES 10/24/11 0 101911 63.70 610.00.6940 1110 101911 GLJ2951 63.70 101911 11100436 100 01 3157 CENTEGRA OCCUPATIONAL HE 99131 MEDICAL SERVICES 10/24/11 0 101911 39.20 100.01.5110 1110 101911 GLJ2951 39.20 101911 11100437 100 41 1 CLINE, DEBBIE PARKS PROGRAM REFUND 10/24/11 0 101911 370.00 100.41.3637 1110 101911 GLJ2951 370.00 101911 11100438 100 33 3509 COMCAST CABLE OCT/NOV INTERNET SERVICES 10/24/11 0 101911 50.02 100.33.5320 1110 101911 GLJ2951 50.02 101911 11100439 510 XXXXX 3509 COMCAST CABLE OCT/NOV INTERNET SERVICES 10/24/11 0 101911 25.76 510.31.5320 1110 101911 GLJ2951 22.73 101911 510.32.5320 1110 101911 GLJ2951 3.03 101911 11100440 510 32 3531 COMED 5757142087SEWER PUMPING CHARGES 10/24/11 0 101911 147.05 _DATE 10/19/2011 02:15 PM CITY OF MCHENRY PAGE 3 LIST OF BILLS COUNCIL MEETING 10/24/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE __________________ -------- 1110 101911 GLJ2951 510.32.5510 147.05 101911 11100441 100 XXXXX 3742 CURRAN CONTRACTING COMPA 77096 MATERIAL DUMPS 10/24/11 0 101911 70.00 100.01.6110 1110 101911 GLJ2951 20.00 101911 100.33.6110 1110 101911 GLJ2951 50.00 101911 11100442 100 XXXXX 3742 CURRAN CONTRACTING COMPA 76988 MATERIALS 10/24/11 0 101911 1,294.55 100.01.6110 1110 101911 GLJ2951 430.90 101911 100.33.6110 1110 101911 GLJ2951 863.65 101911 11100443 100 00 2 CURVES OF MCHENRY REFUND PERMIT #11-09-028 10/24/11 0 101911 30.00 100.00.3410 1110 101911 GLJ2951 30.00 101911 11100444 510 32 4004 D'ANGELO NATURAL SPRING SEPT 2011 BOTTLED DISTILLED WATER 10/24/11 0 101911 46.50 510.32.6110 1110 101911 GLJ2951 46.50 101911 11100445 620 00 4144 DELL MARKETING LP XFJ5C6973 COMPUTER EQUIPMENT 10/24/11 0 101911 8,632.37 620.00.8300 1110 101911 GLJ2951 8632.37 101911 11100446 620 00 4530 DOCUMENT IMAGING DIMENSI 117746PRINTER TONER CARTRIDGES 10/24/11 0 101911 781.00 620.00.6210 1110 101911 GLJ2951 01 79.00 101911 620.00.6210 1110 101911 GLJ2951 01 79.00 101911 620.00.6210 1110 101911 GLJ2951 04 79.00 101911 620.00.6210 1110 101911 GLJ2951 22 79.00 101911 620.00.6210 1110 101911 GLJ2951 33 79.00 101911 620.00.6210 1110 101911 GLJ2951 32 386.00 101911 11100447 620 00 4530 DOCUMENT IMAGING DIMENSI 118030FAX MACHINE TONER CARTRIDGE 10/24/11 0 101911 79.00 620.00.6210 1110 101911 GLJ2951 03 79.00 101911 11100448 100 45 4760 DURA WAX COMPANY INC, TH 352418CLEANING SUPPLIES 10/24/11 0 101911 94.80 100,45.6110 1110 101911 GLJ2951 94.80 101911 11100449 100 22 6026 FAMILY TAILOR SHOP 295908UNIFORM SEWING SERVICES 10/24/11 0 101911 51.00 100.22.6110 1110 101911 GLJ2951 8.00 101911 100.22.4510 1110 101911 GLJ2951 43.00 101911 11100450 100 41 1 FINNIGAN, KRISTIN PARKS PROGRAM REFUND 10/24/11 0 101911 59.00 100.41.3636 1110 101911 GLJ2951 59.00 101911 11100451 100 33 6293 FISCHER BROS FRESH 14443 MATERIALS 10/24/11 0 101911 613.50 100.33.6110 1110 101911 GLJ2951 613.50 101911 11100452 100 22 6390 FLESCH COMPANY INC, GORD ICU449 1 COPIER MAINTENANCE 10/24/11 0 101911 139.65 100.22.5110 1110 101911 GLJ2951 139.65 101911 11100453 100 45 6559 FOXCROFT MEADOWS INC 37920 SOD 10/24/11 0 101911 24.65 100.45.6110 1110 101911 GLJ2951 24.65 