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Packet - 01/31/2011 - City Council
city of mcHenry 333 South Green Street www.ci.mchenry.il.us McHenry,Illinois 60050-5495 Mayor's Office AGENDA r� (815) 363-2108 REGULAR CITY COUNCIL MEETING Fax (815) 363-2119 Monday, January 31, 2011, 7:30 PM 4 Administration (815) 363-2100 1. Call to Order Fax (815) 363-2119 2. Roll Call Construction and Neighborhood Services 3. Public Input Session: 10 Minute Limitation (815) 363-2170 Fax (815) 363-2173 4. Consent Agenda: A. Resolution adopting McHenry County Natural Hazards Mitigation Plan; Finance Department B. January 17, 2011 Committee of the Whole meeting minutes; and (815) 363-2100 C. List of Bills. Fax (815) 363-211.9 5. Intergovernmental Agreements to provide City of McHenry dispatching services for Parks and Recreation Marengo Fire Protection District, Marengo Rescue Squad District, and Union Fire Protection (815) 363-2160 District Fax (815) 363-3186 Police Non-Emergency 6. Recommendation to approve 1) Advertising Transit Shelter Agreement between Suburban (815) 363-2200 Bus Division of the RTA (PACE), City of McHenry, and Titan Outdoor; 2) sign variances; Fax (815) 363-2149 and 3) private advertising in right-of-way Public Works 7. Recommendation to approve 1) Advertising Transit Shelter Agreement between Suburban (815) 363-2186 Bus Division of the RTA (PACE), City of McHenry, Titan Outdoor, and Family Service and Fax (815) 363-2214 Community Mental Health Center; and 2) variance to permit off-site advertising 8. Request for temporary use, temporary signage, and waiver of associated fees for Downtown McHenry Cruise Night event Mayor Susan E. Low 9. Authorize the Mayor's execution of the Illinois Transportation Enhancement Program grant City Clerk and contract amendment #1 to SEC Group, Inc. for II Route 31/ll Route 120 Intersection Janice C. Jones Improvements Engineering Services Agreement not to exceed $79,472.71 Treasurer 10. Mayor Statement and Reports Steven C. Murgatroyd 11. Committee Reports Aldermen 12. Staff Reports WARD 1 Victor A. Sand 13. Future Agenda Items WARD 2 14. Executive Session: Collective Bargaining Andrew A. Glab WARD 3 15. Adjournment Jeffrey A. Schaefer WARD 4 Posted: January 26, 2011 Geoffrey T. Blake WARD 5 Richard W.Wimmer WARD 6 Robert J. Peterson WARD 7 Geri A. Condon CONSENT AGENDA The Consent Agenda for the January 31, 2011, City Council meeting consists of the following items: A. Resolution adopting McHenry County Natural Hazards Mitigation Plan; B. January 17, 2011,Committee of the Whole meeting minutes; and C. List of Bills. CONSENT AGENDA TO: Mayor and City Council FROM: Douglas P Martin, Deputy City Administrator FOR: January 31, 2011 Regular City Council Meeting RE: Resolution Adopting McHenry County Natural Hazards Mitigation Plan Attachments: Resolution Executive Summary Background. For several months Director Schwalenberg and I were members of the McHenry County Natural Hazards Mitigation Committee. The committee was comprised of representatives from city, county, and township staff as well as other interested agencies. The mission of the committee was to formulate a plan to identify methods of reducing safety and health risks and property damage resulting from natural hazards including floods, severe storms,tornadoes, drought, and extreme temperatures. Analysis. Attached is a resolution approving the McHenry County Natural Hazards Mitigation Plan. All actions identified in the resolution for implementation by the City of McHenry have been completed and/or addressed in the municipal code. The actual plan is comprised of 228 pages and as such, an executive summary has been provided for review. A copy of the entire plan is available upon request. The plan was adopted by the county and will be adopted by resolution by each participating municipality,township, and agency. The City of McHenry is eligible to receive hazard mitigation grant funding if the plan is adopted prior to June 2011. The Federal Emergency Management Agency (FEMA) and the Illinois Emergency Management Agency (IEMA) have approved the plan. Recommendation. Staff recommends approval of the attached resolution. RESOLUTION ADOPTION OF THE MCHENRY COUNTY NATURAL HAZARDS MITIGATION PLAN WHEREAS, McHenry County is subject to flooding, severe summer and winter storms, tornadoes, drought, and other natural hazards that can damage property, close businesses, disrupt traffic, and present a public health and safety hazard; and WHEREAS, the McHenry County Hazard Mitigation Planning Committee has prepared a recommended the McHenry County Natural Hazard Mitigation Plan that reviews the County's options to protect people and reduce damage from hazards; and WHEREAS, the McHenry County Natural Hazard Mitigation Plan was developed as a multi jurisdictional plan has been submitted and approved by Illinois Emergency Management Agency(IEMA) and the Federal Emergency Management Agency(FEMA); and WHEREAS, the recommended McHenry County Natural Hazard Mitigation Plan has been widely circulated for review by residents and federal, state, and regional agencies and has been supported by those reviewers; and WHEREAS the preparation and adoption of a community mitigation plan is a requirement of FEMA in order for McHenry County to be eligible for federal mitigation funds under Section 104 of the Disaster Mitigation Act of 2000 (42 USC 5165), and under 44 CFR (Code of Federal Regulations) Part 201. NOW, THEREFORE BE IT RESOLVED, that the McHenry County Natural Hazards Mitigation Plan, December 2010, is hereby adopted as an official plan of the City of McHenry and; BE IF FURTHER RESOLVED, that Douglas Martin and Ryan Schwalenberg are hereby appointed as the City's representatives on the McHenry County Hazard Mitigation Planning Committee and they will keep the City appraised of the mitigation action items undertaken by or reported to the McHenry County Hazard Mitigation Planning Committee and; BE IT FURTHER RESOLVED, that the McHenry County Natural Hazards Mitigation Plan identifies a series of action items. The following action items are hereby assigned to the City of McHenry as shown below, or to the McHenry County Hazard Mitigation Planning Committee or department of the McHenry County government. The City of McHenry shall be responsible for the implementation of the action item within the City as staff resources and funding permit: Action Item 1: Plan Adoption—City Council City of McHenry Action Item 2: Continuation of Mitigation Committee - McHenry County Board. Action Item 3: Plan Monitoring and Maintenance - McHenry County Hazard Mitigation Planning Committee. Action Item 4: Watershed Studies - McHenry County Planning and Development Department. Action Item 5: Expand Stream Gaging Network - McHenry County Planning and Development Department. Action Item 6: Stream Maintenance Programs—City of McHenry. Action Item 7: Prohibited Waterway Dumping Ordinances—City of McHenry. Action Item 8: Mitigation of Public Infrastructure—City of McHenry. Action Item 9: Continued NFIP Compliance—City of McHenry. Action Item 10: Repetitive Loss Areas Study- McHenry County Planning and Development Department with cooperation of the City of McHenry. Action Item 11: Identification of Floodplain Structures - McHenry County Planning and Development and GIS Division. Action Item 12: Investigation of Critical Facilities - McHenry County Emergency Management Agency and GIS Division Action Item 13: Critical Facilities Design with Natural Hazards Protection (Flood Protection) —City of McHenry. Action Item 14: Mitigation of Floodplain Properties - Property Protection Projects—City of McHenry. Action Item 15: Urban Forestry- Participation in Tree City USA—City of McHenry. Action Item 16: Strengthen Building Codes and Code Enforcement Training—City of McHenry Action Item 17: Seek Mitigation Grant Funding for Additional Mitigation Planning and Cost Beneficial Projects—City of McHenry. Action Item 18: Implementation of the Water Resources Protection Action Plan—McHenry County Water Resources Department. Action Item 19: Development of a Public Information Strategy- McHenry County Hazard Mitigation Planning Committee. Action Item 20: Property Protection References—City of McHenry And; BE IT FURTHER RESOLVED, that the City Clerk is hereby requested to distribute a certified copy of this Resolution to the McHenry County Emergency Management Agency Director and IEMA. ADOPTED this the 3 1" day of January, 2011. Susan E Low, Mayor Janice C Jones, City Clerk WHENRY COUNTY McHenry HazardsNatural Mitigation Plan Executive Summary McHenry County Hazard Mitigation Planning Committee December 2010 Planning Assistance Provided By: MOLLY O TO OL E McHenry County Natural Hazards Mitigation Plan Executive Summary Overview The McHenry County Natural Hazards Mitigation Plan (Plan) identifies activities that can be undertaken by both the public and the private sectors to reduce safety hazards, health hazards, and property damage caused by natural hazards. The Plan focuses on the identified major natural hazards facing McHenry County: floods, severe summer and winter storms, tornadoes, extreme cold and heat events, and drought. The most recent natural disasters in McHenry County, Illinois, that received federal disaster declarations were winter storms in 1999 and 2001, and flooding in 1986 and 1993. These disasters impacted people, property owners and businesses in the County. The development and adoption of a natural hazard mitigation plan allow communities to be eligible for Federal Emergency Management Agency (FEMA) hazard mitigation grants program funds. This Plan fulfills the federal mitigation planning requirements for FEMA's Pre-Disaster Mitigation Program, Hazard Mitigation Grant Program and Flood Mitigation Assistance Program, and is eligible for credit under the FEMA National Flood Insurance Program's Community Rating System. Hazard mitigation grant funds are made available by the FEMA through the Illinois Emergency Management Agency (IEMA). - This Plan was prepared by the McHenry County Natural Hazards Mitigation Committee, created by a resolution of the McHenry County Board on November 18, 2008. The Mitigation Committee's members include representatives of County offices, interested municipalities, townships, and agencies. McHenry County and the natural hazards that can impact the County have been assessed in Chapters 1 and 2. Goals and guidelines established by the Mitigation Committee are the focus of Chapter 3. Six mitigation strategies are the subjects of Chapters 4 through 9: —Preventive — Resource Protection — Property protection — Emergency services —Structural projects — Public information Executive Summary ES-1 Agency Review Draft June 2010 McHenry County Natural Hazards Mitigation Plan These mitigation strategies were examined to identify current mitigation efforts being implemented throughout the County, to identify additional efforts that can be undertaken, and to make recommendations for future actions. Chapter 10 presents the Action Plan for implementation of this Plan. The Action Plan contains specific action items taken from the Plan's numerous recommendations. The Action Plan also includes items for plan maintenance. Introduction McHenry County is located 35 miles northwest of downtown Chicago in northeastern Illinois. The County Seat is Woodstock, Illinois. Political jurisdictions include 17 townships and 30 municipalities. McHenry County has a land area of approximately 611 square miles which makes it the 34th largest county in Illinois. In 2000, McHenry County had a population of 260,077, the sixth most populated county in Illinois. McHenry County has had the highest growth rate of the Chicago metropolitan area counties in northeastern Illinois, or 3.4 percent a year. By 2030, the County The Planning Process population is expected to increase by nearly 73 percent. The 2000 Census estimated that there step 1 Organize are approximately 92,908 housing units in step 4, McHenry County. The labor force is about 140,203 Involve the Public people. (this step continues throughout the entire process) Step_1 Over 60 percent of the County is currently in Coordinate with Agencies&.Organizations (this step continues throughout#he entire process) agricultural land use. Though residential, ♦ commercial and other development areas are Step a Assess the Hazard expected to grow, much of the agricultural land stems conversion is expected to go towards Evaluate the Problem environmentally sensitive areas and open space. s4, As McHenry County grows, more and more people Set Goals will be vulnerable to natural hazards. Both the s1, consideration of the expected change in land use, Review Mitigation Strategies as described in the McHenry County 2030 Ste,8 Comprehensive Plan, and population growth were Draft Action Plan considered throughout the development of this sis Plan. Adopt the Plan Step The Hazard Mitigation Committee followed a 10- Implement,Evaluate,Revise step planning process, based on guidance and requirements of the FEMA. The Mitigation Executive Summary ES-2 December 2010 McHenry County Natural Hazards Mitigation Plan Committee met six times from November 2009 to May 2010. The Mitigation Committee reviewed the hazards and their effects on people and property, considered a variety of ways to reduce and prevent damage, and recommended the most appropriate and feasible measures for implementation. During the development of this Plan, McHenry County critical facilities were categorized and mapped by the McHenry County GIS department. With the assistance of Mitigation Committee members, over 1,400 critical facilities were identified. Existing plans and programs were reviewed during the planning process. It should be underscored that this Plan does not replace other planning efforts, such as community comprehensive plans, the McHenry County Comprehensive Stormwater Management Plan, or the McHenry County Water Resources Protection Action Plan. This Mitigation Plan complements those efforts. The public was invited to participate through several concurrent means, including the Mitigation Committee meetings, contact with Mitigation Committee members and their organizations, press releases, newsletter articles, and the McHenry County website. A public meeting was held on May 26, 2010 at the McHenry County Administration Building in Woodstock. Natural Hazard Risk Assessment The Mitigation Committee reviewed all potential natural hazards that could impact McHenry County, and evaluated them based on what causes them, their likelihood of occurring, and their impact on people, property, critical facilities, and the local economy. The information was based on available technical studies and reports by the participating agencies and communities on their past experiences. The table below shows the natural hazards that are the focus of this Plan and provides a summary of the hazards' potential impact on McHenry County's health and safety, total assets, and economy from the risk assessment. Summary of Impact on Natural Hazards Impact on Health Impact on Impact on Economic Hazard and Safety Buildings Critical Facilities Impact Tornado High High Moderate Moderate Floods Moderate High Moderate High Severe Winter Storms& Moderate Moderate Moderate Low Extreme Cold Severe Summer Storms Moderate Moderate Moderate Low Extreme Heat High Low Low Low Drought/Groundwater High Moderate Low Moderate Executive Summary ES-3 December 2010 McHenry County Natural Hazards Mitigation Plan Hazard Mitigation Goals and Guidelines The Mitigation Committee established the following hazard mitigation goals for the planning process: Goal 1. Protect the lives, health, and safety of the people of McHenry County from the impact and effects of natural hazards. Goal 2. Protect public services, utilities and critical facilities from potential damage from natural hazard events. Goal 3. Protect historic, cultural, and natural resources from the effects of natural hazards. Goal4. Ensure that new developments do not create new exposures to damage from natural hazards. Goal5. Mitigate to protect against economic and transportation losses due to natural hazards. Goal 6. Identify specific projects to protect lives and mitigate damage where cost-effective and affordable. The Mitigation Committee established the following guidelines for accomplishing the mitigation goals: Guideline 1. Focus natural hazards mitigation efforts on floods, severe summer and winter storms, tornadoes, extreme cold and heat events, and drought. Guideline 2. Make people aware of the hazards they face and focus mitigation efforts on measures that allow property owners and service providers to help themselves. Guideline 3. Seek state and federal support for mitigation efforts. Guideline 4. Use available local funds, when necessary, to protect the public services, critical facilities, lives, health, and safety from natural hazards. Guideline 5. Examine equitable approaches for the local cost of mitigation, such as user fees. Guideline 6. Create and foster public-private partnerships to accomplish mitigation activities. Guideline 7. Strive to improve and expand business, transportation and education opportunities in McHenry County in conjunction with planned mitigation efforts. Executive Summary ES-4 December 2010 McHenry County Natural Hazards Mitigation Plan Hazard Mitigation Strategies The Mitigation Committee reviewed current preventive mitigation measures being implemented by the County and municipalities. Preventive measures include activities such as building codes and the enforcement of the McHenry County Stormwater Ordinance. Preventive measures protect new construction, property and natural resources from hazards and see that future development does not increase potential losses. McHenry County is very strong in preventive measures. Property protection mitigation measures are used to modify buildings or property subject to existing damage. Most measures are implemented by the property owners, so appropriate government activities include public information, technical assistance and financial support. The Mitigation Committee agreed that special attention should be given to floodplain areas and designated repetitively flooded areas. Emphasis has also been placed on critical facilities; understanding their vulnerability to hazards. The Mitigation Committee concluded that structural mitigation projects, such as the detention basins constructed through the McHenry County stormwater program, are important, but that comprehensive watershed planning in needed. The Mitigation Committee also recommended each community establish a formal and regular program of drainage system maintenance. The Mitigation Committee called for a better understanding of flood and other hazards to improve emergency management — preparedness, response and recovery. The Mitigation Committee recommended additional stream gaging for flood warning, and critical facility protection for all hazards. The Mitigation Committee identified numerous subject areas that would benefit from a coordinated public information program, including safety during hazard events, property protection, understanding floods, and protecting our watersheds and water quality. The Mitigation Committee recommended that a common set of public information materials be developed for use throughout McHenry County communities. Mitigation Action Plan All mitigation activity recommendations from Chapters 4 through 9 were reviewed and the Mitigation Committee created an "Action Plan" that specifies recommended activities and initiatives to be implemented over the next five years. It is understood that implementation Executive Summary ES-5 December 2090 McHenry County Natural