HomeMy WebLinkAboutPacket - 12/20/2010 - City Council city of McHenry
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333 South Green Street _ _ q www.ci.mchenry.il.us
McHenry,Illinois 60050-5495
Mayor's Office
(815) 363-2108
Fax (815) 363-2119 AGENDA
REGULAR CITY COUNCIL MEETING
Administration Monday, December 20, 2010, 7:30 PM
(815) 363-2100
Fax (815) 363-2119
Construction and 1. Call to Order
Neighborhood Services
(815) 363-2170 2. Roll Call
Fax (815) 363-2173
3. Public Input Session: 10 Minute Limitation
Finance Department
(815) 363-2100 4. Consent Agenda:
Fax (815) 363-2119
Parks and Recreation A. Request to advertise for bids for printing of 2011 Parks brochure and City
(815) 363-2160 Newsletter;
Fax (815) 363-3186 B. Resolution establishing 2011 City Council meeting dates;
C. December 13, 2010 City Council meeting minutes; and
Police Non-Emergency D. List of Bills.
(815) 363-2200
Fax (815) 363-2149 5. Resolution initiating Referendum to amend Municipal Code to allow for appointment of
City Treasurer
Public Works
(815) 363-2186 6. Vehicle Sticker Application Production Agreement and Vehicle License Software
Fax (815) 363-2214 Agreement with Third Millennium Associates for municipal vehicle sticker sales
7. Mayor Statement and Reports
Mayor 8. Committee Reports
Susan E. Low
City Clerk 9• Staff Reports
Janice C. Jones
10. Future Agenda Items
Treasurer
Steven C. Murgatroyd 11. Adjournment
Aldermen
Posted: December 15, 2010
WARD 1
Victor A. Santi
WARD 2
Andrew A. Glab
WARD 3
Jeffrey A. Schaefer
WARD 4
Geoffrey T. Blake
WARD 5
Richard W. Wimmer
WARD 6
Robert J. Peterson
WARD 7
Geri A. Condon
CONSENT AGENDA
The Consent Agenda for the December 20, 2010, City Council meeting consists of
the following items:
A. Request to advertise for bids for printing of 2011 Parks brochure and City Newsletter;
B. Resolution establishing 2011 City Council meeting dates;
C. December 13, 2010,City Council meeting minutes; and
D. List of Bills.
CONSENT AGENDA
To: Mayor Low and City Council
Fm: Bill Hobson, Assistant City Administrator
For: December 20, 2010 Regular City Council meeting
Re: Authorization to advertise for bids for printing of 2011 Parks
brochures and City Newsletters.
Attachment: Bid Document
Background. As Council will recall, staff reduced the cost of printing the
seasonal Parks brochures and City Newsletters to comply with a reduction in
budget allowances. Currently, the City Newsletter is printed and mailed in March
and June while posting online on the city website in September and December.
Approximately 15,000 copies are printed and mailed for each issue (March and
June).
The number of Parks brochures printed has been reduced as well. Copies are
mailed only to participants who were enrolled in programs for the past two.years.
Analysis. Anticipated cost of printing the documents is $14,100, based on the
city's current contract with John S. Swift Company. Below is a breakdown of the
costs:
Copies Cost
City Newsletter March issue (16 pages) 15,000 $3,250
June issue (20 pages) 15,000 $3,850
Park Brochure Summer (40 pages) 6,000 $2,800
Fall (32 pages) 6,000 $2,100
Winter/Spring (32 pages) 6,000 $2,100
Staff is seeking authorization to seek bids for printing the City Newsletter and
Park brochure as outlined in the attached bid document.
If approved, bid opening will be scheduled for January 11, 2011, and a
recommendation for award of bid will be presented to the City Council in late
January.
REQUEST FOR PROPOSALS
The City of McHenry is seeking bids on the cost of 15,000 copies of the City newsletter two
times in one year and 6,000 copies of the McHenry Parks and Recreation Department program
brochure three times in one year. Attached are recent copies of each publication for reference
purposes.
GENERAL CONDITIONS
A. Bids will be received no later than 11:00 am,Tuesday, January 11, 2011 and shall be
delivered in sealed envelopes and marked with the enclosed sticker to the City of
McHenry, Office of the City Clerk, located at 333 South Green Street, McHenry, Illinois
60050. All envelopes shall be marked: "Printing Services—Open Tuesday, January 4,
2011".
B. Bids shall be submitted on the attached form and signed.
C. Bids shall be accompanied by three references and include samples of similar jobs.
D. All prices shall be shown even if not specified on the bid form and may include
alterations, reversals, screens and halftones. Prices should not include any State,
Federal and/or sales taxes.
E. Printer shall indicate the guaranteed number of working days required for delivery.
F. The McHenry City Council will consider awarding the contract on Monday,January 17,
2011.
CITY NEWSLETTER SPECIFICATIONS
It is the intent of these specifications to provide a quality publication complete in every respect,
whether specified in exact detail here or not. The newsletter document will be supplied on
computer disc or emailed in PageMaker program.
Quantity: 2 newsletters 15,000 each
Size: 8%" x 11"
No. of Pages: Including cover: maximum of 20
Paper Stock: 70# recycled ivory/cream color
Ink: Black
Photos: Provided in digital format, all others to be scanned by printer
Binding: Fold, collate and staple on 11" side
Proofs: Final color page layouts to be proofed by City staff before final print
Delivery: In bulk pre-sort carrier routes to McHenry Post office, 4530 W. Crystal
Lake Rd, McHenry, 815-385-2108, with remainder delivered to City
Clerk's office, 333 S. Green St, McHenry, 815-363-2100.
Additional: Any additional costs that may be incurred must be in writing and
presented to the City Clerk's office for approval before final print.
Printing dates: Approximate dates for City newsletters to be given to printer are:
Spring newsletter— February 15th for delivery by first of March
Summer newsletter—May 15th for delivery by first of June
Contact Person: Kathi Kunzer, Deputy Clerk, 815-363-2100
PARKS AND RECREATION BROCHURE SPECIFICATIONS
It is the intent of these specifications to provide a quality publication complete in every respect,
whether specified in exact detail here or not. The brochure document will be supplied on
computer disc in PageMaker or InDesign program.
Quantity: 3 brochures 6,000 each
Size: 8%" x 11"
No. of Pages: Including cover: Fall —28, Winter/Spring—28, Summer—32
Paper Stock: 60#white offset paper
Ink: Black and 1 color
Photos: Provided in digital format, all others to be scanned by printer
Binding: Fold, collate and staple on 11" side
Proofs: Final color page layouts to be proofed by City staff before final print
Packaging: Prepped for bulk mail direct (third class saturation) with ink jetted names
and addresses; list provided in Excel document (approx. 2900 addresses)
Delivery: Bulk mail routes to McHenry Post office, 4530 W. Crystal Lake Rd,
McHenry, 815-385-2108, with remainder delivered to McHenry Parks and
Recreation office, 333 S. Green St, McHenry, 815-363-2160.
Additional: Any additional costs that may be incurred must be in writing and
presented to the Parks and Recreation office for approval before final
print.
Printing Dates: Approximate dates for Parks and Recreation brochure to be given to
printer are:
Summer brochure—early March for delivery by first part of April
Fall brochure—early July for delivery by first part of August
Winter/Spring brochure— early Nov for delivery by first part of December
Contact Person: Cindy Witt, Superintendent of Recreation, 815-363-2166
BID FORM FOR CITY OF MCHENRY PRINTING
City Spring Newsletter Base Cost(maximum 16 pages) $
Delivery to Post Office/City Clerk's office $
Black/white photo scans $
Any additional charges not listed above(specify) $
City Summer Newsletter Base Cost(maximum 20 pages) $
Delivery to Post Office/City Clerk's office $
Black/white photo scans $
Any additional charges not listed above(specify) $
Parks& Recreation Summer Brochure Base Cost(32 pages) $
Bulk mail direct(address ink jetting) $
Delivery to Post Office/Parks& Recreation office $
Black/white photo scans $
Any additional charges not listed above(specify) $
Parks& Recreation Fall Brochure Base Cost(28 pages) $
Bulk mail direct(address ink jetting) $
Delivery to Post Office/Parks& Recreation office $
Black/white photo scans $
Any additional charges not listed above(specify) $
Parks& Recreation Winter/Spring Brochure Base Cost(28 pages) $
Bulk mail direct(address ink jetting) $
Delivery to Post Office/Parks& Recreation office $
Black/white photo scans $
Any additional charges not listed above(specify) $
TOTAL BASE COST BID FOR ALL PUBLICATIONS $
Guaranteed working days each (including day of pick-up and delivery) (total right column only)
Company: Contact:
Address: Phone:
City/State/Zip Code: Fax:
Signature: Email:
REFERENCES
1. Name:
Address:
City/State:
Telephone:
Project:
2. Name:
Address:
City/State:
Telephone:
Project:
3. Name:
Address:
City/State:
Telephone:
P roj ect:
CONSENT AGENDA
TO: Mayor and City Council
FROM: Deputy City Clerk Kathleen Kunzer
FOR: December 20, 2010 regularly scheduled City Council Meeting
RE: 2011 City Council Meeting Schedule
Background. A Resolution establishing the 2011 schedule of Council Meeting dates is
presented for Council consideration and approval.
Please note the following amendments to typical lst, 3ra 5tn or lst, 2n1, 3ra (if there are only
four Mondays in the month) Monday night meeting schedule:
May 23 May 30th is Memorial Day
June 27 To more equitably spread Council meeting dates
July 6 July 4th is Independence Day and 175th Birthday Celebrations
begin on July 11 th
September 26 September 5t" is Labor Day
October 24 October 31st is Halloween
Should any proposed Council Meeting dates provide a conflict, the 2011 schedule can be
discussed at the meeting and the resolution modified thereafter.
Recommendation. To pass and approve the attached Resolution establishing the 2011
City Council Meeting Schedule.
R-12-
RESOLUTION
BE IT RESOLVED by the Mayor and City Council of the City of McHenry, McHenry
County, Illinois, that the following schedule of Council Meetings (with starting times set
opposite the month) for the period from January 1, 2011 to December 31, 2011 is hereby
adopted:
JANUARY-7:30 P.M. FEBRUARY-7:30 P.M. MARCH-7:30 P.M.
3 Monday 7 Monday 7 Monday
17 Monday 14 Monday 14 Monday
31 Monday 21 Monday 21 Monday
APRIL-7:30 P.M. MAY-7:30 P.M. JUNE-7:30 P.M.
4 Monday 2 Monday 6 Monday
11 Monday 16 Monday 13 Monday
18 Monday 23 Monday * 27 Monday**
25 Monday Annual Meeting
JULY-7:30 P.M. AUGUST-7:30 P.M. SEPTEMBER-7:30 P.M.
6 Wednesday ** * 1 Monday 12 Monday ****
18 Monday 15 Monday 19 Monday
25 Monday 29 Monday 26 Monday
OCTOBER-7:30 P.M. NOVEMBER-7:30 P.M. DECEMBER-7:30 P.M.
3 Monday 7 Monday 5 Monday
17 Monday 14 Monday 12 Monday
31 Monday 21 Monday 19 Monday
PASSED and APPROVED THIS DAY OF NOVEMBER, 2010.