101911 11100454 100 42 7281 G IMPRESSIONS INC 10-001897 SIGNS 10/24/11 0 101911 84.00 100.42.6110 1110 101911 GLJ2951 84.00 101911 DATE 10/19/2011 02:15 PM CITY OF MCHENRY PAGE 4 LIST OF BILLS COUNCIL MEETING 10/24/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 11100455 510 32 8042 HAWKINS INC 3269797 CHEMICALS 10/24/11 0 101911 812.73 510.32.6110 1110 101911 GLJ2951 812.73 101911 11100456 440 00 8650 HRGREEN 19/76720 ROUTE 120 & 31 INTERSECTION 10/24/11 0 101911 26,596.36 440.00.8600 1110 101911 GLJ2951 26596.36 101911 440-RT31/120 11100457 100 22 11025 KALE UNIFORMS INC 585546EMPLOYEE UNIFORMS 10/24/11 0 101911 61.50 100.22.4510 1110 101911 GLJ2951 61.50 101911 11100458 100 22 11026 KANE COUNTY SAFE KIDS 10/26/11 TRAINING REGISTRATION FEE 10/24/11 0 101911 50.00 100.22.5430 1110 101911 GLJ2951 50.00 101911 11100459 100 42 11284 KING CUT CONCRETE CUTTER 18293 CONCRETE HOLE DRILLING 10/24/11 0 101911 275.00 100.42.5110 1110 101911 GLJ2951 275.00 101911 11100460 100 45 12017 LANG PONTIAC-CADILLAC-SU 94311 VEHICLE REPAIR PARTS 10/24/11 0 101911 139.16 100.45.5370 1110 101911 GLJ2951 139.16 101911 11100461 100 33 12021 LANGE, MICHAEL CDL REIMB 10/24/11 0 101911 60.00 100.33.5430 1110 101911 GLJ2951 60.00 101911 11100462 740 00 7 LOVORN, ANTHONY #11185RETAINED PERSONNEL REFUND 10/24/11 0 101911 156.25 740.00.6961 1110 101911 GLJ2951 156.25 101911 11100463 100 47 12998 MACDONALD, BJ REIMB SWIM TEAM MEETING MILEAGE 10/24/11 0 101911 36.30 100.47.6110 1110 101911 GLJ2951 36.30 101911 11100464 100 41 1 MADDEROM, STEPHANIE PARKS PROGRAM REFUND 10/24/11 0 101911 70.00 100.41.3637 1110 101911 GLJ2951 70.00 101911 11100472 100 XXXXX 14068 MCAULIFF & SEMROW PC SEPT 2011 ADMINISTRATIVE LAW JUDGE 10/24/11 O 101911 1,125.00 100.22.5110 1110 101911 GLJ2951 1012.50 101911 100.03.5110 1110 101911 GLJ2951 112.50 101911 11100473 450 00 14069 MCCANN INDUSTRIES INC 11027379 CASE WHEEL LOADER 10/24/11 0 101911 157,865.75 450.00.8300 1110 101911 GLJ2951 157865.75 101911 11100474 100 33 14069 MCCANN INDUSTRIES INC 11027466 SUPPLIES 10/24/11 0 101911 8.95 100.33.5370 1110 101911 GLJ2951 8.95 101911 11100475 100 33 14069 MCCANN INDUSTRIES INC 11027476 SUPPLIES 10/24/11 0 101911 88.90 100.33.5370 1110 101911 GLJ2951 88.90 101911 11100476 510 31 14246 MCHENRY ANALYTICAL WATER 28646 WATER SAMPLE ANALYSIS 10/24/11 0 101911 15.00 510.31.5110 1110 101911 GLJ2951 15.00 101911 11100465 100 22 13139 MECHER, JAIMIE 10/3-7/11 TRAINING EXPENSE REIMB 10/24/11 0 101911 36.95 100.22.5420 1110 101911 GLJ2951 36.95 101911 _DATE 10/19/2011 02:15 PM CITY OF MCHENRY PAGE 5 LIST OF BILLS COUNCIL MEETING 10/24/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 11100466 590 00 13172 MEYER MATERIAL COMPANY 260613MATERIALS 10/24/11 0 101911 150.39 590.00.5110 1110 101911 GLJ2951 150.39 101911 11100467 510 31 13309 MID AMERICAN WATER OF WA 128634W-1 SUPPLIES 10/24/11 0 101911 122.95 510.31.6110 1110 101911 GLJ2951 122.95 101911 11100468 100 00 13291 MINUTEMAN PRESS OF MCH 75898 PRINTING SERVICES 10/24/11 0 101911 335.78 100.00.6210 1110 101911 GLJ2951 335.78 101911 11100469 100 XXXXX 