HomeMy WebLinkAboutPacket - 01/09/2006 - City Council Cityof MCHe4ry
333 South Green Street , www.ci.mchenry.il.us
McHenry,Illinois 60050-5495 +
Mayor's Office AGENDA
(815) 363-2108 REGULAR CITY COUNCIL MEETING
Fax (815) 363-2119 Monday, January 9, 2006, 7:30 P.M.
1. Call to Order
Clerk's Office
(815)363-2100 2. Roll Call
Fax(815)363-2128
3. Pledge of Allegiance
Administration
(815)363-2108 4. Public Input Session — 10 Minute Limitation
Fax(815)363-2119
5. Consent Agenda:
Public works A. One-year lease agreement with Tom King for lease of former Cunat Property;
Community B. One-year lease agreement James P. Finch for lease of former Levy Property;
Development C. Two-year lease agreement with Michael Sikula, Jr. for lease of Hickory Creek Farm;
(815)363- D. Request for payment from Performance paving, Ltd. for improvements to Whispering
Fax(815)363-21-2173 Oaks Walk Path in the amount of $49,500;
Parks and Recreation E. Request for payment from Greenhill Construction Co. for sidewalk replacement for a
(815)363-2160 portion of West Elm Street in the amount of $22,285;
Fax(815)363-3186 F. Final pay request from VOA Associates for electrical utility survey and relocation plan
for overhead power lines along Riverwalk for $1,175;
Police Non-Emergency G. Request to advertise for bids for asbestos abatement at the Medical Arts Building, 1110
(815)363-2200 N. Green Street; and
Fax(815)363-2149 H. As Needed Checks.
6. Ordinance adopting a Text Amendment to City of McHenry Zoning Ordinance Article III relating
Mayor Susan E.Low to Outdoor Lighting Regulations
City Clerk 7• Ordinance adopting a Text Amendment to City of McHenry Zoning Ordinance Chapter IV,Table
Janice C.Jones 4, Residential District Requirements
Treasurer 8. Final Plat for Patriot Estates
David M.Welter
9. Request to waive bid requirements and approve purchase of a Gravity Belt Thickener from
Aldermen Komi ine-Sanderson for the CWWTP for an amount not to exceed $155,000
WARD 1 10. Award of bid to Reil Construction, Inc. for renovations to Center Street Park, McHenry Kiwanis
Victor A. Santi Tot Lot, and Lakeland Park in the amount of $120,670
WARD 11. Engineering Services Agreement with Smith Engineering Consultants, Inc. for City of McHenry
Andrew A.Glab GIS System for municipal utilities for $180,690
WARD 3 12. Mayor — Statement and Reports
Jeffrey A. Schaefer
WARD 4 13. Committee Reports
Steven C.Murgatroyd
14. Staff Reports
WARD 5
Richard W.Wimmer 15. Future Agenda Items
WARD 6 16. Executive Session: Personnel
Robert J.Peterson
17. Adjournment
WARD 7
Geri A.Condon
Posted and Mailed: January 4, 2006
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CONSENT AG E
The Consent Agenda for the January 9, 2006 City Council meeting consists of the
following items:
A. One-year lease agreement with Tom King for lease of former Cunat Property;
B. One-year lease agreement James P. Finch for lease of former Levy Property;
C. Two-year lease agreement with Michael Sikula, Jr. for lease of Hickory Creek Farm;
D. Request for payment from Performance paving, Ltd.for improvements to Whispering Oaks Walk Path
in the amount of $49,500;
E. Request for payment from Greenhill Construction Co.for sidewalk replacement for a portion of West
Elm Street in the amount of $22,285;
F. Final pay request from VOA Associates for electrical utility survey and relocation plan for overhead
power lines along Riverwalk for $1,175;
G. Request to advertise for bids for asbestos abatement at the Medical Arts Building, 1110 N. Green
Street; and
H. As Needed Checks.
Attachments
CONSENT AGENDA
TO: Mayor and City Council
FROM: Douglas P.Martin,Assistant City Administrator
FOR: January 9,2006 Regular City Council Meeting
RE: Bids for Asbestos Abatement for the Medical Arts Building at 1110 North Green Street
RECOMMENDATION: Authorization to advertise for bids for Asbestos Abatement at the Medical Arts
Building, 1110 North Green Street.
In conjunction with preparing the Medical Arts Building for demolition,the next step is the removal of the existing
asbestos within the building. Following asbestos abatement and vacation by the remaining tenant in March, the
structure will be ready for demolition. The asbestos abatement process will take approximately six weeks. A copy
of the bid notice is attached to this supplement.
CHECKLIST COMPLETE
SECTION 00010 NOTICE TO BIDDERS
FOR ASBESTOS ABATEMENT:
Project Name: Consultant:
City of McHenry Midwest Environmental Consulting Services, Inc.
1110 North Green Street 4 Bonnie Lane
McHenry, IL 60050 Yorkville, IL 60560
(630) 553-3989
Sealed Bids for the above named asbestos abatement project must be received at:
City of McHenry
333 South Green Street
McHenry, IL 60050
Attention: City Clerk's Office
Removal specifications may be obtained at the office of the Consultant: Midwest Environmental
Consulting Services, Inc.,4 Bonnie Lane,Yorkville, Illinois, Ph. 630-553-3989. Bidders must call at
least 24 hours prior to picking up Removal Specifications or to reserve Removal Specification to be
available at Pre-Bid walk through.
There will be a one-time Pre-Bid Walk-Through in order for the contractors to review the premises on
Monday,January 23, 2006 @ 1:00 p.m.
Attendance at this walk through is mandatory. Failure to attend will result in disqualification of
the bidders bid. By submission of bid it is understood that the Bidder has satisfied this mandatory
requirement.
BIDDING CATEGORIES
Each Contractor is to submit a lump sum bid and requested alternate bids for the entire project.
Contractor shall include the cost of the required performance and payment bond in this sum.
The Asbestos Abatement Contractor is responsible for all work outlined in this specification which is not
bid as a separate Contract, however, he will not be responsible for coordination of trades that are not part
of his Contract.
End of Section 00010
Midwest Environmental Consulting Services, Inc.
00010-01
CONSENT AGENDA
TO: Mayor and City Council
FROM: Douglas P. Martin, Assistant City Administrator
FOR: January 9, 2006 Regular City Council Meeting
RE: Lease Agreement between the City of McHenry and Tom King
RECOMMENDATION: To authorize the Mayor's execution of the attached agreement
between the City of McHenry and Tom King for the lease of the former Cunat property for
a one-year term beginning March 1, 2006 and expiring on February 28,2007 with biannual
payments of$1,305.45 each.
The City purchased the Cunat property in 2002 in order to obtain the easements required for the
McCullom Lake sewer extension. When the City purchased the property, there was an existing
lease between the Cunats and Mr. King. Mr. King has been farming the property for several
years and is interested in continuing to farm the land. Attached to this supplement is a proposed
one-year lease beginning March 1, 2006 and expiring on February 28, 2007 with biannual
payments of$1,305.45 each. The lease payment has been adjusted on an annual basis using the
Consumer Price Index of All Urban Consumers (CPI-U) for Chicago-GM-Kenosha, published
by the U.S. Department of Labor. The increase is 3.5% for the upcoming one-year lease.
KING LEASE AGREEMENT
THIS INDENTURE, Made and entered into this day of , 2006;
between City of McHenry, 333 S. Green Street, McHenry, Illinois, Lessor, and Tom King, 3907
Ringwood Road,McHenry,Illinois, Lessee,
WITNESSETH, That Lessor, for and in consideration of the covenants and agreements
hereinafter mentioned, to be kept and performed by Lessee, has, by these presents, demised and
leased to Lessee,the following described land for farming purposes only, to-wit:
Approximately 20 acres located south of McCullom Lake Road (PIN 09-27-228-
002) on southern edge of Peterson Park, on the northerly border of Mill Creek
Subdivision, McHenry, Illinois depicted on the "site plan" attached hereto as
"Exhibit A," excluding the 80-foot easement area depicted on the site plan along
the western boundary of the property and including the existing barn for hay and
farm equipment storage purposes.
in the County of McHenry and State of Illinois and containing about 20 acres.
TO HAVE AND TO HOLD THE SAME to Lessee, from the 1" day of March 2006, to
the 28t' day of February 2007. And Lessee, in consideration of the leasing of the premises as
above set forth, covenants and agrees with Lessor, to pay Lessor, at 333 S. Green Street,
McHenry, Illinois 60050, as rent for the same, the sum of$2,610.90 payable $1,305.45 on June
1, 2006 and $1,305.45 on November 1,2006.
Lessee covenants with Lessor, that at the expiration of the term of this lease, he will yield
up the possession to Lessor, without further demand or notice, in as good order and condition as
when the same were entered upon by Lessee, ordinary wear excepted.
And it is further expressly understood and agreed between the parties hereto, as follows:
1. Lessee shall not to burn anything on said premises.
2. Lessee shall preserve and keep the trees, vines and shrubbery that now are
or shall be planted on the premises, from injury by plowing, or from animals and further, to keep
all necessary ditches and drains ploughed and cleaned out during the continuance of this lease.
3. Lessee shall keep said premises, including the hedges and fences, in proper
and necessary repair. If Lessee fails to do so, Lessor may enter upon premises and make all
proper and necessary repairs, and the cost thereof shall be additional rent, due and owing from
Lessee to Lessor immediately.
4. Lessee further covenants not to remove any of the grain raised on said
premises during the term of said lease, until the rent herein specified shall be fully paid, nor to
sell the same or any part thereof; and if any grain raised on said premises during said term, shall
be removed, or attempted to be removed, by any person or persons, before the payment of said
rent, or if Lessee shall sell or attempt to sell said grain or produce, or any part thereof; or if the
same or any part thereof shall be claimed or attached, or levied upon by execution, or claimed by
any other person or persons, upon any pretense whatsoever, before said rent shall be fully paid,
then upon the happening of any of said contingencies, said rent shall immediately become due
and payable, and Lessor, or his legal representative, shall have the right to enter into the said
premises and to take possession of the said grain, or wherever else the same may be found, and
remove the same and sell the same, or any part thereof; or if the same shall not be sufficiently
matured for harvesting or gathering, to cultivate the same, and to protect and preserve the same
until it shall be fit, and then to harvest or gather and sell the same, or any part thereof, at private
or public sale, and to apply the proceeds thereof to the payment of the expenses and costs of
carrying out the provisions of this lease, and the payment of said rent hereby reserved.
5. Lessor reserves the privilege of plowing the stubble ground when Lessee
may have secured the grain grown thereon; and further, Lessor, or his legal representative, may
enter upon said premises for the purpose of viewing, or seeding, or for any other purpose.
6. If Lessee shall fail to cultivate said premises as herein agreed, or shall fail
to keep any of the covenants in this lease contained, or shall assign this lease, or shall sublet said
premises, or any part thereof, without the written consent of Lessor, then this lease shall, at the
election of the Lessor, be null and void, and Lessor, or his legal representative, shall have the
right to take possession of said premises, using such force as may be necessary, with out without
process of law; and all damage growing out of a failure to perform any of the covenants of this
lease shall be added to and become a part of the rent, recoverable as rent.
7. Lessee hereby waives and relinquishes all right of exemption from sale or
seizure under distress or execution, that he now has, or may hereafter have, by virtue of any law
of this State, exempting personal property from seizure and sale on execution or distress for rent,
and hereby gives Lessor full power, authority and right, to take and seize any personal property,
whether exempt by law or not, and sell the same or any part thereof, in satisfaction of said rent
hereby agreed to be paid.
8. Lessor reserves the right for itself, its employees, and its officers assigns or
respective buyers to enter upon said premises at any time, for the purpose of viewing same or
making repairs or improvements thereon.
9. Lessor reserves the right, upon 30 days written notice to the Lessee, to sell
or develop part or all of the premises during the term of this lease. Said portion of land removed
from said lease will reduce said rental on a prorated basis. If there are crops on the premises
being removed from said lease, crop loss shall be paid by Lessor based on fair market value in
McHenry County. If the Lessor and Lessee are unable to reach an agreement as to the
compensation due Lessee, each party will secure a representative who will be designated to
resolve any disputes. The decision of the representatives will be final and binding on both
2
parties. Failure of the representatives to agree shall qualify either party to file suit to resolve the
issues.
10. Lessee agrees to follow present soil conservation practices as required for
by the Soil Conservation Service for McHenry County to control soil loss.
11. Lessee agrees not to use any hazardous materials on said premises. If
Lessee does use any hazardous materials the cost of clean up will be paid by the Lessee. Lessor
may initially pay, at its discretion for any cleanup; however, Lessee shall reimburse Lessor for
any costs incurred in the clean up process. Any damage stemming from use of hazardous
materials shall be construed as a material breach of this lease and shall be added to and become
part of the rent, recoverable as rent.
12. This lease contains the entire understanding between the parties and
supersedes any prior understandings or agreements between them respecting the subject matter.
No representations, arrangements, or understandings except those fully expressed herein, are or
shall be binding upon the parties. No changes, alterations, modifications, additions or
qualifications to the terms of this lease shall be made or be binding unless made in writing and
signed by each of the parties.
13. Lessee further agrees to pay and discharge all costs and attorney's fees and
expenses that shall arise from enforcing any of the covenants of this lease by Lessor.
IN WITNESS WHEREOF, We have hereunto set our hands and seals,the day and
year first above written.
CITY OF McHENRY
By
Mayor Susan E. Low Tom King
Date: Date:
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CONSENT AGENDA
TO: Mayor and City Council
FROM: Douglas P. Martin, Assistant City Administrator
FOR: January 9, 2006 Regular City Council Meeting
RE: Lease Agreement between the City of McHenry and Jim Finch
RECOMMENDATION: To authorize the Mayor's execution of the attached agreement
between the City of McHenry and Jim Finch for the lease of the Levy Property for a one-
year term beginning March 1, 2006 and expiring on February 28, 2007 with biannual
payments of$1,078.94 each.
As owner of the Levy Property, off of Curran Road, the City leases the land to a tenant farmer
and for the past couple of years the property has been farmed by Jim Finch. With no plans in the
near future for the use of the property, other than for farming purposes, Staff is recommending
that a one-year lease be extended to Jim Finch, with biannual payments of$1,078.94 each. The
lease payment has been adjusted on an annual basis using the Consumer Price Index of All
Urban Consumers (CPI-U) for Chicago-Gary-Kenosha, published by the U.S. Department of
Labor. The increase is 3.5% for the upcoming one-year lease.
FINCH LEASE AGREEMENT
THIS INDENTURE, Made and entered into this day of , 2006;
between City of McHenry, 333 S. Green Street, McHenry, Illinois, Lessor, and James P. Finch,
4818 Inmans Way, Ringwood, Illinois, Lessee,
WITNESSETH, That Lessor, for and in consideration of the covenants and agreements
hereinafter mentioned, to be kept and performed by Lessee, has, by these presents, demised and
leased to Lessee,the following described land for farming purposes only,to-wit:
Approximately 26 tillable acres located in the NE %4 of the NW 1/4 of Section 33,
McHenry Township (T.45N. -R.8E.).
in the County of McHenry and State of Illinois.
TO HAVE AND TO HOLD THE SAME to Lessee, from the I" day of March 2006, to
the 28 h day of February 2007. And Lessee, in consideration of the leasing of the premises as
above set forth, covenants and agrees with Lessor, to pay Lessor, at 333 S. Green Street,
McHenry, Illinois 60050, as rent for the same, the sum of$2,157.88 payable $1,078.94 on June
1, 2006 and$1,078.94 on November 1, 2006.
Lessee covenants with Lessor, that at the expiration of the term of this lease, he will yield
up'the possession to Lessor, without further demand or notice, in as good order and condition as
when the same were entered upon by Lessee, ordinary wear excepted.
And it is further expressly understood and agreed between the parties hereto, as follows:
1. Lessee shall not to burn anything on said premises.
2. Lessee shall preserve and keep the trees, vines and shrubbery that now are or shall
be planted on the premises, from injury by ploughing, or from animals and further, to keep all
necessary ditches and drains ploughed and cleaned out during the continuance of this lease.
3. Lessee shall keep said premises, including the hedges and fences, in proper and
necessary repair. If Lessee fails to do so, Lessor may enter upon premises and make all proper
and necessary repairs, and the cost thereof shall be additional rent, due and owing from Lessee to
Lessor immediately.
4. Lessee further covenants not to remove any of the grain raised on said premises
during the term of said lease, until the rent herein specified shall be fully paid, nor to seal the
same or any part thereof; and if any grain raised on said premises during said term, shall be
removed, or attempted to be removed, by any person or persons, before the payment of said rent,
or if Lessee shall sell or attempt to sell said grain or produce, or any part thereof; or if the same
or any part thereof shall be claimed or attached, or levied upon by execution, or claimed by any
other person or persons, upon any pretense whatsoever, before said rent shall be fully paid, then
upon the happening of any of said contingencies, said rent shall immediately become due and
payable, and Lessor, or his legal representative, shall have the right to enter into the said premises
and to take possession of the said grain, or wherever else the same may be found, and remove the
same and sell the same, or any part thereof; or if the same shall not be sufficiently matured for
harvesting or gathering, to cultivate the same, and to protect and preserve the same until it shall
be fit, and then to harvest or gather and sell the same, or any part thereof, at private or public
sale, and to apply the proceeds thereof to the payment of the expenses and costs of carrying out
the provisions of this lease, and the payment of said rent hereby reserved.
5. Lessor reserves the privilege of ploughing the stubble ground when Lessee may
have secured the grain grown thereon; and further, Lessor, or his legal representative, may enter
upon said premises for the purpose of viewing, or seeding, or for any other purpose.
6. If Lessee shall fail to cultivate said premises as herein agreed, or shall fail to keep
any of the covenants in this lease contained, or shall assign this lease, or shall sublet said
premises, or any part thereof, without the written consent of Lessor, then this lease shall, at the
election of the Lessor, be null and void, and Lessor, or his legal representative, shall have the
right to take possession of said premises, using such force as may be necessary, with out without
process of law; and all damage growing out of a failure to perform any of the covenants of this
lease shall be added to and become a part of the rent, recoverable as rent.
7. Lessee hereby waives and relinquishes all right of exemption from sale or seizure
under distress or execution, that he now has, or may hereafter have, by virtue of any law of this
State, exempting personal property from seizure and sale on execution or distress for rent, and
hereby gives Lessor full power, authority and right, to take and seize any personal property,
whether exempt by law or not, and sell the same or any part thereof, in satisfaction of said rent
hereby agreed to be paid.
8. Lessor reserves the right for itself, its employees, and its officers assigns or
respective buyers to enter upon said premises at any time, for the purpose of viewing same or
making repairs or improvements thereon.
9. Lessor reserves the right, upon 30 days written notice to the Lessee, to sell or
develop part or all of the premises during the term of this lease. Said portion of land removed
from said lease will reduce said rental on a prorated basis. If there are crops on the premises
being removed from said lease, crop loss shall be paid by Lessor based on fair market value in
McHenry County. If the Lessor and Lessee are unable to reach an agreement as to the
compensation due Lessee, each party will secure a representative who will be designated to
resolve any disputes. The decision of the representatives will be final and binding on both
parties. Failure of the representatives to agree shall qualify either party to file suit to resolve the
issues.
10. Lessee agrees to follow present soil conservation practices as required for by the
Soil Conservation Service for McHenry County to control soil loss.
2
11. Lessee agrees not to use any hazardous materials on said premises. If Lessee does
use any hazardous materials, the cost of clean up will be paid by the Lessee. Lessor may initially
pay, at its discretion for any cleanup; however, Lessee shall reimburse Lessor for any costs
incurred in the clean up process. Any damage stemming from use of hazardous materials shall
be construed as a material breach of this lease and shall be added to and become part of the rent,
recoverable as rent.
12. This lease contains the entire understanding between the parties and supercedes
any prior understandings or agreements between them respecting the subject matter. No
representations, arrangements, or understandings except those fully expressed herein, are or shall
be binding upon the parties. No changes, alterations, modifications, additions or qualifications to
the terms of this lease shall be made or be binding unless made in writing and signed by each of
the parties.
13. Lessee further agrees to pay and discharge all costs and attorney's fees and
expenses that shall arise from enforcing any of the covenants of this lease by Lessor.
14. IN WITNESS WHEREOF, We have hereunto set our hands and seals, the day and
year first above written.
CITY OF McB ENRY
By
Mayor Susan E. Low James P. Finch
Date: Date:
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CONSENT AGENDA
TO: Mayor and City Council
FROM: Douglas P. Martin, Assistant City Administrator
FOR: January 9, 2006 Regular City Council Meeting
RE: Hickory Creek Farm Lease Agreement
RECOMMENDATION: To authorize the Mayor's execution of the attached agreement
between the City of McHenry and Michael Sikula, Jr. for lease of Hickory Creek Farm for
a two-year term beginning February 1,2006 through January 31,2008.
Currently, the City leases the Hickory Creek Farm property, which is located south of McCullom
Lake Road adjacent to Petersen Park referenced as Parcel 1 in the lease, to Michael Sikula Jr.
Mr. Sikula conducts a horse boarding and horse training operation on the property and also farms
on the north side of McCullom Lake Road, which is referenced as Parcel 2. The existing lease
between the City of McHenry and Mickey Sikula for the Hickory Creek Farm property expires
on January 31St. This is a two-year lease term established by the City Council in 2002 to reduce
administration time involved in an annual renewal.
