HomeMy WebLinkAboutPacket - 02/08/2010 - City Council City of McHenry
333 South Green Street - --__ _ www.ci.mchenry.il.us
McHenry,Illinois 60050-5495 _
AGENDA
Mayor's Office REGULAR CITY COUNCIL MEETING
(815) 363-2108 Monday, February 8, 2010, 7:30 PM
Fax (815) 363-2119
Clerk's Office
(815)363-2100
Fax(815)363-2128 1. Call to Order
Administration 2. Roll Call
(815)363-2108
Fax(815)363-2119 3. Public Hearing: Amendment to Pre-Annexation Agreement for 1910 Orchard Beach Road
Public works 4. Public Input Session: 10 Minute Limitation
Community
Development 5. Consent Agenda:
(815)363-2170 A. Award of bid to Trend Graphics, Inc. in the amount of $10,825 to print three
Fax(815)363-2173 seasonal brochures for Parks and Recreation Department and two seasonal City of
McHenry Newsletters;
Parks and Recreation B. Award of bid for city mowing services to Blackstone Landscape, Inc. in the amount
(815)363-2160 of $1,976.25 per week;
Fax(815)363-3186 C. Farm Lease - Riverside Hollow Outlot A;
D. Request from MBA to place temporary advertising signs in right-of-way;
Police Non-Emergency E. February 1, 2010 City Council meeting minutes;
(815)363-2200 F. As Needed Checks; and
Fax(815)363-2149 G. List of Bills
6. Request from Kiwanis Club of McHenry to: 1) host 8th Annual All American Soap Box Derby
Mayor on June 12, 2010 (rain date June 13, 2010); 2) hold practice event on June 5, 2010 (rain
Susan E.Low date June 6, 2010); 3) authorize city support services and block certain portions of Green
Street and Waukegan Road; and, 4) waive all associated fees
City Clerk
Janice C.Jones 7 Amendment to rental policy and fee structure for use of city athletic facilities
Treasurer
David M.Welter 8. Boone Creek Unit Six Road Improvement Contribution
Aldermen 9• Mayor Statement and Reports
WARD 1 10. Committee Reports
Victor A. Santi
1 1. Staff Reports
WARD 2
Andrew A.Glab 12. Future Agenda Items
WARD 3 13. Adjournment
Jeffrey A. Schaefer
WARD 4 Posted: February 3, 2010
Steven C.Murgatroyd
WARD
Richard W.Wimmer
WARD 6
Robert J.Peterson
WARD 7
Geri A.Condon
PUBLIC HEARING
TO: Mayor and City Council
FROM: Douglas Martin, Deputy City Administrator
FOR: February 8, 2010 Regular City Council Meeting
RE: Amendment to Eckstein Pre-Annexation Agreement
Background. On June 29, 2009 the City of McHenry entered into a pre-annexation
agreement with Michael and Ann Eckstein for the purpose of connecting to the City's sanitary
sewer system(City Council minutes and agreement attached). The Eckstein's reside at 1910
Orchard Beach Road which is currently located in unincorporated McHenry County(location
map attached). The pre-annexation agreement approved at that time did not include a
reimbursement provision for the recapture of funds from adjacent property owners for the
extension of the sewer main. The Eckstein's are requesting the reimbursement agreement in
order to recover some portion of the substantial cost of extending the sewer main to their
property.
Analysis. The reimbursement provision commonly used in annexation agreements is
included in the First Amendment to the Pre-Annexation Agreement included as Exhibit A,
item #1. Staff does not have any problems with a recapture provision being added to the
agreement because several property owners on Orchard Beach Road will benefit in the future
from the sanitary sewer main extension being completed by the Ecksteins.
Recommendation. To conduct the public hearing and approve the attached ordinance
executing the attached First Amendment to the Eckstein Pre-Annexation Agreement (Mayor
and City Council Vote-3/4 majority or six votes required for approval of the First
Amendment).
ORDINANCE NO. ORD-09-1471
AN ORDINANCE AUTHORIZING THE EXECUTION OF A PRE-
ANNEXATION AGREEMENT BETWEEN MICHAEL AND ANN ECKSTEIN
AND THE CITY OF MCHENRY FOR THE PROPERTY LOCATED AT 1910
NORTH ORCHARD DRIVE
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF MCHENRY, as follows:
SECTION 1: The Mayor and City Council of the City of McHenry find that a
Pre-Annexation Agreement between the City of McHenry and Michael and Ann Eckstein
for his property located at 1910 North Orchard Beach Drive is in the best interest of the
City.
SECTION 2: The Mayor and City Clerk are hereby authorized to execute a Pre-
Annexation Agreement(attached hereto as Exhibit A, and made a part hereof).
SECTION 3: All ordinances, or parts thereof, in conflict with the terms and
provisions hereof, be and the same are hereby repealed to the extent of such conflict.
SECTION 4: This ordinance shall be published in pamphlet form by and under
the authority of the corporate authorities of the City of McHenry, Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after its
passage, approval and publication, as provided by law.
PASSED and APPROVED this 29th day of June, 2009.
Voting Aye: Santi, Glab, Murgatroyd, Wimmer, Peterson, Condon, Low.
Voting Nay: None.
Not Voting: None.
Abstained: None.
Absent: Schaefer.
mayor
ATTEST:
C •
City .ler
J
Eckstein Pre-Annexation Agreement
This Agreement made and entered into this 29 h day of June,2009 between Michael and Ann Eckstein,hereinafter
referred to as"OWNER",and the City of McHenry, a Municipal Corporation,in the County of McHenry, State of
Illinois,hereinafter referred to as"CITY".
RECITALS
A. The OWNER is the record titleholder to the real estate Iegally described on"Exhibit A"attached hereto and
made a part of this Agreement by reference,hereinafter referred to as the"SUBJECT PROPERTY".
B. The SUBJECT PROPERTY is located on the east side of Orchard Beach Road, and consists of approximately
.50 acres.
C. The SUBJECT PROPERTY is currently improved, and has electors residing thereon, and is zoned R-1,
Single-Family Residential District pursuant to the McHenry County Zoning Ordinance.
D. The SUBJECT PROPERTY consists of one contiguous tract of land, all of which is not within the corporate
boundaries of any municipality or subject to an Annexation Agreement with any other municipality,and may
be annexed to the CITY upon becoming contiguous to the corporate boundaries of the CITY.
E. The CITY has determined that the annexation of the SUBJECT PROPERTY in accordance with the terms of
this Agreement is in the best interest of the CITY,will promote sound planning and growth of the CITY, and
otherwise enhance and promote the general welfare of the CITY and its residents.
F. This Agreement is made pursuant to and in accordance with the provisions of 65 ILCS 5111-15.1, et seq., of
the Illinois Municipal Code.
G. Notice to the Fire Protection District, Public Library District or Township of the annexation of the SUBJECT
PROPERTY is not required.
H. Prior to the date of this Agreement, all public hearings were held upon property notice and publication as are
required for the CITY to effect the terms of this Agreement.
NOW, THEREFORE, for an in consideration of their respective agreements set out herein, the CITY and
OWNER hereby agree as follows:
I. Annexation. Upon the SUBJECT PROPERTY becoming contiguous to the corporate limits of the CITY, the
OWNER shall submit a proper petition for annexation and the CITY shall enact an ordinance annexing the
SUBJECT PROEPRTY and shall file a copy of said ordinance,together with an accurate Plat of Annexation,
with the County Clerk of McHenry County and the Recorder of Deeds of McHenry County.
II. Release. OWNER hereby releases the CITY from any and all liability or damage to OWNER and waives the
right to challenge, by lawsuit or otherwise,the validity, legality, or enforceability of the donations and fees set
forth in this Agreement,or the purpose for which the money is spent.
III. Sanitary Sewer Capital Development Fees. Prior to the OWNER connecting to the CITY's sanitary sewer
system, the OWNER must obtain all required permits, including a septic abandonment permit from the
McHenry County Health Department, and pay all required permit fees and associated sanitary
Eckstein Pre-Annexation Agreement
sewer capital development fees prior to connection. Capital development fees shall be paid at 1.5 times
the resident rate.
IV. Water Service. Upon annexation of the property to the City of McHenry,the owner shall not be
obligated to connect to the City's potable water main. However,upon the OWNER electing to make
said connection at a later date,the OWNER shall pay the then applicable water connection fee and
capital development fee at the then current rate.
V. Binding Effect and Term. This Agreement shall be binding upon and inure to the benefit of the parties
hereto, successor owners of record and their heirs, assigns, and lessees, and upon successor municipal
authorities of the CITY and successor municipalities for a period of twenty(20) years from the date of
execution hereof and any extended time agreed to by amendment to this Agreement.
VI. Enforceability. It is agreed that the parties to this Agreement may enforce and compel performance,
whether by law or in equity, by suit, mandamus, injunction, declaratory judgement, or other court
procedure, only in courts of the State of Illinois;no such action may be brought in any Federal court. In
the event that either party to the Agreement files suit to compel performance by the other,the prevailing
party shall be entitled to recover, as part of the costs otherwise allowed, its reasonable attorney's fees
incurred therein.
VII. Waiver.The failure of the CITY to insist, in any one or more instances, upon performance of any terms
or conditions of this Agreement, shall not be construed as a waiver of future strict performance of any
such term, covenant or condition and the obligations of the OWNER shall continue in full force and
effect.
VIII. Severability. If any provision of this Agreement, other than the provisions relating to the requested
zoning changes described herein and the ordinance adopted in connection therewith, is held invalid by
any court of competent jurisdiction, such provision shall be deemed to be excised herefrom and the
invalidity thereof shall not affect any of the other provisions contained herein.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement as of the date indicated above.
OWNER CITY
Micha YEc stein mayor
Acuff Eckstein Attest:
k to
L
C' C rk
Eckstein Pre-Annexation Agreement 2
Exhibit A
Legal Description of the SUBJECT PROPERTY
Lot 57 and 58 in Orchard Beach being a L Howe S Subdivision of part of the south half of Section 24 and the
Northwest quarter of Section 25, all in Township 45 North,Range 8 east of the third principal meridian,
according to the plat thereof recorded April 14, 1894 as Document No 12452 in Book 1 of Plats, page 50, in
McHenry County,Illinois.
Eckstein Pre-Annexation Agreement 3
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Page 2
June 29,2009
CONSIDERATION AND ACTION REGARDING MATTER DISCUSSED IN PUBLIC HEARING:
COMCAST FRANCHISE AGREEMENT EFFECTIVE TUNE 30, 2009 THROUGH JUNE 30,2014
Motion by Murgatroyd, seconded by Condon, to accept Staffs recommendation to pass
and approve an ordinance authorizing the Mayor's execution of a Comcast Franchise
Agreement having an effective date of June 30, 2009 through June 30, 2014.
Voting Aye: Glab, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: Santi,Schaefer.
Motion carried.
Alderman Santi returned to the Council Chambers at 7:36 p.m.
PUBLIC HEARING: PRE-ANNEXATION AGREEMENT — 1910 NORTH ORCHARD BEACH DRIVE
MICHAEL AND ANN ECKSTEIN
Mayor Low at 7:36 p.m. convened a Public Hearing regarding consideration of a Pre-
Annexation Agreement with Michael and Ann Eckstein for the property located at 1910 North
Orchard Beach Drive.
Deputy City Administrator Martin stated notice of the Public Hearing was published in
the Northwest Herald on June 13, 2009.
Deputy City Administrator Martin noted Mr. Eckstein has requested permission to
connect to the municipal sanitary sewer system. As the property is currently not contiguous to
the City, Staff has prepared a Pre-Annexation Agreement which would allow for connection
subject to the applicant paying non-resident fees and that the subject property be annexed
within 90 days of its becoming contiguous.
In response to Mayor Low's inquiry there were no questions or comments from City
Council or the audience. City Clerk Jones noted there had been no written or oral comments
submitted to the City Clerk's office regarding this matter.
Motion by Glab, seconded by Santi, to close the Public Hearing regarding consideration
of a Pre-Annexation Agreement with Michael and Ann Eckstein for the property located at 1910
North Orchard Beach Drive at 7:40 p.m.
Voting Aye: Santi,Glab, Murgatroyd, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: Schaefer.
Motion carried.
The Public Hearing was closed at 7:40 p.m.
Page 3
June 29,2009
CONSIDERATION AND ACTION REGARDING MATTER DISCUSSED IN PUBLIC HEARING: PRE-
ANNEXATION AGREEMENT — 1910 NORTH ORCHARD BEACH DRIVE, MICHAEL AND ANN
ECKSTEIN
Motion by Murgatroyd, seconded by Santi,to accept Staffs recommendation to pass an
ordinance authorizing the Mayor and City Clerk's execution of a Pre-Annexation Agreement
with Michael and Ann Eckstein for the property located at 1910 North Orchard Beach Drive and
to approve the applicants' connection to the municipal sanitary sewer system, subject to
payment of non-resident fees and annexation of the subject property within 90 days of its
becoming contiguous to the City.
Voting Aye: Santi, Glab, Murgatroyd, Wimmer, Peterson,Condon, Low.
Voting Nay; None.
Absent: Schaefer.
Motion carried.
PUBLIC INPUT SESSION
Joe Vallez, resident of 6920 Waterford, addressed Council regarding traffic safety. Mr.
Vallez stated he is President of the Legend Lakes Neighborhood 1 Home Owners Association. He
noted there is a lack of stop signs in the neighborhood which causes safety concerns. Mr. Vallez
complimented Deputy City Administrator Martin for his professionalism in dealing with him
regarding the difficulties experienced in Legend Lakes Subdivision.
CONSENT AGENDA
Alderman Murgatroyd left the Council Chambers at 7:44 p.m.
Alderman Glab requested the June 15, 2009 minutes be amended to reflect that he
expected District 156 to take care of their property, not the entire drainage ditch. City Clerk
Jones acknowledged the minutes would be amended as requested.