13291 MINUTEMAN PRESS OF MCH 75900 PRINTING SERVICES 10/24/11 0 101911 527.50 100.22.6210 1110 101911 GLJ2951 474.75 101911 100.04.6210 1110 101911 GLJ2951 52.75 101911 11100470 100 22 13291 MINUTEMAN PRESS OF MCH 75949 BUSINESS CARDS 10/24/11 0 101911 36.50 KREASSIG 100.22.6210 1110 101911 GLJ2951 36.50 101911 11100471 100 22 13536 MORRIE AND SONS INC 960 TOWING SERVICES 10/24/11 0 101911 85.00 100.22.5110 1110 101911 GLJ2951 85.00 101911 11100477 740 00 15144 NEUMANN JR, EDWARD J NOV 2011 PARKING LOT RENTAL 10/24/11 0 101911 500.00 740.00.6960 1110 101911 GLJ2952 500.00 101911 11100478 510 32 15545 NICOR GAS SEPT/OCT UTILITIES 10/24/11 0 101911 211.37 510.32.5510 1110 101911 GLJ2952 211.37 101911 11100479 510 31 15553 NORTH SUBURBAN WATER 11/10/11 MONTHLY LUNCHEON MEETING 10/24/11 0 101911 45.00 510.31.5430 1110 101911 GLJ2952 45.00 101911 11100480 100 33 15557 NORTHWEST ELECTRICAL SUP 17002529 ELECTRICAL SUPPLIES 10/24/11 0 101911 34.27 100.33.6110 1110 101911 GLJ2952 34.27 101911 11100481 100 41 1 ORZEL, STACEY PARKS PROGRAM REFUND 10/24/11 0 101911 83.00 100.41.3637 1110 101911 GLJ2952 83.00 101911 11100482 100 22 2532 PETROLIANCE LLC 9077206 VEHICLE FUEL 10/24/11 0 101911 3,982.93 100.22.6250 1110 101911 GLJ2952 3982.93 101911 11100483 100 33 2532 PETROLIANCE LLC 9073728 VEHICLE FUEL 10/24/11 0 101911 772.53 100.33.6250 1110 101911 GLJ2952 772.53 101911 11100484 100 45 2532 PETROLIANCE LLC 9077204 VEHICLE FUEL 10/24/11 0 101911 373.27 100.45.6250 1110 101911 GLJ2952 373.27 101911 11100485 510 31 2532 PETROLIANCE LLC 9077203 VEHICLE FUEL 10/24/11 0 101911 355.66 510.31.6250 1110 101911 GLJ2952 355.66 101911 11100486 510 31 2532 PETROLIANCE LLC 9073726 VEHICLE FUEL 10/24/11 0 101911 331.47 510.31.6250 1110 101911 GLJ2952 331.47 101911 11100487 510 32 2532 PETROLIANCE LLC 9071092 VEHICLE FUEL 10/24/11 0 101911 594.38 DATE 10/19/2011 02:15 PM CITY OF MCHENRY PAGE 6 LIST OF BILLS COUNCIL MEETING 10/24/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS 'PROJECT # CODE ----------------------- 510.32.6250 1110 101911 GLJ2952 594.38 101911 11100488 510 32 2532 PETROLIANCE LLC 9073725 VEHICLE FUEL 10/24/11 0 101911 848.77 510.32.6250 1110 101911 GLJ2952 848.77 101911 11100489 510 32 2532 PETROLIANCE LLC 9067612 VEHICLE FUEL 10/24/11 0 101911 899.22 510.32.6250 1110 101911 GLJ2952 899.22 101911 11100490 100 46 17134 PETROW, STEPHANIE S 10/14/11 PARKS PROGRAM INSTRUCTOR 10/24/11 0 101911 100.00 100.46.5110 1110 101911 GLJ2952 100.00 101911 11100491 100 22 17154 PETTIBONE & CO, P F 23627 SUPPLIES 10/24/11 0 101911 36.00 100.22.6110 1110 101911 GLJ2952 36.00 101911 11100492 100 41 1 PLAUTZ, MOLLY PARKS PROGRAM REFUND 10/24/11 0 101911 157.75 100.41.3637 1110 101911 GLJ2952 157.75 101911 11100493 100 22 17640 PRECISION SERVICE & PART 03-103882 RETURNED ITEMS 10/24/11 0 101911 174.96- 100.22.5370 1110 101911 GLJ2952 174.96CR 101911 11100494 100 22 17640 PRECISION SERVICE & PART 06-131111 VEHICLE REPAIR PARTS 10/24/11 0 101911 21.23 100.22.5370 1110 101911 GLJ2952 21.23 101911 11100495 100 22 17640 PRECISION SERVICE & PART 06-131469 VEHICLE REPAIR PARTS 