Since there are no immediate plans to change the use of the property from its present use,
renewing the lease for an additional two years is recommended. As in the past, a list of activities
developed to expand the use of the barn for the public is incorporated into the lease agreement,
on page 3.
Since 1994, the original monthly lease amount of $1,650 has steadily been increased to its
current level of $2,120 per month. The lease payment has been adjusted on an annual basis
using the Consumer Price Index of All Urban Consumers (CPI-U) for Chicago-Gary-Kenosha,
published by the U.S. Department of Labor. The increase is 3.5% for 2006, which equates to a
monthly payment of$2,194 for 2006. The monthly lease payment will be increased by the CPI-
U in 2007 as well.
LEASE AGREEMENT
This Lease Agreement is entered into on February 1, 2006, between the CITY OF MCHENRY,
ILLINOIS, an Illinois municipal corporation, 333 S. Green Street, McHenry, Illinois, hereinafter referred
to as "City" or"Lessor": and MICHAEL SIKULA, JR., 5420 McCullom Lake Road,
McHenry, Illinois,hereinafter referred to as "Lessee."
WHEREAS, Lessee desires to lease from the City that part of Petersen Park which is located
south of McCullom Lake Road and shown on Exhibit"A" as parcel 1, for the sole purpose of conducting
a horse boarding and horse training operation thereon; and to be given permission to harvest hay from that
part of Petersen park located on the north side of McCullom Lake Road, and shown on Exhibit "A" as
parcel 2,under the terms and conditions set forth in this Lease Agreement.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND
AGREEMENTS HERIN STATED, LESSOR AND LESSEE HEREBY AGREE AS FOLLOWS:
1. LEASED PREMISES: Lessee leases from Lessor that part of the Premises shown on the
attached Exhibit "A" as parcel 1, which is located south of McCullom Lake Road for the sole purpose of
conducting a horse boarding and horse training operation thereon. In addition, during the term of this
Lease Agreement, Lessee is hereby granted permission to enter upon that part of Petersen Park which is
located on the north side of McCullom Lake Road, and shown as parcel 2 on Exhibit "A", for the purpose
of mowing, making and removing standing crops of grass growing thereon.
2. TERM OF LEASE: The term of this lease Agreement shall commence as of February 1, 2006
and shall end on January 31, 2008.
3. RENT: Lessee shall pay rent in the amount of Two Thousand, One Hundred, Ninety-Four,
and No/100 ($2,194.00) Dollars per month beginning February 1, 2006, at Lessor's address above, to be
increased annually based on the Consumer Price Index of All Urban Consumers (CEP-U) for Chicago,
Gary, Kenosha published by the U.S. Department of Labor.
4. CONDITION AND UPKEEP OF PREMISES: Lessee has examined and knows the condition
of the Premises and acknowledges that no representations as to the condition and repair thereof have been
made by Lessor, prior to or at the execution of this lease that are not herein expressed; Lessee will keep
the Premises including all appurtenances, in good repair, replacing all broken glass with glass of the same
size and quality as that broken, and will keep the Premises, including adjoining Premises, in a clean and
healthful condition during the term of this lease at Lessee's expense, and upon the termination of this
Lease, in any way, will yield up the Premises to Lessor, in good condition and repair, loss by fire and
ordinary wear excepted, and will deliver the keys therefor at the place of payment of said rent.
5. LESSEE NOT TO MISUSE; SUBLET; ASSIGN: Lessee will not allow the Premises or any
portion thereof to be used for any purpose that will increase the rate of insurance thereon, nor for any
purpose other than that hereinbefore specified, and will not sublet the same or any part thereof, nor assign
this lease, nor grant to any party an interest in the real estate, and Lessee will not permit any transfer by
operation of law of the interest in the Premises acquired through this lease, and will not permit the
Premises to be used for any unlawful purpose, or for any purpose that will injure the reputation or
increase the fire hazard of the building thereon, and will not permit the same to remain vacant or
unoccupied for more than ten consecutive days, nor permit any alteration of or addition to any part of the
Premises; all alterations and additions to the Premises shall remain for the benefit of Lessor.
6. MECHANIC'S LIEN: Lessee will not permit any mechanic's lien or liens to be placed
upon the Premises or any building or improvement thereon during the term hereof, and in case of the
filing of such lien, Lessee will promptly pay same. If default in payment thereof shall continue for thirty
(30) days after written notice thereof from Lessor to the Lessee, the Lessor shall have the right and
privilege at Lessor's option of paying the same or any portion thereof without inquiry as to the validity
thereof, and any amounts so paid, including expense and interest, shall be so much additional
indebtedness hereunder due from Lessee to Lessor and shall be repaid to Lessor immediately on rendition
of bill therefor.
7. INDEMNITY: To the fullest extent permitted by law, Lessee shall indemnify, defend and
save Lessor, its officers, employees and agents harmless and indemnified from all injury, loss, claims or
damage to any person or property while on the Premises occasioned by an act or omission of Lessee, or
anyone claiming by, through or under Lessee. Lessor and Lessor's officers, agents and employees shall
not be liable for, and Lessee waives all claims for, damage to person or property sustained by Lessee or
any person claiming through Lessee resulting from any accident or occurrence in or upon the Premises.
8. INSURANCE: At Lessee's sole expense, Lessee shall maintain, during the term of the
lease, comprehensive public liability and property damage insurance, insuring Lessor and Lessee, their
officers, employees and agents, against all claims, demands, or actions for injury, death or damage to
property and protecting Lessor and Lessee from all causes, including their own negligence, in an amount
of not less than One Million Dollars ($1,000,000.00) arising out of any one occurrence, made by or on
behalf of any person, firm or corporation, arising from, relating to, or connected with the conduct and
operation of Lessee's business son the Premises; Lessee shall also maintain at his expense, adequate
insurance coverage, insuring such equipment, fixtures, horses, and personal property belonging to Lessee
and his tenants. All of said insurance shall be in form and provided by responsible companies satisfactory
to Lessor and shall provide that it will`not be subject to cancellation, termination or change except after at
least thirty (30) days' prior written notice to Lessor. Such insurance may be provided under a blanket
policy, provided than an endorsement naming Lessor and others as an additional insured. The policies or
duly executed certificates for the same,together with satisfactory evidence of the payment of the premium
thereon, shall be deposited with Lessor upon execution of this Agreement.
9. WATER, GAS, ELECTRIC AND TELEPHONE CHARGES: Lessor will pay all water,
gas and electric light and power bills taxed, levied or charged on the Premises, for and during the time for
which this lease is granted. Lessee shall pay all telephone and related charges which are taxed, levied or
charged on the Premises, for and during the time for which this lease is granted.
10. KEEP PREMISES IN REPAIR: Lessor shall not be obliged to incur any expense for
repairing any improvements upon said Premises or connected therewith, and the Lessee, at his own
expense, will keep all improvements in good repair (injury by fire, or other causes beyond Lessee's
control excepted) as well as in a good tenantable and wholesome condition, and will comply with all laws
and ordinances applicable thereto, Lessee will, as far as possible, keep said improvements from
deterioration due to ordinary wear and from falling temporarily out of repair. If Lessee does not make
2
repairs as required hereunder promptly and adequately, Lessor may, but need not make such repairs and
pay the costs thereof, and such costs shall be so much additional rent immediately due form and payable
by Lessee to Lessor.
11. ACCESS TO PREMISES: Lessee will allow Lessor free access to the Premises for the
purpose of examining or exhibiting the same, or to make any needful repairs, or alterations thereof which
Lessor may see fit to make, or for any other purpose, and will not interfere with the same; including
access to the property for construction and installation of utilities. . In addition, Lessee shall allow the
general public free access to McCullom Lake and to the pond located on the Premises adjacent to
McCullom Lake, for purposes of public enjoyment, so long as the public's access does not unreasonably
interfere with Lessee's operation of his business expressed in the recitals to this Agreement. In addition,
Lessee shall permit Lessor:
■ Hayrides: Use of the grounds for storage,of the hay wagon and for trips through the property
north of McCullom Lake Road
■ Tours: Park Department tours for educational purposes including summer day camps and
preschool field trips (information on care of horses)
■ Heritage Days/Open House Program: Scheduling of one open house program in the fall of
the year to allow for public viewing and historical tours conducted by the McHenry Landmark
Commission or McHenry County Historical Society
■ Advertisement: Information to be included in one of the City's seasonal brochures about the
horse boarding facilities at the park
12. ABANDONMENT AND RELETTING: If Lessee shall abandon or vacate the Preemies, or
if Lessee's right to occupy the Premises be terminated by Lessor by reason of Lessee's breach of any of
the covenants herein, the same may be re-let by Lessor for such rent and upon such terms as Lessor may
deem fit; and if a sufficient sum shall not thus be realized monthly, after paying the expenses of such re-
letting and collecting to satisfy the rent hereby reserved, Lessee agrees to satisfy and pay all deficiency
monthly during the remaining period of this lease.
13. HOLDING OVER: Lessee will, at the termination of this lease by lapse of time or
otherwise, yield up immediate possession to Lessor, and failing so to do, will pay as liquidated damages,
for the whole time such possession is withheld, the sum of Two Hundred Dollars ($200.00) per day; but
the provisions of this clause shall not be held as a waiver by Lessor of any right of re-entry as hereinafter
set forth; nor shall the receipt of said rent or any part thereof, or any other act in apparent affirmance of
tenancy, operate as a waiver of the right to forfeit this lease and the term hereby granted.for the period
still unexpired, for a breach of any of the covenants herein.
14. EXTRA FIRE HAZARD: There shall not be allowed, pet, or used on the premises any
inflammable or explosive liquids or materials save such as may be necessary for use in the business of the
Lessee, and in such case, any such substances shall be delivered and stored in amount, and use, in
accordance with the rules of the applicable statutes and ordinances now or hereafter in force.
15. CITY ORDINANCES: Lessee hereby covenants to comply with all ordinances of the City
of McHenry,which shall be in effect from time to time.
3
16. DEFAULT BY LESSEE: If default be made in the payment of the above rent, or any part
thereof, or in any of the covenants herein contained to be kept by the Lessee, Lessor may at any time
thereafter at its election declare said term ended and re-enter the Premises or any part thereof, with or (to
the extent permitted by law) without notice of process of law, and remove Lessee or any persons
occupying the same, without prejudice to any remedies which might otherwise be used for arrears of rent,
and Lessor shall have at all times the right to distress for rent due, and shall have a valid and first lien
upon all personal property which Lessee now owns, or may hereafter acquire or have an interest in, which
is by law subject to such distraint, as security for payment of the rent herein reserved.
17. NO RENT DEDUCTION OR SET OFF: Lessee's covenant to pay rent is and shall be
independent of each and every other covenant of this lease. Lessee agrees that any claim by Lessee
against Lessor shall not be deducted from rent nor set off against any claim for rent in any action.
18. RENT AFTER NOTICE OR SUIT: It is further agreed, by the parties hereto, that after the
service of notice, or the commencement of a suit or after final judgment for possession of the Premises,
Lessor may receive and collect any rent due, and the payment of said rent shall not waive or affect said
notice, said suit, or said judgment.
19. PAYMENT OF COSTS: Lwill pay and discharge all reasonable costs, attorney's fees and
expenses that shall be made and incurred by Lessor in enforcing the covenants and agreements of this
lease.
20. RIGHT CUMULATIVE: The rights and remedies of Lessor under this lease are
cumulative. The exercise or use of any one or more thereof shall not bar Lessor from exercise or use of
any other right or remedy provided herein or otherwise provided by law, nor shall exercise nor use of any
right or remedy by Lessor waive any other right or remedy.
21. FIRE AND CASUALTY: In case the Premises shall be rendered untenantable during the
term of this lease by fire or other casualty, Lessor at its option may terminate the lease or repair the
Premises within 60 days thereafter. If Lessor elects to repair, this lease shall remain in effect provided
such repairs are completed within said time.
22. SEVERABILITY: Wherever possible each provision of this lease shall be interpreted in
such manner as to be effective and valid under applicable law, but if any provision of this lease shall be
prohibited by or become invalid under applicable law, such provision shall be ineffective to the extent of
such prohibition or invalidity, without invalidating the remainder of such provision or the remaining
provisions of this lease.
23. HAZARDOUS SUBSTANCES: "Hazardous Substance" is any petroleum product,
asbestos product or any other material, substance or waste that is recognized as being hazardous or
dangerous to health or the environmental protection jurisdiction over the Premises. Lessee represents and
warrants to Lessor that it has never generated, stored, handled or disposed of any hazardous Substance in
or about the Premises. Lessee further represents, to the best of his knowledge, that Lessee is not aware of
the generation, storage, handling, or disposal of any Hazardous Substance in or upon the Premises at any
time by anyone else. Lessee shall indemnify and hold Lessor harmless from and against any and all
demands, claims, enforcement actions, costs and expenses, including reasonable attorney's fees, arising
4
out of Hazardous Substance in existence in or upon the Premises subsequent to the date of this Lease.
Lessee agrees not to generate, store, handle or dispose of any Hazardous Substance in or upon the
Premises during the term of the Lease.
IN WITNESS WHEREOF, the parties hereto have executed this instrument as the Date of Lease
started above.
LESSOR: LESSEE:
City of McHenry, Illinois
By:
Mayor Susan E. Low Michael Sikula,Jr.
Date: Date:
5
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CONSENT AGENDA
TO: Mayor and City Council
FROM: Daniel J. Marcinko, Director of Public Works
FOR: January 9, 2006 Regular City Council Meeting
RE: Whispering Oaks walk path
ATTACHMENTS: Performance Paving Ltd. Invoice
Background. At the November 7, 2005 Regular City Council Meeting, the City Council
approved the proposal from Performance Paving Ltd. for improvements to the Whispering
Oaks walk paths in an amount not to exceed $49,500.00. This project consisted of replacing
the main walk path adjacent to Royal Drive and extending to Oakwood Drive.
Analysis. Performance Paving Ltd. has submitted the attached invoice to the City of
McHenry and is requesting final payment. Public Works has inspected the project to ensure
compliance with the specifications and is recommending final payment of$49,500.00 for
work performed and material purchased for the project.
Recommendation. Staff recommends the City Council approve the final payment to
Performance Paving Ltd. for the improvements to the Whispering Oaks walk paths in an
amount not to exceed$49,500.00.
PERFORMANCE PAVING LTD.
520 Bonner Rd. Invoice
Wauconda,IL 6000084
(847)526-8368 (815)334-8368
Fax(847)526-8218
TO : City of McHenry
333 S. Green Street a
invoice Date invoice
McHenry II. 600510
Job Location Whispering Oaks walking path
Phone# 815-363-2192
DESCRIPTION Price
Whispering Oaks walking path improvements $49,500.00
0 Total Due $49,500.00
Date Paid Amount Paid Days Due
Check #
CONSENT AGENDA
TO: Mayor and City Council
FROM: Daniel J. Marcinko, Director of Public Works
FOR: January 9, 2006 Regular City Council Meeting
RE: West Elm Street sidewalk
ATTACHMENTS: Greg Greenhill Construction Co. Invoice
Background. At the October 17, 2005 Regular City Council Meeting, the City Council
approved the proposal from Greg Greenhill Construction Co. for the replacement of
approximately 535 feet of sidewalk on the north side of Elm Street for an estimated amount of
$19,585.00.
Analysis. Greg Greenhill Construction Co. has submitted the attached invoice to the City of
McHenry and is requesting a final payment. Public Works has inspected the project to ensure
compliance with the specifications and is recommending final payment of$22,285.00 for
work performed and material purchased for the project. This project is a unit price contract
and is based on final quantities. Consequently the final price is $2,700.00 more than the
awarded amount. The additional cost is a result of the reconstruction of a storm structure in
the curb along Elm Street. The work was necessary to create the proper flow and prevent
water from ponding on the pavement.
Recommendation. Staff recommends the City Council approve the final payment to Greg
Greenhill Construction Co. for the sidewalk on the north side of Elm Street in an amount not
to exceed $22,285.00.
GREG GREENHILL CONST.CO.,INC.
5419 HAYDEN LN
RINGWOOD,IL 60072
PH.(815)653-CURB
FAX(815)728-9381
* I N V O I C E
* *
Document Number: 004485
Document Date: 11/30/05
Page: 1
Sold CITY OF MCHENRY le-
To: 333 SOUTH GREEN ST
MCHENRY IL
60050
:Terf 4 �5DV1etSavn
i
Cust I. D. : MCHENR
Due Date. : 12/30/05 Job/Order No. : 1309I`
Terms. . . . : NET 30 Salesperson. . :
-------------------------------------------------------------------------------
Remove & Replace 3,210 sf Sidewalk
@ $4 . 50 sf 14445. 00 E
Remove & Replace 120 if Curb @ $12 . 00 if 1440. 00 E
Manhole Reconstruct @ $600. 00 each 600. 00 E
Manhole Adjust with Pavement Patch &
Frame and Grate @ $600. 00 each 600. 00 E
Manhole Adjust with Pavement Patch
@ $2, 500. 00 lump sum 2500.00 E
Bituminous Driveway Patching 2700. 00 E
PUBLIC WORKS Subtotal: 22285. 00
Tax. . . . . . 0 . 00
. Total. . . : 22285 . 00
0E-C 1
My Or NRY
C
pNSEIVT AGENDA
Mayor and City Council Relations
TO: I Hobson, Management Assistant, Community
FROM. J 9, 2006 Regular City C
FOR: January
Final Pay Request
from VOA Associates for Electrical Utility
Relocation PI
Survey
and
RE:
an for Overhead Power Lines along e i
On September 8, 2004, th
e City Council approved a proposal from VOA Associates
electrical line
and engineering services associated with developing an overhead
design the path of the proposed Riverwalk.
relocation plan for certain areas along
e work has been completed and VOA is requesting a final payout of $1 ,175 to
Th The approved contract amount was $23,500 including
satisfy the contract.
n 80/b of the 1 The 00 final total of the contract is
reimbursable expenses no greater tha
$23,521 .47, and the final pay out request is $ ,175
Recommendation: To approve the final pay request from VOA Associates in the
amount of $1 ,175 for electrical utility survey and relocation plan for overhead power
lines along the Riverwalk.
architecture + plannin
g g + interior design
INVOICE.
THE CITY OF MCHENRY November 9, 2005
Project No: 02484B.00
333 SOUTH GREEN STREET Invoice No: 0043497
ATTN: MR BILL HOBSON
COMMUNITY PROJECTS COORDINATOR
MCHENRY IL 60650
FOR: ELECTRICAL UTILITY COORDINATION WITH COMMON
RECOMMENDATION TO THE CITY IN MCHENRY RELATING WEALTH EDISON IN ORDER TO MAKE
G TO UPDATING ELECTRICAL
PROFESSIONAL SERVICES FOR THE PERIOD ENDING Oct 2i 2005
Total Fee
Percent Complete 23,500.00
100.00 Total Earned
23,500.00
Previous Fee Billing 22,325.00
Current Fee Billing 1 175.00
Total Fee
1,175.00
DUE DATE: December 24,2005
TOTAL THIS INVOICE $1,175.00
PLEASE REMIT PAYMENT TO
VOA ASSOCIATES INCORPORATE
ACCOUNTS RECEIVABLE
224 SOUTH MICHIGAN AVENU
SUITE 1400 - I?