Hazards Mitigation Plan is contingent on the availability of resources (staff and funding). The Action Plan identifies who is responsible for implementing the action items, and when they are to be done. The Action Plan is included in Chapter 10 of this Natural Hazards Mitigation Plan. A table summarizing the action items and the responsible agencies is presented on page ES-8. There are 23 action items. The first three action items are administrative, but very important for the continued success of hazard mitigation in McHenry County. These items call for the formal adoption of this Plan, the conversion of the Mitigation Committee to a permanent advisory body, and plan maintenance procedures. Formal adoption is a requirement for recognition of the Plan by mitigation funding programs. The Mitigation Committee will provide the mechanism and a vehicle for the Plan to be implemented, monitored, evaluated and updated. The Mitigation Committee will also provide a means for continued public involvement. The Mitigation Committee will report to the County Board and municipal councils and boards, annually, and a five year update to the Plan is required for FEMA's mitigation funding programs. Twenty of the action items are mitigation program items. Many are ongoing activities of stormwater management and emergency management offices and agencies. The last two action items are public information activities. These items are aimed directly at better helping people be aware of the hazards that they face. Plan Adoption This Plan serves to recommend mitigation measures for McHenry County. Adoption of this Plan by the McHenry County Board and the participating communities initiates the implementation of these recommendations. Adoption is also a requirement for recognition of the Plan by mitigation funding programs. The adoption of this McHenry County Natural Hazards Mitigation Plan will be done by resolution of the County Board, the city councils, and boards of trustees of each participating municipality, township and agency. The County's resolution creates the permanent Mitigation Committee. The municipal resolutions will adopt each action item that is pertinent to the community and assigns a person responsible for it. With adoption, the County and each municipality, township or agency are individually eligible to apply for FEMA mitigation grant funding. Executive Summary ES-6 December 2010 McHenry County Natural Hazards Mitigation Plan Summary This Plan was developed by the McHenry Natural Hazard Mitigation Committee as a multi- jurisdictional plan to meet federal mitigation planning requirements. The Plan examines natural hazards facing McHenry County, establishes mitigation goals, evaluates existing mitigation activities throughout the County, and recommends additional mitigation steps that are appropriate to protect people, property and other assets of McHenry County. This Plan provides the County, its municipalities and townships, and other participating agencies and institutions with direction for enhancing current mitigation efforts. This Plan will be was adopted by resolution by the County and each participating municipality, township and agency, as appropriate to each jurisdiction. This Plan will be implemented and maintained through both countywide and individual initiatives, as funding and resources become available. Executive Summary ES-7 December 2010 C-)x m =n -1 o m 0 2 G7 --{ v m D n = 3 N m _ _ a o m a m m H voi. m `c n 41 cn D c 3,G CD O D o a (7 -o m o �, 2' 0 CD CD .3 ? c� T a � CD CD o m c m v � N CCD CDN DZt n aIOUCD O IDO C(D^ m 9 CO3 Q O vJ CD o CD 3 N r► N Q Z x x x 1.Plan Adoption D x x x x x x x x x x x x x x x 2.Continuation of Mitigation Committee CD N N o x x x x x x x x x x x x x x x 3.Plan Monitoring and Maintenance _ N m x x 4.Watershed Studies �+ m' O. N x x x 5.Stream Gaging Network o m m x x x x 6.Stream Maintenance ProgramsOrQ m x x 7.Prohibited Waterway Dumping _+ O 7 x x x x x x x x x 8. Mitigation of Public Infrastructure M Oi M x x x 9.Continued NFIP Compliance O D Oo a x x 10.Repetitive Loss Areas Study O x x x 11.Identification of Floodplain Structures: K O m Z '+ 3 x x x x x x x x x 12. Investigation of Critical Facilities o o 13. Critical Facilities Design with Natural a CD :^ o x x x x Hazards Protection 70 o x x x x 14. Mitigation of Floodplain Properties 3 'a wo' O x x x x x x 15.Safe Rooms 3 Cr o x x x 16.Community Rating System Participation (D Z x x 17.Participation in Tree City USA � N O Q 0 a x 18.Participation in StormReady m p x x 19. Strengthen Building Codes and Code M Enforcement Training or � O v (p x x x x x x x x x 20.Seek Mitigation Grant Funding rL o' v � N o x x x x x 21.Implementation of the Water Resources �p � 0 O Protection Action Plan Q 0) N x x x x 22.Development of a Public Information Strategy � tD N x x x x 23.Property Protection References '^ COMMITTEE OF THE WHOLE MEETING JANUARY 17, 2011 Mayor Low called the Committee of the Whole meeting of the McHenry City Council to order at 7:30 p.m. on January 17, 2011. In attendance were the following Aldermen: Santi, Glab, Schaefer, Blake, Wimmer, and Peterson. Absent: Condon. Also in attendance were City Administrator Black, Deputy City Administrator Martin, Assistant City Administrator Hobson, Deputy City Clerk Kunzer, Construction and Neighborhood Services Director Schwalenberg, Public Works Director Schmitt, Parks and Recreation Director Merkel, Chief of Police Jones, City Engineer Pieper. PUBLIC INPUT SESSION There was no one who signed in to speak during the Ten Minutes of Public Input. CONSENT AGENDA Alderman Glab requested the following Consent Agenda items be pulled for further discussion: Item A. Ordinance approving an intergovernmental agreement with McHenry County, City of Crystal Lake and City of Woodstock for Dial-A-Ride Services enabling payments from Senior Services Grant Funds; Item S. Approve the acceptance of the RJ Properties Sanitary Sewer Extension including a two- year maintenance period;and Item C.Acceptance of a portion of Oaks at Irish Prairie Unit 1,including Veterans Parkway. Motion by Glab, seconded by Wimmer, to approve the Consent Agenda as amended: D. City Council minutes: January 3,2011 regularly scheduled meeting; E. Award of Bid for printing 2011 Parks Brochures and City Newsletters —John S. Swift Printing In the amount of $11,794; F. List of As-Needed Checks: BLUE CROSS BLUE SHIELD O 107,688.90 ED'S AUTOMOTIVE/JIM'S MU 69.00 ELAN TECHNOLOGIES INC 1,819.35 FBI NAA 75.00 FOP UNITS I/II 1,7S6.00 IUOE, LOCAL 150 1,965.81 MAXIM CONSTRUCTION CORP 134,305.20 MCHENRY COUNTY RECORDER 2,481.50 MCHENRY POLICE OFFICER'S 924.00 NATIONAL GUARDIAN LIFE I 42.33 NCPERS GROUP LIFE INS. 256.00 NEUMANN JR, EDWARD J 500.00 NORTH SUBURBAN WATER 45.00 POSTMASTER MCHENRY IL 1,298.50 PRE-PAID LEGAL SERVICES 142.45 TREDROC TIRE/ANTIOCH 002 768.09 UNITED PARCEL SERVICE 106.82 UNITED WAY OF MCHENRY CO 196.28 UNUM 1,673.42 WALMART COMMUNITY 85.70 GRAND TOTALS 256,229.35 FUND TOTALS a Committee of the Whole Meeting 1 Page 2 ` January 17,2011 GENERAL FUND 11,056.12 WATER/SEWER FUND 2,679.13 UTILITY IMPROVEMENTS FUND 134,305.20 EMPLOYEE INSURANCE FUND 107,688.90 RETAINED PERSONNEL ESCROW 500.00 TOTALS 256,229.35 G. List of Bills: ACCRA INDUSTRIES INC 441.00 ACE HARDWARE, BJORKMAN'S 2,230.92 ADAMS ENTERPRISES INC, R 1,578.25 ADAMS STEEL SERVICE INC 26.75 ADVANTAGE MECHANICAL INC 2,090.00 AFTERMATH INC 75.00 AGS REBUILDERS 284.00 ALEXANDER EQUIPMENT COMP 1,245.95 AMERICAN TRAFFIC SAFETY 8.75 AMERICAN WATER WORKS ASS 498.00 ANCHOR TOWING 100.00 ANDERSON, LORI 116.25 AT&T 3,069.78 AT&T LONG DISTANCE 121.55 AUTO TECH CENTERS INC 1,429.76 BAKER & SON CO, PETER 1,336.50 BAXTER & WOODMAN 4,869.93 BERGGREN, LEE 590.50 BONNELL INDUSTRIES INC 2,530.00 BURRIS EQUIPMENT COMPANY 95.20 BUSS FORD SALES 115.37 CAREY ELECTRIC 625.00 CASSIDY TIRE & SERVICE 1,238.32 CDW GOVERNMENT INC 23S.63 CENTEGRA OCCUPATIONAL ME 589.96 CENTIMARK CORPORATION 50.00 CHICAGO COMMUNICATIONS L 5,593.00 CHICAGO INTERNATIONAL TR 736.58 CHRISTOPHER, DAVID 35.30 CINTAS CORPORATION #355 1,688.51 COMCAST CABLE 74.90 COMER 53,395.10 COMMUNICATIONS REVOLVING 105.00 CONSTELLATION NEWENERGY 13,981.91 CRESCENT ELECTRIC SUPPLY 61.00 CRITICAL REACH 395.00 CROWDER, TRACY 153.22 CUTTING EDGE COMMUNICATI 1,208.75 D'ANGELO NATURAL SPRING 38.75 DENTAL HEALTH PRODUCTS I 59.40 DEVELOPERS DIVERSIFIED R 60.00 DOOR SERVICE INC 599.89 DREISILKER ELECTRIC MOTO 1S4.40 ED'S AUTOMOTIVE/JIM'S MU 195.00 FAST EDDIES CAR WASH 154.50 FISCHER BROS FRESH 1,457.75 FLESCH COMPANY INC, GORD 96.65 FOERSTER, JEFFERY S 120.00 FOX WATERWAY AGENCY 40.00 FOXCROFT MEADOWS INC 433.00 G IMPRESSIONS INC 236.00 GALLS AN ARAMARK CO LLC 79.99 GITZKE, WILLIAM J 150.40 GOTT, LISA M 19.38 GRAINGER 303.45 GROVE, KELLY 97.50 HAWKINS INC 2,737.25 HD SUPPLY WATERWORKS 264.14 HERNANDEZ, FELIX 36.00 HOJNACKI, DALE 21.34 HUGHES & SON INC 4,250.00 HYDROTEX 96.58 Committee of the Whole Meeting Page 3 January 17,2011 IAHPC 50.00 ILLINOIS AUDIO PRODUCTIO 135.00 ILLINOIS DEPT OF NATURAL 41.00 ILLINOIS GFOA 470.00 INTEGRA BUSINESS SYSTEMS 63.15 INTERSTATE BATTERY SYSTE 289.90 J G UNIFORMS INC 110.27 JC LICHT/EPCO 226.07 JENSEN, TED 84.50 JOHNSON, ROMIE 11,379.50 JONES, JOHN 555.00 JULIE INC 194.75 KALE UNIFORMS INC 530.90 KIMBALL MIDWEST 1,056.78 KTD INC 363.25 LEE AUTO MCHENRY 305.37 LEXISNEXIS 124.50 MCANDREWS PC, THE LAW OF 6,800.00 MCAULIFF & SEMROW PC 787.50 MCCAFFERTY, BRITTANY 334.85 MCCANN INDUSTRIES INC 193.32 MCHENRY ANALYTICAL WATER 15.00 MCHENRY AREA CHAMBER OF 800.00 MCHENRY COMMUNITY HIGH S 5,265.05 MCHENRY COMMUNITY SCHOOL 9,329.95 MCHENRY COUNTY CHIEFS OF 45.00 MCHENRY COUNTY COUNCIL 0 835.52 MCHENRY COUNTY RECORDER 320.00 MCHENRY FIRESTONE 3,464.50 MCHENRY PUBLIC LIBRARY 1,656.00 MCHENRY TOWNSHIP FIRE PR 1,656.00 MCHENRY TOWNSHIP ROAD DI 9,066.60 MDC ENVIRONMENTAL SERVIC 17,483.63 MEADE ELECTRIC COMPANY I 537.61 MERRYMAN EXCAVATION INC 140,786.97 METROPOLITAN INDUSTRIES 178.07 MEYER MATERIAL COMPANY 583.30 MID AMERICAN WATER OF WA 2,078.47 MIDWEST HOSE AND FITTING 130.82 MIDWEST METER INC 1,319.33 MINUTEMAN PRESS OF MCH 275.95 MONROE TRUCK EQUIPMENT I 341.18 MORTON SALT 9,396.97 NAPA AUTO PARTS MPEC 1,674.49 NATIONAL PUBLIC EMPLOYER 190.00 NCL OF WISCONSIN INC 1,435.95 NET SPECIALISTS INC 599.40 NICOR GAS 5,060.95 NORTHERN KEY & LOCK INC 290.00 NORTHWEST ELECTRICAL SUP 354.24 NWBOCA 50.00 PACE 18,285.38 PENZE, JACQUELINE S 240.00 PETROLIANCE LLC 24,129.00 PETTIBONE & CO, P F 965.44 PITEL SEPTIC INC 18.75 PITNEY BOWES INC 449.60 POPP, LARRY 18.25 PORTER LEE CORPORATION 1,150.00 PRECISION SHARPENING 65.00 PUBLIC SAFETY TRAINING C 60.00 RADICOM INC 101.67 REINDERS INC 94.98 REISHUS, DEIRDRE 231.00 RELIABLE MAINTENANCE INC 1,950.00 RELIABLE SAND & GRAVEL 254.50 S&S WORLDWIDE INC 59.70 SCHATZ, DONALD 390.00 SEC GROUP INC 25,810.40 SHAW SUBURBAN MEDIA 77.60 Committee of the Whole Meeting Page 4 1 January 17,2011 SHERMAN MECHANICAL INC 1,341.23 SHERWIN INDUSTRIES INC 148.82 SHUETT, DEBORA 294.00 SIRCHIE FINGER PRINT LAB 339.81 ST PAULS EPISCOPAL CHURC 270.30 STAN'S FINANCIAL SERVICE 222.00 STANARD & ASSOCIATES INC 790.00 STANS OFFICE TECHNOLOGIE 179.00 STAPLES ADVANTAGE 820.41 STEWART TITLE CO OF ILLI 100.00 TEAM REIL INC 2,100.00 THEODORE POLYGRAPH SERV 135.00 TRAFFIC CONTROL & PROTEC 326.07 ULINE 76.51 ULTRA STROBE COMMUNICAIT 100.87 UNIVERSITY OF ILLINOIS 4,489.00 US REFRIGERATION SALES & 298.58 USA BLUEBOOK 182.84 VACULA, JOHN T 6,700.00 VALLEY VIEW ACRES 255.00 VIKING CHEMICAL COMPANY 14,095.88 VOELKER, MATT 202.40 WASTE MANAGEMENT OF WI P 7,200.84 WATER SOLUTIONS UNLIMITE 4,800.00 WITT, CINDY 25.94 ZAHN, DAN 450.00 GRAND TOTALS 474,264.34 FUND TOTALS GENERAL FUND 206,909.61 ANNEXATION FUND 2,204.00 MOTOR FUEL TAX FUND 9,396.9 DEVELOPER DONATION FUND 15,703.00 CAPITAL IMPROVEMENTS FUND 27,232.90 WATER/SEWER FUND 67,152.96 UTILITY IMPROVEMENTS FUND 140,786.97 RISK MANAGEMENT FUND 264.14 INFORMATION TECHNOLOGY FUND 4,014.54 RETAINED PERSONNEL ESCROW 599.25 TOTALS 474,264.34 Voting Aye: Santi, Glab,Schaefer, Blake,Wimmer, Peterson. Voting Nay: None. Absent: Condon. Motion carried. CONSENT AGENDA ITEM A: ORDINANCE APPROVING INTERGOVERNMENTAL AGREEMENT WITH MCHENRY COUNTY, CITY OF CRYSTAL LAKE,_AND CITY OF WOODSTOCK FOR DIAL-A- RIDE SERVICES AND ENABLING PAYMENTS FROM SENIOR SERVICES GRANT FUNDS Alderman Glab stated this would appear to be a great program; however he requested clarification as to how it functions. Deputy City Administrator stated the City's Dial-A-Ride program and voucher system continues as originally designed. This service is utilized by .McHenry residents from place to place within the City. The agreement being proposed this evening would allow for payment from Senior Services grant funds for trips between the governmental entities participating in the agreement, i.e. McHenry County, City of Crystal Lake, City of Woodstock and City of Committee of the Whole Meeting Page 5 January 17,2011 McHenry. The pilot program which includes service between these entities has been in place for the past year. Alderman Glab inquired if the City could assist in making senior citizens aware of the existence of the pilot program. He suggested information could be provided in the City newsletter. Motion by Glab, seconded by Santi, to pass an ordinance approving the intergovernmental agreement with McHenry County, the City of Crystal Lake, and the City of Woodstock for Inter-jurisdictional Dial-A-Ride Services and enabling payments from Senior Services Grant Funds for these services. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson. Voting Nay: None. Absent: Condon. Motion carried. CONSENT AGENDA ITEM B: APPROVE THE ACCEPTANCE OF THE RJ PROPERTIES SANITARY SEWER EXTENSION INCLUDING A TWO-YEAR MAINTENANCE PERIOD Alderman Glab inquired if the sanitary sewer extension had been done at the expense of the developer. Deputy City Administrator Martin responded in the affirmative. He stated Staff is seeking formal acceptance by the City of the extension. A two-year maintenance period would then be initiated. In response to further inquiry, Deputy City Administrator Martin stated the sanitary sewer extension was installed for the benefit of the Brunch Cafe. Motion by Wimmer, seconded by Peterson, to approve the acceptance of the RJ Properties Sanitary Sewer Extension at 414 S. Route 31, including a two-year maintenance period to commence with today's date. Voting Aye: Santi,Glab,Schaefer, Blake, Wimmer, Peterson. Voting Nay: None. Absent: Condon. Motion carried. CONSENT AGENDA ITEM C• ACCEPTANCE OF A PORTION OF OAKS AT IRISH PRAIRIE UNIT 1, INCLUDING VETERANS PARKWAY Alderman Glab inquired if all public improvements in the area designated as Unit 1 would be accepted. Deputy City Administrator Martin responded in the affirmative. Alderman Glab inquired why there was no definitive geographical boundary between Unit 1 and Unit 1A. Director of Public Works Schmitt responded Unit 1 included all lots which Committee of the Whole Meeting Page 6 January 17,2011 have been developed and improved with homes. Consequently, the boundary between the two units is not symmetrical. In response to Alderman Santi's inquiry, Director Schmitt stated all roadways in Unit 1 have the final lift in place. Motion by Blake, seconded by Santi, to accept a portion of the public improvements of the Oaks at Irish Prairie Unit 1 including Veterans Parkway as presented. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson. Voting Nay: None. Absent: Condon. Motion carried. WORKSHOP DISCUSSION: CITY OF MCHENRY FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM FOR 2011/2012 Mayor Low requested convening to round table workshop format for the remainder of the meeting. City Administrator Black initiated the discussion noting the Capital Improvements Program is a plan to prioritize City projects with regard to a five-year outlook. He noted specific projects would not be approved during this workshop process. Projects targeted for Fiscal Year 2011/2012 would be discussed in depth during upcoming budget discussions. City Administrator Black noted the City has encountered funding issues during the past five years and, consequently, no capital improvements have been done. He noted the financial situation would likely remain the same during the next five years. He also noted the City has targeted $400,000 annually from MFT Funds to repay the General Obligation bonds issued to fund last year's road improvement program. He stated receipts from Annexation Fees, Parks Developer Donations, and Capital Development Fees are all low due to the lack of development and growth. City Administrator Black noted the review of the City's Capital Improvements Program is an annual process used to assist Staff in determining what projects should be in the City's scope to plan for in the future as funding becomes available. The document before Council for discussion this evening has been compiled by Staff and includes various projects which Council might consider during budget processes in the coming years. Transportation Projects Director Schmitt outlined each of the following Transportation Projects for Council edification: committee of the Whole Meeting Page 7 January 17,2011 Pearl Street Bridge Maintenance:The City's bridges are inspected bi-annually. The Pearl Street Bridge was inspected in May 2010 and it was noted the deck joints need replacing as they are at the end of their useful life. This project would be paid for from MFT funds. This repair would be considered during the 2011/2012 budget process. In response to Alderman Peterson's inquiry, Director Schmitt stated the bridge belongs to the City. Crystal Lake Road Improvements: The City has been awarded STP Funding in the amount of $1.5M for this project which does not cover Phase 1 and Phase II engineering. STP Funds are only available for FAU routes. In response to Alderman Schaefer's inquiry, Director Schmitt stated while there may be other FAU routes in worse shape, the use of the roadway is a prime criteria in the granting of STP funds. Previously McCullom Lake Road and Orleans Street were submitted for STP approval. Both were turned down as they did not have the required number of daily trips on them. Alderman Glab inquired if there would be any changes to the roadway when the project is concluded. Mr. Chad Pieper of SEC Group responded during the engineering process the turn lanes would be analyzed for adequate length and capacity. Overall the lane capacity would be assessed but no lanes would be added as a result of the project. 