Voting Aye:
Voting Nay:
Absent:
Not Voting:
Abstained:
Susan E. Low
Mayor
ATTEST:
Janice C. Jones
City Clerk
Memorial Day is fifth Monday in May
** To more equitably spread the Council meeting dates
** 4"'of July is on first Monday and 175"'Birthday Celebrations begin on second Monday,Julyl lth
**** Labor Day is the first Monday in September
REGU1AR MEETING
13,2010 enN
DECEMBER of the Mc elab,
13, 2010 meeting Santi,
pecember Aldermen City
scheduled the following attendance were
the regularly were Also in Hobson,
Mayor Low called In attendance Peterson. Administrator
order at 7'30 p•m Absent: City Recreation
and Condon. Martin, Assistant itt, Parks and
City Council to W immer, Sch►r
Blake, City Administrator Morks Director
Schaefer, Black, Deputy Public W
Administrator Attorney McArdle,
k Jones, City
City Clerk Chief of Police Jones. cHenrY
Director Merkel, arding the M
Cit Council reg competitive softball
1a ing comp
{7407 Deerwood Trail addressed the Girls P Y newly'
PUBLIC INPUT SESSION organization. Program is a
Patrick Miller o all_volunteer org the jr. Warriors the fields at
League. He noted it is an Mr Miller stated In improving
pigtail 6 to 20 years old• for its partnership with a
range in age from the City League Mr. Miller presented the City
league. He thanks enry Pigtail Leag for its efforts which
created traveling expression of gratitude to the City
of th
Petersen Park. On nt of l$10,000' as an P
check in the amoun
have benefited the league opportunity to partner with different
Mayor Low stated the Cityp
a reciates the °pp enerous donation.
�spatitude for the very g
organizations. She expressed the City g
CONSENT AGENDA enda Item C, a Resolution authorizing the
Alderman Condon requW teda�onsbe t Aed for discussion and further consideration.
annual adjustment for water/ Agenda as amended:
Motion by Condon, seconded by Santi,to approve the Consent
A. Transfer of Class A-18 Liquose License
of water Division vehicle-Buss'Fordbn2 6 heamoun not-to-ex ceed$20,544;
B. Award of bid for the purcha
D. City Council Minutes:
December 6,2010 regularly scheduled meeting;
E. List of Bills:
0.00
A_ABLE ALARM SERVICE INC 62,466.74
ACE HARDWARE, BJORKMAN S 125.00
ACE TOWING & RECOVERY 843.77
ADAMS ENTERPRISES INC, R 0.100
ADVANTAGE MECHANICAL INC 2
ALTHOFF INDUSTRIES INC ,2 3142
ANCHOR TOWING 25.000
AT&T 628.25
AUTO TECH CENTERS INC 1,117.00
B&W CONTROL SYSTEMS INTE 117,00
BANKCARD PROCESSING CENT 223.01
BAXTER & WOODMAN 37.00
BOTTS WELDING & TRUCK SE 138.50
BROWN, JUDY I 150.00
BUSS FORD SALES 522.48
CASEY ELECTRIC 158.00
CASEY EQUIPMENT COMPANY 33.17
CENTEGRA OCCUPATIONAL ME
Regular Meetln
Page 2 8
�ecember13 2010
CHICAGO XNT
CXNTCO CAS R DRATBRINATIONAL TR
CO MCAST CABLE ION #355 138.61
MMUNICATION 1,169,
CRESCENT ELE S REVOLVING 74.90
19 '
DABGELO NATUTRIC SUPPLY 105.00
ON
DOCUMENgCHR2STRAL SPRING 156.84
69.75
EDIS MAGING DIMENSI
ETTENAUT01y0TIVE/JIM,S 108,g0
PDX ' CHRISTOPHER 1,717•0p
HD SUPPLY CROFT MEADOWS INC 92.00
ROUF OM WATERWORKS 18,32
ILLINOF C 00
JENSENI TEDPT OFHGRTCLL 723:04
5
KIMBALL MIDWES 85.00
LEE AUTO TMCHE 703.01
LEXISNEXIS NRY 193.14
MACRITO, JOHN 239.85
MCCANN INDUSTRIES123.50
MCIfENR INC 375.00
MCENRY ANALYTICAL WATER
97,
40
MCHENRY OMMUNITY HIGH S 240.00
MCHENRI' COUNTY CHIEFS OF
4,008.00
MCHENRY FREE ONE SS & M 35.00
39.50
MCHEEY PUBLIC LIBRARY 4,253.68
MEND
EZ LANDSCAPING & SRI 138.00
MID AMERICAN WATER OF WA 520.00
MIDWEST METER INC
MINUTEMAN PRESS OF MCH 181.20 360.75 MORRIS, MATT17.
NAPA AUTO 17 50
ONEYS TREE PF RM MPEC 119.81
PETROLIANCE LLC 500. 2
PETTIBONE & CO 420.00
, P F 870.37
POPP, LARRY 250.00
PRECISION SERVICE & PART 21.35
RUZICKA, RUSSELL 36.02
SAFE KIDS WORLDWIDE 64.19
SEC GROUP INC 50.00
SHAW SUBURBAN MEDIA 28,698.50
SHUETT, DEBORA 82.80
STANS OFFICE TECHNOLOGIE 33.16
TRAFFIC CONTROL & PROTEC 179•00
USA BLUEBOOK 245.23
VACULA, JOHN T 1,147.64
WASTE MANAGEMENT OF WI p 1,800.00
WITT, CINDY 5,762.42
ZAHN, DAN 12.74
ZEP SALES & SERVICE 270.00
GRAND TOTALS 283.94
68,029.56
FUND TOTALS
GENERAL FUND
ANNEXATION FUND 17,242.84
DEVELOPER DONATION FUND 4,146.00
CAPITAL IMPROVEMENTS FUND 327.74
WATER/SEWER FUND 28,698.50
RISK MANAGEMENT FUND 14,578.78
INFORMATION TECHNOLOGY FUND 58.80
RETAINED PERSONNEL ESCROW 2,075.90
TOTALS 891.00
68,019.56
Voting Aye: Santi, Glab,Schaefer, Blake, Wimmer, Condon.
Voting Nay: None.
Absent: Peterson.
Motion carried.
Regular Meeting
Page 3
December 13,2010
RESOLUTION AUTHORIZING THE ANNUAL ADJUSTMENT FOR WATER/SEWER RATES
Alderman Condon stated she had received a telephone call from a constituent who
asked if, in light of the current financial climate,the City could postpone implementation of the
proposed rate increase for a year.
City Administrator Black responded, while the City is cognizant of financial difficulties all
are experiencing, the City finds itself in a position where no capital improvements have been
made, there has been no increase in Staff, and there are long-standing repairs which need to be
done to the City's water and sewer systems. He further noted the plan to increase the rate
incrementally each February has been in place for some time. City Administrator Black stated
the Water and Sewer Fund has been operating at a deficit for quite some time. The annual rate
increase is being utilized to replenish the fund.
Alderman Glab stated the City has not cut back on expenses, yet the City is asking
residents to come up with more money to pay for water and sewer services. He stated he had
intended to request this item be pulled from the Consent Agenda prior to its being pulled by
Alderman Condon. He opined the City needs to take a hard look at keeping costs down.
Alderman Schaefer concurred with previous statements. He noted it is sad that the
deficit was so great that the annual rate increase had to be implemented, especially in light of
the deteriorating economy.
Motion by Wimmer, seconded by Schaefer, to accept Staff's recommendation to pass a
resolution authorizing the annual adjustment in water and sewer rates as presented.
Voting Aye: Santi, Schaefer, Blake, Wimmer, Condon.
Voting Nay: Glab.
Absent: Peterson.
Motion carried.
REQUEST FOR VARIANCES FOR PROPERTY LOCATED AT 3020 WEST ROUTE 120 — SUNRISE
GROCERIES
In attendance representing Applicant Sunrise Groceries were Attorney Joseph
Gottemoller, Architect David Dolby and Owner Baldev Ghotra.
Deputy City Administrator Martin stated a request was submitted by Sunrise Groceries
for variances to allow the reconstruction of the structure on the premises located at 3020 West
Route 120. Variances being requested include:
1. Reduction from corner side yard building setback from 30' to 7'6';
2. Reduction from rear yard building setback from 30' to 5'5";
3. Reduction from residential screening strip requirement along the north property line
from 15'to 5'5";
4. Reduction from front building foundation landscaping requirement from 10' to 4'.
Regular Meeting
Page 4
December 13,2010
Deputy City Administrator Martin stated the applicant intends to demolish the existing
building and reconstruct one of similar size. The mixed use building would feature a first floor
grocery store and a second floor apartment. He noted the request was considered at a Public
Hearing before the Planning and Zoning Commission on December 2, 2010 and received a
unanimous recommendation for approval.
Alderman Santi requested additional information regarding the proposed screening
along the north property line. Deputy City Administrator Martin responded the applicant is
proposing planting 6' evergreens to screen the property from the adjacent county residential
property to the north.
Alderman Glab expressed concern with water and the bait shop. Attorney Gottemoller
stated although the existing building utilizes private well and septic services, the applicant
would connect to municipal water and sewer services when the new building is constructed.
Alderman Glab opined for cost reasons he believes consideration should be given
maintaining the private well on the premises.
Alderman Schaefer stated he is pleased with the proposed plans for the new building.
He did, however, express concern regarding a couple of the parking spaces. Deputy City
Administrator Martin noted the parking indicated on the site plan meets the City's parking
requirements.
Alderman Wimmer inquired if it was typical to request installation of sidewalk on the
site even if there were no sidewalks installed on adjacent properties. Deputy City Administrator
Martin responded the installation of sidewalk is a Municipal Code requirement. However, Staff
believes it might make sense to delay the sidewalk installation at this time until more sidewalks
have been installed in this area.
Alderman Condon noted someone has to be first to initiate the sidewalk installation
process. She inquired why not just construct the sidewalks at this time. Attorney Gottemoller
responded the applicant would construct the sidewalks whenever Council directs that it be
done.
Alderman Santi stated he is pleased with the proposed building setback from the front
property line adjacent to Route 120.
Alderman Glab expressed concern regarding a car towing a boat being able to maneuver
the access to the property. Deputy City Administrator Martin noted Staff discussed property
access at great length. The proposed site plan is the best when taking into consideration all site
constraints.
Regular Meeting
Page 5
December 13,2010
Alderman Glab inquired if the City would be responsible for maintenance of the
sidewalk. He opined the petitioner should place money in escrow with the City so that funds
would be available to be utilized for sidewalk installation when sidewalks are constructed along
Route 120. He further stated the City needs a long-range plan with this regard. He stated he
would like to see the project work but wants to see it done properly.
Motion by Santi, seconded by Schaefer, to accept the unanimous recommendation of
the Planning and Zoning Commission to pass an ordinance granting variances to Sunrise
Groceries for the property located at 3020 West Route 120 as follows:
1. Reduction from corner side yard building setback from 30'to TV;
2. Reduction from rear yard building setback from 30'to 5'5";
3. Reduction from residential screening strip requirement along the north property line
from 15' to 5'5";
4. Reduction from front building foundation landscaping requirement from 10' to 4'.
Including:
1. the requirement that sidewalks be installed adjacent to the Route 120 right-of-way
when sidewalks are installed to the east or west of the subject property; and
2. that the property be redeveloped in substantial conformance with the building
elevations and the site plan submitted with the application and approved by Staff.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Condon.
Voting Nay: None.
Absent: Peterson.
Motion carried.
REQUEST FOR VARIANCES FOR PROPERTY LOCATED AT 200 SOUTH GREEN STREET — JOHN
SMITH
Deputy City Administrator Martin stated a request was submitted by John Smith for
variances to allow the construction of an additional garage on his premises located at 200
South Green Street.The variances include:
1. Utilization of concrete or paver brick materials for the construction of the driveway to
the new structure;
2. Construction of a second detached garage on the premises;
3. Allowance for an increase of up to 2,000 square feet total area for accessory structures
on the premises.