Motion by Santi, seconded by Wimmer, to accept the Consent Agenda as amended:
A. Temporary closure of Washington Street for Honorary Street Sign Ceremony: Honorary
Jackson Grabow Way;
B. NIPCL Facility Fund Five-Year Agreement at$3,000 per year,
C. City Administrator Employment Agreement Renewal;
D. Block Party request:
Tom and Marge Fellberg, Liberty Trails Subdivision, Saturday,August 15, 2009'
E. City Council minutes:
June 15, 2009 regularly scheduled meeting;
F. List of Bills:
ACRES GROUP 11,320.00
ADAMS ENTERPRISES INC, R 198.26
AGS REBUILDERS 288.00
AMELIO, ROBERT 188.00
ANDERSON, LORI 290.63
ORDINANCE NO. ORD-10-1498
AN ORDINANCE AUTHORIZING THE EXECUTION OF A FIRST AMENDMENT TO
A PRE-ANNEXATION AGREEMENT BETWEEN MICHAEL AND ANN ECKSTEIN
AND THE CITY OF MCHENRY FOR THE PROPERTY LOCATED AT 1910 NORTH
ORCHARD BEACH DRIVE
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF MCHENRY, as follows:
SECTION 1: The Mayor and City Council of the City of McHenry find that the First
Amendment to the Pre-Annexation Agreement between the City of McHenry and Michael and
Ann Eckstein for property located at 1910 North Orchard Beach Drive is in the best interest of the
City.
SECTION 2: The Mayor and City Clerk are hereby authorized to execute the First
Amendment to the Pre-Annexation Agreement(attached hereto as Exhibit A and made a part
hereof).
SECTION 3: All ordinances or parts thereof in conflict with the terms and provisions
hereof be and the same are hereby repealed to the extent of such conflict.
SECTION 4: This Ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after its passage,
approval and publication, as provided by law.
PASSED and APPROVED this 81h day of February, 2010.
Voting Aye:
Voting Nay:
Not Voting:
Abstained:
Absent:
Mayor
ATTEST:
City Clerk
EXHIBIT A
FIRST AMENDMENT TO THE ECKSTEIN
PRE-ANNEXATION AGREEMENT
This AMENDMENT TO THE ECKSTEIN PRE-ANNEXATION AGREEMENT (the
"AMENDMENT") is made and entered into this day of February 2010, by and between
the City of McHenry, an Illinois municipal corporation (the "CITY") and Michael and Ann
Eckstein (the "OWNER").
RECITALS
A. The CITY and OWNER entered into the ECKSTEIN PRE-ANNEXATION AGREEMENT
dated June 29, 2009 (the "AGREEMENT").
B. The CITY and OWNER desire to amend the AGREEMENT in accordance with the terms
and conditions of this AMENDMENT and the CITY has determined that this
AMENDMENT is in the best interest of the CITY, will promote sound planning and
growth of the CITY, and otherwise enhance and promote the general welfare of the CITY
and its residents.
C. Publication as is required for the CITY to effect the terms of this AMENDMENT has been
completed.
NOW THEREFORE, in consideration of their respective agreements set out herein, the CITY
and OWNER HEREBY AGREE AS FOLLOWS:
1. Addition of Reimbursement Provision. Immediately following the execution of the attached
ordinance by the Mayor and City Council the following reimbursement provision shall be
incorporated and hereby made a part of the AGREEMENT:
Upon development of any portion of the SUBJECT PROPERTY, the CITY reserves the right
to request OWNER to construct additional, expanded or oversized municipal public
improvements onsite which benefit not only the SUBJECT PROPERTY, but also other
properties being or to be developed in the relevant service areas for such improvements. In
the event the OWNER makes such improvements, the following provisions shall apply and
be included in a subsequent reimbursement agreement("Reimbursement Agreement").
The properties which may reasonably be expected to benefit directly or indirectly from the
construction and installation of such additional onsite expanded or oversized improvements
("Benefited Properties") will be determined by the CITY's Consulting Engineer.
The CITY shall endeavor to collect a pro rata sum of money from the owners of the
Benefited Property. The total sum subject to reimbursement to the OWNER, as well as the
pro rata sum to be collected from the Benefited Property owners shall be determined by the
CITY's Consulting Engineer taking into account the following factors: construction and
easement costs; professional fees; testing and analysis fees; and legal and administrative
expenses. The OWNER shall be entitled to interest on amounts due and payable from
Benefited Property owners at a per annum rate approved by the City from the date specified
in paragraph (g), below, to the date of payment to OWNER. Subject to a nonappealable final
court order, directing CITY to act otherwise, the CITY shall not issue any building permits
until the Benefited Property owner pays the reimbursement charge set forth in this paragraph.
The CITY will use its best effort to collect the cost provided herein from the Benefited
Property owners but shall not be liable to OWNER if the CITY is, for any reason, unable to
collect said cost. The CITY's liability to reimburse OWNER shall be limited to payment
from funds actually collected from Benefited Property owners.
The CITY and OWNER reserve the right to, at any time during the term of this Annexation
Agreement, file the Reimbursement Agreement with the McHenry County Recorder of
Deeds and notify the owners of the Benefited Property of the terms of this reimbursement
provision.
OWNER shall reimburse and indemnify CITY for all costs, engineering and attorney's fees
and liability incurred by the CITY in attempting to collect the reimbursement amount subject
to this reimbursement provision.
This reimbursement provision shall have a commencement date when the CITY Engineer
issues a letter indicating completion of the public improvements which are the subject of the
Reimbursement Agreement and shall terminate upon the earlier of ten years thereafter or
upon reimbursement by the Benefited Property owners of the charges referred to in this
reimbursement provision.
2. Severability If any provision of this AMENDMENT is held invalid by any court of
competent jurisdiction, such provision shall be deemed to be excised herefrom and the
invalidity thereof shall not affect any of the other provisions contained herein.
3. Miscellaneous.
(a) This AMENDMENT shall be made a part of, and incorporated into, the
AGREEMENT.
(b) Except as modified by this AMENDMENT, the AGREEMENT shall remain in
full force and effect without any other changes or amendments thereto, and CITY
and DEVELOPER shall and hereby do ratify and affirm the AGREEMENT, as
modified by this AMENDMENT.
(c) To the extent that there is any conflict or inconsistency between the terms and
conditions of this AMENDMENT and the terms and conditions of the
AGREEMENT, this AMENDMENT shall control and be binding upon the parties
hereto.
(d) This AMENDMENT may be executed and delivered in counterparts, all of which
taken together shall constitute one and the same document.
(e) All undefined capitalized terms contained herein shall have the same meanings as
set forth in the AGREEMENT.
(f) This AMENDMENT shall be binding upon and inure to the benefit of the parties
hereto and their respective successors and permitted assigns pursuant to the terms
and conditions of the AGREEMENT.
IN WITNESS HEREOF,the parties hereto have executed this Agreement as of the date indicated
above.
CITY OF MCHENRY
By:
MAYOR
Attest:
CITY CLERK
OWNER
BY:
MICHAEL ECKSTEIN
Print Name:
By:
ANN ECKSTEIN
Print Name:
CONSENT AGENDA
The Consent Agenda for the February 11 , 2010, City Council meeting consists of
the following items:
A. Award of bid to Trend Graphics, Inc. in the amount of $10,825 to print three
seasonal brochures for Parks and Recreation Department and two seasonal City of
McHenry Newsletters;
B. Award of bid for city mowing services to Blackstone Landscape, Inc. in the amount
of $1,976.25 per week;
C. Farm Lease— Riverside Hollow Outlot A;
D. Request from MBA to place temporary advertising signs in right-of-way;
E. February 1, 2010 City Council meeting minutes;
F. As Needed Checks; and
G. List of Bills
r
CONSENT AGENDA
TO: Mayor and City Council
FROM: Bill Hobson, Assistant City Administrator
FOR: February 8, 2010 Regular City Council Meeting
RE: Parks Brochure and City Newsletter Printing
RECOMMENDATION: Staff recommends awarding the base bid for the printing of three
seasonal brochures for the Parks & Recreation Department and two seasonal newsletters for the
Clerk's Office to Trend Graphics, Inc. in the amount of$10,825.00.
Background. Each year the Parks&Recreation Department solicits bids for the printing of three
seasonal program brochures and the seasonal City newsletters. Approximately 6,000 copies of each
seasonal program brochure are printed with 3,000 directly mailed to program users and others distributed
throughout the community to key locations like the Parks and Recreation office and the libraries. In
addition, 15,000 copies of the city newsletter are printed and directly mailed to city of McHenry residents
in March and again in June.
Ten bids were received,with the lowest base bid submitted by Trend Graphics,Inc. of Huntley,Illinois.
Their base bid was $10,825.00 with additional costs for scans and alterations.
Trend Graphics,Inc. provided samples of similar work completed for the Villages of Huntley, West
Dundee and Lake in the Hills.
Attachments: 1/26/2010 Printing Services Bid Results
In attendance were: C. Witt, K. Kunzer, Rich McCullough (United Graphics)
BID OPENING
TUESDAY, JANUARY 26, 2010
ALDERMEN'S CONFERENCE ROOM
Bids Due at 11.00 a.m.
Parks Brochure and City Newsletter Printing
Estimated cost: $
NAME BID COMMENTS
Highlighter Graphics $16,287
Action Printing $131430
Creekside Printing $121682
Trend Graphics $10,825
Hagg Press $14,725
Castle Printech $171695
John Swift $121882 $11 ,929 w/o mailing
Hess Print $181794.23
Woodward Printing $19,198.78
United Graphics $17,100
CONSENT AGENDA
TO: Mayor and City Council
FROM: Bill Hobson, Assistant City Administrator
FOR: February 8, 2010 Regular City Council Meeting
RE: Mowing Services Bid Award
RECOMMENDATION: Staff recommends awarding the bid for mowing services for city
property to Blackstone Landscape Inc. in the amount of$1,976.25 per week.
Background. In 2005, the city of McHenry bid for mowing services for city property which was
awarded to the Acres Group for a three-year contract with an option to renew for two additional
years. The price per week(mowing) was $2,895 for the contract that recently expired.
The city council authorized the solicitation of bids for mowing services at the November 16,
2009 City Council meeting. Bids were opened on January 5, 2010 with 12 bidders and an
apparent low bidder Blackstone Landscape, Inc. of Woodstock for the amount of$1,976.25 per
week.
Analysis. References were checked for Blackstone Landscape, Inc. and an inspection of their
equipment was performed by city staff. Once again, this proposed contract is for a three-year
term with options to renew for two additional years. Staff recommends awarding the bid for
mowing services to Blackstone Landscape, Inc. in the amount of$1,976.25 per week.
Attachments: 1/5/2010 Mowing Services Bid Results
In attendance were:
BID OPENING
TUESDAY, JANUARY 5, 2010
ALDERMEN'S CONFERENCE ROOM
Bids Due at 11:00 a.m.
Mowing Contract
Estimated cost: $
NAME BID BID BOND ($5,000) COMMENTS
Blackstone $1976.25/wk No Picked up forms
Landcrafters $3172.50/wk No Picked up forms
Acres Group $2375/wk No Picked up forms
Landscape Concepts
Richmond $7235/wk No
Mailed
Classic Landscape $3307/wk Yes Mailed
Zenith Landscaping $2591/wk No Mailed
Landscape Concepts Mgmt
Grayslake $3760.76/wk No
Mailed
Krohn Landscape $7002.22/wk No Mailed
Seasons Maintenance $5337/wk No Mailed
Alaniz Landscaping $2689/wk Yes Mailed
Harms Landscape $5040/wk No Picked up forms
Creekside Landscape $6375/wk No Picked up forms
CONSENT AGENDA
TO: Mayor and City Council
FROM: Bill Hobson, Assistant City Administrator
FOR: February 8, 2010 Regular City Council Meeting
RE: Renewal of Riverside Hollow Outlot A Farm Lease
RECOMMENDATION: To renew the lease agreement between the City of McHenry and
Charles Schaefer to farm 12-acres known as Riverside Hollow Outlot A for the term of
March 1,2010 to February 28, 2011 for$1,080.
In the fall of 2008, Charles Schaefer contacted staff about leasing 12-acres of municipal property
on North Riverside Drive for farming purposes. Mr. Schaefer resides in Johnsburg and is a self-
employed,heavy equipment operator who has been farming in the county for several years.
The property in question consists of 14.45 acres located on Riverside Drive north of the
Riverside Hollow Subdivision of which 12-acres is tillable. The parcel, referred to as "Riverside
Hollow Outlot A" was acquired by the city from Kennedy Homes as part of the development
agreement for the Riverside Hollow subdivision. Mr. Schaefer also leases a portion of the FAP
420 right-of-way that abuts Riverside Hollow Outlot A and Riverside Hollow from the Illinois
Department of Transportation as depicted on the attached map.
The property was initially identified by the Parks and Recreation Department as a potential
location for a dog park. However, this did not prove to be a viable location and there are no
immediate plans for the site.
A proposed lease for the term of March 1, 2010 through February 28, 2011 is attached.
additions, or qualifications to the terms of this lease shall be made or be binding unless made in
writing and signed by each of the parties.
VI. Attorneys Fees. The prevailing party in any action or proceeding to enforce the terms
of this Lease Agreement shall be entitled to receive its reasonable attorneys' fees and other
reasonable enforcement costs and expenses from the non-prevailing party.
VII. Hold Harmless. The Lessee agrees to indemnify, defend, and hold the Lessor
harmless from any and all liabilities, claims, demands, suits, damages, actions, recoveries,
judgments and expenses (including court costs, attorney's fees, and costs of investigation)
resulting from a breach by Lessee of any provision contained in this Lease Agreement, resulting
in any way from Lessee's occupancy of the Premises, or arising from any personal injury
occurring on the Premises during the term of this Lease Agreement. The provisions,
undertakings, and indemnifications set out in this Section 7 shall survive the termination of this
Lease Agreement.
VIII. Notices. All notices, requests and other writings required under this Lease
Agreement(including any notices of renewal or termination rights) must be in writing and shall
be deemed validly given upon the earlier of(i) actual receipt or(ii)the second business day after
the date posted if sent by certified mail, return receipt requested, addressed to the other party as
follows:
If to Lessor: Attn: William Hobson
The City of McHenry
333 South Green Street
McHenry, IL 60050
If to Lessee: Charles Schaefer
3220 Prairie Trail
Johnsburg, Illinois 60051
IN WITNESS WHEREOF, We have hereunto set our hands and seals, the day and
year first above written.
Lessor Lessee
THE CITY OF MCHENRY
gy By:
Susan E. Low, Mayor Charles Schaefer
3
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CONSENT AGENDA
TO: Mayor and City Council
FROM: Douglas Martin, Deputy City Administrator
FOR: February 8, 2010 Regular City Council Meeting
RE: Approval of Temporary Signs for McHenry Baseball Association and
waiver of all associated fees
ATTACHMENT: E-mail from Joe Meyer, President McHenry Baseball Association
Background. A request was received from Joe Meyer, President McHenry Baseball
Association, to place (six) 18" X 24" signs in city right-of-ways adjacent to McHenry
schools in the right-of-way. The waiver of all associated fees is also being requested.
