HomeMy WebLinkAboutPacket - 02/06/2006 - City Council City of McHenry
333 South Green Street , , www.ci.mchenry.il.us
McHenry,Illinois 60050-5495
Mayor's Office AGENDA
(815) 363-2108 REGULAR CITY COUNCIL MEETING
Fax (815) 363-2119 Monday, February 6, 2006, 7:30 P.M.
Clerk's Office 1. Call to Order
(815)363-2100
Fax(815)363-2128 2. Roll Call
3. Pledge of Allegiance
Administration
(815)363-2108 4. Public Input Session — 10 Minute Limitation
Fax(815)363-2119 5. Consent Agenda:
A. Parks and Recreation Special Use/Picnic Permits
Public Works B. McHenry Area Chamber of Commerce Year 2006 Fiesta Days schedule and waiver of all
Community associated fees
Development C. McHenry Area Chamber of Commerce Year 2006 Fiesta Days Special Event Liquor License and
(815)363-2170 waiver of license fee
Fax(815)363-2173 D. McHenry Area Chamber of Commerce request for use of Petersen Park and temporary
advertising signs for 14"Annual Country Meadows Craft Show
Parks and Recreation E. Final pay request from Meadow Equipment Sales &Service, Inc.for services for construction
(815)363-2160 of Water Supply Well No. 13, $46,621.34
Fax(815)363-3186
6. Request for conditional use permit for outside storage from Enterprise Rent-a-Car,615 N. Front Street
Police Non-Emergency
(815)363-2200 7• Request for zoning map amendment from Randy Lively, 2623 Lincoln Road
Fax(815)363-2149
8. Award of contract for Parks and Recreation Five-Year Comprehensive Master Plan to Bonestroo,
Devery &Associates for professional planning services not to exceed $37,300
Mayor
Susan E.Low 9• Recommendation: 1) budget amendment to the TIF Revenue Fund (General Revenue Funding) in the
amount of$23,870;and 2)award of bid to Cornerstone Material Recovery in the amount of $23,870
City Clerk for demolition and related services of the former Wahl Appliance building, 1209 Court Street
Janice C.Jones
10. Recommendation: 1) budget amendment to the TIF Fund (General Revenue Funding) in the amount of
Treasurer $485,000 and 2) award of bid to Holian Industries, Inc. in the amount of $128,753 for asbestos
David M.Welter abatement for the former Medical Arts building, 1110 N. Green Street
Aldermen 11. Engineering Services Agreement with Baxter & Woodman, Inc. for construction observation for the
rehabilitation of Well No. 2 and Well No. 3 for an amount not to exceed $16,000
WARD 1
Victor A. Santi 12. Revision to McHenry Zoning Ordinance Section Vill, Landscaping & Screening
13. Mayor — Statement and Reports
WARD 2
Andrew A.Glab 14. Committee Reports
15. Staff Reports
WARD 3
Jeffrey A. Schaefer 16. Future Agenda Items
WARD 4 17. Adjournment
Steven C.Murgatroyd
WARD 5 Posted and Mailed: February 1, 2006
Richard W.Wimmer
WARD 6
Robert J.Peterson
WARD 7
Geri A.Condon
CONSEi° Q
The Consent Agenda for the February 6, 2006 City Council meeting consists of the
following items:
A. Parks and Recreation Special Use/Picnic Permits
B. McHenry Area Chamber of Commerce Year 2006 Fiesta Days schedule and waiver of all associated fees
C. McHenry Area Chamber of Commerce Year 2006 Fiesta Days Special Event Liquor License and waiver of
license fee
D. McHenry Area Chamber of Commerce request for use of Petersen Park and temporary advertising signs for
14"'Annual Country Meadows Craft Show
E. Final pay request from Meadow Equipment Sales&Service, Inc.for services for construction of Water Supply
Well No. 13, $46,621.34
Attachments
CONSENT AGENDA
To: Mayor and City Council
From: Pete Merkel, Director of Parks &Recreation
For: February 6,2006 City Council Meeting
Re: Beer/Wine Permit Requests& Special Use Permits
COMMITTEE RECOMMENDATION
To approve the attached Beer/Wine Permits& Special Use Permit requests.
BACKGROUND
The attached list of permit applications have been received in our office with all fees and
documentation properly submitted.
Monawaylpicnic permit consent apenda.doc
'FOR COUNCIL MEETING OF: February 6, 2006
Beer/Wine Permit Requests
These are beer and wine permit requests associated with picnic permits.
Date of
Picnic Applicant Address
06/03/06 Jessica Kalsch Wedding 705 N Mill St, Apt 23, McH
06/10/06 Marvin Bauer Family 4206 W Crestwood St, McH
06/17/06 Chroma Corp Company 3900 Dayton, McH
06/25/06 Bolger Family/Ann Miller 5701 Fieldstone Tr, McH
06/25/06 St Pats Church Picnic 3500 W Washington St, McH
06/25/06 J Pieroni, Freund Fam Pic 4000 W Maple, McH
07/08/06 Beverly Fazio Family 1923 N Orleans St, Apt 1D
07/30/06 Marvin Bauer Family 4206 W Crestwood St, McH
08/05/06 Kloepfner Family 1708 Knoll Ave, McH
08/05/06 Kathy Kuthe Family 315 Newport Tr, McH
08/06/06 Alma Anderson Family 3905 W Kane Ave, McH
08/06/06 Navarroli Family 816 N Green St, McH
08/06/06 Sue Low Family 3605 W Clover Ave, McH
08/20/06 Leon Schmitt Family 1810 N Riverside Dr, McH
09/02/06 Kathleen Lynd Family 813 N Mill St, McH
Special Use Permit Requests
Date of
Picnic/Event Applicant Address Special Use
05/06/06 Pam Brunner 1607 Jennifer Lane, McH antique dealer tents, tables, food vender
05/27/06 Anderson Wedding 3419 Lorient Dr, McH chairs
06/03/06 Jessica Kalsch Wedding 705 N Mill St, Apt 23, McH tables, chairs, music
06/10/06 Shae Wedding/Ehrensperger 3409 W Washington St, McH chairs, tent, music
08/12/06 Follett Company 1340 Ridgeview Dr, McH food services, carnival rides, petting zoo
DJ, carnival games
Wonaway\picnic permit listing
Dat of Picnic/Event
SPECIAL USE APPLICATION - PARK FACILITIES
Company or Organization:
Contact Person:
Address: l ""
t/i� 7 /j 6IA-e. City/State/Zip: 06
Home Phone: 5 9 k 3 Phone: SIS—e '6-3 1 a66
Park: ❑ Knox Park ❑ Petersen Park —CV'—V ran's Memorial Park
Area: 0 Shelter A 0 Shelter B 0 Other:
Arrival Time: oy A7V7 Departure Time: /0'0 D 6L21 Total Number Attending:
Falsifying attendance numbers will result in loss of deposit
Will beer/wine be present: ❑ Yes(complete beer/wine application) o
Brief description of program(i.e. company picnic, car show, craft show, etc.): L-ABe 11V .771C At
List all activities that will be held: Aft IGWL G-AZ.E4tC5 t1j 7?+ `
v�,�r7U Y pa) VewD o
Items brought into park site: tent (`tables 'hairs benches ❑ carnival rides
0 music V0 animals 0 model planes 0 other
0 other 0 other ❑ other
Groups of 500 or more must obtain additional: ❑ dumpsters ❑ portable toilets
Water, electricity and restrooms are available at all sites. Please explain any additional utilities needed:
� i
Health permits are required by law for concessions and catering. Make arrangem nts to obtain permits.
I, have read and understand the rules and regulations that have been set forth by
the City of McHenry regarding the special use application and will assume responsibility for any loss, damage or liability
arising from the use of the park property.
Signature: �G�y2� -
- Date:
NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval.
**************************************FOR OFFICE USE ONLY******** ************ ***************
Reservation Fee: $ GD ao
Deposit Fee: $ 1
t/CX ao D j
ate 24 o Initials:
Total Fee: $ �cifl Payment: . ❑ Cash heck 0 Charge
City Council Approval: Confirmation Sent: Initials:
Restrictions:
Forms\picnic fonnslspecial use application
Date of Picnic/Event
SPECIAL USE APPLICATION - PARK FACILITIES
Company or Organization:
Contact Person: t.{'!rn
Address:"3LO 9 bor legs�- City/State/Zip: (- ( ..p
Home Phone: S Work Phone: 43q'7 -�3S (IS73Sr
Park: 0 Knox Park ❑ Petersen Park ieteran's Memorial Park
Area: 0 Shelter A 0 Shelter B /❑ Other:
Arrival Time: Departure Time: Total Number Attending- )S*- t DU
Fals(ying attendance numbers will result in loss of deposit Z +�
r
Will beer/wine be present: 0 Yes(complete beer/wine application) k No
Brief description of program(i.e. com any picnic, car show,craft show, etc.):
List all activities that will be held:
Items brought into park site: ❑ tent ❑ tables -chairs ❑ benches 0 carnival rides
0 music ❑ animals 0 model planes 0 other
0 other ❑ other
q other
Groups of 500 or more must obtain additional: 0 dumpsters ❑ portable toilets
Water, electricity and restrooms are available at all sites. Please explain any additional utilities needed:
Health permits are required by law for concessions and catering. Make arrangements to obtain permits.
I, have read and understand the rules and regulations that have been set forth by
the City of McHenry regarding the special use application and will assume responsibility for any loss, damage or liability
arising from the use of the park property.
Signa I _-2~
Date:
NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval.
**** *********** ********************FOR OFFICE USE ONLY*********************
Reservation Fee: $
Deposit Fee: $ Date Paid:
Initials:
Total Fee: $ Payment: ❑ Cash ❑ Check O Charge
City Council Approval: Confirmation Sent:
Initials:
Restrictions:
Forms\picaic forms\special use application
Date of Picnic/Event
SPECIAL USE APPLICATION - PARK FACILITIES
Company or Organization:
Contact.Person: �D C & �!1
Address: _ ,N . `(y�� \\ ���'—?City/State/Zip: r
Home Phone ':�( � t (oS 7 Work Phone:
Park: ❑ Knox Park ❑ Petersen Park Veteran's Memorial Park
Area: ❑ Shelter A ❑ Shelter B ❑ Other:
Arrival Time: Departure Time: Total Number Attending:
Fals Being attendance numbers will result in loss of deposit
Will beer/wine be present: Yes(complete beer/wine application) ❑ No
Brief description of program(i.e. company picnic car show, craft show, etc.):
List all activities that will be held: �(L
Items brought into park site. ❑ tent tables Vchairs 0 benches ❑ carnival rides
�Piusic ❑ animals ❑ model planes ❑ other
❑ other ❑ other ❑ other
Groups of 500 or more must obtain additional: ❑ dumpsters ❑ portable toilets
Water, electricity and restrooms are available at all sites. Please explain any additional utilities needed:
Health permits are required by law for concessions and catering. Make arrangements to obtain permits.
I, "�- ` have read and understand the rules and regulations that have been set forth by
the City of McHenry regarding the special use application and will assume responsibility for any loss, damage or liability
arising from the use of the park property.
IAAJ
Signature: t4d .A/A !'t� Date: / 900(0
NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval.
***** *************** ***** **********FOR OFFICE USE ONLY********************************* ****
Reservation Fee: $
Deposit Fee: $ Date Paid: Initials:
Total Fee: $ Payment: ❑ Cash ❑ Check ❑ Charge
City Council Approval: Confirmation Sent: Initials:
Restrictions:
Forms\picnic forms\special use application
�106'�o
Date of Picnic/Event
SPECIAL USE APPLICATION - PARK FACILITIES
Company or Org ' tion: tt)'e � ,Ic
Contact Person:
Address: Dq ity/State/Zip: /fie
Home Phone: Work Phone:
Park: ❑ Knox Park 0 Petersen Park Veteran's Memorial Park
Area: 0 Shelter A 0 Shelter B // ❑ Other:
Arrival Time: !2 : Departure Time: T -30 Total Number Attending: D O
Falsifying attendance numbers will result in loss of deposit
Will beer/wine be present: ❑ Yes(complete beer/wine application) V-No
Brief description of program(i.e. company picnic, car show,craft show, etc.): Lo ed.
List all activities that will be held:_ U Dl.6
Items brought into park site: JXtent Cry -)❑ tables Ik chairs ❑ benches ❑ carnival rides
Xmusic 0 animals 0 model planes 0 other
❑ other ❑ other ❑ other
Groups of 500 or more must obtain additional: ❑ dumpsters ❑ portable toilets
Water, electricity and restrooms are available at all sites. Please explain any additional utilities needed:
Health permits are required by law for concessions and catering. Make arrangements to obtain permits.
I, ��have read and understand the rules and regulations that have been set forth by
the City of McHenry regarding the special use application and will assume responsibility for any loss, damage or liability
arising from the use of the park property.
Signature: Date:
NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval.
***********+*************** **********FOR OFFICE USE ONLY***** ** ******************* ** ** ***
Reservation Fee: $
Deposit Fee: $ Date Paid: Initials:
Total Fee: $ Payment: 0 Cash ❑ Check ❑ Charge
City Council Approval: Confirmation Sent: Initials:
Restrictions:
Forms\picnic formAspecial use application
8 �/a A //316�
Date of Picnic/Event
8 /i3 )S a
SPECIAL USE APPLICATION - PARK FACILITIES -C cRa
Company or Organization: tr_o l( Y b6cao4 ge sowze r
Contact Person: M (
Address: 43410 9f i City/State/Zip: /tic „r,., _TC 6p0S0
Home Phone: Work Phone:_ 6815) 952-1700 K 35�8
Park: ❑ Knox Park APetersen Park ❑ Veteran's Memorial Park
Area: 0 Shelter A 0 Shelter B ❑ Other:
Arrival Time: sq/►t- Departure Time: .5-NO,- Total Number Attending: �
Falsifying attendance numbers will result in loss of deposit
Will beer/wine be present: ❑ Yes(complete beer/wine application) )R(No
Brief description of program(i.e. company picnic, car show, craft show, etc.): loll ,
List all activities that will be held:__ F0 _se(-viCe_c, carnival
Items brought into park site: tent ,tables chairs (3 benches Xcarnival rides
.music animals 0 model planes ).other �rooc�
❑ other ❑ other ❑ other
Groups of 500 or more must obtain additional: dumpsters )t portable toilets
Water, electricity and restrooms are available at all sites. Please explain any additional utilities needed:
Health permits are required by law for concessions and catering. Make arrangements to obtain permits.
, mc rile_( have read and understand the rules and regulations that have been set forth by
the City of McHenry regarding the special use application and will assume responsibility for any loss, damage or liability
arising from the use of the park property.
Signature: Date:
NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval.
* ************ ***********************FOR OFFICE USE ONLY*************** * * ******************
Reservation Fee: $
Deposit Fee: $ Date Paid: Initials:
Total Fee: $ Payment: ❑ Cash ❑ Check ❑ Charge
City Council Approval: Confirmation Sent: Initials:
Restrictions:
Forms\picnic forms\special use application
CONSENT AGENDA
TO: Mayor and City Council
FROM: Bill Hobson, Management Assistant for Community Relations
FOR: February 6, 2006, Regular City Council Meeting
RE: 14t'Annual Country Meadows Craft Show
RECOMMENDATION: To approve the request from the McHenry Area Chamber of
Commerce for the use of Petersen Park on September 17, 2006, for the 14t' Annual Country
Meadows Craft Show and temporary advertising signs with the stipulation that the signs be
removed by September 18, 2006.
The McHenry Area Chamber of Commerce is requesting permission to host the 14t` Annual
Country Meadows Craft Show on Sunday, September 17, 2006, from 5:00 AM to 4:00 PM at
Petersen Park.
In addition, to advertise the event, the chamber is proposing the installation of several apple
shaped signs in the right-of-way from September 5 through September 17. The chamber has
agreed to remove the signs by September 18.
As last year, the chamber will be charged all associated fees for the event, which include $200
for use of Petersen Park (plus refundable $100 deposit), and a $30 fee for the temporary sign
permit.
Attachments: Letter from the McHenry Area Chamber of Commerce
List of Temporary Sign Locations
Jan 27 06 05: 01p p. 8
McHenry
P7=mw Area
Chamber of
,Since 1 Commerce
TO: Mayor Susan Low,Alderman& City Council
FROM: Kay Rial Bates,President
Country Meadows Committee
DATE: January 27,2006
SUBJ: 2006 Country Meadows
The.McHenry Area Chamber of Commerce 14t'Annual Country Meadows Show is
scheduled for Sunday, September 171h,2006 at Petersen Park. Attached is a list of businesses
where we would like to put up signs promoting Country Meadows one week prior to the event.
We understand that the sign permits and Parks fee will not be waived.
As always,we appreciate your support and dedication to the McHenry Area Chamber's
Country Meadows.
KRB/jern
1257 N. Green Street, McHenry, IL 60050
815-385-4300 , 815-385-9142 (fax)
www_mchianrychombenfom * info®mthenrychomber_com
Jan 27 06 05: 01p p. 9
Apple signs to be set up at the following locations:
'1 Chamber Office window
1 Route 120 and Route 31 -George R.Justen &Son Funeral Home
1 Route 31 North and Pearl Street—First Midwest Bank
1 Route 120 at R.A.Adams
1 Route 120 and Chapel Hill Road -Riverside Chocolate Factory
1 Lincoln Road and Chapel Hill Road
1 McCullom Lake Road and Riverside Drive
1 Route 31 North and McCullom.Lake Road -LaSalle Bank
1 Route 31 North at Chili's
1 Route 31 North at Fifth Third Bank
2 Route 31 North and McCullom Lake Road-Walmart
2 Petersen Park Entrance
-
I Route 120 and Ringwood Road-Ringwood Amoco
1 Route 120 and Wonder Lake Road
1 Route 120 and Ringwood Road—Illinois State Bank
1 Route 120 at Linchpin
1 Crystal Lake Road end at Route 120—Jack !~ranks Office
1 Crystal Lake Road and Main Street—Portable Tools
1 Crystal Lake Road at Ace Hardware
1 Crystal Lake Road&Bull Valley Road—Church of Holy Apostles
1 Route 31 —Ameorc Bank
1 Route 31 South and Prime Parkway—Home State Bank
1 Route 31 South and Albany Street• Wm.Tonyan&Sons
1 Route 31 North—Gattone Pharmacy
1 Chas. Miller and Grm-n Street
CONSENT AGENDA
TO: Mayor and City Council
FROM: Daniel I Marcinko, Director of Public Works
FOR: February 6, 2006 Regular City Council Meeting
RE: Water Supply Well No. 13
Background. At the February 16, 2004 Regular City Council Meeting, the City Council
awarded the contract for the construction of Water Supply Well No. 13 to Meadow Equipment
Sales & Service, Inc. for$524,168.00. This is the City's first deep well and is located in the
Legend Lakes Subdivision.
Analysis. Meadow Equipment Sales & Service, Inc. has completed the construction of the
well and is requesting their final payment. Baxter and Woodman has inspected the project to
assure compliance with the approved plans and specifications and is recommending final
payment of$46,621.34 for work performed and material purchased for the project.
The Council may recall during the construction Meadow Equipment encountered unforeseen
conditions that resulted in additional labor and mobilization costs totaling $47,235.50. Staff is
comfortable with these additions but is recommending the deduction of$25,541.31 from the
pay request to cover the cost of additional engineering services provided by Baxter and
Woodman. Approval of the final pay request will result in a total payout of$571,403.50.
This project was approved in the 2005/06 budget for$620,000 and will be funded with capital
development fees. The following is a detailed cost analysis:
Original Contract Amount $524,168.00
Prior Payments (499,240.85)
Additions by Change Orders 47,235.50
Balance 72,162.65
Deductions (25,541.31)
Final Payment $ 46,621.34
The city has received a three-year maintenance warrantee from Meadow Equipment Sales &
Service, Inc. against all defects in workmanship and materials. Staff has reviewed the request
and recommends approval of the final payment.
Recommendation. Staff recommends approval of the final pay request to Meadow
Equipment Sales & Service, Inc. for the construction of the Water Supply Well No. 13 in an
amount not to exceed $46,621.34.
CONSENT AGENDA
TO: Mayor and City Council
FROM: Bill Hobson, Management Assistant for Community Relations
FOR: February 6, 2006 Regular City Council Meeting
RE: 2006 Fiesta Days Schedule
RECOMMENDATION: To review and accept the attached schedule for the 58t" Annual
Fiesta Days to be held July 14 through July 23, 2006 and to approve the waiver of all
associated fees for the event.
BACKGROUND: The McHenry Area Chamber of Commerce Fiesta Days Committee
develops the schedule of events for the upcoming year in December and at this time would
like to present it to the City Council for consideration. The chamber is also requesting
waiver of all parks rental fees as well as the services of the Parks, Police and Public Works
departments as they have been provided in the past.
Attachment: Letter from McHenry Area Chamber of Commerce
2006 Fiesta Days Schedule of Events
or 9= AAcHenry
Area
Chamber of
Since • Commerce
October 24, 2005
Mr. Bill Hobson
City of McHenry
333 S. Green Street
McHenry, IL 60050
Dear Bill:
As requested by the McHenry Area Chamber of Commerce Board of Directors,
we are asking for the use of Petersen Park for the following events during 2006:
• Fiesta Days —July 14tn, 15tn, 16tn, 17tn 19tn and 22"d;
• Country Meadows — September 17tn
Please let Jane or me know at your earliest convenience whether or not our
request is granted for next year. We can be reached at 385-4300 or Jane by email at
ianeC)-mchenrych amber.com.
Your continued support of the McHenry Area Chamber of Commerce and our
events is truly appreciated.
Sincerely,
ay Rial Bates
President
KRB/jem
Cc: P. Merkel
1257 N. Green Street, McHenry, IL 60050
815-385-4300 9 815-385-9142 (fox)
www.mchenrychomber.com • info@mchenrychomber.com
Jan 27 06 05: 00p p. 3
2006 FIFs"rA DAYS --SCREDULF 4F )~VENTS
Friday,.lulu 141h, 2006 Entertainment- City Stage Band
5:00 pm- 11:00 pm Veteran's Memorial Park-
Music Fest Weekend • Beer Service
National Act Night
Entertainment:To Be Announced rt
Friday July 21 2Q06
Skinner's Amusement Rides 3:00 pm to 8:00 pm
Petersen Park Kid's ]cc Cream Social
• Beer Service Kid's Entertainment
Veteran's Memorial Park
Saturday,July 151h, 2006
2:00 pm- 11:00 pin Saturday,July 22"',2006
Music Fest Weekend Sidewalk Sales
Entertainment: To Be Announced Arts&Crafts In The Park- 9:30 am to
Volleyball Tournament 4:00 pm-Veteran's Park
Plywood Boat Challenge— Antique Boat Show- 10:00 am to 3:00
McCullom Lake pm—Joey T's
Skinner's Amusement Rides Family Faith Night--4:00 prn to 10:00 pm
Petersen Park Petersen Park
• Beer Service
Sunday,July 23`u, 2006
Sunday,July 16��`,2006 Sunday,
am to 6:00 pm
l 2:00 noon- 8:00 pm Jaycees Dinner
Music Fest Weekend Parade - 1:30 pm (Route: Main St. to
Entertainment: To Be Announced Green St.to Pearl St. to
Volleyball Tournament Riverside Dr.to Washington St.