CHICAGO, IL 60604
sha u ld
_ wf
( M410 .Y k
_� ._.::....__� .. Ctm }'
DATE 12/30/2005 10:24 AM CITY OF MCHENRY PAGE 1
AS-NEEDED CHECKS COUNCIL MEETING 1/9/06
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
5121222 100 33 1007 A-1 CONCRETE LEVELING 11/9/05 SIDEWALK REPAIRS 12/31/05 M 122905 1,090.00 722704
100.33.5110 0512 122905 GLJ2314 1090.00 122905
5121003 100 XXXXX 10160 ALBERTSONS NOV/DEC JEWEL PURCHASES 12/16/05 M 121505 3,178.00 722485
100.02.6910 0512 121505 GLJ2281 2263.60 121505
100.04.6210 0512 121505 GLJ2281 1.47 121505
100.02.6110 0512 121505 GLJ2261 37.92 121505
100.41.6920 0512 121505 GLJ2281 45.00 121505
100.02.6910 0512 121505 GLJ2281 829.81 121505
5121223 100 01 6289 BANKCARD SERVICES 12/6/05 AICPCU MATERIALS 12/31/05 M 122905 158.40 722705
100.01.5430 0512 122905 GLJ2314 158.40 122905
5120298 XXXXX XXXXX 2156 BENEFIT SYSTEMS & SERVIC 200512097 HEALTH & DENTAL INSURANCE 12/09/05 M 120905 18,186.65 722482
100.01.4310 0512 120905 GLJ2252 644.33 120905
100.02.4310 0512 120905 GLJ2252 152.51 120905
100.03.4310 0512 120905 GLJ2252 1527.80 120905
100.04.4310 0512 120905 GLJ2252 672.39 120905
100.22.4310 0512 120905 GLJ2252 8564.70 120905
100.30.4310 0512 120905 GLJ2252 820.35 120905
100.33.4310 0512 120905 GLJ2252 3467.23 120905
100.34.4310 0512 120905 GLJ2252 417.82 120905
100.41.4310 0512 120905 GLJ2252 1336.00 120905
620.00.4310 0512 120905 GLJ2252 152.51 120905
100.01.4320 0512 120905 GLJ2252 16.02 120905
100.02.4320 0512 120905 GLJ2252 3.57 120905
100.03.4320 0512 120905 GLJ2252 35.58 120905
100.04.4320 0512 120905 GLJ2252 17.19 120905
100.22.4320 0512 120905 GLJ2252 213.47 120905
100.30.4320 0512 120905 GLJ2252 19.18 120905
100.33,4320 0512 120905 GLJ2252 82.31 120905
100.34.4320 0512 120905 GLJ2252 7.93 120905
100.41.4320 0512 120905 GLJ2252 32.17 120905
620.00.4320 0512 120905 GLJ2252 3.59 120905
5120300 510 XXXXX 2156 BENEFIT SYSTEMS & SERVIC 200512097 HEALTH & DENTAL INSURANCE 12/09/05 M 120905 2,848.09 505100
510.31.4310 0512 120905 GLJ2252 1677.22 120905
510.32.4310 0512 120905 GLJ2252 1104.23 120905
510.31.4320 0512 120905 GLJ2252 39.63 120905
510.32.4320 0512 120905 GLJ2252 27.01 120905
5121012 580 31 3255 CHARPIE CONSTRUCITON COM #10 TREATMENT PLANT 1 RENOVATION 12/22/05 M 122105 50,727.00 505158
580.31.8500 18000 0512 122105 GLJ2303 50727.00 122105 50727.00
580-WTRPLI
5121005 100 01 3559 COUNTY CLERKS OFFICE JENKINS NOTARY COMMISSION RENEWAL 12/16/05 M 121505 10.00 722486
100.01.6940 0512 121505 GLJ2281 10.00 121505
5121013 100 33 4154 DENNISON CORPORATION 06 DUMP VEHICLE PURCHASE 12/22/05 M 122105 41,170.35 722700
#430
100.33.8400 0512 122105 GLJ2303 41170.35 122105
100-VEHSTS
DATE 12/30/2005 10:24 AM CITY OF MCHENRY PAGE 2
AS-NEEDED CHECKS COUNCIL MEETING 1/9/06
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
5120194 100 9419 FOP UNITS I/II PD UNION DUE 12/31/05 M 120205 988.00 722706
100.214 0512 120205 GLJ2192 988.00 120205
5120755 100 9419 FOP UNITS I/II PD UNION DUE 12/31/05 M 121605 988.00 722706
100.214 0512 121605 GLJ2273 988.00 121605
5121014 290 00 7648 GREEN ENVIRONMENTAL GROU 23616 ENVIRONMENTAL SITE ASSESSMENT 12/22/05 M 122105 1,600.00 722701
RE-ISSUE
290.00.5110 0512 122105 GLJ2303 CHECK RE-ISSUE 1600.00 122105
290-DWNTNREV
5121230 100 41 7646 GROUP SALES UNLIMITED 1/28/06 R-PARKS PROGRAM FIELD TRIP 12/31/05 M 123005 1,103.00 722716
100.41.5110 0512 123005 GLJ2322 1103.00 123005
5121229 100 22 8523 HOGUE INC PO 706-427WEAPON GRIPS 12/31/05 M 122905 783.05 722707
100.22.6110 0512 122905 GLJ2316 783.05 122905
5120296 100 XXXXX 8527 HOME DEPOT/GECF NOV 05MATERIALS & SUPPLIES 12/08/05 M 120805 1,566.28 722481
100.33.6110 0512 120805 GLJ2248 1301.68 120805
100.34.6110 0512 120805 GLJ2248 264.60 120805
5120297 510 31 8527 HOME DEPOT/GECF NOV 05MATERIALS & SUPPLIES 12/08/05 M 120805 255.45 505099
510.31.6110 0512 120805 GLJ2248 255.45 120805
5120284 100 01 9383 ILLINOIS DEPARTMENT OF P NOV O5DEATH CERTIFICATE COPIES 12/01/05 M 120105 670.00 722478
100.01.6940 0512 120105 GLJ2202 670.00 120105
5120285 100 02 14269 MCHENRY DOWNTOWN THEATER CHRIST4AS ITEMS 12/01/05 M 120105 2,464.00 722479
100.02.6910 0512 120105 GLJ2202 2464.00 120105
5120286 100 02 14269 MCHENRY DOWNTOWN THEATER CHRISTMAS ITEMS 12/01/05 M 120105 522.06 722479
100.02.6910 0512 120105 GLJ2202 522.06 120105
5100204 100 14268 MCPOA POLICE ASN 12/31/05 M 100705 105.80 722708
100.207 0510 100705 GLJ1954 105.80 100705
5101065 100 14268 MCPOA POLICE ASN 12/31/05 M 102105 105.80 722708
100.207 0510 102105 GLJ2016 105.80 102105
5110208 100 14268 MCPOA POLICE ASN 12/31/05 M 110405 105.80 722708
100.207 0511 110405 GLJ2076 105.80 110405
5110991 100 14268 MCPOA POLICE ASN 12/31/05 M 111805 105.80 722708
100.207 0511 111805 GLJ2153 105.80 111805
5120189 100 14268 MCPOA POLICE ASN 12/31/05 M 120205 105.80 722708
100.207 0512 120205 GLJ2192 105.80 120205
5120751 100 14268 MCPOA POLICE ASN 12/31/05 M 121605 105.80 722708
100.207 0512 121605 GLJ2273 105.80 121605
DATE 12/30/2005 10:24 AM CITY OF MCHENRY PAGE 3
AS-NEEDED CHECKS COUNCIL MEETING 1/9/06
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
5121213 100 14268 MCPOA POLICE ASN 12/31/05 M 123005 105.80 722708
100.207 0512 123005 GLJ2311 105.80 123005
5120193 100 15019 NATIONAL GUARDIAN LIFE I UNIV. LIFE 12/31/05 M 120205 61.93 722709
100.2191 0512 120205 GLJ2192 61.93 120205
5120754 100 15019 NATIONAL GUARDIAN LIFE I UNIV. LIFE 12/31/05 M 121605 61.90 722709
100.2191 0512 121605 GLJ2273 61.90 121605
5121015 100 33 15033 NAVISTAR FINANCIAL CORPO 050802/3 VEHICLE PURCHASES 12/22/05 M 122105 154,778.00 722702
100.33.8400 0512 122105 GLJ2303 154778.00 122105
100-VEHSTS
5120190 100 15079 NCPERS GROUP LIFE INS. IMRF LIFE 12/31/05 M 120205 335.00 722710
100.2041 0512 120205 GLJ2192 335.00 120205
5121006 100 03 15561 NWBOCA 1/5/05MONTHLY LUNCHEON MEETING 12/16/05 M 121505 45.00 722487
100.03.5430 0512 121505 GLJ2281 45.00 121505
5120287 100 04 17550 POSTMASTER MCHENRY IL POSTAGE FOR WATER/SEWER BILLS 12/06/05 M 120105 1,057.85 722480
100.04.5310 0512 120105 GLJ2212 1057.85 120105
5121004 100 41 17550 POSTMASTER MCHENRY IL LETTERS FROM SANTA POSTAGE 12/16/05 M 121505 37.00 722488
100.41.6920 0512 121505 GLJ2281 37.00 121505
5121002 100 34 20015 SAM'S CLUB 003495SUPPLIES 12/16/05 M 121505 86.94 722489
100.34.6110 0512 121505 GLJ2281 86.94 121505
5121016 426 00 21245 THELEN SAND & GRAVEL INC 1ST& FINALHUNTERVILLE PARK W/S EXTENS 12/22/05 M 122105 121,225.43 722703
426.00.8500 18715 0512 122105 GLJ2303 121225.43 122105 1290721.10
426-HUNTERVL
5121000 290 00 21285 TICOR TITLE INSURANCE CO 1110 GREENBUILDING PURCHASE 12/16/05 M 121505 947,000.00 722490
290.00.8900 0512 121505 GLJ2281 947000.00 121505
290-DWNTNREV
5120301 290 00 21643 TREASURER STATE OF ILLIN C-0466-04 IEPA WATER QUALITY CERT 12/09/05 M 120905 10,000.00 722484
290.00.8900 0512 120905 GLJ2258 10000.00 120905
290-RIVERWALK
5121001 100 XXXXX 22497 UNITED PARCEL SERVICE 60X-485 UPS CHARGES 12/16/05 M 121505 59.91 722491
100.04.5310 0512 121505 GLJ2281 40.77 121505
100.01.5310 0512 121505 GLJ2281 19.14 121505
5121226 100 XXXXX 22497 UNITED PARCEL SERVICE 60X-485 UPS CHARGES 12/31/05 M 122905 37.83 722711
100.22.5310 0512- 122905 GLJ2314 10.94 122905
100.04.5310 0512 122905 GLJ2314 26.89 122905
5121224 100 XXXXX 22496 UNITED STATES LIFE INSUR G-190822 LIFE INSURANCE PREMIUMS 12/31/05 M 122905 1,080.00 722712
100.224 0512 122905 GLJ2314 9.90 122905
DATE 12/30/2005 10:24 AM CITY OF MCHENRY PAGE 4
AS-NEEDED CHECKS COUNCIL MEETING 1/9/06
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
100.01.4310 0512 122905 GLJ2314 14.40 122905
100.01.4310 0512 122905 GLJ2314 72.90 122905
100.01.4310 0512 122905 GLJ2314 18.90 122905
100.02.4310 0512 122905 GLJ2314 8.10 122905
100.22.4310 0512 122905 GLJ2314 534.60 122905
100.30.4310 0512 122905 GLJ2314 40.50 122905
100.33.4310 0512 122905 GLJ2314 178.20 122905
100.34.4310 0512 122905 GLJ2314 24.30 122905
100.03.4310 0512 122905 GLJ2314 72.90 122905
100.41.4310 0512 122905 GLJ2314 89.10 122905
100.224 0512 122905 GLJ2314 8.10 122905
100.41.4310 0512 122905 GLJ2314 8.10 122905
5121225 510 XXXXX 22496 UNITED STATES LIFE INSUR G-190822 LIFE INSURANCE PREMIUMS 12/31/05 M 122905 162.00 505159
510.31.4310 0512 122905 GLJ2314 85.05 122905
510.32.4310 0512 122905 GLJ2314 76.95 122905
5100203 100 22498 UNITED WAY OF MCHENRY CO UNITED WAY 12/31/05 M 100705 13.00 722713
100.205 0510 100705 GLJ1954 13.00 100705
5101064 100 22498 UNITED WAY OF MCHENRY CO UNITED WAY 12/31/05 M 102105 13.00 722713
100.205 0510 102105 GLJ2016 13.00 102105
5110207 100 22498 UNITED WAY OF MCHENRY CO UNITED WAY 12/31/05 M 110405 13.00 722713
100.205 0511 110405 GLJ2076 13.00 110405
5110990 100 22498 UNITED WAY OF MCHENRY CO UNITED WAY 12/31/05 M 111805 13.00 722713
100.205 0511 111805 GLJ2153 13.00 111805
5120188 100 22498 UNITED WAY OF MCHENRY CO UNITED WAY 12/31/05 M 120205 13.00 722713
100.205 0512 120205 GLJ2192 13.00 120205
5120750 100 22498 UNITED WAY OF MCHENRY CO UNITED WAY 12/31/05 M 121605 13.00 722713
100.205 0512 121605 GLJ2273 13.00 121605
5121212 100 22498 UNITED WAY OF MCHENRY CO UNITED WAY 12/31/05 M 123005 13.00 722713
100.205 0512 123005 GLJ2311 13.00 123005
5121227 100 41 23999 VELEZ, JENNIFER R-PROGRAM KITS 12/31/05 M 122905 250.00 722714
100.41.5110 0512 122905 GLJ2314 250.00 122905
5121228 100 XXXXX 24020 WALMART COMMUNITY NOV/DEC 05MATERIALS & SUPPLIES 12/31/05 M 122905 500.12 722715
100.22.6110 0512 122905 GLJ2314 36.46 122905
100.22.6210 0512 122905 GLJ2314 19.01 122905
100.41.5330 0512 122905 GLJ2314 48.06 122905
100.41.6110 0512 122905 GLJ2314 R 54.59 122905
100.41.6920 0512 122905 GLJ2314 69.20 122905
100.34.6110 0512 122905 GLJ2314 223.80 122905
100.22.6110 0512 122905 GLJ2314 49.00 122905
RATE 12/30/2005 10:24 AM CITY OF MCHENRY PAGE 5
AS-NEEDED CHECKS COUNCIL MEETING 1/9/06
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
EXPENDED LIQUID ACCRUAL
GRAND TOTALS 1,365,918.84
RECAP TOTALS EXPENDED LIQUID ACCRUAL
FUND TOTALS
100 GENERAL FUND 231,944.77
290 TIF FUND 958,600.00
426 HUNTERVILLE PARK SSA#6 121,225.43 1,290,721.10
510 WATER/SEWER FUND 3,265.54
580 UTILITY IMPROVEMENTS FUND 50,727.00 50,727.00
620 INFORMATION TECHNOLOGY FUND 156.10
**** 1,365,918.84 1,341,448.10
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Daniel J.Marcinko,Director of Public Works
FOR: January 9,2006 Regular City Council Meeting
RE: Utility System Water and Sewer Atlas
ATTACHMENT: Service Agreement from Smith Engineering Consultants,Inc.
Backmund. The Public Works Department regularly utilizes a utility atlas or map to identify the
location of utilities within right-of-ways or easements. The department is currently using documents
prepared in 1981. Significant changes have occurred in the community in the last 25 years. In many
instances, detailed engineering data on infrastructure can only be found on the individual subdivision
drawings malting retrieval of utility information problematic during emergency situations or for
planning purposes.
Analysis. In the past year, the city switched engineering firms for water and sewer work. Since so
much of the historical engineering data was at the disposal of the prior engineering firm, staff thought
it would be a good time to update the water/sewer atlas. Smith Engineering Consultants, Inc. (SEC)
has submitted an engineering service agreement to update the city's utility mapping using a geographic
information system(GIS). GIS facilitates fast and easy access to maps and associated descriptive data.
Staff has reviewed the scope of services and recommends approval of the surveying services and the
creation of an updated water and sewer atlas at this time. SEC will locate all of the water valves and
hydrants, along with all visible sanitary and storm sewer structures. This is the first logical step in
implementing a city-wide GIS of the infrastructure. The following is a cost analysis of the proposed
services,at the end of which, Staff will have an electronic utility atlas,where water and sewer lines,as
well as other utility appurtenances can be identified. The atlas can then in the future be used as a basis
to do water and sewer modeling.
GIS Base Setup 15,015.00
Horizontal&Vertical Survey 79,200.00
Invert Survey 57,600.00
Building GIS 28,875.00
Total $180,690.00
The proposed GIS services were budgeted in the Water and Street Division's Contractual Services
account for $63,000.00. While the proposal exceeds the budgeted amount, the value of the updated
atlas is such that staff is recommending proceeding the project. Recently released reserves from the
Depreciation Reserve Fund and the Bond Reserve fund can be used to fiend the overage.
Recommendation. Staff recommends the following: 1) a budget amendment increasing the
contractual accounts in the Water/Sewer Fund $118,000; and, 2) Council approval of the engineering
service agreement from Smith Engineering Consultants,Inc. for surveying services and the creation of
a water and sewer utility atlas in an amount not to exceed$180,690.00.
Smith Engineering Consultants, Inc.
Civil/Structural Engineers and Surveyors
i
PROPOSAL/AGREEMENT .
for
ENGINEERING AND SURVEYING
City of McHenry GIS System and Water and Sanitary Sewer Modeling
Mr. Douglas Martin
Assistant to the City Administrator
City of McHenry
333 South Green Street
McHenry, Illinois 60050
Phone: (815)363-2100
Fax: (815) 363-2119
SEC Job Nos.:
MCHE-050432-3 Engineering
MCHE-050432-4 Surveying
November 21, 2005
4500 Prime Parkway,McHenry,1L 60050 www.smithengincering.com
Telephone 815.385.1778 Fax 815.385.1781
Mr.Douglas Martin
City of McHenry
GIs and Modeling
SEC Job No.: MCHE-050432-3,-4
November 21,2005
Page 2 of 8
ii s n u£UP,i �4
A. General Understanding/Assumptions
1. The City of McHenry desires to update its utility maps,water and sanitary sewer
models and GIS data so that it will have the accurate information required by the
City for its current uses and to build a solid foundation for the City's future GIS
needs,public utility infrastructure development,and police and fire dispatching.
2. The following assumptions,were used to generate costs for this project:
a. 586,137 total linear footage of public streets;
b. 300' average distance between sanitary manhole= 2000 manholes;
c. 3 00' average distance between fire hydrants=2000 fire hydrants; and
d. 500' average distance between valve vaults with 4 vaults per intersection
3200 valve vaults.
A. Surveying Services
Smith Engineering Consultants, Inc. (SEC) will provide a base map using the
program ArcGIS 9.1,for use by the City of McHenry,using parcel data provided by
McHenry and Lake Counties. The base map will show street names,centerlines,and
right-of-way of streets from parcel lines provided, bodies of water, and railroad
tracks. Future aerial mapping provided by McHenry County will be incorporated
when the photos are ready at a later date.
Smith Engineering Consultants (SEC)will obtain all necessary information to
complete the project, including obtaining existing utility mapping and atlases
from the City.
SEC will utilize IDOT,NGS, local control monuments,published state plane
coordinates, and elevations from monument records along with Trimble
Geomatics software to establish a control network. Additional control points will
be set throughout the City, as needed,using Trimble GPS equipment. Control
points will also be set in pairs for use by Trimble Robotic Total Station equipment
where a GPS location is not possible. All of the project coordinates will be in
Illinois State Plane Coordinates East Zone 1983, 1997 adjustment. The projects
vertical datum will be referenced.to NAVD 1988,unless a local vertical datum is
requested.
Mr.Douglas Martin
City of McHenry
GIs and Modeling
SEC Job No.: MCHE-050432-3,-4
November 21,2005
Page 3 of 8
All visible water valves and hydrants, along with all visible sanitary and storm
sewer structures,will be located using Trimble survey grade GPS equipment and
Trimble Robotic Total Stations. This equipment provides for a+/- 0.08' tolerance
both in the horizontal and vertical positions. Additional attributes collected will
include the fire hydrant manufacturer and locations notes, invert and pipe size
information for the sanitary sewer system. The structures will be located at$11.00
per structure for the amount of structures listed in the above assumptions.
Additional structures will be located on a Time and Material basis at$11.00 per
structure.
SEC will require that City personnel identify and mark all visible structures to be
located and to locate any buried(non-visible) structures that need to be included.
B. GIS Data Conversion Services
All field data collected will be processed in Trimble Geomatics Office software
utilizing shape files for utility structures supplied by the City of McHenry. This
same software will also be utilized for quality control and for exporting the field
data to CAD and GIS software programs.
SEC will follow the ESRI Water/Wastewater Design Model.in processing all of
the colleted data so that it will be compatible with the City's existing GIS system
and all water modeling software utilizing ESRI data.
The data collected in the field by SEC and the existing information supplied by
the City will be used in creating.a new water and sewer atlas utilizing ArcGIS 9.1,
with Microsoft Access and SQL Server being utilized for the associated.
information database.
SEC will provide the City with a template for inputting future data into the water
and sewer atlas. This template will provide the City with direction on how future
data from both public and private sources should be incorporated into the atlas.
C. Engineering Services
1. Sanitary Sewer Hydraulic Model
a) Setup and input data into sanitary model.
b) Monitor approximately 15 sites for flows in the system and analysis
of collected data.
c) Calibrate and run sewer model,preparing report from generated data.
d) Present report to City.
Mr.Douglas Martin
City of McHenry
GIs and Modeling
SEC Job No.: MCHE-050432-3,-4
November 21,2005
Page 4 of 8
2. Watermain Model
a) Collect flow and head loss data from field tests of existing system.
b) Setup and calibrate model, inputting collected data.
c) Evaluate system and analysis/report of generated data.
d) Present report to City.
D. Meetings/Administration/Coordination
SEC will attend meetings for project coordination and determining preliminary
requirements for the system.
This item includes preparation of meeting minutes and distribution to meeting
attendees. This also includes general administrative tasks associated with the
proposal and conducting general coordination throughout the project with the City of
McHenry and McHenry County.
E. Information to be Provided by Client
The City of McHenry will acquire data from both Lake and McHenry Counties to
supplement the base file data provided by SEC.
The City will be required to have its personnel identify and mark all visible
structures to be located and to locate any buried(non-visible) structures that need
to be included.
The City will also need to provide SEC all existing water and sewer atlas
information.
F. Not Included in Contract
Water service shut off valves, also called B-Boxes,will not be located by SEC at
this time.
Hard copy print outs of the water and sewer atlases are not included in this
contract. They can be provided if requested by the City under a separate contract.
Mr.Douglas Martin
City of McHenry
GIs and Modeling
SEC Job No.: MCHE-050432-3,-4
November 21,2005
ri Page 5 of 8
Based upon our understanding of the project as detailed in this Contract,the following is a
summary of man-hours and costs associated with the project. This Contract will be
completed as a Time and Material,Not to Exceed Contract.
,V.
R
GIS Base Setup 143 $15,015.00 --
Horizontal &Vertical Survey 495 $79,200.00 --
Invert Survey 360 $57,600.00• --
Buildin GIS S stem 275 $28,875.00 --
E
Watermain Field Tests 64 $8,000.00 --
Water Model Setup/Calibration 160 $20,000.00 --
Water Model Analysis 80 $10,000.00 --
Sanitary Sewer Model Setup 815 $101,875.00 --
Flow Monitoring 48 $6,000.00 $60,000.00
Sewer Model Analysis 360 $40,000.00 --
Final Modeling Report and Staff 373 $49,125.00 $4,800.00
Training
$415,690.00 . $64,800.00
$480,490.00
Mr.Douglas Martin
City of McHenry
GIS and Modeling
SEC Job No.: MCHE-050432-3,-4
November 21,2005
Page 6 of 8
IN
Extra Work
Any work required but not included as part of this contract shall be considered extra work Extra work will be billed
on a Time and Material basis with prior written approval of the CITY OF MCHENRY.