10/24/11 0 101911 281.92 100.22.5370 1110 101911 GLJ2952 281.92 101911 11100496 100 22 17640 PRECISION SERVICE & PART 06-130863 VEHICLE REPAIR PARTS 10/24/11 0 101911 35.50 100.22.5370 1110 101911 GLJ2952 35.50 101911 11100497 100 33 17656 PROSAFETY INC 2/707320 SUPPLIES 10/24/11 0 101911 197.30 100.33.6110 1110 101911 GLJ2952 197.30 101911 11100498 100 22 19015 RADICOM INC 97684 DISPATCH HEADSET REPAIRS 10/24/11 0 101911 232.46 100.22.5370 1110 101911 GLJ2952 232.46 101911 11100499 100 44 20015 SAM'S CLUB SEPT 2011 CONCESSION SUPPLIES 10/24/11 0 101911 158.72 100.44.6110 1110 101911 GLJ2952 158.72 101911 11100500 100 XXXXX 20015 SAM'S CLUB 2011/12 MEMBERSHIP FEES 10/24/11 0 101911 105.00 100.01.5110 1110 101911 GLJ2952 35.00 101911 100,41.5110 1110 101911 GLJ2952 70.00 101911 11100501 100 01 20150 SECRETARY OF STATE VEH #636 VEHICLE PLATE REPLACEMENT 10/24/11 0 101911 6.00 100.01.6940 1110 101911 GLJ2952 6.00 101911 11100502 100 01 20152 SECRETARY OF STATE / POL VEH #303 VEHICLE TITLE & TRANSFER 10/24/11 0 101911 194.00 100.01.6940 1110 101911 GLJ2952 194.00 101911 11100503 100 00 2 SHALES MCNUTT CONSTRUCTI REFUND PERMIT #11-04-069 10/24/11 0 101911 30.00 100.00.3410 1110 101911 GLJ2952 30.00 101911 DATE 10/19/2011 02:15 PM CITY OF MCHENRY PAGE 7 LIST OF BILLS COUNCIL MEETING 10/24/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE --------------------------------------------------------------------------------------------- 11100504 100 22 20311 SIRCHIE FINGER PRINT LAB 547858SUPPLIES 10/24/11 0 101911 229.93 100.22.6210 1110 101911 GLJ2952 229.93 101911 11100505 XXXXX XXXXX 20711 STAPLES ADVANTAGE 8019874082OFFICE SUPPLIES 10/24/11 0 101911 768.97 100.00.6210 1110 101911 GLJ2952 937.27CR 101911 100.04.6210 1110 101911 GLJ2952 808.89 101911 100.22.6210 1110 101911 GLJ2952 128.38 101911 100.04.6210 1110 101911 GLJ2952 28.47 101911 100.22.6210 1110 101911 GLJ2952 383.31 101911 100.41.6210 1110 101911 GLJ2952 64.90 101911 100.03.6210 1110 101911 GLJ2952 88.58 101911 100.45.6210 1110 101911 GLJ2952 65.10 101911 620.00.6210 1110 101911 GLJ2952 32 138.61 101911 11100506 100 41 1 STRANG, PATRICIA PARKS PROGRAM REFUND 10/24/11 0 101911 69.00 100.41.3636 1110 101911 GLJ2952 69.00 101911 11100507 100 33 21247 THELEN MATERIALS LLC 270042MATERIALS 10/24/11 0 101911 95.24 100.33.6110 1110 101911 GLJ2952 95.24 101911 11100508 100 22 21538 TOPS IN DOG TRAINING COR 12635 K-9 DUKE FOOD & SUPPLIES 10/24/11 0 101911 213.95 100.22.6310 1110 101911 GLJ2952 213.95 101911 11100509 100 22 21538 TOPS IN DOG TRAINING COR 12919 K-9 DUKE BOARDING FEES 10/24/11 0 101911 69.00 100.22.6310 1110 101911 GLJ2952 69.00 101911 11100510 100 22 21661 TUFF PRODUCTS 10471 SUPPLIES 10/24/11 0 101911 36.00 100.22.6110 1110 101911 GLJ2952 36.00 101911 11100511 100 22 22396 ULTRA STROBE COMMUNICATI 7545 EQUIPMENT 10/24/11 0 101911 496.85 100.22.6310 1110 101911 GLJ2953 496.85 101911 11100512 610 00 22396 ULTRA STROBE COMMUNICATI 7546 EMERGENCY EQUIPMENT 10/24/11 0 101911 965.85 610.00.5980 1110 101911 GLJ2953 965.65 101911 11100513 510 32 22495 UNITED LABORATORIES 26321 SUPPLIES 10/24/11 