The signs are proposed to be installed February 9 and removed February 13.
Staff Analysis. Staff does not have any concerns with this request.
Recommendation. To allow (six) 18" X 24" temporary signs at locations adjacent to
McHenry schools and approve the waiver of the $175 sign variance fee and $60
temporary sign permit fee.
Doug Martin
From: coachjwmeyer@yahoo.com
Sent: Monday, February 01, 2010 2:07 PM
To: Doug Martin
Cc: Joe
Subject: Fwd: Baseball Sign Permit
Begin forwarded message:
From:joe meyer<coachjwmeyer(oDyahoo.com>
Date: February 1, 2010 11:30:50 AM CST
To: dmartin a,cimchenry.il.us
Cc: Joe Meyer<jmeyer(a chasherdrich.com>
Subject: Baseball Sign Permit
Mr Martin,
I am requesting a permit on behalf of the McHenry Baseball Association. The registration signs are 18"x
24" and we have six of them.We would like to post them from Monday, Feb.8th through Saturday,
Feb.13th in areas around the McHenry Schools.
We are also requesting the permit fees be waived.
Thank you,
Joe Meyer
President MBA
1
REGULAR MEETING
FEBRUARY 1, 2010
Mayor Low called the regularly scheduled February 1, 2010 meeting of the McHenry City
Council to order at 7:30 p.m. In attendance were the following Aldermen: Glab,Schaefer, Blake,
Wimmer, Peterson and Condon. Absent: Santi. Also in attendance were: City Administrator
Maxeiner, City Clerk Jones, City Attorney McArdle, Deputy City Administrator Martin, Assistant
City Administrator Hobson, Construction Neighborhood Services Director Schwalenberg, Public
Works Director Schmitt, Finance Director Black, Parks and Recreation Director Merkel, Chief of
Police Brogan.
PRESENTATION: GARDEN QUARTER RESOURCE CENTER
Mayor Low noted Garden Quarter Resource Center Director Megan Sullivan was in
attendance, ostensibly to provide Council with a report on the events conducted at the
resource center. However, the Character Counts! Coalition wished to recognize Megan's
efforts, which was the actual reason for Megan's attendance this evening.
Police Chief Brogan, representing the Character Counts! Coalition, read into the record
of the meeting a plaque recognizing the efforts of Megan Sullivan during her tenure with the
resource center. Chief Brogan noted without Megan's efforts, the resource center would no
longer be in existence, particularly during these difficult financial times.
Ms. Sullivan acknowledged all Garden Quarter Board Members who were in attendance
and noted keeping the resource center going was a group effort. She thanked everyone for
their contributions.
PUBLIC INPUT SESSION
There was no one in attendance who wished to address Council during the Ten Minute
Public Input Session.
CONSENT AGENDA
Motion by Wimmer, seconded by Peterson, to approve the Consent Agenda as
presented:
A. Farm Lease Agreements:
Cunat Property,20 acres,March 1,2010 through February 28,2011,$2,522.90 due November 1,2010;
Levy Property,24.5 acres,March 1,2010 through February 28,2011,$1,964.55 due on November 1,2010;
Petersen Farm Property,54 acres,March 1,2010 through February 28,2011,$4,832.46 due on November 1,2010;
B. Special Event Liquor License:The Church of Holy Apostles,Mardi Gras Dance fundraiser,February 20,2010;
C. Special Event Liquor License:The Church of Holy Apostles,Aid to Haiti fundraiser,March 13,2010;
D. MACC request for temporary advertising signs for 2010 Business Expo;
E. City Council Minutes:
January 11,2010 regularly scheduled meeting;
January 18,2010 regularly scheduled meeting;
F. List of Bills:
A W TOOL SALES INC 57.40
A-ABLE ALARM SERVICE INC 154.00
ADAMS ENTERPRISES INC, R 626.79
Page 2
February 1,2010
ADAMS STEEL SERVICE INC 394.69
ADVANTAGE MECHANICAL INC 1,240.00
AFTERMATH INC 95.00
ALTERNATE POWER INC 783.50
AMERICAN WATER WORKS ASS 75.00
ANCHOR INDUSTRIES INC 84.90
ARAMARK 146.63
AT&T 2,860.73
AT&T LONG DISTANCE 170.65
AUTO TECH CENTERS INC 1,885.22
BERGGREN, LEE 96.00
BERKHEIMER CO INC, G W 491.33
BRANIFF COMMUNICATIONS I 547.50
BROUILETTE, JOEL 53.65
BUSS FORD SALES 57.36
CASSIDY TIRE & SERVICE 327.50
CDW GOVERNMENT INC 362.22
CHICAGO INTERNATIONAL TR 769.31
CONNEY SAFETY PRODUCTS 313.37
CONSTELLATION NEWENERGY 47,485.15
CORPORATE TRAINING CENTE 70.00
CRESCENT ELECTRIC SUPPLY 616.22
CURRAN CONTRACTING COMPA 797.22
CYNOWA, LEROY A 1,012.23
DURA WAX COMPANY INC, TH 112.20
ED'S RENTAL & SALES INC 132.99
FISCHER BROS FRESH 545.00
FLESCH COMPANY INC, GORD 121.37
FONE ZONE-MCHENRY, THE 62.98
G IMPRESSIONS INC 55.00
GROWER EQUIPMENT & SUPPL 232.55
HAWKINS INC 1,870.38
HD SUPPLY WATERWORKS 262.65
HETTERMANN, KATHLEEN 170.70
HP SHOOTING CENTER INC 270.00
IAEI 102.00
IMAGETEC LP 2,888.07
J G UNIFORMS INC 2,855.47
JC LICHT/EPCO 92.58
JONES, JOHN 540.00
JULIE INC 117.50
KALE UNIFORMS INC 771.96
KIMBALL MIDWEST 368.61
KIRCHNER FIRE 980.75
KRATZ PLUMBING COMPANY 300.00
LANG PONTIAC-CADILLAC-SU 163.41
LANGE, MICHAEL 55.94
MACEY, KRISTINE 31.00
MARK'S PLUMBING PARTS 304.34
MARSH USA INC 360.00
MAXEINER, DOUGLAS K 14.00
MCCANN INDUSTRIES INC 2,616.44
MCHENRY ANALYTICAL WATER 240.00
MCHENRY COUNTY COUNCIL 0 1,260.00
MCHENRY POWER EQUIPMENT 29.96
MCHENRY SCHOOLS TRANSPOR 476.70
MCMASTER-CARR SUPPLY CO 26.82
MENARDS - CRYSTAL LAKE 222.78
MERKEL, PETE 12.80
MEYER MATERIAL COMPANY 769.49
MIDCO 267.50
MINUTEMAN PRESS OF MCH 37.00
MORTON SALT 17,257.01
NELSON, MICHAEL D 50.00
NEXTEL 1,789.63
NICOR GAS 6,911.68
NORTH SUBURBAN WATER 45.00
OTTOSEN BRITZ KELLY COOP 805.00
PACE 14,696.69
PETROLIANCE LLC 23,277.16
PETTIBONE & CO, P F 179.99
Page 3
February 1,2010
PORTER LEE CORPORATION 1,150.00
PRECISION SERVICE & PART 160.99
PRINCE SPORTS INC 203.69
PROSAFETY INC 78.16
REBARS & STEEL COMPANY 57.00
REESE, KEN 13.88
REX AUTO BODY 1,000.00
RIETESEL, BYRON 125.00
ROWE, HERBERT W 400.00
RUSHING, RHONDA F LANG- 10.82
SANDERS, SHARON 11.50
SCALISE, SUE 80.00
SCHATZ, DONALD 195.00
SCHILLER, JEAN 75.00
SEC GROUP INC 415.00
SEXTON, ERIC M 7.10
SHERMAN MECHANICAL INC 1,213.17
SHRM 160.00
SICALCO LTD 2,443.54
SIRCHIE FINGER PRINT LAB 315.20
ST PAULS EPISCOPAL CHURC 448.20
STANARD & ASSOCIATES INC 790.00
STAPLES BUSINESS ADVANTA 278.07
SWEDO, CAROL 30.00
TEMPLE DISPLAY LTD 15,600.00
TONYAN & SONS INC, WILLI 2,600.00
TRAFFIC CONTROL & PROTEC 1,712.10
UNITED PARCEL SERVICE 84.97
UNIVERSITY OF ILLINOIS P 110.00
USA BLUEBOOK 1,467.00
VACULA, JOHN T 2,100.00
VALLEY POPCORN CO 1,038.46
VAN GALDER BUS COMPANY 725.00
VERIZON WIRELESS 45.06
VIKING CHEMICAL COMPANY 3,652.09
WALMART COMMUNITY 52.84
WALWORTH COUNTY SHERIFFS 1,000.00
WASTE MANAGEMENT OF WI P 8,067.06
WHOLESALE DIRECT INC 463.93
WILKUS ARCHITECTS 950.00
ZAHN, DAN 288.00
ZUKOWSKI ROGERS FLOOD & 4,987.50
GRAND TOTALS 201,132.00
FUND TOTALS
GENERAL FUND 95,164.70
CIVIL DEFENSE FUND 547.50
MOTOR FUEL TAX FUND 19,700.55
CAPITAL IMPROVEMENTS FUND 3,757.59
WATER/SEWER FUND 75,594.12
RISK MANAGEMENT FUND 1,360.00
INFORMATION TECHNOLOGY FUND 2,202.54
RETAINED PERSONNEL ESCROW 2,805.00
TOTALS 201,132.00
Voting Aye: Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: Santi.
Motion carried.
Page 4
February 1,2010
APPROVE ORDINANCES:
1. DESIGNATING CITY OF MCHENRY A CITY-WIDE RECOVERY ZONE'
2. PROVIDING FOR THE ISSUANCE OF $2 03 MILLION GENERAL OBLIGATION BONDS
(SERIES 2010A);
3. PROVIDING FOR THE ISSUANCE OF $3 S1 MILLION TAXABLE GENERAL OBLIGATION
BONDS (SERIES 2010B)TO FUND LOCAL ROAD IMPROVEMENTS
Finance Director Black noted Dan Forbes, Vice President of Speer Financial, was in
attendance at this evening's meeting.
Director Black stated the City Council had previously approved a bond refunding of
$2.05 million for the General Obligation Bonds (Alternate Revenue Source) issued by the City in
2002. Council also approved the issuance of$3.44 million in General Obligation Bonds for local
road improvements. The road improvements bonds will consist of$2.5 million in Recovery Zone
Bonds and $940,000 in Build America Bonds.
Director Black reported a bid opening was scheduled for and held today. Prior to
Council consideration and action on the authorization to issue bonds, however, an ordinance
designating the City of McHenry as a City-Wide Recovery Zone must be approved.
Mr. Forbes reported seven bids were received at the bid opening conducted earlier
today.The bids provided for:
1. Issuance of$2.03 million in General Obligation Bonds (Series 2010A) to refund Series 2002 General
Obligation Bonds;and
2. Issuance of$3.51 million in Taxable General Obligation Bonds (Series 2010B) in order to fund local
road improvements.
Mr. Forbes noted there were revisions to the original amounts to be issued. Initially, the Series
2010A was estimated to be in the amount of$2.05 million and Series 2010B was estimated to
be in the amount of $3.44 million. These figures were amended when the actual bids were
received. Relative to Series 2010A refunding the 2002 Bonds, he noted the savings to the City
would be approximately$141,000 over the life of the bonds. Mr. Forbes complimented Director
Black and stated he did an excellent job in preparation of the bond sale.
Alderman Glab inquired if the bonds would increase taxes. Director Black responded the
City has annually abated the property taxes for the Series 2002 Bonds and would continue to do
so with Series 2010A. He noted the City is committing MFT Funds to pay for the Series 2010B
Bonds, and property taxes would be abated for this issue as well.
Motion by Schaefer, seconded by Wimmer, to accept Staffs recommendation to pass an
ordinance designating the City of McHenry as a City-Wide Recovery Zone.
Voting Aye: Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: Santi.
Motion carried.
Page 5
' February 1,2010
Motion by Schaefer, seconded by Blake, to accept Staffs recommendation to:
1. Pass an ordinance authorizing the issuance of$2.03 million General Obligation Bonds, Series 2010A, to
refund Series 2002 Bonds;
2. Pass an ordinance authorizing the issuance of $3.51 million Taxable General Obligation Bonds, Series
2010B,to fund local road improvements.
Voting Aye: Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay; None.
Absent: Santi.
Motion carried.
REQUEST FOR SIGN VARIANCES FOR MCHENRY ELEMENTARY SCHOOL DISTRICT 15:
1. PARKLAND MIDDLE SCHOOL, ELECTRONIC MESSAGE CENTER:
2. MCHENRY MIDDLE SCHOOL, ELECTRONIC MESSAGE CENTER;
3. DISTRICT 15 ADMINISTRATIVE OFFICES MONUMENT SIGN WITH ELECTRONIC
MESSAGE CENTER
Deputy City Administrator Martin stated a request was submitted by McHenry
Elementary School District 15 to allow the installation of electronic message centers at Parkland
Middle School and McHenry Middle School. Additionally, District 15 is seeking a variance to
permit the installation of a new monument sign with an electronic message center on its
Administrative Offices property. As all three sites are located in a residential zoning district, a
variance to allow the signs is required. Staff has reviewed the request and recommends
approval.
Alderman Condon stated she is conflicted by the request. She expressed concern that
the LED sign would rotate and potentially distract drivers. She stated she would like to help the
school district, but is concerned about safety.
Alderman Glab stated he does not see the necessity for such a large sign at the District
15 Administrative Offices property. He opined the size of the sign seems too large. He stated he
is concerned that previous District 15 signs were installed that were never approved by Council.
He noted he does not have an issue with the Middle School signs.
Alderman Schaefer concurred with Alderman Condon regarding the signs being a
possible distraction. He noted the proposed sign at the Administrative Offices would be quite
close to the High School sign. He stated placement of another electronic message center at this
location seems excessive. Alderman Schaefer stated the signs look good for Parkland Middle
School and the McHenry Middle School.
Alderman Blake concurred with Aldermen Condon and Schaefer.