Car Show-9:00 am to 2:00 pm McHenry Area Idol Contest in Gazebo afterSkinner's Amusement Rides Parade—
Petersen Park 3:00 pm to 5:30 pm-Veteran's
• Beer Service Memorial Park
Monday,July 171h.2006 Note:There are other event*put on daring the
5:00 pm— 10:00 pin week by other organizations.
Big Wheels Race
Teen Night
Skinner's Amusement Rides
Petersen Park
Thursday,July 20"i,2006
6:00 pm -9.30 pm
Concert in the Park
Parade Marshal Reception—5:00 pm
Parade:Marshal Ceremony- 7:00-7:15 pm
Jan 27 06 05: 00p
p. 4
1.) I.D.WRISTRANDING; Every effort will be made to wisure that underage visitors
cannot receive alcoholic beverages. We will implement the same procedure used in the
past. Non-stretchable wristbands have been purchased and will he used this year.
2.) The city ordinance stating that no one may bring alcoholic beverages hito the City Parks
without a permit will be enforced,so that we are better able to control the amount of
alcoholic consumption.
3.) it will be posted at the Beer Concession: "Anyone wishing to purchase tickets must have
a wristband". "We reserve the right to refuse to serve anyone". "You must be 21 or older
to buy beer".
4.) The board has agreed that there will be no rain dates.
5.) PUBLIC WORKS SERVICES: We are requesting the City provide the usual services
of the Public Works Department without auxiliary costs to the Chamber as agreed upon
by the City Council.
6.) POLICE SERVICES: We are requesting the City provide the customary police services
without auxiliary costs to the Chamber as agreed upon by the City Council.
We are requesting approval from City Council for use of Veteran's and Petersen Parks and for a
beer and wine permit for the events held at these parks.
The Chamber Board of Directors would like to extend its thanks to the City Council and the
Public Works Dcpt.,Dept. of Parks and Recreation,and the Police De t. for their continucad help,
cooperation and Support in producing this annual festival for the citizens of McHenry.
CONSENT AGENDA
TO: Mayor and City Council
FROM: Douglas K. Maxeiner, City Administrator
FOR: February 6, 2006 Regular City Council Meeting
RE: Request for Special Event Liquor License from the McHenry
Area Chamber of Commerce for the 58`h Annual Fiesta Days Event and
waiver of license fee.
The McHenry Area Chamber of Commerce is requesting a Special Event Liquor License
and waiver of the $25 fee, to serve beer and wine at Petersen and Veterans Memorial
Parks during the 58th Annual Fiesta Days Event.
Pursuant to City Council approval of the Fiesta Days schedule of events, following are
dates and locations when beer and wine will be offered:
Petersen Park:
Friday, July 14 5:00 PM — 1 1 :00 PM
Saturday, July 15 2:00 PM — 1 1 :00 PM
Sunday, July 16 12:00 PM — 8:00 PM
Veterans Memorial Park:
Thursday, July 20 6:00 PM — 9:30 PM
The McHenry Area Chamber of Commerce has completed and submitted the required
information and obtained liquor liability insurance. As always, every effort will be
made by the Chamber to assure that underage visitors will not be served alcoholic
beverages and I.D. wristbands will be required for service.
Recommendation: To grant a Special Event Liquor License to the McHenry Area
Chamber of Commerce for the 58th Annual Fiesta Days Event on the above dates and
waive the $25 license fee, subsequent to City Council approval of the schedule of
events.
mmg
. Jan 27 06 05: 00p
V1/'L//WVVb 15:7j UADjbj"L11y VAIY I,Ih mwmkNKY 5
rrwtp�ni/oa
SPECIAL EVENT LIQUOR LICENSE APPLICATION
CITY OF MC14ENRY
FEE$25.00 APPLICATION DATE
'n
I COMPANY OR ORGANIZATION: 4.r j`t' PtRCL Ron 1 'r o 01 C.Cii
ADDRESS: ..�' J C2C�t'f'� � I ti Clnr:
PHONE NUMBER; I �' -�' lil, �
TYPE OF BUSINESS OR ORGANIZATION: ^ �/�
1~�-1' \ � VI r ! I
2. LICENSE APPLICANT: •-� DATE OF B
11 i 1
ADDRESS; CITY:
DAYTIME TELEPHONE NO t I EVENING TELEPHONE NO,
3. LOCATION WHERE SPECIAL EVENT HELD: F_ � _)l. ' lUCK *td—���! (',f. ���IL"�
(room-residen"al pnrnimm only) PC9
4. OWNER OF LOCATION WHERE SPECIAL;EVENT HELD:
OWNER'S ADDRESS'� � S C,l 1.Q n t CITY:
TELEPHONE NUMBER:; 1 t 1 !
5. DATE(,^s)OF EVENT: �_J�/l��L ��l , l`71 I lA� HOURS:
�n4t more than 3 days) ��� *
6. WPE OF ALCOHOL TO BE SERVED: ,BEER X WINE UOUOR
7. NO UNDER-ACED OR INTOXICATED PERSON(S)SHALL BE SERVED ANY ALCOHOLIC BEVERAGES.
B. DRAM SHOP INSURANCE MUST FIE OBTAINED AND A CERTIFICATE OF INSURANCE SHALL BE ATTACHCD TO THIS
APPLICATION.
AFFIDAVIT
COUNTY OF McHENRY) —
STATE OF ILLINOIS)
by '.,Hen c, 4f- (.i1 t;r o� C°Ol'Yl t(LC
hereby states tha the City of McHenry shell not Im held IiaDle for any loss.damage or In0yw#t9inwd by any person Whatever,by reesen of
the negligence of the Company,Organiralion,person or persons to whom this Ikanse PaCtellin Issued,end steal hold the City of McHenry
harmless in connection with any and sill claims arising as a result of the consumption of alcoheue liquor or as a result of the Issuance of this
license.
The undersigned oWiiss that they Well not vlolate any of the laws of the City of McHenry,of the State of Illinois,or*(the United States
of America,In the conduct odthis Special Event Liquor License One that tho statements cor"Ir►ge in INS appllsaiion are true and correct to the
best of his/her knowledge and belief.
1.7
$i nature of Applicant
SUBSCRIBED and SWORN to befont me this ��r,�
� �°�
day Of _�LiU /ylVr 2b2w.
Qc �THYP!NGILIY
+A �, W COMMISSION EM8ES
} '�� A,b AUGUST26.2009
•.�_ r ? dr.„>.
DATE ISSUED LICENSE NO.
EFFECTNE DATH(s)
a�o�
Jan 27 06 05: 00p p, 6
2006 FIESTA DAYS - SCHEDULE OF EVENTS
FridaX,July 14rh,2006 Entertainment- City Stage Band
5:00 pm - 11:00 prn Veteran's Memorial Park
Music hest Weekend • Beer Service
National Act Night
Entertainment: To Be Announced Friday,July 21",2006
Skinner's Amusement Rides 3:00 pm to 8:00 pm
Petersen Park Kid's ice Cream Social
• Beer Service Kid's Entertainment
Veteran's Memorial Park
Saturda ,tul 15�L 2006
2:00 pm- l 1:00 pm Saturday,July 22"d. 2006
Music Fest Weekend Sidewalk Sales
Enterminment: To Be Announced Arts&Crafts In The Park- 9:30 am to
Volleyball Tournament 4:00 pm-Veteran's Park
Plywood Boat Challenge— Antique Boat Show- 10:00 am to 3:00
McCullom Lake pm—Joey T's
Skinner's Amusement Rides family Faith Night—4:00 prn to 10:00 pm
Penmen Park Petersen Park-
* Beer Service
Sunday,July 16th,2006
Sunday,July 23rd2 2006
11:00 am to b:00 pm
12:00 noon- 5:00 pm Jaycees Dinner
Music Fcst Weekend Parade - 1:30 pm (Route: Main St. to
Entertainment:To Be Announced Green St.to Pearl St. to
Volleybal I'Tournament Riverside Dr. to Washington St.
Car Show-9:00 am to 2:00 pm McHenry Area Idol Contest in Gazebo afterSkinner's Amusement Rides Parade—
Petersen Park 3:00 pm to 5:30 pm -Veteran's
• Beer Service Memorial Park
Monday,July .I"th, 2006 Note:There are other events put on during the
5.00 Pro— 10:00 pm week by other organizations.
Big Wheels Race
Teen Night
Skiry r.'s Amusement Rides
Petersen Park
Thurs_dlst_v,,JulV 20-,h,,2006
6:00 pm -9:30 pm
Concert in the Park
Parade Marshal Reception—5:00 pm
Parade Marshal Ceremony- 7:00- 7:15 pm
Jan 27 06 05: 01p \
CNA Insurance Companies
CNA Plaza Declarations - New Policy
i'orAil theCammixm mfA you Make" Chicago,Illinois 60685
Liquor Liability Program
COVERAGE IS PROVIDED BY CONTINENTAL CASUALTY COMPANY Agent: Geo. F. Brown and Sons, Xnc.
118 S. Clinton - Suite 760
Chicago, Illinois 60661
Agency 11195
Polity Number Effective Date Expiration Date This policy becomes effective and expires at 12:01 a.m. Issue Date
R25 0471429 3/20/2005 3/20/2006 Standard Tlme at Your Mailing Address Shown Below,
3/18J2005
Owner Address Producer's Name and Address
MCHENRY CHAMBER OF COMMERCE CLM INSURANCE AGENCY
1257 N GREEN ST PO BOX 416
MCHENRY, IL 6005o MCHENRY,IL 60050
Licensee Address Location of Premises
MCHENRY CHAMBER OF COMMERCE
1257 N GREEN ST 1257 N GREEN ST
MCHENRY, IL 60050 MCHENRY,IL 60050
Injury, each person ---
Injury, each occurance
Limits of Injury to means of support, each occurance
Liability j ry Pp
Damage,each occurance
$1,000,000 Combined single limits
Classification of Risk: Special Events EARLY INSIDE
Eomated Annual Amount of Receipts; Bar $0.00 Package $0.00
Rate per$100 of Receipts Minimum Premium 25.0% MINIMUM EARNED
Flat Rate $0.00 $0 PREMIUM
Premium
I FLAT PREMIUM:_ $1,250.00 Policy Fee; $35.00 Inspection Fee: $0.00
Forms and G-56420-A ---
Endorsements G-11715-DIZ
forming a part G-S13042-C12
of this policy at I
!Inception G-129313-A
G-144216-A
Insured's The insured premises will close at or before 2:00 A.M. {3:00 A.M. Sunday)during the policy term
Representation of the insurance
The insured premises are inside the corporate city limits of the above shown city, town or village
Countersigned:
-• -�AuthodZed R rese tative
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Joseph P.Napolitano,Community Development Director
FOR: February 6,2006,Regular City Council Meeting
RE: Conditional Use Permit to allow outdoor vehicle storage for Enterprise Rent-a-Car, 3004 W.
Route 120
Applicant: Enterprise Rent-a-Car,Gina Frizzo
ATTACHMENTS: 1. CDD Report to the Planning and Zoning Commission
2. Application Packet
3. Ordinance approving a Conditional Use Permit for outdoor vehicle storage
STAFF RECOMMENDATION: To approve the attached ordinance granting a Conditional Use Permit for outdoor
vehicle storage at 3004 West Route 120.
Description of Request
The applicant is requesting a Conditional Use Permit to allow outdoor vehicle storage at 3004 W.Route 120. Enterprise
Rent-a-Car is proposing to relocate from their existing facility at 615 N.Front Street and occupy the existing building at
3004 W. Route 120. The number of vehicles stored on-site will vary but should average about eight (8). Customers
will be able to return vehicles at any time,even after hours.
Staff Analysis
The request meets the requirements as established in Table 31 of the Zoning Code for a Conditional Use Permit. Staff
believes this is a good location for this use, as it is close to auto dealers and auto repair shops, whose customers may
need a rental vehicle. As with other sites on Route 120 east of the river, Staff has encouraged new uses to provide
landscaping where possible to break-up the expanse of pavement. The applicants have agreed to install a landscape
planter at the east entrance and add some shrubs along the property frontage.
Planning and Zoning Commission
The Planning and Zoning Commission unanimously recommended approval of the requested Conditional Use Permit.
• Community Development Department Report File# Z-664
January 19,2006
Applicant
Enterprise Rent-a-Car
Gina Frizzo
3004 Illinois Route 120
McHenry, IL 60050
Requested Action
• Conditional Use Permit for outdoor vehicle storage
Site Information
Location and Size of Property
The subject property is approximately 13,000 s.f. located on the North side of Elm Street (Il Route 120),
west of Erin Street. Commonly referred to as 3004 W. Route 120.
Comprehensive Plan Designation
Commercial
Existing Zoning and Land Use
The subject property is currently zoned C-5 with an existing building on site.
Adjacent Zoning and Land Use
North: C-5, existing commercial development
South: I-1, existing industrial development
East: C-5, existing commercial development
West: C-5, existing commercial development
Description of Request
The applicant is requesting a Conditional Use Permit to allow outdoor vehicle storage. The vehicles are
rental vehicles for Enterprise Rent-a-Car.
Staff Analysis
Staff has review the Conditional Use request and finds that outdoor storage will not negatively affect the
site or the existing area. This is an existing site, which currently does not comply with several
components of the Zoning Ordinance. The site does not meet the required 24-foot drive aisle between the
parking spaces and the building up front or current landscape requirements, but because it is an existing
site with existing zoning we do not require a variance for these requirements.
Site Plan
The plan shows possible storage of vehicles in front along Route 120, along the east side the building,
behind the building or inside the building. Very few cars would be stored for long periods of time on this
site, so the area provided is sufficient. Customer parking would be up front along Route 120.
Conditional Use Permit
A Conditional Use Permit is required to allow outdoor vehicle storage in the C-5 zoning district. Staff
has reviewed the request based on Table 31 Approval Criteria for Conditional Uses in the Zoning Code.
1. Traffic Analysis. The addition of outdoor vehicle storage will not increase the vehicle traffic at
this location. The request meets this requirement.
File#Z-663 Page 1 of 3
Community Development Department Report File # Z-664
January 19,2006
2. Environmental Nuisance. The outdoor storage of vehicles will not create glare, dust, odor,
blockage of light or air, significant noise or other adverse environmental effects of a type of
degree not characteristic of Permitted Uses in the zoning district. The request meets this
requirement.
3. Neighborhood Character. This proposed outdoor vehicle storage would fit harmoniously with
the man-made character of the surrounding. This request meets this requirement.
4. Public Services and Facilities. The proposed outdoor vehicle storage will not require existing
community facilities or services to a degree disproportionate to that normally expected of
Permitted Uses in the district, nor generate disproportionate demand for new services or facilities,
in such a way to place undue burdens upon existing development in the area. This request meets
this requirement.
5. Public Safety and Health. The proposed outdoor vehicle storage will not be detrimental to the
safety of the employees,patrons, or visitors on this site. This request meets this requirement.
6. Other Factors. No other factors cited.
Staff supports the requested Conditional Use Permit.
Staff Recommendation Prior to Public Hearing
Conditional Use Permit. Approval of a Conditional Use Permit for outdoor vehicle storage. Staff finds
that the requirements in Chapter XIV Table 31 of the Zoning Code have been met.
Attachments
• Location Map
• Application Packet(Form A and Form C)
• Narrative
• Site Plan(3 sheets)
File#Z-663 Page 2 of 3
Community Development Department Report File# Z-664
January 19, 2006
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LOCATION MAP
File#Z-663 Page 3 of 3
Me Numb er Z—61'i q .. _
PUBLIC HEARING APPLICATION
Planning and Zoning Commission
City of McHenry
333 South Green Street C McHenry,IL 60050 c Tel: (815)363-2170 Fax:(815)363-2173
1. Name of Applicant -k-�'% 4 •A ' Ll Tel g`�'�• g `1 93'3
Address no 4 -x-t- Fax
2. Name of Property Owner Tel
(If other than Applicant) Fax
Address
3. Name of Engineer L4 GL— — Tel
(If represented) Fax
Address
4. Name of Attorney Tel
(If represented) Fax
Address
5. Common Address or Location of Property
6. Requested Action(s) (check all that apply)
Zoning Map Amendment(Rezoning) _Zoning Variance-Minor
Conditional Use Permit Zoning Text Amendment
Zoning Variance _Other
Provide a brief description of the Requested Action(s). For example, the operation that requires a
Conditional Use Permit, the specific Zoning Variance needed, or the new zoning classification that is
requested:
Fes. ` 1
7, Current Use of Property VCR i
8. Current Zoning Classification of Property,Including Variances or Conditional Uses
C,-
9, Current Zoning Classification and Land Use of Adjoining Properties .
North. C,c-,>
South.
East: �✓
West:
10. Required Attachments(check all items submitted)
e._ refer to the Public Hearing ements C e klist to determine the required attachments.
40�
1. Application Fee(amount)$ ��
..r 3. FORM A-Public Hearing Application
t� 4, FORM B-Zoning Map Amendment(Rezoning) Application
_5. FORM C-Conditional Use Application
6. FORM D-Zoning Variance Application
-7. Proof of Ownership and/or Written Consent from Property Owner in the Form of an
Affidavit
/8, Plat of Survey with Legal Description
✓_9, List of Owners of all Adjoining Properties
_-�10. Public Hearing Notice
11, Sign(Provided by the City,to be posted by the Applicant)
__I/-12, Site Plan
13. Landscape Plan
14. Architectural Rendering of Building Elevations
15, Performance Standards Certification
16. Traffic Analysis ��
17. School Impact Analysis
FORMA Page 2of3
I1. Disclosure of interest
The party signing the application shall be considered the Applicant. The Applicant must be the owner
or trustee of record, trust beneficiary, lessee, contract purchaser, or option holder of the subject
property or his or her agent or nominee.
licant is Not Q3Lmer
If the App scant is not the owner of record of the subject property, the application shall disclose the
legal capacity of the Applicant and the full name, address,and telephone number of the owner(s). In
addition, an affidavit of the owners(s) shall be filed with the application stating that the Applicant has
the authority from the owners(s)to make the application.
A 1'cant or Owner is Corooration or Partnership
If the Applicant, owner, contract purchaser, option holder, or any beneficiary of a land trust is a
corporation or partnership, the application shall disclose the name and address of the corporation's
officers, directors, and registered agents, or the partnership's general partners and those shareholders
or limited partners owning in excess of five percent of the outstanding stock or interest in the
corporation or interest shared by the limited partners.
Annlicant or Owner is a land Trust
If the Applicant or owner is a land trust or other trust or trustee thereof, the full name, address,
telephone number,and extent of interest of each beneficiary shall be disclosed in the application.
12. Certification
I hereby certify that I am aware of all code requirements of the City of McHenry that relate to this
property and that the proposed use or development described in this application shall comply with an
such codes.
I hereby request that a public hearing to consider this application be held before the Planning and
Zoning Commission, and thereafter that a recommendation be forwarded to the City Council for the
adoption of an ordinances) granting the requested action(s), including any modifications to this
application or conditions of approval recommended by the Zoning Board of Appeals or City Council.
Signature of Applicant(s)
print Name and Designation of Applicant(s)
L.
FORM A Page 3 of 3
FORM C File Number - , q
CONDITIONAL USE PERMIT
Planning and Zoning Commission
City of McHenry
333 South Green Street a McHenry,IL 60050 c Tel: (815) 363-2170 Fax: (815)3 63-2173
Table 31 of the City of McHenry Zoning Ordinance provides that in recommending approval or
conditional approval of a Conditional Use Permit,the Planning and Zoning Commission shall transmit to
the City Council written findings that all of the conditions listed below apply to the requested action.
ptPace resvond to each of these conditions as it relates to your request.
1 Traffic
Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has
been minimized.
2 Environmental Nuisance
Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or air, or other adverse
environmental effects of a type or degree not characteristic of permitted uses in the zoning district have
been appropriately controlled.
3 Neighborhood Character
The proposed use will fit harmoniously with the existing natural or man-made character of its
surroundings and with permitted uses in the zoning district. The use will not have undue deleterious
effect on the environmental quality, property values, or neighborhood character existing in the area or
normally associated with permitted uses in the district,
Q, publid Services and Facilities
The proposed use will not require existing community facilities or services to a degree disproportionate to
that normally expected of permitted uses in the district, nor generate disproportionate demand for new
services or facilities,in such a way as to place undue burdens upon existing development in the area.
5 public Safety and Health
The proposed use will not be detrimental to the safety or health of the employees, patrons, or visitors
associated with the use nor of the general public in the vicinity.
ti Other Factors
The proposed use is in harmony with all other elements of compatibility pertinent to the Conditional Use
and its particular location.
ORDINANCE NO.
AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT
TOALLOW OUTDOOR VEHICLE STORAGE FOR
ENTERPRISE RENT-A-CAR AT 3004 WEST ILLINOIS ROUTE 120,
IN THE CITY OF MCHENRY,MCHENRY COUNTY,ILLINOIS
WHEREAS, a petition has been filed with the City by Enterprise Rent-a-Car requesting a
Conditional Use Permit for the property legally described on "Exhibit A", attached hereto and incorporated
herein;the"SUBJECT PROPERTY", and
WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission
on January 19, 2006, in the manner prescribed by ordinance and statute; and
WHEREAS, as a result of said hearing, the vote of the Planning and Zoning Commission
recommending approval of the requested Conditional Use Permit was approved unanimously; and
WHEREAS, the City Council has considered the evidence and recommendations from the Planning
and Zoning Commission and finds that the approval of the requested Conditional Use Permit is consistent
with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals and
general welfare of its residents.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
MCHENRY, MCHENRY COUNTY, ILLINOIS,AS FOLLOWS:
SECTION 1: That the SUBJECT PROPERTY, be granted a Conditional Use Permit for outdoor
vehicle storage.
SECTION 2: In granting said Conditional Use Permit, the City Council finds that the requirements
of Table 31 of the Zoning Ordinance have been met in that:
1. The requested use will not adversely impact traffic not otherwise typical for permitted uses
in the zoning district;
2. The requested use will not create an environmental nuisance with any adverse effects of
noise, glare, odor, dust, waste disposal, blockage of light or air not otherwise typically of
permitted uses in the zoning district;
3. The requested use will fit harmoniously with the existing natural or man-made character of
the surrounding area;
4. The requested use will not require community facilities or services not otherwise typical for
permitted uses in the zoning district;
5. The requested use will not be detrimental to the safety or health of the employees, patrons or
visitors associated with the use,nor the general public in the vicinity; and
6. The requested use is in harmony with all other elements of compatibility pertinent to the
conditional use and its particular location.
1
SECTION 3: Approval of the Conditional Use Permit is hereby conditioned on the "SUBJECT
PROPERTY" being developed in accordance with the Site Plan, Floor Plan and Elevations (3 sheets),
prepared by Karson and Associates, Inc. attached hereto as Exhibit B.
SECTION 4: All Ordinances or parts thereof in conflict with the terms and provisions hereof are
hereby repealed to the extent of such conflict.
SECTION 5: This Ordinance shall be published in pamphlet form by and under the authority of the
corporate authorities of the City of McHenry,McHenry County, Illinois.
SECTION 6: This Ordinance shall be in full force and effect from and after its passage, approval,
and publication in pamphlet form as provided by law.