Deputy City Administrator Martin noted publication for the Public Hearing held before
the Planning and Zoning Commission on November 18, 2010, which resulted in several of the
applicant's adjoining neighbors to come in and look at the building plans and site plan on file in
the Clerk's Office. The site plan submitted with the building plans indicated the garage would
be constructed to the northwest of the residence on the six-acre site.
Regular Meeting
Page 6
December 13,2010
Deputy City Administrator Martin stated the Planning and Zoning Commission
considered the request at a Public Hearing held on November 18, 2010. Following lengthy
discussion and consideration, and the applicant's expressed desire to place the detached
garage on his premises at an unspecified location, it was the unanimous recommendation of
the Commission that the following variances be granted:
1. Utilization of concrete or paver brick materials for the construction of the driveway to
the new structure;
2. Construction of a second detached garage on the premises;
3. Allowance of a range of 484-982 square feet for the size of the second detached garage
on the premises;
4. To locate the second detached garage off the northeast corner of the existing detached
garage on the site.
Deputy City Administrator Martin stated it is Staff's recommendation to pass an
ordinance granting the request subject to the garage being constructed at the location shown
on the site plans submitted in conjunction with the building permit application.
Motion by Wimmer, seconded by Condon to pass an ordinance providing for variances
to the property located at 200 South Green Street as submitted by John Smith as follows:
1. Utilization of concrete or paver brick materials for the construction of the driveway to
the new structure;
2. Construction of a second detached garage on the premises;
3. Allowance of a range of 484-982 square feet for the size of the second detached garage
on the premises;
4. To locate the second detached garage to the northwest of the residence as indicated on
Exhibit B of the Agenda Supplement.
Discussion on the Motion
Alderman Condon stated she wished the applicant was in attendance so Council would
be clear on what was desired by the applicant.
Alderman Wimmer stated his preference for the location of the garage as is indicated on
Exhibit C, northeast of the current detached garage on the site.
Alderman Santi stated he would like to see exactly where the garage is going to be
placed on the property per an engineer's drawing and not just a square drawn on a plat of
survey. Deputy City Administrator Martin stated ideally the applicant would like no restrictions
as to the possible location for the garage on the premises. If he must indicate a site, he would
agree to the site indicated on Exhibit C.
Alderman Glab stated he believes the details of the plan are not sufficient to warrant a
Council decision. He suggested the matter should be tabled until City Council has all of the
information required to make a decision.
Regular Meeting
Page 7
December 13,2010
Alderman Schaefer stated he is comfortable with all of the other variances being
requested but is not comfortable not knowing exactly where the garage would be located.
Mayor Low suggested withdrawal of the motion and tabling the matter until additional
information is obtained.
Alderman Wimmer withdrew the motion; Alderman Condon withdrew the second. The
matter was tabled.
MAYOR STATEMENT AND REPORT
There was no Statement or Report by Mayor Low.
COMMITTEE REPORTS
Character Counts! Coalition Council Liaison Alderman Condon reported fundraising
flyers from McDonald's were available at local schools and the McHenry Public Library for a
January 13, 2011 fundraising event.
Mayor Low encouraged everyone to participate in the event and acknowledged that
McDonald's is a wonderful partner with the Character Counts! Coalition.
STAFF REPORTS
There were no Staff Reports.
FUTURE AGENDA ITEMS
There were no Future Agenda Items discussed.
ADJOURNMENT
Motion by Wimmer, seconded by Blake, to adjourn the meeting at 8:24 p.m.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Condon.
Voting Nay: None.
Absent: Peterson.
Motion carried.
The meeting was adjourned at 8:24 p.m.
Mayor City Clerk
DATE 12/15/2010 03:17 PM CITY OF MCHENRY PAGE 1
LIST OF BILLS COUNCIL MEETING 12/20/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
--------- --------------------------------------------------------------------------------------------------------------------------
10120571 100 45 16489 1000BULBS.00M 629593SUPPLIES 12/20/10 0 121510 219.65
100.45.6110 1012 121510 GLJ1389 219.65 121510
10120464 100 22 1106 ADAMS STEEL SERVICE INC 293768SUPPLIES 12/20/10 0 121510 16.75
100.22.5370 1012 121510 GLJ1382 16.75 121510
10120465 100 22 1106 ADAMS STEEL SERVICE INC 293715SUPPLIES 12/20/10 0 121510 4.00
100.22.5370 1012 121510 GLJ1382 4.00 121510
10120466 100 33 1106 ADAMS STEEL SERVICE INC 293778SUPPLIES 12/20/10 0 121510 36.84
100.33.5370 1012 121510 GLJ1382 36.64 121510
10120467 100 33 1256 AHLBORN EQUIPMENT INC 56937 SUPPLIES 12/20/10 0 121510 210.54
100.33.6110 1012 121510 GLJ1382 210.54 121510
10120468 100 33 1389 ALEXANDER EQUIPMENT COMP 73674 VEHICLE REPAIR PARTS 12/20/10 0 121510 132.30
100.33.5370 1012 121510 GLJ1382 132.30 121510
10120469 100 47 1438 AMERICAN RED CROSS OF GR 56919 SUPPLIES 12/20/10 0 121510 128.00
100.47.6110 1012 121510 GLJ1382 128.00 121510
10120470 100 41 1 ANDERSON, LEON PARKS PROGRAM REFUND 12/20/10 0 121510 60.00
100.41.3636 1012 121510 GLJ1382 60.00 121510
10120471 620 00 1564 APCO INTERNATIONAL INC 342375MEMBERSHIP DUES 12/20/10 0 121510 69.00
MOLNAR
620.00.5410 1012 121510 GLJ1382 69.00 121510
10120472 100 XXXXX 1450 AT&T DEC 2010 ALARM CIRCUITS 12/20/10 0 121510 99.23
100.43.5320 1012 121510 GLJ1382 28.98 121510
100.46.5320 1012 121510 GLJ1382 29.49 121510
100.33.5320 1012 121510 GLJ1382 40.76 121510
10120473 510 XXXXX 1450 AT&T DEC 2010 ALARM CIRCUITS 12/20/10 0 121510 6.04
510.31.5320 1012 121510 GLJ1382 5.33 121510
510.32.5320 1012 121510 GLJ1382 .71 121510
10120474 XXXXX XXXXX 1450 AT&T 8153632114CENTREX PHONE LINES 12/20/10 0 121510 2,717.18
100.01.5320 1012 121510 GLJ1382 555.76 121510
100.02.5320 1012 121510 GLJ1382 55.31 121510
100.22.5320 1012 121510 GLJ1382 680.63 121510
100.30.5320 1012 121510 GLJ1382 227.76 121510
100.33.5320 1012 121510 GLJ1382 566.92 121510
100,41.5320 1012 121510 GLJ1382 110.62 121510
100.42.5320 1012 121510 GLJ1382 55.31 121510
100.43.5320 1012 121510 GLJ1382 55.31 121510
100.44.5320 1012 121510 GLJ1382 110.62 121510
100.45.5320 1012 121510 GLJ1382 167.09 121510
620.00,5110 1012 121510 GLJ1382 131.85 121510
10120475 510 XXXXX 1450 AT&T 8153632114CENTREX PHONE LINES 12/20/10 0 121510 752.30
DATE 12/15/2010 03:17 PM CITY OF MCHENRY PAGE 2 •
LIST OF BILLS COUNCIL MEETING 12/20/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
-----------------------------------------------------------------------------------------------------------------------
510.31.5320 1012 121510 GLJ1382 445.93 121510
510.32.5320 1012 121510 GLJ1382 306.37 121510
10120476 100 22 1738 AUTO TECH CENTERS INC 222289TIRES 12/20/10 0 121510 208.50
100.22.5370 1012 121510 GLJ1382 208.50 121510
10120477 100 22 1738 AUTO TECH CENTERS INC 222371TIRES 12/20/10 0 121510 417.00
100.22.5370 1012 121510 GLJ1382 417.00 121510
10120478 100 41 1 BEGGS, DENISE PARKS PROGRAM REFUND 12/20/10 0 121510 40.00
100.41.3636 1012 121510 GLJ1382 40.00 121510
10120479 100 41 1 BURNS, DEB PARKS PROGRAM REFUND 12/20/10 0 121510 40.00
100.41.3636 1012 121510 GLJ1382 40.00 121510
10120480 100 22 2765 BUSS FORD SALES 38942 VEHICLE REPAIR PARTS 12/20/10 0 121510 211.86
100.22.5370 1012 121510 GLJ1382 211.86 121510
10120481 100 03 2765 BUSS FORD SALES 38943 VEHICLE REPAIR PARTS 12/20/10 0 121510 23.24
100.03.5370 1012 121510 GLJ1382 23.24 121510
10120482 100 22 2765 BUSS FORD SALES 21856 2005 BUICK LESABRE LIMITED 12/20/10 0 121510 8,500.00
100.22.8400 1012 121510 GLJ1382 8500.00 121510
100-FORFEIT
10120483 760 00 3006 CAPITAL GAINS INCORPORAT 1707 INVESTMENT MANAGEMENET SERVICE 12/20/10 0 121510 4,451.00
760.00.5110 1012 121510 GLJ1382 4451.00 121510
10120484 100 XXXXX 3015 CARQUEST AUTO PARTS STOR NOV 2010 VEHICLE REPAIR PARTS 12/20/10 0 121510 1,747.58
100.22.5370 1012 121510 GLJ1382 1130.25 121510
100.33.5370 1012 121510 GLJ1382 617.33 121510
10120485 100 33 3012 CASEY EQUIPMENT COMPANY C89210SUPPLIES 12/20/10 0 121510 118.36
100.33.5370 1012 121510 GLJ1382 118.36 121510
10120486 620 00 3135 CDW GOVERNMENT INC VSD0965 COMPUTER SUPPLIES 12/20/10 0 121510 17.08
620.00.6270 1012 121510 GLJ1382 17.08 121510
10120487 620 00 3135 CDW GOVERNMENT INC VRM2903 COMPUTER SUPPLIES 12/20/10 0 121510 142.27
620.00.6270 1012 121510 GLJ1382 142.27 121510
10120488 600 00 3153 CENTEGRA WORKSITE WELLNE WW-4842 HEALTH FAIR 12/20/10 0 121510 2,015.00
600.00.6960 1012 121510 GLJ1382 2015.00 121510