Outside Consultants
SMITH ENGINEERING CONSULTANTS,INC.(SEC)is not responsible for accuracy of any plans,surveys or
information of any type including electronic media prepared by any other consultants,etc.provided to SEC for use in
preparation of plans.
SEC is not responsible for accuracy of topographic surveys provided by others. A field check of a topographic survey
provided by others will not be done under this contract unless indicated in the Scope of Work.
Design Without Construction Review
It is agreed that the professional services of SEC do not extend to or include the review or site observation of the
contractor's work or performance. SEC agrees to be responsible for its'employees negligent acts,errors or omissions.
Attorneys'Fees
In the event of any mediation arising from or related to the services provided under this AGREEMENT,the prevailing
party will be entitled to recovery of all reasonable costs incurred,including staff time,court costs,attorneys'fees and
other related expenses.
Job Site Safety
Neither the professional activities of SEC,nor the presence of SEC's employees and subconsultants at a construction
site,shall relieve the General Contractor and any other entity of their obligations,duties and responsibilities including,
but not limited to,construction means,methods,sequence,techniques or procedures necessary for performing,
superintending or coordinating all portions of the work of construction in accordance with the contract documents and
any health or safety precautions required by any regulatory agencies. SEC and its personnel have no authority to
exercise any control over any construction contractor or other entity or their employees in connection with their work
or any health or safety precautions. The CITY OF MCHENRY agrees that the General Contractor is solely responsible
for job site safety,and warrants that this intent shall be made evident in the CITY OF MCHENRY AGREEMENT with
the General Contractor. The CITY OF MCHENRY also agrees that the CITY OF MCHENRY,SEC and SEC's
consultants shall be indemnified and shall be made additional insureds under the General Contractor's general liability
insurance policy.
Reuse of Documents
All project documents including,but not limited to,plans and specifications furnished by SEC under this project are
intended for use on this project only. Any reuse,without specific written verification or adoption by SEC,shall be at
the CITY OF MCHENRY's sole risk,and CITY OF MCHENRY shall indemnify and hold harmless SEC from all
claims,damages and expenses including attorneys fees arising out of or resulting therefrom.
Design Information in Electronic Form
Because CADD information stored in electronic form can be modified by other parties,intentionally or otherwise,
without notice or indication of said modifications,SEC reserves the right to remove all indicia of its ownership and/or
involvement in the material from each electronic medium not held in its possession. The CITY OF MCHENRY shall
retain copies of the work performed by SEC in CADD form only for information and use by the CITY OF MCHENRY
for the specific purpose for which SEC was engaged.
Mr.Douglas Martin
City of McHenry
GIS and Modeling
SEC Job No.: MCHE-050432-3,-4
November 21,2005
Page 7 of 8
Any use or reuse of original or altered CADD design materials by the CITY OF MCHENRY,agents of the CITY OF
MCHENRY,or other parties without the review and written approval of SEC shall be at the sole risk of the CITY OF
MCHENRY.
Dispute Resolution
All claims,disputes or controversies arising out of,or in relation to the interpretation,application or enforcement of the
AGREEMENT shall be decided through Mediation,in accordance with American Arbitration Rules. The parties
further agree that the CITY OF MCHENRY will require,as a condition for participation in the project and their
AGREEMENT to perform labor or services,that all Contractors,Subcontractors,Sub-subcontractors and Material
Persons,whose portion of work amounts to five thousand dollars($5,000)or more,and their insurers and sureties shall
agree to this procedure.
Hazardous Materials
It is acknowledged by both parties that SEC's scope of services does not include any services related to asbestos or
hazardous or toxic materials. In the event SEC or any other party encounters asbestos or hazardous or toxic materials
at the job site,or should it become known in any way that such materials may be present at the job site or any adjacent
areas that may affect the performance of SEC's services,SEC may,at its option and without liability for consequential
or any other damages,suspend performance of services on the project until the CITY OF MCHENRY retains
appropriate specialist consultant(s)or contractor(s)to identify,abate and/or remove the asbestos or hazardous or toxic
materials,and warrant that the job site is in full compliance with applicable laws and regulations.
Exclusion
This fee does not include attendance at any meetings or public hearings other than those specifically listed.in the Scope
of Services. These work items are considered extra and are billed separately on an hourly basis.
Payment
1. All work will be invoiced on a monthly basis. All invoices shall be paid within 30 days of the invoice date.
Additionally,all outstanding invoices must be paid in full before Final Plats of Subdivision will be submitted
for recording or record drawings are submitted to municipalities for final approval.
Should the CITY OF MCHENRY fail to pay for professional services hereunder,as billed within 45 days of
such billing,SEC shall be excused from rendering any finther services under this project. No work shall be
signed or sealed until payment in full is received. .
2. This AGREEMENT shall not be enforceable by either party until each has in its possession a copy of this
AGREEMENT signed by the other.
Time Limit
This AGREEMENT must be executed within thirty(30)days of the composition date to be accepted under the terms
set forth herein. This contract shall expire one year from date of execution.
Mr.Douglas Martin
City of McHenry
GIs and Modeling
SEC Job No.: MCHE-050432-3,-4
November 21,2005
Page 8 of 8
We sincerely appreciate this opportunity to offer our services. If this AGREEMENT merits
your approval and acceptance,please sign both copies,retain one(1)copy for your files and
return one (1)to our office.
This AGREEMENT is approved and accepted by the Client and Consultant upon both parties
signing and dating the AGREEMENT. The effective date of the AGREEMENT shall be the
last date entered below.
Sincerely,
SMITH ENGINEERING CONSULTANTS, INC.
. J.
Chad J. Pieper, Civil En6&eer II
Approved by:
ARobertW ener,P.E.,
cu ve Officer/President
CJP/tz
CLIENT:
Accepted by:
Printed/Typed Name:
Title: Date:
Client:
N:UoWSti 6\2005W50432 MCHE-GISVAne nisvation\cm act\MCHE-050432-GIS_Mo&lmg-cjp-112105.doe
i
A
s
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Joseph P.Napolitano,Community Development Director
FOR: January 9,2006 Regular City Council Meeting
RE: Ordinance Adopting a Text Amendment to the Zoning Ordinance Relating to Outdoor Lighting
Regulations
ATTACHMENTS: 1. CDD Report to the Planning and Zoning Commission
2. Planning and Zoning Commission Meeting Minutes dated 7/21/05
3. Proposed Zoning Code Language for Lighting
4. Table of Light Level Readings Taken at Various Businesses
5. Ordinance Amending Article III of the Zoning Ordinance to add language regulating
outdoor lighting.
STAFF RECOMMENDATION: To approve the attached ordinance approving a text amendment to Article III of
the Zoning Ordinance to add language regulating outdoor lighting.
Background
In November of 20M, the Community Development Committee recommended changes to the City's outdoor
lighting regulations. The proposed changes were designed to address inadequacies in the current language.
Proposed Lighting Language
The proposed lighting regulations address the following items for lighting on private property:
• Purpose and definitions, including diagrams. (particularly showing cut-off angles and modifying existing
fixtures to address glare and light trespass)
Prohibits glare by requiring futl-cutoff luminaries, including wall packs and security packs for
nonresidential areas, multi-family residential parking areas and any parking lot lighting in single-family
residential developments.
• Requires a photometric plan for all new nonresidential and multi-family residential developments.
• Limits light trespass for all nomresidential properties adjacent to residential properties and roadways and
from multi-residential parking areas to single-family residential areas.
Establishes minimum illumination levels for parking lots and general security for all new nonresidential
developments and parking areas,including multi-family residential districts.
• Requires a maximum height for luminaires(25-30 feet).
• Requires special provisions for certain uses,i.e.: service stations and automobile lots,based on a survey of
what already exists.
Includes nonconformity provisions, requiring all existing lighting to comply with the new regulations by
June 1, 2007. It is anticipated that Staff would identify those sites in violation of the new regulations.
Those business would be contacted regarding the new regulations and Staff would work with the property
owners to bring the lighting into compliance.
Planning and Zoning Recommendation
In July of 2005,the Planning and Zoning Commission reviewed the draft lighting language and was pleased with the
proposed language. Their main concern was with light spillage onto adjacent properties and this has been addressed
in the proposed language. The Planning and Zoning Commission unanimously recommended approval(5-0 vote)of
the proposed text amendment.
Community Development Department Report
Proposed Lighting Ordinance
Applicant
City of McHenry
Requested Action
Zoning Code Text Amendment to address Outdoor Lighting.
Background
On July 20, 2004, staff met with the Community Development Committee to begin to discuss
inadequacies relating to Outdoor Lighting requirements. Staff presented lighting suggestions to the
Committee. These suggestions included regulating glare, height, fixture type and lighting levels and
general nuisance issues and adding common jargon definitions. After agreeing on the items to include in
the regulations, staff presented a draft Code Amendment to the Committee for consideration. Their
recommendation was to forward the draft to the Planning and Zoning Commission for review. At the
July 21, 2005 meeting the Planning and Zoning Board had several questions and comments. This plan
was changed per those comments and from staff discussions. One change from the original draft to this
draft was the elimination of the fixture style and the lighting
Description of Request
The City Staff is presenting draft language for the Code Amendment to include lighting regulations as
part of the Zoning Code. The proposed Ordinance will include:
• Purpose and intent
• Applicability
• Definitions
• Exempt Lighting
• General Regulations
• Regulations for the following:
a) Temporary Lighting
b) Gas Stations and Automobile Dealership Lighting
c) Minimum lighting standards for parking lot lighting
d) Building Lighting
• Provision for requiring a lighting plan(photometric grid) for all new developments
• Nonconformity provisions
• Examples of full cutoff fixtures,how to modify an existing fixture
• Examples of the typical lighting fixtures
Staff Analysis
Staff has prepared draft language that addressed all of the above suggestions from the Committee.
Staff Recommendation
Approval of the proposed Ordinance language and to direct staff to bring to the City Council for full
consideration.
Attachments
• Ordinance language
• City adopted lighting fixture design standard
• Example of fixture modifications for full cutoff fixture
• Community Development Committee minutes October 13,2004
• Community Development Committee minutes November 10,2004
Page 1 of 7
Community Development Department Report
Proposed Lighting Ordinance
OUTDOOR LIGHTING
PURPOSE AND INTENT
The purpose and intent of this Section is to establish outdoor lighting standards which promote
safety and security, encourage energy conservation, and reduce or eliminate light pollution, glare
and light trespass.
APPLICABILITY
1, This Section shall apply to uses that operate during hours of darkness, where there is
public assembly or navigation, including but not limited to the following uses: Multi-
Family Residential, Commercial, Industrial, Office, Business Park, Public-Recreation
and Institutional.
2. Single-family residential shall be excluded from the provisions of this Section except
where specifically stated.
3, The Zoning Administrator for the City may require lighting be incorporated for other
uses or locations as deemed necessary.
4. Glare-control requirements contained herein shall apply to all uses.
DEFINITIONS
Emergency Lighting-
Footcandle-A unit of light intensity stated in lumens per square foot and measurable with an
illuminance meter or light meter.
Full cutoff-A light fixture which cuts off all upward transmission of light and emits no luminous
flux above the horizontal plane.
Glare-The sensation produced by lighting that causes an annoyance, discomfort or loss in visual
performance in an observer with a direct line of sight to a light source and often results in visual
impairment.
Light Standard—The pole upon which a Luminaire is mounted.
Light Trespass-Light projected or emitted by a lighting installation onto a property from a fixture
not located on that property.
Lumen-Measure of brightness of the illumination existing on a bulb which is provided by a
manufacturer.
Luminaire-The complete lighting unit, including the lamp,the fixture and other parts.
Lux-A unit of light intensity stated in lumens per square meter. There is approximately 10.7 lux
per footcandle.
Mounting Height-The vertical distance between the lowest part of the luminaire and the ground
surface directly below the luminaire.
Page 2 of 7
Community Development Department Report
Proposed Lighting Ordinance
Outdoor Lighting-any artificial open-air lighting device, fixture, lamp or other similar device,
permanently installed or portable, which is intended to provide illumination for either visibility
or decorative effects.
Photometric Grid-An outdoor lighting plan depicting illumination levels from all exterior light
sources on a site.
Temporary Lighting-Lighting installed with temporary wiring and operated for not more than
ninety(90) days in any calendar year at any one consecutive time interval.
EXEMPT LIGHTING
1. Emergency Lighting. All emergency lighting and traffic control lighting are exempt from
the provisions of this Section.
2. Single-Family Home Lighting. All single-family residential homes are exempt from the
provisions of this Section, except in the instance where excessive glare and/or light
trespass onto another property is apparent.
3. Recreational and Sports Lighting. Recreational and sports lighting are exempt from the
provisions of this Section, provided that light pollution, glare and unwanted illumination
of surrounding streets and properties are minimized.
4. Temporary Lighting. The temporary use of low wattage or low voltage lighting for
public festivals, celebrations and the observance of holidays are exempt from the
provisions in this Section except where they create a hazard or nuisance from glare or
light trespass. Temporary lighting shall be permitted for a maximum of ninety (90) days
from the date of installation.
PROHIBITED LIGHTING
1. The use of search lights, laser lighting or lights that pulse, flash,rotate or simulate motion
for advertising or promotions is prohibited.
2. Glare is prohibited in all instances.
3. Multi-purpose lighting or lighting intended to serve more than one specific purpose, e.g. a
building and parking lot, is prohibited.
4. Lighting found to create a public hazard is prohibited and can be ordered removed at any
time.
GENERAL REGULATIONS
1. All outdoor lighting shall be shielded and aimed so that illumination is directed only to
. the areas designated for lighting.
2. Light trespass from nonresidential development onto residential development and from
multi-family residential onto single-family residential development shall not exceed .5
footcandles at the property line.
3. Mounting heights of all lighting fixtures, except those fixtures existing as of the date of
passage of this Section, shall not exceed thirty (30) feet in non-residential districts, and
twenty-four(24) feet in residential districts.
4. All luminaries shall be full cut-off fixtures. Provide the City with Cut Sheets for review.
5. All outdoor lighting shall be turned off or reduced to minimum levels necessary for
security purposes by 11:00 P.M. each night. This provision shall not apply to places of
business or public venues that are open 24 hours.
6. Lighting shall be white in color. The preferred type is Metal Halide. Low or high-
pressure sodium,mercury vapor and fluorescent lighting should be discouraged, unless in
Page 3 of 7
Community Development Department Report
Proposed Lighting Ordinance
an area that required low lighting and where color discrimination is not needed, (ex.
Nature conservation area parking lot).
7. No Neon lighting is allowed unless architecturally integrated into the building or signage.
ADDITIONAL REGULATIONS APPLICABLE TO GAS STATIONS AND
AUTOMOBILE DEALERSHIPS
1. Gas/Automobile Service Stations. The lighting levels on the convenience store apron or
under the canopies shall be adequate to facilitate the activities taking place in those
locations and not be used to attract attention to the business. A maximum of twenty-five
(25) footcandles shall be permitted under the canopy of gas or automobile service stations
with an average of twelve(12)uniformly spread across the canopy area.
2. Automobile Dealerships. The lighting levels shall be adequate for security purposes and
not be used to attract attention to the business. A maximum of twenty (20) footcandles
shall be permitted anywhere in the lot of an automobile dealership,provided off-site glare
and light pollution are minimized by shielding light fixtures or using other appropriate
methods.
PARKING LOT LIGHTING
parking lot lighting shall be required for all new development and other pedestrian areas as
determined by the Zoning Administrator. A minimum of two (2) footcandles shall be required
anywhere in a parking lot and a maximum of ten (10) footcandles shall be permitted anywhere in
the parking lot with an average of five (5) footcandles uniformly spread across the parking lot.
Security lighting intended to light the perimeter of a property may include motion sensors. If
possible the light fixtures should be located in the asphalt areas of the parking lot and not in the
landscape areas so as to not disrupt any required landscaping.
BUILDING LIGHTING
Lighting fixtures on buildings shall be full cutoff and located, aimed and shielded so that light is
directed only onto the building surface. Ground mounted fixtures used to highlight a building
shall shine upwards towards a building surface. Lighting fixtures shall not be directed toward
adjacent streets or roads.
LIGHTING PLANS REQUIRED
A photometric grid shall be required for all new developments, excluding single-family. The
location of all light standards and luminaries, and illumination levels in footcandles, shall be
indicated within the site and at the property lines. A cut sheet of all types of proposed light
standards and luminaries shall be provided, indicating the type of lighting to be used, the
mounting height, cutoffs, and any other pertinent information as deemed necessary by the
Zoning Administrator.
EFFECTIVE DATE/NONCONFORMITY PROVISIONS
These provisions shall apply to all new lighting installations. All lighting not in compliance with
the provisions of this Section shall be brought into compliance by July 1, 2006, except that any
existing luminaire being replaced or relocated shall be a full cutoff luminaire. Heights or style of
existing lighting fixtures shall not be required to be brought into conformance.
Page 4 of 7
Community Development Department Report
Proposed Lighting Ordinance
TYPICAL CUT-OFF LIGHTING FIXTURE
FOR ALL NON-RESIDENTIAL PARKING LOTS
Cutoff
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Y}�.
Page 5 of 7
Community Development Department Report
Proposed Lighting Ordinance
CITY STANDARD LIGHTING FIXTURE
FOR DOWNTOWN OR HISTORIC AREAS
< / \
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This fixture is more appropriate for older areas of the City where historic preservation is prominent. This
fixture still allows the ability to shield the lighting.
Page 6 of 7
Community Development Department Report
Proposed Lighting Ordinance
EXAMPLES OF LIGHTING FIXTURES
AND FIXTURE MODIFICATIONS
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Page 7 of 7
11+Iinutes of the City of McHenry
PLANNING AND ZONING COIVIlV MON
July 219 2W
an
ofthe enry
P' ' g and Zoning Commission to order at 7:30 p.m, in the McHenry Municip
Co " Chambers. Commission members in attendance: Buhrman, Cadotte, Ekstro arrived at
7:35 P. . Howell, Thacker, Absent:Nadeau, ScUepler. Also in attendance: City er Zeller,
Director o ommunity Development Napolitano,Deputy Clerk Kunzer.
Minute Approval
Motion by B econded by Cadotte,to approve the minutes of une 16, 2005 Planning
and Zoning Co,mmissi meeting as presented.
Voting Aye: Bnhrman, otte,Howell, 'Thacker.
Voting Nay: None,
Not Voting: None.
Abstaining: None.
Absent: Ekstrom,Nadeau, Sch
Motion carried 4-0.
City Planner Zeller noted the July 7, 2005 mi should be amended in paragraph 5 of Public
Hearing for File No Z-646 on page 1 to @ "...st a of towed vehicles for a miahnum of
thirty days.."and"—following the mi ' um thirty-day period...".
i Motion by Cadotte, seconded b uhrman,to approve the minute the July 7, 2005 Planning
and Zoning Commission in " ' as amended.
Voting Aye: Buhrman, otte, Howell.
Voting Nay: None.
Not Voting: No
Abstaining: ker.
Absent: Ekstrom,Nadeau, Schepler.
raMt-fi 4-0
Public Hearing—City of McHenrlr
Ffle No.,Z-637
Teat Amendment—Lighting Regulations
Chairman Howell opened the Public Hearing regarding File No. Z-637, a request for a teat
amendment to incorporate lighting regulations into the City's Zoning Ordinance at 7:33 p.m.
Chairman Howell announced notice of the-Public Hearing was published in the Northwest-
Herald on July 6, 2005.
City Planner Zeller informed the commissioners Staff has been working in conjunction with
Council's Community Development Committee on the creation of lighting regulations and
standards. Noting numerous complaints have been received regarding light glaze and nuisance
overflow, the Community Development Department has researched various locations in town
• P&.Z Commission
July 21, 2005
Page 2
regarding available foot candles, color of lighting, cross-illumination (single light used for
multiple purposes), and glow and overflow to adjacent property.
Ekstrom arrived at 7:35 p.m.
Planner Zeller stated proposed standards and regulations were presented to the Community
Development Committee and received a unanimous recommendation to proceed to Council for
review and consideration. The City Council directed Staff to present the regulations to the
Planning and Zoning Commission at a Public Hearing for recommendation as to a zoning text
amendment. This evening Staff is seeking the Commission's input regarding the proposed
regulations and standards.
Chairman Howell invited questions and/or comments from the commissioners.
Responding to an inquiry, Planner Zeller stated all future developers would have to comply with
the lighting regulations and standards. In addition, existing businesses would have to comply
within one year of the ordinance date of approval by City Council.
Referencing item #7 of the General Regulations, the commissioners suggested the language be
amended to read "No exterior neon lighting is allowed unless architecturally integrated into the
building or signage".
Responding to request for clarification, Director of Community Development Napolitano stated
the proposed lighting standards are for all non- single family uses within the City. He explained
Staff had visited on-site several locations in town during evening hours and determined that
white lighting is preferable to other bulbs. Staff also determined the desired foot candle
maximums for various uses and these have been spelled out in the text of the ordinance. He cited
the vast difference of lighting the Dominic's lot versus the adjacent K Mart lot. He stated the
proposed regulations would require the businesses to prevent glare and overflow, change light
bulbs, if necessary, implement protective shielding, etc. Compliance would be required within
one year of Council approval.