PASSED THIS DAY OF , 2006
AYES:
NAYS:
ABSTAINED:
ABSENT:
NOT VOTING:
APPROVED THIS DAY OF , 2006
MAYOR
ATTEST:
CITY CLERK
2
EXHIBIT A
Lot 13 and part of Lot 14 described as follows: Boginniag at the Northwesterly corner of Lot
14 "running thence SoutheasEerly along tho Northerly line of said Lot 14 a distance of".10.0)
feet, thence Southwesterly parallel with the Westerly line of said Lot 14 a distance of 15M
feet to a point in the Southerly line of said Lot 14 wbid is 20.00 feet southeasterly fromffic,
Souffiwesterly corner thereof-, thence Northwesterly edong said Southerly line, of Lot 14
aforesaid a distance of 20.00 fed to said Southwesterly corner`. thence Northewterly along the
i&,eswrly line of said Lot 14 a distance, of 159.7 fa-t to the point of begi", , in Conway's
r
Subdivision, a subdivision of part of the West Half of the Southwester Quarter of Section 2 5,
Towil,Wip 43 North, Range 8 East of the TUrd Principal meridian, aword* 'to the Plat
thereof recorded August 16, 1923, as Document No, 60164, in BLvk 4 of Fla[$, page 9.0, in
IvIcHemy Coanty, Illinois (except that part thereof taken for highway purposes by Circuit
Court Condeamatiort No. 92ED5)- Hereinafter referred to as "Parcel One.
3
EXHIBIT B
Site Plan,Floor Plan and Elevations
On File with the City Clerk
4
Z
y
AGENDA SUPPLEMENT
To: Mayor and City Council
From: Pete Merkel, Director of Parks&Recreation
For: February 6, 2oo6 Regular City Council Meeting
Selection Committee Recommendation:
To approve the contract with Bonestroo, Devery&Associates, Libertyville, IL. to provide
Parks and Recreation Master Plan professional services and reimbursable expenses not
to exceed$37,300.
B&d=ound
Request for proposals for Parks and Recreation Master Plan services were distributed in
mid November to qualified planning firms. Six firms submitted proposals to provide
professional services.
A selection committee was formed to evaluate the proposals, conduct interviews, and
recommend to the City Council the best qualified firm to perform this Master Plan
project.
The selection committee consisted of Parks and Recreation Committee Chairman
Peterson and staff members Pete Merkel, Cindy Witt, and Bill Hobson.
The selection committee met on Friday, January 6 to select the firms that would be
considered for a final interview. Four planning firms were selected for the interview
process. Interviews were conducted on Thursday, January 12, and Friday, January 13,
2oo6.
Based on the evaluation of the proposals submitted, the interview process and the
experience of the project team, the committee would recommend entering into a
professional services contract with Bonestroo, Devery&Associates to provide Parks and
Recreation Master Plan services to the City of McHenry.
A copy of the request for proposals and the contract document submitted by Bonestroo,
Devery&Associates is attached for City Council Review.
Attachments: Request for proposals— Bonestroo, Devery&Associates Contract
/Pete/2oo6 Agenda Supplements/Selection Committee Recommendations
CITY OF MCHENRY
DEPARTMENT OF PARKS &RECREATION
REQUEST FOR PROPOSALS—PARKS &RECREATION MASTERPLAN
NOVEMBER 2005
I INTRODUCTION
The City of McHenry is requesting proposals from qualified planning firms for
professional services to complete our Parks and Recreation Master Plan project. A
Community Needs Assessment Survey has been completed by Management Learning
Laboratories, Winston-Salem, North Carolina. The final report was presented to our
City Council on October 17, 2005.
The next phase of this Master Plan project is to develop a long range land use and
facility plan for the City of McHenry. The successful firm will work with elected officials
and staff to establish recommendations for existing facilities and create a
comprehensive plan for future park acquisition and facility development.
II OBJECTIVES
The objectives of the Master Plan process include:
• Defining the goals and objectives for Park and Recreation facilities and
their usage.
• Providing short, intermediate and long-range direction for park and
facility planning and development.
• Establishing priorities and recommendations for existing and future.park
and facility development.
• Developing a systematic plan that maximizes the park, recreation and
open space opportunities for McHenry residents.
III SCOPE OF THE PROJECT
1. The prospective firm will coordinate a comprehensive process that will strive
to meet the objectives listed above.
2. It will be the responsibility of the firm to research the past and current City of
McHenry Planning effort related to leisure services within the community.
Related documents available:
• History of Parks and Recreation Department
• City of McHenry Comprehensive Plan
• Riverwalk Master Plan
• Natural Resources Management Plan— February 2005
• Needs Assessment Survey— October 2005
• Park Inventory and Facilities Chart- 2005
• Bicycle and Pathway System Plan - 2004
• Petersen Park Addition Plan- 2004
3. Reporting to and collaborating with the Park and Recreation Committee and
City Council during each stage of the planning process. Meetings should
include two working meetings with the Parks and Recreation Committee and
an additional meeting to present the final draft for Committee review. The
final plan will be presented to the City Council at a regularly scheduled
meeting.
4. Assisting the committee and staff with identifying key stakeholders that
should be involved in the process.
5. Integrating public input to ensure that the plan is relevant and representative
of the community's needs.
6. Providing the staff with ideas for promoting the plan to create increased
awareness and participation.
7. Comparing the needs with the available inventory of recreational facilities and
identifying future facilities that will be needed.
8. Analyzing each park for opportunities to meet system-wide needs.
9. Recommending priorities for implementation.
10. Developing budget estimates for the priority improvements.
11. Preparing a capital improvement plan identifying possible funding sources.
12. Develop a land acquisition plan that will provide for future natural resource
protection and allow for adequate open space areas for future facilities.
IV PROJECT DELIVERABLES
Consultant products should include the following:
• 30 copies of full draft reports for review by the city officials;
• 50 copies of the final reports, including all maps and exhibits with an
executive summary of the recommendations;
• Two sets of associated color maps and photographs in full-size format and
mounted on boards; and
• A copy of the complete text and maps in electronic format compatible with
the City's hardware and software system.
V SUBMITTAL REQUIREMENTS
All proposals should contain all of the following:
I. A statement of qualifications and indications of relevant experience of the
firm, as well as specific individuals who will be responsible for execution of
the project, including qualifications of any sub-consultants named in the
proposal.
2. A program of proposed work at a level of detail sufficient to indicate the
consultant's complete understanding of and responsiveness to, the issues
outlined in the Scope of Work.
3. A description in detail of. the procedures and methodology to be used in
completing the services requested.
4. Supporting examples of previous related efforts and at least three Park and
Recreation agency references.
5. A detailed timeline showing the starting and completion dates, by month at
least, for all tasks and deliverables for the project.
6. A detailed description of resources to be allocated to the project, by task,
during the course of the project. Indicate key staff persons and labor hours
for each work task in the proposed work program.
7. A detailed description of direct and indirect costs needed to complete and
deliver the items requested.
8. The name, title, addresses and telephone number of the individual authorized
to negotiate and contractually bind the company during the period of the
proposal evaluation.
9. A statement that the proposal is binding for not less than 90 days after the
proposal due date.
10. Alternatives, enhancements or suggestions to the items requested in the RFP,
are encouraged.
VI PROPOSAL EVALUATION
Proposals will be evaluated by a committee composed of City of McHenry
Administrative Staff, Parks and Recreation Department Staff, and selected members of
the City Council.
Selection of the consultant will be based on the firm's ability to meet the following:
1. Demonstrated overall experience of the responding firm(s) and expertise of
individuals who make up the study teams.
2. Quality and soundness of the proposal and the extent to which the proposed
work program reflects a thoughtful and creative approach to the Scope of
Work.
3. Extent to which the community issues will be addressed by the proposed work
program and methodology.
4. Proposed time frame for completion of the effort.
5. Proposed cost with a schedule for payments.
After reviewing the proposals, the selection committee will conduct interviews with
certain consultants to select finalists for consideration. Following the consultant's
selection, the city intends to enter into a professional services agreement that specifies
the consultant's obligations for completing the project.
All questions regarding this RFP should be addressed to:
Pete Merkel
Director of Parks &Recreation
333 S. Green Street
McHenry, IL 6oO50
(815) 363-2i6o
VII CITY OF MCHENRY RESERVATION OF RIGHTS
The City reserves the right, at its sole discretion, to use without limitation any and all
information, concepts and data submitted in response to this RFP, or derived from
further investigation of such proposals. The City further reserves the right at any time
and for any reason to cancel this solicitation, to reject any and all proposals, to
supplement, add to, delete from or otherwise change this RFP as determined in the sole
and absolute discretion of the City. The City may seek clarifications from a respondent
regarding his or her proposal at any time and failure to respond promptly may be cause
for rejection. The City also reserves the right to interview only those respondents it
determines shall provide the most advantageous services and to negotiate with one or
more respondents to contract terms acceptable to the City.
VIII TERMS AND CONDITIONS
Responses to this RFP shall be opened in private by City officials to avoid disclosure of
contents that may contain confidential or proprietary information to competing
respondents. The City will. not be liable in any way for any costs incurred by
respondents in replying to this RFP. Any modification or clarifications of this RFP will
be distributed by the City,via first class mail to each respondent.
Respondents should disclose with their proposal, whether they perceive any potential or
perceived conflicts with regards to relationships with staff or City representatives.
Respondents should not have contact with any staff or City Elected officials other than
the Director of Parks and Recreation or City Administrator during this process. Contact
with staff or City Elected Officials besides the Director of Parks and Recreation or City
Administrator is not appropriate and could be cause for rejection of the proposal.
IX COMPLIANCE WITH STATE LAW
The respondents shall certify compliance with all applicable laws and regulations by
completing the Respondent's Certification Form attached as Exhibit A.
X CONFIDENTIALITY
The City Administrator, Assistant to the City Administrator and the Director of Finance
of the City of McHenry shall examine the proposals to determine the validity of any
written requests for nondisclosure of proprietary of confidential information. After
award of contract, all proposals, as well as other documentation submitted by the
respondent pertaining to this RFP will be considered public information, unless
otherwise determined by the City.. All data, documents and other information developed
as a result of contractual services entered into between the City and a respondent shall
become the property of the City. A respondent must inform the City, in writing, of the
exact materials in the proposal which it believes are proprietary or confidential and
should not be made a part of the public record in accordance with the Illinois Freedom
of Information Act. The respondent will be financially responsible for all expenses of
the City or the respondents, in defending the denial of access to such material pursuant
to a Freedom of Information Act request.
Exhibit A
STATEMENT OF PROPOSAL FOR PROFESSIONAL SERVICES
CITY OF McHENRY PARKS & RECREATION MASTER PLAN
To: Doug Maxeiner
City Administrator
City of McHenry
333 S. Green Street
McHenry, IL 60050
From:
Respondent:
Address:
City, State, Zip Code:
Contact Person:
Phone Number: ( )
In compliance with the RFP, the undersigned hereby furnishes the information
requested and certifies that all information and statements contained herein are true
and correct.
It is understood and agreed that the City and/or consultants retained by the City may
conduct such investigations as are necessary and appropriate to verify the undersigned's
qualifications and proposal. The undersigned hereby authorized references and any
other parties listed in his or her proposal to furnish the City with any information the
City may request, including, but not limited to, performance of previous work. The
undersigned hereby releases any and all such parties from any legal responsibility
whatsoever of having furnished such information to the City.
Business Name: Corporate Seal:
Signature: Print or Type Name:
Title: Date:
PROPOSALS DUE: DECEMBER 9, 2005 - 5:00 PM C.S.T.
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1860W�Wlncie tor Ro.ad, Sue 1 6 ■.LlberBonestroo yvilte, - � .. - •.
IL 60048.
11111�, DE'_Vel"y & �ffice:`847-816-1631 Fax: 847-816-3.762 ;
Msodate' s
vuww.bonestroo:com • � -
Erigineers. Architects
January 27,2006 , .
if Mr. Pete Merkel, Director
Parks and Recreation department,
i Cityof 1V1°cHenry.
333 South:Green Street.
I McHenry;Zll'mois .60050
Re:-. City.of McHenry Parks and 1Recreation Department
Master Plan Contract for PrOfeSSioIlal Services
o �estroo Project Nuriiber:M-01585=05001-:a'
Dear Mr. Markel:
We-,are~excited that .the C>ty of McHenry has. selected.Bonestroo Devery 8i. Associates as their
planning consultant for the preparation of a S-Year Master Plan for.the City of McHenry Parks
and R-ecreati�on Departnent. •We.look forward to workin with you,-tl e City Council, the City
Staff, and the Citizens of McHenry on.this Dian.
gnclosed are two copies of a contract for'the professional plagu ing services. This contract is
based on our submittal dated December 9 2005 and &tar curre
nt understanding of your needs
following a subsequent January 23rd meeting in your offices. Please execute bath copies-where,. - � .
shown aridreturn one0opy.w Bonestroo.
We are ready t.6 get sfarted aril look forward to a long relationship with the Ci#y of.McHenry and
+ the Park and Recreation Department.
Sincerely, . .
BONESTROO DEVERY &ASSOCIATES.
Thomas S.'Palansky, P.E::
I. . Branch.manager
TSP/SM1 1h
Enc1L `Conti'ttual-Documents
pm4dt lvvall )j &9RQs2,ow,"ntsZontractTransmttal.iioc
Statement of Qualifications & contract
is
Bonestroo City of McHenry, Illinois
■ :m Devery & Five Year Parks and Recreation
" Associates Comprehensive Master Plan
Engineers■Architects
r Bonestroo Devery &Associates
1860 W. Winchester Road, Suite 106
Libertyville, IL 60048
Phone: (847) 816-1631
Fax: (847) 816-3762
Contact Person:
Steven M. Halberg, RLA
Senior Landscape Architect
E-mail: shalberg@bonestroo.com
ti January 27, 2006
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Bonestroo Devey&Associates
Statement ofoua//Acadons and contras for a/vofMcHeniys-Year comprehensNe Master man
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r Table of Contents
3
❑ Letter of Transmittal
❑ Profile and General Qualifications ............Section 1
❑ Special Bonestroo Qualifications ..............Section Z
❑ Staff Qualifications ...................................Section 3
❑ Bonestroo Benefits...................................Section 4
❑ Planning Process......................................Section 5
❑ Compensation Section G
❑ Resource Allocation by Task......................Section 7
❑ Terms and Conditions..............................Section 8
❑ Schedule of Fees ......................................Section 9
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Bonestroo Devefy&Associates 1
statement ofOuallflaulons and contact for Go,ofMCHenry5--Year comorehensNe Master Plan
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l Bonestroo nroffie and General Quaiifi "cations
Bonestroo, Rosene,Anderlik&Associates, Inc. (Bonestroo) is headquartered in
St. Paul, MN,and has branch offices in Libertyville, Illinois, Milwaukee,WI,
Willmar,St. Cloud and Rochester, Minnesota. We are geographically positioned
to be accessible to large and small communities throughout the region.A
subsidiary, Northern Environmental,also maintains offices in Illinois,Wisconsin,
f Michigan, and Iowa. Northern Environmental offers a wide range of services
1 covering nearly every aspect of geology, hydrology and environmental
engineering. The Bonestroo/Northern staff totals more than 400 personnel.
"One Call—One Company' ... this is the Bonestroo way.
Bonestroo was founded in 1956 and has provided architectural and engineering
services to all types of public and private clients including Park Districts and
municipal Parks and Recreation and Public Works Departments. These services
have included the preparation of comprehensive and master plans to meet
current and future parks and recreational needs.As a result,we have strong
expertise in the master planning process from the early stages of background
gathering and site analysis, to developing and presenting the final master plan
and beyond, into constructing the finished product.Always designed with
implementation in mind, our plans are known for ease of funding, obtaining
permits,and constructability because we involve key stakeholders including
operations,and maintenance staff. Our built projects will be a sustainable
feature in the Lindenhurst community.
Neighborhood parks, open spaces and trails are amenities that add to a
community's value and enhance residents'quality of life.We place a high level
of importance on these master planning issues with our landscape architects
knowing how to combine engineering technology and the beauty of natural
elements to make the most of a site.We understand what will fit well and thrive
in your surroundings,and can develop successful park areas, including trails,
bridges, aquatic centers, ice rinks, and park buildings the residents will enjoy for
jyears to come.
Another important consideration in the master planning process is the
{ incorporation of stormwater and natural resource site-specific issues.As
! requirements have grown over the years,so have the stormwater and natural
resource capabilities of the firm.We've gone from primarily water resource
engineers and technicians to a multidisciplinary team of engineers,wetland and
natural resource scientists, hydrogeologists, landscape ecologists, and GIS
specialists. In fact, our local Libertyville staff includes engineers who are certified
by the Lake County Stormwater Management Commission.
` Preparation of a multi year comprehensive master plan for parks and recreation
1 facilities requires the capabilities and experience of a professional staff of
landscape architects; recreational planners and designers; water and natural
resource scientists; and civil, traffic and environmental engineers. Today,
Bonestroo's staff includes 40 year veterans and recent college graduates—a mix
that allows us to combine new ideas and state-of-the-art technologies with
seasoned experience.Along with this formidable team is the firm's commitment
to the goal of exceptional service by establishing and maintaining long-term
relationships with our clients. Our history of growth reflects successful
experience with understanding our clients'needs and providing them with
responsive service. The continuous pursuit of quality, including meeting or
exceeding our clients'expectations, remains paramount at Bonestroo.
I Bonestroo Devey&Associates 1
M Statement of Qua//flcavons and Convad for City ofMcHenry5-Yeai Comprehens/ve MasterP/an
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Our parks, natural resources and recreation facility master planning expertise
include professionals that not only have an extensive background in the related
disciplines but also in inventory wetlands,statistical analysis and market
research. These capabilities permit evaluation of existing demand for facilities
and the current facilities'ability to meet future demand.
Bonestroo recognizes the importance of developing a master plan that will meet
the requirements of all applicable regulatory agencies. To this end, the firm has
specialists that understand the pertinent regulations to permit the planning of
facilities that satisfy those regulations.
jProfessionals who can create graphic presentations and layouts that
communicate clear visual and verbal presentation of complex plans and ideas
are important members of the master planning project team. They are an
integral part of facilitating and generating citizen participation in public projects,
if necessary.
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Sonestroo Devay Associates
Statement 01'Oua/1Ncat/ons and contradforC/tyofMcHenry5-year ComprehensAv A tterp/an 2
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special Bonestroo Qu " "p �/�fications
We believe that the Bonestroo team provides unique and special qualifications
to the City of McHenry. Our multi-disciplinary team has worked together on
numerous planning and design projects that are similar in scope. We have
assisted our clients in the process of preparing vision statements, budgets,
funding alternatives, and phasing plans for the implementation of their
comprehensive plans.
Our planning and design process follows the"benefits approach,"identifying
PP fy 9
the Individual, community, environment and economic benefits for the study
area.
Bonestroo offers several disciplines on the proposed project team,which will
benefit the City of McHenry in the pragmatic development of comprehensive
planning, design alternatives,and solutions.We are involved as a firm with the
National Park&Recreation Association, the Wisconsin Park and Recreation and
Parks Association, and the Illinois Park and Recreation Association.We have
J been involved as presenters at educational sessions,sponsors and exhibitors.
Our planning and design process offers you master planning professionals who .
are skilled in the facilitation, consensus and communication to result in common
vision,goals and plan elements.
Our extensive experience in taking projects from the planning level to the final
ribbon-cutting offers accurate construction cost data,which will benefit you in
the budgeting planning process.
For example, Bonestroo has recently completed, or is currently working on the
following projects:
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I Bonestroo Devefy 6 Associates 3
Statement ofouallflcations and Contract for otyofMcHeniy5-Year comprehenslve Awter Plan
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Staff Qualifications
Bonestroo has assembled a qualified and experienced team for the City of
McHenry —Five Year Parks&Recreation Comprehensive Master Plan project.
{ Each team member brings a unique set of skills and relevant experience to your
J project,as well as the demonstrated ability to work efficiently and effectively
with the other team members.As previously noted,we can accomplish all of
the necessary tasks utilizing in-house staff—a One Call One Company
approach.
► Steven M. Halberg, RLA. Project Manager/Landscape Architect
As Project Manager,Steve will be responsible for client communications,
public meetings and the overall Master Plan framework. He will also see that
the wide variety of stakeholders'opinions,goals,and values are reflected in
a plan that will be implementable.
In addition to Project Manager,Steve has experience in site-level recreational
design and planning on numerous passive and active parks and natural
( recreation areas. He will work with the team to assess the development
J potential as well as direct the actual site planning and concept planning for
all City of McHenry park sites.. He will coordinate the overall big picture
comprehensive planning and phasing.
► Tom Palansky,PE—CVVC!C Manager.
As the operations manager of Bonestroo, Tom Is responsible for overseeing
all engineering,design, consulting and field inspection services of the firm's
Illinois office. Tom brings more than 24 years of project/program
management, engineering, technical sales, marketing, operations, and
municipal engineering experience to the Libertyville office. Past experience in
site design and stormwater management includes the Outdoor Aquatic
Center for the Mundelein Park District, the Country Walk Development and
the Long Lake Shoreline Stabilization projects for the Round Lake Area Park
1 District.
► David Burch, Park Planner-
Dave approaches his work at Bonestroo as a team player with a commitment
to excellence in designing places for people.An experienced landscape
designer and facilitator, he places a priority on effective communication during
all project phases. Dave's multi-faceted experience is as follows:
► John Langhoiff, GIS-Mr.John Langholff will serve as the Lead Engineering
Technician on this project. He has served in this capacity on similar projects for
+ practically all our governmental agency clients, and will make certain the
preparation of the drawings in Autodesk Map 3D are conducted in an accurate
and cost-effective manner. He brings to this project over 21 years of related
. experience.
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Bonestroo Devefy 6 Associates 4
M statement of Oualiilcatlons and Contract for Clty ofMcHeny5--Year Comprehensive Master Plan
► Amy Pikalek, P.E.—
Project Engineer: Ms. Pikalek is a member of Bonestroo's Parks, Natural
Resources&Architecture Group. Her primary responsibilities involve
engineering and design of park and recreation and general municipal civil
projects. Having a solid background in environmental engineering,Amy brings
valuable insight to Bonestroo's natural resources projects.A particularly versatile
member of the Bonestroo team, she also performs construction inspection and
I assists in client communication and coordination efforts
► John Briggs, PE—Project Engineer:
( As a senior civil engineer,John will lead the parks survey and assessment tasks.
l He will also be responsible for providing budgetary information regarding
proposed upgrades and expansions. John has over 10 years of experience in
Lake County and has been a project engineer on numerous capital
improvement projects for the Village of Lindenhurst.
1 ► Brian S. Lennie—Environmental Scientist:
As Senior Scientist, Mr. Lennie manages other staff scientists; conducts water
I resource management studies, lake studies,wetland studies; and prepares
designs for stormwater ponds,streambank stabilization, landscape plans,
wetland creations,and wetland restorations. Brian also plans and completes
field investigations including wetland delineations,storm sewer,waterway and
natural resource inventories and manages the construction of natural resource
related projects.
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Bonestroo Devey&Associates 5
Statement of Qua//flcatlons and Contract for City ofMcHenry5-Year ComprehensNe Master Plan
Bonestroo Benefits
One of the key reasons why Bonestroo has established so many long-term
client relationships is due to our ability to provide quick responses and
accurate solutions to the most complex of engineering,planning,
permitting,water resources,funding and construction related challenges.