Mayor Low suggested separating the request into two separate motions: one for the
Middle School signs; one for the Administrative Offices property sign.
Page 6
February 1,2010
Alderman Condon stated her biggest concern is the location of a flashing LED sign at the
entrance to McHenry Middle School. She asked Chief Brogan if there were any statistics
regarding traffic crashes at this intersection. Chief Brogan responded he would be happy to
research this issue.
Alderman Peterson stated he is in favor of all three signs.
Motion by Wimmer, seconded by Schaefer, to accept Staffs recommendation to
approve a variance granting the installation of electronic message centers at Parkland Middle
School located at 1802 North Ringwood Road and McHenry Middle School located at 2120
West Lincoln Road, as presented.
Voting Aye: Schaefer, Blake, Wimmer, Peterson.
Voting Nay: Glab, Condon.
Absent: Santi.
Motion carried.
Motion by Wimmer, seconded by Condon,to accept Staffs recommendation to approve
a variance granting the installation of an electronic message center on the McHenry Elementary
School District 15 Administrative Offices property located at 1011 North Green Street, as
presented.
Voting Aye: Blake, Wimmer, Peterson, Condon.
Voting Nay: Glab, Schaefer.
Absent: Santi.
Motion carried.
MCHENRY AREA CHAMBER OF COMMERCE REQUEST TO:
1. APPROVE 2010 FIESTA DAYS SCHEDULE
2. APPROVE USE OF CITY PARK FACILITIES FOR FIESTA DAYS:
3. APPROVE CITY SUPPORT SERVICES FOR FIESTA DAYS EVENTS*
4. APPROVE SPECIAL EVENT LIQUOR LICENSE FOR FIESTA DAYS:
5. APPROVE TEMPORARY SIGNS TO ADVERTISE FOR FIESTA DAYS EVENTS:
6. APPROVE WAIVER OF ALL ASSOCIATED FEES
In attendance were CEO Kay Rial Bates, Jane Manny and Lee Lockwood from the
McHenry Area Chamber of Commerce.
Assistant City Administrator Hobson stated the McHenry Area Chamber of Commerce
has requested several items with regard to the 2010 Fiesta Days. Fiesta Days will begin on
Friday, July 9, 2010 and conclude with the parade on Sunday, July 18, 2010. Family Faith Nite is
scheduled for Saturday, July 31, 2010. The Chamber is requesting the use of Petersen Park and
Veterans Memorial Park for the events and is seeking City support services from the Police,
Parks and Public Works Departments as well. Assistant City Administrator Hobson noted an
accounting of services rendered for Fiesta Days 2009 showed a City contribution of
Page 7
February 1,2010
approximately $30,000. The Chamber has offered to partially offset the cost of City support
services for the events.
Assistant City Administrator Hobson noted the Chamber is also seeking a Special Event
Liquor License, permission to post temporary advertising signs, and a waiver of all fees
associated with conducting the event.
Alderman Glab stated he does not believe Family Faith Nite is part of Fiesta Days. He
opined it should be addressed separately. He challenged the Chamber to encourage additional
family participation in the event.
Mayor Low commented that the Chamber and City have worked together to establish
lines of communication between the two organizations. Mayor Low complimented the
Chamber on their efforts.
Motion by Condon, seconded by Wimmer,to accept Staff's recommendation to approve
the following as requested by the McHenry Area Chamber of Commerce:
1. Annual Fiesta Days Schedule commencing on Friday,July 9, 2010,concluding on Sunday,July 18,2010;
2. Family Faith Nite event on Saturday,July 31,2010 from 4 p.m. until 10 p.m.;
3. Use of Petersen Park and Veterans Memorial Park for Fiesta Days and Family Faith Nite;
4. City support services from the Parks, Police and Public Works Departments for Fiesta Days events and
Family Faith Nite;
5. Special Event Liquor License for Fiesta Days;
6. Installation of temporary advertising signs and local sponsor signs as presented;
7. Waive all associated fees for the events.
Voting Aye: Glab, Schaefer, Blake, Wimmer,Peterson, Condon.
Voting Nay: None.
Absent: Santi.
Motion carried.
Chamber member Dick Paegelow presented the City with a donation in the amount of
$3,000.
REQUEST FOR SIGN VARIANCE:JEWEL/OSCO,4222 WEST ELM STREET
In attendance was Peter Theodore, an art technician for Jewel Osco Corporation.
Deputy City Administrator Martin stated a request was submitted by Jewel Osco
Corporation seeking permission to replace their front fagade and modernize their wall signage.
Variances are required in order to install the requested signs: one for the number of allowable
wall signs permitted; one for the total square footage of wall sign area allowed on a building.
Staff has reviewed the request and supports its approval.
Page 8
February 1,2010 •
Mr. Theodore addressed Council noting that the corporation is investing more than $2
million in renovations to the building. The corporation is attempting to bring new customers
into the store.
Motion by Schaefer, seconded by Peterson, to accept Staffs recommendation to
approve the following variances to allow the installation of signage on the Jewel/Osco building
located at 4222 West Elm Street:
1. Increasing the number of allowable wall signs on the site to six signs as presented;
2. Increasing the amount of total square footage allowable for wall signs on the building to a total of 787
square feet as presented.
Voting Aye: Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: Santi.
Motion carried.
REQUEST FOR SIGN VARIANCE: MCDONALD'S 4411 WEST ELM STREET
Deputy City Administrator Martin stated McDonald's plans on demolishing its current
building and constructing a new prototype building on the premises located at 4411 West Elm
Street. Additionally, McDonald's is seeking to update their signage. The following table includes
information on allowable signs for the site and proposed signage for the site:
Signage Permitted by Ordinance McDonald's Requested Signage
Wall Signs:68 sq ft (two permitted) Wall Signs:162 sq ft (five proposed)
Menu Board sign:32 sq ft;8'ht(one permitted) Menu Board sign:48 sq ft ea;5.30'ht(two proposed)
Directional Signs:5 sq ft;3'ht(one permitted per entrance/exit) Directional Signs:4.7 sq ft;3.30'ht(three proposed)
Freestanding Sign:Max ht of 15%max area of 106 sq ft(one permitted) Freestanding Sign:96.64 sq ft;17'ht(one proposed)
Deputy City Administrator Martin stated the proposed signage is consistent with
McDonald's current branding and marketing image.
Deputy City Administrator Martin noted McDonald's originally requested to keep their
existing freestanding sign which is currently nonconforming in height and area. The existing sign
is 232 square feet and is 26' in height. Staff requested McDonald's reevaluate the freestanding
sign in an effort to bring it into closer conformance with sign regulations. McDonald's agreed
and is proposing a 96.64 square foot sign, 17' in height which includes an electronic reader
board. The proposed sign conforms to sign area but exceeds maximums allowed by 2 feet.
Staff is recommending approval of the variance requests as presented.
Alderman Wimmer noted he could understand the reason for the request. He stated he
is happy the City is getting a new prototype restaurant.
Alderman Condon complimented McDonald's on the renovations and proposed
improvements to the site. She opined the new building would fit nicely into the area. Alderman
Condon expressed some concerns with the drive-thru, particularly with the new dual lane
Page 9
February 1,2010
approach. Deputy City Administrator Martin responded, noting Staff did not think the new
design would have an adverse impact, and, in fact, McDonald's would be correcting and/or
addressing some of the issues currently noted on the site.
Alderman Condon inquired if the outer drive-thru lane would be curbed. Mr. Rich
Neubauer, Rebuild Manager, responded noting the new restaurant will have two ordering
points. He noted 70% of McDonald's business is drive-thru traffic. The customer will have a
choice of which lane to use. Mr. Neubauer noted the lane would not be curbed; striping would
be used to separate the lanes. A customer would have the option of getting out of line at the
ordering point if desired.
In response to Alderman Condon's inquiry as to whether this matter would be coming back to
Council for further deliberation, Deputy City Administrator Martin responded in the negative, stating it
would not, as the drive-thru was in place prior to the adoption of the revised 1986 Zoning Ordinance
which introduced the need for a conditional use permit for drive-thru establishments.
Alderman Glab expressed his dismay that the old sign is being removed. He stated
McDonald's would be losing its identity. He stated he is not impressed with the proposed new
construction prototype.
Mayor Low noted the only issue currently before Council for consideration this evening
is the proposed signage for the site.
Responding to Alderman Blake's inquiry, Mr. Neubauer stated McDonald's will be closed
for approximately four months while under demolition and construction. Alderman Blake
inquired what would happen to the current McDonald's employees at this location. Mr.
Neubauer responded the employees would go to other stores. Their jobs would be held. Some
employees might choose to take advantage of the time off.
Motion by Wimmer, seconded by Condon, to approve variances for signs for the
McDonald's site located at 4411 West Elm Street as follows:
Five Wall Signs having a total square footage of 162 sq ft;
Two Menu Board Signs,48 sq ft each,with a maximum height of 5.30 feet;
Three Directional Signs,4.7 sq ft each,with a maximum height of 3.30 feet;
One Freestanding Sign,96.64 sq ft,with a maximum height of 17 feet.
Voting Aye: Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: Santi.
Motion carried.
RENEWAL OF LEASE AGREEMENT: RIVIERA MARINA, 3302 WEST WAUKEGAN ROAD
City Administrator Maxeiner stated Jerry Danko of D's Marine Service has leased the
Riviera Marina from the City since 2001. Mr. Danko has proven to be a diligent caretaker for the
Page 10
February 1,2010
property and has maximized its potential as a marina. Staff is proposing a two-year lease which
incorporates the same terms as in years past, i.e. 40% of the gross receipts received for slip
rental and winter storage.
Motion by Schaefer, seconded by Blake, to accept Staffs recommendation to approve a
two-year lease with Jerry Danko of D's Marine Service with an expiration of February 29, 2012
for the Riviera Marina property located at 3308 West Waukegan Road, as presented.
Voting Aye: Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: Santi.
Motion carried.
MAYOR STATEMENT AND REPORT
Mayor Low reported the Character Counts! Pillar for February is Citizenship.
Mayor Low also reminded everyone that tomorrow, February 2, 2010, is Primary
Election Day.
COMMITTEE REPORTS
There were no Committee Reports.
STAFF REPORTS
There were no Staff Reports.
FUTURE AGENDA ITEMS
Alderman Peterson expressed concern that the City of McHenry is not a real pedestrian
or "walk" friendly municipality, particularly during the winter months.
ADJOURNMENT
Motion by Wimmer, seconded by Condon,to adjourn the meeting at 8:40 p.m.
Voting Aye: Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: Santi:
Motion carried.
The meeting was adjourned at 8:40 p.m.
