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Home My WebLink AboutPacket - 09/07/2011 - Parks and Recreation Committee AGENDA PARKS & RECREATION COMMITTEE MEETING WEDNESDAY, SEPTEMBER 7, 2011 7:00 PM ALDERMAN'S CONFERENCE ROOM 1. Public Input — 10 Minute Limitation 2. Character Counts — Story Walk Project — Presentation 3. Dog Park Development — Concept Plan/Management Options 4. ADA Access Audit / NISRA 5. Parks & Recreation Capital Projects Report/Prioritization 6. Reports to Committee 7. New Business Next Meeting: Wednesday, November 9, 2011 AGENDA ITEM #2 Character County Story Walk Presentation The Character Counts Coalition has been discussing the development of a Story Walk Project that could be located in a public park. Attached is some information on the Story Walk project. Cindy Witt, Superintendent of Recreation, is one of the city representatives on the Character Counts Board and will make a brief presentation on this project. Story Walk Project Plans Plan A This plan is a little less involved and probably a better way to start the project. This plan may be a good way to gage the community's interest before jumping into Plan B, With this plan, the Story Walk Project can be seen and used by many. It can be used as an activity at bigger events. Events include: Library Kick Off Pool Party Kids Ice Cream Social Christmas Walk Fiesta Days (Art in the Park) City Band Concerts Family Fun Nights (Parks Department and District 15) School District ,Fun Days ...1 am sure we can think of many more activities held in McHenry where the Story Walk project can be used as an activity Materials Needed lx2x36 12 pack of stakes cost is $6.C17 Plywood "face plate' 23/32inx9ftx8ft sheet cost is $18.25 Staples Stapler Books (price varies.ee attached for possible book titles and number of pages per book) Plan B This plan is a wonderful ideal This plan can be Used for more than just a Story Walk. It can be a permanent fixture in a park and can be used to display facts and information about the City of McHenry, State of Illinois, United States, information about city organizations, community workers etc. Plan A can also display these facts and information but being a permanent fixture this information can be displayed longer and can be read and enjoyed by young and old. This plan is more expensive so we will need-a' sponsor for each display. Possible Locations for Story Walk Pro iect Shamrock Farms Park Fort McHenry Petersen Park ' Material Needed Message Center cost is $175 for 18x18 or $207 for 16x34 (www.usmarkerboard.com) Post for Outdoor Message Center cost is $121 (www.usmarkerboard.com) Quikcrete 801bs. Crack Resistant Concrete Mix cost is $4.96 (www.homedepot.com) Books (price varies-see attached for possible book titles and number of pages per book) Display tag for sponsor name-McHenry Sports Center??? Cost of installation service (possible donation???) mimimum amount needed from each sponsor=$300.96 (does not include actual book cost, display tag and cost of installation if needed. Sponsors may be more willing to donate money for this project if they are able to see how the community likes the project with Plan A) Possible Sponsors ACE Hardware Buss Ford Elementary School District 15 High School District 156 McHenry Public Library Youth Commission McDonalds McHenry Parks and Recreation Department McHenry Police Department McHenry Fire Department Centegra Wal-Mart Meijer Target Brunch Cafe Village Squire 31 North Home State Bank Buddyz Family Services Big Brothers Big Sisters of McHenry County I am hoping for. both possible plans, the high school groups can assemble pages, and translate to Spanish and that the school districts and donate lamination. If you have any questions, comments or concerns about this project, please send me an email or give me a call[ Thanks, Sarah Aalto �MV19(avahoo.com 815-363-0776 The StoryWalkTM Project Frequently Asked Questions—Oct 2010 Update What is required of me if I would like to offer StoryWalkTM in my community? Please use the StoryWalkTm Trademark and include the following statement in all promotion of the project, The StoryWalkTm Project was created by Anne Ferguson of Montpelier,VT and developed in collaboration with the Vermont Bicycle&Pedestrian Coalition and the Kellogg-Hubbard Library. What are the costs involved? For Vermont communities who would like to borrow StoryWalkTm books from us,the cost is free! If you want to create StoryWalkTm books yourself, here are the costs: We.purchase 3 copies of each book (2 for mounting, one for damage repair/replacement); books cost between$7 and$17-each so that can range from $25 to$50. Lamination costs about$3 for 10 ml—a range of$60-.$90 for each book depending on its length. Stakes(good ones that don't splinter, aren't heavy, won't break easily)cost close to$1 each most books need about 30. Sticky backed industrial strength Velcro to hold the books onto the stakes cost about$35 that will accommodate a 30 page book. Not including tape and staples (if not using Velcro), and labor(which is the most costly) to assemble and mount the books, costs run about$100-$150 per book. What basics should I know about preparing the books? In general,we use 10 ml lamination sheets, reinforce the staple path with fiber tape, (or use Velcro)and use four foot mahogany stakes, (they are stronger and lighter than pine). Each page is mounted on card stock;we put the page number and contact info on the back of each page.We staple gun the Velcro to the stake.We have the lamination done by a copy center. What about copyright laws? We contacted the head of the Children's Library Services for the State of Vermont-Grace Greene.