1L Route 120 and 31 Improvements: ITEP Funds in the amount of $928,000 subject to a 20% match have been granted for this project. The City is looking to include street light installation and sidewalks for the entire scope of the project which extends on Route 120 from Front Street to Green Street and Route 31 from Route 120 to McCullom Lake Road. it was.noted when IDOT takes out sidewalks and street lights during a road improvement project, the replacement of the walks and lights is up to the local jurisdiction (i.e. the municipality). MOT has approved Phase I Engineering and IDOT will begin right-of-way acquisition. Street Program: Road improvements would begin again in 2013/2014. In spite of last year's intense street resurfacing program,there are many streets which still need work. Alderman Schaefer inquired if John Street would be resurfaced following the conclusion of the installation of the sewer conveyance line from the Central Plant to the South Plant. He noted the street was badly damaged during construction of the line. Director Schmitt responded the resurfacing of John Street is included in the conveyance line installation project. Alderman Glab asked how much of the City streets have been resurfaced in the last 8-10 years. Director Schmitt could provide no immediate estimate. Alderman Glab opined the City needs to bump up the amount of streets being done. Director Schmitt noted Staff is constantly searching for available funding to accommodate these projects. Alderman Glab stated the City Committee of the Whole Meeting Page 8 January 17,2011 will fall behind in the road resurfacing program again. He stated the City needs to stay on top of it. Curran Road and Bull Valley Road Intersection Improvements: This project is development- driven and would not commence until the Adams Farm property begins to be developed. IL Route 31 and Veterans Parkway Traffic Signal: This project is also developer-driven. The developer is responsible for the cost to put in the traffic signal and for the expense of the required traffic study. The City will not require the traffic study to be completed until it is fairly certain the signal would be warranted. Deputy City Administrator Martin noted if additional development occurs in the business park, it might be enough to move forward and request the traffic study. Water/Sewer Utility Projects Water Plant#2 Iron Removal Filter Rehabilitation: The iron removal filter at Water Plant #2 is at the end of its life. Staff has been doing sporadic repairs. This is a fairly costly project. Staff is looking at having the engineering completed during the 2011/2012 fiscal year with construction to follow in 2012/2013. The plant is located on Beach Road near its intersection with Bonner Drive. CWWTP Clarifiers Rehabilitation: The clarifiers at the Central Plant will need to be rebuilt in order to accommodate the need to keep the Central Plant viable for the next ten years as needed. Staff is look for engineering and design in 2011/2012. The goal is to close the Central Plant in ten years. Sanitary Sewer Main Rehabilitation: Reducing ground water infiltration in sanitary sewer lines is paramount to extending the life of the Central Plant for ten years. If the mains are rehabilitated it would save the City money because the additional infiltrated storm water would not have to be processed along with the sanitary waste water. It was suggested the City could line the manholes rather than pulling them and replacing them which would save the City money. Barreville Road Water Main Extension: Design for this project is complete and the IEPA permit is in hand. This is a construction-ready project which would loop the water system in the southeast region of the City. As part of the project, sidewalks would be installed in a 50/50 cost- share with Nunda Township at a total cost of$25,000. Grit Removal at SWWTP: Grit removal could expand sewer system capacity as the removal of grit removes more solids from the flow. This project would enhance the system and be an efficient means of expanding the capacity of the plant without adding concrete or increasing the plant footprint. The grit removal unit would fit in the old screen facility, providing an Committee of the Whole Meeting Page 9 January 17,2011 economic means of implementing the grit removal step to the system. The addition of a grit removal component would bring the City one step closer to being able to close the Central Plant. Alderman Peterson asked what percent of waste would actually be pumped from the Central Plant to the South Plant. Mr. Pieper responded currently 30%; however, with the addition of the grit removal component, the City would actually be able to pump almost all of the waste from the Central Plant to the South Plant.This would only be the case during normal flow and not during heavy soaking times of the year when there is infiltration from surface water runoff. East Side Water Main Extension: This project is construction ready and Staff is seeking a funding mechanism to implement it. Standby Generators at Broadway Drive and Riverside Drive: The installation of the generator would provide backup during power outages.The power would convert to the generator on an as-needed basis. Construction of Water Plant#6 in Adams Business Park: An iron removal plant is required. The project is 90% ready with design and is a development-driven project. Installation of Well #14 in Liberty Trails: The City has located a site which would produce 500 gallons per minute in Liberty Trails Subdivision. This well could provide one half of the water supply to Water Plant#6. Millstream Sanitary Sewer Lift Station Rehabilitation and Sewer Main Relocation: The facility would be relocated from its current site across Boone Lagoon on Freund Avenue. The project would include the installation of a force main line on Waukegan at Third Street.The design for the project is complete and the necessary easements have been obtained. This project is construction-ready. Construction of Water Plant #5 in legend Lakes: This treatment plant would handle water and provide iron removal from Wells #12 and #13. The project would also include pumping equipment.The project is currently 90% designed and is development-driven. Drainage Protects Willow Lane Drainage: This project would revamp the storm sewer system at Knoll Avenue/Willow Lane east to the east side of Meadow Lane. Mr. Pieper noted a drainage study conducted ten years ago noted the sanitary system then drastically impacted how the storm water was handled. There are currently new methods such as rain gardens which can be implemented to allow surface water to settle into the ground Committee of the Whole Meeting Page 10 January 17,2011 rather than being directed to a drainage facility. Additionally, there are new ways to calculate potential drainage flow which were not in place ten years ago when the study was completed. Ramble Road Drainage: The project would entail newer "green" methods of handling the drainage flow. Alderman Glab stated the City does not want to rush in to add more drainage flow until the drainage system is repaired and improved. He opined the water would have to flow out faster or be detained for a longer period of time in order to improve drainage in this area of the system. Director Schmitt noted there are other means of handling drainage with new technology. He suggested Staff should study drainage in the City as a whole and determine how the improvements of the Ramble Road Drainage design would fit into the overall drainage plan. Storm Sewer Mapping This project would add storm sewer mapping to the City's GIS which would provide an easier way to design and develop future drainage strategies. Lakeland Park Drainage Ditch Dredging: This project would improve storm water runoff and drainage capacity in the Lakeland Park area. Municipal Facility Proiects Public Works Facility Roof Replacement: The project should be completed before there is any further damage to the metal lining of the structure. The roof is at the end of its useful life. It was noted during a pre-purchase inspection that the roof would likely have to be replaced within the first five years of City ownership. At that time the anticipated cost of replacement was$500,000. City Administrator Black noted the SWWTP Clarifier project, the Barreville Road Water Main Extension and the Public Works Facility Roof Replacement are all projects to be funded from Annexation Fee revenue. The City anticipates a water/sewer bond issue in 2012/2013 which would be paid from the Waster/Sewer Fund over a period of 15 years. These projects could be paid using the bond proceeds. Alderman Glab inquired if the city was aware the Public Works Facility would require a new roof so soon after the purchase of the building. City Administrator Black noted the need for roof replacement was known at the time of building purchase. Construction of a Covered Road Salt Storage Bin at the Public Works Facility: The current covered salt storage facility located on McHenry Avenue adjacent to the South Plant only provides storage of 500 tons of salt. During heavy snow/ice events there is not adequate supply on hand. Staff is proposing a second covered facility be erected on the premises of the Public Works Facility on Industrial Drive. Although the facility would not be as elaborate as the McHenry Avenue salt storage facility, it would also hold 500 tons of salt. Committee of the Whole Meeting Page 11 January 17,2011 in response to Alderman Blake's inquiry, Director Schmitt noted the Industrial Drive facility would not be similar to the McHenry Township salt storage facility as it would not be as elaborate. Petersen Historic Farm Homestead Rehabilitation: Assistant Administrator Hobson summarized the previous improvements to the Petersen Farm Property and noted the next phase includes the evaluation, repair and renovation of the homestead's interior. This project is funded by Park Developer Donations and supplemented by Historic Preservation Grants if any are available. Recreation Center: Director of Parks and Recreation Merkel noted the need for a Recreation Center has been discussed for many years. Staff has looked at the possibility of building a facility. The subject has been discussed at length at Parks and Recreation Committee meetings. The current approach is to scale back the scope of the project. One means of reducing cost might be to purchase and rehab an existing building. This project will again be presented to committee later this year. Pending Parks and Recreation Proiects: Director Merkel noted there are other projects on the Parks and Recreation Committee radar at this time, including Fort McHenry renovation and/or replacement and the ramps at the McHenry Zone Skatepark. Two PARC Grants are pending which, if granted, would provide funds for constructing washrooms at Fox Ridge Park and/or Shamrock Park. Downtown Development Protects Riverwalk Phases 11-IV: Assistant Administrator Hobson noted ideally the completion of Riverwalk Phases II-IV would be development-driven. The City has been successful thus far with a phased approach to this project. Responding to an inquiry, Deputy Administrator Martin noted the TIF expires in 2025. City Administrator Black noted it is not likely that the remainder of the Riverwalk phases would be completed all at one time. He stated the City is at a point in the economy where things are just not moving forward. In response to an inquiry, Assistant Administrator Hobson noted the Riverwalk Foundation is in place and the Foundation would be willing to step in and provide financial assistance once the next phase of the Riverwalk is ready to be constructed. He noted the Foundation has approximately$500,000 on hand. Alderman Glab stated he thought the Riverwalk would be paid for by grant monies. He opined the City would not have the $11M necessary to construct Phases II-IV during the next five years without some assistance from grant funding. Committee of the Whole Meeting Page 12 January 17,2011 Alderman Santi inquired how long of a term General Obligation Bonds could be extended. City Administrator Black responded the maximum term would be 20 years. Other Proiects/Matters Suggested by Council Dredains of Boone Creek: Alderman Schaefer suggested dredging Boone Creek. Assistant Administrator Hobson noted the creek dredging from the Fox River to Green Street is the responsibility of the Fox Waterway Agency. Dredging from Green Street west would be the responsibility of the City. He suggested the dredging of the City portion of the creek might be tied to the development of the Riverwalk when that phase is developed. City-Wide Storm Sewer Drainage Review: Alderman Glab suggested the City should comprehensively look at the entire storm sewer drainage system. He opined dredging needs a major study to be accomplished. Doe Park: Alderman Santi requested the City's creation of a Dog Park should remain on the radar for possible development. Equipment Purchases:_Alderman Peterson inquired if equipment purchases would be discussed during the budget process. City Administrator Black responded in the affirmative. Staff and the Committee will review and determine the best way to utilize money to augment the equipment needs of the City. Mayor Low thanked everyone for their input and suggestions in reviewing the Capital Improvements Program. MAYOR STATEMENT AND REPORT There was no statement or report by Mayor Low. COMMITTEE REPORTS Parks and Recreation Committee Chairman Alderman Peterson reported a committee meeting was held on January 12, 2011 and minutes would be forthcoming. STAFF REPORTS There were no Staff Reports. FUTURE AGENDA ITEMS No Future Agenda Items were discussed. Committee of the Whole Meeting Page 13 January 17,2011 ADJOURNMENT Motion by Peterson, seconded by Blake, to adjourn the meeting at 8:48 p.m. Voting Aye: Santi,Glab,Schaefer, Blake,Wimmer, Peterson. Voting Nay: None. Absent: Condon. Motion carried. The meeting was adjourned at 8:48 p.m. Mayor Deputy City Clerk DATE 1/26/2011 09:45 AM CITY OF MCHENRY PAGE 1 LIST OF BILLS COUNCIL MEETING 1/31/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE --------------------------------------------------------------------------------------------------------------------- 11010682 100 22 1077 ACE TOWING & RECOVERY 7041 TOWING SERVICES O1/31/11 0 012411 125.00 100.22.5110 1101 012411 GLJ1580 125.00 012411 11010683 100 33 1108 ADAMS ENTERPRISES INC, R 448902VEHCLE REPAIR PARTS O1/31/11 0 012411 316.20 100.33.5370 1101 012411 GLJ1580 316.20 012411 11010849 100 33 1108 ADAMS ENTERPRISES INC, R 449392SUPPLIES O1/31/11 0 012611 164.04 100.33.5370 1101 012611 GLJ1599 164.04 012611 11010684 100 33 1106 ADAMS STEEL SERVICE INC 5061 YEARLY BOTTLE RENTAL O1/31/11 0 012411 80.00 100.33.6110 1101 012411 GLJ1580 80.00 012411 11010685 100 33 1106 ADAMS STEEL SERVICE INC 294248SUPPLIES O1/31/11 0 012411 41.54 100.33.5370 1101 012411 GLJ1580 41.54 012411 11010850 100 33 1106 ADAMS STEEL SERVICE INC 294438SUPPLIES O1/31/11 O 012611 18.20 100.33.5370 1101 012611 GLJ1599 18.20 012611 11010686 510 32 1113 ADVANCED AUTOMATION AND 10-124913 LABOR LIFT STATION SCADA O1/31/11 0 012411 2,990.00 510.32.5375 1101 012411 GLJ1580 2990.00 012411 11010687 510 32 1113 ADVANCED AUTOMATION AND 10-1249A LABOR LIFT STATION SCADA O1/31/11 0 012411 3,200.00 FREUND LIFT STATION 510.32.5375 1101 012411 GLJ1580 3200.00 012411 11010688 510 32 1113 ADVANCED AUTOMATION AND 10-1252 LIFT STATION SCADA PARTS O1/31/11 0 012411 2,560.00 FREUND LIFT STATION 510.32.5380 1101 012411 GLJ1580 2560.00 012411 11010689 510 32 1113 ADVANCED AUTOMATION AND 10-1251 LIFT STATION SCADA PARTS O1/31/11 0 012411 2,560.00 MILL STREAM LIFT STATION 510.32.5380 1101 012411 GLJ1580 2560.00 012411 11010690 510 32 1116 ADVANCETEX INTERNATIONAL 379 EQUIPMENT PARTS 01/31/11 0 012411 973.00 510.32.5375 1101 012411 GLJ1580 973.00 012411 11010843 100 22 1200 AFTERMATH INC JC09-480 BIO-HAZARDOUS CLEAN-UP O1/31/11 0 012511 95.00 100.22.5110 1101 012511 GLJ1597 95.00 012511 11010691 100 45 1251 AGS REBUILDERS 2794 VEHICLE REPAIRS O1/31/11 0 012411 175.00 100.45.5370 1101 012411 GLJ1581 175.00 012411 11010851 100 47 1438 AMERICAN RED CROSS OF GR CST057554 LIFEGUARD MANUALS & SUPPLIE O1/31/11 0 012611 516.34 100.47.5110 1101 012611 GLJ1599 516.34 012611 11010692 510 31 1440 AMERICAN WATER WORKS ASS 436796MEMBERSHIP RENEWAL O1/31/11 0 012411 75.00 510.31.5410 1101 012411 GLJ1581 75.00 012411 11010693 100 33 1632 ARAMARK 14046583 EMPLOYEE UNIFORMS O1/31/11 0 012411 155.98 100.33.4510 1101 012411 GLJ1581 155.98 012411 DATE 1/26/2011 09:45 AM CITY OF MCHENRY PAGE 2 LIST OF BILLS COUNCIL MEETING 1/31/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 11010694 100 33 1632 ARAMARK 14000803 EMPLOYEE UNIFORMS O1/31/11 0 012411 182.98 100.33.4510 1101 012411 GLJ1581 182.98 012411 11010695 XXXXX XXXXX 1450 AT&T 8153632114CENTREX PHONE LINES O1/31/11 0 012411 2,920.57 100.01.5320 1101 012411 GLJ1581 715.14 012411 100.02.5320 1101 012411 GLJ1581 53.84 012411 100.22.5320 1101 012411 GLJ1581 646.80 012411 100.30.5320 1101 012411 GLJ1581 239.42 012411 100.33.5320 1101 012411 GLJ1581 601.23 012411 100.41.5320 1101 012411 GLJ1581 107.68 012411 100.42.5320 1101 012411 GLJ1581 53.85 012411 100.43.5320 1101 012411 GLJ1581 53.85 012411 100.44.5320 1101 012411 GLJ1581 133.09 012411 100.45.5320 1101 012411 GLJ1581 183.82 012411 620.00.5110 1101 012411 GLJ1581 131.85 012411 11010696 510 XXXXX 1450 AT&T 8153632114CENTREX PHONE LINES O1/31/11 0 012411 769.50 510.31.5320 1101 012411 GLJ1581 469.44 012411 510.32.5320 1101 012411 GLJ1581 300.06 012411 11010697 XXXXX XXXXX 1450 AT&T 815R262388PRI PHONE LINES O1/31/11 0 012411 819.48 100.01.5320 1101 012411 GLJ1581 146.78 012411 100.02.5320 1101 012411 GLJ1581 46.34 012411 100.04.5320 1101 012411 GLJ1561 61.80 012411 100.22.5320 1101 012411 GLJ1581 293.55 012411 100.30.5320 1101 012411 GLJ1581 46.35 012411 100.33.5320 1101 012411 GLJ1581 15.45 012411 100.03.5320 1101 012411 GLJ1581 100.43 012411 100.41.5320 1101 012411 GLJ1581 46.35 012411 100.44.5320 1101 012411 GLJ1581 7.73 012411 100.46.5320 1101 012411 GLJ1581 - 15.45 012411 100.47.5320 1101 012411 GLJ1581 7.73 012411 620.00.5110 1101 012411 GLJ1581 31.52 012411 11010698 100 XXXXX 1450 AT&T JAN/FEB 11ALARM CIRCUITS O1/31/11 0 012411 1,606.20 100.22.5320 1101 012411 GLJ1581 1016.10 012411 100.43.5320 1101 012411 GLJ1581 142.40 012411 100.45.5320 1101 012411 GLJ1581 447.70 012411 11010699 510 XXXXX 1450 AT&T JAN/FEB 11ALARM CIRCUITS O1/31/11 0 012411 644.44 510.31.5320 1101 012411 GLJ1581 110.71 012411 510.32.5320 1101 012411 GLJ1581 533.73 012411 11010700 100 XXXXX 1450 AT&T JAN 2011 ALARM CIRCUITS O1/31/11 0 012411 143.14 100.43.5320 1101 012411 GLJ1581 30.35 012411 100.45.5320 1101 012411 GLJ1581 29.67 012411 100.46.5320 1101 012411 GLJ1581 30.85 012411 100.33.5320 1101 012411 GLJ1581 52.27 012411 11010701 510 XXXXX 1450 AT&T JAN 2011 ALARM CIRCUITS O1/31/11 0 012411 11.29 510.31.5320 1101 012411 GLJ1581 9.96 012411 DATE 1/26/2011 09:45 AM CITY OF MCHENRY PAGE 3 LIST OF BILLS COUNCIL MEETING 1/31/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 510.32.5320 1101 012411 GLJ1581 1.33 012411 11010702 100 01 1452 AT&T LONG DISTANCE 857237047 LONG DISTANCE PHONE SERVICE O1/31/11 0 012411 .29 100.01.5320 1101 012411 GLJ1581 .29 012411 11010703 100 XXXXX 1452 AT&T LONG DISTANCE 813828058 LONG DISTANCE PHONE SERVICE O1/31/11 0 012411 88.45 100.01.5320 1101 012411 GLJ1581 84.81 012411 100.22.5320 1101 012411 GLJ1581 .75 012411 100.30.5320 1101 012411 GLJ1581 .17 012411 100.33.5320 1101 012411 GLJ1581 1.56 012411 100.41.5320 1101 012411 GLJ1581 .30 012411 100.45.5320 1101 012411 GLJ1581 .86 012411 11010704 510 XXXXX 1452 AT&T LONG DISTANCE 813828058 LONG DISTANCE PHONE SERVICE O1/31/11 0 012411 2.81 510.31.5320 1101 012411 GLJ1581 2.16 012411 510.32.5320 1101 012411 GLJ1581 .65 012411 11010705 100 22 1738 AUTO TECH CENTERS INC 223422TIPES O1/31/11 0 012411 225.00 100.22.5370 1101 012411 GLJ1581 225.00 012411 11010709 510 31 2039 B&W CONTROL SYSTEMS INTE 154202SCADA SUPPORT SERVICES O1/31/11 0 012411 627.94 510.31.5110 1101 012411 GLJ1581 627.94 012411 11010706 300 00 2021 BANK OF NEW YORK, THE 2521525807BOND PAYING AGENT FEES O1/31/11 0 012411 428.00 300.00.7300 1101 012411 GLJ1581 428.00 012411 11010746 100 46 2538 BOONEBAGO EDUCATIONAL SE 731 PARKS PROGRAM INSTRUCTOR O1/31/11 0 012511 283.50 100.46.5110 1101 012511 GLJ1589 283.50 012511 11010707 100 22 2765 BUSS FORD SALES 39425 VEHICLE REPAIR PARTS O1/31/11 0 012411 426.98 100.22.5370 _ 1101 012411 GLJ1581 426.98 012411 11010708 100 22 2765 BUSS FORD SALES 39429 VEHICLE REPAIR PARTS O1/31/11 0 012411 426.98 100.22.5370 1101 012411 GLJ1581 426.98 012411 11010804 100 22 2765 BUSS FORD SALES 39451 VEHICLE REPAIR PARTS O1/31/11 0 012511 44.19 100.22.5370 1101 012511 GLJ1595 44.19 012511 11010805 100 22 2765 BUSS FORD SALES 39447 VEHICLE REPAIR PARTS O1/31/11 0 012511 309.14 100.22.5370 1101 012511 GLJ1595 