0 101911 90.53 510.32.6110 1110 101911 GLJ2953 90.53 101911 1110OS16 100 22 22666 US IDENTIFICATION MANUAL 171987SUBSCRIPTION RENEWAL 10/24/11 0 101911 82.50 100.22.5450 1110 101911 GLJ2953 82.50 101911 11100514 510 31 22669 USA BLUEBOOK 506361SUPPLIES 10/24/11 0 101911 533.17 510.31.6110 1110 101911 GLJ2953 533.17 101911 11100515 510 32 22669 USA BLUEBOOK 504151SUPPLIES 10/24/11 0 101911 208.45 510.32.6110 1110 101911 GLJ2953 208.45 101911 11100517 620 00 23152 VERIZON WIRELESS 2638371442MOBILE BROADBAND 10/24/11 0 101911 44.02 620.00.5110 1110 101911 GLJ2953 44.02 101911 11100518 510 31 23152 VERIZON WIRELESS 2639798879MOBILE BROADBAND 10/24/11 0 101911 45.17 DATE 10/19/2011 02:15 PM CITY OF MCHENRY PAGE 8 LIST OF BILLS COUNCIL MEETING 10/24/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ----------------------------------------------------------------------------------------------------- 510.31.5320 1110 101911 GLJ2953 45.17 101911 11100519 XXXXX XXXXX 23152 VERIZON WIRELESS 26383714410ELL PHONE USAGE 10/24/11 0 101911 1,625.99 100.01.5320 1110 101911 GLJ2953 190.09 101911 100.02.5320 1110 101911 GLJ2953 59.51 101911 100.03.5320 1110 101911 GLJ2953 105.57 101911 100.22.5320 1110 101911 GLJ2953 771.01 101911 100.30.5320 1110 101911 GLJ2953 33.90 101911 100.33.5320 1110 101911 GLJ2953 258.79 101911 100.41.5320 1110 101911 GLJ2953 66.75 101911 100.45.5320 1110 101911 GLJ2953 67.81 101911 100.46.5320 1110 101911 GLJ2953 4.99 101911 100.47.5320 1110 101911 GLJ2953 3.70 101911 620.00.5320 1110 101911 GLJ2953 63.87 101911 11100429 100 41 1 WELNINSKI, TAMMY PARKS PROGRAM REFUND 10/24/11 0 101911 59.00 100.41.3636 1110 101911 GLJ2950 59.00 101911 11100430 510 31 24256 WHOLESALE DIRECT INC 188440CAMERA VAN SUPPLIES 10/24/11 0 101911 198.01 510.31.8300 1110 101911 GLJ2950 198.01 101911 510-VEHWA 11100431 510 31 24256 WHOLESALE DIRECT INC 188595CAMERA VAN SUPPLIES 10/24/11 0 101911 86.14 510.31.8300 1110 101911 GLJ2950 86.14 101911 510-VEHWA 11100423 100 01 27765 ZUKOWSKI ROGERS FLOOD & 95388 LEGAL FEES - CORP 10/24/11 0 101911 7,731.00 100.01.5230 1110 101911 GLJ2950 7731.00 101911 11100424 590 00 27765 ZUKOWSKI ROGERS FLOOD & 95388 LEGAL FEES - CORP 10/24/11 0 101911 1,237.50 590.00.5110 1110 101911 GLJ2950 1237.50 101911 EXPENDED LIQUID ACCRUAL GRAND TOTALS 235,704.32 RECAP TOTALS EXPENDED LIQUID ACCRUAL FUND TOTALS 100 GENERAL FUND 29,357.60 220 CIVIL DEFENSE FUND 390.00 440 CAPITAL IMPROVEMENTS FUND 26,596.36 450 CAPITAL EQUIPMENT FUND 157,865.75 510 WATER/SEWER FUND 8,476.88 590 MARINA OPERATIONS FUND 1,387.89 610 RISK MANAGEMENT FUND 1,029.55 620 INFORMATION TECHNOLOGY FUND 9,944.04 740 RETAINED PERSONNEL ESCROW 656.25 -DATE 10/19/2011 02:15 PM CITY OF MCHENRY PAGE 9 LIST OF BILLS COUNCIL MEETING 10/24/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ **** 235,704.32 r AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Chris Black, City Administrator FOR: October 24, 2011 Regular City Council Meeting RE: Revolving Loan Fund Application—Epic Cycle and Fitness Background. The Revolving Loan Program provides low interest loans to qualified