10120489 510 31 3248 CHEMICAL PUMP SALES & SE 70727 SUPPLIES 12/20/10 0 121510 135.00
510.31.6110 1012 121510 GLJ1382 135.00 121510
10120490 100 33 6635 CHICAGO INTERNATIONAL TR 112043711 VEHICLE REPAIR PARTS 12/20/10 0 121510 132.16
100.33.5370 1012 121510 GLJ1382 132.16 121510
10120491 100 33 3509 COMCAST CABLE 12/12-1/11INTERNET SERVICES 12/20/10 0 121510 50.02
'DATE 12/15/2010 03:17 PM CITY OF MCHENRY PAGE 3
LIST OF BILLS COUNCIL MEETING 12/20/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
100.33.5320 1012 121510 GLJ1382 50.02 121510
10120492 510 XXXXX 3509 COMCAST CABLE 12/12-1/11INTERNET SERVICES 12/20/10 0 121510 25.76
510.31.5320 1012 121510 GLJ1382 22.73 121510
510.32.5320 1012 121510 GLJ1382 3.03 121510
10120493 510 XXXXX 3565 CONSTELLATION NEWENERGY 2440975 WATER/SEWER PUMPING CHARGES 12/20/10 0 121510 22,705.85
510.31.5510 1012 121510 GLJ1382 5184.08 121510
510.32.5510 1012 121510 GLJ1382 17521.77 121510
10120494 100 01 3634 CRESCENT ELECTRIC SUPPLY 112172536 ELECTRICAL SUPPLIES 12/20/10 0 121510 81.80
100.01.6110 1012 121510 GLJ1382 83.47 121510
100.01.6110 1012 121510 GLJ1382 EARLY PAY DISCOUNT 1.67CR 121510
10120495 510 31 3634 CRESCENT ELECTRIC SUPPLY 112172366 ELECTRICAL SUPPLIES 12/20/10 0 121510 35.23
510.31.6110 1012 121510 GLJ1382 35.95 121510
510.31.6110 1012 121510 GLJ1382 EARLY PAY DISCOUNT .72CR 121510
10120496 100 41 1 CREUTZ, CHERI PARKS PROGRAM REFUND 12/20/10 0 121510 40.00
100.41.3636 1012 121510 GLJ1382 40.00 121510
10120497 100 41 1 CREUTZ, JACKIE PARKS PROGRAM REFUND 12/20/10 0 121510 20.00
100.41.3636 1012 121510 GLJ1382 20.00 121510
10120498 100 33 3742 CURRAN CONTRACTING COMPA 75107 MATERIALS 12/20/10 0 121510 1,548.36
100.33.6110 1012 121510 GLJ1382 1548.36 121510
10120499 100 Ol 3757 CUTTING EDGE COMMUNICATI 3625 DOOR LOCK REPAIRS 12/20/10 0 121510 190.00
100.01.5110 1012 121510 GLJ1382 190.00 121510
10120500 510 32 3034 CYNOWA, LEROY 9529 SERVICE CALL 12/20/10 0 121510 154.00
510.32.5375 1012 121510 GLJ1382 154.60 121510
10120501 510 32 3034 CYNOWA, LEROY 9497 SERVICE CALL 12/20/10 0 121510 288.00
510.32.5375 1012 121510 GLJ1382 288.00 121510
10120502 100 22 4741 DUCAK, JASON MEALS PTI GRADUATION EXPENSE REIMB 12/20/10 0 121510 17.22
100.22.5420 1012 121510 GLJ1382 17.22 121510
10120503 100 41 1 DWITIS, JUNE PARKS PROGRAM REFUND 12/20/10 0 121510 20.00
100.41.3636 1012 121510 GLJ1382 20.00 121510
10120504 610 00 5050 EAST JORDAN IRON WORKS 3336494 DAMAGED HYDRANT REPLACEMENT 12/20/10 0 121510 1,772.00
610.00.5980 1012 121510 GLJ1382 1772.00 121510
10120527 100 22 6029 FAST EDDIES CAR WASH NOV 2010 SQUAD CAR WASHES 12/20/10 0 121510 261.70
100.22.5370 1012 121510 GLJ1388 261.70 121510
10120528 100 22 6390 FLESCH COMPANY INC, GORD OWQ982 1 COPIER MAINTENANCE 12/20/10 0 121510 89.17
100.22.5110 1012 121510 GLJ1388 89.17 121510
DATE 12/15/2010 03:17 PM CITY OF MCHENRY PAGE 4
LIST OF BILLS COUNCIL MEETING 12/20/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
10120529 100 41 1 FOGLEMAN, JACKIE PARKS PROGRAM REFUND 12/20/10 0 121510 75.50
100.41.3636 1012 121510 GLJ1388 75.50 121510
10120530 100 41 1 FREUND, YVONNE PARKS PROGRAM REFUND 12/20/10 0 121510 40.00
100.41.3636 1012 121510 GLJ1388 40.00 121510
10120532 100 45 7006 GAMETIME 791126WOOD FIBER MULCH 12/20/10 0 121510 5,866.00
100.45.6110 1012 121510 GLJ1388 5866.00 121510
10120531 100 22 7074 GITZKE, WILLIAM J 11275 2-WAY RADIO REPAIRS 12/20/10 0 121510 172.45
100.22.5370 1012 121510 GLJ1388 172.45 121510
10120533 510 32 7633 GRAINGER 9408927854EQUIPMENT REPAIRS 12/20/10 0 121510 174.33
510.32.5375 1012 121510 GLJ1388 174.33 121510
10120534 100 41 1 GRASLY, CHERYL PARKS PROGRAM REFUND 12/20/10 0 121510 20.00
100.41.3636 1012 121510 GLJ1388 20.00 121510
10120535 100 45 7640 GREAT LAKES FIRE & SAFET 147394SUPPLIES 12/20/10 0 121510 5.10
100.45.6110 1012 121510 GLJ1388 5.10 121510
10120536 100 33 7645 GROWER EQUIPMENT & SUPPL 45825 SUPPLIES 12/20/10 0 121510 11.18
100.33.5370 1012 121510 GLJ1388 11.18 121510
10120537 100 41 1 RAINES, MARY PARKS PROGRAM REFUND 12/20/10 0 121510 20.00
100.41.3636 1012 121510 GLJ1388 20.00 121510
10120538 510 31 15013 HD SUPPLY WATERWORKS 2205911 SUPPLIES 12/20/10 0 121510 208.00
510.31.6110 1012 121510 GLJ1388 208.00 121510
10120539 100 41 1 HELLIOS, LYNN PARKS PROGARM REFUND 12/20/10 0 121510 40.00
100.41.3636 1012 121510 GLJ1388 40.00 121510
10120540 100 03 8520 HOGAN EXCAVATING INC, MI 106 2807 ROSEDALE CLEAN-UP 12/20/10 0 121510 3,700.00
100.03.5110 1012 121510 GLJ1388 3700.00 121510
10120541 280 41 8738 HUEMANN & SONS INC, JOSE 981370000 WELL ABANDONMENT 12/20/10 0 121510 750.00
280.41,8800 1012 121510 GLJ1388 750.00 121510
280-PKSRESTOR
10120542 100 41 1 HUGHES, CATHY PARKS PROGRAM REFUND 12/20/10 0 121510 20.00
100.41.3636 1012 121510 GLJ1388 20.00 121510
10120543 100 41 1 HYDE, CONNIE PARKS PROGRAM REFUND 12/20/10 0 121510 60.00
100.41.3636 1012 121510 GLJ1388 60.00 121510
10120544 100 01 9415 IMAGETEC LP 151336COPIER MAINTENANCE RENEWAL 12/20/10 O 121510 2,318.40
100.01.5110 1012 121510 GLJ1388 2318.40 121510
10120545 100 41 1 JATIS, CINDY PARKS PROGRAM REFUND 12/20/10 0 121510 20.00
100.41.3636 1012 121510 GLJ1388 20.00 121510
DATE 12/15/2010 03:17 PM CITY OF MCHENRY PAGE 5
LIST OF BILLS COUNCIL MEETING 12/20/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
10120546 100 22 10533 JOSEPHSON INSTITUTE CO4-86232 CHARACTER COUNTS MEMBERSHIP 12/20/10 0 121510 100.00
100.22.6110 1012 121510 GLJ1386 100.00 121510
100-CHARACTER
10120547 100 33 11286 KIMBALL MIDWEST 1747759 SUPPLIES 12/20/10 0 121510 183.14
100.33.5370 1012 121510 GLJ1389 195.66 121510
100.33.5370 1012 121510 GLJ1389 EARLY PAY DISCOUNT 12.52CR 121510
10120548 100 22 11289 KING, LAURA TRAINING EXPENSE REIMB 12/20/10 0 121510 8.00
100.22.5420 1012 121510 GLJ1389 8.00 121510
10120549 100 41 1 KOSTOPOLOUS, KAREN PARKS PROGRAM REFUND 12/20/10 0 121510 20.00
100.41.3636 1012 121510 GLJ1389 20.00 121510
10120550 100 22 7 LELOUP, SHARON 12/9/10 VEHICLE IMPOUND PARTIAL REF 12/20/10 0 121510 200.00
100.22.3537 1012 121510 GLJ1389 200.00 121510
10120551 100 22 16015 MARATHON TOWING 15415 FLAT TIRE CHANGE 12/20/10 0 121510 20.00
100.22.5110 1012 121510 GLJ1389 20.00 121510
10120558 100 XXXXX 14068 MCAULIFF & SEMROW PC NOV 2010 ADMINISTRATIVE LAW JUDGE 12/20/10 0 121510 812.50
100.22.5110 1012 121510 GLJ1389 731.25 121510
100.03.5110 1012 121510 GLJ1389 81.25 121510
10120559 100 33 14069 MCCANN INDUSTRIES INC 11025420 SUPPLIES 12/20/10 0 121510 378.23
100.33.5370 1012 121510 GLJ1389 378.23 121510
10120560 510 31 14246 MCHENRY ANALYTICAL WATER 26273 WATER SAMPLE ANALYSIS 12/20/10 0 121510 60.00
510.31.5110 1012 121510 GLJ1389 60.00 121510
10120561 510 31 14246 MCHENRY ANALYTICAL WATER 1005517 WATER SAMPLE ANALYSIS 12/20/10 0 121510 400.00
510.31.5110 1012 121510 GLJ1389 400.00 121510
10120562 100 22 14255 MCHENRY COUNTY COLLEGE 07930 SEMINAR REGISTRATION 12/20/10 0 121510 40.00
100.22.5430 1012 121510 GLJ1389 40.00 121510
10120563 100 22 14355 MCKEEN, BRIAN J PTI GRADUATION EXPENSE REIMB 12/20/10 0 121510 57.15
100.22.5420 1012 121510 GLJ1389 57.15 121510
10120564 510 32 14424 MCMASTER-CARR SUPPLY CO 72515100 EQUIPMENT REPAIR PARTS 12/20/10 0 121510 724.68
510.32.5375 1012 121510 GLJ1389 724.68 121510
10120565 100 41 1 MCMICHAEL, DAWN PARKS PROGRAM REFUND 12/20/10 0 121510 20.00
100.41.3636 1012 121510 GLJ1389 20.00 121510
10120552 580 32 3162 MERRYMAN EXCAVATION INC 2/201010 SEWER IMPROVEMENTS 12/20/10 0 121510 670,962.72
580.32.8500 1012 121510 GLJ1389 670962.72 121510
580-CWWSWW
10120553 100 41 1 MILLER, CATHY PARKS PROGRAM REFUND 12/20/10 0 121510 80.00
DATE 12/15/2010 03:17 PM CITY OF MCHENRY PAGE 6 `
LIST OF BILLS COUNCIL MEETING 12/20/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
100.41.3636 1012 121510 GLJ1389 80.00 121510
10120554 100 04 13291 MINUTEMAN PRESS OF MCH 74123 DIAL-A-RIDE VOUCHERS 12/20/10 0 121510 154.25
100.04.5330 1012 121510 GLJ1389 154.25 121510
10120555 100 22 7 MONTE, MARA 12/9/10 VEHICLE IMPOUND PARTIAL REF 12/20/10 0 121510 200.00
100.22.3537 1012 121510 GLJ1389 200.00 121510
10120556 100 22 13536 MORRIE AND SONS INC 678 TOWING SERVICES 12/20/10 0 121510 150.00
100.22.5110 1012 121510 GLJ1389 150.00 121510
10120557 100 41 1 MUSIELAK, BERNICE PARKS PROGRAM REFUND 12/20/10 0 121510 40.00
100.41.3636 1012 121510 GLJ1389 40.00 121510
10120566 100 01 15032 NATURESCAPE DESIGN INC 34387-IN WINTERIZE RIVERWALK IRRIGAT 12/20/10 0 121510 300.00
100.01.5110 1012 121510 GLJ1389 300.00 121510
10120567 100 41 1 NIELSEN, ANNEMARIE PARKS PROGRAM REFUND 12/20/10 0 121510 20.00
100.41.3636 1012 121510 GLJ1389 20.00 121510
10120568 100 47 15297 NOBILIO, KATE K OCT/NOV 10PARKS PROGRAM INSTRUCTOR 12/20/10 0 121510 52.50
100.47.5110 1012 121510 GLJ1389 52.50 121510
10120569 100 01 16251 OHLIN SALES INC 220048BATTERIES 12/20/10 0 121510 50.43
100.01.6110 1012 121510 GLJ1389 50.43 121510
10120570 100 41 1 OLSON, RUTH PARKS PROGRAM REFUND 12/20/10 0 121510 40.00
100.41.3636 1012 121510 GLJ1389 40.00 121510