309.14 012511 11010806 100 22 2765 BUSS FORD SALES 39446 VEHICLE REPAIR PARTS O1/31/11 0 012511 426.98 100.22.5370 1101 012511 GLJ1595 426.98 012511 11010710 100 01 3007 CAREY ELECTRIC 24902 ELECTRICAL SERVICE WORK O1/31/11 0 012411 395.00 100.01.5110 1101 012411 GLJ1581 395.00 012411 11010852 100 45 3009 CARNEY AND COMPANY INC 201101059 BABY CHANGING STATION O1/31/11 0 012611 265.00 100.45.6110 1101 012611 GLJ1599 265.00 012611 11010711 100 XXXXX 3015 CARQUEST AUTO PARTS STOR DEC 2010 VEHICLE REPAIR PARTS O1/31/11 0 012411 575.95 DATE 1/26/2011 09:45 AM CITY OF MCHENRY PAGE 4 LIST OF BILLS COUNCIL MEETING 1/31/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 100.22.5370 1101 012411 GLJ1581 519.54 012411 100.33.5370 1101 012411 GLJ1581 56.41 012411 11010712 620 00 3135 CDW GOVERNMENT INC WCF7075 COMPUTER SUPPLIES 01/31/11 0 012411 185.04 620.00.6270 1101 012411 GLJ1581 185.04 012411 11010713 100 01 3157 CENTEGRA OCCUPATIONAL ME 89938 ANNUAL RANDOM TESTING FEE 01/31/11 0 012411 24.50 100.01.5110 1101 012411 GLJ1581 24.50 012411 11010807 100 01 3157 CENTEGRA OCCUPATIONAL ME 90205 MEDICAL SERVICES 01/31/11 0 012511 107.80 100.01.5110 1101 012511 GLJ1595 107.80 012511 11010714 510 31 3248 CHEMICAL PUMP SALES & SE 70793 SUPPLIES 01/31/11 0 012411 143.02 510.31.6110 1101 012411 GLJ1581 143.02 012411 11010853 510 31 3248 CHEMICAL PUMP SALES & SE 70793 PUMP REPAIR PARTS 01/31/11 V 012611 .00 11010854 100 33 6635 CHICAGO INTERNATIONAL TR 112044736 VEHICLE REPAIR PARTS 01/31/11 0 012611 348.66 100.33.5370 1101 012611 GLJ1599 348.66 012611 11010715 100 01 3306 CITYTECH USA INC 1457 PUBLICSALARY ANNUAL MEMEERSHIP 01/31/11 0 012411 390.00 100.01.5410 1101 012411 GLJ1581 390.00 012411 11010716 100 46 2458 COCO KEY WATER RESORT 6/16+8/11 DAY CAMP FIELD TRIP DEPOSIT 01/31/11 0 012411 200.00 100.46.5110 1101 012411 GLJ1581 200.00 012411 11010717 100 33 3509 COMCAST CABLE 1/12-2/11 INTERNET SERVICES 01/31/11 0 012411 50.02 100.33.5320 1101 012411 GLJ1581 50.02 012411 11010718 510 XXXXX 3509 COMCAST CABLE 1/12-2/11 INTERNET SERVICES 01/31/11 0 012411 25.76 510.31.5320 1101 012411 GLJ1581 - 22.73 012411 510.32.5320 1101 012411 GLJ1581 3.03 012411 11010719 510 XXXXX 3565 CONSTELLATION NEWENERGY 2654831 SLUDGE DISPOSAL SERVICES 01/31/11 0 012411 14,627.24 510.31.5510 1101 012411 GLJ1581 1824.97 012411 510.32.5510 1101 012411 GLJ1581 12802.27 012411 11010720 510 XXXXX 3565 CONSTELLATION NEWENERGY 2580221 SLUDGE DISPOSAL SERVICES 01/31/11 0 012411 30,084.80 510.31.5510 1101 012411 GLJ1581 9495.09 012411 510.32.5510 1101 012411 GLJ1581 20589.71 012411 11010855 100 33 3742 CURRAN CONTRACTING COMPA 75319 MATERIALS 01/31/11 0 012611 468.84 100.33.6110 1101 012611 GLJ1599 468.84 012611 11010721 100 33 3753 CUSTOM LANDSCAPING 1606 TOPSOIL 01/31/11 O 012411 75.00 100.33.6110 1101 012411 GLJ1581 75.00 012411 11010840 620 00 3757 CUTTING EDGE COMMUNICATI 3665 SECURTIY DOOR MAINTENANCE 01/31/11 0 012511 92.50 620.00.5110 1101 012511 GLJ1597 92.50 012511 11010722 620 00 4144 DELL MARKETING LP XF68R4T87 COMPUTER 01/31/11 0 012411 922.39 DATE 1/26/2011 09:45 AM CITY OF MCHENRY PAGE 5 LIST OF BILLS COUNCIL MEETING 1/31/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 620.00.6270 1101 012411 GLJ1581 922.39 012411 11010723 620 00 4530 DOCUMENT IMAGING DIMENSI 82160 PRINTER SUPPLIES O1/31/11 0 012411 216.00 620.00.6210 1101 012411 GLJ1581 41 98.00 012411 620.00.6210 1101 012411 GLJ1581 32 118.00 012411 11010724 620 00 4530 DOCUMENT IMAGING DIMENSI 81187 PRINTER SUPPLIES O1/31/11 0 012411 406.96 620.00.6210 1101 012411 GLJ1581 04 129.96 012411 620.00.6210 1101 012411 GLJ1581 22 277.00 012411 11010725 100 22 7 DOUBLETREE HOTEL 2/10-11/11LODGING FOR SPECIAL OLYMPIC O1/31/11 0 012411 221.76 L. KING 100.22.5420 1101 012411 GLJ1581 221.76 012411 11010726 100 01 4760 DURA WAX COMPANY INC, TH 346263CLEANING SUPPLIES O1/31/11 0 012411 256.00 100.01.6110 1101 012411 GLJ1581 256.00 012411 11010856 100 33 4760 DURA WAX COMPANY INC, TH 346397CLEANING SUPPLIES O1/31/11 0 012611 140.25 100.33.6110 1101 012611 GLJ1599 140.25 012611 11010167 100 9419 FOP UNITS I/II PD UNION DUE O1/31/11 0 010711 874.00 100.214 1101 010711 GLJ1457 874.00 010711 11010646 100 XXXXX 9419 FOP UNITS I/II PD UNION DUE O1/31/11 0 012111 855.00 100.214 1101 012111 GLJ1526 874.00 012111 100.214 1101 012111 GLJ1598 19.00OR 012111 11010844 100 22 7074 GITZKE, WILLIAM J 1/16/11 2-WAY RADIO REPAIRS O1/31/11 0 012511 265.90 100.22.5370 1101 012511 GLJ1597 265.90 012511 11010727 100 22 7640 GREAT LAKES FIRE & SAFET 147606SUPPLIES O1/31/11 0 012411 180.00 100.22.6110 1101 012411 GLJ1581 180.00 012411 11010728 440 00 7638 GREENHILL CONST CO INC, 5849 LEGEND LAKE BUILDOUT O1/31/11 0 012411 153,498.15 440.00.8900 1101 012411 GLJ1581 153498.15 012411 440-KIMBALL 11010808 510 31 8042 HAWKINS INC 3188829 CHEMICALS O1/31/11 0 012511 1,691.47 510.31.6110 1101 012511 GLJ1595 1691.47 012511 11010729 510 31 15013 HD SUPPLY WATERWORKS 2381414 SUPPLIES O1/31/11 0 012411 89.43 510.31.6110 1101 012411 GLJ1581 89.43 012411 11010730 100 33 3662 HERITAGE-CRYSTAL CLEAN L 11634460 PARTS CLEANER SERVICE O1/31/11 0 012411 133.06 100.33.6110 1101 012411 GLJ1581 133.06 012411 11010731 100 22 8541 HOPP, SHELLY CLOTHING ALLOWANCE REIMB O1/31/11 0 012411 81.98 100.22.4510 1101 012411 GLJ1581 81.98 012411 11010732 100 47 8559 HOXIE, KENNETH OCT-NOV-JNSWIM MEET OFFICIAL O1/31/11 V 012411 .00 DATE 1/26/2011 09:45 AM CITY OF MCHENRY PAGE 6 LIST OF BILLS COUNCIL MEETING 1/31/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 11010809 580 32 8731 HUBER TECHNOLOGY INC J1004103 SEWER EQUIPMENT O1/31/11 0 012511 12,355.80 580.32.8500 1101 012511 GLJ1595 12355.80 012511 580-CWWSWW 11010845 100 22 9005 IACP 1000964154MEMBERSHIP RENEWAL O1/31/11 0 012511 120.00 100.22.5410 1101 012511 GLJ1597 120.00 012511 11010734 100 03 9509 ICC 1267333-INIFC CODE BOOK O1/31/11 0 012511 75.50 100.03.5450 1101 012511 GLJ1589 75.50 012511 11010810 100 XXXXX 9391 ILLINOIS DIRECTOR OF 802562UNEMPLOYMENT PAYMENTS O1/31/11 0 012511 727.54 100.03.4010 1101 012511 GLJ1595 190.46CR 012511 100.01.4110 1101 012511 GLJ1595 918.00 012511 11010846 100 22 9431 IPAC 11/30/10 LUNCHEON MEETING O1/31/11 0 012511 50.00 100,22.5430 1101 012511 GLJ1597 50.00 012511 11010736 100 47 9580 IRISH PRAIRIE RECREATION JAN 2011 PARKS PROGRAM RENTAL SPACE O1/31/11 0 012511 1,500.00 100.47.5110 1101 012511 GLJ1589 1500.00 012511 11010735 100 22 9667 ITOA 592 CONFERENCE REGISTRATION 01/31/11 0 012511 265.00 K COX 100.22.5430 1101 012511 GLJ1589 265.00 012511 11010171 100 9529 IUOE, LOCAL 150 UNION DUES O1/31/11 0 010711 242.55 100.218 1101 010711 GLJ1457 242.55 010711 11010175 100 9528 IUOE, LOCAL 150 UNION ADM DU O1/31/11 0 010711 753.84 100.218 1101 010711 GLJ1457 753.84 010711 11010649 100 9529 IUOE, LOCAL 150 UNION DUES O1/31/11 0 012111 242.55 100.218 1101 012111 GLJ1526 242.55 012111 11010653 100 9528 IUOE, LOCAL 150 UNION ADM DU O1/31/11 0 012111 753.84 100.218 1101 012111 GLJ1526 753.84 012111 11010737 100 22 10211 J G UNIFORMS INC 23660 EMPLOYEE UNIFORMS O1/31/11 0 012511 969.37 100.22.4510 1101 012511 GLJ1589 969.37 012511 11010738 100 22 10211 J G UNIFORMS INC 23660 SUPPLIES O1/31/11 0 012511 535.00 100.22.6110 1101 012511 GLJ1589 535.00 012511 11010739 510 31 5521 JC LICHT/EPCO 7788603 PAINT O1/31/11 0 012511 214.72 510.31.6110 1101 012511 GLJ1589 214.72 012511 11010740 510 31 5521 JC LICHT/EPCO 7779568 PAINT O1/31/11 0 012511 115.98 510.31.6110 1101 012511 GLJ1589 115.98 012511 11010857 510 31 5521 JC LICHT/EPCO 7799111 PAINT O1/31/11 0 012611 163.02 510.31.6110 1101 012611 GLJ1599 163.02 012611 ,DATE 1/26/2011 09:45 AM CITY OF MCHENRY PAGE 7 LIST OF BILLS COUNCIL MEETING 1/31/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 11010811 100 33 10735 JULIE INC 2011-0996 UNDERGROUND LOCATE ANNUAL F O1/31/11 0 012511 1,063.35 100.33.5110 1101 012511 GLJ1595 1063.35 012511 11010812 510 XXXXX 10735 JULIE INC 2011-0996 UNDERGROUND LOCATE ANNUAL F O1/31/11 0 012511 2,126.72 510.31.5110 1101 012511 GLJ1595 1063.36 012511 510.32.5110 1101 012511 GLJ1595 1063.36 012511 11010813 100 33 10735 JULIE INC 12-10-0996UNDERGROUND LOCATE SERVICES O1/31/11 0 012511 98.00 100.33.5110 1101 012511 GLJ1595 98.00 012511 11010814 510 XXXXX 10735 JULIE INC 12-10-0996UNDERGROUND LOCATE SERVICES O1/31/11 0 012511 196.00 510.31.5110 1101 012511 GLJ1595 98.00 012511 510.32.5110 1101 012511 GLJ1595 98.00 012511 11010741 100 22 11025 KALE UNIFORMS INC 516967SUPPLIES O1/31/11 0 012511 846.48 100.22.6110 1101 012511 GLJ1589 846.48 012511 11010742 100 22 11025 KALE UNIFORMS INC 517380SUPPLIES O1/31/11 0 012511 40.00 100.22.6110 1101 012511 GLJ1589 40.00 012511 11010743 100 22 11025 KALE UNIFORMS INC 517075BODY ARMOR O1/31/11 0 012511 589.32 100.22.6110 1101 012511 GLJ1589 589.32 012511 11010744 100 22 11025 KALE UNIFORMS INC 518576EMPLOYEE UNIFORMS O1/31/11 0 012511 13.50 100.22.4510 1101 012511 GLJ1589 13.50 012511 11010815 100 41 1 KANDLER, MARJORIE PARKS PROGRAM REFUND O1/31/11 0 012511 81.00 100.41.3636 1101 012511 GLJ1595 81.00 012511 11010747 100 33 11286 KIMBALL MIDWEST 1771970 VEHICLE REPAIR PARTS O1/31/11 0 012511 320.47 100.33.5370 1101 012511 GLJ1589 320.47 012511 11010748 100 33 11286 KIMBALL MIDWEST 1784846 VEHICLE REPAIR PARTS O1/31/11 0 012511 287.97 100.33.5370 1101 012511 GLJ1589 311.41 012511 100.33.5370 1101 012511 GLJ1589 EARLY PAY DISCOUNT 23.44CR 012511 11010749 510 32 11290 KIRCHNER FIRE 30650 FIRE EXTINGUISHER SERVICE O1/31/11 O 012511 315.00 510.32.6110 1101 012511 GLJ1589 315.00 012511 11010750 100 33 11290 KIRCHNER FIRE 30648 FIRE EXTINGUISHER SERVICE O1/31/11 O 012511 97.00 100.33.6110 1101 012511 GLJ1589 97.00 012511 11010751 100 01 11290 KIRCHNER FIRE 30649 FIRE EXTINGUISHER SERVICE O1/31/11 0 012511 105.50 100.01.5110 1101 012511 GLJ1589 105.50 012511 11010752 100 47 11495 KNOWLES-OLNEY, ERIN NOV/DEC 10PARKS PROGRAM INSTRUCTOR O1/31/11 0 012511 91.88 100.47.5110 1101 012511 GLJ1589 91.88 012511 11010753 100 33 9428 LAMBERT, FRANCES B 5852 UNIFORM EMBROIDERY SERVICE O1/31/11 0 012511 9.00 100.33.4510 1101 012511 GLJ1591 9.00 012511 DATE 1/26/2011 09:45 AM CITY OF MCHENRY PAGE 8 LIST OF BILLS COUNCIL MEETING 1/31/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ----------------------------------------------------------------------------------------------.-------------------------------------- 11010754 100 33 12021 LANGE, MICHAEL SAFETY BOOT REIMB 01/31/11 0 012511 56.57 100.33.4510 1101 012511 GLJ1591 56.57 012511 11010762 100 33 14069 MCCANN INDUSTRIES INC 11025612 VEHICLE REPAIR PARTS O1/31/11 0 012511 256.77 100.33.5370 1101 012511 GLJ1591 256.77 012511 11010763 510 31 14246 MCHENRY ANALYTICAL WATER 26563 WATER SAMPLE ANALYSIS 01/31/11 0 012511 120.00 510.31.5110 1101 012511 GLJ1591 120.00 012511 11010764 510 31 14246 MCHENRY ANALYTICAL WATER 26333 WATER SAMPLE ANALYSIS O1/31/11 0 012511 190.00 510.31.5110 1101 012511 GLJ1591 190.00 012511 11010765 510 31 14283 MCHENRY COUNTY GLASS & M 7352 SUPPLIES O1/31/11 0 012511 84.00 510.31.6110 1101 012511 GLJ1591 84.00 012511 11010766 100 33 14266 MCHENRY FIRESTONE 17658 SCRAP TIRE FEE O1/31/11 0 012511 2.50 100.33.5370 1101 012511 GLJ1591 2.50 012511 11010767 100 33 14266 MCHENRY FIRESTONE 17669 SCRAP TIRE FEE O1/31/11 0 012511 100.00 100.33.5370 1101 012511 GLJ1591 100.00 012511 11010768 510 31 14269 MCHENRY POWER EQUIPMENT 13335 EQUIPMENT REPAIR PARTS O1/31/11 O 012511 729.00 510.31.6270 1101 012511 GLJ1591 729.00 012511 11010755 100 33 13170 MEYER JR, DONALD SAFETY BOOT REIMB O1/31/11 O 012511 74.95 100.33.4510 1101 012511 GLJ1591 74.95 012511 11010756 100 33 13170 MEYER JR, DONALD BOOTS CLOTHING ALLOWANCE REIMB O1/31/11 0 012511 75.23 100.33.4510 1101 012511 GLJ1591 75.23 012511 11010858 510 31 13172 MEYER MATERIAL COMPANY 249664MATERIALS O1/31/11 O 012611 97.32 510.31.6110 1101 012611 GLJ1599 97.32 012611 11010859 510 31 13172 MEYER MATERIAL COMPANY 249690MATERIALS O1/31/11 0 012611 59.67 510.31.6110 1101 012611 GLJ1599 59.67 012611 11010758 620 00 13274 MIDCO 242479NEW PD PHONE SETUP O1/31/11 0 012511 233.50 620.00.5320 1101 012511 GLJ1591 233.50 012511 11010759 100 45 13299 MIRACLE RECREATION EQUIP 706350PLAYGROUND EQUIPMENT O1/31/11 0 012511 1,346.65 100.45.6110 1101 012511 GLJ1591 1346.65 012511 11010760 270 00 13537 MORTON SALT 573012ICE CONTROL MATERIALS O1/31/11 O 012511 5,873.33 270.00.6110 1101 012511 GLJ1591 5873.33 012511 11010761 270 00 13537 MORTON SALT 574735ICE CONTROL MATERIALS O1/31/11 0 012511 2,781.27 270.00.6110 1101 012511 GLJ1591 2781.27 012511 11010860 270 00 13537 MORTON SALT 584955ICE CONTROL MATERAISL O1/31/11 0 012611 2,937.27 270.00.6110 1101 012611 GLJ1599 2937.27 012611 DATE 1/26/2011 09:45 AM CITY OF MCHENRY PAGE 9 LIST OF BILLS COUNCIL MEETING 1/31/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE --------------------------------------------------------------------------------------------------------------------------------- 11010861 270 00 13537 MORTON SALT 581671ICE CONTROL MATERAISL 01/31/11 O 012611 6,220.54 270.00.6110 1101 012611 GLJ1599 6220.54 012611 11010816 100 47 13799 MYATT, MICHELLE 11/29/10 PARKS PROGRAM INSTRUCTOR 01/31/11 0 012511 24.38 100.47.5110 1101 012511 GLJ1595 24.38 012511 11010166 100 15019 NATIONAL GUARDIAN LIFE I UNIV. LIFE 01/31/11 0 010711 21.17 100.2191 1101 010711 GLJ1457 21.17 010711 11010645 100 15019 NATIONAL GUARDIAN LIFE I UNIV. LIFE 01/31/11 0 012111 21.16 100.2191 1101 012111 GLJ1526 21.16 012111 11010769 100 42 15076 NCISC ATTN: C MURRAY AQU 2011 SWIM TEAM CONFERENCE DUES 01/31/11 0 012511 950.00 100.42.5110 1101 012511 GLJ1591 950.00 012511 11010163 100 15079 NCPERS GROUP LIFE INS. IMRF LIFE 01/31/11 0 010711 256.00 100.2041 1101 010711 GLJ1457 256.00 010711 11010817 740 00 15144 NEUMANN JR, EDWARD J FEB 2011 PARKING LOT RENTAL 01/31/11 0 012511 500.00 740.00.6960 1101 012511 GLJ1595 500.00 012511 11010770 100 42 15545 NICOR GAS DEC/JAN UTILITIES 01/31/11 0 012511 297.20 71-13-98-1000 7 100.42.5510 1101 012511 GLJ1592 297.20 012511 11010771 510 XXXXX 15545 NICOR GAS DEC/JAN UTILITIES 01/31/11 0 012511 4,092.09 510.31.5510 1101 012511 GLJ1592 1090.38 012511 510.32.5510 1101 012511 GLJ1592 3001.71 012511 11010772 100 XXXXX 15545 NICOR GAS DEC/JAN UTILITIES 01/31/11 O 012511 1,366.61 100.43.5510 1101 012511 GLJ1592 216.64 012511 100.45.5510 1101 012511 GLJ1592 978.03 012511 100.46.5510 1101 012511 GLJ1592 171.94 012511 11010773 510 XXXXX 15545 NICOR GAS DEC/JAN UTILITIES 01/31/11 0 012511 801.23 510.31.5510 1101 012511 GLJ1592 699.25 012511 510.32.5510 1101 012511 GLJ1592 101.98 012511 11010818 510 31 15553 NORTH SUBURBAN WATER THRU 2/12 MEMBERSHIP RENEWAL 01/31/11 0 012511 60.00 510.31.5410 1101 012511 GLJ1595 60.00 012511 11010774 510 32 16416 OLSEN SAFETY EQUIPMENT C 249444-IN SUPPLIES 01/31/11 0 012511 81.16 510.32.6110 1101 012511 GLJ1592 81.16 012511 11010775 100 22 2532 PETROLIANCE LLC 8950732 VEHICLE FUEL 01/31/11 0 012511 3,640.95 100.22.6250 1101 012511 GLJ1592 3640.95 012511 11010776 100 22 2532 PETROLIANCE LLC 8953090 VEHICLE FUEL 01/31/11 0 012511 2,599.80 100.22.6250 1101 012511 GLJ1592 2599.80 012511 11010777 100 03 2532 PETROLIANCE LLC 8953085 VEHICLE FUEL 01/31/11 0 012511 109.19 DATE 1/26/2011 09:45 AM CITY OF MCHENRY PAGE 10 LIST OF BILLS COUNCIL MEETING 1/31/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE --------------------------------------------------------------------------------------------------- 100.03.6250 1101 012511 GLJ1592 109.19 012511 11010778 100 XXXXX 2532 PETROLIANCE LLC 8950727 VEHICLE FUEL O1/31/11 0 012511 74.71 100.03.6250 1101 012511 GLJ1592 45.97 012511 100.33.6250 1101 012511 GLJ1592 28.74 012511 11010779 100 45 2532 PETROLIANCE LLC 8953088 VEHICLE FUEL O1/31/11 0 012511 290.79 100.45.6250 1101 012511 GLJ1592 290.79 012511 11010780 100 45 2532 PETROLIANCE LLC 8950730 VEHICLE FUEL O1/31/11 0 012511 187.50 100.45.6250 1101 012511 GLJ1592 187.50 012511 11010781 100 33 2532 PETROLIANCE LLC 1549963 DRUM CREDIT O1/31/11 0 012511 40.00- 100.33.6250 1101 012511 GLJ1592 40.00OR 012511 11010782 510 31 2532 PETROLIANCE LLC 8953087 VEHICLE FUEL O1/31/11 0 012511 192.31 510.31.6250 1101 012511 GLJ1592 192.31 012511 11010783 510 31 2532 PETROLIANCE LLC 8946234 VEHICLE FUEL O1/31/11 0 012511 234.19 510.31.6250 1101 012511 GLJ1592 234.19 012511 11010784 510 31 2532 PETROLIANCE LLC 8950729 VEHICLE FUEL O1/31/11 O 012511 344.27 510.31.6250 1101 012511 GLJ1592 344.27 012511 11010785 510 32 2532 PETROLIANCE LLC 8950728 VEHICLE FUEL O1/31/11 0 012511 480.00 510.32.6250 1101 012511 GLJ1592 480.00 012511 11010786 510 32 2532 PETROLIANCE LLC 8946233 VEHICLE FUEL O1/31/11 0 012511 14.66 510.32.6250 1101 012511 GLJ1592 14.66 012511 11010819 100 33 2532 PETROLIANCE LLC 8950731 VEHICLE FUEL O1/31/11 0 012511 1,127.81 100.33.6250 1101 012511 GLJ1595 1127.81 012511 11010820 100 22 2532 PETROLIANCE LLC 8949377 DRUM DEPOSIT O1/31/11 0 012511 20.00- 100.22.6250 1101 012511 GLJ1595 20.00OR 012511 11010821 100 22 2532 PETROLIANCE LLC 8949515 VEHICLE FUEL O1/31/11 0 012511 443.00 100.22.6250 1101 012511 GLJ1595 443.00 012511 11010822 100 22 2532 PETROLIANCE LLC 8954704 VEHICLE MAINTENANCE FLUIDS O1/31/11 0 012511 1,531.45 100.22.6250 1101 012511 GLJ1595 1531.45 012511 11010823 100 XXXXX 2532 PETROLIANCE LLC 8953089 VEHICLE FUEL O1/31/11 0 012511 2,711.19 100.33.6250 1101 012511 GLJ1595 2643.79 012511 100.01.6250 1101 012511 GLJ1595 67.40 012511 11010787 100 22 17154 PETTIBONE & CO, P F 22010 SUPPLIES O1/31/11 0 012511 7.00 100.22.6110 1101 012511 GLJ1592 7.00 012511 11010847 100 22 17154 PETTIBONE & CO, P F 22051 EMPLOYEE UNIFORMS O1/31/11 0 012511 129.00 100.22.4510 1101 012511 GLJ1597 129.00 012511 DATE 1/26/2011 09:45 AM CITY OF MCHENRY PAGE 11 LIST OF BILLS COUNCIL MEETING 1/31/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE -------------------------------------------------------------------------------------------------------------------- 11010788 100 22 17632 PRATHER, PAUL 1/10-13/11TRAINING EXPENSE REINS O1/31/11 0 012511 30.31 100.22.5420 1101 012511 GLJ1592 30.31 012511 11010848 100 22 17632 PRATHER, PAUL CLOTHING ALLOWANCE REIMB O1/31/11 0 012511 212.00 100.22.4510 1101 012511 GLJ1597 212.00 012511 11010789 100 22 17640 PRECISION SERVICE & PART 06-114297 VEHICLE REPAIR PARTS O1/31/11 0 012511 85.77 100.22.5370 1101 012511 GLJ1592 85.77 012511 11010790 510 31 19157 REICHE'S PLUMBING SEWER 12/28/10 PLUMBING SERVICE WORK O1/31/11 0 012511 190.00 510.31.5110 1101 012511 GLJ1592 190.00 012511 11010791 100 XXXXX 19170 RESERVE ACCOUNT 10737039 MAILING MACHINE POSTAGE 01/31/11 0 012511 1,268.28 100.01.5310 1101 012511 GLJ1592 69.34 012511 100.02.5310 1101 012511 GLJ1592 133.50 012511 100.03.5310 1101 012511 GLJ1592 59.63 012511 100.04.5310 1101 012511 GLJ1592 452.75 012511 100.22.5310 1101 012511 GLJ1592 230.44 012511 100.30.5310 1101 012511 GLJ1592 4.91 012511 100.41.5310 1101 012511 GLJ1592 317.71 012511 11010792 510 XXXXX 19170 RESERVE ACCOUNT 10737039 MAILING MACHINE POSTAGE O1/31/11 0 012511 297.18 510.31.5310 1101 012511 GLJ1592 282.34 012511 510.32.5310 1101 012511 GLJ1592 14.84 012511 11010862 100 33 19531 ROC CONSTRUCTION SUPPLY 22782 SUPPLIES O1/31/11 0 012611 40.68 100.33.6110 1101 012611 GLJ1599 40.68 012611 11010793 100 46 20008 SAFARI LAND LLC 6/30/11 DAY CAMP FIELD TRIP DEPOSIT O1/31/11 0 012511 100.00 100.46.5110 1101 012511 GLJ1592 100.00 012511 11010794 510 32 20142 SEARS COMMERCIAL ONE T866857 WASHER O1/31/11 0 012511 335.88 510.32.6110 1101 012511 GLJ1592 335.88 012511 11010795 100 30 20430 SEC GROUP INC 71963 MCCULLOM LAKE ROAD EASEMENTS O1/31/11 0 012511 500.00 100.30.5110 1101 012511 GLJ1592 500.00 012511 11010796 440 00 20430 SEC GROUP INC 71961 LEGEND LAKES BUILDOUT O1/31/11 0 012511 3,908.00 440.00.8900 1101 012511 GLJ1592 3908.00 012511 440-KIMBALL 11010797 580 32 20430 SEC GROUP INC 71960 SEWER SYSTEM IMPROVEMENTS O1/31/11 0 012511 9,147.50 