HomeMy WebLinkAboutPacket - 04/12/2010 - City Council City of McHenry
333 South Green Street www.ci.mchenry.il.us
McHenry, Illinois 60050-5495 — -
Mayor's Office
(815) 363-2108
Fax (815) 363-2119
Clerk's Office
(815)363-2100
Fax(815)363-2128 COMMITTEE OF THE WHOLE MEETING
Administration Monday, April 12, 2010, 7:30 PM
(815)363-2108
Fax(815)363-2119
Public Works ,
Community AGENDA
Development
(815)363-2170
Fax(815)363-2173
1. Call to Order
Parks and Recreation
(815)363-2160 2. Roll Call
Fax(815)363-3186
Police Non-Emergency 3. Pledge of Allegiance
(815)363-2200
Fax(815)363-2149 4. Consent Agenda:
A. Resolution declaring April 30, 2010 Arbor Day in City of McHenry;
B. March 29, and April 5, 2010 City Council meeting minutes; and
Mayor C. List of Bills.
Susan E.Low
City Clerk 5. FY 2010/201 1 Budget Discussion
Janice C.Jones
6. Adjournment
Treasurer
David M.Welter
Aldermen
WARD 1 Posted and Mailed: April 7, 2010
Victor A. Santi
WARD 2
Andrew A.Glab
WARD 3
Jeffrey A. Schaefer
WARD 4
Steven C.Murgatroyd
WARD 5
Richard W.Wimmer
WARD 6
Robert J.Peterson
WARD 7
Geri A.Condon
CONSENT AGENDA
The Consent Agenda for the April 12, 2010 Committee of the Whole meeting
consists of the following items:
A. Resolution declaring April 30, 2010 Arbor Day in City of McHenry;
B. March 29, and April 5, 2010 City Council meeting minutes; and
C. List of Bills.
CONSENT AGENDA
TO: Mayor and City Council
FROM: Bill Hobson, Assistant City Administrator
FOR: April 12, 2010 City Council Meeting
RE: Arbor Day Resolution
RECOMMENDATION: Approve the attached Resolution recognizing Friday, April
30, 2010 as Arbor Day in the City of McHenry
Communities in the State of Illinois recognize Arbor Day on the last Friday in April each
year. As a Tree City Community, the City of McHenry celebrates Arbor Day by passing
the attached resolution and hosting a tree planting ceremony. The ceremony will be
held at 3:00 pm on Friday, April 30, 2010 at the Municipal Center.
For the 16t" consecutive year, the City of McHenry was recognized by the Illinois
Department of Natural Resources and the Arbor Day Foundation as a Tree City USA.
RESOLUTION
WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of
Agriculture that a special day be set aside for the planting of trees, and
WHEREAS, this holiday, called Arbor Day, was first observed with the planting of
more than a million trees in Nebraska, and
WHEREAS, Arbor Day is now observed throughout the nation and the world, and
WHEREAS, trees can reduce the erosion of our precious topsoil by wind and
water, cut heating and cooling costs, moderate the temperature, clean the air, produce
oxygen and provide habitat for wildlife, and
WHEREAS, trees are a renewable resource giving us paper, wood for our homes,
fuel for our fires and countless other wood products, and
WHEREAS, trees in our city increase property values, enhance the economic
vitality of business areas, and beautify our community, and
WHEREAS, trees are a source of joy and spiritual renewal, and
WHEREAS, the City of McHenry has been recognized as a Tree City USA by the
Arbor Day Foundation and desires to continue its tree-planting ways,
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Aldermen that
April 30, 2010 is known as Arbor Day in the City of McHenry.
BE IT FURTHER RESOLVES, that a copy of this resolution is incorporated into the
minutes of these proceedings, and that all citizens are encouraged to plant trees to
gladden the hearts and promote the well being of present and future generations.
PASSED AND APPROVED this 12th day of April, 2010.