We are a pragmatic and solutions based company that focuses on
municipal and park&recreation planning related services.We pride
ourselves on having the corporate bench strength and local experienced
staff to be able to provide our clients with cost-effective,yet innovative
technical solutions.
We believe our team is uniquely qualified to provide all of the necessary
field data collection, analysis,synthesis, conceptual site and master
planning for the City's Comprehensive Park and Recreation Master Plan.
Our team's strengths include:
❑ Strong Park and Recreation Planning Background—Bonestroo's
team includes individuals with many years of park and recreation
f facility master planning, including a number of years of first hand
I park operation and management experience.
❑ Proven Team—The proposed project team,which is comprised of
I Mssrs. Halberg, Palansky, Burch, Langholff, Lennie and Ms. Pikalek
1 have worked on similar master planning projects. This is a proven
team.
I ❑ Personnel and Availability for Timely Project Completion—In
addition to the key personnel shown for this project, our team has
over 30 additional planners, landscape architects, engineers, CAD
staff and GIS technicians. We have the people resources necessary
1 to meet your project timeline. Our firm has 50 years of experience
in meeting aggressive project time frames and we are not going to
treat the City of McHenry any differently.
I ❑ Experienced, In-house Personnel—We have the ability to provide
all of the required services utilizing in-house personnel. Our
personnel include registered landscape architects and engineers,
planners, ecologists, surveyors, designers,wetland scientists,
limnologists,and other technical disciplines. Many members of
this team have been with the Bonestroo organization for more
than 20 years.
❑ Financial Stability-Bonestroo has a very strong and tenured
management team,and an excellent balance sheet. Our corporate
history dates back to the mid 1950's and have been in the
' Chicago area for more than 20 years.
Our scope of services will require dedication, hard
work and a great deal of focused effort. Being part
of a championship team Is never easy,but It Is
always worth It at the end of the game.
i jj Bonestroo Devery&Associates 6
M Statement ofOuallflcatlons and Contract for C/1yofMcHenry5-Year ComprehensNe Master Plan
I
1 inning /process
Our planning process is best characterized as an interactive, iterative,
participatory process with all the stakeholders included. The stakeholders
consist of those individuals or groups that will be most impacted by the
final master plan. We would initially identify the primary stakeholders as the
City Council, Park and Recreation Committee, City Staff, and special interest
groups such as baseball, softball, soccer, and swim associations. The
McHenry service organizations such as Kiwanis, Lions, Rotary, and general
public are also principal stakeholders in recreational programs and facilities
in the City of McHenry. Opinions of the stakeholders would be solicited
often and throughout the in-depth planning process. This involvement
would take place through public forums, design charettes [working think-
tank sessions], and other review and comment meetings.
Our goal is to obtain the best information and input possible to serve as
the foundation for the comprehensive park and recreation master planning
effort.
❑ Pre-Planning Phase and Project Kick-off
The initial project Kick-off meeting would be an open house hosted by the
Mayor, the City of McHenry City Council, the Park and Recreation
Committee, and Bonestroo. This open house would serve to set the stage
for the master planning effort.
The Bonestroo Team recog
nizes the previous significant involvement of the
community in the success of the existing park and recreation programs and
! facilities. We intend to continue and build on that success and to foster
I and expand that involvement by including as much public participation and
input in as many phases of the master planning process as possible. Our
proposed project timeline and identified tasks demonstrate that continued
involvement.
We propose to use an Open House Forum as well as individual "think-
tank"design "charettes"during the entire planning process.
The Mayor/City Council would begin the Open House Forum/Kick-off
meeting by reviewing the history of growth within the City's Park and
Recreation Department. This history/growth data will feed into the"need"
to analyze and assist in developing a comprehensive approach to park and
I recreation services within the City of McHenry.
The proposed agenda would follow along the lines of.
o General Welcome
o Staff and Team Introductions
o Review the Purpose of the Planning Effort
o Review the Process for the Planning Effort
o Identification of the Principal Stakeholders and Contacts
■ Service Organizations
■ Youth Athletic Organizations
:4 Bonestroo Devey&Associates 7
"Statement OfouallAcavons and contract for QyofMcHenry5--Year comprehens/ve Master Flan
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o Identify Proposed Time-line and Critical Target Dates and
Milestones
o Identify Working Groups for Special Activities and Interests
■ Existing Park Group
■ Open Space Group
■ Activity/Programming Group
■ Funding and Financial Group
1 o Break-Out Session
■ Working Groups Break-out into separate areas to
discuss:
i critical issues facing City of McHenry Parks and
Recreation Department
i • thoughts/ideas as to how to address critical
issues
• discuss short, intermediate and long-range
I goals for park and recreation facilities
■ Compile and Record a list critical issues
■ Identify Possible Timetable for Additional Working
Group "shirt-sleeve"sessions
(I o Reconvene as Whole Group and Share Critical Issues
o Define goals and.objectives for City Park and Recreation
facilities and usage
o Identify Shirt-sleeve Meeting Schedules
o Summarize the Events of the Meeting and Thank you for
Attending and Helping with the Planning Process
o Adjourn
❑ The Need/Purpose for the Plan
Various factors when combined make it critical that a long range master
plan be developed. These factors include:
o Existing, continued and projected growth in population
( o Recreational facilities necessary to support the growing
J population
o Effect that shrinking resources have on the City's ability to
provide the services and programs demanded by the public
o Development pressure on limited land and open space
resources within the City capable of supporting and providing
1 recreational activities
o Need to coordinate services with other Open Space/Recreation
Agencies, i.e. McHenry County Conservation District (MCCD).
f
Ali of these factors combine to make it critical that the recreational
resources, land resources, fiscal resources, and human resources be
optimized and leveraged to produce the best park and recreation facilities
in Illinois.
This optimization can only be accomplished by an extensive and
comprehensive planning effort. The product of this planning effort is a
i quality working document guiding the principal decision-makers in the
delivery of park and recreation services to the City of McHenry residents.
Bonestroo Devefy 6 Associates 8
Statement ofouallflcatlons and Contract for CIO,ofMcHenry5-Year Comprehenslve Master Flan
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❑ Plan by Analysis
Our approach to developing the comprehensive plan is `Plan by
Anaoqls"
The Wan byAna#qls-approach has a number of specific inherent
phases or tasks. The first is collection of all available data related to the City
of McHenry's Parks and Recreation Facilities. This inventory is extensive and
provides information that is analyzed and synthesized serving as the basis
for all preliminary visions for the Master Plan.
fOur goal is to utilize our geographical information systems [GIS] software in
collecting, compiling, and analyzing the information collected. Utilizing
state of the art GIS software and its capabilities we can compile large
amounts of information in a park facilities database, then put this
information to work for us. The data can be analyzed in a variety of
fashions to identify possible key target areas that could have critical short-
comings of facilities, are deficient in meeting established open space or
recreational standards, or on the contrary have an over-abundance of
certain identified recreational amenities.
Through utilizing the capabilities of GIS we can optimize locations for
neighborhood, community, regional or City-wide recreational amenities.
i ❑ Data Gathering/Inventory Phase
A base map is prepared to serve as the foundation for collecting all
j available information about the City of McHenry existing park sites.
1 This base map serves as the platform upon which the planning effort
would build, including preparation of the maps and exhibits deliverable as
part of the final master planning document. The base map will be based
on the most recent aerial photography available.
1 The Bonestroo Team, using the aerial photography base maps, will collect
available property parcel information PIN numbers for existing park sites
and identifiable vacant lands. This information will be connected through
GIS software to data tables and additional information collected during the
specific site inventory and data collection phase.
I Available information regarding existing political subdivision boundaries
such as local or area park districts, adjacent towns, cities, or villages will be
collected and mapped as a component of the base map. This additional
! information will be used during the analysis phase of the planning effort.
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—Sonestroo Devery 6 Associates 9
Statement ofouamcatlonsana contract for Clty ofMcHeny5-Year comarehens/ve MasterA/?n
❑ Existing Park Identification/Site Inventory/Data Collection
The site inventory and data collection phase would identify and compile as
much information in the following categories as is available. We anticipate
that information that could be available would include:
o Identify Type and Level of Target Information
■ Property Boundaries
I • Individual Park Sites
• Political Subdivisions
o City of McHenry Corporate Limits
( o Area Park Districts
1 ■ Parcel and PIN Numbers for Existing Facilities
■ Existing Land Uses
• Residential
• Commercial
• Industrial
• Transportation
• Vacant
• Office/Research
Open Space/Parks
■ Transportation and Traffic Corridors [Existing and
Future]
• Streets
o Local
o Collector
( o Arterial
o Highway
o Freeway
• Trails [Existing and Future]
o Bicycle
o Snowmobile
o Equestrian
o Pedestrian
■ Existing Facilities and Condition
• Inventory Type/Kind/Condition of Existing
Amenities
■ Easements
■ Existing Zoning
■ Identify Appropriate Park and Recreation Open.Space
( Standards
• National Park and Recreation Standards (NRPA)
+ • Illinois Statewide Comprehensive Outdoor
1 Recreation Plan (SCORP)
■ Census Data and Projections
• Population Characteristics&Trends
1 • Demographics
■ City of McHenry Comprehensive Plan
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Bonestfoo Devay 6 Associates 10
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statement ofoua08catlonsaw contractfor c&yofMcH'eniy5--Year comprehensive MasterP/an
■ Surrounding Land Uses
• Residential
• Commercial
• Vacant
1 • Open Space
■ Site Characteristics
1 • Soils/Topography/Drainage Patterns/Floodplain
• Vegetation/Wetlands/Uplands/Plant
Communities
Additional data regarding the existing park facilities would be field
inventoried and information regarding existing facilities, playgrounds,
activity areas, picnic grounds, restrooms, kind and_targeted age group of
playground equipment, kind of park, i.e. tot lot, mini park, neighborhood
park, community park, and city-wide park, etc. is collected for analysis and
comparison to National Park and Recreation [NRPA]standards and
whether the sites are in line with the State Comprehensive Outdoor
Recreation Plan.
The information and data collected at this point is compiled in a database
program for analysis and connection to the park sites during the GIS
layering and topology analysis phase.
❑ GIS Layering and Topology Analysts and Analysis of Needs
The actual base map for each park site and the overall City is compiled and
( assembled during this GIS Layering and Topology Analysis phase.
l A topology is a collection of objects and data that defines the relationship
of proximity between those objects. This allows complex spatial analysis
.between objects in a topology or objects in overlaid topologies.
We can, through GIS software, connect a wide variety of information to
park sites such as: type, size, amenities, tax number, components, etc, We
can then analyze the park sites for various characteristics or absence of
1 certain characteristics. We can identify areas within 100-feet of a street or
drinking fountain or adjacent to floodplains or stream corridors. This assists
in decision making during the planning process.
Topology analysis will assist us in identifying potential issues that may need
to be addressed during the planning process. The type of issues we might
expect to find using the GIS tool includes neighborhoods that are deficient
in certain types of recreational activities or amenities. It will assist us in
identifying potential sites for future park sites or future open space
preservation possibilities.
The Bonestroo Team will defines specific planning or neighborhood
p P 9 9
boundaries during this phase of the planning process. The key factors may
include: highly traveled or arterial roads; streams; the Fox River, railroads; or
other defining boundaries. The neighborhood or planning boundaries will
then become the fundamental elements of the master plan.
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Bonestroo Devery&Associates 11
Statement of Qua//flcatlons and Contract for cv of McHenry5-Year ComprehensAe Master Plan
The neighborhood or planning unit boundaries are critical elements in the
planning process. It is imperative that there is a consensus among the
stakeholders that the neighborhood or planning boundaries are in fact
correct. The Bonestroo Team will use a Work Group Meeting [WGM]
approach to gain this consensus. The results of the WGM will be
documented and incorporated as part of the final planning document.
Analysis and Integration of Needs
The phase that evolves after collecting all the available data and
information is analyzing that data and putting the data to work.Analyzing
J the information allows the Bonestroo Team to determine opportunities
and constraints on a site, neighborhood, community or City-wide basis.
i The analysis takes several steps. The initial step evolves from the
Community Needs and Assessment Survey.
Using information and data generated by the Community Needs
Assessment Survey, completed by Management Leaming Laboratories in
October 2005, the community expressed its desire for the types and scope
of recreational activities to be offered by the City Parks and Recreation
Department.
The Community Needs Assessment Survey identified a number of
recreational facilities and programs in which the citizens/respondents
expressed a high level of interest. Those activities included:
• Youth Activities [top ten]
o Restrooms in Parks [890/6]
o Sports for Teens [850/6]
o Outdoor swimming pool water park[850/6]
o Shelters in Parks [81%]
o Special events [81%]
o Athletic fields [800/6]
o Trips [790/6]
C o Lighted athletic fields [780/6]
o Outdoor basketball courts[780/6]
o Teen programs [73916]
• General Areas of Need [top seven]
o Restrooms in Parks [81%]
o Jogging/Walking/Nature and Bicycle Trails [70%]
o Linked Trails Connecting Parks [690/6]
o Outdoor swimming pool/Water Park[660/6]
o Neighborhood Parks and Playground Areas [640/6]
o Senior Center/Nature Center[600/6]
o Historical Museum/Farm [51%]
The analysis phase takes those facilities and programs and establishes
specific criteria that is:
• Absolutely required for the facility or program to be successful
• Required to support the facility or program
• Absent or void for the facility or program to be successful or
provided.
""Bonestroo Devvy&Associates 12
Statement ofOua//flcat/ons and Contract for GlyofMchenfy5-Year Comprehens/ve MasterP/an
I The following criteria are supplied strictly as an example of the type of
1 selection and location criteria that would be developed by the Bonestroo
Team during the various public input forums.
Siting criteria examples might be as simple as:
• Restrooms In Parks
o Public Water/Sewer
■ Within public road right-of-way
■ Within 250-feet of restroom site
( o Requires security lighting
o Locate within 100-feet of playground and sports fields
• Canoe Launch
o Locate adjacent to or on navigable water body
o Public Access/Roads within a specified number of feet of'
I the body of water
■ If the public access is too far from the body of
water, few if any people would be willing to
"portage"their canoe to the launch site.
o Launch should not be within a specified number of feet or
distance to any dam, rapids, or major flow discharge points
in the river or stream.
• Picnic Area
o Locate within specified distance of on or off-street parking
Ior development of parking is possible
o Trash removal/Collection available or provided
o Shade structures
I o Moderate to well drained soils
o Slopes in 2-7% range
■ Flat slopes do not drain well
• Steep slopes create erosion potential and turf
management and long term care issues
o Public washrooms available within specified number of feet
of picnic site.
• Tot Lots
1 o Within walking distance [less than '/2 mile of home]
o Not within a specific distance of street or body of water
o Trash removal/collection available or provided
o Shade structures
o Moderate to well drained soils
o Slopes in 2-7% range
■ Flat slopes do not drain well
I '
■ Steep slopes create erosion potential and turf
management and long term care issues
o Public washrooms within park nice, but not required
Bonestroo Devefy&Associates 13
Statement of Qua//flcadons and Contract for C&y ofMcHenry5-Year Comprehens/ve Master Plan
Or as complex as:
• Lighted Competition Softball Field
o Zoning must be commercial or industrial
! o Site must be greater than 5-acres
! o Must be within 150-feet of public access
o Must have 480-volt 3-phase power within 200-feet of ball
I diamond
o Must have North-Northeast orientation
o Outfield fence must be a minimum of 350-feet from home
plate plus additional 50-feet of buffer beyond fence to
property line.
o Must provide public washrooms
o Slopes in range of 2-4% maximum
o Water available for irrigation
o Must not allow sports lighting to "spill-off'property
o Positive outlet for subsurface drainage within 200-feet of
11 foul line or outfield fence.
❑ Review of Standards
The National Parks and Recreation Association [NRPA] has developed
standards and guidelines for park and recreation activities. These standards
recommend such things as park acreage per 1000 population, type of
I parks per 1000 population, walking or access distances to various kinds of
parks, etc.
The Bonestroo Team will collect the NRPA standards and analyze the
existing City of McHenry park and recreational land uses for current and
projected population within the City and the adjacent areas of McHenry
County. The analysis will look for population growth trends and
opportunities, it will look for recreation open space opportunities, it will
look at park land deficits compared to both existing and future population
centers. This analysis becomes a major component in looking toward
satisfying the needs of the recreating public as the City grows toward a
population of 50,000 by 2030.
1 The City of McHenry has already collected a variety of additional
documentation and historical information. The Bonestroo Team will review
that historical information to integrate the applicable history into the
I Master Development Plan.
❑ Analysis Phase
' GIS analysis is the basis for this phase of the master planning effort. The
Bonestroo team will utilize its state-of-the-art GIS software and capabilities
to analyze existing parks, identify deficiencies, surpluses, opportunities,
1 strengths, and threats related to existing park facilities. The use of GIS will
allow the team to quickly look at the entire system and identify specific
planning targets and define additional goals or objectives.
The analysis in itself will be a work product. This information will be
reviewed with the Work Groups, to bring them up to speed on "what is
ibeing discovered"as it relates to the existing park facilities.
Sonestroo Devefy 6 Auodates 14
statement ofovalicatlons and contract for CIO,&A cHeniy5--Year comwehenslve MasterPUn
( ❑ Preliminary Plan Preparation/Recommendations[36-sites]
As the Analysis Phase gathers information, identifies potential opportunities
or threats, the Preliminary Plan Preparation phase begins to develop
solutions addressing those opportunities and threats.
The Existing Park Identification/Site Inventory/Data Collection phase
I identifies what exists, the Analysis of Needs phase assists in determining
what the constituents of the McHenry Park and Recreation Department
wants, the review of the NRPA standards identify goals or targets. It is
during this phase that we begin to put pencil to paper developing
alternative solutions that build on the strengths, address the deficiencies,
meet the "national standards"and provide for the needs of the local
"stakeholders".
1
Each of the existing 36-sites will be addressed. It is the goal of the
Bonestroo Team to prepare a "Conceptual Land Use"plan for each of the
existing 36-sites.
I The more developed sites will be evaluated against the national standards
and sound park planning and design practices,with recommendations
developed for each site.
I Prior to actually embarking on the conceptual land use plans for each of
the existing sites, Bonestroo would host a "Design Charette"-for each of
the sites. It is our plan to categorize the existing sites by type of park, then
involve the Work Groups in a "shirt-sleeve"planning session. The individuals
in the Work Groups would be teamed up and provided with the basic site
survey and analysis data generated as part of the master planning effort,
and a clean sheet of paper. Each team would then be asked to create one
or two alternative concept plans for each of their sites.
This "Design Charette"provides a number of positive attributes. The public
is engaged in the planning process, input from a variety of individuals and
groups is provided, good ideas and more brain power is applied to the task
at hand, and the stakeholders begin to gain a "pride of authorship"in the
plan and the process.
These positive attributes can be leveraged at a later date when it comes
time for public acceptance of the plan and any future funding mechanisms
that may require voter approval.
After the"Design Charette"the information and Work Group concepts are
collected and reviewed by the Bonestroo Team.
The Bonestroo Team will capitalize on the additional feedback and input
from the"Design Charette"develop up to two "Conceptual Land Use"
schematic plans for the undeveloped or under-developed sites. One of the
conceptual land use plans for each of these sites will be developed with
slightly more detail to serve as a guide for future capital improvement
planning and grant applications. The level of detail would include parking
and vehicular access, trail locations, trail connections to regional trail
opportunities, general shelter locations, and ecosystem and habitat
Bonestroo Devay 6 Aw ates 15
Statement ofouallHcatlons and conma for co,ofMcheniy5--Year comprehensive Master Plan
{
enhancement areas. The enhancement areas would be identified and
I approximate acreages estimated.
The preliminary plans for the 36-sites would be presented to the Work
Groups for review and additional comments prior to formally presenting to
the City of McHenry City Council and Park and Recreation Committee.
IIn addition to the"Conceptual Plans"developed for the 36-existing sites,
preliminary recommendations related to potential areas for additional park
facilities will be identified. Potential land acquisition opportunities will be
identified. These sites would be identified using the Bonestroo Team's GIS
capabilities and will target areas such as:
• Where population growth centers may be expected to develop
• Existing open space standards that are not being met
• Opportunities that exist for increasing public open space
• Preserving or protecting existing natural resources
❑ Final Plan Preparation
The input collected from the presentation of the park preliminary concept
plans to both the Work Group and the City of McHenry is integrated into
the final concept plans.
Again, the Bonestroo Team proposes to utilize a "design charette
atmosphere and conduct a "shirt-sleeve"working session with the Work
Groups, again to gain participation, additional input, continue to foster
public involvement in the planning process, and continue to build on the
successes of the City in their efforts for community involvement.
This is the final site planning "go-around"of the Work Group prior to
finalizing the concept plans, preparing final recommendations, preparing
final graphics and maps for incorporation into the final master planning
{ document.
The Bonestroo Team will complete the site planning process utilizing the
additional input from the Work Group. In addition the Bonestroo Team of
l planners, engineers, and environmental scientists will develop order of
magnitude budget or development estimates that will serve as one of the
building blocks in the Financial Planning/Phasing Recommendation Phase.
The work product from this step of the planning effort is a set of schematic
plans maximizing the park, recreation and open space opportunities and
resources of the City of McHenry.
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Bonestroo De very&Associates 16
Statement ofQuallftatlons and Contract for C/ty ofMc1-1enfy5-YearComorehenslve Master Plan
❑ Financial Planning/Phasing Recommendations
The Bonestroo Team will utilize the information being gathered in the Final
Plan Preparation phase.as the basis for developing a phasing strategy. The
Iphasing strategy will be based on a number of factors. Using a matrix
approach, the various factors will be weighted to identify the relative
importance or"criticalness"of each factor. The weighted factors will be
f applied to the plan recommendations to assist in the development of
priorities and an implementation strategy. Some of the factors to be
weighted include:
• Potential safety concerns
• Potential improvements recommendations that have potential for
receiving grant funding
• Target park improvement or development opportunities in areas
i currently under-serviced by current facilities
• Potential cost-benefits of the recreational amenities or
( improvements
• Time-sensitive,with potential of being 'lost"to development
• Minimal capital. or development costs.
The Financial Planning/Phasing Recommendations will be reviewed with
the Work Groups, for additional input and prioritization. This again gains a
"buy-in"by the members of the public and is an investment in the master
I planning process.
❑ Final Presentation/Final Report
The final "hard copy"of the planning document is intended to be a
comprehensive working guide. The plan should not be so flexible as to
provide little or no direct guidance to the park and recreation department,
while at the same time not be so rigid as to discourage or ignore potential
opportunities to react to changes in population trends, recreation interests,
or economics.
The final plan will be published with and executive summary of all
recommendations, a brief overview of the process, a compilation of all
maps and exhibits. The overall master plan will be printed and mounted for
display purposes.
❑ Project Close-out and Evaluation
The Bonestroo Team works hard to provide'high quality professional
planning and engineering services to all its clients.As a step in continuing
to develop long term relationships with our clients, we do not"complete"
the assignment until we have a chance to review our performance with our
client and get our"grade"for our work effort.