existing and prospective businesses within the City of McHenry. The program was established in the late 1980's with funding from a State of Illinois Grant to be used solely for loans to assist local startup and existing businesses or provide an incentive for established businesses to relocate to the city. The primary goal of the program is job creation and the expansion of the sales tax and property tax base. Analysis. In September 2011, Mike Mrachek submitted an application to obtain a loan to start a new business. The business, Epic Cycle and Fitness, will be a specialty bike retailer selling high quality and performance bicycles, as well as a wide selection of the bicycle parts, accessories, clothing, and shoes. The business will also perform repairs, adjustments, and tune ups for all types and sizes of bicycles. The applicant is seeking a loan for inventory, tenant improvements, and other business startup costs. The proposed location for the new business is 3932 Main Street (building immediately west of municipal parking lot). The applicant believes the business will create one full-time and three part-time positions in the Main Street Business District. The McHenry Revolving Loan Fund Committee, which consists of the Mayor and Finance and Personnel Committee, conducted a meeting to review the application and obtain additional information from the prospective bike store's owner. Epic Cycle,and Fitness was deemed a viable candidate for a loan under the program based on the fact it iv a start-up business and will create jobs in the Main Street Business District. The committee recommended staff to proceed with reviewing the creditworthiness of the applicant and establishing the terms of the loan. First National Bank of McHenry assisted the city in underwriting and establishing the recommended terms of the loan. The bank used standard commercial underwriting standards to evaluate the loan application including reviewing a credit report, analyzing a business plan and cash flow projections, and having several discussions with the owner of the new business. Epic Cycle and Fitness satisfies conventional commercial loan underwriting standards to the extent necessary to obtain a $25,000 loan from the city's Revolving Loan Fund. Staff recommends providing Epic Cycle and Fitness a fully amortized loan to be repaid in five years at an annual interest rate of 3%%, which is the current prime rate. The loan will be personally guaranteed by the owner of the business. First National Bank of McHenry will continue to provide loan services for the Revolving Loan Fund program to the city. These services include underwriting, disbursement, collection, and accounting for the program. A memorandum of understanding between the city and First National Bank of McHenry detailing the bank's responsibilities and the related fees is attached. Recommendation. Staff seeks authorization to provide Epic Cycle and Fitness a $25,000 loan from the Revolving Loan Fund to be repaid in five years at an annual interest rate of 3%%. Memorandum of Understanding The First National