10120572 100 01 16716 OTTOSEN BRITZ KELLY COOP 47368 PROFESSIONAL SERVICES 12/20/10 0 121510 52.50
100.01.5230 1012 121510 GLJ1389 52.50 121510
10120573 100 22 2532 PETROLIANCE LLC 8931248 VEHICLE FUEL 12/20/10 0 121510 2,017.78
100.22.6250 1012 121510 GLJ1389 2017.78 121510
10120574 100 22 2532 PETROLIANCE LLC 8934771 VEHICLE FUEL 12/20/10 0 121510 1,805.47
100.22.6250 1012 121510 GLJ1389 1805.47 121510
10120575 100 22 2532 PETROLIANCE LLC 8934918 VEHICLE FUEL 12/20/10 0 121510 348.04
100.22.6250 1012 121510 GLJ1389 348.04 121510
10120576 100 03 2532 PETROLIANCE LLC 8934766 VEHICLE FUEL 12/20/10 0 121510 132.67
100.03.6250 1012 121510 GLJ1389 132.67 121510
10120577 100 33 2532 PETROLIANCE LLC 8931247 VEHICLE FUEL 12/20/10 0 121510 556.11
100.33.6250 1012 121510 GLJ1389 556.11 121510
10120578 100 33 2532 PETROLIANCE LLC 8928574 VEHICLE FUEL 12/20/10 0 121510 1,684.57
100.33.6250 1012 121510 GLJ1389 1684.57 121510
10120579 100 45 2532 PETROLIANCE LLC 8934916 VEHICLE FUEL 12/20/10 0 121510 69.89
'"DATE 12/15/2010 03:17 PM CITY OF MCHENRY PAGE 7
LIST OF BILLS COUNCIL MEETING 12/20/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
----------------------------------------------------------------------------------------------------------------------
100.45.6250 1012 121510 GLJ1389 69.89 121510
10120580 100 45 2532 PETROLIANCE LLC 8934769 VEHICLE FUEL 12/20/10 0 121510 262.95
100.45.6250 1012 121510 GLJ1389 262.95 121510
10120561 510 31 2532 PETROLIANCE LLC 8934768 VEHICLE FUEL 12/20/10 0 121510 201.04
510.31.6250 1012 121510 GLJ1389 201.04 121510
10120582 510 31 2532 PETROLIANCE LLC 8934915 VEHICLE FUEL 12/20/10 0 121510 128.23
510.31.6250 1012 121510 GLJ1389 128.23 121510
10120583 510 32 2532 PETROLIANCE LLC 8931245 VEHICLE FUEL 12/20/10 0 121510 153.87
510.32.6250 1012 121510 GLJ1389 153.87 121510
10120584 100 01 17154 PETTIBONE & CO, P F 19307 SUPPLIES 12/20/10 0 121510 65.00
100.01.6210 1012 121510 GLJ1389 65.00 121510
10120585 100 01 17154 PETTIBONE & CO, P F 21734 SUPPLIES 12/20/10 0 121510 97.50
100.01.6110 1012 121510 GLJ1389 97.50 121510
10120586 100 22 17154 PETTIBONE & CO, P F 21664 SUPPLIES 12/20/10 0 121510 140.00
100.22.6210 1012 121510 GLJ1389 140.00 121510
10120587 100 41 1 PIERCE, KAREN PARKS PROGRAM REFUND 12/20/10 0 121510 40.00
100.41.3636 1012 121510 GLJ1389 40.00 121510
10120588 100 41 1 PIERONI, KIM PARKS PROGRAM REFUND 12/20/10 0 121510 40.00
100.41.3636 1012 121510 GLJ1389 40.00 121510
10120589 100 XXXXX 17295 PITNEY BOWES INC 450756POSTAL SECURITY DEVICE RENTAL 12/20/10 0 121510 198.33
100.01.5310 1012 121510 GLJ1389 28.33 121510
100.02.5310 1012 121510 GLJ1389 28.33 121510
100.03.5310 1012 121510 GLJ1389 26.33 121510
100.04.5310 1012 121510 GLJ1389 28.34 121510
100.22.5310 1012 121510 GLJ1389 28.34 121510
100.30.5310 1012 121510 GLJ1389 28.33 121510
100.41.5310 1012 121510 GLJ1389 28.33 121510
10120590 510 XXXXX 17295 PITNEY BOWES INC 450756POSTAL SECURITY DEVICE RENTAL 12/20/10 0 121510 56.67
510.31.5310 1012 121510 GLJ1389 28.34 121510
510.32.5310 1012 121510 GLJ1389 28.33 121510
10120591 100 22 17640 PRECISION SERVICE & PART 06-112007 VEHICLE REPAIR PARTS 12/20/10 0 121510 87.30
100.22.5370 1012 121510 GLJ1389 87.30 121510
10120592 100 33 17635 PRIME TACK & SEAL CO 31010 SUPPLIES 12/20/10 0 121510 1,044.45
100.33.6110 1012 121510 GLJ1389 1044.45 121510
10120593 100 41 1 QUICK, KATHLEEN PARKS PROGRAM REFUND 12/20/10 0 121510 20.00
100.41.3636 1012 121510 GLJ1389 20.00 121510
DATE 12/15/2010 03:17 PM CITY OF MCHENRY PAGE 8
LIST OF BILLS COUNCIL MEETING 12/20/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
10120599 100 45 19001 R&S FENCE COMPANY 12/2/10 MATERIALS 12/20/10 0 121510 174.82
100.45.6110 1012 121510 GLJ1389 174.82 121510
10120594 100 22 19015 RADICOM INC 96896 HEADSET BATTERIES 12/20/10 0 121510 220.00
100.22.6210 1012 121510 GLJ1389 220.00 121510
10120595 100 01 19152 RELIABLE MAINTENANCE INC 38133 CARPET CLEANING SERVICES 12/20/10 0 121510 905.00
100.01.5110 1012 121510 GLJ1389 905.00 121510
10120596 100 XXXXX 19148 RELIABLE SAND & GRAVEL 3034 MATERIALS 12/20/10 0 121510 4,116.38
100.33.6110 1012 121510 GLJ1389 2806.13 121510
100.45.6110 1012 121510 GLJ1389 1310.25 121510
10120597 510 31 19148 RELIABLE SAND & GRAVEL 3034 MATERIALS 12/20/10 0 121510 66.69
510.31.6110 1012 121510 GLJ1389 66.69 121510
10120612 100 47 20354 ROCKALL, KRISTIAN 02-007PARKS PROGRAM INSTRUCTOR 12/20/10 0 121510 2,150.00
100.47.5110 1012 121510 GLJ1389 2150.00 121510
10120598 100 41 1 ROPER, DENISE PARKS PROGRAM REFUND 12/20/10 0 121510 40.00
100.41.3636 1012 121510 GLJ1389 40.00 121510
10120600 100 01 20015 SAM'S CLUB NOV 2010 SUPPLIES 12/20/10 0 121510 171.06
100.01.6110 1012 121510 GLJ1389 171.06 121510.
10120601 100 01 20095 SCHOPEN PEST SOLUTIONS 25444 PEST CONTROL SERVICES 12/20/10 0 121510 75.00
100.01.5110 1012 121510 GLJ1389 75.00 121510
10120602 100 41 20095 SCHOPEN PEST SOLUTIONS 25445 PEST CONTROL SERVICES 12/20/10 0 121510 90.00
100.41.5110 1012 121510 GLJ1389 90.00 121510
10120603 100 41 1 SCHULTZ, LINDA PARKS PROGRAM REFUND 12/20/10 0 121510 40.00
100.41.3636 1012 121510 GLJ1389 40.00 121510
10120604 440 00 20430 SEC GROUP INC 32/356446 RT 31/RT 120 INTERSECTION 12/20/10 0 121510 3,819.93
440.00.8600 1012 121510 GLJ1389 3819.93 121510
440-RT31/120
10120605 580 32 20430 SEC GROUP INC 71466 SOLID HANDLING SYSTEM UPGRADES 12/20/10 0 121510 13,475.05
580.32.8500 1012 121510 GLJ1389 13475.05 121510
580-CWWSWW
10120606 580 32 20430 SEC GROUP INC 71284 SEWER SYSTEM IMPROVEMENTS 12/20/10 0 121510 13,138.00
580.32.8500 1012 121510 GLJ1389 13138.00 121510
580-SWWTP
10120607 441 00 20430 SEC GROUP INC 67868 2010 ROAD PROGRAM 12/20/10 0 121510 39,136.50
441.00.8000 1012 121510 GLJ1389 39136.50 121510
441-STPROGRAM
10120608 440 00 20430 SEC GROUP INC 71289 LEGEND LAKES BUILDOUT 12/20/10 0 121510 6,707.19
-DATE 12/15/2010 03:17 PM CITY OF MCHENRY PAGE 9
LIST OF BILLS COUNCIL MEETING 12/20/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
440.00.8900 1012 121510 GLJ1389 6707.19 121510
440-KIMBALL
10120609 740 00 20430 SEC GROUP INC 71288 OAKS AT IRISH PRAIRIE 12/20/10 0 121510 2,080.75
740.00.5220 1012 121510 GLJ1389 2080.75 121510
10120610 740 00 20430 SEC GROUP INC 71283 PATRIOT ESTATES 12/20/10 0 121510 127.25
740.00.5220 1012 121510 GLJ1389 127.25 121510
10120611 100 01 20152 SECRETARY OF STATE / POL 308 VEHICLE REGISTRATION 12/20/10 0 121510 194.00
100.01.6940 1012 121510 GLJ1389 194.00 121510
10120614 100 03 20707 STAN'S FINANCIAL SERVICE 12055 LARGE FORMAT COPIER/SCAN 12/20/10 0 121510 222.00
1D0.03.5110 11080352 1012 121510 GLJ1389 222.00 121510 222.00
10120615 XXXXX XXXXX 20711 STAPLES ADVANTAGE 8017180396OFFICE SUPPLIES 12/20/10 0 121510 414.50
100.00.6210 1012 121510 GLJ1389 829.39CR 121510
100.22.6210 1012 121510 GLJ1389 199.39 121510
620.00.6210 1012 121510 GLJ1389 22 630.00 121510
100.00.6210 1012 121510 GLJ1389 319.90 121510
100.22.6210 1012 121510 GLJ1389 94.60 121510
10120616 100 33 20714 STATE TREASURER IDOT 36994 TRAFFIC SIGNAL MAINTENANCE 12/20/10 0 121510 7,445.79
100,33.5110 1012 121510 GLJ1389 7445.79 121510
10120617 100 XXXXX 20820 SWIFT CO INC, JOHN S 23331-10 PARKS BROCHURE PRINTING 12/20/10 0 121510 1,986.85
100.46.5330 1012 121510 GLJ1389 993.43 121510
100.47.5330 1012 121510 GLJ1389 993.42 121510
10120618 100 00 2 TINOZ PIZZA REFUND PERMIT #10-11-026 12/20/10 0 121510 30.00
100.00.3410 1012 121510 GLJ1389 30.00 121510
10120619 100 22 22396 ULTRA STROBE COMMUNICAIT 6669 VEHICLE REPAIRS 12/20/10 0 121510 149.95
100.22.5370 1012 121510 GLJ1389 149.95 121510
10120620 510 32 22669 USA BLUEBOOK 289104SUPPLIES 12/20/10 0 121510 218.74
510.32.6110 1012 121510 GLJ1389 218.74 121510
10120621 100 33 10519 VACULA, JOHN T 1072 TREE REMOVAL SERVICES 12/20/10 0 121510 2,400.00
100.33.5110 1012 121510 GLJ1389 2400.00 121510
10120622 XXXXX XXXXX 23152 VERIZON WIRELESS 12/4-1/3 CELL PHONES 12/20/10 0 121510 2,348.31
100.01.5320 1012 121510 GLJ1389 301.22 121510
100.02.5320 1012 121510 GLJ1389 180.32 121510
100.03.5320 1012 121510 GLJ1389 176.86 121510
100.22.5320 1012 121510 GLJ1389 1086.36 121510
100.30.5320 1012 121510 GLJ1389 62.70 121510
100.33,5320 1012 121510 GLJ1389 283.27 121510
100.41.5320 1012 121510 GLJ1389 63.88 121510
100.45.5320 1012 121510 GLJ1389 79.52 121510
100.46.5320 1012 121510 GLJ1389 31.53 121510
DATE 12/15/2010 03:17 PM CITY OF MCHENRY PAGE 10
LIST OF BILLS COUNCIL MEETING 12/20/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
----------------------------------------------------------------------------------------------
100.47.5320 1012 121510 GLJ1389 13.47 121510
620.00.5320 1012 121510 GLJ1389 69.18 121510
10120623 510 XXXXX 23152 VERIZON WIRELESS 12/4-1/3 CELL PHONES 12/20/10 0 121510 173.68
510.31.5320 1012 121510 GLJ1389 92.06 121510
510.32.5320 1012 121510 GLJ1389 81.62 121510
10120624 620 00 23152 VERIZON WIRELESS 2496794695MOBILE BROADBAND 12/20/10 0 121510 44.02
620.00.5110 1012 121510 GLJ1389 44.02 121510