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fi Bonestroo Devery&Associates 17
M statement ofoualmcatlons and contractfor Gry ofmcHenrys-Year compreherlSke master Plan
Compensation
Based on our current understanding of the Master Planning needs and goals of
the City of McHenry, Bonestroo estimates that the following tasks can be
completed for the values shown.
All work will be completed on a time and materials basis in accordance with the
I attached Schedule of Fees and Services, plus miscellaneous printing, travel and
delivery expenses which will be billed at cost.These miscellaneous costs are
estimated to be approximately 53,000.The Schedule of Fees and Services will be
held firm until the completion of this project,but no later than December 31,
2006.
Pre-Planning
A. Pre-Planning Phase&Project Kick-off
• Pre-planning Meeting/Letter Preparation
• Need/Purpose for Plan
• Project Kick-off Meeting
• Define/Establish Work Groups
• Project Kick-off Meeting Documentation
Plan by Analysis
B. Data Gatheringlinventory Phase
• Obtain Aerial and Related Site Data
• Property Parcel Information PIN Numbers
• Political Subdivision Mapping
C. Existing Park Identification
• Database Preparation
► MS Access Database Design
► Prepare Inventory Forms
• Inventory Existing Facilities[Field Survey]
Inventory Data Entry
D. GIS Layering and Topology Analysis&Needs Analysis
• Base Map Preparation
• GIS Topology Analysis/Issue Identification
• Neighborhood/Planning Area Definition
• Work Group Meeting
► Work Group Meeting Documentation
E. Review of Standards
• Review NRPA/SCORP Standards
• Review Previous MPRD Documentation
F. Analysis Phase
• Analysis of Mapping/Topology/GIS/Census Data
• Work Group Meeting
► Work Group Meeting Documentation
Bonestroo Devery&Associates
Statement of Oua//flcaUons and Comma forGry ofMcHenry 5-Year comprehens/ve Master Plan 18
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G. Preliminary Plan Preparation&Recommendations[36-Sites]
• Park Site Preliminary Schematic/Land Use Plans/Open Space
Recommendations
• Work Group Meeting
► Work Group Meeting Documentation
• Preliminary Plan Draft and Presentation
• Work Group Meeting
► Work Group Meeting Documentation
• Preliminary Plan Recap/Documentation
• Draft Report Writing/Editing
• Work Group Meeting
► Work Group Meeting Documentation
H. Final Plan Preparation
• Park Site Final Planning/Open Space Recommendations
• Work Group Meeting
► Work Group Meeting Documentation
• Final Graphics and Mapping
• Final Report Writing/Editing
' I. Financial Planning/Phasing Recommendations
• Phasing Strategy and Grant Opportunity Identification
• Work Group Meeting
11 Work Group Meeting Documentation
J. Final Presentation/Final Report
• Final Report Graphics and Printing
• Final Report Presentation
K. Project Close-out and Evaluation
Professional Fee Not to Exceed $34,300.00 plus
Direct and Reimbursable Expenses S 3,000.00
$ 37,300.00
This Contract Accepted by:
V_Ovlj 0
Signature Thomas S. Palansky, PE
Printed Name Branch Manager
i Title Date
Date
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El Sonestroo Devety 6 Associates 19
"statement of Clualificatlons for City of MCHenry 5-Year Comprehensive Master Plan
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Resource Allocation b Task; City of McHenry
.Y fY ry
Creation of City Park and Recreation Department Master Plan
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• r r
Staff/Resource Tide
• Steven Halberg. Project Manager
!i • Thomas Palansky QA/QC Manager
• Dave Burch Park Planning
1 • John Briggs Civil Engineer
• John Langholff GIS Manager
• Tim Lapp Field Survey
• Amy Pikalek Civil Engineer/Planner
• Brian Lennie Ecologist
• Paul Bockenstedt Wetlands/Ecologist
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• John Smyth Water Resources
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Total Hours 18 24 153 32 4 30 120 40 16 20 12
Proposed Staff and Resource Allocation by Task
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Bonestroo Devery 6 Associates 20
Statement ofOualiflcavons and contract forCky ofMcHen/y5-Year Comprehens"Master Plan
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ITerms and Conditions
SECTION 1. ENGINEER'S SERVICES subsurface explorations; hydrographic surveys,
laboratory tests and inspections of samples, materials
Bonestroo Devery & Assoclates ("Engineer") shall act and equipment; appropriate professional
as The City of McHenry's ("Owner's agent only as interpretations of all of the foregoing; property,
provided for within this Agreement. boundary, easement, and right-of-way surveys and
i SECTION 2. THE OWNER'S RESPONSIBILITIES property descriptions;zoning and deed restrictions.
The Owner shall: 11) Furnish approvals and permits from all governmental
authorities having jurisdiction over the Project and
1) Provide full information as to its requirements for the such approvals and consents from others as may be
Project. necessary for completion of the work.
2) Furnish to the Engineer, prior to any performance by 12) Provide legal review of the contract documents and
! the Engineer under this Agreement, a copy of any provide any required accounting and insurance
planning, design and construction standards which counseling services for the Project.
the Owner shall require the Engineer to follow in the
conduct of its services for the Project. 13) Act promptly on all construction Change Orders and
I provide authorization before Change Orders are
3) Place at Engineer's disposal all available written data issued to the Contractor on a Project.
in the possession of or readily available to the Owner
and pertinent to the Project, including existing reports, 14) If Owner desires, furnish inspection or monitoring
plats, surveys, contour mapping, utility mapping, services to verify that Contractor is complying with all
record plans, wetlands, land-use, and zoning maps, laws or regulations and to verify than Contractor is
borings and other data useful to the Engineer in the taking all necessary safety precautions to protect
performance of its services. persons and property, as the Engineer in this
' Agreement does not undertake to perform these
4) Acquire all land, easements, and rights-of-way and services.
provide for land surveys and the preparation of legal
descriptions and exhibits, certificates or plats, as may In performing its services, the Engineer may rely upon the
be necessary for the Project. accuracy and completeness of all Owner-provided
5) Provide access to the Project site and make all information.
provisions for the Engineer to enter upon public and SECTION 3. COMPENSATION
private lands as required by the Engineer to perform
its services. 3.1 Payment for Reimbursable Expenses
Unless otherwise provided, in addition to Engineering
1 6) Examine all studies, reports, sketches, Opinions of fees, the Owner will pay the Engineer for Reimbursable Probable Construction Costs, specifications, Expenses on the basis of the Engineer's cost. Although
drawings, proposals and other documents presented not a complete list, examples of Reimbursable Expenses
by the Engineer and promptly render the Owner's include: the costs of plotting drawings and the
decisions pertaining to each of such documents. reproduction of drawings and specifications;
! project-specific printing, duplicating, tabs and indexes;
7) Designate a single person to act as the Owner's testing; mileage; travel and per-diem expenses of the
Representative with respect to the Engineer's Engineer for out-of-town trips required for the Project; long
services. Such person shall have complete authority distance telephone calls and faxes as required to expedite
to transmit instructions, receive information, and the work; the costs for cellular phone calls/service for
interpret and define the Owner's policies and Engineer's field personnel on a Project; project
decisions with respect to services covered by this photographs taken before and during construction;
Agreement, subject to Owner's governing body construction stakes; postage and delivery charges; any
approval when required by law. new taxes, fees or costs imposed on the Engineer's
services (such as sales taxes) after the date of this
8) Give prompt written notice to the Engineer whenever Agreement; and out-of-pocket expenses incurred directly
the Owner observes or otherwise becomes aware of for the Project.
any defect in the Project or any development that
affects the scope or timing of the Engineers services. 3.2. Objections to Invoices/No Deductions
It is important for the Engineer to be promptly informed of
9) Furnish, or instruct the Engineer to provide at the problems. If the Owner objects to any portion of an
I Owners expense,necessary"Supplemental Services" invoice, the Owner shall notify the Engineer in writing
as may be provided for in this Agreement, or other within twenty days of the invoice's receipt. The Owner
services as they may be required. agrees to pay any undisputed portions of an invoice. No
deductions shall be made from the Engineer's
10) Furnish to the Engineer, as required by the Engineer compensation on account of penalty, liquidated damages,
for performance of its services, information or or other sums withheld from payment to contractors,
consultations not covered in the Engineers Basic except as may be determined by mediation, arbitration,
Services, such as core borings, probings and
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Ilitigation or other i
g dispute resolution mechanism to which Owner shall employ, or instruct the Engineer to provide as
the Engineer is a party. a Supplemental Service,an independent cost estimator.
3.3 Suspension of Work 4.4. Insurance
If the Owner fails to make payments when due or 4.4.1. The Engineer agrees to maintain a professional
otherwise breaches this Agreement, the Engineer may liability insurance policy for negligent acts, errors or
suspend work after providing five days notice to the omissions in an amount of at least $3,000,000 per claim
Owner. The Engineer will not be liable for any costs or and $4,000,000 annual aggregate, on a claims-made
damages resulting from such a suspension of work. basis, as long as such insurance is reasonably available
under standard policies at rates comparable to those
3.4. Progress Pavments currently in effect. The Engineer will not cancel the
The Owner will make progress payments to the Engineer insurance until thirty days after providing the Owner
in proportion to services performed, as reasonably written notice.
estimated by the Engineer. The Engineer will invoice the
Owner monthly during the progress of the work. The 4.4.2. The Engineer shall maintain:
i Owner shall pay each properly documented invoice of the 1) Statutory workers compensation and employers'
Engineer within 30 days after the Owner's receipt of such liability insurance coverage.
invoice. Owner may not reserve as retainage any portion
of a payment due under this Agreement. 2) Comprehensive general liability and automobile
liability insurance coverage in the sum of not
3.5. Interest/Collection Costs less than$1,000,000 each.
I The Owner agrees to pay the Engineer 1% per month
interest on all invoices of the Engineer, with interest 4.4.3. Owner shall require Contractor to purchase and
beginning to accrue 30 days after the date of the invoice. maintain general liability and other insurance as specified
If the Owner fails to pay Engineer all amounts owing in the contract documents and to cause the Engineer and
pursuant to the terms of this Agreement, the Owner its consultants to be listed as additional insureds with
agrees to pay all costs of collection, including reasonable respect to such liability and other insurance purchased
attorney's fees, in addition to all other amounts due under and maintained by Contractor for the Project.
this Agreement.
4.5. Use of Instruments of Service
SECTION 4. GENERAL CONSIDERATIONS Documents (including Digital Data) prepared by the
4.1. Standard of Care Engineer, such as drawings, specifications and reports
The Engineer shall exercise the same degree of care, skill ("Engineering Documents") are instruments of the
and diligence in the performance of its services as is Engineer's professional services, and not products. The
ordinarily exercised by members of the profession under Engineering Documents are prepared for a specific Project
like circumstances. Nothing in this Agreement, or and may not be used by the Owner for other Projects. For
otherwise prepared as a result of the Project, shall modify health and safety reasons,the Owner agrees it will not use
the foregoing standard of care. The Engineer shall not be the Engineering Documents (except for computer
required to sign any documents that would result in it hydraulic or hydrologic modeling data) for other purposes
having to certify, guarantee or warrant the existence of or provide them to other persons. If the Owner violates
conditions whose existence the Engineer cannot this provision, it waives any resulting claims against the
ascertain. Engineer, and agrees to defend and indemnify the
Engineer from any resulting claim or liability (including
4.2. Delays reasonable attorneys'fees).
Both the Engineer and the Owner will put forth reasonable 4.8. Digital Data
efforts to complete their respective duties in a timely
manner. Because the Engineer's performance must be 4.6.1. If included in Basic Services or Supplemental
governed by sound professional practices, the Engineer is Services and as a convenience to the Owner, the
not responsible for delays occasioned by factors beyond Engineer will furnish the Owner with electronic data
its control or that could not reasonably have been versions of certain drawings or other written documents
foreseen at the time of preparation of this Agreement.. ("Digital Data")provided in hard copy form. In the event of
any conflict between a hard copy document and the Digital
4.3. Opinions of Costs and Schedules Data, the hard copy document governs. The Digital Data
Since the Engineer has no control over the cost of labor shall be prepared in the current software in use by the
and material or over competitive bidding and market Engineer and is not warranted to be compatible with other
conditions, the Engineer's Opinion of Probable systems or software.
Construction Cost and of Project schedules can only be
made on the basis of experience or qualifications as a 4.6.2. Any Digital Data submitted by the Engineer to the
professional engineer. The Engineer does not guarantee Owner is submitted for an acceptance period of 60 days
that proposals, bids, actual Project costs or construction ("Acceptance Period"). Any defects that the Owner
schedules will not vary from Engineer's opinions or discovers during this period and reports to the Engineer
estimates. If the Owner desires greater assurance as to will be corrected by the Engineer at no extra charge. For
the anticipated Construction Cost of the Project, the correction of defects reported to the Engineer after the
i
Acceptance Period the Owner shall compensate Engineer of repose or limitations;or c when the claim or dispute is
P � P 9 P � ( ) P
on an hourly basis at Engineer's normal billing rates. The a claim for contribution or indemnity arising out of a claim
Owner understands that the Digital Data is perishable and by a third party who does not consent to join in arbitration.
the Owner is responsible for maintaining it.
4.8.3 In the event of litigation or arbitration arising from
or related to the services provided under this Agreement,
1 4.7. Termination.Suspension or Abandonment the prevailing party is entitled to recovery of all reasonable
4.7.1. The Owner or the Engineer may terminate or costs incurred, including staff time, court costs, attorney's
suspend this Agreement for substantial non-performance fees and other related expenses.
by the other party,including without limitation the failure to
make payments in accordance with this Agreement The 4.8.4. If the Engineer or the Owner intends to assert a
party terminating or suspending this Agreement shall give claim against the other as a result of a dispute with a third
seven days written notice to the other party. party, the claiming party shall notify the other party as
soon as possible, and in any event prior to resolving the
4.7.2. If the Project or the Engineer's services are dispute with the third party.
suspended for more than 90 days, the Engineer may
terminate this Agreement upon seven days written notice 4.8.5. So that any claims of the Owner may be
to the Owner. The Engineer shall have no liability on intelligently addressed by the Engineer, the Owner agrees
account of a suspension by the Owner. If a suspended to make no claim for professional negligence against the
Project is reinstated, an equitable adjustment to the Engineer unless the Owner has first provided the Engineer
Engineer's compensation may be necessary. a written certification signed by an independent design
professional licensed in Illinois and currently practicing in
4.7.3. In the event of termination or suspension permitted the same discipline. The certification shall specify every
by this Agreement or abandonment of the Project by the act or omission of the Engineer that is a violation of the
Owner, the Owner shall compensate the Engineer for applicable standard of care and the basis for the certifier's
services performed prior to termination, suspension or opinion(s). This certificate shall be provided no fewer than
abandonment and for services directly attributable to the 30 days prior to instituting arbitration or suit.
termination, suspension or abandonment itself, together 4.8.6. Causes of action between the Engineer and the
with Reimbursable Expenses. If the Owner properly Owner relating to acts or failures to act shall be deemed to
terminates Engineer for cause, Owner may withhold from have accrued and the applicable statute of limitations shall
Engineer's compensation those damages directly commence to run not later than the date of substantial
attributable to the cause of the termination. completion of a Project.
4.8. Dispute Resolution 4.9. Hazardous Substances
4.8.1 In an effort to resolve any conflicts that arise out The Engineer's scope of services does not include any
of the services under this Agreement, all disputes between services related to hazardous or toxic materials, including
the Owner and the Engineer arising out of or relating to asbestos and PCBs. If it becomes known that such
this Agreement shall be submitted to nonbinding mediation
prior to commencing arbitration or litigation. The materials may be present at or near a Project that may
Mediator's fee shall be shared equally and mediation shall affect the Engineer's services,the Engineer may suspend
proceed only at a place where arbitration or litigation is performance of its services,without liability, and will assist
proper. Mediation shall not be a condition precedent to the Owner to retain appropriate consultants to adequately
arbitration or litigation if a party refuses to make identify and abate such materials so that Engineer's
reasonable arrangements for a mediation within 20 days services may resume. Nothing in this Agreement shall be
of demand by the other party. If a dispute relates to or is construed to require the Engineer to: (a) assume the
the subject of a lien arising out of the Engineer's services, status of a generator, storer, transporter, treater, or
the Engineer may proceed in accordance with applicable disposal facility as those terms appear within the
law to comply with the lien notice or filing deadlines prior Resource Conservation and Recovery Act, 42 USC 6901
to resolution of the matter by mediation or arbitration. et seq, as amended, or within any state statute governing
the generation, treatment, storage and disposal of waste;
4.8.2 Unless the Owner and the Engineer mutually or(b)arrange for the transportation,treatment,or disposal
agree otherwise, all claims, disputes, and other matters in of hazardous substances, as described in the
question arising out of or relating to this Agreement which Comprehensive Environmental Response, Compensation
are not resolved by mediation and where the amount in and Liability Act, 42 USC 9601, et. seq, as amended. The
controversy is less than $1,000,000, shall be decided by Owner agrees to defend, indemnify and hold harmless the
l binding arbitration in accordance with the then-most Engineer, its employees, subcontractors and agents from
current Construction Industry Rules of the American all claims, losses, damages liability and costs, including
Arbitration Association. The arbitrators will not have attorneys fees, relating to or arising out of hazardous or
jurisdiction, power or authority to consider any claim or toxic materials at or near a Project.
dispute: (a)where the amount in controversy is more than
$1,000,000 (exclusive of interest and costs); (b)when the
demand for arbitration is made after the date when a court
action would be barred by any applicable statute or period
incident thereto, or for any failure of the Contractor to
4.10. Governing Law comply with laws and regulations applicable to the work.
I . This Agreement shall be governed by the laws of the State
of Illinois and any dispute or dispute resolution process 4.16. Americans with Disabilities Act
shall be venued in Libertyville, Illinois.
The Engineer shall use reasonable professional effort and
4.11. Integration judgment in interpreting and advising the Owner as to the
This is an integrated Agreement and it supersedes all prior necessary requirements for the Project to comply with the
negotiations or agreements between the parties. It shall Americans with Disabilities Act (ADA). The Engineer shall
be modified only by a written document signed by the rely on the local building department for interpretations of
1 party sought to be bound. The provisions of this the ADA at the time the service is rendered.The Engineer
Agreement are severable, and if any provision is found to does not warrant or guarantee that the Project will fully
be unenforceable, the remaining provisions continue to be comply with interpretations of ADA requirements by
valid, and the unenforceable provision shall be reformed regulatory or judicial bodies.
with a valid provision that comes as near as possible to
expressing the intention of the unenforceable provision. SECTION 5. LIABILITY
Having considered the potential liabilities that exist during
4.12. Assignment and Waiver the performance of the Engineer's services,the benefits of
1 Except for the Engineer's use of necessary consultants, the Project, the Engineer's fee for its services, and the
the Engineer and the Owner shall not assign or delegate promises contained in this Agreement, the Owner and the
their respective obligations under this Agreement without Engineer agree that risks should be allocated in
the written consent of the other party, which consent shall accordance with this section,to the fullest extent permitted
' not be unreasonably withheld. The waiver of any term or by law.
condition or breach thereof by either party shall not
constitute a waiver of any other term or condition or 5.1 Indemnification
breach thereof. The Engineer and the Owner each agree to defend and
indemnify each other from liability for claims, losses,
4.13. Engineer's Services damages or expenses (including reasonable attorney's
In performing professional engineering and related fees)to the extent they are caused by their negligent acts,
services, the Engineer is not engaged in rendering legal, errors or omissions relating to this Agreement. In the
insurance, or accounting services or advice. The Owner event the claims, losses, damages or expenses are
agrees that documents prepared by the Engineer, caused by the joint or concurrent negligence of the
including reports,bidding materials,and form contracts will Engineer and the Owner, they shall be borne by each
be reviewed by the appropriate representative of the party in proportion to its own negligence. .
Owner,such as the Owner's attorney, insurance counselor
or other consultants, to the extent that Owner deems 5.2 Limitation of Liability
necessary to protect its interests. The Engineer's and its employees' aggregate liability to
the Owner for any and all claims, losses or damages
4.14. Government Agencies arising out of any Project or this Agreement for any cause
1 The Engineer shall not be liable for damages resulting shall not exceed the insurance proceeds available at the
from the actions or inactions of government agencies, time of settlement or judgment. This limitation shall apply
including without limitation permit processing, regardless of the cause of action or legal theory pled or
i environmental impact reports,dedications,zoning matters, asserted.
annexations or consolidations, use or conditional use
permits,and building permits. 5.3 Consequential Damages
Neither the Owner nor the Engineer shall be liable to the
4.15 Monitoring Work other for any consequential damages incurred due to the
If required by the scope of services, the Engineer will fault of the other or their agents. Consequential damages
make visits to the Project site at intervals appropriate to include, but are not limited to, loss of use and loss of
the various stages of construction as the Engineer deems profit.
necessary in order to observe the progress and quality of
i construction. The Engineer will not be required to make 5.4 Design without Construction-phase Services
exhaustive or continuous inspections on the Project site. If the Engineer's Basic Services under this Agreement do
Based on such visits, the Engineer will determine in not include Project observation, or review of the
general if the construction work is proceeding in Contractor's performance,or any other construction phase
accordance with the contract requirements, keep the services, and that such services will be provided by the
Owner informed of the progress of the construction work, Owner, then the Owner assumes all responsibility for
and will endeavor to guard the Owner against defective interpretation of the plans and specifications and for
work. The Engineer will not supervise, direct, control, or construction observation or review and waives any claims
have authority over or be responsible for the Contractor's against the Engineer that may be in any way connected
means, methods, techniques, sequences, or procedures of thereto.
construction, or the safety precautions and programs
i
I
l�11 Bonestroo Schedule of Fees
v Devery &
i 1 Associates and Services for 2,006
Engineers•Architects
. Personnel -Classification • Rate/Hour
Senior Principal $120.00
Associate Principal $110.00
Sr.Project Manager/Client Services Manager $100.00
Project Manager/Planner/Registered Landscape Architect $95.00
Sr.Project Engineer/Water Resource Engineer $88.00
Registered Engineer/Senior GIS Designer/Architect $80.00
Project Engineer/ArchitecUScientisULandscape Designer $77.00
Water Resource/Environmental Scientists $78.00
Graduate Scientist $73.00
Senior Draftsperson $70.00
CADD Drafter $62.00
Construction Superintendent $85.00
Senior Inspector/Field Supervisor $75.00
Inspector $71.00
Construction Engineering Technician $65.00
Project Technician/Engineer Co-Op Intem $45.00
Office Administration $49.00
2-Person Survey Crew $145.00
1-Person Survey Crew $80.00
Equipment/ Service
GPS Survey Equipment(per day) $45.00
Total Station Equipment(per day) $30.00
GIS Workstation Equipment(per day) $25.00
GPS Submeter Unit(per half day) $75.00
Truck/Vehicle Charge(per day) $50.00
Direct Project Expenses (Reproduction, printing, advertising, duplicating, and any out of pocket
i expenses such as stakes, field supplies, telephone calls, overnight @ Cost
idelivery,etc.
REMARKS:
These rates are adjusted annually in accordance with the normal review procedures of Bonestroo Devery &
Associates and are valid through December 31,2006.
1. All rates will be billed portal to portal, unless otherwise stated.
2. Overtime rates at 150%of base rates for Inspectors,Technicians,and Survey Crews will apply for
any hours worked on Saturdays,Sundays,and holidays,or in excess of eight hours per day Monday
through Friday.