-who told us that if we purchased the book,we could do what we wanted with it. The books can not be altered in any way,the pages can not be scanned or reproduced, only mount them on card stock and laminate each individual page.We make a point of purchasing new books not taking donations or buying used books so that the writers and illustrators get full benefit.We buy all our supplies(books, stakes, laminate, etc.)from local businesses. As it turns out, comments from parents in the guest book have indicated that often they plan to purchase the book that they have seen at the StoryWaIkT"' Project The Kellogg-Hubbard Library also buys a copy of the books that we use if they do not already have them in their collection. How do you select books for The StoryWalkTM Project? Selection of books focuses on minimal text,finding illustrations that don't cross the center of the book, and a great story line. Smaller books work best for this project.We look.for books that can be used in different seasons and are nature- based.Always,it is a great story line that is the key to this project—we also consistently look for books with a message of kindness and caring. How far apart did you space the pages? That depends on the length of the route available,the number of forks or intersections it has and the number of pages in the book. Make sure that the readers know where to find the following page, it is best if the next page can be seen.About 40 paces or so seems like a good distance between pages.We have found that a half-mile total distance works well for small children. How can you tell how many people have seen the StoryWalkTm? We place a.guest book at the end of the StoryWalkTm and ask readers to tell us the date, number in party, and any comments or suggestions that they have for the project. How did you set up a guest/comment book to be protected against the elements? We have placed a loose-leaf binder in a weatherproof box along with pencils (pens freeze and won't write on damp paper).The boxes are ones developed for real estate information with lids that can be mounted or attached to stakes. What suggestions do you have for someone interested in.creating The StoryWalkTM Project in his or her town? If you live in Vermont, you can borrow StoryWalk"m books for up to two weeks, contact Anne to arrange this. All books are picked up and returned to the Kellogg-Hubbard Library in Montpelier. If you don't live in Vermont or would like to create a StoryWaikTm yourself, start by finding some other like-minded people in your community to work with on this project.We work well as a team and offer different perspectives and experiences. This project combines the benefits of physical activity,time outdoors in nature, literacy, and family time. Because of that, many community partners are interested in it and 4 lends itself well to funding from different sources. post StoryWalk"m books on new trails and paths to draw people to walk there or introduce them to StoryWalkTm by posting the books along popular routes. In winter, books can be posted in store windows where many people walls because the sidewalks aren't so slippery or outdoors along snowshoe trails. Try to involve other members of the community in the project in different ways; it lends itself to creative adaptations. Our ,ienior center group translated a book into French for us.We have had the high school Spanish class translate one for us as well.A children's nature center was inspired to write and illustrate their own books. If 1 have any other questions, how can l reach you? Anne Ferguson StoryWalk"' Project Creator and Volunteer Coordinator sto ryw a l kvt(a)ya h o o.co m Nancy Schulz Vermont Bicycle&Pedestrian Coalition PO Box 1234 Montpelier,VT 05601 (802)225-8904 nancv U-Mbikeped.oro / Rachel Senechal Kellogg-Hubbard Library 135 Main St. Montpelier,VT 05602 (802)223-3338 rysenechala-kellogghubbard.or-q The StoryWalk"m Project was created by Anne Ferguson of Montpelier, Vermont and developed in collaboration with the Vermont Bicycle & Pedestrian Coalition and the Kellogg Hubbard Library. The StoryWalk" Project --Books 2oxi "Gossie" (with French translation) by Olivier Dunrea The story of a young goose and her bright red boots $9,95 "If You Give a Pig a Pancake" by Laura Numeroff A girl trying frantically to please a visiting little pig $15.99 The Dot" by Peter.Reynolds A girl learns through art that she has gifts to share $14.00 "Leaves" by David Ezra Stein The first autumn for a young bear $15.99 "Weezer Changes the World" by David McPhail One dog's role in changing the world—for the better. $15.99 "A Hat for Minerva Louise" (with Spanish translation) by Janet Stoeke A hen trying to find a hat to keep her warm $5.99 "Whoever You Are" by Mean.Fox A celebration of diversity $6.95 "Sheep Take a Hike" by Nancy Shaw How a group of sheep finds their way home $5.99 "Rail Trail Alphabet Adventures" by Carolyn Siccama Alphabet book with a nature theme and sign language $15.99 "South" by Patrick McDonnell A cartoon book about helping a bird friend connect with his