10120625 510 31 23152 VERIZON WIRELESS 2498216596MOBILE BROADBAND 12/20/10 0 121510 45.13
510.31.5320 1012 121510 GLJ1389 45.13 121510
10120626 620 00 23151 VERMONT SYSTEMS INC 31578 RECTRAC/WEBTRAC MAINTENANCE 12/20/10 0 121510 4,584.00
620.00.5110 1012 121510 GLJ1389 4584.00 121510
10120627 510 32 23287 VIKING CHEMICAL COMPANY 209180CHEMICALS 12/20/10 0 121510 874.00
510.32.6110 1012 121510 GLJ1389 874.00 121510
10120628 100 41 1 WAHL, MARILYN PARKS PROGRAM REFUND 12/20/10 0 121510 20.00
100.41.3636 1012 121510 GLJ1389 20.00 121510
10120630 510 31 24035 WATER WELL SOLUTIONS 11/23/10 WELL #5 REPAIRS 12/20/10 0 121510 5,803.37
510.31.6110 1012 121510 GLJ1389 5803.37 121510
10120631 510 31 24035 WATER WELL SOLUTIONS 10-10-118 WELL #5 REPAIRS 12/20/10 0 121510 11,254.68
510.31.6110 1012 121510 GLJ1389 11254.68 121510
10120629 100 41 1 WEBER, JEAN PARKS PROGRAM REFUND 12/20/10 0 121510 40.00
100.41.3636 1012 121510 GLJ1389 40.00 121510
10120632 100 01 27765 ZUKOWSKI ROGERS FLOOD & 91287 LEGAL FEES - CORP 12/20/10 0 121510 5,850.00
100.01.5230 1012 121510 GLJ1389 5850.00 121510
10120633 100 01 27765 ZUKOWSKI ROGERS FLOOD & 91288 SUVADA/3709 JAMES ST 12/20/10 0 121510 3,150.00
100.01.5230 1012 121510 GLJ1389 3150.00 121510
EXPENDED LIQUID ACCRUAL
GRAND TOTALS 881,509.56
RECAP TOTALS EXPENDED LIQUID ACCRUAL
FUND TOTALS
100 GENERAL FUND 72,741.48 222.00
280 DEVELOPER DONATION FUND 750.00
440 CAPITAL IMPROVEMENTS FUND 10,527.12
441 LOCAL STREET IMPROVEMENTS FUND 39,136.50
.DATE 12/15/2010 03:17 PM CITY OF MCHENRY PAGE 11
LIST OF BILLS COUNCIL MEETING 12/20/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
510 WATER/SEWER FUND 44,645.29
580 UTILITY IMPROVEMENTS FUND 697,575.77
600 EMPLOYEE INSURANCE FUND 2,015.00
610 RISK MANAGEMENT FUND 1,772.00
620 INFORMATION TECHNOLOGY FUND 5,687.40
740 RETAINED PERSONNEL ESCROW 2,208.00
760 POLICE PENSION FUND 4,451.00
**** 881,509.56 222.00
r
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Chris Black, City Administrator
FOR: December 20, 2010, Regular City Council Meeting
RE: Referendum to Allow for the Appointment of City Treasurer
ATT: Resolution Initiating Referendum to Amend Municipal Code to Allow for
Appointment of City Treasurer.
Background. The City of McHenry currently has a City Treasurer that is elected and serves a
four-year term. The duties of the position are detailed in Article VI, Division 3 of the McHenry
Municipal Code. The general duties of the position include receiving all money, depositing funds,
keeping such accounts and records that show the financial status of the city, as well as
completing an annual report. The salary for the position is$1,800 annually.
Analysis. The duties of the City Treasurer are now part of the responsibilities of the City of
McHenry Finance Department. The Finance Department collects and accounts for all revenue,
makes all payments after receiving appropriate authorization, handles all banking, and does all
financial reporting required by the State of Illinois. As a result, staff recommends bringing forward
a public question seeking voter approval to make the City Treasurer position appointed by the
Mayor.
The City Attomey has provided staff information on how to initiate a public question. The first
requirement is an ordinance or resolution initiating the public question be adopted at least 79
days prior to the general election. If approved, the issue would be placed on the April 5, 2011
election ballot, which would make the deadline for passing the attached resolution January 16tn
If the resolution passes, it would need to be submitted to the McHenry County Clerk by February
7tn
The city or village treasurer is an appointed position in larger local communities, including Crystal
Lake, Woodstock, Algonquin, and Cary. For most communities, the finance director or manager
is appointed to the position. If the City of McHenry were to make the City Treasurer an appointed
position the total cost savings would be approximately $2,100, which includes salary and cost for
bonding the position.
Recommendation. Staff recommends passage of the attach resolution initiating a referendum to
amend the City of McHenry Municipal Code to allow for the appointment of the City Treasurer.
R-
A RESOLUTION INITIATING A REFERENDUM TO AMEND THE MUNICIPAL
CODE OF THE CITY OF McHENRY TO ALLOW FOR
APPOINTMENT OF CITY TREASURER
WHEREAS, the City of McHenry("City") is a home rule municipal corporation
organized under the laws of the State of Illinois;
WHEREAS, pursuant to the Illinois Constitution, Article 7, Section 6, home rule
municipalities shall have the power to provide for its officers, their manner of selection and term
of office for their office as approved by referendum or as authorized by law;
WHEREAS,pursuant to the Illinois Municipal Code, 65 ILCS 5/3.1-20-5, the City
treasurer position is currently elected at the same time that the Mayor is elected;
WHEREAS,pursuant to the Election Code, Section 5/28-2(a), the City Council of the
City may initiate a referendum by approving a resolution to place a binding public question on
the election ballot in accordance with procedural guidelines thereunder;
WHEREAS, the City treasurer performs administrative duties on behalf of the elected
governance of the City Council, those duties are limited by the laws of the State of Illinois and
does not make legislative determinations affecting public policy; and
WHEREAS, after careful consideration, research, and discussion, the City finds and
declares that the appointment of the City treasurer promotes the efficient and effective
administration of the City.
NOW, THEREFORE,be it resolved by the Mayor and City Council of the City of
McHenry, McHenry County, Illinois as follows:
SECTION 1: Placement on Election Ballot.
Upon passage of this resolution, the City Clerk shall certify the following public question
and present the public question to the McHenry County election authority and the County Clerk
with a request that the public question be placed on the election ballot and submitted to the
public at the consolidated election scheduled for April 5, 2011:
Shall the Mayor, with the advice and consent of the Corporate Authorities, appoint
the City treasurer of the City of McHenry by a majority vote of the Corporate
Authorities for an indefinite term?
SECTION 2: Upon successful passage of the binding referendum question proposed in
this Resolution at the consolidated election scheduled for April 5, 2011, sections 2-99.
Appointment and 2-100.1. Salary, of Division 3, titled "City Treasurer", of the Municipal Code
of the City, shall be amended as follows:
DIVISION 3. CITY TREASURER
Sec. 2-99. Appointment.
The City Treasurer shall be appointed by the Mayor of the City, with the advice and
consent of the Corporate Authorities of the City for an indefinite term.
Sec. 2-100.1. Salary.
The City Treasurer shall receive a salary, as prescribed by the Corporate Authorities.
Passed this day of
Susan E. Low, City Mayor
Attest:
Janice C. Jones, City Clerk
Z:\M\McHenryCityof\Resolutions\CityTreasurer.doe
Referenda Detail
Election: Consolidated Election
Government Unit Name: City of McHenry
Jurisdiction: McHenry County
Referenda Type: Miscellaneous
Category: Office Term/Size
Result: Pass
Description: Shall the Mayor, with the advice and
consent of the Corporate Authorities,
appoint the City treasurer of the City of
McHenry by a majority vote of the
Corporate Authorities for an indefinite
term?
Government Type: City
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Chris Black, City Administrator
FOR: December 13,2010 Regular Council Meeting
RE: Vehicle Sticker Sales
ATT: Vehicle Sticker Application Production Agreement
Vehicle License Software Agreement
Background. Chapter 13, sections 101 through 110 of the City's Motor Vehicle Code
establishes fees and regulations regarding the purchase of vehicle licenses (vehicle stickers). The
typical license fee collected for vehicles is $12, school buses for non-profit entities and large
trucks are $15 and$30,respectively.
In addition to being difficult to administer, vehicle sticker fee compliance has continued to
decline in recent years. Reduced compliance leads to decreased revenues and more complaints
from the public about the fairness of the fee. Revenues have declined from $164,291 in
FY2005/06 to an estimated$141,200 in FY2010/11.
On November 15,the Finance and Personnel Committee considered ways to improve the vehicle
sticker sales process and related revenue collection. Staff presented three options including:
1) adding the vehicle sticker fee to water/sewer bills; 2) cross referencing current vehicle sticker
data with Secretary of State data in order to mail out forms using GIS software; and, 3)
contracting with a third party vendor that will compile resident and vehicle data,provide and print
vehicle sticker forms, and supply the city with vehicle sticker software to complete sales and
track sticker purchases.