3. Mileage will be billed at$0.501mile.
4. Subcontract services,if required,will be billed at cost+5%.
! 5. Services and fees not listed above will be quoted upon request.
i
S
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TO: Mayor and City Council
FROM: Joseph P.Napolitano,Community Development Director
FOR: February 6,2006,Regular City Council Meeting
RE: Zoning Map Amendment from E,Estate District to RS-2,Medium Density Single-
Family Residential District,2623 Lincoln Road
Applicant: Randy Lively
ATTACHMENTS: 1. CDD Report to the Planning and Zoning Commission
2. Planning and Zoning Commission Meeting Minutes, l/5/06
3. Letter of Opposition from David and Leanne Miller
4. Application Packet
STAFF RECOMMENDATION: To direct Staff to prepare an ordinance granting a Zoning Map
Amendment to RS-2 Single-Family Residential District.
Description of Request
The applicant is requesting approval of a Map Amendment from E, Estate to RS-2, Medium Density
Single-Family Residential District, for 1.3 acres located at 2623 Lincoln Road. The property is
currently developed with a single-family home. If the map amendment is approved, the applicant
would subdivide the property into two lots and build a home on the newly created lot.
Staff Analysis
Two lots would be created. The lot with the existing home would be approximately 154' x 193'
(30,426 sf.). The new lot would be approximately 81' x 193' (15,209 sf.). Both would conform to the
RS-2 bulk requirements. With respect to access, there is an existing easement on the adjacent Hilltop
School property that provides access to Lincoln Road Staff would prefer that the new lot utilize this
easement for access rather than having another curb cut onto Lincoln Road Because the request is for
rezoning,however,the City cannot make this a condition for approval.
Planning and Zoning Commission Recommendation
During the Planning and Zoning Commission meeting, a representative from District 15 and nearby
property owners expressed their objections to the proposed rezoning. The Planning and Zoning
Commission unanimously recommended denial of the proposed map amendment.
Community Development Department Report File#Z-661
January 5,2006
Applicant
Randy Lively
2623 Lincoln Road
McHenry,IL 60050
Requested Action
Zoning Map Amendment from E Estate District to RS-2 Medium-Density Single-Family Residential
Site Information
Location and Size of Property
The subject property is 1.3 acres located on Lincoln Road.
Comprehensive Plan Designation
Low-Density Residential
Existing Zoning and Land Use
The subject property is currently zoned E,Estate District
Adjacent Zoning and Land Use
North: RS-2,Medium-Density Single-Family Residential,Liberty Trails
South: A-1,Agriculture(McHenry County)
East: E,Estate District, school district property
West: E,Estate District, school district property
Description of Request
The applicant is requesting a Zoning Map Amendment from E, Estate District to RS-2 Medium-Density
Single-Family Residential to allow the subdivision of the property in order to construct a second single-
family residence.
Staff Analysis
Zoning Map Amendment
The Zoning Map Amendment to RS-2 Medium-Density Single-Family Residential will bring this site into
conformance with the surrounding area and is consistent with the City's Comprehensive Plan. RS-2
allows the Owner to construct a single-family residence on this site. City Staff evaluated this request
according to the Zoning Map Amendment requirements:
1. Compatible with Use or Zoning of Environs. The existing properties to the west are all large lot
single-family residences. The Eastwood Manner subdivision to the east contains typical 80' wide
lots fronting on Lincoln Road. The Liberty Trails subdivision to the north contains typical 80'
wide lots backing to Lincoln Road. The proposed RS-2 zoning will be compatible with adjacent
Liberty Trails RS-2 zoning to the north and the proposed single-family residence will be
compatible with the adjacent uses. This request meets this requirement.
2. Supported by Trend of Development. This use will follow the trend of other residential
development in the area. This request meets this requirement.
3. Consistent with Comprehensive Plan Objectives. The Land Use designation for this area is Low-
Density Residential,which allows up to 4 units per acre. This rezoning is still in compliance with
the Comprehensive Plan. This request meets this requirement.
4. Furthers Public Interest. The rezoning of the property will allow the applicant to construct a
second single-family residence. This request meets this requirement.
File#Z-661 Pagel of 3
Community Development Department Report File # Z-661
January 5,2006
Staff Concerns
Staff is concerned with the re-subdivision of the property. Currently the property is zoned E, Estate
District and has a single-family residence in the middle of the lot. The new proposed lot will cause
the existing house to be placed extremely close to the east property line. This will cause the property
to look out of place. Access to the newly created lot will be restricted to the school's drive easement.
The new lot will be too close to the curve radius to safely install a driveway. The applicant has
provided documentation that the new property will be able to obtain access from that drive easement.
The existing developed residence has a double driveway. This driveway configuration is allowable if
it meets two conditions, minimum 100' of frontage on the roadway and if there is 50' between the
two drives. This driveway does meet the minimum frontage requirement, but there is only about 36'
between the two drives at the property line. It is noted as a concern by staff that one of the drives
should be removed to create a better situation along Lincoln Road and to off set the impact of the
newly created lot.
Overall, Staff supports the requested Zoning Map Amendment.
It shall be noted that this property is subject to an annexation agreement which requires a donation of
$546 per residential unit at time of issuance of building permit. Also a donation of $1733 ($983 for
School District 15, $693 for School District 156 and $58 for the library) at the time of issuance of
Certificate of Occupancy.
Staff Recommendation Prior to Public Hearing
Zoning Map Amendment. Approval of the Zoning Map Amendment from E, Estate District to RS-2
Medium-Density Single-Family Residential, subject to the following conditions:
1) A recorded plat of subdivision shall be provided to the city,
2) No access shall be granted to this lot from Lincoln Road
Staff finds that the requirements in Chapter XVI Table 33 of the Zoning Code have been met.
Attachments
• Location Map
• Application Packet
• Existing site survey
• Plat of Subdivision
• Photos of property
File#Z-661 Page 2 of 3
Community Development Department Report File# Z-661
January 5, 2006
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File#Z-661 Page 3 of 3
4
P&Z Commission
January 5, 2006
Page 2
arking layout and number of spaces provided
dscape Plan has not been provided
5. Li ' g/Photometric Plan has not been provided
6. Lot c ination has not been completed and recorded with the Co
7. Quality ngineering Plans submitted
8.Adequate n -of-way designated for Ringwood Road
9. Detention
10. Grading
11. Sanitary Sewer Se
12. Storm Water Plan.
er Zeller noted in light o e deficie in the applicant's submittal, Staff s
r ommending denial of the requests ap endment and lot width variance at this t'
recommends approval of the 200-foo um lot width variance.
e Commission asked if the applic was vtn to address Staffs concerns. Mr. Ne
r lied that he was if he was give ore time. P er Zeller suggested giving the applic t
e weeks to return revised pl d to continue this g to the March 2, 2006 commis n
eting.
tion by Cadotte, sec o d by Thacker, to recessthe Public g regarding File No Z- 6
t arch 2,2006 con ' ent upon Staff reviewing revised plans by 26, 2006.
V 'ng Aye: B an, Cadotte,Nadeau, Schepler.
ing Nay: om,Howell,Thacker.
Voting: one. ..
stainin ' None.
sent, None
carried 4-3.
Public Hearing—Randy Lively
Fite No. Z-661
2623 Lincoln Road-Map Amendment
Chairman Howell at 7:50.m. convened the Public Hearing regarding File No. Z-661 for a map
amendment to RS-2 for the property located at 2623 Lincoln Road as filed by Randy Lively.
Chairman Howell stated notice of Public Hearing was published in the Northwest Herald on
December 19, 2005. Certificate of Publication is on file in the City Clerk's office. Notices were
mailed to all abutting property owners of record. Certified mailing receipts are on file in the City
Clerk's Office. An affidavit of compliance with all'notification requirements is on file as well.
Chairman Howell swore in applicant Randy Lively.
Also in attendance were the following who expressed interest in this request:
P&Z Commission
January 5, 2006
Page 3
1. Bob Ungaro,District 15, 1011 N Green Street McHenry
2. David Miller, 2717 W Lincoln Road McHenry
3. Suzanne and Bill Kotomski,2619 W Lincoln Road McHenry.
Planner Zeller provided the Commission with the Staff Report regarding the proposed map
amendment. She noted the property is comprised of 1.3 acres and is improved with a single
family home. If the request is granted, the applicant intends to construct a second single family
dwelling on a new subdivided piece of the property. Planner Zeller stated Staff supports the
request as it meets the requirements set forth in the Zoning Ordinance.
Chairman Howell opened the floor to questions and comments by the audience. Each person who
spoke was sworn in by Chairman Howell prior to their speaking and/or making comments.
Bob Ungaro, School District 15, stated that Mr. Lively does not have the legal right to access the
easement. The school district has concerns for the school buses and the safety of the children. In
response to a question from Chairman Howell,Mr. Ungaro acknowledged he did not have advice
from the school district's attorney.
Suzanne Kotomski, 2619 Lincoln Road, objected to the plan to add another home to the lot. She
addressed drainage issues, safety of the children, and placement of a home on the lot.
Mr. Lively responded that the school district had alleviated the drainage issue when they did the
improvements to the easement and that he is very aware of the presence of the school buses and
children as his children attend the school.
David Miller, 2717 Lincoln Road, had submitted a letter dated January 2, 2006. He expressed
concern for the placement of the home, chopping the lot in two, and the potential for the
driveway creating safety problems for the school.
Chairman Howell read Mr. Miller's letter(attached as Exhibit A) into the record.
Attorney Cahill requested time to review documents to determine if Mr. Lively had an easement
that would permit a driveway. Chairman Howell called for a five-minute recess at 8:12 p.m. The
hearing reconvened at 8:18 .m. with all members still in attendance.
Attorney Cahill stated whoever owns the property described on the plat of survey has the right to
access the easement.
Motion by Cadotte, seconded by Buhrman, to recommend to City Council that with regard to
File No. Z-661, a request for a Zoning Map Amendment to RS-2 Medium Density Single Family
Residential Zoning District for the property located at 2623 Lincoln Road be granted subject to
the following conditions:
1. A recorded plat of subdivision shall be provided to the City;
2. No Access from Lincoln Road shall be granted to the second lot;
9
P&Z Commission
January 5, 2006
Page 4
d ffa a e e Aq—prov — -Aunin
Ordinance,has been met.
Voting Aye: Buhrman, Cadotte.
Voting Nay: Ekstrom, Howell,Nadeau, Schepler,Thacker.
Not Voting: None.
Abstaining: None.
Absent: None.
Motion failed 2-5.
Motion by Ekstrom, seconded by Schepler, to recommend the denial of the request by Randy
Lively for a map amendment to RS-2 Medium Density Single-Family Residential District for the
property located at 2623 Lincoln Road.
Voting Aye: Buhrman, Cadotte,Ekstrom,Howell,Nadeau, Schepler, Thacker.
Voting Nay: None.
Not Voting: None.
Abstaining: None.
Absent: None.
Motion carried 7-0.
Chairman Howell closed the Public Hearing at 8:43 p.m.
Public Hearing—Home State Bank
and TamondDrive--Conditional Use Permit and Variance
irman Howell at 8:44 p.m. opened a Public Hearing regarding File No. Z-662, an ap do
r itional use permit to allow a drive-thru facility at a financial institution vanaric
allow a oot setback for a proposed ATM kiosk on the Home State B perty locate
the intersecti Diamond Drive and Route 31.
hairman Howell stated n of this Public Hearing was publis n the Northwest Herald n
ecember 12, 2005. A Certific Publication is on file ' e City Clerk's Office. Nor s
ere mailed to all abutting property o of record. Ce d mailing receipts are on file in e
ity Clerk's Office. An affidavit of comph otification requirements is also on f
attendance representing the applicant Jame on of Home State Bank and 'an
eno,Architect for Home State Bank were swom in b rman Howell.
Tanner Zeller provided the 'ssioners with a Staff Report regar a request.
. Zambon and no presented their plans to the Commission.
uestions raised regarding the appearance of the ATM drive-up. Some discussion ed
egardi a similarities to the Home State Bank facility.-on-Prime Parkway. Attorney S el
'am
EXHIBIT "A"
David B. and Leanne R. Miller
2717 West Lincoln Road
— eHenty-,4--60050
January 2, 2006
John Howell, Chairman
McHenry Planning and Zoning Commission
Dear Sir,
This letter is in reference to Public Hearing Notice/File Z-661, the application of Randy
and Tracey Lively to subdivide the property at 2623 Lincoln Road in McHenry.
We are strongly opposed to this action for the following reasons:
First, Mr. Lively should have put more thought into the positioning of his residence
when it was built. He nicely placed it in the middle of the existing piece of property. If
selling off a portion of this property was his intent down the road, he should have built
his home centered on the western half of the property. As .positioned now, the
sidewalk of the home abuts the proposed lot line. This is aesthetically unappealing.
One look around the immediate neighborhood finds that the neighbor to the south is a
one-plus acre parcel, and the multiple neighbors to the west are also one-plus acre
parcels.
Chopping this lot as proposed does not fit in with the current class of Estate. If both
the city and the county put time, effort and money into the planning and zoning of
properties, it should not be changed frivolously. In this case, on a whim and potential
economic gain of one whose home is up for sale, an obvious sign he has no long-term
interest and concern for the neighborhood.
Additionally, no matter where the proposed driveway is placed, it poses safety issues
for the school traffic, and congestion at best.
Finally, but not conclusively, the negative economic impact on our school district far
outweighs the added tax revenue it will receive from this undesirable rezoning,.
As neighbors in close proximity for over 30 years, we strongly oppose this zoning
change and ask that the commission deny this request.
Sincerely,
Dave and Leanne Miller
FORMA File Number 'G6
PUBLIC HEARING APPLICATION
Planning and Zoning Commission
City of McHenry
333 South Green Street a McHenry,IL 60050 c Tel:(815) 363-2170 Fax:(815)363-2173
1. Name of Applicant F C- " Tel 815—,3"-
Address,,)�j.13 Li,-t'�cR�N Oc�.� 14i;ktrNj -1—L-- Fax
2. Name of Property Owner Tel
(if other than Applicant)
Address Fax
3. Name of Engineer ' + r ' t Tell =
(If represented)
Address 6lt! a , y . �.r» S' 1 `lf Fax
4. Name of Attomey Tel
(If represented)
Address Fax
5. Common Address or Location of Property
6. Requested Action(s)(check all that apply)
Zoning Map Amendment(Rezoning) _Zoning Variance-Minor
Conditional Use Permit _Zoning Text Amendment
Zoning Variance �Other
Provide a brief description of the Requested Action(s). For example, the operation that requires a
Conditional Use Permit,the specific Zoning Variance needed, or the new zoning classification that is
requested:
T \ I•Fl
7. Current Use of Property
8. Current Zoning Classification of Property,Including Variances or Conditional Uses
9. Current Zoning Classification and Land Use of Adjoining Properties
North:
South: 2 S,;,—
East: l (�
West: 1 1 t
10. Required Attachments(check all items submitted)
Please refer to the Public Hearing Requirements Checklist to determine the required attachments.
_l. Application Fee(amount)$
2. Narrative Description of Request
3. FORM A—Public Hearing Application
_4. FORM B—Zoning Map Amendment(Rezoning) Application
_5. FORM C—Conditional Use Application
__6. FORM D—Zoning Variance Application
_7. Proof of Ownership and/or Written Consent from Property Owner in the Form of an
Affidavit
—____8. Plat of Survey with Legal Description
_9. List of Owners of all Adjoining Properties
_10. Public Hearing Notice
_11. Sign(Provided by the City,to be posted by the Applicant)
_12. Site Plan
_13. Landscape Plan
_.__.__14. Architectural Rendering of Building Elevations
15. Performance Standards Certification
_____16, Traffic Analysis
17. School Impact Analysis
77..T,w ,r A V rra I of I
11. Disclosure of Interest
The party signing the application shall be considered the Applicant. The Applicant must be the owner
or trustee of record, trust beneficiary, lessee, contract purchaser, or option holder of the subject
property or his or her agent or nominee.
Applicant is Not Owner
If the Applicant is not the owner of record of the subject property, the application shall disclose the
legal capacity of the Applicant and the full name, address, and telephone number of the owuer(s). In
addition, an affidavit of the owners(s) shall be filed with the application stating that the Applicant has
the authority from the owners(s)to make the application.
Applicant or Owner is Corporation or Partnership
If the Applicant, owner, contract purchaser, option holder, or any beneficiary of a land trust is a
corporation or partnership, the application shall disclose the name and address of the corporation's
officers, directors, and registered agents, or the partnership's general partners and those shareholders
or limited partners owning in excess of five percent of the outstanding stock or interest in the
corporation or interest shared by the limited partners.
Applicant or Owner is a land Trust
If the Applicant or owner is a land trust or other trust or trustee thereof, the full name, address,
telephone number,and extent of interest of each beneficiary shall be disclosed in the application.
12. Certification
I hereby certify that I am aware of all code requirements of the City of McHenry that relate to this
property and that the proposed use or development described in this application shall comply with all
such codes.
I hereby request that a public hearing to consider this application be held before the Planning and
Zoning Commission, and thereafter that a recommendation be forwarded to the City Council for the
adoption of an ordinance(s) granting the requested action(s), including any modifications to this
application or conditions of approval recommended by the Zoning Board of Appeals or City Council.
Signature of Applicant(s)
Print Name and Designation of Applicant(s)
FORM B File Nurnsiei 6 4
ZONING MAP AMENDMENT (REZONING)
Planning and Zoning Commission
City of McHenry
333 South Green Street c McHenry,M 60050 c Tel:(815)363-2170 o Fax:(915)363-2173
Table 33 of the City of McHenry Zoning Ordinance provides that in recommending approval of a Zoning
Map Amendment (Rezoning), the Planning and Zoning Commission shall transmit to the City Council
written findings that all of the conditions listed below apply to the requested action.
Please respond to each of these conditions as it relates to Xgur request
1_ Compatible with Use or Zoning,of Environs
The proposed use(s) or the uses permitted under the proposed zoning classification are compatible with
existing uses or existing zoning of property in the environs.
The trend of development in the general area since the original zoning of the affected property was
established supports the proposed use(s)or zoning classification.
3 ��Q) is�ttth Comprehensive Plan Objectives
The proposed use(s)or zoning classification is in harmony with the objectives of the Comprehensive Plan
of the City as viewed in light of any changed conditions since the adoption of the Plan.
4 Furthers Public Interest
The proposed use(s) or zoning classification promotes the public interest and not solely the interest of the
applicant,
i
EOGE OF PAVEMENT
v
EASEMENT
DATE: 10/05/05 CHCK'D BY:
LAND TECHNOLOGYt INC. (815)363-9200
5116 W. ELM ST. McHENRY, IL. 60050
LOCATION: CLIENT: DRAWING NUMBER:
W HENRY LIVELY 05-458
t
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Bill Hobson,Management Assistant for Community Relations
FOR: February 6,2006,Regular City Council Meeting
RE: Approval of the bid for demolition of the Wahl Appliance Building
RECOMMENDATION: Staff recommends: 1) Approval of a budget amendment in the
amount of $23,870 to the TIF Fund (General Revenue funding) for the demolition of
1209 Court Street and, 2) Award the bid for demolition of 1209 Court Street to
Cornerstone Material Recovery in the amount of$23,870.
Background. The City purchased the former Wahl Appliance building some time ago.
The City's intent in purchasing the property is to provide for additional parking for the
Green Street business district through the removal of the existing structure and preparing
the site for use as a parking lot. However, the demolition of the structure was omitted
from the 2005/06 CEP and budget approved by the City Council.
Bids were received and opened for the demolition of the Wahl Appliance Building on
Tuesday, January 20. The scope of the work includes removing the identified asbestos
in the structure, demolishing and removing debris from the site and creating a temporary
level gravel parking area. Long term parking improvements will be addressed at a later
time as utilization rates and funding capabilities are determined.
Analysis. Nine responsible bids were received (two were thrown out for incomplete bid
information or for bidding only a portion of the work). The lowest responsible bidder is
Cornerstone Material Recovery of McHenry with a bid of$23,870.
Since the item was omitted from the fiscal year budget, awarding this bid will require a
budget amendment. The amendment will be an increase in the capital projects account
within the TIF Fund. The General Fund will be loaning the funds to the TIF Fund for this
project.
Attachments: Bid Summary Breakdown
i
In attendance were:
BID OPENING
TUESDAY,January 24, 2006
Aldermen Conference Room
11:00 A.M.
ADMINISTRATION DEPT.—Demolition & Removal 1209 Court St.
Estimated cost: $
NAME BID BID BOND COMMENTS
Falcon $43,730. 10%
Lake County Grading $34,095. 10%
Site Recovery Services $31,390. 10%
Excavating Concepts $28,080. 5% Insufficient Bid Bond, 10%required
Maneval Construction $7131000. 10%
American Demo Corp. $28,300. 10%
AKA Wrecking $34,000. 10%
Cornerstone $233,870. 10%
Alpine Demo. $27,000. 10%
Kottke Excavating $32,000. 10%
Ace's Demo. $149540. 10% Asbestos removal not included
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Douglas Martin,Assistant City Administrator
FOR: February 13, 2006 Regular City Council Meeting
RE: Asbestos abatement at the Medical Arts Building(1110 N. Green Street)
RECOMMENDATION: Staff recommends: 1) Approval of a budget amendment in the
amount of $485,000 to the TIF Fund (General Revenue funding) for asbestos removal,
demolition, and site preparation; and, 2) Award the bid for asbestos abatement at 1110 N.
Green Street to Holian Industries Inc. in the amount of$128,753.
Background. In December of 2005, staff provided an update to the City Council on the
expected costs for redeveloping the Medical Arts Building site prior to closing on the property.
At the time, staff estimated that in addition to the $1.0 million purchase price, approximately
$500,000 would be needed for asbestos removal, demolition, site preparation and miscellaneous
costs (see attachment). The City Council reconfirmed their commitment to the project and staff
proceeded with closing on the property.
Asbestos removal on the building is moving forward. Bids were opened on Friday, January 27th
with a total of seven bids read aloud.
Analysis. The low bid from Holian Industries Inc. totals $128,753, approximately$100,000 less
than our original estimate. Staff is seeking authorization to award the bid after a budget
amendment has been approved to fimd the work. Staff is seeking authorization for a budget
amendment in the amount of $485,000 to cover this work as well as demolition costs, site
preparation work, and RFP development costs as outlined in Attachment 1. Funding for the
amendment will be a loan from the General Fund to the TIF Fund which will be repaid once TIF
revenues are sufficient.
Prior to the demolition of the Medical Arts Building, all asbestos material is required to be
removed from the building. Midwest Environmental will manage the removal and conduct air
monitoring while the project is going on in accordance with Illinois Environmental Protection
Agency (IEPA) guidelines. Asbestos removal is a highly regulated process and is closely
monitored by the IEPA. Midwest Environmental conducted the asbestos demolition survey for
the property. The project is tentatively scheduled to begin on February 21st and is anticipated to
last six weeks.
In attendance were:
BID OPENING
FRIDAY, January 27, 2006
Aldermen Conference Room
1:00 P.M.
ADMINISTRATION DEPT. —Asbestos Abatement 1110 N. Green Street.
