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Home My WebLink AboutPacket - 11/20/2006 - Finance and Personnel Committee City of McHenry 333 South Green Street , www.ci.mchenry.il.us McHenry,Illinois 60050-5495 Mayor's Office (815) 363-2108 Fax (815) 363-2119 Clerk's Office FINANCE/PERSONNEL COMMITTEE MEETING (815)363-2100 Fax(815)363-2128 Administration Monday, November 20, 2006 — 6:-30 PM (815)363-2108 City of McHenry Municipal Center Fax(815)363-2119 333 South Green Street Public Works Aldermen's Conference Room Community Development (815)363-2170 Fax(815)363-2173 Parks and Recreation AGENDA (815)363-2160 Fax(815)363-3186 Police Non-Emergency (815)363-2200 Fax(815)363-2149 Mayor Susan E.Low 1. Call to Order City Clerk 2. Executive Session: Personnel Janice C.Jones Treasurer 3. Adjournment David M.Welter Aldermen WARD 1 Victor A. Sand WARD 2 Andrew A.Glab WARD 3 Jeffrey A. Schaefer WARD 4 Steven C.Murgatroyd Posted and Delivered: November 15,2006 WARD 5 Richard W.Wimmer WARD 6 Robert J.Peterson WARD 7 Geri A.Condon AGENDA SUPPLEMENT TO: Finance and Personnel Committee FROM: Douglas K. Maxeiner, City Administrator FOR: November 20,2006 Finance and Personnel Committee Meeting RE: Organizational Restructuring Plan As a community grows and/or changes,the municipal entity serving the community must adapt to effectively meet the demands of the population. New goals will require new responses from the entity. For example,the focus on downtown redevelopment and the investment the city is making in the Riverwalk,will require the continued commitment of resources long after the initial investment is made. In addition, organizations should continually assess its strengths and weaknesses and act to maximize the things it does _ well while addressing its shortcomings. The management team for the city, consisting of the Mayor and staff,periodically reviews the status of the organization to determine if we are meeting the challenges confronting us. Several ideas for adjustments to the organizational structure have been explored and the management team offers the modifications listed below for the consideration of the committee and the council. These changes are only outlined here but will be explained in detail at the committee meeting. The current and proposed organization charts are included to assist in understanding the impact of the changes to the chain of command. Facility Maintenance #1 Reclassify the Management Assistant for Community Relations(Bill Hobson)to Assistant City Administrator. This position will oversee two divisions and will be ultimately responsible for maintenance of buildings, the downtown business districts, and the Riverwalk. #2 Reclassify the position of Assistant Director of Public Works (Brad Fink) to Management Assistant reporting to the Assistant City Administrator. This position will handle five general responsibilities: maintenance of city buildings (including the municipal center and the Petersen homestead buildings); management of information technology; coordinating the city's performance measurement project; overseeing capital projects(such as public works garage) and, implementing a labor relations effort between front-line management of the public works and parks departments and the union stewards operating in these two departments. #3 Create the position of Superintendent of Downtown Maintenance (Pat Gorniak or to be determined). This would be a new position charged with maintenance responsibilities for the Riverwalk and the downtown business districts. The net adjustments to salaries for these three items would amount to approximately $85,000. Community Development #1 Reclassify the existing Assistant City Administrator(Doug Martin)to a new position entitled Deputy City Administrator. This change would require a physical move upstairs to encourage a more cohesive, multidisciplinary approach to reviewing and managing development and redevelopment projects. The Community Development Director would report directly to the Deputy City Administrator. #2 Create the position of Superintendent of Neighborhood Services (Karl Gewalt or to be determined). This position would oversee code compliance, signs, and the issuance of minor permits. Currently all code compliance issues are directly supervised by the Director of Community Development. #3 Rename the Building and Zoning Superintendent(Ryan Schwalenberg) to the title of Superintendent of Construction Services. All building inspectors will report to the superintendent rather than the Director of Community Development as is the current practice. #4 With the reduction in the direct supervision duties of the Director of Community Development(over the building inspection and code compliance inspectors), the expectation is that more efforts will be undertaken in the area of economic development and as a liaison to the Landmark and Economic Development Commissions. #5 Eliminate the Office Assistant position recently vacated by Chris Newman when she transferred to the Police Department. The administrative assistants for the Community Development and Public Works Departments will provide the backup coverage needed for the front counter. These changes will result in approximate salary savings of$27,000. 2 Parks Department #1 Create a position of Superintendent of Forestry and Park Planning(Tom Schmidt). This position will address all forestry issues and the maintenance of passive use park land(Petersen homestead savannah, Knox Park fen, Walsh Riverfront park, etc). The park planning aspect comes into play with planned additions to park acreage through the review of new subdivisions as well as reviewing landscape plans associated with new development. #2 Promote Ambrose Kittl(or to be determined)to the position of Superintendent of Park Maintenance. This position will be responsible for the maintenance of all active use parks and athletic fields. The position of Park Maintenance Crewleader would not be immediately replaced. The cost of these two modifications would result in an increase in annual salaries of approximately$3,000. 3 Mayor and City Council City Administrator Human Resources Management Assistant, Community Relations Assistant City Administrator Information II Technology I I Risk Management I I I L _ Parks and Recreation Police Department FinanceDepartment Community Development _ Department Public Works Department P De artment J Assistant Director Admin/Project Building/ i��Recreation Maintenance Sewer Streets Water Management Grounds annng CURRENT ORGANIZATION 1012006 mayor and City Council City Administrator Human Resources Assistant City Administrator Deputy City Administrator Risk Management Parks and Recreation Public Works Community Department Department Finance Department E ce Department Development Department Building Business District Recreation Maintenance Forestry/ Street Water Sewer Construction Neighborhood Planning/ Maintenance/ 9 Capital Projects I Maintenance Division Division Planning Division Division Division Services Services Economic Division Division Development Bldg Maintenance Downtown I -Building Capital Projects Business Districts Inspection -Code n Info Technology Pe Enforcement Performance Measurement Riverwalk -Signs/ -Labor Relations Minor Permits PROPOSED REORGANIZATION 11/15/2006