In response to an inquiry, Director Napolitanb stated neighboring communities have not yet
implemented lighting standards or regulations. Director Napolitano noted the ordinance is
applicable to private properly only and is not meant to regulate City lighting in the right-of-way.
A brief discussion occurred regarding the 25 foot candle maximum allowed at gas stations,
financial institutions, and auto dealerships. Question was raised as to the need for security
cameras to be able to pickup on any trespassers.
Suggestion was made to add a category for "Landscape Lighting". Director Napolitano
concurred. He explained it was Staffs intention to make sure that onsite lighting is used for only
one purpose. For example, parking lot lighting should not be used to illuminate the building.
$'Commission
July Il$'2005
Page 3
Some discussion followed regarding the glare and overflow from auto dealerships in town. It was
noted the worst glare flows from Buss Ford. Director Napolitano stated all businesses would be
alerted to the ordinance upon its adoption and advised they would have one year to bring their
property into compliance.
In response to Chairman Howell's inquiry, there was no one in the audience wishing to
comment.
Motion by Cadotte, seconded by Buhrinan, to recommend to Council that a text amendment to
the City of McHenry Zoning Ordinance creating Outdoor Lighting Regulations and Standards be
approved.
Voting Aye: Buhrman, Cadotte,Howell,Ekstrom, Thacker.
Voting Nay; None.
Not Voting: None.
Abstaining: None.
Absent: Nadeau, Scheeler.
Motion carried 5-0.
Comment bX Commissioners: '
Commissioner Buhiman: Commended Staff for their diligence in pursuing and creating the
Outdoor Lighting Regulations.
Chairman Howell closed the Public Hearing at 7:52 p.m.
File No. Z-650
Comprehensive Plan Land Use Mao
Chairman ell at 7:51 p.m. opened the Public Hearing regarding File No. Z- , a proposed
amendment to rehensive Plan Land Use Map,
Chairman Howell stated notz f the Public Hearing was pub " in the Northwest Herald on
July 6, 2005.
Director Napolitano stated the City last a the Comprehensive Plan in 1999. Since that
time several developments have been ed eir uses do not correlate to the Plan's Land
Use Map. Director Napolitano a Community meat Committee has reviewed the
proposed changes to the land map and recommended ap . He noted the major changes
_on the Plan are:
Prone Previous Land Use Provo and Use
Adams Farm Low Density Residential Commerci reduced
(Bull Vail & Curran Rd) and Commercial
A Property Low Density Residential BP and Commercial removed
of 120,W of Martin Woods) Commercial&BP Low Density Res reduced
Estate added
OUTDOOR LIGHTING
A. PURPOSE AND INTENT
The purpose and intent of this Section is to establish outdoor lighting standards
which promote safety and security, encourage energy conservation, and reduce or
eliminate light pollution, glare and light trespass.
B. APPLICABILITY
1. To uses that operate during hours of darkness, where there is public assembly
or navigation, including but not limited to the following uses: multi-family
residential, commercial, industrial, office, business park, public-recreational
and institutional.
2. Single-family residential shall be excluded from the provisions of this Section
except where specifically stated.
3. Required lighting incorporated for other uses or locations as deemed
necessary Zoning Administrator.
4. Glare-control requirements contained herein shall apply to all uses.
C. EXEMPT LIGHTING
1. Emer encyLighting. All emergency lighting and traffic control lighting.
2. Single-Family Home Lighting.Zting. All single-family residential homes, except in
the instance where glare and/or light trespass onto another property is
apparent.
3. Recreational and Sports Li ling. Recreational and sports lighting, provided
that glare and light trespass are minimized by shielding light fixtures or using
other appropriate methods.
4. Temporary Lighting. The temporary use of low wattage or low voltage
lighting for public festivals, celebrations and the observance of holidays,
except where they create a hazard or nuisance from glare or light trespass.
Temporary lighting shall be permitted for a maximum of ninety (90) days
from the date of installation.
5. Public Right-of-Way Li Ming. Street lights installed or maintained in a
public right-of-way.
D. PROHIBITED LIGHTING
1. Use of search lights, laser lighting or lights that pulse, flash, rotate or simulate
motion for advertising or promotions.
2. All lighting that produces glare.
3. Lighting intended to serve more than one specific purpose, e.g. a building and
parking lot.
4. Lighting deemed a public nuisance by the Zoning Administrator.
1
E. LIGHTING REGULATIONS
1. General Regulations
a. All outdoor lighting shall be shielded and aimed so that illumination is
directed only to the areas designated for lighting.
b. Light trespass from nonresidential development onto residential
development and from multi-family residential onto single-family
residential development shall not exceed one-half(5) footcandles at the
property line.
C. Mounting heights of all lighting fixtures, except those fixtures existing
as of the date of passage of this Section, shall not exceed thirty(30) feet
in non-residential districts, and twenty-four (24) feet in residential
districts.
d. All luminaries shall be full cut-off fixtures.
e. All lighting on a premises shall be of the same color.
f. All outdoor lighting shall be turned off or reduced to minimum levels
necessary for security purposes by 11:00 P.M. each night. This
provision shall not apply to places of business or public venues that are
open 24 hours.
2. Parking Lot Lighting
Parking lot lighting shall be required for all new development and other
pedestrian areas.
a. A minimum of one and a half(1.5) footcandles and a maximum of ten
(10) footcandles shall be maintained in a parking lot.
b. Security lighting intended to light the perimeter of a property may
include motion sensors.
C. All parking lot lighting standards and luminaires used to illuminate the
same premises shall be of the same design and color.
3. Building Lighting
Lighting fixtures on buildings shall be full cutoff and located, aimed and
shielded so that light is directed only onto the building surface. Ground
mounted fixtures used to highlight a building shall shine upwards towards a
building surface. Lighting fixtures shall not be directed toward adjacent
streets or roads.
4. Additional Regulations Applicable To Gas Stations and Automobile
Dealerships
a. Gas/Automobile Service Stations. A maximum of forty(40) footcandles
shall be permitted under the canopy of gas or automobile service
stations.
b. Automobile Dealerships. A maximum of thirty-five (35) footcandles
shall be permitted anywhere in the lot of an automobile dealership,
provided off-site glare and light pollution are minimized by shielding
light fixtures or using other appropriate methods.
2
F. LIGHTING PLANS REQUIRED
A photometric grid shall be required for all new developments, excluding single-
family. The location of all light standards and luminaries, and illumination levels in
footcandles, shall be indicated within the site and at the property lines. A cut sheet
of all types of proposed light standards and luminaries shall be provided, indicating
the type of lighting to be used, the mounting height, cutoffs, and any other pertinent
information as deemed necessary by the Zoning Administrator.
G. EFFECTIVE DATE/NONCONFORMITY PROVISIONS
These provisions shall apply to all new lighting installations. All existing lighting
not in compliance with the provisions of this Section shall be brought into
compliance by June 1, 2007.
DEFINITIONS
Footcandle-A unit of light intensity stated in lumens per square foot and measurable with
an illuminance meter or light meter.
Full cutoff-A light fixture which cuts off all upward transmission of light and emits no
luminous flux above the horizontal plane.,
Glare-The sensation produced by lighting that causes an annoyance, discomfort or loss in
visual performance in an observer with a direct line of sight to a light source and often
results in visual impairment.
Light Standard—The pole upon which a Luminaire is mounted.
Light Trespass-Light projected or emitted by a lighting installation onto a property from a
fixture not located on that property.
Luminaire-The complete lighting unit,including the lamp,the fixture and other parts.
Mounting Height-The vertical distance between the lowest part of the luminaire and the
ground surface directly below the luminaire.
Outdoor Lighting-any artificial open-air lighting device, fixture, lamp or other similar
device, permanently installed or portable, which is intended to provide illumination for
either visibility or decorative effects.
Photometric Grid-An outdoor lighting plan depicting illumination levels from all exterior
light sources on a site.
Temporary Lighting-Lighting installed with temporary wiring and operated for not more
than ninety(90) days in any calendar year at any one consecutive time interval.
3
LIGHTING LEVELS
Measurement of lighting levels(in footcandles)at various sites in the City of McHenry.
Readings taken on 09/22/04,between 8:00 and 10:00 P.M.,unless otherwise noted.
Light Level
Site Location (footcandles).
Outside Daylight unobstructed 2000
Daylight in shade 1000
City Hall Interior office 88
Under canopy at entrance 95
Under parking lot light pole 16
Parking lot between light poles 0.5
Knox Park 2nd row,first base bleachers,night game 4.5
Playground next to field during night game 0.4
Gary Lang Auto Group Entrance Door at 1107 S.Rt.31 55
Parking lot under light pole 63
Parking lot between light poles 14.1 _
Property line at Rt.31 entrance 1.4
Buss Ford Parking lot under light pole 16
Parking lot between light poles 19
Property line at Rt.31 entrance 28
BP Amoco,Rt.31 Under canopy by gas pumps 49
Mobil,N.Richmond Rd. Under canopy by gas pumps 33
Bank One Kiosk,W.Elm St. Under canopy by drive-thru ATM 23
Target Entrance Door 43
Parking lot under light pole 3.3
Parking lot between light poles 2.9
Wal-Mart Entrance Door 2.0
Parking lot under light pole 3.3
Parking lot between light poles 0.9
Meijer Entrance Door(south) 19
Parking lot under light pole 2.8
Parking lot between light poles 1.8
Kohl's Entrance Door 17.7
Parking lot under light pole 2.7
Parking lot between light poles 15
Riverside Drive Street light in front of Riverside Bakery 013 _
Green Street Street light in front of Michael's Bistro 0.91
Main Street Street light in front of Pino Veijo 0.63
Olde Mill Ponds Street light at Landings/Olde Mill intersection 0.7
Waters Edge Street light at Waters Edge/Devonshire 0.42
Park Ridge Estates Street light at Joyce/Loyola 0.85
Park Ridge Estates Street light at Loyola/Dartmoor 107
Lakeland Park Street light at Beach/Prairie 0.54
John Street Street light at John/Third 0.33
Fox Ridge Street light at Windridge/Dartmoor 1.07
ORDINANCE NO.
AN ORDINANCE AMENDING ARTICLE III OF THE ZONING ORDINANCE
OF THE CITY OF MCHENRY
TO INCLUDE LIGHTING REGULATIONS
IN THE CITY OF MCHENRY,ILLINOIS
WHEREAS, the Mayor and City Council have determined that it is in the best interest of
the health, safety and general welfare of the citizens of McHenry to enact lighting regulations in
the City.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF MCHENRY, MCHENRY COUNTY, ILLINOIS,AS FOLLOWS:
SECTION 1. That Article III of the City of McHenry Zoning Ordinance is hereby
amended by adding thereto Section N, Lighting Regulations, which language is attached hererto
and incorporated herein as Exhibit A.
SECTION 2. All Ordinances or parts thereof in conflict with the terms and provisions
hereof are hereby repealed to the extent of such conflict.
SECTION 3: This Ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry,McHenry County, Illinois.
1
SECTION 4: This Ordinance shall be in full force and effect from and after its passage,
approval, and publication in pamphlet form as provided by law.
PASSED THIS DAY OF . 2005
AYES:
NAYS:
ABSTAINED:
ABSENT:
NOT VOTING:
APPROVED THIS DAY OF 22005
MAYOR
ATTEST:
CITY CLERK
2
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Joseph P.Napolitano,Director of Community Development
FOR: January 9,2006,Regular City Council Meeting
RE: Ordinance Adopting a Text Amendment to the Zoning Ordinance Chapter IV Table 4
Residential District Requirements
Applicant: City of McHenry 0
ATTACHMENTS: 1. CDD Report to the Planning and Zoning Commission
2. Unapproved Planning and Zoning Commission Minutes dated 12/15/05
3. Proposed Table 4 Residential District Requirements
4. Ordinance Amending Table 4 Residential District Requirements
STAFF RECOMMENDATION• To approve the attached ordinance amending Chapter IV Table 4 Residential District
Requirements of the Zoning Ordinance to increase the minimum lot width from 40' to 50' in the RS-4 High Density
Single-Family Residential Zoning District.
Background
At the August 16, 2005 Community Development Committee meeting, during the discussion regarding the proposed
Teardown Guidelines,it was noted that the existing requirement for 40'wide lots was inadequate. It was explained that
the minimum 40' lot width would allow for two standard 60' lots to be combined and resubdivided into three 40' lots.
City Staff did not want to allow for the creation of three additional narrow lots. It was also noted that a 40' lot width
does not allow ample area for a typical residence and garage while meeting the minimum setbacks. New construction
would not be permitted on existing vacant 40' wide lots. Any 40' wide lot which has an existing residence would be
able to remain as a non-conforming use. If that residence were destroyed it would be able to be reconstructed provided
it would not make the non-conforming condition worse. The Community Development Committee moved to bring this
item forward to full City Council for discussion. At the November 21,2005 City Council meeting the Council moved
to bring this item forward to a public hearing before the Planning and Zoning Commission.
Staff has reviewed the parcel maps in the City to determine how many 40' wide lots exist currently. The only area
where 40' wide lots were identified is along Charlotte, Victoria and Virginia Avenues,near the golf course. In many
instances, existing homes in this area have been built on two (2)40' wide lots. Therefore,the effect of this proposed
change is expected to be negligible.
Planning and Zoning Commission
On December 15,2005,the Planning and Zoning Commission reviewed the proposed amendment and supported staffs
recommendation. The Planning and Zoning Commission unanimously recommended approval (7-0 vote) of the
proposed text amendment.
Community Development Department Report File#Z-660
Text Amendment to the RS-4 Zoning requirements
Applicant
City of McHenry
Requested Action
Zoning Code Text Amendment to address RS-4 minimum lot width.
Background
Staff has been discussing new regulations for Teardown and Infill properties. During those discussions it
came up that the minimum lot size of 40' in RS-4 zoning may be inappropriate. Under the existing
requirements someone could come in and purchase two (2) standard 60' lots and re-subdivide them into
three (3) 40' lots, in turn creating more lots. This is not the intent of the RS-4 zoning district. The
Community Development Committee and City Council have recommended moving forward with the
request to amend the Zoning Ordinance to change the minimum lot size required.
Description of Request
The City Staff is requesting modification of the Zoning Code Table 4 Residential District Requirements.
Currently the table allows a minimum 40' lot width in the RS-4 Zoning District. This would be modified
to 50' minimum lot width. The new Table 4 would be as follows:
Table 41 Residential District Reauiremente
ZONING DISTRICT
Y [S] $fj R6-1a 161 U�_ EQ Fa -RAI .91_ E.
Minimum lot AREA per
drslling unit in aguare feet [91 Ell i [0]
IIfficiaxcy unit Not %-itted 30,000 10,000 10,090 9,000 5,000 2,175 I'm 1,40;
1-Dedrosn unit 1 acre 30,000 19,000 10,990 9,000 5,000 2,200 2,178 1,816
2-IIedreon unit 1 aers 30,000 19,000 10,Q90 9,000 6,000 i,e60 3,610 3,111
1-➢edr000 unit 1 aara 20,000 1Q,000 10,Q90 9,000 5,000 7,260 G,iCS 0,3G0
d-Dedroon i larger unit 1 acre 30,000 1Q,000 10,Q90 9,000 6,D00 7,900 6.223 6,000
Minimum lot NIDTR Par
duelling uait in fast 150 100 90 1
0 70 .50 40 30(a) 30(a)
Abutting arterial atraet (b] 200 200 200 200 200 40 200 200 200
Minimum RIDZUIRID FRCUT YARD depth in ft [c][21 a 121 90 SO 40 30 30 25 30 30 30
Minimum I=UIPED 17RNE:R.SIDE YARD
width in feet (el 25 15 15 15 15 15 16 15 15
Minimum INTIMIOR SIDS YARD
Width in feets [a] (d] 10% Lot Width to- 10 10+ 10+ 6 15 15 19
Minimum MUIRM RIM YARDdepth in ft. [c] 40 00 35 30 25 25 25 29 26
Maximum building HIIIGRT in feet 35 _______________35 feet-------------
for residential uses only --50 .fact--
Minimum percent of net site area in,
9NCDYIIR3N)Sppssce - _ _
NCN-YIIIII CJLAR Space _ _ - _ _ 731t 73t
Re-MUTIC0 Space _ _ - - 06t iLt
6! L!
PERNITTIID Uoe Orcup(o) [el A A A A A A A,C, A,C,D A.C,D
CCNDITIOEAL Uoa Group(o) It) R D D a R R a 8,II 2.2
PARKING i LOADING _____________ As provided in Section YII. ----------___
LANCBCAPING i SCRUNING An provided in Section MIIL -------------
SIGNS ------------- As provided in Section IX. -------------
07OUR R.eguirenent& As provided in General Residential District Regulations
and General District Regulations.
(11 UC-to-at/asangW Miaisn♦Lot Area 1r0e 7.500 to e,too q.ft. in as 3
(91 a1C-e/-its a3aagee eoquirea 7roat Term septa rroa It to 30 ft in Rig, 743, Rat, na, nu
En Corratting typo to Met iron 30 to 50
141 1: Changed Changed 311aiv�m Lot Ate&is R47 rrw 10,000 to 10,690 sq. It.
MCd
[t1 31C31.ia3 Ward btete Diatri of Zoning Classification
(e1 MC-Ol-7/i added a/-la Diet riot
-90-
Staff Analysis
Staff has reviewed the parcel maps in the City to determine how many 40' wide lots exist currently. The
only area where 40' wide lots were identified is along Charlotte, Victoria and Virginia Avenues, near the
golf course. In many instances, existing homes in this area have been built on two (2) 40' wide lots.
Therefore,the effect of this proposed change is expected to be negligible.
Staff Recommendation
Approval of the proposed Zoning Ordinance text amendment.
Attachments
• Application
Page 1 of 1
UNAPPROVED
Minutes of the City of McHenry
PLANNING AND ZONING COMMISSION
December 15,2005
Chairman Howell called the December 15, 2005 regularly scheduled meeting of the City of
McHenry Planning and Zoning Commission to order at 7:30 p.m. in the McHenry Municipal
Center Council Chambers. Commission members in attendance: Buhrman, Cadotte, Ekstrom,
Howell, Nadeau, Schepler, Thacker. Absent: None. Also in attendance: City Planner Zeller, City
Attorney Cahill, Community Development Secretary Oliver.
Minutes Approval
Motion by otte, seconded by Nadeau, to approve the minutes of the November 17, 2005
Planning and Zo ' Commission meeting as presented.
Voting Aye: Bu , Cadotte, Ekstrom, Howell,Nadeau, Schepler, Thacker.
Voting Nay: None.
Not Voting: None.
Abstaining: None.
Absent: None.
Motion carried 7-0.
Public Hearin . ichael BagJio
File No. Z- 5
2210 W Route 120 -rninflitiobol Use Permit
Chairman Howell announced he was in receipt of corre ndence from Applicant Michael
Baglio of MD Development. Chairman Howell informed Commission Mr. Baglio has
withdrawn his application for conditional use permit. Planner Zelle xplained that Mr. Baglio
also needed to apply for a variance in order to complete the project as pr sed. Mr. Baglio had
not advertised for the variance and so withdrew the application in order to rea
Public Hearing—City of McHenry
File No. Z-660
Text Amendment
Chairman Howell at 7:33 p.m. convened the Public Hearing for a text amendment as filed by the
City of McHenry.
Chairman Howell stated notice of Public Hearing was published in the Northwest Herald on
November 30, 2005. Certificate of Publication is on file in the City Clerk's office.
planner Zeller provided the Commission with the Staff Report regarding the proposed text
amendment. Planner Zeller noted the request before the Commission is to amend the lot width
requirements for the RS-4 High Density Single Family Residential Zoning District. During
discussions for Tear Down District Guidelines, it was noted the current 40' minimum
requirement does not compare favorably to existing lot widths in other residential districts.
Suggestion was made to amend the RS-4 District lot width to a minimum of 50' to discourage
purchase of multiple lots and re-subdividing to 40 foot minimum width. The example was given
of purchasing two adjacent 60' foot lots and re-subdividing into three 40' lots. The proposed text
amendment would prevent this type of lot restructuring.
P&Z Commission
December 15, 2005
Page 2
Planner Zeller stated the amendment would not impact existing RS-4 lots which are 40' wide and
currently have a residence on them. Existing vacant 40' wide lots are too small to provide
adequate room for a standard residence and meet the required setbacks. No new lots could be
recreated which would be less than 50' in width.
Chairman Howell opened the floor to questions and comments by the commissioners.
Responding to an inquiry Attorney Cahill stated the ordinance would take affect ten days
followings City Council approval.
Brief discussion followed regarding the necessity of re-subdivision being presented before the
Planning and Zoning Commission. Plainer Zeller clarified that lots which are currently
developed and are only 40' wide would not be affected by the ordinance change.
Responding to further inquiry, Planner Zeller stated if an irregular shaped lot did not meet the
minimum 50' lot width requirement, the owner would be able to request a variance before this
Commission.
There was no one in the audience desiring to present any questions or comments regarding the
matter.
Motion by Cadotte, seconded by Nadeau, to recommend to City Council that with regard to File
No. Z-660, a request for a Zoning Ordinance Text Amendment to amend the RS-4 High Density
Single Family Residential District requirements from a 40' minimum lot width to a 50' minimum
lot width,be granted.