580.32.8500 1101 012511 GLJ1592 9147.50 012511 580-CWWSWW 11010798 580 32 20430 SEC GROUP INC 71875 SEWER SOLIDS HANDLING UPGRADE O1/31/11 0 012511 3,657.44 580.32.8500 1101 012511 GLJ1592 3657.44 012511 580-CWWSWW 11010799 100 01 20250 SHERMAN MECHANICAL INC S52058PLUM13ING SERVICE WORK O1/31/11 0 012511 145.00 DATE 1/26/2011 09:45 AM CITY OF MCHENRY PAGE 12 LIST OF BILLS COUNCIL MEETING 1/31/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 100.01.5110 1101 012511 GLJ1592 145.00 012511 11010824 270 00 20284 SICALCO LTD 56114 ICE CONTROL MATERIALS O1/31/11 0 012511 2,358.16 270.00.6110 1101 012511 GLJ1595 2358.16 012511 11010800 100 XXXXX 20711 STAPLES ADVANTAGE 8017463025OFFICE SUPPLIES O1/31/11 0 012511 55.86 100.00.6210 1101 012511 GLJ1592 28.87 012511 100.03.6210 1101 012511 GLJ1592 ADM ADJ 2.70 012511 100.22.6210 1101 012511 GLJ1592 ADM ADJ 24.29 012511 11010801 100 XXXXX 20711 STAPLES ADVANTAGE 6017521799OFFICE SUPPLIES O1/31/11 O 012511 33.63 100.00.6210 1101 012511 GLJ1592 217.58CR 012511 100.03.6210 1101 012511 GLJ1592 183.80 012511 100.41.6210 1101 012511 GLJ1592 33.78 012511 100.41.6210 1101 012511 GLJ1592 48.56CR 012511 100.03.6210 1101 012511 GLJ1592 15.89 012511 100.22.6210 1101 012511 GLJ1592 18.50 012511 100.41.6210 1101 012511 GLJ1592 47.80 012511 11010802 100 01 21152 TEMPLE DISPLAY LTD 8611 HOLIDAY DECORATIONS O1/31/11 O 012511 911.17 100.01.6110 1101 012511 GLJ1592 911.17 012511 11010803 100 02 21152 TEMPLE DISPLAY LTD 8754 HOLIDAY DECORATIONS-VETS PARK O1/31/11 0 012511 14,699.82 100.02.6940 1101 012511 GLJ1592 14699.82 012511 11010825 100 22 22396 ULTRA STROBE COMMUNICAIT 6752 VEHICLE REPAIR PARTS O1/31/11 0 012511 165.90 100.22.5370 1101 012511 GLJ1595 165.90 012511 11010826 100 04 22497 UNITED PARCEL SERVICE 60X485031 UPS CHARGES O1/31/11 0 012511 80.00 100.04.5310 1101 012511 GLJ1595 80.00 012511 11010841 100 XXXXX 22521 UNUM 1332790010VOLUNTARY LIFE INSURANCE O1/31/11 0 012511 877.32 100.2241 1101 012511 GLJ1597 877.32 012511 11010865 100 XXXXX 22521 UNUM 133278LIFE INSURANCE PREMIUMS O1/31/11 0 012611 671.65 100.01.4330 1101 012611 GLJ1604 51.30 012611 100.01.4330 1101 012611 GLJ1604 19.00 012611 100.02.4330 1101 012611 GLJ1604 5.70 012611 100.224 1101 012611 GLJ1604 7.70 012611 100.04.4330 1101 012611 GLJ1604 3.70 012611 100.04.4330 1101 012611 GLJ1604 5.70CR 012611 100.04.4330 1101 012611 GLJ1604 17.10 012611 100.22.4330 1101 012611 GLJ1604 330.60 012611 100.22.4330 1101 012611 GLJ1604 5.70CR 012611 100.22.4330 1101 012611 GLJ1604 3.56 012611 100.224 1101 012611 GLJ1604 2.14 012611 100.22.4330 1101 012611 GLJ1604 17.10 012611 100.30.4330 1101 012611 GLJ1604 11.40 012611 100.33.4330 1101 012611 GLJ1604 102.60 012611 100.224 1101 012611 GLJ1604 5.70 012611 100.03.4330 1101 012611 GLJ1604 31.35 012611 DATE 1/26/2011 09:45 AM CITY OF MCHENRY PAGE 13 LIST OF BILLS COUNCIL MEETING 1/31/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 100.03.4330 1101 012611 GLJ1604 5.70 012611 100.41.4330 1101 012611 GLJ1604 57.00 012611 100.224 1101 012611 GLJ1604 5.70 012611 100.41.4330 1101 012611 GLJ1604 5.70 012611 11010866 510 XXXXX 22521 UNUM 13327BLIFE INSURANCE PREMIUMS O1/31/11 0 012611 105.45 510.31.4330 1101 012611 GLJ1604 59.85 012611 510.32.4330 1101 012611 GLJ1604 51.30 012611 510.32.4330 1101 012611 GLJ1604 5.70CR 012611 11010827 100 33 10519 VACULA, JOHN T 1076 TREE STUMP GRINDING O1/31/11 0 012511 400.00 100.33.5110 1101 012511 GLJ1595 400.00 012511 11010828 100 33 10519 VACULA, JOHN T 1074 TREE STUMP GRINDING O1/31/11 0 012511 350.00 100.33.5110 1101 012511 GLJ1595 350.00 012511 11010829 100 33 10519 VACULA, JOHN T 1080 TREE STUMP GRINDING O1/31/11 0 012511 1,500.00 100.33.5110 1101 012511 GLJ1595 1500.00 012511 11010830 620 00 23152 VERIZON WIRELESS 2510977143MOBILE BROADBAND O1/31/11 0 012511 44.02 620.00.5110 1101 012511 GLJ1595 44.02 012511 11010831 510 31 23152 VERIZON WIRELESS 2512400276MOBILE BROADBAND O1/31/11 0 012511 45.13 510.31.5320 1101 012511 GLJ1595 45.13 012511 11010832 XXXXX XXXXX 23152 VERIZON WIRELESS 2510977142CELL PHONE USAGE O1/31/11 0 012511 2,746.48 100.01.5320 1101 012511 GLJ1595 314.00 012511 100.02.5320 1101 012511 GLJ1595 255.04 012511 100.03.5320 1101 012511 GLJ1595 147.92 012511 100.22.5320 1101 012511 GLJ1595 1424.66 012511 100.30.5320 1101 012511 GLJ1595 67.88 012511 100.33.5320 1101 012511 GLJ1595 282.98 012511 100.41.5320 1101 012511 GLJ1595 61.67 012511 100.45.5320 1101 012511 GLJ1595 78.81 012511 100.46.5320 1101 012511 GLJ1595 24.24 012511 100.47.5320 1101 012511 GLJ1595 14.85 012511 620.00.5320 1101 012511 GLJ1595 74.43 012511 11010833 510 XXXXX 23152 VERIZON WIRELESS 2510977142CELL PHONE USAGE O1/31/11 0 012511 149.06 510.31.5320 1101 012511 GLJ1595 99.50 012511 510.32.5320 1101 012511 GLJ1595 49.56 012511 11010842 100 XXXXX 24020 WALMART COMMUNITY DEC/JAN MATERIALS & SUPPLIES O1/31/11 0 012511 185.20 100.22.6210 1101 012511 GLJ1597 43.84 012511 100,46.6110 1101 012511 GLJ1597 60.07 012511 100.46.6920 1101 012511 GLJ1597 69.70 012511 100.47.6110 1101 012511 GLJ1597 11.59 012511 11010834 510 32 24028 WASTE MANAGEMENT OF WI P 2361527423SLUDGE DISPOSAL SERVICES O1/31/11 0 012511 5,089.90 510.32.5580 1101 012511 GLJ1595 5089.90 012511 DATE 1/26/2011 09:45 AM CITY OF MCHENRY PAGE 14 1 LIST OF BILLS COUNCIL MEETING 1/31/11 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 11010863 510 32 24028 WASTE MANAGEMENT OF WI P 2366227425SLUDGE DISPOSAL SERVICES O1/31/11 O 012611 6,141.12 510.32.5580 1101 012611 GLJ1599 6141.12 012611 11010835 100 41 1 WECHSELBERGER, JEANNE PARKS PROGRAM REFUND O1/31/11 0 012511 72.00 100.41.3636 1101 012511 GLJ1595 72.00 012511 11010836 100 33 24256 WHOLESALE DIRECT INC 183047HYDRAULIC AUGER MOTOR O1/31/11 0 012511 249.89 100.33.5370 1101 012511 GLJ1595 249.89 012511 11010837 100 22 25875 XYBIX SYSTEMS INC 15371 DISPATCH CONSOLE REPAIR PARTS O1/31/11 0 012511 4,987.50 100.22.5370 1101 012511 GLJ1595 4987.50 012511 11010864 100 22 25875 XYBIX SYSTEMS INC 15423 DISPATCH TASK LIGHT O1/31/11 O 012611 255.44 100.22.6110 1101 012611 GLJ1599 255.44 012611 11010838 100 46 27010 ZAHN, DAN 1/5/11PARKS PROGARM INSTRUCTOR O1/31/11 0 012511 360.00 100.46.5110 1101 012511 GLJ1595 360.00 012511 11010839 100 01 27765 ZUKOWSKI ROGERS FLOOD & 91603 LEGAL FEES - CORP O1/31/11 0 012511 4,537.50 100.01.5320 1101 012511 GLJ1595 4537.50 012511 EXPENDED LIQUID ACCRUAL GRAND TOTALS 368,448.17 RECAP TOTALS EXPENDED LIQUID ACCRUAL FUND TOTALS 100 GENERAL FUND 78,303.74 270 MOTOR FUEL TAX FUND 20,170.57 300 DEBT SERVICE-1997A FUND 428.00 440 CAPITAL IMPROVEMENTS FUND 157,406.15 510 WATER/SEWER FUND 84,140.76 580 UTILITY IMPROVEMENTS FUND 25,160.74 620 INFORMATION TECHNOLOGY FUND 2,338.21 740 RETAINED PERSONNEL ESCROW 500.00 **** 368,448.17 k AGENDA SUPPLEMENT TO: Mayor and City Council FROM: John Jones,Police Chief FOR: January 31,2011,Regular City Council Meeting RE: Approval of Intergovernmental Agreements to Provide Dispatching Services to the Marengo Fire Protection District,Marengo Rescue District,and Union Fire Protection District. ATT: 1. Intergovernmental Agreement for Dispatching Services with the Marengo Fire Protection District. 2. Intergovernmental Agreement for Dispatching Services with the Marengo Rescue Squad District. 3. Intergovernmental Agreement for Dispatching Services with the Union Fire Protection District. Background: In November 2010, the Marengo Fire and Rescue districts and the Union Fire Protection District contacted the City of McHenry regarding dispatching for their respective districts. The City of Marengo Dispatch Center, which serves the entities, was expected to close on March 1,2011. The City of McHenry Dispatch center is appealing to other agencies because it has been providing fire dispatch services for many years. The City of McHenry currently provides dispatching for the McHenry Police Department, the McHenry Township Fire Protection District, the Johnsburg Police Department, and the McCullom Lake Police Department. Our personnel are trained in both police and fire dispatch services. We currently take in approximately 35,000 calls a year from the four agencies. The inclusion of three additional agencies would increase our call volume less than five percent. It would equate to, on average, one additional.call a day per six the dispatchers working in our center over a 24-hour period. Analysis: The Marengo Fire and Marengo Rescue districts combined received 1,511 calls for service in the year 2010. In addition, the Union Fire Department receives approximately 80 calls for service in a year. The McHenry Dispatch Center, manned 24 hours a day by at least two dispatchers per shift, could absorb those calls without the need for additional staffing. The projected revenue taken in for this service would be $37,500 for the first year, from the Marengo Fire/Rescue Department and$2,500 from the Union Fire Department. This amount will increase annually based on calls for service from the previous year and a Consumer Price Index based adjustment in the rate charged per call. All technical costs associated with the shift of emergency calls for the three agencies to our center will be paid for by Marengo and Union districts. Staff has spoken with representatives from Radicom, who is the service provider for the equipment in our center, and was advised the capacity of our system is more than adequate for the additional call volume. This agreement will begin when the infrastructure is in place for emergency calls for the three agencies to be routed to the City of McHenry. Staff believes this will occur around May 1, 2011. Recommendation: To authorize the Mayor's execution of the following agreements for a five- year term: 1. Intergovernmental Agreement for dispatching services with the Marengo Fire Protection District; 2. Intergovernmental Agreement for dispatching services with the Marengo Rescue Squad District; and 3. Intergovernmental Agreement for dispatching services with the Union Fire Protection District. INTERGOVERNMENTAL AGREEMENT FOR FIRE DISPATCH BETWEEN THE CITY OF MCHENRY AND MARENGO FIRE PROTECTION DISTRICT This Agreement is effective this day of , 2011, by and between the City of McHenry ("McHenry") and the Marengo Fire Protection District("Marengo"). A. McHenry provides to its residents and businesses, among other services, radio dispatched police and law enforcement services ("Dispatching Services") within its corporate limits. B. Marengo desires to obtain for its residents within their District, the Dispatching Services of McHenry for the purposes of providing 24-hour E-9-1-1 telephone answering service for emergency firefighters employed by the District. C. McHenry and Marengo have the power and authority to enter into this Agreement pursuant to the provisions of Article VII, Section 10 of the Illinois Constitution of 1979, and the Illinois Intergovernmental Cooperation Act, as amended, 5 ILCS 220/1 et seq., and other applicable authority. NOW THEREFORE, in consideration of the mutual premises contained herein and other good and valuable consideration, the sufficiency and adequacy of which is hereby acknowledged as being received, Marengo and McHenry agree as follows: 1. Term of Agreement. This Agreement shall commence on May _, 2011, and terminate on April 30, 2016 ("Original Term"), unless earlier terminated by either party upon one year's written notice to the other party for any reason or no reason at all. In no event shall any portion of the fee payable herein be subject to reimbursement due to early termination of this agreement by either party. Upon expiration of the Original Term, this Agreement may only be extended by written agreement of both parties hereto. 2. McHenry's Obligation. McHenry shall provide Dispatching Services to Marengo during the term of this Agreement. 3. Marengo Hardware. At its sole expense, Marengo shall install and maintain any required radio infrastructure necessary to receive radio communications from its personnel and relay them to the McHenry Communications Center in McHenry, Illinois. The cost of telephones lines and interface equipment necessary to accomplish these services shall be the responsibility of Marengo. 4. No Supervision or Direction. McHenry Dispatching Services provided to Marengo hereunder are limited to the dispatch of Marengo firefighters. McHenry dispatchers and on-duty supervisory personnel have no responsibility to ensure that Marengo firefighters comply with any applicable rules and regulations. The supervision and direction of Marengo firefighters outside the scope of this Agreement and remains the responsibility of Marengo. 5. Dispatch Fee. Marengo shall pay to McHenry, for the Original Term the annual sum of $6,700, payable in monthly installments of $558.33 with each monthly payment to be made no later than the 10"' day of each month beginning on , 2011 ("Original Term Dispatch Fee"). This Original Term Dispatch Fee was derived by the parties based upon the agreed upon number of calls dispatched for Marengo in 2010 (270) multiplied by a charge of $24.82 per call ("Call Rate"). The Call Rate shall change, on each anniversary date of this Agreement, by the lesser of any increase in the Consumer Price Index (CPI) from the prior year or five percent ("Adjusted Call Rate"). The CPI adjustment shall be calculated using the annual average change as published by the United States Department of Labor's Bureau of Labor Statistics, All Items Consumer Price Index for Urban Consumers for Chicago, Illinois. The Adjusted Call Rate shall then be multiplied by the number of calls dispatched for Marengo in the prior year, thereby arriving at the Dispatch Fee for the next year of Dispatch Services to be paid on the same monthly basis as the Original Term Dispatch Fee. 6. Additional charges. If telephone service line problems require McHenry staff to retrieve and dispatch calls from a location other than the McHenry Dispatch Center, then Marengo shall reimburse McHenry for any additional costs incurred by McHenry. 7. No Agency Created. Only an independent contractor relationship is created by this Agreement and neither party shall constitute an authorized agent of the other. 8. Entire Agreement. This Agreement constitutes the entire agreement between the parties hereto and no other person or entity shall be deemed to be a beneficiary of this Agreement. 9. Assignment Prohibited. No party hereto shall assign this Agreement or the rights and duties hereunder. 10. Notices. All notices given or required under this Agreement shall be in writing and sent by certified mail to McHenry Administrator or the Marengo Fire Chief, respectively. 2 11. Indemnification. Marengo hereby indemnifies McHenry and its elected and appointed officials, attorneys, officers, and employees, and hold them harmless from any claim, injury or loss, no matter how allegedly sustained, arising out of or related in any way to the provision of, the use of, the disruption of, or the failure of McHenry to adequately or effectively provide Dispatching Services pursuant to this Agreement. Marengo shall reimburse McHenry for any attorneys' fees incurred by McHenry in connection with defense of any such alleged claim, injury or loss occurring during the term of this Agreement or thereafter arising out of the activities contemplated by this Agreement. 12. Insurance. Marengo shall maintain, for the Term of this Agreement, and any extensions thereof, comprehensive general liability insurance, issued by an insurance company qualified to do business in the State of Illinois, with minimum limits of$1,000,000/$3,000,000. McHenry shall be named as an additional insured on said policy and the policy shall provide that McHenry be given 30 days written notice of cancellation or material changes thereto. Marengo shall provide McHenry with certificates of insurance evidencing coverage as required herein upon execution of this Agreement and any future renewal. Dated this day of , 2011. Marengo Fire Protection District City of McHenry By By Board President Susan E. Low, Mayor Z:\M\McI IenryCi tyof\FireDistrictAgmt.Marengo.docx 3 INTERGOVERNMENTAL AGREEMENT FOR RESCUE SQUAD DISPATCH BETWEEN THE CITY OF MCHENRY AND MARENGO RESCUE SQUAD DISTRICT This Agreement is effective this day of , 2011, by and between the City of McHenry("McHenry") and the Marengo Rescue Squad District("Marengo"). A. McHenry provides to its residents and businesses, among other services, radio dispatched police and law enforcement services ("Dispatching Services") within its corporate limits. B. Marengo desires to obtain for its residents within the Rescue Squad District, the Dispatching Services of McHenry for the purposes of providing 24-hour E-9-1-1 telephone answering service and emergency rescue personnel employed by the District. C. McHenry and Marengo have the power and authority to enter into this Agreement pursuant to the provisions of Article VII, Section 10 of the Illinois Constitution of 1979, and the Illinois Intergovernmental Cooperation Act, as amended, 5 ILCS 220/1 et seq., and other applicable authority. NOW THEREFORE, in consideration of the mutual premises contained herein and other good and valuable consideration, the sufficiency and adequacy of which is hereby acluzowledged as being received, Marengo and McHenry agree as follows: 1. Term of Agreement. This Agreement shall commence on May _, 2011, and terminate on April 30, 2016 ("Original Term"), unless earlier terminated by either party upon one year's written notice to the other party for any reason or no reason at all. In no event shall any portion of the fee payable herein be subject to reimbursement due to early termination of this agreement by either party. Upon expiration of the Original Term, this Agreement may only be extended by written agreement of both parties hereto. 2. McHenry's Obligation. McHenry shall provide Dispatching Services to Marengo during the term of this Agreement. 3. Marengo Hardware. At its sole expense, Marengo shall install and maintain any required radio infrastructure necessary to receive radio communications from its personnel and relay them to the McHenry Communications Center in McHenry, Illinois. The cost of telephones lines and interface equipment necessary to accomplish these services shall be the responsibility of Marengo. 4. No Supervision or Direction. McHenry Dispatching Services provided to Marengo hereunder are limited to the dispatch of Marengo emergency rescue personnel. McHenry dispatchers and on-duty supervisory personnel have no responsibility to ensure that Marengo emergency rescue personnel comply with any applicable rules and regulations. The supervision and direction of Marengo emergency rescue personnel is outside the scope of this Agreement and remains the responsibility of Marengo. 5. Dispatch Fee. Marengo shall pay to McHenry, for the Original Term the annual sum of$30,800, payable in monthly installments of$2,566.83 with each monthly payment to be made no later than the IOth day of each month beginning on , 2011 ("Original Term Dispatch Fee"). This Original Term Dispatch Fee was derived by the parties based upon the agreed upon number of calls dispatched for Marengo in 2010 (1,211) multiplied by a charge of $24.82 per call ("Call Rate"). The Call Rate shall change, on each anniversary date of this Agreement, by the lesser of any increase in the Consumer Price Index (CPI) from the prior year or five percent ("Adjusted Call Rate"). The CPI adjustment shall be calculated using the annual average change as published by the United States Department of Labor's Bureau of Labor Statistics, All Items Consumer Price Index for Urban Consumers for Chicago, Illinois. The Adjusted Call Rate shall then be multiplied by the number of calls dispatched for Marengo in the prior year, thereby arriving at the Dispatch Fee for the next year of Dispatch Services to be paid on the same monthly basis as the Original Term Dispatch Fee. 6. Additional charges. If telephone service line problems require McHenry staff to retrieve and dispatch calls from a location other than the McHenry Dispatch Center, then Marengo shall reimburse McHenry for any additional costs incurred by McHenry. 