Bank of McHenry (Bank) agrees to provide loan services as agent for the City of McHenry (City) in connection with the underwriting, disbursement, collection, and accounting for the City of McHenry Revolving Loan Fund. The City has final approval of all loans approved under the terms and conditions of the City's Revolving Loan Program, including selection of a borrower, interest rate to be charged, and terms of repayment. Any loan may be prepaid at any time without prepayment penalty. The Bank agrees to underwrite commercial loans on behalf of the City using conventional commercial loan underwriting standards similar to commercial loans the Bank underwrites for its own commercial loan customers. The City agrees to provide loan proceeds at the time of loan disbursement and agrees to open and maintain a service charge free demand deposit account at the Bank with a minimum outstanding balance equal to the amount of any loan balance outstanding. The Bank agrees to disburse all loan proceeds and collect all loan payments from borrowers using its internal loan payment collection and accounting system. Further, the Bank agrees to return all collected principal and interest payments to the City at a frequency not less than annually on or before the close of the City's fiscal year, April 301h. The Bank agrees to maintain a credit file, including but not limited to credit reports and financial statements. Applicants agree to apply for loans on forms provided by and approved by the City. The Bank reserves the right to contact potential loan applicants and request additional supporting financial information to support its loan underwriting decision on behalf of the City. The Bank reserves the right to contact potential loan applicants and request additional supporting financial information to support its loan underwriting decision on behalf of the City. The Bank will use all reasonable collection efforts to collect any loan payment that becomes delinquent, including personal contact with the borrower using telephone calls and mailed past due notices. Any past due loan payment will be assessed a reasonable and customary late charge of 5% of the scheduled past due payment amount to be collected from the borrower and retained by the Bank. The Bank will inform the City Finance and Accounting Manager verbally of all loan payments that fall past due by thirty days. In the event, any loan payment falls past due by sixty days or more, the Bank will inform the City of the payment delinquency in writing. The Bank reserves the right to assign back to the City any note with past due payments of sixty days or more for further collection, and any remaining unpaid loan balance outstanding will be repaid to the Bank in full plus any accrued but unpaid interest. Loan Underwriting and Payment Processing fees: The City agrees to pay a one-time fee of$80 for each loan application processed, payable at the time the loan proceeds are distributed In addition, the City (or the borrower) agrees to pay a payment processing fee of$4 per loan payment processed. This payment processing fee