Voting Aye: Buhrman, Cadotte, Ekstrom, Howell,Nadeau, Schepler, Thacker.
Voting Nay: None.
Not Voting: None.
Abstaining: None.
Absent: None.
Motion carried 7-0.
Chairman Howell closed the Public Hearing at 7:40 p.m.
Other Business
Some discu occurred regarding tree preservation and replacement process.
There was discussion a commissioners on how to get the audience more involved during
public hearings. Suggestion made to provide dual easels and that the petitioners provide
dual exhibits so that audience obseMhibi
could view them as well as the commissioners. Another
suggestion was made to display the ward the audience until the Hearing starts at which
time the exhibits would be displayed toward th mmissioners. It was also suggested that the
Commission could take a 5 minute break prior to eac blic hearing to allow the applicant time
to set up and the audience time to look at the presentation erials.
REVISED
Table 4: Residential District Requirements
ZONING DISTRICT
B LS] R91 RS-la[6] RS2 PEI RS4 RA1 RM1 RM2
Minimum lot AREA per
dwelling unit in aquare feet [g] [1] i [4]
Bfficiencv unit Not Permitted 30,000 18,000 10,990 9,000 5,000 2,175 1,67S 1,405
1-Bedroom unit 1 acre 30,000 18,000 10,990 9,000 5,000 2,900 2,179 1,815
2-]Redreon unit 1 acre 30,000 19,000 10,990 9,000 5,000 4,850 3,630 3,ill
3-Bedroom unit 1 acre 30,000 19,000 10,990 9,000 S,000 7,250 5,445 4,356
4-Bedroom a lamer unit 1 acre 30,000 191000 10,990 9,000 5,000 7,900 6,223 4,840
Minimum lot ➢FIDTH per
dwelling unit in feet 150 100 90 90 70 50 40 30(a) 30(a)
Abutting arterial street []a] 200 200 200 200 200 40 200 200 200
Minimum RIQUIRED FRONT YIaRD depth in ft [c] [2) & [3] 60 50 40 30 30 25 30 30 30
Minimum RQjUIRED CORNER SIDS YARD
width in feet [c] 25 15 15 15 1S 15 15 1S 1S
Minimum INTERIOR SIDS YARD
width in feet: [c] [d] 10% Lot Width 104 10 10+ 106 6 15 15 15
Minimum RD2UIRED REAR YARDdepth in ft. [c] 40 40 3S 30 29 25 25 25 25
Maximum building HBIGRT in feet 35 ---------------35 feet------------- --40 feet--
for L_aidential uaea only
Minimum percent of net cite area in:
UUCUdSRRD Space - - - - - - - 73t 73t
BCH--%q ICULAR Space - - - - - - - 45t 45t
RECREATION Space - - - - - - - St St
PERMITTED Use Group(a) [e] A A A A A A A,C, A,C,D A,C,D
CONDITIONAL Use Group(a) [f] B B B B 9 B B B,E B,E
PiJMNG 4 LOADING ------------- An provided in Section VII. -------------
LAIMSCAPIN-3 & SCREENING ------------- Ac provided in Section VIII. -------------
SIGNS ------------- Aa provided in Section IX. -------------
OTRER Requirenenta Au provided in General Residential Diatrict Regulationa
an3 General District Regulation.
[1] NC-88-455 changed Ninimm Lot Area from 7,500 to 9,000 sq.ft. in Ra 3
[2] 10-68-456 changed Regaired front rand depth from 25 to 30 ft in R91, R83, RAI; RXI, RN9
[3] Correcting typo tan 291 from 30 to 50
[4] mc-91-553 changed Ninimm Lot Area in R82 from 10,000 to 10,990 sq. ft.
[5] NC-91-553 added Estate District Zoning Classification
[6] NC-01-786 added AS-la District
-94-
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER IV TABLE 4 RESIDENTIAL
DISTRICT REQUIREMENTS IN THE CITY OF MCHENRY, ILLINOIS
ZONING ORDINANCE
WHEREAS, a public hearing on said petition was held before the Planning and Zoning
Commission on December 15, 2005, in the manner prescribed by ordinance and statute, and as a
result of said hearing, the Planning and Zoning Commission did recommend to the City Council
the granting of the requested zoning text amendment; and
WHEREAS, the Mayor and City Council have determined that it is in the best interest of
the health, safety and general welfare of the citizens of McHenry to increase the minimum
required lot width in the RS-4 Zoning District from 40-feet to 50-feet.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS:
SECTION 1. That Chapter IV Table 4 Residential District Requirements, of the City of
McHenry Zoning Ordinance is hereby amended to require a minimum lot width of 50-feet in the
RS-4 High Density Single-Family Residential Zoning District.
SECTION 2. All Ordinances or parts thereof in conflict with the terms and provisions
hereof are hereby repealed to the extent of such conflict.
SECTION 3. This Ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, McHenry County, Illinois.
1
SECTION 4: This Ordinance shall be in full force and effect from and after its passage,
approval, and publication in pamphlet form as provided by law.
PASSED THIS DAY OF 12006
AYES:
NAYS:
ABSTAINED:
ABSENT:
NOT VOTING:
APPROVED THIS DAY OF , 2006
MAYOR
ATTEST:
CITY CLERK
2
- r
C
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Joseph P.Napolitano,Community Development Director
FOR: January 9,2006,Regular City Council Meeting
RE: Approval of the Final Plat of Subdivision for Patriot Estates
Applicant: Cunat Development,Chris Zock
ATTACHMENTS: 1. CDD Report to the Planning and Zoning Commission
2. Planning and Zoning Commission Minutes dated September 15, 2005
3. Ordinance granting approval of the Final Plat of Subdivision for Patriot
Estates
4. Final Plat of Subdivision for Patriot Estates prepared by Scheflow Engineers,
dated 12/11/05
STAFF RECOMMENDATION: To consider the recommendation of the Planning and Zoning
Commission and approve the attached Ordinance approving the final plat of subdivision for Patriot
Estates,subject to the resolution of all outstanding final engineering comments.
Description of Request
The petitioner is requesting approval of the Final Plat for Patriot Estates,which is approximately 87 acres
and will contain 405 age-restricted, residential units. The community will have 101 single-family
detached units, 100 duplex units and 204 townhome units. The site is currently zoned RS-3 Medium
High-Density Single-Family Residential District and RM-2 High-Density Multi-Family Residential.
Background
On March 7,2005 the City Council approved a Zoning Map Amendment from BP,Business Park to RS-3
and RM-2 and variances for lot width and to allow multiple buildings on a zoning lot. The preliminary
plat was approved by City Council on August 15,2005
Planning and Zoning Commission
At their 9/15/05 meeting ,the Planning and Zoning Commission unanimously recommended approval of
the Final Plat of Subdivision for Patriot Estates,subject to the following conditions:
1) Approval of final engineering by the City Engineer,
2) The recordation of the plat shall occur within 6-months of City Council approval,and
3) No occupancy permits shall be issued until the South Wastewater Treatment Plant (SWWTP)
expansion is completed and approved for use by the IEPA.
Staff Recommendation
Since receiving conditional approval from the Planning and Zoning Commission, the applicant has been
working diligently to address final engineering concerns. As of the date of this report, the remaining
engineering concerns are considered minor in nature. Staff is comfortable allowing the development to
proceed and would recommend that the Final Plat of Subdivision for Patriot Estates be approved subject
to the resolution of all outstanding final engineering comments.
Community Development Department Report
Final Plat of Patriot Estates
Applicant
Cunat,Inc.,by Christopher Zock
Requested Actions ,
Final Plat of Subdivision Patriot Estates
Site Information
Location and Size of Property
South of the southeast corner of Crystal Lake Road and Bull Valley Road. Total site 87.1 acres.
C,,rg%lehensive Plan Designation
Business Park
EXisl no Zoning and Land Use
RS-3 Medium High-Density Single-Family Residential District and RM-2 High-Density Multi-Family. The
property is currently vacant.
Adiacent Land Use and Zoning
North: BP and E,Holy Apostles Church
A-1 (Unincorporated McHenry County), Jet Concrete and Tree Farm
South: A-1,(Unincorporated McHenry County),Estate Residential and Agriculture
East: BP,Inland Business Park
West: A-1 (Unincorporated McHenry County),Agricultural
Background
On March 7, 2005 the City Council approved a Zoning Map Amendment from BP, Business Park to RS-3,
Medium High-Density Single-Family Residential District and RM-2, High-Density Multi-Family, and
Variances for lot width and to allow multiple buildings on a zoning lot. The Council also approved a Concept
plan. This plan showed the general layout of 101 single-family residences, 100 attached duplex residences and
204 Townhouse residences. In addition several small recreation areas and detention ponds were scattered
around the site. The preliminary plat was approved by City Council on August 15,2005.
Description of Request
The petitioner is requesting approval of the Final Plat for the Patriot Estates subdivision.
Staff Analysis
The final plat is in substantial conformance with the approved Preliminary Plat. Final Engineering plans are
being reviewed by the City's contract Engineer. Staff believes that if the property is developed as shown on
the final plat that this subdivision will be an asset to the City and provide high-quality sustainable
neighborhoods for the residents.
Staff Concerns
The applicant is aware that no .homes can be built until the City's South Waste Water Treatment Plant
expansion is completed.
Staff Recommendation Prior to Public Hearing
Final Plat of Patriot Estates
Approval of the Final Plat of Subdivision Patriot Estates as presented subject to the following condition(s):
1) Approval of final engineering by the City Engineer,and
2) The recordation of the plat shall occur within 6-months of City Council approval.
Staff finds that the Final Plat meets the requirements of the Subdivision Ordinance.
Attachments
• Location Map
• Final Plat,(3 pages)
Pagel of 2
Community Development Department Report
Final Plat of Patriot Estates
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LOCATION MAP
Page 2 of 2
Minutes of the City of McHenry
PLANNING AND ZONING COMMISSION
September 15,2005
Chairman Howell called the September 15, 2005 regularly scheduled meeting of the City of
McHenry Planning and Zoning Commission to order at 7:30 p.m. in the McHenry Municipal
Center Council Chambers. Commission members in attendance: Buhrman, Cadotte, Ekstrom,
Howell, Nadeau, Schepler, Thacker. Absent: None. Also in attendance: Alderman Glab, City
Planner Zeller, City Attorney Rob Fetzaer,Deputy Clerk Kunzer.
Minutes Auuroval
Mo ' n by Buhrman, seconded by Ekstrom, to approve the minutes of the September 1, 2005
Plannin and Zoning Commission meeting as presented.
Voting Ay • Buhrman, Cadotte,Ekstrom, Howell,Nadeau, Schepler, Thacker,
Voting Nay: one.
Not Voting: e.
Abstaining: None.
Absent: None.
Motion carried 7-0.
Public Hearing—Jake Neulist
File No.Z-656
Cove Landing on Ringwood Road
Chairman Ho I at 7:32 p.m. opened the Public Hearing regarding File No. Z-656, a request for
• map amen ent to RM1;
• variance to r ' ed lot width for dwelling units on a lot;
• variance as to re q . ed lot width for property abutting a major arterial street
as filed by Jake Neulist for a property located north of Brittany Park Subdivision on the east
side of Ringwood Road.
In attendance was Applicant Jake N 'st who was sworn in by Chairman Howell.
Chairman Howell stated notice of the Pu 'c Hearing was published in the Northwest Herald on
August 31, 2005. A Certificate of Publicati is on file in the City Clerk's Office. Notice was
mailed to all adjacent property owners and c 'ification of same has been provided to the City
Clerk.
Mr. Neulist informed the Commission he is seeking z . g and variances for his property along
Ringwood Road so that he can build a six-unit townhom building on the premises. He intends to
combine seven lots for this project. There would be tw ccess points onto Ringwood Road.
Each townhome unit would have two bedrooms. Mr. Neulist oted the property is not located in
wetlands or a flood plain. He intends to comply with all City or ' ances and codes.
City Planner Zeller provided the commissioners with the Staff Repo, regarding this matter. She
noted the applicant is seeking a map amendment from Cl Commerce to RM-1 Low Density
Multi Family Residential District. The applicant intends to construct six-unit townhome
building on the site. In order to accommodate this request, the applicant re Tres two variances
P&Z Commission
September 15,2005
Page 2
as o lot width: one for the individual dwelling units of the building, the other for the minimum
lot 'dth for property located along an arterial street.
Planner ller stated Staff is in favor of the zoning reclassification as it would be less intense
than any co ercial use permitted in the Cl District. Staff has expressed numerous concerns
which areot not the Staff Report. The City Engineers have concerns regarding water, sanitary
sewer, drainage, driveway access onto Ringwood Road. The City Engineers have provided
Staff with a three-pa report enumerating their concerns. This report and the Star Report have
been forwarded to the ap "cant so that he can respond to the concerns noted.
Staff is recommending this m er be recessed until all issues and concerns have been reviewed
and addressed. Staff recommends ntinuing this public hearing on Thursday,November 3, 2005
at 7:30 p.m.
Motion by Nadeau, seconded by Schep r; to recess this Public Hearing until Thursday,
November 3,2005 at 7:30 p.m.
Voting Aye: Buhrman, Cadotte,Ekstrom,Howel , adeau, Schepler, Thacker.
Voting Nay: None.
Not Voting: None.
Abstaining: None.
Absent: None.
Motion carried 7-0.
Chairman Howell recessed the Public Hearing at 7:41 p.m.
Patriot Estates Final Plat
In attendance were Christopher Zock of Cunat Inc., owners and developers of Patriot Estates,
and Attorney Mark Saladin of Militello, Zanck and Coen.
Mr. Zock stated the Final Plat of Patriot Estates is presented this evening as the next step in the
process prior to City Council approval.
Planner Zeller stated the proposed final plat is in substantial conformance to the recently
reviewed and approved preliminary plat of subdivision., She noted the City Engineers are
currently reviewing the final engineering and have yet to provide their continents regarding the
final plat. Staff recommends approval of the final plat subject to the following:
• Approval of final engineering by the City Engineers;
• The recordation of the plat within six months of City Council approval.
Chairman Howell invited questions and comments from the commissioners.
Responding to an inquiry, Mr. Zock stated Outlot A will be for dry detention and is being
reserved for the West McHenry Bypass. Outlot C will be wet-bottom retention. Maintenance will
be the responsibility of the Home Owner's Association. A Backup Special Service Area will be
P&Z Commission
September 15, 2005
Page 3
implemented as a means of paying for maintenance should the HOA default in its obligation. Mr.
Zock stated Outlot B has been provided for a walking path and will include features such as
benches, gazebo, etc.
In response to a question, Mr. Zock noted there is a full access intersection at Cunat Drive and
Crystal Lake Road. Mr. Zock stated Cunat Drive also will extend to Bull Valley Road and
provide joint access for both Patriot Estates and the recently discussed Gilger Property
townhomes.
Brief discussion followed regarding the issuance of building permits prior to the completion of
the South Wastewater Treatment Plant expansion. Mr. Zock stated the developer was aware no
occupancy permits could be granted until the SWWTP expansion is completed and approved by
the IEPA.
Responding to a question, Planner Zeller stated the Patriot Estates Annexation Agreement
prohibits carry over of non-issued building permits from year to year.
Motion by Cadotte, seconded by Buhrman, to recommend to Council the Patriot Estates
Subdivision Final Plat as prepared by Terra Technology Land Surveying Inc. subject to the
following:
1. Approval of final engineering by City Engineers;
2. The recordation of the plat shall occur within six months of Council approval;
3. No occupancy permits shall be issued until the South Wastewater Treatment Plant
(SWWTP) expansion is completed and approved fur use by the IEPA,
and that the final plat meets the requirements of the City's Subdivision Control and Development
Ordinance.
Voting Aye: Buhrman, Cadotte,Ekstrom,Howell, Schepler, Thacker.
Voting Nay: Nadeau.
Not Voting: None.
Abstaining: None.
Absent: None.
Motion carried 6-1.
Comments byCommissioners:
Nadeau: Likes the subdivision, but the lot sizes are just too small. He would prefer RS-2
minimum 10,890 square foot lots.
Other Business
Chairman Howell rep he sent correspondence to Director of Community Development
Napolitano explaining issues concerns expressed at the last Planning and Zoning Meeting.
He did not receive a response, but o commission members noted that some of the nuisance
properties were cited.
P&Z Commission
September 15, 2005
Page 4
Chairman ell noted the Mayor has responded that she intends to schedule a joint meeting
between the Mc City Council and Planning and Zoning Commission in the near future.
Brief discussion occu regarding various concerns and nuisance issues.
Adiournment
Motion by Cadotte, seconded by E m, to adjourn the meeting at 8:15 p.m.
Voting Aye: Buhrman, Cadotte,Ekstrom, ell,Nadeau, Schepler, Thacker,
Voting Nay: None.
Not Voting: None.
Abstaining: None.
Absent: None.
Motion carried 7-0.
Respectfully submitted,
Ka een M. Kunzer, Deputy Clerk'
Planning and Zoning Commission
C.Mayor,Aldermen,City Administrator,City Cleric,City Attomey,City Placmer,City Engineers,Applicants,Landmark Commission Chairman,
Chicago Tribune,Northwest Herald,Aldermen Conference Room,File Copy.
ORDINANCE NO.
AN ORDINANCE GRANTING APPROVAL OF THE FINAL PLAT OF SUBDIVISION FOR
PATRIOT ESTATES,IN THE CITY OF MCHENRY,MCHENRY COUNTY,ILLINOIS
WHEREAS, Cunat Inc. (referred to as the"OWNER")has requested approval of the Final Plat of
Subdivision for Patriot Estates; and
WHEREAS, the Planning and Zoning Commission has reviewed the final plat at a public meeting
held September 15, 2005 and provided a written record of this meeting and its recommendation to the City
Council; and
WHEREAS, the City Council finds that the approval of the final plat is in conformance with the
Ordinances of the City.
NOW, THEREFORE,BE IT ORDAINED by the City Council of the City of McHenry,McHenry
County, Illinois, as follows:
SECTION 1: That the final plat entitled, "Final Plat of Subdivision Patriot Estates,"prepared by
Scheflow Engineers and bearing the date 12/11/05, attached hereto and incorporated herein by reference,
be and the same is hereby approved with the conditions that: the recordation of the final plat shall not
occur until final engineering is approved by the City Engineer, and no occupancy permits shall be issued
until the South Wastewater Treatment Plant expansion is completed and approved for use by the IEPA.
SECTION 2: All Ordinances or parts thereof in conflict with the terms and provisions hereof are
hereby repealed to the extent of such conflict.
SECTION 3: This Ordinance shall be published in pamphlet form by and under the authority of
the corporate authorities of the City of McHenry,McHenry County,Illinois.
SECTION 4: This Ordinance shall be in full force and effect and after its passage, approval and
publication in pamphlet form as provided by law.
PASSED THIS DAY OF 2006
AYES:
NAYS:
ABSTAINED:
ABSENT:
NOT VOTING:
APPROVED THIS DAY OF ,2006
ATTEST: MAYOR
CITY CLERK
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Daniel J. Marcinko,Director of Public Works
FOR: January 9, 2006 Regular City Council Meeting
RE: Central Waste Water Treatment Plant
ATTACHMENT: Gravity Belt Thickener Specifications and Proposal
Background. At the November 14, 2005 Regular City Council meeting,the City Council
approved the engineering service agreement with Smith Engineering Consultants,Inc. (SEC)
for the facilities planning area amendment.As part of the agreement, SEC will provide the
necessary engineering design services to implement the"band-aid"improvements to the
Central Waste Water Treatment Plant as detailed in the Operational Needs Review(ONR).
To remain compliant with Illinois Environmental Protection Agency(MPA)regulations the
city agreed to evaluate the operations of the plant through an ONR to address any proposed
treatment process changes.
Analysis. As the Council is aware,the IEPA has accepted the ONR and its
recommendations, and is expecting the City to comply with the recommendations by August
2006. The installation of a gravity belt thickener is the first of a number of activities required
by the recommendations stated in the ONR. The gravity belt thickener is used in the
dewatering portion of the waste water treatment process.
Acquiring a gravity belt thickener requires an extremely long lead time. Therefore,it is
recommended that the city procure this piece of equipment ahead of the rest of the design and
construction bidding process. This will ensure the equipment will arrive on site in a timely
fashion to keep the project on target with the due date. Staff is recommending the purchase of
a gravity belt thickener from Komline-Sanderson for the Central Waste Water Treatment
Plant as a proprietary purchase. The city currently uses Komline-Sanderson equipment and
would like to continue our practice of standardizing equipment for maintenance and repair
purposes.
Recommendation. Staff requests Council authorization to purchase a gravity belt thickener
from Komline-Sanderson for the central waste water treatment plant through a sole source
purchase for an amount not to exceed$155,000.
C� Komline-Sanderson
12 Holland Av Peapack, NJ 07977-0257
908-234-1000 Fax: 908-234-9487
www.komline.com
October 6, 2005
Smith Engineering
4500 Prime Parkway
McHenry, IL 60050
Attn: Mr. Paul Gassmann
Reference: McHenry, Illinois
Central WWTP
K-S Ref#MWT-3515
Dear Mr. Gassmann:
Our representative, Steve Truitt of Drydon Equipment, has asked us to send you some
information on a two-meter wide gravity belt thickener with 304 stainless steel frame for
your McHenry, Illinois, Central WWTP project.