7. No Agency Created. Only an independent contractor relationship is created by this Agreement and neither party shall constitute an authorized agent of the other. 8. Entire Agreement. This Agreement constitutes the entire agreement between the parties hereto and no other person or entity shall be deemed to be a beneficiary of this Agreement. 9. Assignment Prohibited. No party hereto shall assign this Agreement or the rights and duties hereunder. 2 10. Notices. All notices given or required under this Agreement shall be in writing and sent by certified mail to McHenry Administrator or the Marengo Rescue Squad Chief/Fire Chief, respectively. 11. Indemnification. Marengo hereby indemnifies McHenry and its elected and appointed officials, attorneys, officers, and employees, and hold them harmless from any claim, injury or loss, no matter how allegedly sustained, arising out of or related in any way to the provision of, the use of, the disruption of, or the failure of McHenry to adequately or effectively provide Dispatching Services pursuant to this Agreement. Marengo shall reimburse McHenry for any attorneys' fees incurred by McHenry in connection with defense of any such alleged claim, injury or loss occurring during the term of this Agreement or thereafter arising out of the activities contemplated by this Agreement. 12. Insurance. Marengo shall maintain, for the Term of this Agreement, and any extensions thereof, comprehensive general liability insurance, issued by an insurance company qualified to do business in the State of Illinois, with minimum limits of$1,000,000/$3,000,000. McHenry shall be named as an additional insured on said policy and the policy shall provide that McHenry be given 30 days written notice of cancellation or material changes thereto. Marengo shall provide McHenry with certificates of insurance evidencing coverage as required herein upon execution of this Agreement and any future renewal. Dated this day of , 2011. Marengo Fire Protection District City of McHenry BY By Board President Susan E. Low, Mayor Z:\M\McHeiiryCityof\FireDistrictAgmt.Marengo.docx 3 INTERGOVERNMENTAL AGREEMENT FOR FIRE DISPATCH BETWEEN THE CITY OF MCHENRY AND UNION FIRE PROTECTION DISTRICT This Agreement is effective this day of , 2011, by and between the City of McHenry ("McHenry") and the Union Fire Protection District ("Union"). A. McHenry provides to its residents and businesses, among other services, radio dispatched police and law enforcement services ("Dispatching Services") within its corporate limits. B. Union desires to obtain for its residents within its Fire District, the Dispatching Services of McHenry for the purposes of providing 24-hour E-9-1-1 telephone answering service and emergency firefighters employed by the District. C. McHenry and Union have the power and authority to enter into this Agreement pursuant to the provisions of Article VII, Section 10 of the Illinois Constitution of 1979, and the Illinois Intergovernmental Cooperation Act, as amended, 5 ILCS 220/1 et seq., and other applicable authority. NOW THEREFORE, in consideration of the mutual premises contained herein and other good and valuable consideration, the sufficiency and adequacy of which is hereby aclaiowledged as being received, Union and McHenry agree as follows: 1. Term of Agreement. This Agreement shall commence on May , 2011, and terminate on April 30, 2016 ("Original Term"), unless earlier terminated by either party upon one year's written notice to the other party for any reason or no reason at all. In no event shall any portion of the fee payable herein be subject to reimbursement due to early termination of this agreement by either party. Upon expiration of the Original Term, this Agreement may only be extended by written agreement of both parties hereto. 2. McHenry's Obligation. McHenry shall provide Dispatching Services to Union during the term of this Agreement. 3. Union Hardware. At its sole expense, Union shall install and maintain any required radio infrastructure necessary to receive radio communications from its personnel and relay theirs to the McHenry Communications Center in McHenry, Illinois. The cost of telephones lines and interface equipment necessary to accomplish these services shall be the responsibility of Union. 4. No Supervision or Direction. McHenry Dispatching Services provided to Union hereunder are limited to the dispatch of Union firefighters. McHenry dispatchers and on-duty supervisory personnel have no responsibility to ensure that Union firefighters comply with any applicable rules and regulations. The supervision and direction of Union firefighters is outside the scope of this Agreement and remains the responsibility of Union. 5. Dispatch Fee. Union shall pay to McHenry, for the Original Term the annual sum of$1,986, payable in monthly installments of$165.50 with the each monthly payment to be made no later than the IOth day of each month beginning on , 2011 ("Original Term Dispatch Fee"). This Original Term Dispatch Fee was derived by the parties based upon the agreed upon number of calls dispatched for Union in 2010 ( multiplied by a charge of $24.82 per call ("Call Rate"). The Call Rate shall change, on each anniversary date of this Agreement, by the lesser of any increase in the Consumer Price Index (CPI) from the prior year or five percent ("Adjusted Call Rate"). The CPI adjustment shall be calculated using the annual average change as published by the United States Department of Labor's Bureau of Labor Statistics, All Items Consumer Price Index for Urban Consumers for Chicago, Illinois. The Adjusted Call Rate shall then be multiplied by the number of calls dispatched for Union in the prior year, thereby arriving at the Dispatch Fee for the next year of Dispatch Services to be paid on the same monthly basis as the Original Term Dispatch Fee. 6. Additional charges. If telephone service line problems require McHenry staff to retrieve and dispatch calls from a location other than the McHenry Dispatch Center, then Union shall reimburse McHenry for any additional costs incurred by McHenry. 7. No Agency Created. Only an independent contractor relationship is created by this Agreement and neither party shall constitute an authorized agent of the other. 8. Entire Agreement. This Agreement constitutes the entire agreement between the parties hereto and no other person or entity shall be deemed to be a beneficiary of this Agreement. 9. Assignment Prohibited. No party hereto shall assign this Agreement or the rights and duties hereunder. 10. Notices. All notices given or required under this Agreement shall be in writing and sent by certified mail to McHenry Administrator or the Union Fire Chief, respectively. 2 11. Indemnification. Union hereby indemnifies McHenry and its elected and appointed officials, attorneys, officers, and employees, and hold them harmless from any claim, injury or loss, no matter how allegedly sustained, arising out of or related in any way to the provision of, the use of, the disruption of, or the failure of McHenry to adequately or effectively provide Dispatching Services pursuant to this Agreement. Union shall reimburse McHenry for any attorneys' fees incurred by McHenry in connection with defense of any such alleged claim, injury or loss occurring during the term of this Agreement or thereafter arising out of the activities contemplated by this Agreement. 12. Insurance. Union shall maintain, for the Term of this Agreement, and any extensions thereof, comprehensive general liability insurance, issued by an insurance company qualified to do business in the State of Illinois, with minimum limits of$1,000,00053,000,000. McHenry shall be named as an additional insured on said policy and the policy shall provide that McHenry be given 30 days written notice of cancellation or material changes thereto. Union shall provide McHenry with certificates of insurance evidencing coverage as required herein upon execution of this Agreement and any future renewal. Dated this day of , 2011. Union Fire Protection District City of McHenry By By Board President Susan E. Low, Mayor Z:WMcHenryCityoff ireDistrictAgmt.Union.docx 3 AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas Martin, Deputy City Administrator FOR: January 31, 2011 Regular City Council Meeting RE: Advertising Transit Shelter Agreement between Suburban Bus Division of the Regional Transportation Authority(Pace), City of McHenry and Titan Outdoor; Variances from the Sign Ordinance; Authorization to allow Private Advertising in Public Rights-of-Way Attachments: Description of New Shelter Advertising Transit Shelter Agreement Ordinance authorizing the execution of Agreement Background. Staff has been working with PACE on their plans to renovate the five existing shelters located in various parts of the city as part of the Pace Ad Shelter Program. The shelters are located at 5320 West Elm Street (former site of Family Service and Community Mental Health Center), Prime Parkway and Ridgeview Drive in the McHenry Corporate Center, two shelters at Pioneer Center, 4001 Dayton Street in Tonyan Business Park, and at the former city hall location on Green Street. The shelters will be replaced at no cost to the city. PACE is requesting permission to replace the existing shelters with a 6' x 12' structure style called `The Currier" that includes an area to post private advertising signage. PACE has entered into an agreement with Titan Outdoor to sell advertising space, install, and maintain the new shelters. Titan Outdoor specializes in transit-related advertising across North America. Analysis. Attached is an Advertising Transit Shelter Agreement between the City of McHenry, Suburban Bus Division of the Regional Transportation Authority (PACE), and Titan Outdoor. The attached agreement proposes a ten year term after which it remains in effect indefinitely unless a notice to terminate the agreement is submitted by either party. The agreement stipulates Titan Outdoor will inspect, maintain, repair, clean, and service shelters a minimum of once per week and if necessary repair or remove a shelter if it presents a threat to public safety within two days of being notified. All advertising placed within the shelter is required to meet the PACE advertising guidelines (attached) and prohibits tobacco and alcohol ads. As part of the shelter advertising program, the City of McHenry will receive 32.5% of PACE's share of gross advertising billings, which could generate as much as $1,500 per shelter annually. If advertising space is not sold, Titan is willing to post public service ads. In accordance with Municipal Code, the City Council is required to authorize advertising in public right-of-ways and off-site advertising. Recommendation. Staff recommends approval of the following: 1) Allow private advertising in public rights-of-ways on five existing PACE bus shelters; 2) Variance to permit signage in public rights-of-ways on PACE bus shelters; 3) Variance to permit off-site advertising on Pace bus shelters; and 4) Ordinance authorizing the Mayor's execution of the Advertising Transit Shelter Agreement between Suburban Bus Division of the Regional Transportation Authority (PACE), City of McHenry, and Titan Outdoor. ------------------- The Courier The soaring sweep of Pace Courier's reverse arch barrel-vault roof creates an interior Spatial expansiveness unequalled in any other design. Courier is an outstanding choice for central downtown concourse, pedestrian mall or other high-traffic/high-volume area, or wherever a bright = a - nd airy r am bience ence 'i Y s a ,. community's preferred order of the day. It's tij 4 perfect as a single choice, or as flagship of the line when combined with other Pace shelter models. As in Pace Clarion, vertical walls are fully enclosed at the roof line t o seal out wind complement of standard Pace comfort, compliance and amenity featuresare include and rain. The full d. t Pace Courier 6'W x 12T x TH Duo-Gard advertising shelter with standing seam metal reverse barrel-vault roof. SCHEDULE HOLDER ADA ALUM. BENCH/BACK 72" 72119 LIGHTED ADVERTISING PANEL 2 PLAN VIEW - ADVERTISING 21„ 2 321 722„ 322„ 1591 1421" 2 TRASH CAN 0 pace Pace Suburban Bus 550 W. Algonquin Road Arlington Heights, IL 60005 847-364-7223 www.pacebus.com M-0245 Advertising Transit Shelter Agreement THIS AGREEMENT is made and entered into this 31 st day of January, 2011 by and between the Suburban Bus Division of the Regional Transportation Authority, a unit of local government and municipal corporation created under the Regional Transportation Authority Act(hereinafter"Pace"); the City of McHenry, a unit of local government and municipal corporation created under the laws of the State of Illinois (hereinafter"Municipality"); and Titan Outdoor, a private corporation(hereinafter"Titan"). WHEREAS, Municipality and Pace recognize the importance of providing passenger shelters within Municipality corporate limits to riders of public transportation, and WHEREAS, Pace and Titan have entered into an agreement for the acquisition, installation and maintenance of passenger shelters placed within Pace's service region and for the sale of advertising space on such shelters (Pace Contract#103193C, (hereinafter"Contract"); and WHEREAS, the Parties wish to set forth revenue sharing principles applicable to the income received from advertising shelters placed within Municipality's corporate limits, and to establish other parameters of the Program, NOW THEREFORE, the Parties agree as follows: 1. Duration. This agreement shall remain in force for a minimum term of ten(10) years from the date of enactment. After the ten-year period, this agreement shall be in force unless written notice to terminate is given by either party, in which case the agreement shall be considered terminated within 90 days of that notification. 2. Duty to Remove. In the event the Municipality exercises its right of termination pursuant to Paragraph 1 above, Pace and Titan agree to remove all of their shelters within 90 days of request for removal and if they fail to do so, Municipality shall have the right to remove them, and Pace and Titan jointly and severally shall be obligated to pay Municipality its costs for such removal. 3. Type and location of Shelter. Pace shall, after Municipality approval of shelter locations and design from the shelter types available to Pace at the time of construction, determine the location wherein each shelter shall be placed within the Municipality with regard to optimum passenger usage and bus route access. Any shelters to be constructed will be of a type approved by the Municipality. 4. Inspection, Maintenance and Repair. Pace and/or Titan agrees that the shelters will be in conformity with applicable building codes of the Municipality. Pace and/or Titan are also responsible for obtaining state highway permits for all shelter locations on state routes, and municipal and/or county permits for other locations. Titan will inspect, maintain, repair, clean and service the shelters at least once per week. Titan shall repair or remove, if necessary, any shelter so in need, or if the shelter's condition presents a threat to public safety, within forty- eight(48) hours of notification from the Municipality. 5. Electricity.Ad shelters are electrified for nighttime illumination. Pace intends to install solar power units to each ad shelter to provide this electricity. If solar power is unavailable, where practicable, Pace/Titan shall connect wiring between shelter and the Municipality's street lighting. When not practicable, Pace/Titan shall connect to another source and Titan pay all sums that may become due for electrical energy supplied to the shelters and shall keep the Municipality indemnified against being called on to pay these sums. 6. Type of Advertising. Titan and Pace agree that they will utilize the shelters only for advertising material that is consistent with the Pace Advertisement Guidelines. Per those Guidelines, the Municipality does not permit advertising for alcohol beverage products. Titan is responsible for the installation and removal of all advertising material as well as removal of any debris created by the aforementioned installation and removal. 7. Advertising Revenue Shares. Under the Contract, Pace is entitled to certain percentages of "gross billings", defined as the invoiced price to advertisers, less advertising agency commission and taxes, if any. For any advertising transit shelters placed within Municipality's corporate limits as a result of the Program, Municipality shall receive one-half(1/2) of Pace's share of gross advertising billings. Pace's share is 65%, so Municipality's share is 32.5%. 8. Payment. Pace shall pay Municipality annually its share of advertising revenues referred to in Paragraph 7. Payments shall be made in March of the next succeeding year after any year in which Pace receives advertising income from the Program for shelter(s)placed within Municipality's corporate limits. 9. Hold Harmless. Municipality assumes no responsibility as to the condition of the shelters under the Program (i.e. maintenance, upkeep, or repair necessary to keep the premises or shelters in a safe and serviceable condition). Titan assumes liability for and shall indemnify and hold harmless Municipality and Pace against any and all liabilities, losses, damages, costs, payments and expenses of any kind and nature, including attorney's fees, as a result of claims, demands, actions, suits, proceedings,judgments or settlements arising out of or in any way related to the aforementioned passenger shelter or Titan's negligence or the execution, performance, non-performable, or enforcement of this Agreement or the Contract by Titan, including enforcement of this indemnification provision, upon notice to Titan from Municipality or Pace and shall pay all costs and expenses incidental thereto. The indemnities contained in this Paragraph shall survive termination of this Agreement and the Contract. Notwithstanding the forgoing, nothing herein shall be deemed to indemnify municipality and/or Pace or release either of them from any liability or damage attributable to their negligence or willful misconduct. Titan will carry indemnity insurance against the above- mentioned liability in a sum of not less than $1,000,000.00. The Municipality, Pace and the Regional Transportation Authority(RTA), its officers, officials and employees shall be named as Additional Insureds to the General Liability coverage of this policy for the erection, maintenance and operation of the bus shelters located in the Municipality. Proof of said insurance will be provided upon request by the Municipality, Pace and the RTA. 10. Public Service Advertising. Municipality shall have the right to advertise community events or other public service notices if the advertising space is unsold. Municipality shall be responsible for any production costs, and must contact Titan for placement, posting and removal. 