flack $14.99 "Over in The Meadow" Illustrations by Ezra Jack Keats . A.traditional poem about the creatures in a meadow $6.99 "Corduroy" by Dan Freeman Classic story of a young teddy bear $6.99 "I Took My Frog to the Library" by Eric Kimmel Bringing a variety of animal friends to the library $5.99 "A House for Hermit Crab" by Eric Carle Story of a hermit crab and life in the ocean $7.99 "'Lacks in the Snow" by Wong Herbert Yee A winter walk in the forest $6.99 "The Animals'Winter Sleep" by Lynda Graham-Barber Hibernation habits of a variety of animals $6.95 "Zoom" by Istvan Banyai Wonderful wordless picture book,ideal for circular posting $7.99 "Guyku" by Bob Raczka AYear of Haiku for Boys $14.99 "Dream Big starring Olivia" by Ian Falconer Famous quotes with great illustrations $9.99 "Mary Had a Little Lamp" by Jack Lechner A funny adaptation to the children's classic $15.95 AGENDA ITEM #3 Dog Park Development— Concept Plan/Management Options Concept Plan Staff has been working on the development of the Dog Park concept Plan and Management options for this new facility. 3D Design has provided a concept plan and a preliminary cost estimate based on our work with them at this particular location. This plan takes advantage of the open areas of the site and envisions a natural buffer around the perimeter along the fence lines. This will provide a nice natural look and transition into the wetland soils on the north and east. Large trees on the north and east side will provide shaded areas. A small dog area has been designed in the east end by the entry way. Access is planned to be ADA compliant using a crushed limestone path to access both the large and small dog areas. Options listed in the preliminary cost estimate are for taller fencing and for the possible extension of the limestone path. Management Options The staff recommendation is for this facility to be a fee based operation. Fee structure is set up as an annual pass that can be purchased at the Municipal Center. There are various ways to control entry at the gate and we will continue to look at the most convenient and cost effective. Daily admissions will not be offered due to the requirement that all visitors must provide proof of current vaccinations and registrations with the Health Department before they are allowed in the park with their dog(s). A list of the proposed rules and regulations are attached for review. This list is typical of most dog park facilities that we have visited or reviewed on community websites. Some violations for particular rules and regulations will have to be adopted in ordinance form to be enforced by the City of McHenry Police Department. IDOT Review The use of this IDOT FAP 420 site is still under review by staff at the Region One office in Schaumburg. A copy of the site map and concept plan has been sent to IDOT to assist in their staff review. The biggest concern that IDOT has on the temporary use of State ROW is any change or impact on drainage off the site. Our plan does not propose any changes that would impact this site or adjoining properties. We would expect a decision by IDOT staff late September/early October, DOG PARK INFORMATION The dog park facility is open to residents and on-residents that purchase an annual membership. All registration must be done in person at the City of McHenry Municipal Center, 333 S. Green Street, McHenry, IL 60050. Registration Requirements 1. Proof of Residency—City of McHenry Corporate limits. 2. A certificate of valid rabies/county tag no., distemper vaccinations from your vet or a vet receipt, proof of pet's age/birth date/adopted and or rescue date. 3. Fees for the dog park are for one calendar year from January 1 through December 31. Fee Schedule (Proposed) Fee Add'I Dog Prorate after August 1st Resident $50.00 $10.00 ? Non-Resident $75.00 $15.00 ? Replacement Tag/Key $10.00 General Information The park features: shade, a large running area for your dog(s), onsite parking and running water. The park is open from 7:00 am — dusk. The dog park provides year-round opportunities for dogs and their owners to socialize as well as exercise....both important to an animal's health and temperament. A dog park promotes responsible pet ownership as well as allows dogs to legally run off-leash. The dog park is divided into two separate areas—small dogs and large dogs. CITY OF MCHENRY Draft Policy DOG PARK RULES & REGULATIONS 8/29/11 These rules will be posted at the dog park entrance and dog pass purchasers will receive a written copy of park rules. Posted park rules must be adhered to at all times while using the dog park. Infraction of these rules may result in temporary or permanent loss of park privileges. 1. Access to the dog park areas is limited to registered annual permit holders. 2. Dogs must be at least four months old to visit the dog park and have a current rabies vaccination tag and number. If your dog's vaccination is not current, which is required by state law, please call your vet. Consult with your vet regarding other recommended vaccinations or preventives. Dogs that are ill will not be allowed in the dog park. 3. Dogs must be leashed while in the parking lots and walkways. Please close the fence gate behind you after entering the off-leash area. 4. No more than three dogs per person are allowed in the area during any one visit. 