APPROVED:
ATTEST:
REGULAR MEETING
MARCH 29, 2010
Mayor Low called the regularly scheduled March 29, 2010 meeting of the McHenry City
Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer,
Blake, Wimmer, Peterson, and Condon. Absent: None. Also in attendance were: City
Administrator Maxeiner, City Clerk Jones, City Attorney McArdle, Deputy City Administrator
Martin, Assistant City Administrator Hobson, Construction Neighborhood Services Director
Schwalenberg, Public Works Director Schmitt, Finance Director Black, Parks and Recreation
Director Merkel.
PUBLIC INPUT SESSION
There was no one in attendance who signed in to speak during the Ten Minute Public
Input Session.
CONSENT AGENDA
Motion by Santi, seconded by Wimmer,to approve the Consent Agenda as presented:
A. Resolution authorizing the update and publication of the City Zoning Map;
B. Resolution for OCT authorizing municipal work in State Rights-of-Way;
C. Request to post temporary advertising signs in rights-of-way and waive associated fees for McHenry Garden Club
annual Container Garden Extravaganza,April 29,2010;
D. City Council Minutes:
March 15,2010 regularly scheduled meeting;
E. List of Bills:
A W TOOL SALES INC 82.95
ADAMS ENTERPRISES INC, R 51.55
ADAMS STEEL SERVICE INC 115.16
ADVANTAGE MECHANICAL INC 245.00
ALEXANDER EQUIPMENT COMP 68.40
AMERICAN RED CROSS OF GR 9.00
AMERICAN TRAFFIC SAFETY 140.50
AMERICAN WATER WORKS ASS 255.00
ANDERSON, LORI 271.88
ANDREWS, MAUREEN J 195.00
AQUAPREP 5,544.00
AT&T 6,455.17
AT&T LONG DISTANCE 70.06
AUTO TECH CENTERS INC 203.00
AUTO TRUCK GROUP 87.77
BANK OF NEW YORK, THE 1,178.00
BARTA, RON 27.97
BERGGREN, LEE 3,313.50
BETSY ROSS OF LINCOLN AV 1,189.00
BIRK, JOHN 16.00
BUSS FORD SALES 1,372.57
CARNEY AND COMPANY INC 265.00
CDW GOVERNMENT INC 1,938.74
CENTEGRA OCCUPATIONAL ME 117.60
CHEMICAL PUMP SALES & SE 128.22
CHRISTIE, BRITTANY 704.00
COMCAST CABLE 75.78
COMED 137.07
COMMUNICATIONS REVOLVING 115.00
CONSTELLATION NEWENERGY 42,985.48
CRESCENT ELECTRIC SUPPLY 299.81
CRUZ, MICHAEL 23.74
Page 2
March 29,2010
CUNAT INC 267.08
D'S MARINE SERVICE INC 63.27
DOCUMENT IMAGING DIMENSI 893.96
ED'S RENTAL & SALES INC 5.50
FAST EDDIES CAR WASH 149.05
FLESCH COMPANY INC, GORD 69.70
FOREMAN & COMPANY, JOSEP 306.06
FUTURE LINK OF ILLINOIS 5,435.00
G IMPRESSIONS INC 387.50
GITZKE, WILLIAM J 158.90
GLICK, DEBORAH A 99.86
GOAL SPORTING GOODS INC 589.00
GROWER EQUIPMENT & SUPPL 132.35
HYDRAULIC SERVICES AND R 519.86
IIMC 90.00
ILLINOIS SECTION AWWA 15.00
J G UNIFORMS INC 671.71
JC LICHT/EPCO 214.72
JULIE INC 68.00
KALE UNIFORMS INC 4,302.81
KIMBALL MIDWEST 388.56
LANG AUTO GROUP, GARY 756.96
LOCKER'S FLOWERS 26.00
LORCH, NANCY 63.66
LUNKENHEIMER, JOHN 40.00
MARATHON TOWING 20.00
MARSH USA INC 280.00
MCH COUNTY DEPT OF HEALT 230.00
MCHENRY ANALYTICAL WATER 340.00
MCHENRY COUNTY RECORDER 325.50
MCHENRY FAVORITE SPORT C 22.00
MCHENRY FIRESTONE 352.50
MCHENRY POWER EQUIPMENT 329.43
MCHENRY SCHOOLS TRANSPOR 397.07
MCHENRY SPECIALTIES 16.00
MCMASTER-CARR SUPPLY CO 54.02