Mayor City Clerk
DATE 1/29/2010 09:59 AM CITY OF MCHENRY PAGE 1
AS-NEEDED CHECKS COUNCIL MEETING 2/8/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
---------------------------------------------------------------------------------------------------------
10010374 100 46 1401 ALLSTATE ARENA 2/6/10PARKS FIELD TRIP 01/07/10 M 010710 332.50 737112
100,46.5110 1001 010710 GLJ9638 332.50 010710
10011001 600 00 2408 BLUE CROSS BLUE SHIELD 0 830865HEALTH & DENTAL PREMIUMS 01/27/10 M 012710 120,780.12 737196
600.00.4310 1001 012710 GLJ9736 113329.49 012710
600.00.4320 1001 012710 GLJ9736 7450.63 012710
10010348 100 9419 FOP UNITS I/II PD UNION DUE 01/31/10 M 010810 969.00 741277
100.214 1001 010810 GLJ9631 969.00 010810
10010732 100 9419 FOP UNITS I/II PD UNION DUE 01/31/10 M 012210 950.00 741277
100.214 1001 012210 GLJ9701 950.00 012210
10010372 XXXXX XXXXX 8527 HOME DEPOT/GECF DEC 2009 MATERIALS & SUPPLIES 01/06/10 M 010610 1,353.24 737111
100.01.6110 1001 010610 GLJ9633 398.87 010610
100.33.6110 1001 010610 GLJ9633 441.36 010610
100.45.6110 1001 010610 GLJ9633 368.75 010610
440.00.8200 1001 010610 GLJ9633 144.26 010610
100-1415IND
10010373 510 31 8527 HOME DEPOT/GECF DEC 2009 MATERIALS & SUPPLIES 01/06/10 M 010610 299.86 509748
510.31.6110 1001 010610 GLJ9633 299.86 010610
10010352 100 9529 IUOE, LOCAL 150 UNION DUES 01/31/10 M 010810 242.55 741278
100.218 1001 010810 GLJ9631 242.55 010810
10010355 100 9528 IUOE, LOCAL 150 UNION ADM DU 01/31/10 M 010810 733.77 741279
100.218 1001 010810 GLJ9631 733.77 010810
10010735 100 9529 IUOE, LOCAL 150 UNION DUES 01/31/10 M 012210 242.55 741280
100.218 1001 012210 GLJ9701 242.55 012210
10010738 100 9528 IUOE, LOCAL 150 UNION ADM DU 01/31/10 M 012210 733.77 741281
100.218 1001 012210 GLJ9701 733.77 012210
10010375 100 XXXXX 14273 MCHENRY SAVINGS BANK INVESTMENT 01/07/10 M 010710 900,000.00 737113
100.110 1001 010710 GLJ9638 900000.00 010710
10010347 100 15019 NATIONAL GUARDIAN LIFE I UNIV. LIFE 01/31/10 M 010810 21.17 741282
100.2191 1001 010810 GLJ9631 21.17 010810
10010731 100 15019 NATIONAL GUARDIAN LIFE I UNIV. LIFE 01/31/10 M 012210 21.16 741282
100.2191 1001 012210 GLJ9701 21.16 012210
10010344 100 15079 NCPERS GROUP LIFE INS. IMRF LIFE 01/31/10 M 010810 304.00 741283
100.2041 1001 010810 GLJ9631 304.00 010810
10010001 100 04 17550 POSTMASTER MCHENRY IL POSTAGE FOR WATER/SEWER BILLS 01/05/10 M 010410 1,062.07 737110
100.04.5310 1001 010410 GLJ9621 1062.07 010410
10011005 100 XXXXX 17644 PRE-PAID LEGAL SERVICES 122659MONTHLY PAYROLL DEDUCTIONS 01/31/10 M 012810 142.45 741284
DATE 1/29/2010 09:59 AM
CITY OF MCHENRY PAGE 2
AS-NEEDED CHECKS COUNCIL MEETING 2/8/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------
100.2192 1001 012810 GLJ9741 142.45 012810
10011006 100 XXXXX 22497 UNITED PARCEL SERVICE 60X485040 UPS CHARGES O1/31/10 M 012810 27.92 741285
100.04.5310 1001 012810 GLJ9741 10.00 012810
100.41.5310 1001 012810 GLJ9741 17.92 012810
10011002 100 XXXXX 22521 UNUM 1332790010V0LUNTARY LIFE INSURANCE O1/31/10 M 012710 788.27 741286
100.2241 1001 012710 GLJ9736 788.27 012710
10011003 100 XXXXX 22521 UNUM 133278LIFE INSURANCE PREMIUMS O1/31/10 M 012710 688.75 741286
100.01.4330 1001 012710 GLJ9736 51.30 012710
100.01.4330 1001 012710 GLJ9736 19.00 012710
100.02.4330 1001 012710 GLJ9736 5.70 012710
100.224 1001 012710 GLJ9736 5.98 012710
100.04.4330 1001 012710 GLJ9736 11.12 012710
100.04.4330 1001 012710 GLJ9736 28.50 012710
100.22.4330 1001 012710 GLJ9736 342.00 012710
100.30.4330 1001 012710 GLJ9736 5.70 012710
100.33.4330 1001 012710 GLJ9736 108.30 012710
100.224 1001 012710 GLJ9736 5.70 012710
100.03.4330 1001 012710 GLJ9736 31.35 012710
100.03.4330 1001 012710 GLJ9736 5.70 012710
100.41.4330 1001 012710 GLJ9736 57.00 012710
100.224 1001 012710 GLJ9736 5.70 012710
100.41.4330 1001 012710 GLJ9736 5.70 012710
10011004 510 XXXXX 22521 UNUM 133278LIFE INSURANCE PREMIUMS O1/31/10 M 012710 116.85 509804
510.31.4330 1001 012710 GLJ9736 59.85 012710
510.32.4330 1001 012710 GLJ9736 57.00 012710
EXPENDED LIQUID ACCRUAL
GRAND TOTALS 1,029,810.00
RECAP TOTALS EXPENDED LIQUID ACCRUAL
FUND TOTALS
100 GENERAL FUND 908,468.91
440 CAPITAL IMPROVEMENTS FUND 144.26
510 WATER/SEWER FUND 416.71
600 EMPLOYEE INSURANCE FUND 120,780.12
+.+ 1,029,810.00
DATE 2/03/2010 11:35 AM CITY OF MCHENRY PAGE 1
LIST OF BILLS COUNCIL MEETING 2/8/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
-------------------------------------------------------------------------
10020049 100 33 1106 ADAMS STEEL SERVICE INC 287810SUPPLIES 02/08/10 0 020210 38.60
100.33.6110 1002 020210 GLJ9753 38.60 020210
10020050 100 33 1106 ADAMS STEEL SERVICE INC 28783SWELDING SERVICES 02/08/10 0 020210 42.00
100.33.6110 1002 020210 GLJ9753 42.00 020210
10020360 100 42 1106 ADAMS STEEL SERVICE INC 287932SUPPLIES 02/08/10 0 020210 6.43
100.42.6110 1002 020210 GLJ9759 6.43 020210
10020051 100 45 1445 AMERIGLASS & MIRROR 3949406 CUSTOM CUT CLEAR LAMINATE 02/08/10 0 020210 397.90
100.45.6110 1002 020210 GLJ9753 397.90 020210
10020052 100 47 1497 ANDERSON, LORI 12/1-1/28 PARKS PROGRAM INSTRUCTOR 02/08/10 0 020210 232.50
100.47.5110 1002 020210 GLJ9753 232.50 020210
10020055 100 33 2039 B&W CONTROL SYSTEMS INTE 148518PUBLIC WORKS GARAGE LUST 02/08/10 0 020210 488.00
100.33.8900 20392 1002 020210 GLJ9753 488.00 020210 488.00
100-PWLUST
10020354 100 XXXXX 6289 BANKCARD SERVICES JAN 2010 TRAINING FEES & SUPPLIES 02/08/10 0 020210 611.70
100.01.5430 1002 020210 GLJ9757 435.50 020210
100.04.5430 1002 020210 GLJ9757 77.50 020210
100.46.6110 1002 020210 GLJ9757 98.70 020210
100.01.5430 1002 020210 GLJ9758 17.50CR 020210
100.04.5430 1002 020210 GLJ9758 17.50 020210
10020355 760 00 6289 BANKCARD SERVICES JAN 2010 TRAINING FEES 02/08/10 0 020210 375.00
760.00.5110 1002 020210 GLJ9757 375.00 020210
10020053 100 22 2141 BEAUDOIN, ROBERT POLICE TRAINIG TRAVEL REIMB 02/08/10 0 020210 203.50
100.22.5420 1002 020210 GLJ9753 203.50 020210
10020054 100 01 2153 BERGGREN, LEE 246735OVERHEAD DOOR REPAIRS 02/08/10 0 020210 107.50
100.01.5110 1002 020210 GLJ9753 107.50 020210
10020369 510 32 2550 BOTTS WELDING & TRUCK SE 486529VEHICLE SAFETY INSPECTION 02/08/10 0 020310 23.00
510.32.5370 1002 020310 GLJ9762 23.00 020310
10020056 100 41 1 CANTER, KATHLEEN PARKS PROGRAM REFUND 02/08/10 0 020210 75.00
100.41.3637 1002 020210 GLJ9753 75.00 020210
10020057 100 01 3157 CENTEGRA OCCUPATIONAL ME 78456 MEDICAL SERVICES 02/08/10 0 020210 24.50
100.01.5110 1002 020210 GLJ9753 24.50 020210
10020058 740 00 7 CENTEX HOMES ACCT 10846RETAINED PERSONNEL REFUND 02/08/10 0 020210 6,662.65
EVERGREEN PARK
740.00.6961 1002 020210 GLJ9753 6662.65 020210
10020059 100 33 6635 CHICAGO INTERNATIONAL TR 1111112902RETURNED PARTS 02/08/10 0 020210 235.06-
100.33.5370 1002 020210 GLJ9753 235.06CR 020210
DATE 2/03/2010 11:35 AM CITY OF MCHENRY PAGE 2
LIST OF BILLS COUNCIL MEETING 2/8/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------
10020060 100 33 6635 CHICAGO INTERNATIONAL TR 112036628 VEHICLE REPAIR PARTS 02/08/10 0 020210 381.81
100.33.5370 1002 020210 GLJ9753 381.81 020210
10020061 100 33 6635 CHICAGO INTERNATIONAL TR 111116843 VEHICLE REPAIR PARTS 02/08/10 0 020210 7.06
100.33.5370 1002 020210 GLJ9753 7.06 020210
10020062 100 33 6635 CHICAGO INTERNATIONAL TR 111116747 VEHICLE REPAIR PARTS 02/08/10 0 020210 11.29
100.33.5370 1002 020210 GLJ9753 11.29 020210
10020063 100 33 6635 CHICAGO INTERNATIONAL TR 111117294 VEHICLE REPAIR PARTS 02/08/10 0 020210 138.57
100.33.5370 1002 020210 GLJ9753 138.57 020210
10020064 100 33 6635 CHICAGO INTERNATIONAL TR 112036666 VEHICLE REPAIR PARTS 02/08/10 0 020210 207.99
100.33.5370 1002 020210 GLJ9753 207.99 020210
10020065 510 32 6635 CHICAGO INTERNATIONAL TR 112036666 VEHICLE REPAIR PARTS 02/08/10 0 020210 207.99
510.32.5370 1002 020210 GLJ9753 207.99 020210
10020066 100 46 2458 COCO KEY WATER RESORT 6/17/10 FIELD TRIP DEPOSIT 02/08/10 0 020210 200.00
100.46.5110 1002 020210 GLJ9753 200.00 020210
10020361 620 00 3509 COMCAST CABLE 2/4-3/3/10HIGH SPEED INTERNET SERVICE 02/08/10 0 020210 74.90
620.00.5110 1002 020210 GLJ9759 74.90 020210
10020067 100 KKXKK 3531 COMED JAN 2010 UTILITIES 02/08/10 0 020210 2,050.61
100.33.5520 1002 020210 GLJ9753 321.80 020210
100.42.5510 1002 020210 GLJ9753 205.91 020210
100.44.5510 1002 020210 GLJ9753 22.08 020210
100.45.5510 1002 020210 GLJ9753 1425.35 020210
100.46.5510 1002 020210 GLJ9753 75.47 020210
10020068 510 32 3531 COMED JAN 2010 UTILITIES 02/08/10 0 020210 323.41
510.32.5510 1002 020210 GLJ9753 323.41 020210
10020069 100 33 3528 COMED DEC/JAN STREET LIGHTING 02/08/10 0 020210 24,395.77
100.33.5520 1002 020210 GLJ9753 24395.77 020210
10020370 510 32 3531 COMED JAN 2010 UTILITIES 02/08/10 0 020310 20.61
510.32.5510 1002 020310 GLJ9762 20.61 020310
10020070 440 00 3537 CONCRETE SOLUTIONS CORP 15404 MECHANICS AREA SUPPLIES 02/08/10 0 020210 158.80
440.00.8200 1002 020210 GLJ9753 SEALER/THIN PATCH/GROUT 158.80 020210
100-1415IND
10020071 440 00 3537 CONCRETE SOLUTIONS CORP 15422 MECHANICS AREA SUPPLIES 02/08/10 0 020210 802.50
440.00.8200 1002 020210 GLJ9753 802.50 020210
100-1415IND
10020072 100 33 3634 CRESCENT ELECTRIC SUPPLY 112150587 ELECTRICAL SUPPLIES 02/08/10 0 020210 10.38
100.33.6110 1002 020210 GLJ9753 10.38 020210
PAGE 3
DATE 2/03/2010 11:35 AM CITY OF MCHENRY
LIST OF BILLS COUNCIL MEETING 2/8/10
'CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT
P.O. PERIOD DATE JOURNAL - DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
-------------------------------------
-------------------------------------------------
10020073 100 01 3634 CRESCENT ELECTRIC SUPPLY 112150594 ELECTRICAL SUPPLIES 02/08/10 0 020210 22.72
100.01.6110
1002 020210 GLJ9753 22.72 020210
10020074 100 33 3634 CRESCENT ELECTRIC SUPPLY 112150802 ELECTRICAL SUPPLIES 02/08/10 0 020210
5.94
100.33.6110
1002 020210 GLJ9753 5.94 020210
10020075 440 00 3634 CRESCENT ELECTRIC SUPPLY 112150687 ELECTRICAL SUPPLIES 02/08/10 O 020210 161.58
440.00.8200
1002 020210 GLJ9753 161.58 020210
100-1415IND
10020076 100 01 3634 CRESCENT ELECTRIC SUPPLY 112151076 ELECTRICAL SUPPLIES 02/08/10 0 020210
27.88
100.01.6110 1002 020210 GLJ9753 27.88 020210
10020371 100 33 3634 CRESCENT ELECTRIC SUPPLY 112-15146SELECTRICAL SUPPLIES 02/08/10 O 020310
79.98
100.33.6110 1002 020310 GLJ9762 79.98 020310
10020372 100 33 3634 CRESCENT ELECTRIC SUPPLY 112-151327ELECTRICAL SUPPLIES 02/08/10 O 020310 54.60
100.33.6110 1002 020310 GLJ9762 54.60 020310
10020373 440 00 3634 CRESCENT ELECTRIC SUPPLY 112-151229MECHANICS AREA SUPPLIES 02/08/10 0 020310 141.48
440.00.8200 1002 020310 GLJ9762 141.48 020310
100-1415IND
10020077 100 22 3757 CUTTING EDGE COMMUNICATI 3393 CELL CAMERA REPLACEMENTS 02/08/10 0 020210 2,000.00
100.22.6270 1002 020210 GLJ9753 2000.00 020210
10020078 620 00 3757 CUTTING EDGE COMMUNICATI 3396 CAMERA REPAIR & MAINTENANCE 02/OB/10 0 020210 1,319.00
620.00.5110 1002 020210 GLJ9753 1319.00 020210
10020289 100 42 4637 DREISILKER ELECTRIC MOTO I680787 SUMP PUMP PARTS & SERVICE 02/08/10 0 020210 490.50 .