5. The dog areas may be used for dog exercise, obedience,tracking, retrieving and pointing training. 6. Do not run or chase after dogs, and never attempt to pet other dogs unless permission is granted by that dog's owner. 7. You must remain on-site with your dog and closely supervise your dog at all times. You are solely responsible for controlling your dog. You must maintain visual contact and voice control of your dog. You are responsible for any injury or damage to other dogs or the public caused by our dog. Dog park participation is at your own risk. 8. You must pick up after your dog and do your part to keep the dog park clean and sanitary. Failure to pick up after your dog could result in a $75 fine. Dog waste dispensers and trash cans are available at each dog area. 9. Dogs must be healthy,fully immunized, de-wormed and must display current city tag and ID tags on their collar. 10. A handler age 16 or older must be present at all times and is solely responsible for the actions of their dog(s). 11. Cooperation between dog owners is expected including keeping order and enforcing dog park rules and city ordinances. 12. Dog park will be monitored and inspected by City of McHenry employees and the McHenry Police. 13. Keep your dogs in sight and never leave dogs in the park unattended. 14. No aggressive dogs allowed. Dogs with a known history of, or who exhibit aggressive or dangerous behavior are prohibited. Immediately leash your dog and leave the park if aggressive behavior is observed. 15. Please ask the owner's permission before approaching their dog. 16. Dogs in heat are not permitted in the park. 17. Puppies under 4 months of age are not permitted in the park. 18. Immediately clean up and dispose of feces left by our dog. 19. Fill any holes your dog may dig. 20. Excessive barking is prohibited. Dogs that are barking excessively must be removed. 21. No food of any kind, including dog chews and/or rawhides, are allowed within the fenced area. 22. No littering. Place all trash in receptacles. 23. No bikes are allowed in the dog park. 24. Climbing on or over the fence is not permitted. 25. Keep your dog away from the gate while other dogs are entering the exiting the park. 26. Smoking is not allowed in the dog park area. 27. Water is available on site; please bring a water dish and take it home. 28. City of McHenry staff has the authority to close the site for maintenance,weather related problems, and special events without prior notice. 29. City of McHenry staff has the authority to remove a dog owner from the park at any time. 30. In case of emergency (dog bite or unsafe behavior) immediately call 911 for assistance. All other issues please call 815-363-2160. 31. The City of McHenry is not responsible for any damaged, lost or stolen property. `:: ;. v City of McHenry Parks and Recreation Department . P Dog Park Concept Plan /;::.;° 2,700 LF OF 4'TALI "HOG \ 8.29.11 WIRER FENCING Mw (1: TRASH RECEPTACLE (BY CITY) \ �\ EX.TREES/VEGETATION MOWN OPEN SPACE . AREAS TO REMAIN,TYP. \ (3 ACRES) . \ n \ LARGE DOG AREA - F G r: 4.5 ACRES TOTAL) T?iL S 'Q.U �` �MOWN OPEN �1 ACE • PRaX.LIMI S TO"WET"AREAS EX.VEGETATION TO REMAIN 10-20 EX."VOLUNTEER" `- -�..,;...: .,: BENCH AND TRASH ALONG FENCE LINE TREES TO REMAIN FOR ~x '.. RECEPTACLE(BY CITY) (MOWN ' ': ( ) SHADE(SHALL BE TAGGED :n. MOWN OPEN SPACE EX.POND i OPTIONAL SMALL WOOD PRIOR TO CONSTRUCTION) �' .• ;;:'-.,`;` 0.2 ACRES SHELTER(BY CITY) ----------------------=----- EX.PARKING LOT ES-TO-REMAIN SIGN NEAR ROUTE�lr\ E � l (BY CITY) / OPTIONAL LIMESTONE - i�'\ TRAIL TO MAIN OPEN \ �` SMALL SQUARE SHELTER SPACE AREA SMALL ADA LIMESTONE PATH CONNECTION ' `°` -- 11 FR ��LREA ).3 ACRhS ■ i 1 I 1 I A s= EX.PARKING LOT ■AND DRINIQNG \ ' l TO REMAIN ■ 829 R.BARRON BLw. CONCEPT TOTAL ACRES: 4.8 GRAYSLAKE,IL 60030 \\ 847.223.1891 •` `( \ 847.223.1892(FAX) KOHL'S EnlarS erne Area 1 �-�--- 3ddesignstudioO3ddesignstudia.cam 1 -�`,,EX.POTI LARGE. '\ V' APPROX.1LIMITS City of McHenry � x - . To wET AREAS Parks and Recreation Department (4:�.�cREs ... . �. 0 � :. � P \\ x x�, TOTAL) . 2,700 LF OF 4'TALL"HOG Dog Park x x�� \778 WIREkkENCING MOWN l Concept Enlargement Plan X\X OPEN,SPACE AREAS TOREMAIN,,TI'N \` //^ 8.29.11 (3 ACRES) x 0°°°°°° f 0 WOW 00 �� Oo 0 0 0 —\ 000 o00°0 �- \u/� °oa°° Ent_Enl ent o .. °°°°° _ _ _ 0°°°°°°°° 0 t\ 00° o° o 0 0 0°000° °o 0 0000 00 70 0°0° 0 BENCH(BY CITY) SMALL SQUARE SHE�T`ER \ o o°0 000 1\ ADA LIMESTONE PATH __ °° ---SMALL DOG AREA CoNNECITO FROM ` - --7 0 °° f, rl (0.3 ACRE$TOTAL) TRASH RECEPTACLE P RKII�GTOS R \�� o (BY CITY) °00 MOWN OPENSPA�\ e 000 (0.2 ACRES) IIII7 FO AIV RE 784 OG A __-- --- Co �7$0- 0o CHAINLINK FENCE \� 0 o 0 \ EX.PARKING LOT \ TO REMAIN ENTRY AND GATES o o o Q ' EX.TREES 0 0 r i TO REMAIN CURB CUT FOR ADA ACCESS TO PARKING LOT EX. EGETATION Ta \ ■ KOHL'S ENTRY SIGN(BY CITY) `\�`-\ALONGF�NCE LINE 1 1` \(MOWN 2-3 TIIVfES AYEAR) \�\ \ 529 N.BARRON BLW. N M 'I'• ) EX.POND 847 22.18 IL 60030 � , B47.223.1B91 ' \\ `� 847:22,11592(FAX) 3ddesignetudio03ddecir.tudio.