MENARDS - WOODSTOCK 73.98
MENNON RUBBER & SAFETY P 417.69
MERTZ, GARY 389.17
MIDWEST METER INC 451.64
MIDWEST OPERATING ENGINE 775.00
MINUTEMAN PRESS OF MCH 212.72
NCL OF WISCONSIN INC 1,281.15
NEXTEL 1,801.70
NICOR GAS 5,171.35
NORTH SUBURBAN WATER 45.00
NORTHERN KEY & LOCK INC 47.50
NORTHWEST ELECTRICAL SUP 84.23
O'HERRON CO INC, RAY 246.78
OTTOSEN BRITZ KELLY COOP 507.50
PACE 7,019.77
PADRO, PEDRO 300.29
PALMER, MIKE 99.51
PETROLIANCE LLC 10,492.45
PETTIBONE & CO, P F 1,182.83
PETTY, JAYNE 76.00
PITNEY BOWES INC 271.96
PLUTSHACK, HARLA 76.00
POSTMASTER MCHENRY IL 185.00
PRECISION SERVICE & PART 286.02
PRECISION SHARPENING 58.00
REGNER, WILLIAM J 176.20
REINDERS INC 324.93
RUSHING, RHONDA 225.00
RUZICKA, RUSSELL 490.00
RYDIN DECAL 4,056.80
SANTO SPORT STORE 2,383.50
SEC GROUP INC 23,554.53
SHERMAN MECHANICAL INC 893.40
STAPLES CREDIT PLAN 316.79
STENZEL, JOYCE 100.00
Page 3
March 29,2010
SUNBURST SPORTSWEAR INC 172.64
SWIFT CO INC, JOHN S 3,256.00
TREASURER, STATE OF ILLI 29,190.94
TRITON ELECTRONICS INC 1,308.50
TRIZINSKI, MR MARTIN 50.00
UNCOMMON GROUNDS 30.00
UNITED LABORATORIES 310.97
USA BLUEBOOK 537.80
VERIZON WIRELESS 45.06
VIKING CHEMICAL COMPANY 14,761.80
WALMART COMMUNITY 110.40
WASTE MANAGEMENT OF WI P 10,355.67
WATER WELL SOLUTIONS 2,450.00
WOOD, ROLAND 960.00
ZAHN, DAN 362.00
ZUKOWSKI ROGERS FLOOD & 15,518.07
GRAND TOTALS 229,257.19
FUND TOTALS
GENERAL FUND 73,105.17
DEBT SERVICE-1997A FUND 1,178.00
CAPITAL IMPROVEMENTS FUND 30,968.92
WATER/SEWER FUND 88,003.23
UTILITY IMPROVEMENTS FUND 22,934.78
EMPLOYEE INSURANCE FUND 775.00
RISK MANAGEMENT FUND 397.60
INFORMATION TECHNOLOGY FUND 9,200.03
RETAINED PERSONNEL ESCROW 2,694.46
TOTALS 229,257.19
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FOR HONORARY STREET SIGN DESIGNATION—HONORARY FRED MEYER WAY
Deputy City Administrator Martin stated a request was submitted by the family of Fred
Meyer seeking Honorary Street Sign designation of the intersection of Pearl Street and
Riverside Drive. Deputy City Administrator Martin noted the Honorary Street Sign Program was
established in 2005. The program was designed to honor those who have made significant
contributions to the community through cultural, historical, or humanitarian acts. The City
Council has approved eight honorary street sign applications thus far.
Deputy City Administrator Martin stated the application submitted by the Meyer family
outlines Mr. Meyer's numerous contributions to the McHenry community including:
• He was instrumental in establishing youth sports programs in the City;
• He founded youth baseball in the City during the 1950's;
• He sought donations of time, money and equipment in order to establish the baseball
league;
• He was a member of Rotary;
• He served as Superintendent of Public Works for the City for 23 years.
Page 4
March 29,2010
Deputy City Administrator Martin stated Staff has reviewed the application and
recommends designating the intersection of Pearl Street and Riverside Drive as Honorary Fred
Meyer Way.