100.42.6110 1002 020210 GLJ9755 490.50 020210
10020290 100 01 4760 DURA WAX COMPANY INC, TH 338269SUPPLIES 02/08/10 0 020210 44.55
100.01.6110 1002 020210 GLJ9755 44.55 020210
10020362 100 33 5109 ED'S AUTOMOTIVE/JIM'S MU JAN 2010 VEHICLE SAFETY INSPECTIONS 02/08/10 O 020210 149.00
100.33.5370 1002 020210 GLJ9759 149.00 020210
10020363 510 31 5109 ED'S AUTOMOTIVE/JIM'S MU JAN 2010 VEHICLE SAFETY INSPECTIONS 02/08/10 0 020210 34.00
510.31.5370 1002 020210 GLJ9759 34.00 020210
10020291 100 22 6032 FBI NAA 2/27/10 MONTHLY LUNCHEON MEETING 02/08/10 0 020210 50.00
100.22.5430 1002 020210 GLJ9755 50.00 020210
10020292 100 22 6143 FEDEX 946783705 OVERNIGHT PACKAGE FEE 02/08/10 0 020210 56.60
100.22.5110 1002 020210 GLJ9755 56.60 020210
10020293 440 00 6293 FISCHER BROS FRESH 13161 MATERIALS FOR MECHANICS AREA 02/08/10 0 020210 5,731.25
440.00.8200 1002 020210 GLJ9755 5731.25 020210
100-1415IND
DATE 2/03/2010 11:35 AM CITY OF MCHENRY
PAGE 4
LIST OF BILLS COUNCIL MEETING 2/8/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
--------------------------
--------------------------------
-------------------------------
10020294 100 33 6536 FONE ZONE-MCHENRY, THE MC2186CELL PHONE BATTERY 02/08/10 0 020210 49.99
100.33.6110 1002 020210 GLJ9755 49.99 020210
10020295 100 01 6563 FOX WATERWAY AGENCY 42549 BOAT USER FEE 02/08/10 0 020210 40.00
100.01.6110 1002 020210 GLJ9755 40.00 020210
10020299 100 01 7155 GERAGHTY, MARCI CLOTHING ALLOWANCE REIMB 02/08/10 0 020210 88.76
100.01.4510 1002 020210 GLJ9755 88.76 020210
10020296 100 33 7074 GITZKE, WILLIAM J 11540 2-WAY RADIO PARTS & REPAIRS 02/08/10 0 020210 303.45
100.33.6110 1002 020210 GLJ9755 303.45 020210
10020297 100 22 7074 GITZKE, WILLIAM J 11539 2-WAY RADIO PARTS & REPAIRS 02/08/10 0 020210 279.90
100.22.5370 1002 020210 GLJ9755 279.90 020210
10020298 100 22 7074 GITZKE, WILLIAM J 161.602-WAY RADIO PARTS & REPAIRS 02/08/10 O 020210 161.60
100.22.5370 1002 020210 GLJ9755 161.60 020210
10020374 100 33 7645 GROWER EQUIPMENT & SUPPL 43088 CHAIN SAW 02/08/10 0 020310 379.00
100.33.6110 1002 020310 GLJ9762 379.00 020310
10020300 100 01 8022 HARM'S FARM 14928 HOLIDAY DECORATIONS 02/08/10 0 020210 19.99
100.01.6110 1002 020210 GLJ9755 19.99 020210
10020301 510 32 8027 HARRINGTON INDUSTRIAL PL 2379921 SUPPLIES 02/08/10 0 020210 287.22
510.32.6110 1002 020210 GLJ9755 287.22 020210
10020302 510 32 8027 HARRINGTON INDUSTRIAL PL 2379701 SUPPLIES 02/08/10 0 020210 11.96
510.32.6110 1002 020210 GLJ9755 11.96 020210
10020303 100 33 3662 HERITAGE-CRYSTAL CLEAN L 11381191 PARTS CLEANER SERVICE 02/08/10 0 020210 125.97
100.33.6110 1002 020210 GLJ9755 125.97 020210
10020364 100 XXXXX 8527 HOME DEPOT/GECF DEC/JAN MATERIALS & SUPPLIES 02/08/10 0 020210 678.23
100,01.6110 1002 020210 GLJ9759 19.97 020210
100.01.6270 1002 020210 GLJ9759 158.00 020210
100.33.6110 1002 020210 GLJ9759 320.16 020210
100.42.6110 1002 020210 GLJ9759 27.50 020210
100.45.6110 1002 020210 GLJ9759 152.60 020210
10020365 440 00 8527 HOME DEPOT/GECF DEC/JAN MECHANICS AREA MATERIALS 02/08/10 0 020210 2,326.66
440.00.8200 1002 020210 GLJ9759 2326.66 020210
100-1415IND
10020366 510 XXXXX 8527 HOME DEPOT/GECF DEC/JAN SUPPLIES 02/08/10 0 020210 196.00
510.31.6110 1002 020210 GLJ9759 113.58 020210
510.32.6110 1002 020210 GLJ9759 82.42 020210
10020304 100 47 9580 IRISH PRAIRIE RECREATION 1/11-3/25 POOL RENTAL FOR PARKS PROGR 02/08/10 0 020210 1,100.00
100.47.5110 1002 020210 GLJ9755 1100.00 020210
` PAGE 5
DATE 2/03/2010 11:35 AM CITY OF MCHENRY
LIST OF BILLS COUNCIL MEETING 2/8/10
INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
CLAIM # FUND DEPT VENDOR NAME AMOUNT ACCR DT LIQUIDATED
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION
INVENTORY # LOC UNIT COSTS PROJECT # CODE
----------------------------
___ ------------------------------
6303267 PAINT 02/08/10 0 020210 92.5
10020305 100 33 5521 JC LICHT/EPCO 92.58 020210
100.33.6110 1002 020210 GLJ9755
10020306 100 22 11025 KALE UNIFORMS INC 417498EMPLOYEE UNIFORMS
02/08/10 O 020210 130.17
FOERSTER
100.22.4510
1002 020210 GLJ9755 130.17 020210
10020367 100 45 11290 KIRCHNER FIRE 29045 FIRE EXTINGUISHER SERVICE 02/08/10 0 020210 152.00
100.45.6110 1002 020210 GLJ9759 152.00 020210
10020307 100 22 11640 KREASSIG, DANIEL 1/12/10 MEAL REIMB 02/08/10 0 020210 7.70
100.22.5420 1002 020210 GLJ9755 7.70 020210
10020308 100 22 11640 KREASSIG, DANIEL 1/21-22/10TRAINING MEAL REIMB 02/08/10 O 020210 16.00
100.22.5420 1002 020210 GLJ9755 16.00 020210
10020309 100 22 11640 KREASSIG, DANIEL CLOTHING ALLOWANCE REIMB 02/08/10 0 020210 130.95
100.22.4510 1002 020210 GLJ9755 130.95 020210
10020310 100 33 12142 LEACH ENTERPRISES INC 72133OVEHICLE REPAIR PARTS 02/08/10 0 020210 24.92
100.33.5370 1002 020210 GLJ9755 24.92 020210
10020311 100 33 12142 LEACH ENTERPRISES INC 721848VEHICLE REPAIR PARTS 02/08/10 O 020210 101.34
100.33.5370 1002 020210 GLJ9755 101.34 020210
10020312 100 33 12142 LEACH ENTERPRISES INC 721194VEHICLE REPAIR PARTS 02/08/10 0 020210 101.34
100.33.5370 1002 020210 GLJ9755 101.34 020210
10020313 100 XXXXX 12143 LEE AUTO MCHENRY JAN 2010 VEHICLE REPAIR PARTS 02/08/10 0 020210 493.49
100.22.5370 1002 020210 GLJ9755 65.80 020210
100.33.5370 1002 020210 GLJ9755 427.69 020210
10020314 510 31 12143 LEE AUTO MCHENRY JAN 2010 VEHICLE REPAIR PARTS 02/06/10 0 020210 59.35
510.31.5370 1002 020210 GLJ9755 59.35 020210
10020375 100 41 12746 LUNKENHEIMER, PATTIE CLOTHING ALLOWANCE REIMB 02/08/10 0 020310 106.24
100.41.4510 1002 020310 GLJ9762 106.24 020310
10020376 100 XXXXX 12746 LUNKENHEIMER, PATTIE SUPPLIES RIEMB 02/08/10 0 020310 26.74
100.46.6920 1002 020310 GLJ9762 5.35 020310
100.47.6110 1002 020310 GLJ9762 21.39 020310
10020319 100 01 14067 MCANDREWS PC, THE LAW OF 01 105LEGAL FEES - TRAFFIC 02/08/10 0 020210 6,800.00
100.01.5230 1002 020210 GLJ9755 6800.00 020210
10020377 100 22 14253 MCHENRY COUNTY CHIEFS OF 2/23/10 MONTHLY LUNCHEON MEETING 02/08/10 0 020310 42.00
100.22.5430 1002 020310 GLJ9762 42.00 020310
10020320 100 XXXXX 14296 MCHENRY COUNTY COUNCIL 0 21 DINNER MEETING 1/27/10 02/08/10 O 020210 160.00
100.01.5430 1002 020210 GLJ9755 40.00 020210
100.02.5430 1002 020210 GLJ9755 80.00 020210
DATE 2/03/2010 11:35 AM
CITY OF MCHENRY
LIST OF BILLS COUNCIL MEETING 2/8/10 PAGE 6
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION
ACCOUNT DATE STAT ACCR DT AMOUNT CHECK
P.O. PERIOD DATE JOURNAL DESCRIPTION
AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
-----------------------------------------------------------------------------------------
0.03.5430 1002 020210 GLJ9755
40.00 020210
10020378 100 01 14296 MCHENRY COUNTY COUNCIL 0 12 CENSUS LUNCHEON
02/08/10 O 020310 18.00
MARTIN
100.01.6940 1002 020310 GLJ9762
18.00 020310
10020321 100 01 14258 MCHENRY COUNTY RECORDER DEC 2009 RECORDING FEES
oz/oa/lo 0 ozozlo 121.50
100.01.6940 1002 020210 GLJ9755 121.50 020210
10020322 510 31 14258 MCHENRY COUNTY RECORDER DEC 2009 RECORDING FEES
02/08/10 O 020210 440.00
510.31.6940 1002 020210 GLJ9755 220.00 020210
510.326940 1002 020210 GLJ9755 220.00 020210
10020315 100 04 13025 MDC ENVIRONMENTAL SERVIC 8650102 GARBAGE BAGS 02/08/10 0 020210 4,580.00
100.04.6110 1002 020210 GLJ9755 4580.00 020210
10020368 100 45 13152 MENARDS - CRYSTAL LAKE 35002 SUPPLIES 02/08/10 0 020210 128.96
100.45.6110 1002 020210 GLJ9759 128.96 020210
10020316 440 00 13153 MENARDS - WOODSTOCK 9928 RETURNED ITEMS 02/08/10 0 020210 89.99-
440.00.8200 1002 020210 GLJ9755 89.99CR 020210
100-1415IND
10020317 440 00 13153 MENARDS - WOODSTOCK 9931 SUPPLIES 02/08/10 0 020210 330.00
440.00.8200 1002 020210 GLJ9755 330.00 020210
100-1415IND
10020318 100 41 1 MIHEVC, LAURIE PARKS PROGRAM REFUND 02/08/10 0 020210 78.00
100.41.3637 1002 020210 GLJ9755 78.00 020210
10020324 510 31 15553 NORTH SUBURBAN WATER 3/10-2/11 MEMBERSHIP DUES 02/08/10 O 020210 40.00
510.31.5410 1002 020210 GLJ9755 40.00 020210
10020325 100 30 15553 NORTH SUBURBAN WATER 3/10-2/11 MEMBERSHIP DUES 02/08/10 0 020210 20.00
100.30.5410 1002 020210 GLJ9755 20.00 020210
10020323 100 22 15525 NORTHEAST WISCONSIN TECH SFT36693 TASER RECERTIFICATION 02/08/10 0 020210 195.00
AALTO
100.22.5430 1002 020210 GLJ9755 195.00 020210
10020326 100 01 16177 OFFICE DEPOT INC 5210141001OFFICE SUPPLIES 02/08/10 O 020210 62.23
100.01.6210 1002 020210 GLJ9756 62.23 020210
10020379 100 01 17005 PACE 19887-SEPTLOCAL SHARE DIAL A RIDE 02/08/10 0 020310 7,176.14
100.01.5110 1002 020310 GLJ9762 7176.14 020310
10020327 100 XXXXX 2532 PETROLIANCE LLC 8782170 VEHICLE FUEL 02/08/10 0 020210 1,535.51
100.33.6250 1002 020210 GLJ9756 1454.97 020210
100.01.6250 1002 020210 GLJ9756 80.54 020210
10020328 100 03 2532 PETROLIANCE LLC 8785293 VEHICLE FUEL 02/08/10 0 020210 100.81
DATE 2/03/2010 11:35 AM CITY OF MCHENRY PAGE 7
LIST OF BILLS COUNCIL MEETING 2/8/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------
100.03.6250 1002 020210 GLJ9756 100.81 020210
10020329 100 22 2532 PETROLIANCE LLC 8785298 VEHICLE FUEL 02/08/10 0 020210 2,366.65
100.22.6250 1002 020210 GLJ9756 . 2386.65 020210
10020330 100 45 2532 PETROLIANCE LLC 8785296 VEHICLE FUEL 02/08/10 0 020210 45.94
100.45.6250 1002 020210 GLJ9756 45.94 020210
10020331 510 31 2532 PETROLIANCE LLC 8785295 VEHICLE FUEL 02/08/10 0 020210 226.28
510.31.6250 1002 020210 GLJ9756 226.28 020210
10020332 510 32 2532 PETROLIANCE LLC 8725832 MAINTENANCE FLUIDS 02/08/10 0 020210 197.50
510.32.6110 1002 020210 GLJ9756 197.50 020210
10020333 100 33 2532 PETROLIANCE LLC 8780961 MAINTENANCE FLUIDS 02/08/10 0 020210 416.45
100.33.6250 1002 020210 GLJ9756 416.45 020210
10020334 510 32 2532 PETROLIANCE LLC 8782167 VEHICLE FUEL 02/08/10 0 020210 423.74
510.32.6250 1002 020210 GLJ9756 423.74 020210
10020380 100 45 2532 PETROLIANCE LLC 8788294 VEHICLE FUEL 02/08/10 0 020310 180.24
100.45.6250 1002 020310 GLJ9762 180.24 020310
10020335 100 22 17154 PETTIBONE & CO, P F 19309 EMPLOYEE UNIFORMS 02/08/10 0 020210 276.00
100.22.4510 1002 020210 GLJ9756 276.00 020210
10020336 100 22 17154 PETTIBONE & CO, P F 19308 EMPLOYEE UNIFORMS 02/08/10 0 020210 135.00
100.22.4510 1002 020210 GLJ9756 135.00 020210
10020337 100 01 17154 PETTIBONE & CO, P F 19307 LIQUOR LICENSE CERTIFICATES 02/08/10 0 020210 65.00
100.01.6210 1002 020210 GLJ9756 65.00 020210
10020338 100 41 1 PLUTSHACK, HARLA PARKS PROGRAM REFUND 02/08/10 0 020210 71.00
100.41.3636 1002 020210 GLJ9756 71.00 020210
10020339 510 31 17656 PROSAFETY INC S/651670 EMPLOYEE UNIFORM ITEMS 02/08/10 0 020210 75.00
MACE
510.31.4510 1002 020210 GLJ9756 75.00 020210
10020340 100 33 17656 PROSAFETY INC 2/652010 SUPPLIES 02/08/10 0 020210 248.90
100.33.6110 1002 020210 GLJ9756 246.90 020210
10020341 100 22 19015 RADICOM INC 95960 DISPATCH HEADSET REPAIRS 02/08/10 0 020210 61.50
100.22.5370 1002 020210 GLJ9756 61.50 020210
10020353 100 47 20354 ROCKALL, KRISTIAN 1/18/10 PARKS PROGRAM INSTRUCTOR 02/08/10 0 020210 2,960.00
100.47.5110 1002 020210 GLJ9757 2960.00 020210
10020342 100 41 1 RUECKEMANN, ANDREA PARKS PROGRAM REFUND 02/08/10 0 020210 78.00
100.41.3637 1002 020210 GLJ9756 78.00 020210
DATE 2/03/2010 11:35 AM CITY OF MCHENRY PAGE 8
LIST OF BILLS COUNCIL MEETING 2/8/10 ,
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
-------------------------------------------
---------------------------------
10020381 100 46 19764 RUSHING, RHONDA 2/2KNIT101PARKS PROGRAM INSTRUCTOR 02/08/10 0 020310 150.00
100.46.5110 1002 020310 GLJ9762 150.00 020310
10020343 740 00 20430 SEC GROUP INC 65411 PATRIOT ESTATES 02/08/10 0 020210 192.50
740.00.5220 1002 020210 GLJ9756 192.50 020210
10020344 440 00 20430 SEC GROUP INC 65478 2010 STREET PROGRAM 02/08/10 0 020210 75,000.00
440.00.8600 1002 020210 GLJ9756 75000.00 020210
270-STPROGRAM
10020345 440 00 20430 SEC GROUP INC 65420 LEGEND LAKES BUILDOUT 02/08/10 0 020210 466.25
440.00.5110 1002 020210 GLJ9756 466.25 020210
440-KIMBALL
10020346 580 32 20430 SEC GROUP INC 65416 SEWER SYSTEM IMPROVEMENTS 02/08/10 0 020210 5,078.76
580.32.8500 1002 020210 GLJ9756 5078.76 020210
580-SWWTP
10020347 580 31 20430 SEC GROUP INC 65418 EAST SIDE WATER MAIN EXTENSION 02/08/10 0 020210 5,579.05
580.31.8500 1002 020210 GLJ9756 5579.05 020210
580-RT120WATE
10020348 230 00 20252 SHARPE, TIMOTHY W 1/20/10 PROFESSIONAL SERVICES 02/08/10 0 020210 2,000.00
230.00.5110 1002 020210 GLJ9756 2000.00 020210
10020349 760 00 20252 SHARPE, TIMOTHY W 1/20/10 PROFESSIONAL SERVICES 02/08/10 0 020210 1,900.00
760.00.5110 1002 020210 GLJ9756 1900.00 020210