— U City of McHenry LARGE �O O Parks and Recreation Department DOG AREA SMALL DOG AREA O Dog Park (4.5 ACRES (0.3 ACRES TOTAL) O O Entry Gate Enlargement Plan TOTAL / 0 �\ 8.29.11 �/ ADA LIMESTONE PATH CONNECTION INTO SMALL DOG AREA W. O _____ 4'HOG WIRE FENCE DOG WASH AREA-2-SIDED d/ WATER HYDRANT/HOSE O a O CONCRETE PAD O O O ADA AND DOG DRINKING FOUNTAINS 4'BLACK VINYL COATED CHAIN LINK FENCE ODOG BAG STATION 8'X8'ENTRY AREA-4' O O BLACK VINYL COATED CHAIN LINK FENCE +O O T HOG WIRE FENCE T BLACK VINYL COATED CHAIN LINK FENCE / O GATES(3 TOTAL) ADA LIMESTONE \ ------ — PATH CONNECTION _ TO PARKING LOT _ ADA LIMESTONE O O O) PATH CONNECTION 529 N.BARRON BLVD. TO SHELTER/LARGE 647.2231891 847.223.1892(FAX) DOG AREA 3ddesigneludio03ddea gnsludio.com Cityof McHen De artment of Parks and Recreation _ _----�= ---- Recreation —�---- — ----- ----- DOG PARK CONCEPT 8.29.11 QTY I UNIT UNIT PRICE RANGE LINE TOTAL RAMGE SITE WORK Earthwork,Excavation and Removals 1 LS $ 7,000.00 $ 10,000.00 $ 7,000.00 $ 10,000.00 Site Si na e Allowance 1 LS $ 2,300.00 $ 2,500.00 $ 2,300.00 $ 2,500.00 Subtotal $ 9,300.00 $ 12,500.00 FENCING 4' "Hog Wire"Fence 1700 LF $ 15.00 $ 17.00 $ 25,500.00 $ 28,960.00 4'Chainlink Entry Gates 1 LS $ 6,000.00 $ 8,000.00 $ 6,000.00 F 8,000.00 Subtotal $ 31,500.00 $ 36,900.00 SURFACING Limestone Trail 206 SY $ 13.001 $ 15.00 1 $ 2,678.00 $ 3,090.00 Concrete Pad at Drinking Fountain 87 SF $ 5.50 $ 6.50 $ 478.50 1 $ 565.50 Subtotal $ 478.50 $ 3,655.50 GAZEBO Provide and Install 16'S uare Gazebo 1 EA $ 15,000.00 $ 17,000.00 $ 15,000.00 $ 17,000.00 Limestone Pad 55 SY $ 13.00 $ 15.00 $ 715.00 $ 825.00 Subtotal $ 15,715.00 $ 17,825.00 LANDSCAPING Seed Restoration 1 LS $ 5,000.00 $ 7,000.00 $ 5,000.00 $ 7,000.00 Subtotal $ 5,000.00 $ 7,000.00 Subtotal $ 61,993.50 $ 77,880.50 10%Contingency $ 6,199.35 $ 7,788.05 Total $ 68,192.85 $ 85,668.55 Design Fees Estimate $ 4,925.00 $ 4,925.00 Estimate of Probable Cost $ 73,117.85 $ 90,593.55 ALTERNATE#1 QTY UNIT UNIT PRICE RANGE LINE TOTAL RAMGE T Ho wire Fence 1700 LF $ 18.00 $ 21.00 $ 30,600.00 $ 35,700.00 4'Ho wire Fence -1700 LF $ 15.00 $ 17.00 $ 25,500.00 $ 28,900.00 Subtotal $ 5,100.00 $ 6,800.00 ALTERNATE#2 QTY UNIT UNIT PRICE RANGE LINE TOTAL RAMGE Optional Limestone Trail 587 SY $ 13.00 $ 15.00 $ 7,631.00 $ 8,805.00 Subtotal $ 7,631.00 $ 8,805.00 Total with Alternates $ 85,848.85 $ 106,198.55 Items to be Completed by the City Install Water Line Connection to Drinking Fountain Install Drinking Fountain and Yard Hydrant Install Benches,Trash Receptacles,Dog Stations and Picnic Tables Install Optional Small Wood Shelter/Table(West Open Space Area Install Site Si na e Existing Brush Removal ! i Note: Since 3D Design Studio has no control over the Contractor's means or methods of determining prices or over the Competitive Bidding process or market conditions, our Estimate of Possible Cost, as provided herein, is made on the - basis of experience and qualifications and represent the best judgment as a Design Professional familiar with the -- construction industry. 3D Design Studio cannot and does not guarantee proposals, bids or the construction costs will not "— vary from Estimates of Possible Cost prepared for the Owner. 8/29/2011 AGENDA ITEM #4 ADA ACCESS AUDIT/NISRA Background Attached is some information on the need to complete the ADA Access Audit for our recreation facilities. These audits are necessary due to recent changes and clarifications of the Americans with Disabilities Act. These new ADA Title II Regulations were published by the Department of Justice 9/14/2010. When the ADA regulations were adapted in 1991, the city was required to meet the standards in all public facilities. We did spend in excess of$50,000 renovating our washroom facilities in several parks and installing sidewalks and accessible doorways in other facilities. The 1991 ADA legislation required facilities to be made accessible but in many cases did not specify how to accomplish this task. Many recreation facilities were a challenge to meet the intent of the ADA regulations. After many years of confusion and in some cases litigation, a revised list of standards was developed in 2010. These new standards attempt to address the "gray areas" of trying to comply with the ADA regulations. Access Audit Process Many communities have hired outside firms to conduct these audits and develop a transition plan to meet the new standards. There are a few qualified firms in the areas that are completing this work for neighboring communities. Park Districts and cities that are members of Special Recreation Associations (SRA's) have been able to complete these audits and transition plans using funds through their special recreation tax levy. Most of the construction or renovation costs to complete this work can be taken out of the funds levied in this account. If we were to contract an outside firm to conduct an access audit and develop a transition plan it would have to be paid out of the general fund. Estimates I have received for a community of our size, number of parks/acres and types of facilities are in the$18,000-$26,000 range. This cost for the access audit/transition plan will be included in the next fiscal year budget. Figure costs for renovation work would have to be taken out of the Capital Account (General Fund) or a Special Recreation Account fund if levied by the city. recreation accessibility consultants, Ilc ib August 23, 2011 Pete Merkel Director of Parks and Recreation City of McHenry 333 S. Green Street McHenry, IL 60050 Dear Pete: Thanks for your call, and for your interest in information about compliance with the recently issued Americans with Disabilities Act requirements. What follows is a summary of recent developments, and a quick look at the new timelines the City must, not may, meet. Of course there remains some grayness to some of the requirements and I'll point those out as well. NEW ADA TITLE II REGULATION Published by DOJ September 14, 2010 Introduction This regulation culminates 17 years of proposed rules and guidelines. It most notably includes recreation facility design requirements and also updates the requirements for typical built environments. If there is such a thing as a typical municipal recreation department, there is a lot in the regulation to review. Details 1. It applies to: • municipalities • park districts • townships and counties • states, and instrumentalities of local government, such as a special recreation association. 