Alderman Condon noted the designation of this honorary street follows the goals
established by the implementation of the program.
Alderman Santi concurred with Alderman Condon.
Alderman Schaefer stated Mr. Meyer's numerous contributions to the community
exemplify the program and verify his commitment to the City.
Alderman Wimmer stated he likes the proposed location for the sign.
Mayor Low concurred with everything that was stated. She noted her first job was a
lifeguard for the City and Fred was instrumental in making Fiesta Days so successful in the City.
Mayor Low stated she is looking forward to the dedication ceremony.
Motion by Condon, seconded by Schaefer, to accept Staff's recommendation to pass a
resolution providing for the designation of the corner of Pearl Street and Riverside Drive as
Honorary Fred Meyer Way.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FOR TEMPORARY SIGN VARIANCE — FIRESTONE COMPLETE AUTO CARE, 3624
DIAMOND DRIVE
Deputy City Administrator Martin stated a request was submitted by Firestone
Complete Auto Care to allow temporary advertising signs at its facility located at 3624 Diamond
Drive. The signs would advertise a grand opening event scheduled for April 16-April 18, 2010. In
order to alert the public to the event the applicant is seeking permission to post signs April 14-
21, 2010. The temporary sign variance request includes:
1. Celebrating one-year in business grand opening banner, 15.66 square feet in area;
2. Five flexible flags;
3. One 10' by 10' inflatable tire;
4. A 30' long Firestone semi-trailer;
5. A 30' high fire hawk inflatable;
6. A wind dancer.
Page 5
March 29,2010
Deputy City Administrator Martin noted, due to the store location which is set back
quite a distance from Richmond Road, Staff supports the request in order to assist the business
in marketing their store.
Alderman Schaefer acknowledged the City needs to do everything possible to support
local businesses.
Motion by Schaefer, seconded by Wimmer, to accept Staff's recommendation to
approve a temporary sign variance as presented for Firestone Complete Auto Care for their
facility located at 3624 Diamond Drive.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FROM GARY LANG AUTO GROUP FOR EXTENSION OF TEMPORARY USE PERMIT
Deputy City Administrator Martin stated in December 2007 Council granted a temporary
use permit to allow Gary Lang Auto Group to place a temporary sales trailer on their property
for one year. The removal date for the trailer was subsequently extended to March 31, 2010. A
request was submitted by Gary Lang, President of Gary Lang Auto Group, seeking permission to
extend the use of the modular trailer for an additional year.
Deputy City Administrator Martin noted the trailer is used only for shelter for
employees and customers. All sales and business transactions occur in the existing sales facility
on the premises. Due to the economy, Mr. Lang has postponed building expansion which will
eventually replace the temporary modular facility on the property. Deputy City Administrator
Martin stated Staff has reviewed the request and supports the extension of the temporary use
permit to March 31, 2011.
Motion by Wimmer, seconded by Glab, to accept Staff's recommendation to approve
the extension of the temporary use permit to allow placement of a temporary sales trailer on
the Gary Lang Auto Center property as requested by Gary Lang, with a term expiring March 31,
2011.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR STATEMENT AND REPORT
There was no Statement or Report from Mayor Low.
Page 6
March 29,2010
COMMITTEE REPORTS
There were no Committee Reports.
STAFF REPORTS
City Administrator Maxeiner reported the Jaycees Annual Easter Egg Hunt is scheduled
for Saturday, April 3, 2010 from 1 p.m. until 4 p.m. at Petersen Park.
City Administrator Maxeiner also reported City hydrant flushing begins April 5, 2010,
spring brush pick-up begins on April 14, 2010, and the yard waste programs begin on April 5,
2010.
FUTURE AGENDA ITEMS
Alderman Glab reported his wife received a notification of a proposed health clinic to
take place at the Church of Holy Apostles. He noted this is a special event which would occur in
a residentially-zoned area. He opined it is distressing the company doing the testing is from
Texas.
Mayor Low assured Council she would look into the matter.
Alderman Peterson congratulated the Parks and Recreation Department on the
successful community garage sale event which occurred last Saturday, March 27, 2010. He
noted the event was well-attended.