10020382 XXXXX XXXXX 20668 SHAW SUBURBAN MEDIA 10474 LEGAL ADVERTISING 02/08/10 0 020310 303.40
740.00.6960 1002 020310 GLJ9762 88.00 020310
100.01.5330 1002 020310 GLJ9762 215.40 020310
10020383 100 01 20668 SHAW SUBURBAN MEDIA 100160LEGAL ADVERTISING 02/08/10 0 020310 77.60
100.01.5330 1002 020310 GLJ9762 77.60 020310
10020350 100 22 20311 SIRCHIE FINGER PRINT LAB 537589SUPPLIES 02/08/10 0 020210 70.15
100.22.6210 1002 020210 GLJ9756 70.15 020210
10020351 100 22 20311 SIRCHIE FINGER PRINT LAB 5359229 SUPPLIES 02/08/10 0 020210 30.90
100.22.6210 1002 020210 GLJ9756 30.90 020210
10020356 100 XXXXX 20733 ST PAULS EPISCOPAL CHURC FEB 2010 PARKS PROGRAMS RENTAL SPACE 02/08/10 0 020210 608.20
100.46.5110 1002 020210 GLJ9757 163.00 020210
100.47.5110 1002 020210 GLJ9757 445.20 020210
10020357 100 22 22396 ULTRA STROBE COMMUNICAIT 5746 VEHICLE REPAIR PART 02/08/10 0 020210 32.63
100.22.5370 1002 020210 GLJ9757 32.63 020210
10020384 100 XXXXX 22497 UNITED PARCEL SERVICE 60X485050 UPS CHARGES 02/08/10 O 020310 37.51
100.30.5310 1002 020310 GLJ9762
20.12 020310
100.22.5310 1002 020310 GLJ9762 17.39 020310
DATE' 2/03/2010 11:35 AM CITY OF MCHENRY PAGE 9
LIST OF BILLS COUNCIL MEETING 2/8/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
-----------------------------------------------------------------------------------
10020358 510 31 24299 WIRCH, STEVE 2/10/10 CERTIFICATION REFRESHER COU 02/08/10 0 020210 15.00
510.31.5430 1002 020210 GLJ9757 15.00 020210
10020359 100 33 27295 ZIMMERMAN, BOB CLOTHING ALLOWANCE REIMB 02/08/10 0 020210 27.80
100.33.4510 1002 020210 GLJ9757 27.80 020210
EXPENDED LIQUID ACCRUAL
GRAND TOTALS 177,060.65
RECAP TOTALS EXPENDED LIQUID ACCRUAL
FUND TOTALS
100 GENERAL FUND 66,181.20 488.00
230 AUDIT EXPENSE FUND, 2,000.00
440 CAPITAL IMPROVEMENTS FUND 85,028.53
510 WATER/SEWER FUND 2,581.06
580 UTILITY IMPROVEMENTS FUND 10,657.81
620 INFORMATION TECHNOLOGY FUND 1,393.90
740 RETAINED PERSONNEL ESCROW 6,943.15
760 POLICE PENSION FUND 2,275.00
*., • 177,060.65 488.00
:i
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Bill Hobson, Assistant City Administrator
FOR: February 11, 2010 Regular City Council Meeting
RE: Soap Box Derby 2010
Recommendation: To approve the requests made by the Kiwanis Club of McHenry to 1)
host 8' Annual All American Soap Box Derby on June 12, 2010 (rain date June 13, 2010;
2) practice event on June 5, 2010 (rain date June 6, 2010); 3) authorize city support
services and closure of certain portions of Waukegan and Green Streets in conjunction with
the event; and, 4) waiver of all associated fees.
Attached is a letter from the Kiwanis Club of McHenry requesting permission to hold the
8tn Annual All American Soap Box Derby on Saturday, June 12, 2010, from 7:00 AM to
6:00 PM and a practice run on Saturday, June 5" from 9:00 AM to 12:00 PM. The event
will begin with a 15-minute parade at 9:00 AM staged in the First Methodist Church
parking lot. The parade, led by a squad car, will be comprised of race participants, Mayor
Low, Little Miss Peanut, Miss McHenry, a small marching band, and a fire truck. The race
will run from 9:30 AM to 4:30 PM with an awards ceremony at 4:45 PM.
The Kiwanis Club of McHenry will promote and staff the derby and is responsible for
notifying residents in the area of the event. Requested rains dates are June 6tn for the
practice run and June 13t' for the derby.
The following city services are requested for the event:
1 . Street Closing. Closure of Waukegan Road from Third Street to East Campus from
7:00 AM to 6:00 PM on the day of the event, 9:00 AM to 12:00 PM on the
practice day, and intermittent closure of Green Street at Waukegan Road while the
race is underway. Through-traffic will be permitted between races except during
the parade and final heats.
2. Police Support. Police Officers for traffic control during the event at Waukegan
Road/Green Street intersection.
3. Signage and Barricades. Signage, barricades, and traffic cones to alert drivers in
the area of road closures.
4. Bleachers and Trash Receptacles. Six sets of bleachers and additional trash
receptacles setup along Waukegan Road.
5. Reviewing Stand and Public Address System. Setup of a reviewing stand and
public address system near the finish line.
C///!1 /� i j // CHARTERED:
(iVVL, +� J l/G NOVEMBER 28, 1955
of ffic—Aefiry
P. 0. BOX 1061
McHENRY, ILLINOIS 60051-1061
January 25, 2010
Mayor Sue Low and
Members of McHenry City Council
333 South Green Street
McHenry, IL 60050
Dear Mayor and City Council:
a
The Kiwanis Club of McHenry is looking forward to holding the 2010 Soap Box
Derby. While the times and location remain the same there is a slight change in
dates.
Rather than having a two week gap between the practice runs and the race we
would like to experiment with scheduling them one week apart. It should make
the practice runs of greater benefit to new drivers by keeping the experience
fresh in their minds on race day allowing rookie entrants to better compete
against the experienced ones. The dates we are requesting are:
Saturday, June 5...........Practice
Sunday, June 6.............Practice rain date
Saturday, June 12.........Soap Box Derby
Sunday, June 13............Derby rain date
As in the past, assistance from the City of McHenry with certain pieces of
equipment and traffic control would be greatly appreciated. Without the City's
help the event could not happen.
The Kiwanis club anticipates another successful Soap Box Derby and
respectfully asks the City of McHenry to grant our request for the above dates.
Since
Mari ngel
erby irector
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Bill Hobson,Assistant City Administrator
FOR: February 8,2010 Regular City Council Meeting
RE: Athletic Field Rental Policy and Fee Structure
ATTACHMENTS: Parks &Recreation Committee Minutes 1/13/10
Athletic Field Rules &Regulations (revised May 2007)
COMMITTEE RECOMMENDATION: To approve the attached rental policy and fee
structure revisions for the use of city athletic facilities.
Background. Over the last few years the Parks and Recreation Department has seen an increase
in the number of organizations requesting to use city athletic facilities. This increase has a direct
impact on staff and field maintenance costs. Staff felt it was important to review the field use
fees to ensure that the expenses of the city for these uses are being covered through user fees.
Equally important is the need to standardize fees.
A staff recommendation was presented to the Parks & Recreation Committee on 1/13/10 to
revise the existing fee schedule to assess non-affiliated youth and adult teams/leagues based on a
per field basis. The revised fee structure is as follows:
1. That the following organizations be exempt from field use fees:
a. McHenry Baseball Association;
b. McHenry Pigtail League;
c. McHenry Area Soccer Federation;
d. McHenry Jr. Warriors Football;
e. McHenry Shamrocks Baseball;
f. McHenry High School District 156;
2. That the following rental fees be established:
Field Current Proposed
a. Petersen Park Field#2 $25/game weekday $50/game
$50/game weekend
b. All other ball fields $25/game weekday $25/game
$50/game weekend
c. Soccer/Lacrosse fields $25/game weekday $50/game
$50/game weekend
d. Field Lighting $25/2 hours $25/2 hours
$15/each addl. Hour
Analysis. Direct costs have been calculated for ball field maintenance purposes. On average,
direct costs for personnel, supplies, and equipment usage amount to approximately $38 per
game. However, maintenance on the larger ball fields (baseball) cost more than the smaller
fields (softball). Direct costs for soccer fields are comparable to the larger ball diamonds. As
such, the fee schedule proposal shows a fee of $50 per game for Petersen Field #2 and the
soccer/lacrosse fields with a fee of$25 per game for other ball fields.
Staff reviewed the fees of surrounding communities to determine if the new fees are reasonable.
The proposed fees are comparable to other local communities with similar facilities. Results
showed that of the 12 agencies polled, a median ball field rental of$23 per game. There were
additional costs for lighted fields and in some cases for field preparation.
The athletic league scheduling meeting has been set for Wednesday, February 17, 2010. Staff
would like the new fees approved so that they can be implemented for that meeting.
pARKS AND RECREATION COMMITTEE MEETING
Wednesday,January 13,2010
Aldermen's Conference Room, 7:00 p.m.
In Attendance: Committee Members: Chairman Alderman Peterson, Alderman Sand, and
Alderman Schaefer. Absent: None.
Also in Attendance: Alderman Blake, Assistant City Administrator Hobson, Director of Parks
and Recreation Merkel, Superintendent of Forestry and Park Planning Schmidt, Superintendent
of Recreation Witt, Athletic Programs Coordinator Lunkenheimer and Deputy City Clerk
Kunzer.
Chairman Alderman Peterson called the meeting to order at 7:00 p.m.
Public Input
There was no one in attendance who wished to address the Committee during the Five Minutes
of Public Input.
2010 Committee Meeting Schedule and Proposed Tonics for Discussion
Chairman Peterson stated the proposed meeting schedule for 2010 would be as follows with all
meetings to begin at 7 p.m. in the Aldermen's Conference Room:
Wednesday January 13, 2010 (tonight)
Wednesday February 17, 2010 Athletic League Scheduling Meeting
Wednesday May 12, 2010
Wednesday September 8, 2010
Wednesday November 10, 2010.
Chairman Peterson suggested the following topics be included on the upcoming agendas:
• Athletic Field Rental Policy January
• Skate Park Rehabilitation/wood ramps May
• Fort McHenry Renovation May
• Disc Golf Alternate Location May/September
• Dog Park Alternate Location May/September.
Alderman Santi noted the number of meetings has been reduced. He inquired why no meetings
were scheduled in March or April. Director Merkel responded with the lack of large capital
projects to work on in light of the current economy, Staff is suggesting the Committee might not
require as many meetings. He noted additional meetings could be scheduled if warranted.
Alderman Santi stated he would like to discuss establishment of the Dog Park sooner in the year.
Brief discussion followed regarding potential sites for the Dog Park. Alderman Santi asked Staff
to explore scheduling a March or April meeting in order to discuss the establishing of the Dog
Park
Parks and Recreation Committee Meeting
January 13, 2010
Page 2
Motion by Santi, seconded by Schaefer, to accept the proposed 2010 Parks and Recreation
Committee Meeting Schedule and proposed discussion items as presented.
Voting Aye: Santi, Schaefer,Peterson.
Voting Nay: None.
Absent: None.
Motion carried.
Discussion Regarding Athletic Field Rental Policy and Fee Structure
Director Merkel stated Staff collected information from 12 area agencies regarding baseball and
soccer field rental and use. The information sought included:
• Field rental charges;
• Field preparation charges;
• Field lighting charges;
• Fee waiver policies;
• Field rental policies.
Director Merkel noted Staff intends to utilize the field rental policy with regard to baseball,
soccer, softball, football and lacrosse. Historically, the City has not charged McHenry Baseball
Association, McHenry Shamrocks Baseball, McHenry Pigtail League, McHenry Area Soccer
Federation or the McHenry Jr Warriors Football League for field usage. These organizations
have partnered with the City in the past to participate in cost-share of field improvements such as
fencing, signs, scoreboard and the like. Due to the complex nature of intermingling of leagues
and offshoot organizations, Staff believes it is time to establish a field rental policy and fee
structure to create uniformity in charging park users for field usage.
Director Merkel stated Staff has reviewed the response received from area agencies and has
recommended the following fees be implemented for organizations other than the five specific
ones who regularly participate in field upgrades and maintenance expenditures. The proposed
schedule is as follows:
Petersen Park Field#2 $50/day
All other ballfields $25/day
Soccer/Lacrosse fields $50/day
Field Lighting $25/2 hrs
$15 each additional hr
Director Merkel further noted the City does not charge McHenry High School District 156 as the
terms of field use are covered in the intergovernmental agreement entered into with the City
regarding the improvements to Petersen Park Field 42.