Enclosed is a booklet containing our suggested specifications and preliminary drawings for
the proposed Model GSC-2 Gravabelt® and auxiliary equipment. Auxiliary equipment
includes a washwater booster pump to raise the plant water pressure sufficiently to keep
the belt clean, a hydraulic power unit to provide the power for the thickener belt tensioning
and tracking systems, an electrical control panel with starters and controls as required for
the entire thickening system and recommended spare parts. Although not included, we
can also provide sludge feed pumping, polymer preparation and feeding and thickened
sludge pumping equipment.
Enclosed in this booklet are the following:
1 - Detailed Komline-Sanderson Gravity Belt Thickener System Specification for one
Model GSC-2 two-meter wide Gravabelt, auxiliary equipment and electrical control
panel.
2 - Preliminary drawings for the proposed Model GSC-2 Series III two-meter Gravabelt
and auxiliary equipment per Drawing List dated October 6, 2005. The mechanical
drawings fully represent the equipment we furnish on belt thickener projects. The
electrical specifications and drawings reflect our standard control panel; however,
these documents may be modified to incorporate your project specific requirements.
Smith Engineering K-S Project Number MWT-3515
McHenry, IL Central WWTP October 6, 2005
3 - Gravabelt Features & Benefits. This briefly summarizes the process, mechanical
and corrosion resistant features of the Gravabelt that provide users with reliable,
trouble-free, high performance day-to-day operation.
4 - Section 4 of our gravity belt thickener Engineer's Manual entitled "System Design &
Installation Considerations" This is included to assist you in the installation aspects
of the sludge thickening equipment for this project and contains numerous ideas
and suggestions regarding the installation of a gravity belt thickener and its auxiliary
equipment.
5 - Specifications and drawings for the proposed gravity belt thickener and auxiliary
equipment in electronic format. These are provided for user convenience when
preparing the project plans and specifications. The specifications are provided in
MS Word 2000 format and the drawings in AutoCAD 2000 format.
The feature that enables the Gravabelt to achieve its superior performance characteristics
(high production rates at high thickened solids concentrations) is our Roto-Kone High Rate
Drainage System which increases the residence time of the sludge during thickening and
provides for more thorough drainage. This advanced technology has allowed us to achieve
loading rates well in excess of 300 GPM per meter of belt width, in fact, in excess of 500
GPM per meter on certain sludges. This is not to be confused with our suggested normal
design loading rate for 1/2 to 1% waste activated sludge, however, in the 200 to 250 GPM
per meter range, recognizing that by designing around a conservative rate, the equipment
can handle almost any unexpected loading condition imposed upon it.
If a representative sludge sample is available, we have lab testing facilities at our main
office that can provide you with a definitive characterization of the sludge feedstock and an
assessment of the degree of thickening that may be achieved. In addition, a trailer
mounted sludge thickening system with a full scale one meter wide Gravabelt and all
auxiliary equipment is available for on-site pilot work, at a nominal cost, which would
provide the most definitive characterization and thickening assessment of the sludge and
conclusively establish the performance capabilities of the gravity belt thickener.
The estimated price for the equipment described in the enclosed specifications is
$155,000.00 for equipment delivered within the next year. This price includes the Model
GSC-2 Gravabelt and auxiliary equipment as described in the specifications, field services,
spare parts as described herein and freight to the job site. Sludge feed pumps, polymer
preparation and feeding system, thickened sludge pumps and installation for all equipment
are not included in this estimate.
Page 2 of 3
Smith Engineering K-S Project Number MWT-3515
McHenry, IL Central WWTP October 6, 2005
We hope the enclosed information is sufficient to suit your current needs and to acquaint
you with Komline-Sanderson's gravity belt thickener. If additional information is required,
or if we can be of further help to you on this project or other sludge handling projects,
please do not hesitate to contact our representative, Mr. Steve Truitt of Drydon Equipment,
at the address given below or us directly at the factory.
Thank you for considering Komline-Sanderson's equipment for your project. We think our
Gravabelt with its Roto-Kone High Rate Drainage System will provide the McHenry WWTP
with gravity belt thickening equipment with not only superior performance characteristics,
but also with unsurpassed quality and reliability. We look forward to working with you on
this project.
Sincerely,
Komli -Sanderson gineering Corporation
J hn W. Dieckmann
roduct Manager
cc: Drydon Equipment Inc.
2035 S. Arlington Heights Road, Suite 110
Arlington Heights, IL 60005
Phone: (847) 228-7878
S. Truitt
Page 3 of 3
KOMLINE-SANDERSON GRAVITY BELT THICKENER SYSTEM SPECIFICATION
GRAVABELT® MODEL GSC-2 SERIES III
PROJECT: McHenry Central WWTP DATE: 10/06/05
ENGINEER: Smith Engineerinq PREPARED BY: J. Dieckmann
1.0 Work Included
1.1 The contractor shall furnish and install ONE gravity belt thickener complete with
sludge conditioning unit, hydraulic power unit, belt washwater booster pump,
electrical control panel and spare parts as specified herein and shown on the
drawings for the thickening of waste activated sludge. Each thickener shall have
an effective belt width of two meters with a measured belt width of 2.2 meters. In
addition, the contractor shall furnish and install all necessary valves,
interconnecting piping and wiring, instrumentation, anchor bolts and other
necessary appurtenances for a complete and operating installation.
2.0 General
2.1 Each gravity belt thickener shall be of the continuous belt design and shall consist
of a stainless steel frame, a dewatering belt, an inlet distributor, belt support/wiper
bars, a Roto-Konen High Rate Drainage System, a discharge blade, rollers,
bearings, a thickened sludge discharge hopper, a belt drive unit, belt tracking and
tensioning systems, a belt wash system and a filtrate/belt washwater drainage
system. Each gravity belt thickener shall be factory assembled including all
internal piping, valving, wiring and control devices.
2.2 The manufacturer shall have a gravity belt thickener of the type specified herein
successfully operating for a minimum of five years in each of at least ten
wastewater treatment plants in the USA. Manufacturers who cannot meet this
experience requirement shall furnish the owner a bond in the amount of 150% of
the gravity belt thickening equipment cost which will provide for replacement of the
equipment if necessary within the first five years of operation.
2.3 Compliance with the performance requirements of the specifications will not relieve
the contractor of his responsibilities of supplying equipment having the specified
structural, mechanical, corrosion resistant and operational features. Deviations
from the requirements specified are not permitted.
GSC-2 Series III 1
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{
3.0 Performance Requirements
3.1 Each gravity belt thickener shall be capable of operating satisfactorily under the
following performance conditions:
3.2 Type of sludge to be thickened: Waste activated sludge.
3.3 Sludge feed concentration: Average 0.5% dry solids.
3.4 Hydraulic throughput, solids throughput, thickened sludge concentration, solids
capture (combined filtrate and washwater) and polymer use requirements:
Feed Hydraulic Solids Thickened Solids Polymer
Solids Throughput Throughput Sludge Capture Use, Lbs
% GPM Lbs DS/hr % % Active
Polymer/
Ton IDS
0.5 440 1100 6 95 6-8
4.0 Basis of Design
4.1 The plans and specifications have been prepared based on Komline-Sanderson's
Model GSC-2 Series III Gravabelt Gravity Belt Thickener with stainless steel frame
and appurtenances. If alternate equipment is proposed which requires an
arrangement differing from that shown on the plans or if the details of design and
construction are different from those specified, the contractor shall prepare and
submit for review the necessary design calculations along with the necessary
structural, electrical, instrumentation, mechanical and architectural drawing
revisions. The manufacturer shall prepare and submit for review along with the
required shop drawings, a specific listing of the material, design and construction
differences between the proposed equipment and the specified equipment. All
work associated with accommodating alternate equipment shall be at no additional
cost to the owner even if the proposed substitution is rejected.
GSC-2 Series III 2
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5.0 General System Requirements
5.1 After proper flocculation of the sludge with polymer, thickening shall occur by
gravity drainage through a filter belt traveling horizontally along the thickener.
Thickened sludge discharge shall be assisted by a doctor blade at the end of the
thickener. The belt shall be subsequently washed with high pressure, low volume
water from a spray header before it returns to the head of the thickener.
Washwater and filtrate shall be collected in drain pans for direction to a curbed
concrete drainage basin surrounding the thickener.
5.2 The overall dimensions of each fully assembled gravity belt thickener shall not
exceed 19'-6" long by 10'-8" wide by 5'-3" high.
5.3 The equipment furnished shall be designed and constructed in accordance with
the best practices and methods and for continuous service at maximum conditions.
All parts shall be so designed and proportioned as to have liberal strength, stability
and stiffness and to be fully suitable for the intended conditions of service.
Provisions shall be made for easy lubrication, adjustment or replacement of all
parts. Corresponding parts of multiple units shall be interchangeable. Except as
otherwise specified, steel plates and shapes shall have a minimum thickness of
3/8 inch, sheet metal shall be 14 gauge minimum and bolts shall be 1/2 inch
diameter minimum. All welding shall be in accordance with the latest applicable
codes of the American Welding Society. All materials used shall be of the best
quality and fully suitable in every respect for the service intended. Unless
otherwise specified, all materials in direct contact with sludge, polymer or filtrate
shall be type 316 stainless steel or plastic. All fasteners shall be type 316 stainless
steel.
6.0 Sludge Conditioning System
6.1 Each sludge conditioning system shall consist of an in-line polymer injection ring, a
variable orifice mixing valve and a thickener mounted retention tank for final
flocculation.
6.2 The polymer injection ring shall be of the multiport type to assure optimum polymer
usage, shall be of polyethylene construction and shall be supplied with a
polyethylene injection manifold complete with tubing and fittings for distributing
polymer to the injection points on the ring. The mixing valve shall be of cast type
316 stainless steel construction and shall include provisions to vary the throat area
through an external adjustably weighted lever arm for most effective instantaneous
GSC-2 Series III 3
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t
polymer/sludge mixing. The mixing valve shall also include a removable inspection
cover.
6.3 Each injection ring and mixing valve shall form a sludge/polymer mixing assembly
which shall be located directly in the sludge feed line. The contractor shall provide
spool pieces to simulate the mixing assembly at two additional locations in each
sludge feed line to allow for repositioning the mixing assembly for most effective
floc formation. The contractor shall also provide the necessary polymer piping and
valving to accommodate the alternate mixing assembly locations.
6.4 The retention tank shall be mounted on the feed end of the thickener. The tank
shall be constructed of type 316 stainless steel, have a capacity of 300 gallons and
shall be arranged for feed at the bottom and discharge at the top by overflow into
the belt thickener inlet distributor. The sludge inlet line to the tank shall incorporate
a means of draining the tank. No mechanical or static mixing devices shall be
included in the hopper or distributor as such devices become fouled and require
frequent cleaning. Oversize pipe diameters or excessive pipe lengths in lieu of a
feed hopper for final flocculation shall not be permitted.
7.0 Thickener Frame
7.1 Each side frame shall be constructed of welded members formed from 3/8 inch
thick type 304 stainless steel plate. A minimum of four type 304 stainless steel
cross members shall be bolted to the side frames to form a rigid structure, properly
stiffened for supporting the belt thickener rollers and other components and to
withstand the applied loading without deflection, deformation or vibration during
operation. The main frame member shall be a 15-inch minimum channel shape
with minimum moment of inertia of 262 inches4. Legs shall be 7-inch channel
shapes with minimum moment of inertia of 44 inches4. Channel flanges shall be
turned out to allow for convenient and thorough washdown. Frame construction
shall allow easy access to and visual contact with all internal thickener
components.
7.2 The frame shall have minimum safety factors in excess of 20 times the allowable
yield strength in bending and in excess of 20 times the allowable shear stress at
an applied belt tension of 40 pounds per linear inch. Frame deflection shall not
exceed 0.002 inch under the same belt tension load. Design calculations shall be
submitted to substantiate the required frame safety factors and deflection limit.
7.3 Carbon steel frames and cross members with hot dipped galvanized, painted,
flame sprayed or fusion bonded powder coatings shall not be acceptable.
GSC-2 Series III 4
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8.0 Gravity Thickening Section
8.1 Each gravity belt thickener shall contain a gravity thickening section consisting of
an inlet distributor, a filter belt, belt supports, sludge containment seals, a
Roto-Kone High Rate Drainage System and a filtrate collection pan.
8.2 Conditioned sludge shall be fed to the thickener by overflow from the retention
tank into a sludge distributor constructed of type 316 stainless steel. Even
distribution of the sludge across the entire belt width shall be achieved without the
use of a driven spreader mechanism by adjustment of the distributor balance and
lead-in angle.
8.3 Gravity thickening shall occur on a horizontal traveling belt section with a minimum
active dewatering length of 14 feet and a minimum active dewatering area of 100
square feet through which free water drainage shall occur. Inclined gravity
drainage areas shall not be allowed due to the cloth blinding effect caused by
pooling of fragile sludges. The belt shall be supported in this section by full width
ultra high density molecular weight polyethylene support/ wiper bars 1-3/4 inches
in diameter spaced on maximum 3-1/2 inch centers. The bars shall assure
maximum free water drainage by repeatedly breaking the surface tension of the
water on the underside of the belt. The bars shall be mounted in type 316
stainless steel support brackets. The bars shall be fabricated with square type 316
stainless steel plugs on each end which shall allow each bar to be rotated in 900
increments for extended life and reduced maintenance cost. The gravity drainage
zone shall be so designed that the filter belt does not have to be removed to rotate
or replace support bars. Replaceable rubber side seals with type 316 stainless
steel holders shall be provided to contain the sludge on the belt. These seals shall
not require bolted connections so that they may be easily and quickly replaced.
8.4 To promote enhanced thickening as well as high intensity drainage along the entire
length of the belt, a Roto-Kone High Rate Drainage System shall be provided. The
Roto-Kone elements shall be of high strength abrasion resistant plastic
construction and shall be low profile cones approximately 6 inches in diameter with
cone sides having slopes ranging from 150 to 300 from horizontal depending on
their locations along the length of the filter belt. The elements shall increase
drainage efficiency through the increased residence time and turning of the sludge
attributed to the flow elevating and multi-directional sludge tumbling properties of
the element shapes. A total of six Roto-Kone stations shall be provided. The first
two stations shall contain elements of the lowest profile design for gentle
movement. The succeeding four stations shall have elements with steeper sides
to provide progressively greater flow elevation creating more residence time and
turning of the sludge as it moves down-stream with the belt. Each station shall
consist of 13 Roto-Kone elements mounted closely adjacent to one another
GSC-2 Series III 5
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suspended from a one and one-half inch square type 304 stainless steel crossbar
by means of type 304 stainless steel posts with freely rotatable polyethylene
sleeves covering the posts and polyethylene collars for clamping to the crossbar.
The elements shall be supported so that they are self-locating and normally
maintain positive contact with the belt. They shall be designed to be self-cleaning
by being mounted to allow them to freely and independently rotate and/or raise to
prevent or pass solids build-up. Each station shall be freely and easily adjustable
along the length of the thickener and elements themselves shall be easily
adjustable along the crossbars for maximum flexibility and optimum thickening
results. A total of 78 Roto-Kone elements shall be provided on each gravity belt
thickener. To facilitate convenient operator cleaning and to provide flexibility of
operation, each station shall be arranged with a lifting handle to raise and lock the
elements in an upright, out of service position. Lifting components shall be type
304 stainless steel and hot dipped galvanized malleable iron.
8.5 A 14 gauge type 316 stainless steel drain pan shall be provided beneath the
gravity drainage section to collect the filtrate and to direct it to the collection sump
beneath the thickener through a rigid PVC drain pipe on each side of the thickener.
Other drain pan materials of construction are not acceptable due to possible
cracking or breaking or failure of any applied corrosion resistant coating.
9.0 Belt
9.1 Each thickener shall be provided with one dewatering belt which shall be seamed
and shall be fabricated of wear-resistant monofilament polyester. The mesh
design, porosity and tensile properties shall be selected for optimum thickening of
the specific sludge to be processed and for a minimum life of 2000 hours of
continuous failure-free operation. Each belt shall be a minimum of 87 inches wide,
providing an effective 2.0 meter operating belt width in contact with the sludge.
9.2 Belt edges shall be heat sealed and bonded for stability. A low profile type 316L
stainless steel clipper seam shall be used to join the belt ends. Multiple coats of
polyurethane adhesive shall be applied to the belt/clipper seam joint to provide a
full and uniform bond at the joint, to reinforce the joint and to provide a smooth
transition from belt to seam for proper doctor blade and drainage system element
interface.
9.3 The belt shall be designed for ease of replacement with a minimum of thickener
downtime. Belt replacement shall be such that disassembly of the equipment is not
required.
GSC-2 Series III 6
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10.0 Belt Wash System
10.1 Each thickener shall be furnished with a belt wash system consisting of a spray
header, a spray containment housing and a washwater collection box to thoroughly
clean the belt after thickened sludge discharge. The belt wash system shall be
suitable for use with plant effluent water furnished at a line pressure of psig
at the belt thickener locale. A washwater booster pump shall be furnished with
each thickener to provide an operating pressure of 85 psig to the belt wash system
when adequate line pressure is not available. The system demand for each
thickener shall be 40 GPM at 85 psig.
10.2 A self-cleaning spray header shall be furnished consisting of a schedule 10 type
316 stainless steel header, a series of replaceable type 317LM stainless steel
spray nozzles providing an overlapping spray pattern on the belt, a replaceable
stainless steel nozzle cleaning brush inside the header and an external handwheel
operator which shall make the header self-cleaning. A full turn of the handwheel
shall cause the brush to clean the nozzle orifices and shall allow the flushing water
to pass through the header for discharge directly to the collection basin beneath
the thickener. Thickeners without this or similar direct individual nozzle cleaning
provisions shall not be acceptable.
10.3 A 14 gauge type 316 stainless steel enclosure shall surround the wash header
both to contain spray mist and to collect and discharge the spent washwater. The
wash header enclosure shall contain easily replaceable brush type seals above
and below the belt at both the entry and exit of the enclosure to prevent the
escape of spray mist. Seal replacement shall be convenient and quick and shall
not involve the use of bolted connections. Spent washwater shall be directed to
the collection sump under the thickener. Other enclosure materials of construction
shall not be acceptable due to possible cracking or breaking or failure of any
applied corrosion resistant coating.
10.4 A NEMA 4X solenoid valve and NEMA 4X pressure switch shall be provided in the
washwater inlet piping both for on-off control and to shut the system down in the
normal programmed mode and provide an alarm signal in the event of low
washwater pressure. The spray header shall have a 150 psi Victaulic clamp
connection to the water inlet piping to allow for belt spray direction adjustment.
10.5 When required, a washwater booster pump shall be furnished for each thickener to
raise the system water pressure to the required 85 psig level. The pump shall be a
horizontal end suction centrifugal pump in type 304 stainless steel construction
with mechanical shaft sealing. The pump shall be driven by a direct coupled
HP, 3600 RPM, TEFC motor and shall be furnished with a common steel
channel base for the motor and drive and a coupling guard.
GSC-2 Series III 7
G/HN 0011
11.0 Belt Tracking System
11.1 Each thickener shall be furnished with a continuous automatic belt tracking system
consisting of a belt edge location sensor, a proportional tracking valve, a steering
roller and a hydraulic cylinder for steering roller control for the belt along with a
common hydraulic control system. Electromechanical belt tracking systems and
belt tracking systems that are non-continuous shall not be permitted. The system
shall constantly monitor belt location and through the proportional sensor
continuously adjust the belt path as necessary to maintain a central location on the
rollers thereby preventing over-steering and belt wrinkling and providing longer belt
life.
11.2 A stainless steel sensing arm shall be in continuous contact with the belt edge and
its location shall govern the position of a proportional pilot valve which in turn shall
affect the position of a hydraulic cylinder which shall be connected to a pivotable
belt steering roller. The cylinder shall cause the roller to skew from its transverse
position and cause the beft to track centrally on the thickener rollers. The
alignment system shall operate with smooth and slow motions resulting in a
minimum of belt travel from side to side. Limit switches in NEMA 4X enclosures
shall be furnished on both sides of the belt to sense gross belt misalignment and
provide a signal to immediately shut the entire system down and sound an alarm in
the event of tracking system failure.
11.3 A hydraulic control system shall be provided. For maximum corrosion resistance
the hydraulic cylinder shall have a fiberglass body, Ryertex "G-10" heads, a
chrome plated stainless steel rod and stainless steel hardware. Belt tracking and
tensioning controls shall be located on the hydraulic power unit. All hydraulic lines
shall be stainless steel tubing, neatly arranged and run along and across the
thickener framing.
11.4 A hydraulic power unit shall be furnished for each thickener consisting of a 1-1/2
HP, 1800 RPM, TEFC motor, a variable volume pressure compensated pump, a
system pressure gauge, a tension control/relieving valve, a tension system
pressure gauge, a breather type filler cap, a return filter with bypass, a level sight
gauge and a thermometer all mounted on a 5 gallon type 316 stainless steel
reservoir. The power unit shall be mounted on the thickener frame. All system
hydraulic piping and tubing shall be factory furnished and installed. A NEMA 4X
pressure switch shall be included to sense low system pressure and provide a
signal to shut the entire system down and sound an alarm in the event of the loss
of system pressure.
GSC-2 Series III 8
G/HN 0011
12.0 Belt Tensioning System
12.1 Each thickener shall be furnished with a belt tensioning system consisting of a
tension roller, hydraulic cylinders to apply tension to the belt, a rack and pinion
mechanism to synchronize the hydraulic cylinder motions and a hydraulic control
system. A manual belt tensioning system shall not be permitted.