2. It requires cities to evaluate existing sites against the 2010 Standards, especially those new aspects of the Standards relating to recreation environments, by March 15, 2012. 2675 Pratum Avenue One Source. Hoffman Estates, Illinois 60192 Infinite, Solutions. 224/293-6451 Fax: 224/293-6455 Pete Merkel ADA Title II Regulation Update August 23, 2011 page 2 3. It requires entities to retrofit some existing sites to comply with the 2010 Standards, based on the complex Department of Justice program access test. This is one of the gray areas. If the City has one playground, that's easy enough, one playground must be made accessible. But what if it has two? Six? Twelve? Nineteen? Our firm always recommends at least one of every three similar existing sites be made accessible, leaving two of every three as is and inaccessible. 4. It requires the entities above, for NEW construction, to follow the 2010 Standards for Accessible Design published by the US Access Board, as of March 15, 2012. 5. It adds within those standards the Access Board work regarding playgrounds. 6. It adds within those standards the Access Board work regarding aquatics facilities, including swimming pools, hot tubs, saunas, and spraygrounds. 7. It adds within those standards the Access Board work regarding golf courses. 8. It adds within those standards the Access Board work regarding fitness facilities. 9. It adds within those standards the Access Board work regarding boating areas. 10. It adds within those standards the Access Board work regarding fishing areas. 11. It adds within those standards the Access Board work regarding sports fields and courts. 12. It clarifies the definition of existing facility and broadens it. 13. It clarifies "direct threat" in 35.104 as a significant risk to the health and safety of others that can't be eliminated with reasonable modifications. Said differently, it requires a municipality to attempt modifications before rejecting participation. (Also see new section 35.130(h).) 14. It describes the method of assessing direct threat and includes "current medical knowledge or best objective evidence, to ascertain: the nature, duration, and severity of the risk; the probability that injury will actually occur; and whether reasonable modification...will mitigate the risk" (see 35.139(b)). 15. A public entity may impose safety requirements for its programs but these must be based on actual risk, not mere speculation. Think "three strike" rules, or blanket prohibitions on water activity by people with seizure disorders (35.130(h)). 16. It imposes some new policy requirements regarding Other Power Driven Mobility Devices (OPDMDs): recreation accessibility®J consultants,lic Pete Merkel ADA Title II Regulation Update August 23, 2011 page 3 A. OPDMDs and EPAMDs (Electronic Personal Assistance Mobility Devices) must be allowed by a city in parks and facilities pursuant to 35.137 B. A title II entity is prohibited from asking about the nature and extent of the users disability in 35.137(c)(1) C. A title II entity can assess whether the OPDMD or EPAMD (35.137(b)(2)) can be operated safely by considering type, weight, size, dimensions, and speed of the device, facility pedestrian volume, facility use characteristics, and whether harm is caused to environment, natural resources, or cultural resources D. A title 11 entity can establish legitimate safety requirements for operation, such as a speed limit or a requirement for headlights (35.137(b)(2)(iv)) E. A title II entity can ask for credible proof that the EPAMD is required because of the person's disability, such as State disability card, State issued disability parking card, but in lieu of that, a city shall accept (not may accept, or could accept, but shall) a verbal representation not contradicted by observable fact (35.137(c)(2)) 17. It changes policy requirements for service animals (35.136) in facilities and sites. A. Work of the service animal must be directly related to the person's disability, e.g., retrieving and bringing a communication device to a person with a mobility impairment (see page 5 of 35.104 Definitions) B. In 35.136(b) a title II entity may ask a person to remove a service animal if 1) Animal is out of control or handler does not control animal 2) Animal is not housebroken C. Animal (see 35.136(d)) must have a harness, leash, or other tether D. A title II entity may make 2 inquiries about the service animal (35.136(f)) 1) Is the animal required because of disability? 