11. Applicable Laws. This agreement shall be governed by the laws of the State of Illinois. Placement of shelters under the Program shall be subject to all applicable state and local permit procedures, and all advertising content shall be subject to local ordinances. IN WITNESS WHEREOF, the Parties have caused this agreement to be executed and made as of the date written first above. MUNICIPALITY Name: Title: Date: Pace Name: Title: Date: Titan Name: Title: Date: EXHIBIT A PACE ADVERTISING GUIDELINES 1. The ad space owned by Pace,the Suburban Bus Division of the Regional Transportation Authority, is offered for sale to create revenue for the agency.Pace or its designee may offer such space to advertisers. Pace restricts advertising content for such reasons as viewpoint neutrality,passenger safety,ridership maximization and revenue maximization. 2. All advertising must be truthful and be for a commercial purpose, not a non-commercial message.False, deceptive or misleading commercial advertising is not permitted. All advertising must comply with all applicable laws and regulations. 3. Advertising containing copy and/or art which is legally obscene or otherwise sexually explicit is not permitted. Copy and/or art which portrays violent acts or other graphic violence, including the depiction of bodies,body parts and fetuses which are in states of mutilation,dismemberment, disfigurement and/or decomposition, is not permitted. 4. Advertising for tobacco and/or alcohol beverage products is not permitted on the exterior or interior of Pace buses.Advertising for alcohol beverages is permitted in shelters with the approval of Pace and the municipality in which the shelter is located. 5. Any advertisement for alcoholic beverages must contain a message promoting responsible use of the product and may not contain images of persons under age 21 using the product. 6. If an advertisement contains a testimonial then, upon request,the sponsor shall provide to Pace documentation that the person making the testimonial has authorized its use in the advertisement.The sponsor must indemnify Pace against any legal action by any person quoted or referred to in any testimonial advertisement placed in the Pace system. Such indemnity shall be in a form and substance acceptable to Pace. 7. Advertisers shall avoid illustrations or references which encourage persons to refrain from using safety precautions normally used in any activity. 8. Commercial advertising offering premiums or gifts must not misstate their value. 9. Use of Pace graphics, explicit Pace representations or indirect references to Pace or its employees in advertising is subject to approval by Pace. 10. No implied or declared endorsement of any product or service by Pace is permitted. 11. Advertisement advocating or proposing transactions which would constitute unlawful discrimination,or which would be illegal for any other reason, are not permitted.Advertisements which are directed to inciting or producing imminent lawless or discriminatory action and which are likely to incite or produce such action are not permitted.Advertisements containing profanity, defamatory or inflammatory statements directed an any individual or group, including but not limited to statements based on a person' or people's race,color, sex, age,religion,disability, national origin, ancestry, sexual orientation, marital or parental status,military discharge status or source of income, are not permitted. 12. All advertisements of a political nature are to contain the statement: "Paid political advertisement.No Pace endorsement implied"in bold type of at least 84 points (1 inch)for exterior bus ads and 18 points (0.25 inches)for interior bus ads. 13. Prior to installation,the camera-ready artwork and copy must be submitted to the Pace Advertising Offeror for approval,based on these Guidelines.Any advertising which may violate the guidelines will be submitted to Pace by the Offeror for review and approval in accordance with these guidelines. 14. Pace reserves the right to reject or remove any advertising which it deems to not be in full compliance with these guidelines.Pace's Executive Director or his/her designee shall make the final determination as to whether such advertising meets these Guidelines. Amended and adopted December 8, 2010 ORDINANCE NO. AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF MCHENRY, SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY AND TITAN OUTDOOR WHEREAS, the City of McHenry ("CITY") and the Suburban Bus Division of the Regional Transportation Authority ("PACE") recognize the importance of providing passenger shelters within the CITY corporate limits to riders of public transportation; and WHEREAS, PACE and Titan Outdoor have entered into an agreement for the acquisition, installation and maintenance of passenger shelters placed within the PACE service region and for the sale of advertising space on such shelters; and WHEREAS, PACE, CITY and Titan Outdoor wish to set forth revenue sharing principles applicable to the income received from advertising shelters placed within CITY'S corporate limits, and to establish other parameters of the Program. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Advertising Transit Shelter Agreement, bearing the date of January 31, 2011, between the CITY, PACE and Titan Outdoor be and the same is hereby approved. A complete and accurate copy of said agreement, labeled "Advertising Transit Shelter Agreement" is attached to this ordinance and incorporated herein by reference. SECTION 2: The Mayor is hereby authorized to affix their signature as Mayor to said Intergovernmental Agreement for the uses and purposes therein set forth. SECTION 3: All Ordinance or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED THIS DAY OF , 2011 AYES: NAYS: ABSTAINED: ABSENT: NOT VOTING: APPROVED THIS DAY OF , 2011 MAYOR ATTEST: CITY CLERK a ' r AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas Martin,Deputy City Administrator FOR: January 31, 2011 Regular City Council Meeting RE: Advertising Transit Shelter Agreement between Suburban Bus Division of the Regional Transportation Authority (Pace), City of McHenry, Titan Outdoor and Family Service and Community Mental Health Center; Variance from the Sign Ordinance Attachments: Ordinance authorizing execution of the agreement Advertising Transit Shelter Agreement Background. PACE is proposing to install a bus shelter on the Family Service and Community Mental Health Center property located at 4100 Veterans Parkway. The shelter will be the identical style as the shelter presented in the previous supplement. PACE and Family Service has also entered into an agreement with Titan Outdoor to post private advertising signage on the shelter. Analysis. Attached is a proposed agreement between the City of McHenry, Suburban Bus Division of the RTA (PACE), Titan Outdoor, and Family Service and Community Mental Health Center which mirrors the agreement presented in the previous supplement between PACE, City of McHenry, and Titan Outdoor. As the shelter will be installed on private property, the city will not receive any monetary compensation. PACE is requesting the city be a party to the agreement because the shelter is within the city's corporate limits. The city will not be liable or responsible for the shelter. In addition, Council approval of a variance to allow off-site advertising on the bus shelter is required. Recommendation. Approval of a 1) variance from the sign ordinance to permit off-site advertising on the PACE bus shelter at 4100 Veterans Parkway; and, 2) attached ordinance authorizing the Mayor's execution of the Advertising Transit Shelter between the City of McHenry, Suburban Bus Division of the RTA (PACE), Titan Outdoor, and Family Service and Community Mental Health Center. ORDINANCE NO. AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF MCHENRY, SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY, TITAN OUTDOOR AND FAMILY SERVICE AND COMMUNITY MENTAL HEALTH CENTER WHEREAS, the City of McHenry ("CITY") and the Suburban Bus Division of the Regional Transportation Authority ("PACE") recognize the importance of providing passenger shelters within the CITY corporate limits to riders of public transportation; and WHEREAS, PACE and Titan Outdoor have entered into an agreement for the acquisition, installation and maintenance of passenger shelters placed within the PACE service region and for the sale of advertising space on such shelters; and WHEREAS, PACE, Titan Outdoor and Family Service and Community Mental Health Center wish to set forth revenue sharing principles applicable to the income received from advertising shelters placed within CITY'S corporate limits, and to establish other parameters of the Program. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Advertising Transit Shelter Agreement, bearing the date of January 31, 2011, between the CITY, PACE, Titan Outdoor and Family Service and Community Mental Health Center be and the same is hereby approved. A complete and accurate copy of said intergovernmental agreement, labeled "Advertising Transit Shelter Agreement-Family Service and Community Mental Health Center" is attached to this ordinance and incorporated herein by reference. SECTION 2: The Mayor is hereby authorized to affix their signature as Mayor to said Intergovernmental Agreement for the uses and purposes therein set forth. SECTION 3: All Ordinance or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED THIS DAY OF , 2011 AYES: NAYS: ABSTAINED: ABSENT: NOT VOTING: APPROVED THIS DAY OF 52011 MAYOR ATTEST: CITY CLERK Advertising Transit Shelter Agreement-Family Service and Community Mental Health Center THIS AGREEMENT is made and entered into this 31 sc day of January, 2011 by and between the Suburban Bus Division of the Regional Transportation Authority, a unit of local government and municipal corporation created under the Regional Transportation Authority Act(hereinafter"Pace"); the City of McHenry, a unit of local government and municipal corporation created under the laws of the State of Illinois (hereinafter"Municipality"); Family Service & Community Mental Health Center, a not-for-profit corporation (hereinafter"Family Service"); and Titan Outdoor, a private corporation(hereinafter"Titan"). WHEREAS, Family Service intends to have installed an advertising shelter on property it owns at 4100 Veterans Parkway, McHenry, IL; and WHEREAS, Pace has agreed to purchase and install said passenger shelter; WHEREAS, Pace and Titan have entered into an agreement for the acquisition, installation and maintenance of passenger shelters placed within Pace's service region and for the sale of advertising space on such shelters (Pace Contract#103193C, (hereinafter"Contract"); and WHEREAS, the Parties wish to set forth revenue sharing principles applicable to the income received from advertising shelters placed on Family Service's property, and to establish other parameters of the Program, NOW THEREFORE, the Parties agree as follows: 1. Duration. This agreement shall remain in force for a minimum term of ten(10) years from the date of enactment. After the ten-year period, this agreement shall be in force unless written notice to terminate is given by either party, in which case the agreement shall be considered terminated within 90 days of that notification. 2. Duty to Remove. In the event the Family Service exercises its right of termination pursuant to Paragraph 1 above, Pace and Titan agree to remove any shelters within 90 days of request for removal and if they fail to do so, Municipality or Family Service shall have the right to remove them, and Pace and Titan jointly and severally shall be obligated to pay Municipality or Family Service its costs for such removal. 3. Type and location of shelters. Pace shall, after Municipality and Family Service approval of shelter locations and design from the shelter types available to Pace at the time of construction, determine the location wherein each shelter shall be placed on Family Service's property with regard to optimum passenger usage and bus route access. Any shelters to be constructed will be of a type approved by the Municipality. 4. Inspection, Maintenance and Repair. Pace agrees that the shelters will be in conformity with applicable building codes of the Municipality. Prior to construction of a concrete pad, Pace is responsible for obtaining state highway permits for all shelter locations on state routes, and municipal and/or county permits for other locations. Titan will inspect, maintain, repair, clean and service the shelters at least once per week. Titan shall repair or remove, if necessary, any shelter so in need, or if the shelter's condition presents a threat to public safety, within forty-eight (48) hours of notification from the Municipality or Family Service. 5. Electricity.Ad shelters are electrified for nighttime illumination via a solar powered lighting unit. If solar power is unavailable, Pace shall, with Family Service's permission, connect wiring between shelter and the Family Service's electrical feed. 6. Type of Advertising. Titan and Pace agree that they will utilize the shelters only for advertising material that is consistent with the Pace Advertisement Guidelines. Per those Guidelines, Family Service does not permit advertising for alcohol beverage products. Titan is responsible for the installation and removal of all advertising material as well as removal of any debris created by the aforementioned installation and removal. 7. Advertising Revenue Shares. Under the Contract, Pace is entitled to certain percentages of "gross billings", defined as the invoiced price to advertisers, less advertising agency commission and taxes, if any. For any advertising transit shelters placed on Family Service's property as a result of the Program, Family Service shall receive one-half(1/2) of Pace's share of gross advertising billings per shelter. Pace's share is 65%, so Family Service's share is 32.5%. 8. Payment. Pace shall pay Family Service annually its share of advertising revenues referred to in Paragraph 7. Payments shall be made in March of the next succeeding year after any year in which Pace receives advertising income from the Program for shelter(s)placed on Family Service's property. 9. Hold Harmless.Neither Municipality nor Family Service assumes responsibility as to the condition of the shelters under the Program (i.e. maintenance, upkeep, or repair necessary to keep the premises or shelters in a safe and serviceable condition). Titan assumes liability for and shall indemnify and hold harmless Municipality and Family Service and Pace against any and all liabilities, losses, damages, costs, payments and expenses of any kind and nature, including attorney's fees, as a result of claims, demands, actions, suits, proceedings, judgments or settlements arising out of or in any way related to the aforementioned passenger shelter or Titan's negligence or the execution, performance, non-performable, or enforcement of this Agreement or the Contract by Titan, including enforcement of this indemnification provision, upon notice to Titan from Municipality or Family Service or Pace and shall pay all costs and expenses incidental thereto. The indemnities contained in this Paragraph shall survive termination of this Agreement and the Contract. Notwithstanding the forgoing, nothing herein shall be deemed to indemnify Municipality and/or Family Service and/or Pace or release either of them from any liability or damage attributable to their negligence or willful misconduct. Titan will carry indemnity insurance against the above-mentioned liability in a sum of not less than $1,000,000.00. The Municipality, Family Service, Pace and the Regional Transportation Authority(RTA), its officers, officials and employees shall be named as Additional Insureds to the General Liability coverage of this policy for the erection, maintenance and operation of the bus shelters located on Family Service's property. Proof of said insurance will be provided upon request by the Municipality, Family Service, Pace and the RTA. 10. Public Service Advertising. Municipality shall have the right to advertise community events or other public service notices if the advertising space is unsold. Municipality shall be responsible for any production costs, and must contact Titan for placement,posting and removal. 11. Applicable Laws. This agreement shall be governed by the laws of the State of Illinois. Placement of shelters under the Program shall be subject to all applicable state and local permit procedures, and all advertising content shall be subject to local ordinances. IN WITNESS WHEREOF, the Parties have caused this agreement to be executed and made as of the date written first above. MUNICIPALITY Name: Title: Date: Titan Name: Title: Date: Pace Name: Title: Date: Family Service & Community Mental Health Center Name: Title: Date: AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Works FOR: January 31, 2011 Regular City Council Meeting RE: IL Route 31/IL Route 120 Intersection Improvement Engineering Amendment#1 ATTACHMENT: SEC Group, Inc. Contract Amendment#1 Background. At the July 13, 2009 meeting, the City Council approved an engineering services agreement with SEC Group, Inc. for Phase II engineering for road improvements to Illinois Route 31 and Illinois Route 120. The engineering services agreement included preparation of contract plans, specifications, estimates, and right-of-way(ROW) documents. Since execution of the original engineering services agreement, the city applied for an Illinois Transportation Enhancement Program (ITEP) grant through the Illinois Department of Transportation (IDOT). IDOT recently notified the city it was awarded a grant up $928,000 through the program for street lighting and streetscape improvements. The grant requires the city to provide a 20% funding match. Analysis. SEC Group, Inc. has submitted a contract amendment to the original engineering services agreement for the additional design required to include street lighting and streetscape improvements in the amount of$79,472.71. The project limits include Illinois Route 120 from Front Street to Green Street and Illinois Route 31 from Elm Street to McCullom Lake Road. The original approved contract was for $616,808.42. Funding for the city's 20% match will be from Motor Fuel Tax (MFT). Recommendation. Staff requests City Council approval of 1) contract amendment #1 to SEC Group, Inc. for the IL Route 31/ IL Route120 Intersection Improvement Engineering Services Agreement in amount not to exceed $79,472.71 and; 2) authorization for the Mayor's execution of the ITEP Funding agreements between the City of McHenry and IDOT. AGREEMENT FOR CONSULTANT SERVICES AMENDMENT #1 Project#: CMF-0336(035) Section#: 05-00067-00-CH Job#: D-91-157-06 Project Location: City of McHenry Original Contract Value: $616,808.42 Amendment#1: $79,472.71 Revised Contract Value: $696,281.13 AMENDMENT#1 Whereas, the City of McHenry heretofore entered into a contract dated December 6, 2009 with SEC Group, Inc. Whereas the circumstances which necessitate this Agreement Amendment were not reasonably foreseeable at the time the Agreement was signed. Therefore, revisions and additions to the original contract are necessary as follows to accommodate additional scope of work requested by the City of McHenry: • See attached Scope of Services for ITEP related details. Whereas, the foregoing changes and additions were not anticipated and were not provided for in the original contract; Therefore, it is necessary to expand the contractual scope and upper limit of compensation to be paid under the contract, as such: • The original Preliminary Engineering Service Agreement for Federal Participation (BLR Form 5610) shall remain intact. Whereas, this amendment will provide the appropriate adjustments to include the labor fee and the direct cost for the items identified above. Whereas, the adjusted upper limit of compensation will exceed the original contract by not more than$79,472.71. Now, therefore, the parties hereto do mutually agree to changes to the AGREEMENT FOR CONSULTANT SERVICES as detailed above. Save as to these provisions, all other terms and conditions of said contract are to remain in full force and effect. • Page 1 of 2 City of McHenry Agreement for Consultant Services-Amendment#1 IL 31 at IL 120-ITEP Section#05-00%7-00-CH January 10,2011 Page 2 of 2 IN WITNESS WHEREOF, the parties have executed this Amendment#1 on this day of , 2011. FOR CITY OF MCHENRY ATTEST: By By City Clerk Mayor FOR SEC GROUP, INC. ATTEST: By By Executive Assistant Principal • Page 2of2 SCOPE OF SERVICES CITY OF MCHENRY ITEP PROJECT Project Understanding The City of McHenry received Illinois Transportation Enhancement Program (ITEP) funding in the amount of$928,000, This funding is for proposed streetscape beautification improvements along Illinois Route 120 and Illinois Route 31. The funding split for this funding is 80% federal and 20%local which includes Phase II and Phase III Engineering and construction. The Scope of Work for the enhancement project includes proposed street lighting for Illinois Route 120 and Illinois Route 31. The project scope also includes enhanced cross walks, landscaping, sidewalk, and special streetscape features. The project limits for streetscape enhancements are along Illinois Route 120 from Green Street (on the east end)to Front Street(on the west end) and on Illinois Route 31 from Illinois Route 120 (on south end) to McCullom Lake Road (on north end). The proposed work will be included in the current Illinois Route 120 at Illinois Route 31intersection project being completed by SEC Group, Inc, an HR Green Company. Scope of Work SEC will prepare Phase II contracts plans, special provisions, and other related Phase II documents as noted in this scope of work for the streetscape improvements as described in this document. 