Alderman Glab stated the garage sale was over-attended. More people than expected
attended the event which resulted in parking issues.
EXECUTIVE SESSION: REVIEW OF EXECUTIVE SESSION MINUTES
Motion by Glab, seconded by Wimmer, to go into Executive Session to discuss Executive
Session Minutes at 7:45 p.m.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council went into Executive Session at 7:45 p.m.
Motion by Wimmer, seconded by Condon, to go back into Open Session at 7:49 p.m.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Page 7
March 29,2010
Council went back into Open Session at 7:49 p.m.
OPEN SESSION:ACTION REGARDING MATTERS DISCUSSED IN EXECUTIVE SESSION
Motion by Wimmer, seconded by Peterson to
a.) pass a resolution authorizing the release of the following Executive Session Minutes:
September 28,2009 Executive Session Minutes Review and Approval
February 11,2008 Personnel
June 4,2007 Property Acquisition
b.) pass a resolution authorizing the destruction of the following tapes of Executive Session Meetings
as per State Statute:
3/31/08 5/5/08 8/11/08 9/29/08
3/31/08 6/30/08 8/25/08
4/21/08 8/4/08 9/15/08.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
ADJOURNMENT
Motion by Wimmer, seconded by Peterson, to adjourn the meeting at 7:50 p.m.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 7:50 p.m.
Mayor City Clerk
REGULAR MEETING
APRIL 5, 2010
Mayor Low called the regularly scheduled April 5, 2010 meeting of the McHenry City
Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer,
Blake, Wimmer, Peterson, and Condon. Absent: None. Also in attendance were: City
Administrator Maxeiner, City Clerk Jones, City Attorney McArdle, Deputy City Administrator
Martin, Assistant City Administrator Hobson, Construction Neighborhood Services Director
Schwalenberg, Public Works Director Schmitt, Finance Director Black, Parks and Recreation
Director Merkel.
PUBLIC INPUT SESSION
There was no one in attendance who signed in to speak during the Ten Minute Public
Input Session.
CONSENT AGENDA
Alderman Glab noted more and more residents are using City parks as evidenced by the
increase in picnic and special use permits.
Motion by Blake, seconded by Condon,to approve the Consent Agenda as presented:
A. Picnic/Special Use Permits;
B. List of As-Needed Checks:
BLUE CROSS BLUE SHIELD O 111,791.23
CARQUEST AUTO PARTS STOR 180.00
FIRST NAT'L BANK OF MCH 75,000.00
FOP UNITS I/II 1,900.00
GYPSUM SUPPLY CO 49.00
HOME DEPOT/GECF 3,416.63
IUOE, LOCAL 150 1,966.50
LAND TECHNOLOGY 2,000.00
MCHENRY POLICE OFFICER'S 840.00
MOBILE FLEET SERVICES IN 190.00
NATIONAL GUARDIAN LIFE I 42.33
NCPERS GROUP LIFE INS. 304.00
PETTY CASH FUND 169.00
POSTMASTER MCHENRY IL 3,735.27
PRE-PAID LEGAL SERVICES 284.90
SEARS COMMERCIAL ONE 179.99
UNITED PARCEL SERVICE 110.48
UNITED WAY OF MCHENRY CO 156.24
UNUM 1,628.07
ZIMMERMAN, BOB 27.80
GRAND TOTALS 203,971.44
FUND TOTALS
GENERAL FUND 88,035.11
CAPITAL IMPROVEMENTS FUND 1,697.22