will be deducted annually from the City's demand deposit account and determined by the number of payments processed. This Memorandum of Understanding agreed to by both Bank and City on the day of , 20 FIRST NATIONAL BANK OF MCHENRY CITY OF MCHENRY By: By: William J. Busse, President EXECUTIVE SESSION TO: Mayor and City Council FROM: Chris Black, City Administrator FOR: October 24,2011 Regular City Council Meeting RE: Collective Bargaining—Fraternal Order of Police Unit II (Dispatchers, Records Clerks, Community Service Officers) Collective bargaining is progressing with Unit II of the Fraternal Order of Police (FOP). The primary issue the parties are trying to resolve, in addition to wages and employee health insurance contributions, is the accumulation and use of compensatory time. At our last bargaining session, the parties agreed to use a mediator for the next collective bargaining session to be held in November. Staff anticipates that in the upcoming negotiation sessions wages will be discussed extensively. The city's last on the record offer was a 1.0% general wage increase for May 1, 2011, 1.75% increase effective May 1, 2012, and 2.0% effective May 1, 2013. The union's last on the record offer was 3.0% for each year. Staff would like to discuss the wage proposals with the City Council to jointly determine where the city's collective bargaining team would like to head. 1 AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Bill Hobson,Assistant City Administrator FOR: October 24, 2011 Regular City Council Meeting RE: Award of Bid for Holiday Tree Lighting in Veterans Memorial Park Background. On September 26 h, the City Council authorized staff to advertise for bids for the installation of holiday lighting in Veterans Memorial Park. The 2011/12 FY budget included $17,500 for the lighting. Bids were opened on October 18t'. One bid was submitted from Temple Display in the amount of$14,849.38. Analysis. The project is scheduled to be completed by Saturday, November 19, 2011, in preparation for the Downtown Christmas Walk, Toys for Tots Parade, and lighting ceremony scheduled for Sunday, November 20t`. Temple Display satisfactorily installed holiday lighting in the park last year. The contract includes maintenance throughout the holiday season and removal of the lights on or after January 31, 2011, and no later than February 10, 2012. Recommendation. To approve the attached bid from Temple Display, Ltd. for the installation of holiday lighting in Veterans Memorial Park for$14,849.38 as presented. CITY OF MCHENRY DEPARTMENT OF PUBLIC WORKS 333 S. GREEN STREET MCHENRY,IL 60050 BID FORM: SERVICES TO INSTALL,MAINTAIN, and REMOVE CHRISTMAS LIGHTS—2011-12 Bid Opening: 11:00 a.m., Tuesday, October 18, 2011 The undersigned hereby agrees to provide and deliver the services described in these specifications and the literature attached to this bid proposal at the bid price shown below. 8 Total Bid Price $T / Number of Lights to be Installed 7z b uv Price per 1,000 Lights $ JY6 -x SUBMITTED BY: Company Address_ Name& Title J m Signature Phone �„L30 Date