Alderman Schaefer concurred that all other users not specified (i.e. McHenry Baseball
Association, McHenry Shamrocks Baseball, McHenry Pigtail League, McHenry Area Soccer
Parks and Recreation Committee Meeting
January 13, 2010
Page 3
Federation, and McHenry Jr Warriors Football League) should be assessed a fee for field usage.
He noted it makes sense to charge all other organizations for use of City facilities.
A lengthy discussion followed regarding whether all offshoots of the five specified leagues
should be granted the same privileges as their parent organization, even if a majority of the
players on a team do not reside within the City. Assistant City Administrator Hobson noted any
team which is affiliated with the MBA should be considered as exempt from paying fees as the
MBA has entered into an agreement for field use and monetary participation in field upkeep
expenses (particularly as the MBA is financially contributing to the recent upgrade to Petersen
Park Field 92).Discussion continued.
Assistant City Administrator Hobson noted each of the five specified organization are doing the
City a service by organizing the leagues.
Alderman Schaefer opined if a team is part of the MBA no fees should be charged to the team
for using a City field.
Superintendent Witt stated it is Stairs request that a policy be established regarding fees to be
charged to all entities other than the specified five organizations. It is also necessary to determine
if the fees should be charged per day, per game or for a specific time period (i.e. 3 hours).
Program Coordinator Lunkenheimer suggested there should be consistency in covering the
City's cost for field prep,lighting, etc.
Chairman Peterson inquired if the Committee concurred with Staff on the policy establishing that
the specified organizations not be charged for field use but that all others be charged a fee for
field use and lighting provided.
Alderman Santi noted the suggested fee schedule is reasonable. He stated he is satisfied with
Staff s recommendation.
Alderman Schaefer concurred with the proposed fee schedule. He noted it is good for the
department to have guidelines. If a new team requests field usage they would have to pay the
required fees unless the team is affiliated with one of the five established organizations.
A lengthy discussion followed regarding whether the fees should be charged on a per day, per
game, per field, or per hours used basis. Superintendent Witt noted it would be easiest to track on
a per field basis. It was Stafrs suggestion to eliminate the separate rate for weekday use versus
weekend use.Discussion continued.
i
r,
Parks and Recreation Committee Meeting
January 13, 2010
Page 4
Assistant City Administrator Hobson suggested the fee could be assessed at hourly blocks of
time basis. Discussion continued. Superintendent Witt noted most agencies charge on a per game
basis. This option would be easiest for Staff to oversee and manage.
Alderman Santi stated the City should charge on a per game basis. Chairman Peterson concurred
with Alderman Santi.
Alderman Schaefer inquired if the City charges on a per game basis, how would the City charge
for field use for practices. Coordinator Lunkenheimer responded the City does not charge for
practices as there is no field prep involved.
Suggestion was made that the fee structure be established. If potential users are unhappy with the
rental fees, it would be their option to go before Council to request a partial waiver of fees.
Chairman Peterson noted this discussion is about a park user fee. The entities that are using these
facilities should have to participate in their upkeep and maintenance by paying a user fee.
Motion by Schaefer, seconded by Sand, to recommend to the City Council that the following
field rental police and fee structure be established regarding athletic field usage in the City:
1. That the following organizations be exempt from field use fees:
a. McHenry Baseball Association;
b. McHenry. Pigtail League;
c. McHenry Area Soccer Federation;
d. McHenry Jr Warriors Football;
e. McHenry Shamrocks Baseball;
f McHenry High School District 156;
2. That the following rental fees be established:
a. Petersen Park Field 92 $50/game
b. All other ballfields $25/game
c. Soccer/Lacrosse fields $50/game
d. Field Lighting $25/2 hours
$15/each additional hour
Voting Aye: Sand, Schaefer,Peterson.
Voting Nay: None. _
Absent: None.
Motion carried.
Superintendent Witt asked if she could proceed to draft agreements with each of the affiliated
agencies. Assistant City Administrator Hobson responded the agreements could be prepared but
would require Council consideration and approval.
Parks and Recreation Committee Meeting
January 13, 2010
Page 5
Staff Reports to Committee
There were no Staff Reports.
New Business
Alderman Schaefer inquired if something could be done to replace/repair/upgrade the fencing
along the sidelines on the fields where the McHenry Pigtail League plays. He noted the fences
were extremely low and foul balls often go back into the dugout or straight back into the stands.
Assistant City Administrator Hobson replied Staff had investigated replacing the sideline fencing
on Field #4 and the cost came in at $30,000. At this time Staff is reviewing possible funding
mechanisms to facilitate the fencing upgrades. Alderman Schaefer noted that fences at Fields#3,
#4 and#5 are in need of upgrade/replacement.
Adiournment
Motion by Santi, seconded by Schaefer, to adjourn the meeting at 8:23 p.m.
Aye: Santi, Schaefer, Peterson.
Nay: None.
Absent: None.
Motion carried.
Res fully submi ,
Robert J.Peterso hairman
ATHLETIC FIELDS (Softball,Baseball, Soccer) Revised:May 2007
RULES AND REGULATIONS
➢ Ball fields and soccer fields are on a first come,first serve basis,unless reserved ahead of time.Youth/Adult leagues and
tournaments have first priority.
➢ Group I Fee—Weekend Picnic Group or Weekday Group
The rental fee for groups who have reserved a picnic shelter on a weekend,or groups reserving a field on a weekday is$50
($25 reservation fee(per day)/$25-deposit fee). Only one deposit fee(a separate check)required per rental group. There are
no field preparations for these rentals.
➢ Group II Fee—Weekend with Field Preparation
The rental fee for groups reserving a field on the weekend is$100($50 reservation fee(per day)/$50 deposit fee).Only one
deposit fee(a separate check)required per rental group.
➢ Light Fee—The cost to have the lights on will be$25 for the first 2 hours and$15 per hour for any additional time.
➢ All rental fees and deposits must be paid upon application of permit for any park facilities,otherwise facilities will not be
held for the group.Reservations are not final until payment and forms are completed.Reservations cannot be made over the
phone and must be made in person.
➢ Spectator Formula: Number of teams x 15=
Number of players x 2=
Total number of spectators:
➢ If you anticipate a spectator crowd of over 200,additional portable washrooms may be required at your expense.
➢ Beer or wine may be allowed in the park ONLY with proper permitting and approval from the McHenry City Council.
Permits for beer or wine should be submitted three(3)weeks prior to the event.
➢ The Parks and Recreation Department provide bases and soccer nets for scheduled"Group II"games.
➢ Ball fields are only dragged and prepared on weekdays. Soccer fields are lined once very two(2)weeks. Group II rentals will
have other field preparations if necessary.
➢ All garbage will be removed by applicant or placed in proper containers on site on the permit date.
➢ In the event of rain,ball field reservations can be transferred to an alternate date.Rain-out dates will not be refunded.Rain
dates cannot be made in advance.
➢ Vehicles must be parked in designated areas only.Vehicles are not allowed on the grass.Violators will be ticketed by the
Police Department.
➢ PETS ARE NOT ALLOWED IN ANY PARK AREA.Violators are subject to fines of not less than$25.00 but no more
than$500.00(as per ordinance MC-87-430).
➢ Reservations will not be given which conflict with any Parks and Recreation Department sponsored activities.
➢ The Parks and Recreation Department reserves the right to terminate any permit if the group violates any rules or regulations.
➢ All organized athletic leagues/Group II rentals must provide the City of McHenry with a copy of their Certificate of
Insurance, a league schedule and a copy of the team rosters(if applicable)prior to league play.Payment of fees must be made
prior to any scheduled league games.Resident and affiliated youth/adult leagues will have priority in scheduling.
➢ Any change in scheduled games must be approved by the Parks and Recreation office to avoid conflicts in league schedules.
➢ The Parks and Recreation Department reserves the right to cancel athletic field reservations in the event of wet weather
conditions that could result in damage to turf areas.
McHenry Parks&Recreation Department
333 S.Green Street,McHenry,IL 60050
(815)363-2160/(815)363-3186(fax)
forms\athletic field application
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Douglas Martin, Deputy City Administrator
FOR: February 8, 2010 Regular City Council Meeting
RE: Boone Creek Unit Six Road Improvement Contribution
Background. The final plat for Boone Creek Unit Six Subdivision was presented for
approval to the City Council in March of 2003 (city council minutes attached). Boone Creek
Unit Six is known today as Abbey Ridge Subdivision (location map attached). A portion of
the discussion at the City Council meeting in March of 2003 centered around the addition of a
left-hand turn lane into the development off of Crystal Lake Road from either Remington
Trail on the southern end of the development or Glenbrook Trail on the northern end. Dave
Backhaus and Roger Gerstad (Boone Creek Venture), developers of the subdivision,
subsequently agreed to contribute $50,000 to be used toward a left-hand turn lane into the
development with the understanding that the$50,000 would bereturned to the developer if the
improvement was not constructed by March 2010. At the time, it was believed that future
development on the east side of Crystal Lake Road would facilitate the construction project
within that time period.
Analysis. A current estimate, using Illinois Department of Transportation (IDOT)
construction standards, for a left-hand turn lane at this location greatly exceeds $100,000.
The city does not currently have the discretionary funds to apply to the city's portion of the
turn lane nor is there development activity in this area to cost share on the improvement. As
such, staff recommends complying with the terms of the original agreement by returning the
$50,000 to the developer.
Recommendation. Staff recommends refunding the $50,000 Crystal Lake road improvement
contribution to Boone Creek Venture.
r1PPROVAL OF FINAL PLAT OF BOONE CREEK UNIT 6
Mayor Althoff informed Council Boone Creek Venture is requesting Final Plat
approval for Boone Creek Unit 6, located on the west side of Crystal Lake Road opposite
Glenbrook Trail. It was noted Unit 6 is the final residential unit in the Boone Creek
development.
Mayor Althoff noted the presence in the audience of David Backhaus, a partner in
Boone Creek Venture, Robert Shannon of Gerstad Builders and Attorney James Cowlin,
representing the Applicants.
Director Napolitano stated the property is zoned RS-3 around the perimeter,
adjacent to the Winding Creek Subdivision, and RM-1 and RM-2 on the interior portion of
the property. He noted the developer was granted zoning and preliminary subdivision plat
approval for no more than 31 single-family lots on the RS-3 portion of the property.
Director Napolitano noted on the RM-1 portion of the property the developer was
allowed no more than 40 townhome units and on the RM-2 portion of the property the
developer was allowed no more than 130 condominium units in three-story buildings.
Director Napolitano stated the Final Plat presented to the Planning and Zoning
Commission and Council is in substantial conformance with the Preliminary Plat previously
approved by the City with the following modifications:
• Rather than 40 townhome units and 130 condominiums Applicant is proposing 170
townhome units; and
• The two access roads on the interior of the multi-family portion of the project,
Whitaker Trail and Stoneridge Trail, would be private roads.
Director Napolitano noted a third issue, not addressed in the original Annexation
Agreement, but identified at the Planning and Zoning Commission, is the need for a
northbound left turn lane on Crystal Lake Road into the development.
It was noted, after meeting with Staff, the following solutions were proposed to
satisfy concerns:
1. Townhome vs. Condominium. The Applicant indicated the market conditions have
changed regarding traditional condominiums, noting there is no change in the
number of proposed units to be constructed on the property.
a. Staff indicated no,concerns with the proposed change.
2. Public vs. Private Streets. The Applicant proposes installation of decorative
entrance gates and to mark the roads as "private roads" giving the impression of an
exclusive area. The Applicant believes this to be consistent with the private drive
that would have been constructed to serve the condominium units.
a. Staff indicated this adequately addressed the City's concerns.
3. Left Turn Lane into the Development. Applicant proposes providing to the City of
McHenry half the cost of installation of a left turn lane, up to $50,000, for future
improvement of Crystal Lake Road, to be deposited with the City of McHenry for a
period of seven (7) years. If, after the 7-year period, the improvements are not
constructed, the Applicant will be refunded the money.
a. Staff suggests accepting the cash donation of $50,000 to be used toward
future improvements.
Alderman Glab expressed concern regarding the issue of townhome units versus
condominium units. Responding to Alderman Glab's inquiry, City Attorney Cahill opined
there existed no sufficient difference between townhome units and condominium units to
merit a Public Hearing.
Alderman Glab expressed concern regarding future maintenance of the private
streets. Mr. Backhaus responded, stating the private roads would meet all City standards.
Responding to Alderman Murgatroyd's inquiry regarding whether the $50,000
donation was targeted for improvements on Crystal Lake Road, Bull Valley Road or both,
Mr. Backhaus stated the $50,000 is proposed for Crystal Lake Road improvements only.
Director Napolitano, responding to Alderman Murgatroyd's request for clarification
regarding RMA and RM-2 zoning, stated it was a matter of the number of bedrooms per
unit requiring a certain number of square footage.
Alderman Murgatroyd suggested inclusion of the following language in the
Covenants and on the Final Plat:
• The private roads are currently and will remain private roads; and
• The detention pond is a common area and maintenance of the detention pond will
be the responsibility of the homeowners.
Alderman Glab expressed concern with soil conditions and drainage. Director
Napolitano stated City Engineer Baxter & Woodman has reviewed and approved the
engineering plans submitted regarding drainage. Robert Shannon of Gerstad Builders
informed Council soil samples were taken and analyzed.
Responding to Alderman Murgatroyd's inquiry, Mr. Backhaus stated the build-out
will be completed in three to four years. Mr. Backhaus stated he was agreeable to
depositing $50,000 with the City of McHenry for future improvements, at either intersection
on Crystal Lake Road, with the understanding, if, after a 7-year period, improvements have
not been constructed, the City of McHenry would refund the $50,000 to the Applicants.
Motion by Bolger, seconded by Low, to direct Staff to prepare an Ordinance
approving the Final Plat of Subdivision for Boone Creek Unit No. 6, subject to the
following:
• The Final Plat is to be recorded within six months of Council approval;
• Inclusion of the following language in the Covenants and on the Final Plat:
o The private roads are and will remain private roads; and
o The detention pond is a common area and maintenance of the detention
pond will be the responsibility of the homeowners.
• The deposit of $50,000 for future improvements at either intersection on Crystal
Lake Road, with the understanding, if, after a 7-year period, improvements have not
been constructed, the City of McHenry would refund the $50,000 to Applicants.
Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer.
Voting Nay: None.
Absent: None.
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