Estimated cost: $
NAME BID BID BOND COMMENTS
Luse $2281551 10%
Holian Asbestos Removal & Encap. $128,753 10%
Champion Environmental Services, Inc. $171/850 10%
Universal Asbestos Removal $227/500 10%
Colfax $1991950 10%
JP General Construction $182,900 $301000
Mutual Group $272/850 10%
Kinsale Contracting Group 10% Bid not accepted.
Attachment 1
Medical Arts Building
Redevelopment Project - Budget/Actual
Item Estimate Actual
Purchase $1,000,000 $1,000,000 (Actual)
Phase 1 Environmental 1,600 1,600 (Actual)
Asbestos Demolition Survey 3,250 3,250 (Actual)
Asbestos Project Mgt/Air Monitoring 15,000 15,000 (Actual)
Asbestos Removal 230,000 128,753 (Actual)
Building Mgt Expenses (Landlord) 3,600 (Actual -To Date)
Soils Testing/Survey 3,500 3,775 (Actual)
Topographic Survey 6,500 6,500 (Estimate)
Demolition 132,000 132,000 (Estimate)
Engineered Fill 125,000 125,000 (Estimate)
Consultant Fees- RFP Preparation 15,000 15,000 (Estimate)
Property/Easement Acquisition 50,000 (Estimate)
Total Redevelopment Project $1,531,850 $1,484,478
First Budget Amendment(Approvel to Purchase) $1,000,000
Second Budget Amendment(February 6,2006) $485,000
i
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Daniel I Marcinko,Director of Public Works
FOR: February 6,2006 Regular City Council Meeting
RE: Wells 2 & 3 Rehabilitation
ATTACHMENTS: Engineering Service Agreement from Baxter&Woodman
Background. At the January 30, 2005 Regular City Council Meeting, the City Council
awarded Municipal Well &Pump Company the contract for the rehabilitation of Wells No. 2
& 3 for an estimated amount of$45,465. Baxter and Woodman has submitted an Engineering
Service Agreement for the construction inspection services for the project. The proposed
agreement provides a periodic part-time Resident Project Representative (RPR) to be on site
to observe the contractor's work and assure that it conforms to the approved design
documents.
Analysis. The proposed Engineering Service Agreement from Baxter and Woodman for
the construction observation is $16,000. This is a labor intensive observation project due to
the nature of the work and staff feels comfortable with the proposal.
The Council may recall the design and construction costs of these improvements totaled
$53,365. With the proposed construction observation costs, the total project cost will be
$69,365. This project was included in the approved 2005/06 budget in the amount of$65,000.
Recommendation. Staff recommends approval of the Engineering Service Agreement
from Baxter and Woodman for the construction observation of the rehabilitation of Wells 2 &
3 for an amount not to exceed$16,000.
CITY OF MCHENRY, ILLINOIS
WATER SUPPLY WELL NOS. 2 AND 3 REHABILITATION
CONSTRUCTION SERVICES
ENGINEERING SER VICES AGREEMENT
THISAGREEMENT is made this day of ,2005,by and
between the City of McHenry, Illinois, hereinafter referred to as the CITY, and Baxter &
Woodman, Inc., Consulting Engineers, hereinafter referred to as the ENGINEERS, for
engineering services required by the CITY for the Water Supply Well Nos. 2 and 3
Rehabilitation, hereinafter referred to as the PROJECT.
WITNESSETH that in consideration of the covenants herein,these parties agree as
follows:
SECTION 1. The PROJECT consists of construction services for the rehabilitation
of Well Nos. 2 and 3, as more completely described in Exhibit A, attached hereto. After
written authorization by the CITY,the ENGINEERS shall provide professional services for
the PROJECT. These services will include serving as the CITY's representative in all
phases of the PROJECT, providing consultation and advice, and furnishing customary
engineering and construction-related services,as enumerated in Exhibit B,attached hereto.
SECTION 2. The CITY shall compensate the ENGINEERS for the professional
services enumerated in Exhibit B hereof as follows:
2.1 The ENGINEERS' fee for the construction-related services described in Exhibit
B, Sections 1 through 7 shall be reimbursement for all employee compensation(employee
wages multiplied by work time performed),overhead, and expenses,which will not exceed
$13,600 plus a fixed fee of$2,400 for readiness to serve and profit except as provided in
Subsections 3.11 and 3.12, ENGINEERS' Project No. 051519.
2.2 The ENGINEERS' fee for the additional services described in Exhibit B
Sections S and 9 shall be reimbursement for all employee compensation(employee wages
multiplied by work time performed), overhead, and expenses plus a profit of 10 percent of
the reimbursement amounts.
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SECTION 3. The parties hereto further mutually agree:
3.1 The CITY shall obtain from others and furnish to the ENGINEERS complete
legal descriptions and plats of property surveys for the PROJECT which shall include,but
not be limited to, location and staking of all necessary property lines and corners, public
rights-of-way and secured easements, and zoning and deed restrictions.
3.2 The ENGINEERS may submit requests for periodic progress payments for
services rendered. Payments shall be due and owing by the CITY in accordance with the
terms and provisions of the Local Government Prompt Payment Act, Illinois Compiled
Statutes, Ch. 50, Sec. 505, et. seq.; and the ENGINEERS may, after giving seven (7) days
written notice to the CITY, suspend services under this Agreement until the ENGINEERS
have been paid in full all amounts due for services, expenses, and late payment charges as
provided in such Act.
3.3 This Agreement may be terminated, in whole or in part, by either party if the
other party substantially fails to fulfill its obligations under this Agreement through no fault
of the terminating party; or the CITY may terminate this Agreement,in whole or in part,for
its convenience. However,no such termination may be effected unless the tenninating party
gives the other party(1)not less than ten(10)calendar days written notice by certified mail
of intent to terminate,and(2)an opportunity for a meeting with the terminating party before
termination. If this Agreement is terminated by either party,the ENGINEERS shall be paid
for services performed to the effective date of tennination,including reimbursable expenses.
In the event of contract termination, the CITY shall receive reproducible copies of
Drawings, Specifications and other documents completed by the ENGINEERS.
3.4 The ENGINEERS agree to hold harmless and indemnify the CITY and each of
its officers, agents and employees from any and all liability claims, losses, or damages
arising out of or alleged to arise from negligence in the performance of the services under
this Agreement, but not including liability that may be due to the sole negligence of the
CITY or other consultants, contractors or subcontractors working for the CITY, or their
officers, agents and employees.
The CITY agrees to hold harmless and indemnify the ENGINEERS,and each of their
officers, agents and/or employees from any and all liability claims, losses, or damages
arising out of or alleged to arise from negligence in the performance of the services under
this Agreement that may be due to the sole negligence of the CITY or other consultants,
contractors, or subcontractors working for the CITY, or their officers, agents and/or
employees.
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The CITY shall indemnify and hold harmless ENGINEER and its officers,directors,
partners,employees,and agents and ENGINEER's Consultants from and against all claims,
costs, losses, and damages caused by, arising out of or relating to the presence, discharge,
release,or escape of Asbestos,PCBs,Petroleum,Hazardous Waste,or Radioactive Material
at, on,under or from the Project site.
The CITY acknowledges that the ENGINEER is a Business Corporation and not a
Professional Service Corporation,and further acknowledges that the corporate entity,as the
party to this contract, expressly avoids contracting for individual responsibility of its
officers, directors, or employees.
The CITY and ENGINEERS agree that any claim made by either party arising out of
any act of the other party, or any officer, director, or employee of the other party in the
execution or performance of the Agreement,shall be made solely against the other parry and
not individually or jointly against such officer, director, or employees.
3.5 For the duration of the PROJECT, The ENGINEERS shall procure and
maintain insurance for protection from claims under worker's compensation acts,claims for
damages because of bodily injury including personal injury, sickness or disease or death of
any and all employees or of any person other than such employees, and from claims or
damages because of injury to or destruction of property including loss of use resulting
therefrom,alleged to arise from the ENGINEERS'negligence in the performance of services
under this Agreement. The CITY shall be named as an additional insured on the
ENGINEERS' general liability insurance policy. The limits of liability for the insurance
required by this Subsection are as follows:
(1) Worker's Compensation: Statutory Limits
(2) General Liability
Per Claim: $1,000,000
Aggregate: $2,000,000
(3) Automobile Liability
Combined Single Limit: $1,000,000
(4) Excess Umbrella Liability
Per Claim and Aggregate: $4,000,000
(5) Professional Liability
Per Claim and Aggregate: $2,000,00053,000,000
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3.6 Notwithstanding any other provision of this Agreement,and to the fullest extent
pennitted by law,the total liability,in the aggregate,of the ENGINEERS and their officers,
directors,employees,agents,and any of them,to the CITY and anyone claiming by,through
or under the CITY, for any and all claims, losses, costs or damages whatsoever arising out
of,resulting from or in any way related to the PROJECT or the Agreement fiom any cause or
causes, including but not limited to the negligence, professional errors or omissions, strict
liability or breach of contract or warranty express or implied of ENGINEERS or their
officers, directors, employees, agents or any of them, hereafter referred to as the "CITY's
Claims", shall not exceed the total insurance proceeds available to pay on behalf of or to the
ENGINEERS by their insurers in settlement or satisfaction of CITY's Claims under the
terms and conditions of ENGINEERS' insurance policies applicable thereto, including all
covered payments made by those insurers for fees, costs and expenses of investigation,
claims adjustment, defense and appeal.
3.7 The ENGINEERS are responsible for the quality, technical accuracy, timely
completion, and coordination of all Designs, Drawings, Specifications, Reports, and other
professional services furnished or required under this Agreement, and shall endeavor to
perform such services with the same skill and judgement which can be reasonably expected
from similarly situated professionals.
3.8 The CITY may,at any time,by written order,make changes within the general
scope of this Agreement in the services to be performed by the ENGINEERS. If such
changes cause an increase or decrease in the ENGINEERS' fee or time required for
performance of any services under this Agreement,whether or not changed by any order,an
equitable adjustment shall be made and this agreement shall be modified in writing
accordingly. No service for which an additional compensation will be charged by the
ENGINEERS shall be furnished without the written authorization of the CITY.
3.9 All Reports,Drawings, Specifications, other documents, and magnetic media
prepared or furnished by the ENGINEERS pursuant to this Agreement are instruments of
service in respect to the PROJECT, and the ENGINEERS shall retain the right of reuse of
said documents and magnetic media by and at the discretion of the ENGINEERS whether or
not the PROJECT is completed. Reproducible copies of the ENGINEERS' documents and
magnetic media for information and reference in connection with the use and occupancy of
the PROJECT by the CITY and others shall be delivered to and become the property of the
CITY upon request; however, the ENGINEERS' documents and magnetic media are not
intended or represented to be suitable for reuse by the CITY or others on additions or
extensions of the PROJECT,or on any other project. Any such reuse without verification or
adaptation by the ENGINEERS for the specific purpose intended will be at the CITY's sole
risk and without liability or legal exposure to the ENGINEERS, and the CITY shall
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indemnify and hold harmless the ENGINEERS from all claims, damages, losses and
expenses including attorneys' fees arising out of or resulting therefrom. Any furnishing of
additional copies and verification or adaptation of the ENGINEERS' documents and
magnetic media will entitle the ENGINEERS to claim and receive additional compensation
from the CITY. Magnetic media are furnished without guarantee of compatibility with the
CITY's software or hardware,and the ENGINEER's sole responsibility for such media is to
furnish replacements of defective disks within 30 days after initial delivery.
3.10 The compensation for engineering services set forth in Section 2 hereof shall
include supervision of any geotechnical subconsultant and/or laboratory services required by
the ENGINEERS for the PROJECT, but the cost of such subconsultant and laboratory
services shall be a separate expense to the CITY. The ENGINEERS shall make all
necessary arrangements, subject to the prior approval by the CITY, and employ qualified
subconsultants for all geotechnical subconsultant and/or laboratory services, and the CITY
shall reimburse the ENGINEERS for the actual costs of the geotechnical subconsultant
and/or laboratory services plus five percent(5%)service charge upon submission of proper
invoices.
3.11 During the progress of the constriction work under this Agreement, the
ENGINEERS shall continuously monitor their costs and anticipated future costs,and if such
monitoring indicates possible costs in excess of the amounts stated in Section 2 above,the
ENGINEERS shall notify the CITY of such anticipated increase and the compensation for
construction-related engineering services shall be adjusted by amendment to this Agreement.
If the CITY and the ENGINEERS cannot agree on the amount of extra compensation for
said anticipated increase of engineering costs,this Agreement shall then be considered to be
terminated to the mutual benefit of these parties, without penalty to either party.
3.12 The not-to-exceed amount for construction-related engineering services set
forth in Section 2 above does not include any overtime hours for Resident Project
Representatives. In the event the Contractor works more than eight (8) hours on any
weekday,or works any time on Saturdays, Sundays or holidays,during which time Resident
Project Representatives are required to be present, the CITY shall pay the ENGINEERS
extra compensation at the ENGINEERS'hourly rates on a time-and-a-half basis for all time
of more than eight(8)hours on any weekday and all time on Saturdays,and on a double time
basis for all time on Sundays and holidays.
3.13 Any provision or part thereof of this Agreement held to be void or
unenforceable under any law shall be deemed stricken, and all remaining provisions shall
continue to be valid and binding upon the parties. The parties agree that this Agreement
shall be reformed to replace such stricken provision or part thereof with a valid and
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enforceable provision which comes as close as possible to expressing the intention of the
stricken provision.
3.14 This Agreement contains and embodies the entire and integrated agreement
between parties hereto and supersedes all prior negotiations,representations,or agreements,
either written or oral.
IN WITNESS WHEREOF, the parties hereto have caused the execution of this
Agreement by their duly authorized officers as of the day and year first above written.
BAXTER & WOODMAN, INC. CITY OF MCHENRY, ILLINOIS
By By
President Mayor
;�" zZ zoos
Date of Signature Date of Signature
(SEAL) (SEAL)
ATTEST: ATTEST:
Secretary Clerk
Attachment
L\mchec\05I519\Word\Engr Svc Agreement.DOC
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CITY OF MCHENRY, ILLINOIS
WATER SUPPLY WELL NOS. 2 AND 3 REHABILITATION
CONSTRUCTION SERVICES
EXHIBIT A
PROJECT DESCRIPTION
The PROJECT consists of the rehabilitation of Water Supply Wells Nos. 2 and 3
I:\mchec\051519\Word\Exhibit A.doc
CITY OF MCHENRY, ILLINOIS
WATER SUPPLY WELL NOS. 2 AND 3 REHABILITATION—CONSTRUCTION
SERVICES
EXHIBIT B
SCOPE OF SERVICES
1. COORDINATION - Act as the CITY's representative with duties, responsibilities
and limitations of authority as assigned in the Construction Contract Documents,
and advise and confer with CITY officials during construction and issue the
CITY's authorized instructions to the Contractor.
2. RESIDENT PROJECT REPRESENTATIVE - Provide Resident Project
Representatives at the construction site on a periodic part-time basis from the
ENGINEERS' office of not more than eight (8) hours per regular weekday, as
deemed necessary by the ENGINEERS, to assist the Contractor with
interpretation of the Drawings and Specifications, to observe in general if the
Contractor's work is in conformity with the Final Design Documents, and to
monitor the Contractor's progress as related to the Construction Contract date of
completion. However, the ENGINEERS are not responsible for the Contractor's
construction means, methods, techniques, sequences or procedures, time of
performance, compliance with Laws and Regulations, or safety precautions and
programs in connection with the PROJECT, and the ENGINEERS do not
guarantee the performance of the Contractor and are not responsible for the
Contractor's failure to execute the work in accordance with the Construction
Contract Documents.
3. DAILY REPORTS - Keep a daily record of the Contractor's work on those days
that the ENGINEER is at the construction site including notations on the nature
and cost of any extra work.
4. SHOP DRAWING REVIEW - Review and approve Shop Drawings,
Manufacturer's Literature, Samples, and other submittals by the Contractor, but
only for compliance with the Drawings and Specifications as to quality of
materials and performance of equipment. Such review shall not be construed as
relieving the Contractor of the responsibility to meet requirements of the
Construction Contract Documents.
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5. PARTIAL PAYMENTS - Review the Contractor's requests for payments as
construction work progresses, and advise the CITY of the amounts due and
payable to the Contractor in accordance with the terms of the Construction
Contract Documents.
6. CHANGE ORDERS - Prepare Construction Contract Change Orders when
authorized by the CITY.
7. FINAL INSPECTION - Conduct a final inspection of constriction work, review
the Contractor's written guarantees, and issue an opinion of satisfactory
completion for acceptance of the PROJECT by the CITY.
8. POST-COMPLETION WORK - Provide construction-related engineering
services including, but not limited to, General Construction Administration and
Resident Project Representative Services after the original construction contract
final completion date for the PROJECT.
9. WARRANTY WORK - Provide construction-related engineering services
regarding warranty work by the Contractor after the PROJECT, or parts thereof,
has been accepted for operational use by the CITY. Such services will include,
but not be limited to assistance to the CITY in enforcing the Contractor's
guaranty to repair or replace defective work within the warranty time stated in the
Construction Contract Documents for the PROJECT.
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AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Joseph P.Napolitano,Community Development Director
FOR: February 6,2006,Regular City Council Meeting
RE: Revision to the Landscaping Section of the Zoning Ordinance
ATTACHMENT: Revised Zoning Ordinance Chapter VM.Landscaping&Screening
COMMITTEE RECOMMENDATION: To direct staff to schedule a public hearing before the Planning and Zoning
Commission for consideration of the proposed landscaping amendments.
Background
The Community Development Committee discussed amending the Landscaping Chapter of the Zoning Ordinance at the
August 16*, October 18" and January 111" Committee Meetings. Landscaping is an important element of a site's
development. Although the City currently has minimum landscaping requirements in the Zoning Ordinance, Staff and the
Committee discussed how these requirements could be enhanced and improved. Some of the more significant changes
proposed are outlined below:
• Residential Screening
The residential screening strip area changed from 5-feet to 10-feet adjacent to multi-family residential and 15-feet
adjacent to non-residential. Also staff is requesting that a continuous canopy of trees be provided to sufficiently
give residents privacy. The City will continue to develop and as land runs out,density will force its way upward
As multi-story buildings are located adjacent to residential areas,residents will have a greater need for privacy.
• Pig Screening Stria
The parking screening strip will now apply to vehicle)quipment storage and sales lots. This would include new
and used car dealerships.
• Interior Parking Lot Landscaping
Staff is recommending additional landscaping requirements for parking lots with more than 200 total spaces.
• Foundation Base
A new section for site landscaping,which is called Foundation Base landscaping has been added. The foundation
base is the area surrounding the base of the building where it meets the concrete or asphalt parking lot or drive
aisle. Foundation base is made up of concrete paving and landscaping. The foundation base will give a more
finished appearance to the buildings.
• Maintenance of Landscaping
To ensure proper maintenance of landscaping the City will now require a Letter of Credit from a developer to
guarantee plant material will live or,if it dies,be replaced for a period of two years after installation.
• ,Accertable Plantings
Staff has compiled a list of approved and undesirable plants.
The proposed language is attached and includes illustrations. Upon Council direction, Staff will schedule a public hearing
before the Planning and Zoning Commission to consider this text amendment
VIII. LANDSCAPING& SCREENING
A. PURPOSE
The purpose of this section is to provide landscaping and screening requirements for parking and
other outdoor areas that will: (MC-91-553)
1. protect residential environments from effects of more intensive adjacent uses,
2. protect users of parking areas from excessive wind, glare, and temperature extremes,
3. reduce the adverse effects on public streets and adjacent properties of noise,blowing dust
and debris, and motor vehicle headlight glare,
4. discourage unsafe access to and circulation within off-street parking areas,
5. contribute to improved community appearance and maintenance of property values,
6. promote environmental conservation, and
7. be functional with deciduous trees providing natural shading for windows in the summer
and evergreen trees provided year round screening and protection from the winter wind.
B. TYPES OF LANDSCAPING AND SCREENING REQUIRED
1.RESIDENTIAL SCREENING STRIP (Adjacent to Residentially Zoned Property).
A landscaped strip including trees and shrubs, which may be combined with a solid fence or
wall located along the length of all lot lines (excluding the width of access ways)that abut an
adjacent residentially-zoned parcel on a parcel devoted to a more intensive residential, office,
commercial, or industrial land use, whether or not an off-street parking, loading, or refuse area
is present. If a solid wall is proposed it shall undulate by a minimum of 2-feet forward and
back for each 25-feet in length.
Table 16: Uses Requiring Residential Screening Strips
Screen strip area for
side and rearyards: From proposed Zoning To existing adjacent Zoning * Minimum Height
15-foot O 1-2, C 1-5, 11-2 E, RS-IRS 1-4, RA-1, RM 1-2 5-feet
10-foot RA-1,RM 1-2 E, RS 1-4 5-feet
Screening to adjacent residential shall provide a continuous canopy connection at maturity.
For example, if the tree species selected will have a 20-foot canopy at maturity, the trees will
need to be spaced every 20-feet.
*Applies also when yard is adjacent to an improved or unimproved alley
right-of-way that is adjacent to property in these districts.
2. PARKING SCREENING STRIP(On Perimeter of Parking Lot).
A 10-foot landscaped strip which shall consist of densely clustered groups of varying species
and size of shrubs and trees, and berming, which may include a solid wall or fence all which
shall not exceed 4-feet in height at installation or maturity and shall not be less than 3-feet in
height or minimum as determined by Community Development Director to effectively provide
screening except for trees which must maintain a minimum 7-foot trimmed canopy off the
ground as to not obstruct views into and out of the site. This shall be located around the
perimeter of the parking lot to screen vehicles and vehicle headlights from adjacent public
ways. The clustering of the groups of plants shall allow for plowing and snow storage. A
solid row of hedges, one type of plant or solely a solid wall shall not be permitted unless it is
determined by the Community Development Director that this would be the only way to
effectively screen vehicle headlights. The parking screening strip is required for all off-street
parking lots containing more than 5 parking spaces and any vehicle/equipment storage lots or
vehicle/equipment sales lots.
3. PARKING ISLAND STRIP(In Interior of Parking Lot).
A landscaped island is an 8 x 15 island in the interior of an off-street parking area provided
every 15 parking spaces and at the ends of parking rows. The intent of parking islands is to
provide shade trees on hot summer days, reduce the effects of the urban heat by reducing
paved surfaces and visually breaking up the expanse of asphalt.
For parking lots containing more than 200 parking spaces more unique design should be
incorporated. This should include adding a center landscape strip between the parking spaces,
Example 1. This design can also include adding a pedestrian walkway into the central
landscape strip between the parking spaces Example 2. These central landscape strips should
be evenly spaced around the parking lot, approximately every 150 to 200 spaces
F�open
of landscaping allows
for easy crossing.
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Example 1. Center Landscape Strip.
Example 2. Center landscape strip including a pedestrian walkway. The top
example shows two sidewalks on either side of the center landscaped area. The second
example shows the sidewalk along the parking row for easy access. Either of the shown
locations or running the sidewalk down the center of the landscape area is acceptable.
4. SITE LANDSCAPING(Interior site landscape in addition to any screening strips).
a. Foundation Base
Foundation Base is the combination of curbing and landscape materials which help
to break up the base of a building. It also incorporates pedestrian walkways and a
safe waiting area outside the main entry doors. Some examples of how foundation
base may be incorporated are included below. Foundation base is not required at
loading areas.