1) Design Guidelines The Phase I1 engineering and contract documents will be developed according to IDOT and applicable local requirements. These include the following design guidelines and ordinances: a. Bureau of Local Roads(BLR) Manual b. Bureau of Design and Environment(BDF)Manual 2) Streetscayin� Proposed streetscape features includes decorative sidewalks, enhanced crosswalks, and other special streetscape features, and restoration of disturbed areas with sod and plantings. Tree replacement will meet IDOT and City requirements. 3) Li ightin Decorative roadway lighting is proposed for the entire corridor. Lighting will be designed to meet IDOT Standards. SEC will be providing lighting plans, pay items, details, quantities, and specifications into the final contract plans, estimates and bid documents for the various submittals to the City and IDOT. City of McHenry Streetscape Improvements-ITEP Phase II Engineering January 10,2011 Page 2 of 4 4) Traffic Signals No signal related work is included in this scope of work. 5) Topographic survey Pick-up survey has been included in the scope of work. The proposed ITEP limits extend beyond those of the current project along the west leg of IIlinois Route 120. Additional topographic survey is required. 6) Right-of wax Right of way acquisition for this project will not be required. All work is to occur within the roadway's right of way. 7) Special Waste An Environmental Survey Request will be processed for special waste screening since there will be excavation within IDOT ROW. SEC will coordinate with IDOT, who will perform the Special Waste survey. 8) Meetings&Coordination a) The following meetings are estimated: i. At the City (1) Review plan comments pre-final(1 meeting) (2) Coordination with City(2 meetings) ii. At IDOT (1) Kickoff Meeting with Electrical Group(1 meeting) (2) Coordination with Utility Companies (I meeting) (3) 1DOT Electrical(2 meetings) b) Meeting Requirements: i. SEC will have two(2)representatives at all meetings ii. SEC will prepare the meeting minutes iii. A maximum of eight (8) hours per meeting have been allotted, including meeting preparation, travel time,and the preparation of the meeting minutes c) Coordination i. SEC's coordination effort will include: (1) Project related discussions with the City, IDOT, and the utility companies 9) Administration&Management For the duration of this project,this task will involve the management oversight of the project which will include the on-going review of the project execution, work product, document City of McHenry Streetscape Improvements-ITEP Phase II Engineering January 10,2011 Page 3 of 4 control scope, schedule and budge(, contract file management, and preparation of monthly progress reports. 10) QVQC a) QA Audits i. SEC will perform QA audits of the project documents to ensure the project staff is following the established procedures. b) Peer Reviews i. Prior to all milestone submittals to the client, peer reviews will be performed on all materials. 11) Submittals a) During the development of the contract plans and specifications, interim submittals will be made to the City and IDOT. Two submittals will occur: pre-final (90%) and final (100%). Comments received will be addressed and a disposition of comments will be prepared by SEC. b) Pre-final submittal(90%} i. The pre-Final submittal(90%)will include the following; (1) Contract Plans (a) index/General Notes/Standards (b) Summary of Quantities (c) Proposed Improvement Plans (20 scale, 2 view) (d) Lighting Plans and Details (e) Miscellaneous Details (t) IDOT Standards (2) Special Provisions (3) Estimate of Time (4) Opinion of Probable Construction Cost ii. The following will be submitted to the City for review and comment: (1) Five(5) 11"x 17" paper copies of the Contract Plans (2) Five(5)copies of the Special Provisions (3) Five(5)copies of the Opinion of Probable Construction Cost (4) Five(5)copies of the Estimate of Time iii. The following will be submitted to 1DO'1'for review and comment: (1) Six(6) 11" x 17"paper copies of the Contract Plans (2) Two(2)copies of the Special Provisions (3) Two(2)copies of the Opinion of Probable Construction Cost (4) Two(2)copies of the Estimate of Time iv. Submittals to the City and IDOT will occur concurrently. City of McHenry Streetscape Improvements-ITEP Phase II Engineering January 10,2011 Page 4 of 4 c) Final submittal(100%) i. The plans will be revised per comments on the Pre-Final Plans (90%) received from the City and IDOT. (1) Contract Plans (a) Index/General Notes/Standards (b) Summary of Quantities (c) Proposed Improvement Plans(20 scale,2 view) (d) Lighting Plans and Details (e) Miscellaneous Details (f) 1DUT Standards (2) Special Provisions (3) Estimate of Time (4) Opinion of Probable Construction Cost ii. The submittal to the City will include: (1) Two(2) 11" x 17"paper copies of the Contract Plans (2) One(1)24" x 34" paper copy of Contract Plans (3) Two(2)copies of the Special Provisions (4) One(1)copy of the Opinion of Probable Construction Cost (5) A PDF of the plans,cost estimates, estimate of time, and quantity calculations iii. The submittal to IDOT will include: (1) One(1)22" x 24" Mylar copy of the Contract.Plans (2) Two(2) 11"x 17"copies of the Contract Plans (3) Four(4)topics of the Special Provisions (4) Four(4)copies of the Opinion of Probable Construction Cost (5) Four(4)copies of the Estimate of Time iv. Submittals to the City and IDOT will occur concurrently v. The project will be placed on a State letting 0:\06061 I1Administration'.:ontnict',.ITEP`.Strect cape Scope,doex Exhibit A-Phase II Eng[neering Route: FAP 336-Illinois Route 120 at Illinois Route 31 *Firm's approved rates on file with IDOT's Local Agency: City of McHenry Bureau of Accounting&Auditing: Section: 05-00067-00-CH Overhead Rate(OH) 159.00% Project: CMF-0336(035) Complexity Factor(R) 0.00 Job No. D-91-157-06 Calendar Days 200 Method of Compensation: Cost Plus Fixed Fee 1 ® 14.5%[DL+R(DL)+OH(DL)+IHDC] i Cost Plus Fixed Fee 2 ❑ 14.5%(DL+R(DL)+1.4(DL)+IHDC] Cost Plus Fixed Fee 3 ❑ 14.5%[(2.3+R)DL+IHDC] Specific Rate ❑ Lump Sum ❑ Cost Estimate of Consultant's Services in Dollars Element of Work Employee Man- Payroll Payroll Services by In-House Classification Hours Rate Costs(DL) Overhead` Others Direct Costs Profit Total (IHDC) Pick-up Surveying 48 S29.99 $1,439.52 $2,288.84 $0.00 $15.30 $542.83 $4,286.49 Contract Plans See 240 $34,13 $8,191.20 $13.024.01 $1,363.40 $118.20 $3,093.34 $25,790.15 Special Provisions and Estimates Exhibit C 40 $42.42 $1,696.80 $2,697.91 $0.00 $0.00 $637.23 S5,031,95 Lighting Design 310 $36.35 S11,268.50 $17,916.92 $0.00 S0.00 $4,231.89 $33,417.30 Meetings&Coordination 46 $39.61 $1,822.06 $2,897.08 $0.00 $112.20 S700.54 $5,531.88 Project Administration&Management 21 $45.55 $956.55 $1,520.91 $0.00 $0.00 $35923 $2,836.70 CAICC 21 $41.40 $869.40 $1.382.35 $0.00 $0.00 $326.50 $2,578.25 Totats 726 $26,244.03 $41 728.01 $1,363.40 $245.70 $9,891.57 $79 472.71 8LR 05610(Rev.9/06) Page 6 of 7 Printed onl/11120119:36 AM Exhibit C-Phase II Engineering•ITEP Average Hourly Project Rates Route FAU 336-Illinois Route 120 at Illinois Route 31 Section 05-00067-00-CH County McHenry Consultant SEC Group,Inc.an HR Green Co. Date 01/07/11 Job No. D-91-157-06 PTBlitem Sheet 1 OF 2 Total Project Rates Pick-up Surveying Contract Plans Special Provisions and Lighting Design Meetings&Coordination Payroll Avg Estimates Hourly Hours % Wgtd Hours % VYgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Classification Rates Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part Avg Principal $70.00 12 1.65% 1.16 0 0 4 10.00% 7.00 0 2 4.35% 3.04 Sr Proj Manager $47.11 122 16.80% 7.92 2 4.17% 1.96 31 12.92% 6.09 14 35.00% 16.49 31 10.00% 4.71 18 39.13% 18.44 Project Manager $37.64 236 32.51% 12.23 0 29 12.08% 4.55 14 35.00% 13.17 186 60.00% 22.58 0 Civil Engineer 111 $34.80 121 16.67% 5.80 0 72 30.00% 10.44 4 10.00% 3.48 31 10.00% 3.48 14 30.43% 10.59 Civil Engineer II $29.90 60 8.26% 2.47 0 1 60 25.00% 7.47 0 0 0 Engineering Tech $27.92 110 15.15% 4.23 0 48 20.00% 5.58 0 62 20.00% 5.58 0 Sr Surveyor $37.51 12 1.65% 0.62 7 14.58% 5.47 0 1 0 0 5 10.87% 4.08 Surveyor IN $32.49 22 3.03% 0.98 22 45.83% 14.89 0 0 0 0 Surveyor ll $21.66 17 2.34% 0.51 17 35.42% 7.67 0 0 0 0 Admin $22.78 14 1.93% 0.44 0 0 4 10.00% 2.28 0 7 15.22% 3.47 i TOTALS 726 100% $36.36 48 100% t$29.99 1 240 1 100% $34.13 40 100% $42.42 310 100% $36.35 46 100% $39.61 t Exhibit C-Phase II Engineering-ITEP Route FAU 336-Illinois Route 120 at Illinois Route 31 Average Hourly Project Rates Section 05-00067-00-CH County McHenry Consultant SEC Group,Inc.an HR Green Co. Date 01/07/11 Job No. D-91-157-06 PTB/Item Sheet 2 OF 2 Project Administration8 QAlQC Management Payroll Avg Hourly Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % WgW Hours % Wgtd Classification Rates Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Principal $70.00 3 14.29% 10.00 3 14.29% 10.00 Sr Pro'Manager $47.11 12 57.14% 26.92 14 66.67% 31.41 Project Mana er $37.64 3 14.29% 5.38 4 0.00 Civil Engineer IN $34.80 0 0 Civil Engineer It $29.90 0 0 Engineering Tech $27.92 0 0 Sr Surveyor $37.51 0 0 Surveyor III $32.49 0 0 Surveyor II $21.66 0 0 Admin $22.78 3 14.29% 3.25 0 TOTALS 21 1 100% $45.55 21 81% $41.40 0 0% °$0.00 0 h 0 $0.00 0 0% $0.00 EXHIBIT D PHASE II ENGINEERING- ITEP DIRECT COSTS AND SERVICES BY OTHERS IL31ATIL120 Surveying In-House Direct Costs Field Visits 3 trips x 10 miles x $0.510 per mile= $15.30 Sub-Total $15.30 Contract Plans In-House Direct Costs Field Checks 2 trips x 10 miles x $0.510 per mile= $10.20 Prefinal Specifications to the City and IDOT 40 pages x 10 copy(ies) x $0.15 per sheet= $60.00 Final Specifications to the City and IDOT 40 pages x 8 copy(ies)x $0.15 per sheet= $48.00 Sub-Total $118.20 Services by Others - Printers Preliminary Plans Plans to City - Bond Copies 11"x17" 17 sheets x 2 copy(ies) x $1.35 per sheet= $45.90 Prefinal Plans Plans to City - Bond Copies 11"x17" 17 sheets x 2 copy(ies) x $1.35 per sheet= $45.90 Plans to IDOT- Bond Copies 11"x17" 17 sheets x 8 copy(ies) x $1.35 per sheet= $183.60 Plans to Utilities 22"x 34" 17 sheets x 8 copy(ies)x $2.70 per sheet= $367.20 Final Plans Final Plans to City-Bond Copies 11"x17 17 sheets x 2 copy(ies) x $1.35 per sheet= $45.90 Plans to Utilities 22"x 34" 17 sheets x 8 copy(ies) x $2.70 per sheet= $367.20 Final Plans to MOT-Bond Copies 11"x17" 17 sheets x 6 copy(ies) x $1.35 per sheet= $137.70 Final Plans to IDOT- Mylar Copies 22"x 34" 17 sheets x 1 copy(ies)x $10.00 per sheet= $170.00 Sub-Total $1,363.40 Meetings: In-House Direct Costs Meeting(s) with City 2 trips x 10 miles x $0.510 per mile= $10.20 Meeting(s) with IDOT 4 trips x 50 miles x $0.510 per mile = $102.00 Sub-Total $112.20 Total In-House Direct Costs $245.70 Total Services by Others $1,363.40 AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Bill Hobson,Assistant City Administrator FOR: January 31, 2011 Regular City Council Meeting RE: Downtown McHenry Cruise Night Attachments: Car Show Flyer and Layout Green Street Area Parking Lot Map Background. Last year Paul Letizia and a group of volunteers hosted "Downtown McHenry Cruise Night on Green Street." The event was held on Monday evenings in the municipal parking lot located behind the Green Street Cafd and the McHenry Savings Bank lot. Mr. Letizia has requested permission to host the event again this year on Mondays from 6:00 PM to 8:30 PM beginning June 6d'through October 10'`. Activities involved with the event include a DJ for announcements and music, a select area for 10' x 10' vendor tents, and live music as advertised on the attached event flyer. The event would be staged in the same location as last year with one exception to include the parking of show cars on the west side of Green Street. Analysis. Mr. Letizia has gained the support of the businesses on Green Street and has been amenable to their suggestions regarding the event. In addition to business support, he has secured the involvement of community groups to assist with the show such as the McHenry Kiwanis Club, Kiwanis Key Club, and the Northern Illinois Streeters Car Club along with Chrome Insurance, Approximately 175 parking spaces are available in the Green Street Municipal and McHenry Savings Bank parking lots along with 35 spaces in the vacant Justen Funeral Home site and if approved, 18 spaces on the west side of Green Street for a total of 228 spaces. A map of the property in question and proposed car show site is attached. Minimal city support is required for the event, which includes 25 red and white barricades, additional trash cans, and picnic tables placed in the parking lots. Some Police Department support will also be necessary. In addition to permission to host the event, organizers are also requesting permission to: 1) Post election style 18" x 24" advertising signs two weeks prior to the event. The signs would be posted May 23rd and removed after the first night of the show. The signs would be posted at: • McCullom Lake Rd&Rte 31 • Rte 120 &Ringwood Rd 0 Rte 120 & Crystal Lake Ave • Crystal Lake Ave & Bull Valley Rd • Rte 31 & Rte 120 • Rte 120 & Rte 31 • Green St. & Rte 120 • Rte 120 & Chapel Hill Rd • Green St& John St 2) Post election style signage in four locations surrounding the site of the car show: • Green Street& Waukegan Road • Green Street& Route 120 • Elm Street&Richmond Road • Pearl Street &Richmond Road. 3) Post a small inflatable sign that blows in the wind at the entrance to the Municipal Lot at off of Route 120. The sign would be posted and removed the night of the event. Recommendation. Approve the temporary use of the Green Street parking lot and adjoining private lots for Downtown McHenry Cruise Night on Mondays beginning June 6t" through October 10"', from 6:00 PM to 8:30PM, permit parking of show cars on the west side of Green Street, approve temporary signage as presented, and waiver of temporary sign and use permit fees. NOW THE LARGEST CRUISE NIGHT INMCHENRYCOUNTYI Rp0 0 l51 r"I e Downtown McHenry, Il . Opens Monday, June 6th and runs every Monday thru October loth 2011 Show Car parking is in the large municipal lot and the Mchenry Savings Bank parking lot between Route 120(Elm St.)and Green Street in beautiful downtown McHenry, IL. NEW this year will be additional Parking for Show Cars along the West side of Green Street,between Route 120 and Waukegan Rd. Entrances for Show Cars are located just off Route 120&and Green Street, (Between the Green Street Mall/Cafe restaurant, Signs will be posted for the entrance/exits for Show Cars. Spectator parking is located in the smaller municipal lots along the East side of Green Street behind the storefront buildings. Both Show Car and specator parking on Green Street are just South of Route 120(Elm Street). -------------- Sponsored by bq 1. DEMO and contact info ISAVINGS CHENRY Nere! '��►,, t , `--------------- www.mchenrysavingsbank.com Auto-Home-Boat-Umbrella-Business www.mchenrykiwanis.org www.northernillinoisstreeters.org Paul P.Letizia Full Service Agency since 1968 - ------------- w .anpac-com - Phone:(800)972-3448 (815)728-0404 ---------------s Email:ppletizia0romcast.net t THE BIGGER Your logo For more info:(815)728-0404 Your Logo PLACE BETTER TO CRUISE FOR and contact info classiccarbuff@comcast.net and contact info ON 2071! Here! MONDAY -' © Find us on Nere! NIGHT! Facebook ' Search for Green Street Cruise Night Special Events Schedule 1rim June 6... Opening Night! ^� Featuring Live Music!Aso,,,,. June 13th...Soap Box Derby KEY �tE�20� Car Display! — June 28th... Live Music! i SHOW CAR I . QMS � PARKING �Ro July 4th... Independence Day Special Celebration! FEA1ACAR ;•,` July 11th... Live Music! AREA , Silent • ® July 25th... Kiwanis Sile •� � � Auction a August 29th... Live Music! ENTRY&EXIT ;fE.A��- � GREEN PEA POD FOR SHOW CARS AREA • (Sept. Time Change) ■�. '■ SHOW CARS % %• , Cruise Night time changes from 6pm to 8pm ■ CNRS % GREEN ST Sept. 26th... Live Music! VENDORS AREA Sy�w •••••• 17� /////// Oct...3rd...SPECIAL LIVE ENTERTAINMENT! // ' ; •••• ��///// Oct...10th...SEASON CLOSER! (Rain date for Special Live Entertainment) NGS • *Event Schedule subject to change SPECTATOR enNK • dependent on weather or PARKING - ,,- ._._...- _- other scheduling conflicts. S VENDORS WELCOME! Food•Merchandise•Services _ — 10' x 10' spaces FREE Electric available < , '• � y — a • Reserve for one week or more! Food Con cessions Shoppin g and more! Lthin the Cruise Night Vending Area and along Green Street in beautiful downtown Mchenry. FEATURE CAR NIGHTS A specific area will be sectioned off for the Feature cars/vehicles of the week. June 6............Chevrolet July 18..................Trucks August 29...................PreWar(WWII) June 13..........Oldsmobile July 25..................European September 5.............Sports Cars June 20..........Orphan makes August I...............Motorcycles, September 12...........Buick June 27..........Pony Cars Model T&Model A September 19...........Mopar (Mustang,Cougar,Camaro,Firebird,Javelin, August 8...............Ford September 26............Fast&Furious! AMX, Challenger,Barracuda,etc.) (Sport Compacts&Asian cars) August 15.............Late Model Muscle July 4..............Race Cars&Exotics August 22.............Pontiac October 3....................Back to the Fifties! July 11...........Street Rod&Custom October 10..................Street Machine A SPECIAL AWARD WILL BE GIVEN EACH WEEK AS OUR "BEST FEATURE CAR OF THE WEEK!" *Feature Car Night schedules may be changed due to weather. Donation of Food Items will ArdhM. be accepted weekly for local Inmmmmmm7Find us on food pantries! Facebook For more info: (815) 728-0404 Please bring any canned or packaged non-perishishable Search for Green Street Cruise Night food items to the Green Street Cruise Night! classiccarbuff@comcast.net ee - rea ar �n . i ! r p i O r }