Analysis. The Finance and Personnel Committee recommends contracting with a third party
vendor for vehicle sticker production and for the purchase of software. Staff recommends Third
Millennium Associates, which has over 40 municipal vehicle sticker clients in the Chicago area,
to provide the required services and software. Based on staffs research, Third Millennium was
the best vendor available to provide the full scope of vehicle sticker services, including software.
In addition, staff spoke with several of Third Millenniums' current municipal clients to discuss
the quality of the service and software provided by the company.
The standard proposal and service agreement outlining the scope of services provided by Third
Millenium is attached. The vendor would use our current vehicle sticker and water/sewer account
information, as well as Secretary of State data and a national database, to create vehicle
registration forms to be mailed to residents. Multiple forms are created,but one mailing is sent to
each resident. The total combined proposed cost for creating files and production data and laser
imaging and production are $7,060.38. However, the city will save the approximately $1,000 it
currently spends to purchase and print vehicle sticker applications (postcard format). Postage,
which is also included in the proposal, is a cost the city already incurs therefore is not an
additional cost of contracting with Third Millennium.
Also attached is the vehicle license software agreement. There is a one-time cost to purchase the
vehicle software totaling $4,995, with an annual maintenance cost of $995 annually. The
software reads the registration forms with the use of scan-able bar codes and brings up all the
information on the form, which can be verified and a sticker number can be assigned. This will
lessen staff time in processing vehicle sticker applications. Also, the software will allow the city
to determine residents who have not purchased stickers, so additional collection efforts can be
made after the initial mailing.
In summary, the city would most likely see improved compliance and additional revenue from the
vehicle sticker program by contracting with a third-party vendor for vehicle sticker services and
software. This is due to the more comprehensive and accurate mailing to residents produced by
cross referencing databases. In addition, since the software includes the ability to scan
registrations, information collection and maintenance would be done more accurately and
efficiently by staff. The software would also provide the ability to send out second notices with
late charges to those who have not purchased stickers by June 301h
Recommendation. Staff seeks City Council approval of the following agreements with Third
Millennium Associates: 1) vehicle sticker application production agreement for a one-year term
at an estimated cost of $7,060.38*; and, 2) vehicle license software agreement including the
initial purchase price of$4,995 and annual maintenance of$995 annually.
* Please note the attached agreement is for an initial three-year term. At staff's request, Third
Millennium has agreed to a one-year agreement with annual renewals upon agreement by both
parties.
Vehicle Sticker Application Production Agreement
Third Millennium Associates, Inc.
and the City of McHenry
This agreement, which is three years in duration will automatically renew after the original three-
year period and annually thereafter unless either party provides to the other party written notice
of cancellation at least sixty (60) days prior to the agreement anniversary. This Production
Agreement which is entered into this day of 2010, by and between Third
Millennium Associates, Inc. (hereinafter referred to as "TMA") and the City of McHenry
(hereinafter referred to as "CITY"). For consideration of payment TMA will provide to CITY
programming, information technology services, laser imaging and mailing services for the
purpose of rendering Vehicle sticker applications and certain other items as detailed on the
attached Schedule "A".
L Pre-agreement Confidentiality
Confidentiality and non-disclosure are defined by mutual agreement between TMA and CITY per
the attached agreement dated and signed on the day of , 2010 by TMA and
CITY. Also refer to paragraph 10 of this agreement.
2. Pricing Structure
The prices on which products and services will be provided by TMA to CITY are set forth on the
attached Schedule `B".
3. Postage Cost
Postage costs are not included in the attached listed prices and will be paid by CITY directly to
the USPS via C.A.P.S. The USPS will report directly to CITY all amounts debited to the CITY'S
C.A.P.S. account.
4. Payment Terms
The TMA Invoice format shall detail the mailing and the date of the provided service. All
correctly rendered TMA invoices shall be paid by CITY in accordance with the Illinois Prompt
Payment Act.
5. TMA Quality Commitment
TMA guarantees that it will maintain consistent standards of quality workmanship and warrants
the accurate and timely processing, printing and mailing of the document as outlined in
paragraph seven (7) and that its products and services will be free from defect in materials and
workmanship. TMA does not warrant that the document contents are fit, legally or otherwise, for
their intended purpose or use.
THIRD MILLENNIUM ASSOCIATES,INCORPORATED
6. Limits of Liability
TMA agrees to use all reasonable efforts to provide timely computer services, but will not be
held liable for errors of omission resulting from inaccuracies or defects in any CITY data file (s),
or for errors, omissions or delays resulting from improper input and output data controls and
procedures used by CITY or given to TMA by CITY. TMA shall not be held responsible for any
loss or delay or any default caused by acts of God or any other circumstances outside TMA'S
control which includes, but is not limited to fire, flood, or labor from usual sources of supply,
government restrictions, or electrical, mechanical or computer software failure that is
unavoidable or beyond reasonable control of TMA. TMA agrees to use all reasonable efforts to
provide timely production services at an alternate site in the event that their production site is
unusable due to the aforementioned acts of God or any circumstances outside TMA'S control.
TMA'S maximum liability for any and all claims arising from the performance of its obligations
shall not exceed the purchase price of the products and technology services provided.
7. Division of Responsibilities
7A. TMA Responsibilities
7A-1. To write the software programs required to convert the CITY Vehicle
sticker billing files to the required laser image formatted output files.
7A-2. To write software that will allow CITY'S newly TMA compiled Vehicle
sticker billing file to be processed by Group-One postal software, which
will reduce the CITY'S postage to the minimum allowable postage of 33.5
cents for each qualified piece. Utilize TMA proprietary software to group
"same surname / same household address" for insertion into a single
mailing envelope.
7A-3. To design and procure all materials required to produce the Vehicle sticker
applications; this includes the lasered Vehicle sticker application, the hand
written Vehicle sticker application, No.10 window envelopes and the No.9
courtesy reply envelope. TMA will NOT guarantee the performance of
materials not produced by TMA.
7A-4 TMA will laser image and mail CITY Vehicle license applications within
96 post office operating hours after receipt of the CITY sign-off of the
record count and control totals or a mutually agreed written production
schedule Failing to do so will be cause for TMA to deduct from the
CITY'S invoice the interest amount per day(s) late times the dollar value
of the Vehicle billing file. Your Bank's "daily earnings credit rate" will be
used to calculate the interest penalty.
7A-5. TMA will provide our employees the required training to ensure the
confidentiality of CITY information.
7A-6. TMA will maintain effective and timely communications with the CITY in
all matters pertaining to the responsibilities listed herein.
THIRD MILLENNIUM ASSOCIATES,INCORPORATED
7B. CITY Responsibilities
7B-1. To provide TMA with a consistently populated vehicle sticker billing file
and record layout, containing "field to form" instructions for each address
element and other required billing elements for the Vehicle sticker
application. Files not meeting the above specifications may be subject to
TMA programming fees to correct corrupted files and or instructions. All
vehicle sticker billing files and related files must be submitted to TMA 25
business days before the mutually agreed vehicle sticker application
mailing date. Delayed receipt of files or any required billing components
may cause a delay of your mailing.
713-2. To provide a forty-eight (48) hour response via e-mail verifying the TMA
record counts and control totals and other matters.
7B-3. To maintain a C.A.P.S. account with the USPS.
713-4. To pay all correctly rendered TMA invoices within in accordance with the
Illinois Prompt Payment Act.
8. Renegotiations and Cancellation
In the event either party is in breach of any of the terms contained herein, the non-breaching party
shall give written notice of said breach to the breaching party. The breaching party shall have ten
(10) days to cure the breach. In the event said breach is not cured within ten (10) days of notice,
the non-breaching party may then give thirty (30) day written notice of cancellation of this
Agreement. In the event of cancellation by CITY, all materials produced by TMA for use in
CITY'S Vehicle sticker mailing project shall be paid for within 30 days by CITY. TMA will
UPS these items to CITY if notified by CITY to do so.
9. Post-agreement Confidentiality
In the event of cancellation or expiration of this agreement, TMA shall return to CITY all
materials and information pertaining to the performance of this agreement. These materials shall
include, but are not limited to, all electronic media, all printed material, all notes, memos or other
sources of CITY confidential information. In no instance, prior to, during, or after the conclusion.
of this agreement, shall TMA offer for sale or in any other manner disclose to any third party the
CITY document file or any other such CITY files, whether written or in electronic media format.
10. Price Changes
The prices listed on Schedule B shall be subject to review each year on the anniversary date of
this agreement. That review shall determine if there were any increases or decreases in the cost
of paper, production, transportation or any other cost component of the herein contained products
and/or services. Prices may also be reviewed if the agreement quantity as stated in SCHEDULE
"B"varies by more than ten percent.
TMA must provide third-party documentation of cost increases to CITY. That documentation
shall consist of letters of price increase or decrease from paper mills, articles from the Wall Street
Journal or any other legitimate and universally accepted source. In the absence of the above
documentation, the (J.P. Morgan, Chase Chicago consumer price index) will be used as the
source of price increase or decrease.
THIRD MILLENNIUM ASSOCIATES,INCORPORATED
11. Other Provisions
This agreement constitutes the entire agreement between the parties pertaining to the subject
matter hereof and supersedes all prior agreements. No amendment, supplement, modification,
waiver or termination of this agreement shall be binding unless executed in writing by the party
to be bound thereby. No waiver of any of the provisions of this agreement shall be deemed or
shall constitute a waiver of any other provision of this agreement, whether or not similar, nor
shall such waiver constitute a continuing waiver unless otherwise expressly provided.
THIRD MILLENNIUM ASSOCIATES,INCORPORATED
This agreement shall be construed and interpreted according to the laws of the State of Illinois.
If any provision, clause or part of this agreement, or the application thereof under certain
circumstances is held illegal or unenforceable, the remainder of this agreement, or the application
of such provision, clause or part under certain circumstances, shall not be affected thereby.
IN WITNESS WHEREOF, the duly authorized representatives of the parties have executed the
Agreement effective as of the date last written below.
AUTHORIZATION
THIRD MILLENNIUM ASSOCIATES, INC.
Signature:
Name: Lance Leader
Title: President
Date: October 27, 2010
CITY OF MCHENRY
Signature:
Name:
Title:
Date:
THIRD MILLENNIUM ASSOCIATES,INCORPORATED
Schedule A
Materials to be provided by TMA:
M1. 7" X 8 1/2" Laser Vehicle application documents, items are printed two (2) colors
face and one (1) color back. Paper is 20 lb. MOCR bond with a perforation to
create two 3 1/2"x 8 1/2" attached applications.
M2. 3 1/2 X 8 1/2 two-part carbonless paper hand written "over the counter"Vehicle
application forms. Two color face, one color back, printed on 15 lb. carbonless.
M3 No. 10 standard window envelope with one (1) color printing on face. Paper will
be 24 lb. white wove. TMA will provide CITY No.10 envelopes for return
mailing of Vehicle stickers to compliant citizens.
M4. No. 9 CRE envelope printed one color on face. Paper is 24 lb. white-wove.
M5 With mutual agreement, CITY may authorize TMA to provide certain materials
for new projects or variations of the Vehicle billing project. These material
descriptions may be attached to, and become a part of, Schedule A.
Services to be provided by TMA:
S 1. To write the CITY billing file conversion program from CITY vehicle billing file
format to laser image format per the charges stated in Schedule B.
S2. To utilize the required software that will allow CITY'S vehicle billing file to be
processed through Postal application software.
S3. To utilize the appropriate software to match and group the"same surname/same
household address"vehicle applications for insertion into a common mailing envelope.