Landscaping is placed around
t the entire exterior of the
building to break up the wall
- surface and to accentuate the
building's architecture.
>7
i
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Typical Foundation Base around a building
Foundation Base Requirements
The following table explains the different requirements for Foundation Base around a building.
Building Size Front Side Rear
Building< 10,000 s.f. 10-foot 10-foot if public 5-foot
Tree planting entrances Pedestrian access required
requirement.* 5-feet if no entrances doorways.
30%of total side lineal 25% of total side lineal 5% of total lineal feet to
feet to be landscaped feet to be landscaped be landscaped
Building> 10,000 s.f. 15-foot 10-foot if public 5-foot
Tree planting entrances Pedestrian access required
requirement.* 5-foot if no entrances doorways.
30%of total side lineal 25% of total side lineal 5% of total lineal feet to
feet to be landscaped feet to be landscaped be landscaped
Building> 80,000 s.f. 30 x 30 Front Entry 10-foot if public 5-foot
15-feet along remainder entrances Pedestrian access required
Tree planting 5-foot if no entrances doorways.
requirement.* 25% of total side lineal 5% of total lineal feet to
30% of total side lineal feet to be landscaped be landscaped
feet to be landscaped
* For on-site plantings each building shall include a minimum of one (1) shade tree in frontage
areas with a minimum 4" caliper(at maturity) for each thirty(30) l.f. of building frontage. It is
recommended that trees be grouped in clusters. Other landscape materials such as shrubs,
grasses and turf shall make up the remainder of the required area.
Drive-Thru window locations.
Any building or suite which has a drive-thru or drive-up window shall not be required to meet
the above foundation base requirements for that side. Every effort shall be made to meet the
requirements on that side and then taper down to the window location. At the window location a
minimum 6" curbing shall be provided to distinguish the edge of the building from the pavement.
Examples of Foundation Base:
privy: Nr.,l.. .1 , J''.
Fly
ront entry areas with
�,y.As, walkway and landscape.
['ai-,,ed Planter tax fr a"C'r it Pai:-i;ci i'Iade-r Pox,
ley
E
s with additionairement for
er 80,000 s.f.
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b. Mechanical Equipment
All mechanical equipment on site shall be screened, this includes; heating,
ventilation, air-conditioning, refrigeration equipment,plumbing lines, ductwork,
transformers, satellite dishes, smoke exhaust fans, service entry section and similar
utility panel boxes. A 3-foot clearance shall be provided around all equipment to
allow access and maintenance.
C. Right-of-Way Landscaping
The standards are expressed in terms of shade trees required per lineal foot of
roadway, easement, or buffer strip, and include the full width of each. For
determining numbers of conifers and ornamentals applicable to the standard, a
conifer at least ten(10) feet in height shall equal a shade tree and two (2)
ornamentals as specified above shall equal a shade tree.
1. Major Entry:
(a) Boulevards (first 400 lineal feet); One tree with a minimum 4" caliper
each side per forty(40) lineal feet of roadway.
(b) Median: Two (2) trees per forty (40)11 of medium length plus one (1)
tree for each twenty-five(25) l.f. of median where median is wider than thirty
(30) feet.
2. Street and Highway Perimeter Boundaries:
(a) Wherever perimeter boundaries of the Business Park abut any street or
highway,primary screening by berm shall be not less than two (2) feet in
height nor greater than eight(8) feet in height, averaging four(4) feet in height.
(b) Provide one (1) shade tree per forty (40) 11 of frontage.
d. Detention Areas
Detention areas shall be designed per the City's Subdivision Control and
Development Ordinance in terms of retaining or detaining water and all engineering
requirements. However, it shall be noted that detention areas should be designed to
appear as natural as possible. Landscaping shall be required around the perimeter of
all retention and detention basins, which shall consist of trees, shrubs and emergent
plantings in a quantity, species and arrangement that will create an aesthetically
pleasing and ecologically functional environment. All landscaping shall conform
with the approved landscape list. Plantings around basins shall be salt tolerant. Such
landscaping shall be in conformance with Best Management Practices as determined
by the City.
e. Natural Areas
Natural areas shall be maintained and protected by all applicable local, state and
federal laws and requirements.
5. BUSINESS PARK and HEALTH CARE DISTRICT LANDSCAPE
REQUIREMENTS. (MC-91-553; MC-97-672)
a. Curbing in Parking Areas:
All parking island strips and parking perimeters shall be separated on all sides from
the parking surface by concrete curbing.
b. Uses Requiring Landscaping or Screening:
A minimum of five(5)percent of the parking area in Industrial Uses and ten (10)
percent in all other uses shall consist of landscaping. Any landscaped strip required
hereunder may be credited toward this requirement. A screen for off-street loading
shall be a minimum of six(6) feet high.
C. Sizes of Minimum Plant Materials at Planting:
1. Shade Tree: a deciduous tree with a minimum caliper of three(3) inches.
2. Conifer: a coniferous tree with a minimum six(6) foot height.
3. Ornamental: a deciduous tree or large shrub with a minimum caliper of two
(2) inches or minimum height of six(6) feet.
d. Foundation Base:
1. In addition to any before mentioned foundation base requirements for the
building, Health Care Buildings shall provide a minimum 6-foot walk and 7-
foot wide landscape area for safe drop off for patients.
14
a ;
ry
6. SIGN LANDSCAPING
An effective monument sign not only draws the public's attention to the business located at
that site,but also adds to the aesthetic appeal of the site. Monument signs attract a significant
amount of attention so the use of strong landscape design principles, which incorporate a
variety of plant materials and provide visual interest throughout the year, should be used.
A sign landscaping plan drawn to scale must be submitted as part of a sign permit application
for all monument signs.
For every one(1) square foot of gross sign area, there shall be provided a minimum of two (2)
square feet of landscape planting area including both plant material and grasses and shall be
located within 5-feet of the base of the sign.
C. LANDSCAPE PLAN SUBMITTAL REQUIREMENTS
For any use required to provide any screening strip or island strip, a Landscape Plan shall be filed
with an application for:
1. Rezoning
2. Conditional Use Permit
3. Any variance from landscaping or screening requirements
4. Planned Unit Development Preliminary or Final Plan approval
5. Preliminary or Final Plat approval as provided in the Subdivision Control Ordinance
6. Building Permit or Certificate of Occupancy.
7. Use Variance. (MC-94-614)
8. Free-standing Monument Sign application
The City Council may waive or defer this requirement in any instance in which the specific use of
the premises, and therefore the specific landscaping and screening requirements applicable, are not
yet determined, such as in the case of a rezoning for an industrial subdivision.
1. Content of Landscape Plan
a. The location and dimensions of all existing and proposed structures,parking lots and
drives, roadways and right-of-way, sidewalks,bike paths, ground signs,refuse
disposal areas,bicycle parking areas, fences, freestanding electrical equipment,
utility easements, conservation easements, lighting, tot lots and other recreational
facilities,proposed locations of storm water inlets, valve vaults, hose bibs, manholes,
hydrants, fire department Siamese connections and other structural features as
determined necessary by the Community Development Department;
b. The location, quantity, size, root ball condition and name,both scientific and
common of all proposed plant materials, and existing plant materials to be preserved
as well as boundaries of all planting beds;
C. The location of all proposed berming and drainage swales, indicating contours at one
foot(1') intervals, percent of slope and the location of all proposed drainage features
with natural vegetation including,but not limited to rain gardens and other storm
water detention and infiltration areas;
d. Specification and boundaries of all natural landscaping areas, including prairie,
woodland, and wetland plant communities, identified by specific community type
and by scientific and common names of all species;
e. Elevations and details of all fences,bridges,retaining walls or other decorative
features proposed for location on site shall be included. The details shall include,but
are not limited to materials, colors, styles and sizes;
f. Landscape data box which shall include the required and proposed calculations for
the following:
1. total area in square feet of the lot or tract to be developed;
2. total square feet and percentage of landscape area between the buildings and
any public or private street;
3. total square feet and percentage of the area being landscaped;
4. total number of trees required and provided,their common and scientific
names and their type; evergreen, shade or ornamental;
5. total number of shrubs required and proposed, their common and scientific
name and their type; evergreen or deciduous;
6. total area to be turf;
7. total area to be non-living material;
g. Delineate the different landscape and screening areas, i.e.: parking lot screening
strip, residential screening strip and right-of-way landscaping.
D.TREE PRESERVATION
The City has adopted a Tree Preservation Ordinance, Section 24-40 through 24-50 of the City's
Municipal Code.
The City Council may reduce the number of new trees required in response to preservation by a
developer of any existing trees on the site as follows:
Trunk Diameter of Reduction in Number
Existing Tree to of New Trees
Be Preserved * Required
4 - 10 inches 1 tree
11 - 20 inches 2 trees
Over 20 inches 4 trees
* Measured at 4 feet above grade level at base of tree
To ensure that existing trees are not damaged during development:
1. Protective physical barriers shall be maintained around such trees that prevent the passage
of heavy machinery under the drip line.
2. No equipment materials, fill, or debris shall be stored under the drip line except as may be
necessary for a reasonable time if no other storage area is available.
E.LANDSCAPE MATERIALS
The City has compiled a list of preferred natural landscape, acceptable landscape and prohibited
landscape.
The Plantings List is included as Exhibit A attached to this Code section.
Living landscape materials used shall be healthy,hardy and drought-resistant;be
suitable for the climate and environmental influences on the site, such as exposure to sun,wind,
water, heat, automobile exhaust fumes and road salt;be compatible with the slope of the site,
existing vegetation to be preserved and utilities above or below ground level. Where appropriate,
landscape materials shall be protected from damage from pedestrian or vehicular traffic
by tree grates,pavers or other measures. Proposed plant materials shall be compatible with Zone 5
Conditions as defined by the United States Department of Agriculture(USDA) Hardiness Zone
Designations.
All "Parking Island Strips" and"Parking Screening Strips" shall be separated on all sides from the
parking surface by curbing.
F. INSTALLATION PROCEDURES
All living landscaping materials shall be installed in conformance with the most current procedures
established by the American Association of Nurserymen.
G.MAINTENANCE OF LANDSCAPING
The owner, occupant, tenant and the respective agent of each, if any, shall be responsible for the
maintenance, repair and replacement of all landscaping and screening so as to preserve at least the
same quantity and quality as the remainder of the existing material onsite. If a mature tree is lost, a
replacement tree of at least '/"per 1" of caliper lost,but shall not be less than a 4"minimum. For
example, a 20"tree requires a replacement by a 5" caliper tree.
All living and non-living landscaping, including fences, walls, and ornamental lighting, shall be
maintained in a good condition at all times, so as to present a healthy, neat and orderly appearance
and shall be kept free from refuse and debris. Any dead vegetation shall be promptly replaced with
healthy living plantings. The developer shall provide to the City a 2 year guarantee on all landscape
materials in the form of a Letter of Credit.
H. CONDITIONAL USES
Certain conditional uses may be required to provide landscaping or screening that exceeds the
requirements of this section. Special screening requirements for surface mining operations shall be
as provided in the Surface Mining section of this Zoning Ordinance.
I. DEFINITIONS
The City has established some common definitions:
a. Berm: An uncompacted soil raised above the surrounding finished grade with side
slopes no steeper than 4:1.
b. Caliper: The diameter of a tree trunk six inches above the existing grade or proposed
planted grade and in conformance with provisions of the Code of Standards or latest
version published by the American Association of Nurserymen, Inc.
C. Cluster: Plant material installed as a group, as within two feet(2') of each other.
d. Deciduous: Plants which do not retain leaves or needles during the winter season of
the year.
e. Evergreen: Plants that maintain leaves and needles year round.
f. Foundation Base: An area designated around the building for curbing and landscape
improvements.
g. Landscaping: Any of the following combination thereof, material such as,but not
limited to: grass, ground cover, shrubs, vines, hedges or trees; and non-living durable
material, such as: rocks, pebbles, sand, walls or fences but excluding pavement.
h. Ornamental: Plants that add aesthetically to the site.
i. Turf: Lawns, sod and grass areas designed to be maintained by regular watering,
mowing and raking.
EXHIBIT A
Plantings List
This list is not an exhaustive list of all plant materials that will be allowed in the City. A
registered Landscape Architect may propose additional species to staff as long as they detail
the plants specific properties. This list is broken out into three sections; recommended
species, approved species and undesirable species. The recommended species were selected
to be used in areas along a street detention area because they are salt tolerant and root friendly.
The approved species were selected because they are native plants which grow well in the
Illinois climate and may also be salt tolerant. The undesirable species are listed because they
have problems such as spines, or are an invasive species.
Recommended Street Trees:
Small
Eastern Redbud Cersis Canadeusis
Cornelian Cherry Dogwood Cornus Mas
Cockspur Hawthorn Crataegus crus-falli var. Inermis
Winter King Hawthorn Crataegus Viridis
Donald Wyman Malus (white)
Adams Malus (rose
Prairiefire Malus (magenta)
Sugar Tyme Mauls (white)
Peking Lilac Syringa Pekinensis
Ivory Silk Japanese Tree Lilac Syringa Reticulata
Medium
Katsuratree Cercidiphllum Japonicum
Turkish Hazelnut Corylus Colorna
Hophornbeam Ostrya Virginiana
Amur Corktree Phellodendron Amurense Macho
Amur Cherry Prunus Maackii
Sargent Cherry Prunus Sargentii
Redmond Linden Tilia x euchlora
Littleleaf Linden Tilia Cordata
Greenspire
Chancellor
Glenleven
Tures
Large
Red Maple Acer Rubrum
Bowhall
Franks Red
October Glory
Green Mountain Acer Saccharum
Sugar Maple Acer Saccharum
Hackberry Celtis Occidentalis
Autumn Purple Fraxinus Americana
Windy City Fraxinus Americana
Green Ash Fraxinus Pennsylvanica
Marshall Seedless Franxinus Pennsylvanica
Summit Franxinus Pennsylvanica
Blue Ash Franxinus Quadrangulata
Ginko Ginko Biloba
Thornless Honey Locust Gleditsia Triacanthos var. Inermis
Moraine Gleditsia Triacanthos var. Inermis
Skyline Gleditsia Triacanthos var. Inermis
Kentucky Coffeetree Gymnocladus Dioicus
Accolade Elm Ulmus Morton
Homestead Elm Ulmus
New Horizon Elm Ulmus
Pioneer Elm Ulmus
Regal Elm Ulmus
Please see the Subdivision Control Ordinance for planting and additional Street Tree
requirements.
Approved Trees:
Silver Maple Acer Saccharinum
Ohio Buckeye Aesculus Glabra
Horse Chestnut Aesculus Hoppocastanum
Serviceberry Amelanchier Canadensis
River Birch Betula Nigra
Hophornbeam Carpus Caroliniana
Bitternut Hickory Carya Cordiformis
Shagbark Hickory Carya Ovata
Northern Redbud Cercis Canadensis
Russian Olive Elaeagnus Angustifolia
White Ash Fraxinus Americana
Black Walnut Juglans Nigra
Eastern Red Cedar Juniperus Virginiana
American Larch Larix Laricina
Red Mulberry Morus Rubra
East Hophornbeam Ostrya Virginiana
Black Hills Spruce Picea Glauca Densata
Jack Pine Pinus Banksiana
Austrian Pine Pinus Nigra
Sycamore Plantanus Occidentalis
Eastern Cottonwood Populus Deltoides
Black Cherry Prunus Serotina
White Oak Quercus Alba
Swamp White Oak Quercus Bicolor
Bur Oak Quercus Macrocarpa
Oin Oak Quercus Palustris
Northern Red Oak Quercus Rubra
Black Locust Robinia Pseudoacacia
Black Willow Salix Nigra
Bald Cypress Taxodium Distichum
White Cedar Thuja Occidentalis
Basswood Tilia Americana
American Elm Ulmus Americana
Approved Shrubs:
False Indigo Amorpha Fruitcosa
Red Chokeberry Aronia Arbutifolia
New Jersey Tea Ceanothus Americanus
Buttonbush Cephlananthus Occidentalis
Silky Dogwood Cornus Amomum
Gray Dogwood Cornus Racemosa
Red-Osier Dogwood Cornus Sericea
American Hazelnut Corylus Americana
Cockspur Hawthorn Crataegus Crus-Galli
American Witch-Hazel Hamanmelis Virginiana
Spicebush Lindera Benzoin
Ninebark Physocarpus Opulifolius
Fragrant Sumac Rhus Aromatica
American Black Current Ribes Americanum
Wild Gooseberry Ribes Missouriense
Swamp Rose Rosa Palustris
Peachleaf Willow Salix Amygdaloides
Pussy Willow Salix Discolor
Elderberry Sambucus Canadensis
Meadowsweet Spirea Alba
Arrowwood Viburnum Dentatum
Nannyberry Viburnum Lentago
Highbush Cranberry Viburnum Trilobum
Approved Plants and Grasses:
Sweet Glag Acorus Calamus
Slender Wheatgrass Agropyron Trachycaulum
Big Bluestem Andropogon Gerardii
Little Bluestem Andropogon Scoparius
Groundnut Apios Americana
Wild Columbine Aquilegia Candensis
Butterfly Weed Asclepias Tuberosa
Sky Blue Aster Asureus
Heath Aster Ericoides
Smooth Aster Laevis
Cream False Indigo Babtisa Bracteata
Blue False Indigo Baptisia Australis
Sideouts Grama Grass Bouteloua Curtipendula
Prairie Brome Bromus Kalmii
Woodland Brome Bromus Pubescens
Buffalograss Buchloe Dactyloides
Bluejoint Reedgrass Calamagrostis
Bebb's Sedge Carex Bebbii
Common Wood Sedge Carex Blanda
Dark Scaled Sedge Carex Buxbaumii
Bottlebrush Sedge Carex Comosa
Crested Sedge Carex Cristatella
Common Bur Sedge Carex Grayii
Porcupine Sedge Carex Hystericina
Lake Sedge Carex Lacustris
Hop Sedge Carex Lupulina
Penn's Sedge Carex Pensylvanica
Curiy-Styled Wood Sedge Carex Rosea
Awl-Fruited Sedge Carex Stipata
Tussock Sedge Carex Stricta
Fox Sedge Carex Vulpinoidea
Common Wood Reed Cinna Arundinacea
Virgin's Bower Clematis Virginiana
Lanceleaf Coreopsis Coreopsis Lanceloata
Purple Prairie Clover Dalea Purpurea
PurpleConeflower Echinacea Purpurea
Slender Spikerush Eleocharis Acicularis
Red-Rooted Spikerush Eleocharis Calva
Blunt Spikerush Eleocharis Obtusa
Marsh Spikerush Eleocharis Palustris
Creeping Spikerush Eleocharis Smallii
Canada Wildrye Elymus Canadensis
Streambank Rye Elymus Riparius
Silky Wildrye Elymus Villosus
Virginia Wildrye Elymus Virginicus
Prairie Smoke Geum Triflorum
Fowl Mannagrass Glyceria Striata
Bottlebrush Grass Hystrix Patula
Soft Rush Juncus Effusus
Torrey's Rush Juncus Torreyi
Rice Cutgrass Leersia Orysoides
Rough Blazing Star Liatris Aspera
Woodland Lily Lillium
Prairie Hunegrass Loeleria Cristata
Prairie Switchgrass Panicum Virgatum
Virginia Creeper Parthenocissus Quinquefolia
Showy Penstemon/Beardtongue Penstemen Grandiflorus
Black Eyed Susan Rudbeckia Hirta or Goldstrum
Little Blue Stem Schizachyrim Scoparium
Hardstem Bubrush Scirpus Acutus
Three-Square Bulrush Scirpus Americanus
Dark Green Rush Scirpus Atrovirens
Woolgrass Scirpus Cyperinus
River Bulrush Scirpus Fluviatilis
Softstem Bulrush Scirpus Validus
Stiff Goldenrod
Showy Goldenrod Solidago Rigida
Indiangrass Solidago Speciosa
Common Burreed Sorghastrum Nutans
Prairie Cordgrass Sparganium Eurycarpum
Slender Wedge Grass SPartina Pectinata
Prairie Dropseed SPhenopholis Intermedia
Porcupine Grass SPorobolus Heterolepis
Hoary Vervain Stipa Spartea
Riverbank Grape Verbena Stricta
Heartleaf Golden Alexander Vitis Riparia
Zizia Aurea
Undesirable Trees and Plants:
Norway Maple
Tree-of-Heaven Acer Platanoides
Mimosa Ailanthus Altissima
Garlic Mustard Albizzia Julibrissin
Japanese Barberry Alliaria Petiolata
Smooth Brome Grass Berberis Thunbergii
Nodding Musk Thistle Bromus Inermis
Oriental Bittersweet Carduus Nutans
Canada Thistle Celastrus Orbiculantus
Bull Thistle Cirsium Arvense
Crown Vetch Cirsium Vulgare
Chinese Yam Coronilla Caria
Cut-Leaved Teasel Dioscorea Batatas
Common Teasel Dipsacus Laciniatus
Autumn Olive Dipsacus Sylvestris
Burning Bush Elaeagnus Unbellata
Purple Wintercreeper Euonymus Alata
Tall Fescue Euonymus Fortunei
Creeping Charlie Festuca Arundinacea
English Ivy Glechoma Hederacea
Dame's Rocket Hedera Helix
Rose-of-Sharon Hesperis Matrionalis
Sericea Lespedeza Hibiscus Syriacus
Common Privet Lespedeza Cuneata
Japanese Honeysuckle Ligustrum Vulgare
Amur Honeysuckle Lonicera Japonica
Morrow's Honeysuckle Lonicera Maackii
Tataricn Honeysuckle Lonicera Morrowii
Hybrid Honeysuckle Lonicera Tatarica
Bird's-Foot Trefoil Lonicera X Bella
Moneywort Lotus Corniculatus
Purple Loosestrife Lysimachia Nummularia
White Sweet Clover Lythrum Salicaria
Yellow Sweet Clover Melilotus Alba
Eulalia, Japanese Grass Melilotus Officinalis
White Mulberry Microstegium Vimineum
Morus Alba
Eurasian Water Milfoil Myriophyllum Spicatum
Parsnip Pastinaca Sativa
Princess Tree Paulownia Tomentosa
Reed Canary Grass Phalaris Arundinacea
Common Reed Phragmites Australis
Kentucky Bluegrass Poa Pratensis
Japanese Knotwood Polygonum Cuspidatum
White Poplar Populus Alba
Kudzu Pueraria Lobata
Sawtooth Oak Quercus Acutissima
Common Buckthorn Rhamnus Cathartica
Smooth Buckthorn Rhamnus Frangula
Black Locust Robinia Pseudo-Acacia
Multiflora Rose Rosa Multiflora
Sandbar Willow Salix Interior
Bittersweet Solanum Dulcamara
Johnson Grass Sorghum Halepense
Siberian Elm Ulmus Pumila
Wayfaring Tree Viburnum Lantana
European Highbush Cranberry Viburnum Opulus
Periwinkle Vinca Minor
Chinese Wiseria Wisteria Sinensis
Leafy Spurge Wuphorbia Esula
This Plantings List was compiled using information from The Conservation Foundation,
McHenry County Conservation District, The Mississippi National River and Recreation Area
Greenway Project and The University of Minnesota, salt tolerant plant study.