12.2 A tension roller shall be provided for the belt and it shall be powered by a hydraulic
cylinder on each end of the roller. The motion of each cylinder shall be
synchronized with its opposite side cylinder. This synchronization arrangement
shall consist of a thickener frame mounted rack and a tension assembly mounted
pinion on each side of the thickener. The pinions, rigidly connected to a
cross-shaft, shall provide parallel movement of the tension roll ends thereby
preventing belt tracking and alignment problems. For maximum corrosion
resistance the pinions and racks shall be nylon and the hydraulic cylinders shall be
furnished with fiberglass bodies, Ryertex "G-10" heads, chrome plated stainless
steel rods and stainless steel hardware.
12.3 Belt tension shall be controlled at the hydraulic power unit by means of a tension
control valve as previously described. The system shall be designed to provide a
belt tension varying from 0 to 40 pounds per linear inch to assure positive traction
for belt drive and steering and to impart the proper stretch to the belt to maximize
its drainage characteristics. A directional control valve shall also be provided on
the thickener for retraction of the tension cylinders when required.
13.0 Belt Drive System
13.1 Each thickener shall be provided with a belt drive system consisting of a rubber
covered belt drive roll for the belt, an AC drive motor for variable frequency control
and reduction gearing. Hydraulic belt drive motors shall not be permitted.
13.2 The belt drive motor shall be a 3 horsepower, 1800 RPM, TEFC, severe duty AC
motor. The motor shall be C-face mounted to a helical-bevel reducer, AGMA
Class II rated. The reducer shall be of the shaft mounted type for mounting on the
drive roll drive shaft. The belt speed range shall be adjustable over a range of 10
to 95 feet per minute. For positive belt traction the drive roll shall include a 1/4 inch
minimum rubber covering.
13.3 The drive motor shall contain a thermal sensor imbedded in the windings which
shall provide a signal for alarm and system shutdown if excessive motor
temperature develops. A loss of motion detector shall be provided on the thickener
to sense belt drive failure or a broken belt condition and provide a signal for
GSC-2 Series III 9
G/HN 0011
system shutdown and to sound an alarm in the event that either of these
conditions occur. The drive motor shall be located away from and protected from
high moisture areas. A variable frequency controller shall be furnished in the belt
thickener electrical control panel to provide power and speed control for the belt
drive motor.
14.0 Discharge Blade and Homer
14.1 Each thickener shall contain a discharge blade to assist in removing thickened
sludge from the belt at the discharge end of the thickener. The blade shall also
direct the thickened sludge to a thickener mounted discharge hopper with a
flanged discharge connection. The discharge blade shall be replaceable and shall
be made from high density polypropylene and each blade shall have two beveled
edges for doubling the life of the blade. The blade shall be mounted on a hot
dipped galvanized, stiffened, pivotable support member with arms at each end for
mounting adjustable counterweights for maintaining the proper pressure between
the blade and the discharge roll thereby reducing belt and closure wear. A lifting
device shall be incorporated into the assembly to allow the belt seam to pass freely
beneath the blade. A lockable handle shall be provided so that the blade shall be
easily positioned away from the belt for cleaning.
14.2 A thickener mounted thickened sludge discharge hopper shall be furnished in type
316 stainless steel construction for collecting and discharging the thickened sludge
through a flanged connection at the bottom of the hopper.
15.0 Rollers
15.1 Each thickener shall be furnished with the necessary rollers to provide belt drive,
belt tensioning and belt tracking. All rollers shall be solid surface rollers.
15.2 All rollers shall be constructed of ASTM A-53 Grade B or ASTM A-106 Grade B
carbon steel with wall thickness of 1/2 inch minimum. The belt drive and tension
rolls shall have welded double end plate supported stub shaft construction on each
end. The drive roll shall have 17-4 PH stainless steel shafts. The tension roll shall
have either AISI 1045 steel or AISI 4140 heat treated steel shafts depending on
the thickener width. The tracking roller shall have either deep bored shrink fit and
welded AISI 1045 steel solid journal stub shaft construction on each end or welded
double end plate supported stub shaft construction with AISI 4140 heat treated
steel shafts on each end as appropriate depending on thickener width. Shaft
diameters through the support bearings shall be 2-11/16 inches diameter
minimum.
GSC-2 Series III 10
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15.3 The belt drive roller shall have a 1/4 inch thick 85 durometer vulcanized neoprene
rubber covering for gripping the belt and for corrosion protection and shall have
type 316 stainless steel end plates. Other rollers shall have a 30 mil thick black
fusion bonded applied nylon coating for corrosion protection which shall cover the
roll body, ends and shafts up to the point of insertion into the bearings.
15.4 All rollers shall be designed to withstand the stress reversals inherent in rotating
elements and shall be designed with a minimum factor of safety of 3 over fatigue
failure of the material for shafts and 5 over fatigue failure of the material for roller
bodies. Roller design shall be based on operating at rated belt speed, a belt
tension of 40 pounds per linear inch on the belt and rated drive horsepower. Shaft
stress concentration shall be minimized by the use of generous, well polished radii.
Deflection of all rollers shall be limited to 0.035 inch over the full width of the roll
body when operating at a belt tension of 40 pounds per linear inch at rated drive
horsepower. Calculations shall be furnished substantiating shaft sizing, roll
construction design, fatigue failure safety factors and roller deflections.
16.0 Bearings
16.1 The shafts of all rollers on each thickener shall contain heavy duty self-aligning
double row spherical roller bearings in split case four bolt base cast iron pillow
block housings. Self-alignment shall occur within the housing. The housings shall
permit the changing of bearings without disturbing the factory-set alignment of the
rollers.
16.2 Bearings shall contain Triple-Chek contact seals and shaft mounted splash shields
on the shaft side to provide adequate sealing from moisture and grime. Non-shaft
sides of bearing housings shall be solid. Bearing housings shall have a factory
applied 12 mil thick black fusion bonded applied nylon coating for added corrosion
resistance. All bearing hardware shall be stainless steel. All roller bearings shall
be main frame mounted and shall be greaseable while the thickener is in
operation.
16.3 All roller bearings shall have an L-10 bearing life in excess of 2,000,000 hours with
the belt tensioned at 40 pounds per linear inch and the belt traveling at rated
speed. Calculations shall be furnished demonstrating compliance with these
provisions.
GSC-2 Series III 11
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17.0 Miscellaneous
17.1 Each thickener shall be provided with a yellow safety trip cord on each side of the
thickener. The cords shall be connected to NEMA 4X lever operated emergency
stop switches which shall immediately stop the belt drive and shut down the entire
system upon actuation of either switch. These switches shall be independent of
the gross belt misalignment switches and shall require resetting at the thickener
before the equipment can be restarted.
17.2 Each thickener shall be complete with all intra-unit power and control wiring
terminating in a single thickener mounted NEMA 4X stainless steel junction box.
All wiring shall be run in PVC coated rigid conduit for added corrosion resistance.
17.3 Each thickener shall be complete with all intra-unit hydraulic system and
washwater piping. All filtrate and washwater drain lines shall be directed to the
collection basin beneath the thickener.
17.4 For maximum corrosion resistance all miscellaneous parts such as brackets,
spacers, etc. shall be fabricated from type 304 stainless steel or plastic and all
guards shall be fabricated from type 304 stainless steel.
18.0 Electrical Control Panel
Note to Consulting Engineers: This control panel description must be edited and
altered to suit the control requirements of the specific auxiliary equipment items
comprising the system being designed.
18.1 An electrical control panel shall be furnished with each gravity belt thickener to
control the belt thickener functions and those of the related auxiliary equipment
specified herein. The panel shall be preassembled and prewired and shall include
all controls necessary for semi-automatic system operation with provisions also for
manual control of individual items when desired. The panel shall be suitably wired
for connection to a 480 volt, 3 phase, 60 Hertz power source.
18.2 The enclosure shall be fabricated from 14 gauge type 304 stainless steel, shall be
floorstand mounted and shall be constructed to NEMA 4X standards. Instruments
and control devices mounted on the enclosure door shall be rated for or installed in
such a manner as to maintain NEMA 4X integrity. Nameplates shall be engraved
laminated phenolic with black background and white letters to identify each
component mounted on the panel face. Letter height shall not be less than 3/16
inch. Additionally, the complete panel, as an assembly, shall be built in
accordance with UL 508A and shall have a UL serialized label.
GSC-2 Series III 12
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18.3 Wiring shall be accomplished in a neat workmanlike manner and run in PVC wiring
duct where practical. Where not practical it shall be supported and tied in position
with nylon cable ties. All wiring shall be identified with a number code and all
wiring for external connection shall be brought to a numbered terminal strip.
Wiring shall comply with the applicable requirements of the latest edition of the
National Electrical Code. Interconnecting wiring between this panel and the
thickener and other related equipment shall be the responsibility of the contractor.
18.4 The enclosure shall house a flange mounted dead front main disconnect, all motor
starters, variable frequency controls, a programmable logic controller, interlocks,
alarms, indicating lights and operator controls required for the operation of the
gravity belt thickener and auxiliary equipment described in this specification
section. Each AC motor, contactor and wiring shall be protected by a properly
sized motor starter protector and overload relays. Variable frequency drives shall
be protected by properly sized fuses. Indicating lights and operator controls only
as required shall be included in this panel for other system auxiliary equipment
items described in other sections of the specifications. Starters, variable speed
drives, controllers, etc. for such other items shall be furnished by others and shall
be located elsewhere. The following control interfaces shall be provided for this
auxiliary equipment: dry contacts rated a 10A 125V for start/stop control, PLC
inputs to accept dry contact 'on' status and motor overload/fail signals, 4-20 madc
signals or high/low speed switch contact closures as required for speed command
signals. System interlocking and logic shall be provided by an industrial grade
programmable logic controller meeting the following minimum requirements:
1. Total input/output: As required, expandable 1/0.
2. Memory: EEPROM or FLASH.
3. Acceptable Allen Bradley Micrologix Series.
Components shall be selected and the enclosure sized to limit the enclosure
internal heat rise to 100 C while operating in a 400 C ambient. Calculations or
method of determining compliance shall be submitted to the Engineer with the
initial drawing submittal. A minimum of 20% spare terminal blocks shall be
provided. The control panel shall be completely tested under simulated field
conditions by the thickener manufacturer prior to shipment. The Operation and
Maintenance Manual shall contain complete as-built drawings including
schematics, physical layout and terminal connections. It shall also contain
tabulated maintenance procedures.
18.5 The control panel face shall include the following controls and indicators. All
start/stop controls shall be of the illuminated pull-to-start/push-to-stop type with
status lights indicating steady on for run and flashing for fail or overtemperature.
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1. Main disconnect switch.
2. System automatic cycle start/stop control with on status light.
3. Hydraulic power unit start/stop control with on status/motor fail light.
4. Belt washwater booster pump start/stop control with on status/motor fail
light and/or washwater solenoid valve to open/close appropriately.
5. Belt drive start/stop control with on status/motor overtemperature light and
speed control potentiometer. .
6. Sludge feed pump start/stop control with on status/motor fail light, speed
control and speed indicator as required.
7. Polymer feed pump start/stop control with on status/motor fail light, speed
control and speed indicator as required.
8. Thickened sludge pump start/stop control with on status/motor fail light,
speed control and speed indicator if required.
9. Start/stop controls with on status/motor fail lights for any other auxiliary
equipment items if required.
10. Belt prewet and post wash cycle indicator lights.
11. Motor run/jog selector switch.
12. Emergency stop pushbutton with alarm/emergency trip light.
13. Gross belt misalignment alarm light.
14. Low system hydraulic pressure alarm light.
15. Low system washwater pressure alarm light.
16. Belt drive fail/broken belt alarm light.
17. Alarm lights as required for other specified alarm conditions.
18. Audible alarm horn.
19. Alarm acknowledge pushbutton.
20. Alarm reset/lamp test pushbutton.
18.6 Semi-automatic operation of the entire system shall be controlled by a single
start/stop cycle control. This control along with status and alarm contacts shall
provide inputs to the programmable controller (PLC). The controller shall
continuously scan the inputs and according to a logic program stored in memory,
shall develop the appropriate run, stop, status or alarm signals for devices
connected to its output. The PLC shall cause specific functions to be interlocked,
timed, started or stopped as required during start up, run and shutdown modes of
operation. These modes of operation may be operator initiated or caused by one
of the inputs. Essentially, the PLC shall initiate and monitor each step of the cycle,
check that all interlocks are satisfied and drive start-up is confirmed before
proceeding to the next step, provide for prewetting the belt before polymer
conditioned sludge is introduced to the thickener on start-up and provide for the
proper timed intervals for complete discharge of thickened sludge and thorough
belt washdown during the shutdown cycle. The control system shall allow
unattended operation in the semi-automatic mode. In the manual mode of
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operation, the system shall be started and stopped by the actuation of each
individual component control.
18.7 During operation in either mode, any of the following alarm conditions shall
activate the alarm horn and respective alarm light or motor status indicator light
causing the entire system to shut down either instantaneously or in the normal
programmed sequence as appropriate: gross misalignment, low system hydraulic
pressure, low washwater pressure, emergency stop at the thickener, belt drive fail,
broken belt, belt drive motor overheated, auxiliary DC motors overheated, auxiliary
AC motors overloaded or emergency stop at the control panel. Alarm
annunciation shall follow ISA sequence AM. The motor status light shall serve as
the alarm light, flashing for motor fault conditions or, in the case of remotely
located starters, for overload trip or power off. If the operator can correct an alarm
condition during programmed shutdown, the PLC shall allow continuation of full
operation by reactivation of the cycle control.
18.8 For either semi-automatic system operation where the programmable logic
controller assumes control or manual control where an operator assumes control,
the sequence of operation shall be as follows:
1. Start-up Sequence:
a) Start the hydraulic power unit.
b) Start the belt washwater booster pump and/or open the washwater
solenoid valve.
c) Start the belt drive.
d) After allowing the belt to become wet, start the polymer feed pump
and then the sludge feed pump.
e) Start the thickened sludge pump.
f) Start any other auxiliary equipment item at the appropriate time
during the sequence.
g) Adjust belt speed and/or sludge and polymer feed rates and
thickened sludge pumping rate if appropriate.
2. Shutdown Sequence:
a) Stop the sludge and polymer pumps in that order.
b) After allowing sludge to discharge completely from the belt and
allowing for complete belt washdown, stop the washwater booster
pump and/or close the solenoid valve.
c) Stop the thickened sludge pump.
d) Stop the belt drive.
e) Stop the hydraulic power unit.
f) Stop any other auxiliary equipment at the appropriate time during the
sequence.
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19.0 Spare Parts
19.1 The following spare parts shall be furnished for each gravity belt thickener:
One dewatering belt.
One discharge blade.
One set of sludge containment seals.
One set of washwater box seals.
One thickener roller bearing of each different size used.
Three fuses of each size used.
One oil filter for the hydraulic power unit.
20.0 Surface Protection
20.1 The gravity belt thickener materials of construction (stainless steel, fiberglass,
plastic, etc.) and protective coatings and coverings (hot dipped galvanizing, fusion
bonded nylon, rubber, etc.) shall be completely corrosion resistant such that shop
or field applied paint coatings are not required.
20.2 Miscellaneous parts such as brackets, spacers, guards, etc. shall be fabricated
from type 304 stainless steel, galvanized steel or plastic and shall not require shop
or field applied paint coatings.
20.3 Items such as motors, gear reducers, pumps, hydraulic power units and the like
shall receive standard manufacturer's finish coatings.
21.0 Warrantv
21.1 The equipment shall be guaranteed against defects in material and workmanship
under normal use and service for a period of one year after start-up not to exceed
eighteen months after shipment during which time repairs or replacements shall be
made without charge. Further, an additional four year warranty (total of five years)
shall be provided for the belt thickener frame and its coating, the belt thickener
rollers and their coatings and the belt thickener roll bearings.
22.0 Manufacturer's Supervisory Services
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22.1 The belt thickener manufacturer shall furnish the services of a competent and
experienced person for a period of ten days to be covered in two trips to job site to
check the installation, supervise the start-up, supervise the performance testing
and provide operator instruction for the equipment furnished. Additional service, if
requested, shall be available at the manufacturer's portal to portal per diem rate in
effect at the time of service delivery, plus all travel and living expenses.
23.0 Performance Testing
23.1 The equipment manufacturer shall conduct a performance test to demonstrate that
the installed equipment can meet the specified performance requirements. One
thickener shall be selected for testing. The test shall occur as soon as possible
after successful start-up and process and system stabilization has been
accomplished.
23.2 The test period shall consist of two five hour steady state test runs on two
consecutive days with sludge feed, thickened sludge and effluent (combined
filtrate and washwater) samples taken at the start of each run and every hour
thereafter resulting in a total of twelve samples of each type. The sludge feed and
effluent samples shall be analyzed for total suspended solids content; the
thickened sludge samples shall be analyzed for total solids content. The resulting
solids contents shall be averaged and the average value of each type shall be
used to judge satisfactory performance. Polymer solution strength and flow rate
shall be recorded. Sludge feed rate shall be recorded.
23.3 The thickener manufacturer's representative shall operate the equipment during
the test. The owner shall furnish personnel to assist in the operation and to take
samples. The owner shall also furnish sludge, water, polymer, utilities, thickened
sludge disposal, routine test equipment and laboratory services for analyzing the
samples. The thickener manufacturer shall recommend the most suitable polymer
for furnish by the owner. The contractor shall provide any special instrumentation
for measuring sludge feed, polymer feed and effluent (combined filtrate and
washwater) rates.
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23.4 The equipment shall have passed the performance test if the specified thickened
sludge solids, solids capture and polymer use requirements are met with the
thickener operating at the specified hydraulic and solids loading rates.
23.5 Should the installed equipment fail to meet the specified performance
requirements, the manufacturer shall within 30 days make changes in the
equipment or method of operation as necessary and the equipment shall be
retested. If after a second 30 day period, the equipment still does not meet the
performance criteria, the equipment shall have failed the performance test and the
owner shall require its removal and replacement with the specified equipment at no
additional cost to the owner.
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i
AGENDA SUPPLEMENT
To: Mayor and City Council
From: Pete Merkel, Director of Parks &Recreation
For: January g, 20o6 Regular City Council Meeting
Recommendation: To Approve the Recommendation from 3D Design Studio to award
the Bid for Playground Renovations to Reil Construction, Inc
Union,IL in the amount of$12o,670.00
Background
Bids were received from six(6)contractors for the 20o6 Tot Lot Playground Renovation
Program. Playgrounds on the schedule for renovation in this years' program are:
Center Street Park, Kiwanis Tot Lot, and Lakeland Park.
Work includes the installation of new playground equipment, curbing renovations,
installation of new drainage,wood fiber safety surface installation and removal of
existing sand base material. The removal and disposal of the old equipment was
completed by the Park Maintenance Staff.
The budget in this years' Capital Improvement Program (CIP) is $100,000.00. The
McHenry Kiwanis Club has committed$15,000 towards purchase of playground
equipment for the Kiwanis Tot Lot bringing the 2oo6 Project Budget to $115,000.00
Attachments: Bid Tabulation Form
Recommendation Letter: 3D Design Studio
/Pete/Agenda Supplements/2oog Agenda Supplements/Playground Renovations
BID OPENING
Tuesday, December 13, 2005 — moo am
Parks & Recreation Department
Tot Lot Playgrounds — Phase I
In Attendance Were: Pete Merkel-Director of Parks&Recreation, Kathy Quick-Administrative Assistant, Craig Most-31)Design, Don Heinz-Custom
Landscaping, David Beres-Monahan's Landscaping,Tim Cederlund-Reif Construction;Laurie Wagner-Stuckey Construction Company, Ken
Copenhaver-Copenhaver Construction
Cost Bid Bond Addendum
Copenhaver Construction/Gilberts, IL $138,097•86 Yes Yes
Monahan's Landscape/Arlington Hts., IL $162,738.00 Yes Yes
Green Up Landscape/Plainfield, IL $146,432.44 Yes Yes
Reil Construction/Union, IL $120,442.00 Yes Yes
Custom Landscaping/McHenry, IL $143,700.6o Yes Yes
Stuckey Construction/Waukegan, IL $177,177.00 Yes Yes
/Pete/Bids/2005 Bids/Tot Lot Phase I
3D DESIGN STUDIO
December 14, 2005
Pete Merkel
City of McHenry
333 S. Green Street
McHenry, IL 60050
Re: Tot Lot Playgrounds Phase I
Dear Pete,
On Tuesday, December 13, 2005, six (6) bids were received for the Tot Lot
Playgrounds Phase I. The following outlines a summary of those bids:
Tot Lot Playgrounds Phase I
Bid Summary:
COMPANY BID
REIL Construction,Inc. $120,670.00
Cop enhaver Construction, Inc. $138,197.86
Custom Landscaping Design& Construction $143,700.60
Green-Up Landscape,Inc. $146,432.44
Stuckey Construction Company, Inca $160,145.23
Monahan's Landscape Co., Inca $162,738.00
It is our recommendation that the City of McHenry award the Tot Lot
Playgrounds Phase I Contract to REIL Construction, Inc. in the amount of
$120,670.00. We have worked with REIL Construction, Inc. many times in the
past and have found them to be a reliable and reputable contractor.
Very truly yours,
Daniel D. Dalziel, ASLA
Principal
529 BARRON BOULEVARD GRAYSLAKE, ILLINOIS 60030
(847) 223-1891 VOICE (847) 223-1892 FAX
WEBSITE: www.3DDESIGNSTUDIO.COM EMAIL: INFO@3DDESIGNSTUDIO.COM