S4. To process the CITY'S newly created vehicle sticker billing file using Postal sort
application software. The result of which is to reduce CITY'S postage rate to the
minimum amount allowed by the USPS.
S5 To laser image the CITY Vehicle license applications in quantities as stated in schedule
"B"of this agreement.
S6. To group, intelligently insert, seal, tray, sleeve, band, label and deliver to the USPS office
all pieces laser imaged with respect to item S5.
ST To insert additional pieces into the No.10 billing envelope as directed by CITY, per the
conditions and fees as stated in Schedule`B" of this agreement.
S8. With mutual written agreement, CITY may authorize TMA to provide certain services
and or products for new projects or variations of this billing project. These service
descriptions may be attached to, and become a part of Schedule "A".
THIRD MILLENNIUM ASSOCIATES,INCORPORATED
SCHEDULE B - Pricing
The prices contained herein are calculated on a usage of 18,375 (estimated) Vehicle sticker
applications. Any variance in the above quantities in excess often (10) percent maybe cause for
a price review. There will be no more than one production run for the above stated item. Each
Vehicle sticker application billing unit shall consist of the components described in Schedule A.
1 B. CITY sticker applications are laser imaged and mailed at a cost of 24.9 cents per record,
(excluding postage). There will be an annual system initialization fee of$2485. This fee
will pay for compiling a new CITY Vehicle sticker billing file and a complete pre-
production test of all systems and components. Included are all forms and printed matter
proofs. Also included are various tests to insure data input and output integrity. Also
included in the above initialization fee are the consulting services to coordinate the
software integration for CITY, SOFTWARE COMPANY, USPS and TMA. CITY and
TMA shall develop an edit process to verify all record counts and appropriate control
totals. The above procedures will allow the mutual performance of Responsibilities as
stated in Paragraph Seven.
2B. A separate insertion charge will be applied for any additional item inserted into the
outgoing billing envelope. Insertion items must physically qualify for use on TMA
insertion equipment. The insertion charge is 2.5 cents per item. This insertion fee does
not include the cost of supplying the additional item(s) to be inserted.
3B. With mutual written agreement, CITY may authorize TMA to provide certain products
and services for new or revised projects. The TMA pricing structure for these projects
may be attached to, and become a part of, Schedule"B".
THIRD MILLENNIUM ASSOCIATES, INCORPORATED
Addendum—Technical Specifications
T-1 The minimum requirement of the server should be at least a Pentium 4 processor
with a minimum of 2GB of RAM.
T-2 Our application will need approximately 200-300 MB of storage for MySQL,
Tomcat and the Java 1.6 runtime libraries. The software uses Tomcat which is a Java-
servlet container(a glorified web server basically).
T-3 We can run this either secure (SSL) or unsecure.
T-4 We would prefer the application exist on its own server, or on a server with non
mission-critical systems (e.g. print server, handheld readers, applications with low
access).
T-5 If the software is going to co-exist with other software running on the server, I
would like to know in advance what is running (applications or services) on that server
(e.g. DNS, mail, meter read application, databases, file shares, etc.) so I may see if
anything may conflict with the components I will be installing.
T-6 Loaded on the client PC is Internet Explorer 5.x or higher,
T-7 The Java 1.6 Runtime Libraries - if the 1.6 runtimes conflict with any other
software, I can compile down the applet (which is the only real requirement of Java on
the client) to a previous version.
T-8 I know some communities which have HTE for the billing software, we are
limited to using Java 1.5 - if there is a limitation, we can work around a previous
version.
CITY OF MCHENRY
Signature:
Name:
Title:
Date:
THIRD MILLENNIUM ASSOCIATES,INCORPORATED
McHenry Vehicle System
Cost Summary
TMA Service One Time Cost Annual Cost Per Transaction Cost
Vehicle Application Production&Mailing
Set up of files and production data $2,485.00
Laser Imaging and Production $4,575.38(assumes 18,375 records)* $0.249 per record
Postage $4,616.64(assumes 13,781 envelopes mailed)* $0.335 per envelope
Total Annual Cost of Laser Imaging&Postage: $11,677.02*
Vehicle Software Postage will vary based on final number of envelopes mailed*
Purchase of Vehicle Software $4,995
Annual Maintenance of Vehicle Software $995.00
Total Annual Cost of Vehicle Software: $995.00
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Third Millennium Associates,Inc.
10-26-2010
VEHICLE LICENSE SOFTWARE AGREEMENT
THIS AGREEMENT, by and between Third Millennium Associates, Incorporated, its
subsidiaries and assigns, located at 4200 Cantera Drive, Suite 105, Warrenville, IL
60555, an Illinois corporation, hereinafter referred to as Licensor, and the City of
McHenry, located at 333 South Green Street, McHenry, Illinois 60059, hereinafter called
Licensee, WITNESSETH:
WHEREAS, Licensor has certain proprietary rights to the copyrighted software
originated by it, (the software), that maintains and updates the Software necessary for
the issuance and reissuance of vehicle stickers, with additional usages available to such
Software when modified; and
WHEREAS, Licensor will lease such software to Licensee on a non-exclusive basis for
use by Licensee only at its premises specified above, for use in Licensee business
operations only in association with TMA billing services or Licensee internal billing and
mailing, with no right accorded Licensee to relocate, to sublicense or in any other
manner to disclose any part of such Software except as permitted herin- after, all or part
of the Software to anyone not a party to this Agreement, including, but not limited to,
affiliates, joint venture partners, subcontractors, marketing survey firms or consultants
working with or providing support to Licensee;
NOW THEREFORE, for the mutual covenants, considerations and promises as herein-
after set forth, the Licensor and Licensee do hereby agree as follows:
1(a) Licensor hereby grants to Licensee, and Licensee hereby accepts, upon the
terms and conditions hereinafter set forth, a non-exclusive, non-assignable license to
use the Software for the purposes set forth above in perpetuity, or until Licensee
discontinues its use of the Software. Either Licensor or Licensee may terminate this
agreement prior to that date only if the other party has received written notice by
certified mail, return receipt requested, that it is in default and such default has not been
corrected within thirty calendar days after the mailing date of such notice. The return
receipt shall be conclusive proof of the delivery of such notice of default.
1(b) The Licensee shall pay a license fee to Licensor of $4,995.00 at the time of
execution of this agreement, or as otherwise agreed. No portion of which shall be
refundable.
1(c) The Licensee shall pay an annual fee of $995.00 to Licensor for its services in
the maintaining and upgrading the Software, such fee to be adjusted by TMA at its
option at annual intervals. The maintenance fee hereunder shall be due at the time of
execution of this Agreement and on each anniversary of this agreement. No portion of
which shall be refundable. Failure to use the services of TMA for such maintenance
and upgrading shall result, at the option of Licensor, in an immediate termination of this
Agreement and result in a return of the Software to Licensor.
THIRD MILLENNIUM ASSOCIATES,INCORPORATED
2 (a) The License granted hereunder may not be sublicensed nor have any rights in it
granted by Licensee to any one not a party to this contract. All other right, title and
interest in and to the Software in any media form whatsoever shall remain with the
Licensor; This license permits use of the software only in connection with its use on the
premises of Licensee and related field operations and for such purposes as specified
above.
(b) Licensor will not have any right, title or interest in any media form in which the
Software may be incorporated by Licensee except to the extent that it may require
Licensee to delete the Software from such media form at the termination of the initial
license period or any extension thereof.
(c) Licensee is exclusively responsible for the supervision, management and control
of the Software. Licensee shall use its best efforts not to permit the use of the Software
by any third party and not to disclose any portion of the Software to any third party, nor
copy it for the purposes of the Licensee, without the prior written consent of the
Licensor, which shall not be unreasonably withheld.
(d) Notwithstanding any other clause to the contrary, nothing in this agreement
shall prohibit Licensee from partially disclosing the Software to subcontractors for the
purpose of properly using such Software in the licensing and re-licensing of City
stickers issued by Licensee. Said subcontractor(s) shall be required to sign a
confidentiality agreement consistent with that required by Licensor and signed by
Licensee and designed to protect the proprietary information contained within the
Software. TMA will be provided with copies of such agreements by Licensee on request.
No information relating to the Software furnished by the Licensor to the Licensee in any
form may be copied or otherwise reproduced or provided or otherwise made available to
any person, other than employees of the Licensee or to subcontractors in conformity
with this Agreement.
(e) The updating, correction and improvement of the Software shall be the sole
responsibility of Licensor. The costs of such services shall not be included in the license
fee designated hereinbefore at paragraph 1 (b).
3 (a) Licensee affirms that the proprietary information that comprises the Software
licensed under this agreement is the sole and exclusive property of the Licensor.
(b) Information within the Software shall not be considered proprietary or subject to
confidentiality protection if it:
(b1) Is already known to Licensee and Licensee informs Licensor of that fact;
(b2) Becomes available as public knowledge through no breach of this Agreement
by Licensee;
(b3) Is released by written permission given by Licensor; or
(b4) Has been developed by Licensee independent of any assistance from Licensor.
THIRD MILLENNIUM ASSOCIATES,INCORPORATED
4. Has thirty (30) days after termination of this license or after the use of the
Software has been discontinued by the Licensee, Licensee agrees to return such
Software and any improvements utilized or originated by the Licensee to Licensor, and
such Licensor shall have the right to destroy, or have destroyed, the Software
previously licensed. At its sole option Licensor may request Licensee to destroy such
Software and execute a destruction certificate in any format designated and/or supplied
by Licensor.
5(a) Licensor warrants that the software licensed hereunder will be free from defects
in material and workmanship for a period of ninety (90) days from the date of shipment
to Licensee; that such Software will be fit for the ordinary purposes for which such
software is used; and that Licensor has a good title to such software.
THE FOREGOING IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESSED OR
IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTY OF
MERCHANTABILITY.
(b)(1) Licensor must be notified of any malfunction of the Software within the 90-day
period mentioned above by written notice to the address specified at paragraph 7.
(2) This warranty does not extend to any addition, substitutions or changes
made by Licensee in the Software, and the making of such additions, substitutions or
changes by Licensee shall completely void any warranty heretofore offered by
licensor for such Software. This provision does not apply to changes made in the
Software which are necessary to preserve such Software in an emergency situation,
provided Licensor is promptly notified of such situation and all changes made.
(c) Licensee's exclusive remedy for breach of any warranty pertaining to the
Software shall be limited to replacement of all or any portion of such Software;
provided, however, that Licensor shall have received written notice of such breach of
warranty from the Licensee, specifying the nature of such breach of warranty within
ninety (90) days from the date of initial shipment of the Software, or from the date of
issuance of any update to the Software. In no event shall Licensor be liable for
indirect or consequential damages.
6. This license shall be governed under the laws of the State of Illinois.
7. Neither Licensor nor Licensee shall be responsible for failure to fulfill their
obligations under this license due to circumstances or causes beyond their control.
8. Any notices necessary hereunder shall be in writing and sent certified mail to
Licensee, attention of the Finance Director at 333 South Green Street, McHenry,
Illinois 60059 or to Licensor at 1952 McDowell Road, Suite 300, Naperville, Illinois
60563, or such new address as Licensor may designated, return receipt requested.
9. This instrument constitutes the entire agreement between Licensor and
Licensee, and any changes hereto must be made in writing, agreed to between both
Licensor and Licensee.
THIRD MILLENNIUM ASSOCIATES,INCORPORATED
Witness our hands and seals this day of , 2010
Third Millennium Associates, Inc. City of McHenry,
Licensor Licensee
By_ - �/-4e5420� By
Title Title
THIRD MILLENNIUM ASSOCIATES,INCORPORATED