2) What work or task is the animal trained to perform? E. A title II entity may not ask for documentation of training, animal certification, and other evidence or proof of need (35.136(f)) F. A title II entity must allow person with disability and service animal in every area of the agency where other public are allowed (35.136(g)) G. A title II entity may not apply a surcharge for a service animal but if a Y would normally require a person to pay for damage that person causes, it may do the same re damage caused by a service animal (35.136(h)) recreation accessibility consultants,Ilc 40 Pete Merkel ADA Title II Regulation Update August 23, 2011 page 4 H. A title II entity must permit a miniature horse as a service animal (35.136(i)(A)) and this article describes this well in Horseman magazine http://www.horsemanmagazine.com/2009/1 1/miniature-horses-as-service-animals/ I. A title II entity may qualify use of miniature horse due to type, size, and weight; whether handler has control; whether the horse is housebroken; and whether the presence of the horse compromises legitimate safety operations (35.136(i)(B)) 18. It requires a title II entity that acquires or sells tickets for a sport or performing venue to make accessible seating available and to provide 3 companion tickets as an option (see many other ticketing requirements within 35.138) 19. It amends 35.160 to include: A. The addition of VRI in 35.160(d) (video remote interpreting, sign language translation by remote video) B. The addition of new and current technology as a way to provide information to people with sensory impairments (35.161) 20. Requires a title II entity to provide effective communication to companions who are persons with disabilities (35.160(a)(1)) A. Prohibits a title II entity from requiring a person who needs a sign to bring their own (35.160(c)(1) B. Permits a title II entity to rely on an adult or a child accompanying a person who needs sign language interpretation to provide it in the event of an emergency, and in the event of a specific request (35.160(c)(1) 21, Requires a title II entity with an automated phone system to provide effective real-time communication for individuals using text telephones, FCC approved relay systems (35.161(b)) 22. It requires a title II entity to make modifications to existing structures or sites when doing so is necessary to make the programs in that site or facility accessible (35.150) 23. It creates a "safe harbor" for elements that comply with old standards but not new standards in 35.150(b)(2) 24. It gives a title II entity a window in regards to which guidelines it must follow (the tables below in 21 and 22 assume that the title II regulation will be published August 15, 2010 in the Federal Register): recreation accessibiliry�J consultants,Ilc Pete Merkel ADA Title It Regulation Update August 23, 2011 page 5 Date Requirement Applicable Standard Before Elements that fail the requirements for those February elements as described in the 1991 Standards 1991 Standards or 15, 2012 (known as ADAAG) must be modified per the 2010 Standards program access test On or after Elements that fail the requirements for those February elements as described in the 1991 Standards 2010 Standards 15, 2012 (known as ADAAG) or that fail the recreation requirements must be modified per the program access test to match the 2010 Standard. Elements Elements that comply with the requirements in the not altered 1991 Standards, but fail the 2010 Standards, need after not be modified. An example is reach range for Safe Harbor February side reach of 54" aff, which has now been lowered 15, 2012 to 48" aff. 25. A title II entity must make new construction and alterations comply with the table below Compliance Dates for Applicable New Construction & Alterations Standard New construction or design occurs after January 26, 1993 and 1991 Standards or before August 15, 2010 UFAS New construction or design occurs after August 15, 2010 and 1991 Standards, before February 15, 2012 UFAS, or 2010 Standards Permitted for occupancy on or after February 15, 2012 2010 Standards 26. It modifies complaint investigation and allows designated agencies, such as the Department of Interior, to develop and implement systemic compliance reviews (35.172(b)) 27. It maintains all other aspects of the original 1991 title II regulation. What Should the City of McHenry Do? There are several steps that need immediate attention. Before March 15, 2012 the City must: • Conduct an access audit of all existing sites • Develop a transition plan that accomplishes work as soon as possible, but if necessary phases work over a three-year period recreation accessibility J consultants,lice Pete Merkel ADA Title II Regulation Update August 23, 2011 page 6 • Draft and adopt a policy OPDMDs and EPAMDs in parks and facilities, and train staff on implementation (this was due in place March 15, 2011) • Draft and adopt a policy regarding service animals and train staff on implementation (this was due in place March 15, 2011) • Make certain the City website meets access requirements By March 15, 2012, the City must have the 2010 Standards for Accessible Design as the requirement for all construction, development, and design. By March 15, 2012, or as soon after that as possible, the City sites and facilities that need to be retrofitted must have the work completed. Go to www.ada.gov and look at "What's New in the ADA" to find settlement agreements for cities and counties large and small. Conclusion Pete, this is what our firm does, every day, all year. My background in local government, my law degree, and my service on the Access Board committees, give us a perspective no one else can offer. All of our team knows local government and access. You won't find anyone more qualified than we are to help the City of McHenry. If I can help, or if you want me to visit for a discussion, just call me at 224/293-6451 or email me at john.mcgovern(c�rac-Ilc.com. Sincerely, f J n cGovern, . resident JNM/CITY OF McHENRY BACKGROUND 201101 recreation accessibility J consultants,Ilc AGENDA ITEM #5 PARKS & RECREATION CAPITAL PROJECTS REPORT/PRIORITIZATION During the discussion on the Skate Park renovation project the question come up on the cost of other park development projects and the priority of each item in consideration of the limited funds available. Staff has developed a listing of all anticipated capital projects and equipment needed in the next 5 years. Attached is a list of new capital projects and park maintenance improvements needed. This list totals an estimated $1.3-$1.35 million to complete. Some of the projects listed have been submitted for grant assistance. Fort McHenry Reconstruction (OSLAD) $232,000 cost to City Shamrock Park Washroom (PARC) $ 65,000 cost to City Fox Ridge Park Washroom (PARC) $ 82,000 cost to City Other projects listed are a combination of new projects, park maintenance and ADA renovations to existing facilities. Several of the projects are park maintenance items that date back to the 1970's & 1980's that have not been funded in the general fund. Playgrounds were all completely rebuilt in 1999-2008 using close to $500,000 in developer donation funds. The playgrounds if properly maintained could last 20 years. They are not included in this list but will need to be considered in the next 8-10 years. The second page of this list is future capital projects that were identified in the park and Open Space Masterplan 2007-2012. Some other future park capital items are in this list that will need a funding source other than developer donations and grant funding. Forestry Management(EAB) Begin 2012 Natural Resource Management Plan Adopted Parking Lot Maintenance Future Some of these larger projects may require a bond issue approved by referendum. Recreation Center New Aquatics Center/Pool Renovation The city has a limited amount of dollars in the Developer Donation Fund. According to the Subdivision Control Ordinance, these dollars can be used "solely for the acquisition or development of park and recreational land and facilities to serve the immediate or future needs of the residents." Dollars are currently split for Park Capital Development and the Recreation Center Fund. The current state of the housing industry will not generate funds that we saw in that 1980's&90's. The decision that the committee needs to make is what are the top priorities in park facility improvements with the limited funds available. Another decision needs to be made in what direction do we move with the Recreation Center plan. Park Facility Improvements— Priority Proiect Status Cost/Commitment Fort McHenry Reconstruction Grant Submitted $232,000 Shamrock Park Washroom Grant Submitted $ 65,000 Fox Ridge Park Washroom Grant Submitted $ 82,000 Dog Park Development Planning Stage $70-90,000 Skate Park Renovation Cost Submitted $165-175,000 Petersen Farm House Ongoing $250,000 Disc Golf Development No Site Selected ? Recreation Center New Construction $20-30,000,000 Purchase & renovate existing building $ 4-5,000,000 (Consider vacant commercial/industrial building) FUTURE CAPITAL PROJECTS Project Built in/last Cost Fund purchased Renovation of Fort 1995 232,000 Dev. Donation/OSLAD McHenry Grant Lakeland Park Boat 1960's ? Capital Improvement Launch (GF) /Grant Parking Lot 1970's 25,000 Lakeland Park Capital Improvement Improvements (GF) 1976 50,000 Petersen Park South Lot 1970's 30,000 West Beach 1970's 85,000 Maint. Garage 1980 190,000 Knox w/ Lights Shamrock Park 65,000 Parc Grant and Dev. Washroom Donation Fox Ridge Park Washroom 82,000 Parc Grant and Dev. Donation Petersen Park Tennis 1977 120-135,000 Capital Imp./Grant Courts I (Replacement) OSLAD Knox Skate Park 2001 200,000(Equip., Demo Dev. Donation Renovation ,Shelter) ADA Improvements 15-20,000 (Playgrounds) Capital Improvements (GF) ADA Improvements 10,000 (Shelters) Capital Improvements (GF) Fire Alarm Systems ? Free w/ new wireless system? Petersen Farm Barn 10,000 Painting and Capital Improvement Enclosure (GF) Rt. 120/1-ions Club Sign 1978 60-65,000 Capital Improvement (GF) Knox Tennis Courts 1980 30,000 (Resurface) Capital Improvement (GF) Capital Equipment 1994-2002 196,000 (Vehicles,Mai nt. Capital Equipment(GF) Equip) Dog Park Development 75-100,000 Dev. Donation Althoff Basketball Courts 2003 12-15,000 (Resurface) Capital Improvement (GF) Petersen Farm House 250,000 Dev. Donation Total for the above ro'ects$ 1.3-$1.35 M FUTURE CAPITAL PROJECTS- TENTATIVE Petersen Park 20 Acre Develop. Boat Launch Acquisition 20-30,000 Disc Golf Park Development Athletic Complex Forestry Management 40,000 per yr.for 10 yrs. E.A. B. Natural Resource Management Parking Lot Maintenance Recreation Center Legend Lakes Neighborhood 6 Park Develop. Oaks of Irish Prairie Park Develop. New Aquatics Center/ Knox Pool Renovation (Identified in the Parks Master Plan)