WATER/SEWER FUND 447.88
EMPLOYEE INSURANCE FUND 111,791.23
RETAINED PERSONNEL ESCROW 2,000.00
TOTALS 203,971.44
C. List of Bills:
A-ABLE ALARM SERVICE INC 129.75
Page 2
April 5,2010
ADAMS ENTERPRISES INC, R 700.00
AMERICAN WATER WORKS ASS 75.00
B&W CONTROL SYSTEMS INTE 859.00
BANKCARD SERVICES 2,358.80
BAXTER & WOODMAN 965.00
BUSS FORD SALES 733.46
CHEMICAL PUMP SALES & SE 495.00
CHICAGO INTERNATIONAL TR 22.32
COMED 1,388.20
CONCRETE SOLUTIONS CORP 450.59
CONSERV FS 1,487.00
CRESCENT ELECTRIC SUPPLY 177.70
CURRAN CONTRACTING COMPA 731.43
CYNOWA, LEROY 295.20
DUCAK, JASON 8.00
EAST JORDAN IRON WORKS 4,680.00
ED'S RENTAL & SALES INC 47.95
FEDEX 34.87
GALLAGHER RISK MANAGEMEN 60.00
GITZKE, WILLIAM J 113.80
GURRIE, LETITIA 247.02
HACH COMPANY 54.08
HARRIS & ASSOC INC, BRUC 682.50
HEADLEY, JEAN 82.83
HOME DEPOT/GECF 1,967.42
ILLINI POWER PRODUCTS 866.43
INNOVATIVE PACKAGING INC 100.00
KIMBALL MIDWEST 236.55
LANGE, MICHAEL 13.31
LEE AUTO MCHENRY 197.16
LORCH, NANCY 34.64
LUNKENHEIMER, PATTIE 150.46
MARATHON TOWING 65.00
MCHENRY AREA CHAMBER OF 2,175.00
MCHENRY COUNTY GLASS & M 80.50
MCHENRY SPECIALTIES 27.00
MCMASTER-CARR SUPPLY CO 65.54
MEADE ELECTRIC COMPANY I 122.42
MENNON RUBBER & SAFETY P 62.67
METRA 943.74
MEYER MATERIAL COMPANY 701.33
MIDWEST METER INC 40,500.00
MTS SAFETY PRODUCTS INC 43.70
MURDOCK SUPER SECUR 62.97
NICOR GAS 558.95
NIEDOSPIAL, LAURIE 62.00
NORTHERN BALANCE & SCALE 98.00
NORTHWEST ELECTRICAL SUP 161.47
NORTHWEST LAMINATION 120.00
PETROLIANCE LLC 7,100.84
PETTIBONE & CO, P F 1,054.98
PIONEER ATHLETICS 122.05
PRECISION SERVICE & PART 112.97
REINDERS INC 88.41
SEC GROUP INC 43,150.51
SECRETARY OF STATE / POL 388.00
SHERMAN MECHANICAL INC 3,278.15
STAPLES BUSINESS ADVANTA 45.40
STEKL, DIANE 484.50
STULL, RICH 92.14
TRAFFIC CONTROL & PROTEC 73.93
USA BLUEBOOK 93.48
VLCEK, PEGGY 92.56
WILLIAMS ELECTRIC SERVIC 458.17
WITT, CINDY 61.39
ZAHN, DAN 362.00
ZARNOTH BRUSH WORKS INC 462.50
GRAND TOTALS 123,837.74
FUND TOTALS
GENERAL FUND 23,860.38
Page 3
April 5,2010
CAPITAL IMPROVEMENTS FUND 39,773.54
WATER/SEWER FUND 52,619.79
UTILITY IMPROVEMENTS FUND 3,504.54
MARINA OPERATIONS FUND 701.33
EMPLOYEE INSURANCE FUND 34.87
RISK MANAGEMENT FUND 60.00
INFORMATION TECHNOLOGY FUND 2,318.29
RETAINED PERSONNEL ESCROW 965.00
TOTALS 123,837.74
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
ORDINANCE AMENDING CERTAIN SECTIONS OF MUNICIPAL CODE CHAPTER 13 MOTOR
VEHICLE CODE INCREASING PARKING FINES TO S25 PER OCCURRENCE AND 550 PER
OCCURRENCE IF FINE IS NOT PAID WITHIN THIRTY DAYS FROM DATE OF VIOLATION
City Administrator Maxeiner stated is was recently pointed out the City's parking fines
were too low and did not offer a deterrent to those choosing to park illegally or overtime
according to the provisions of the traffic code. The matter was brought before the Public Works
Committee for consideration. The committee recommended an increase from $5 to $25 per
violation if the fine is paid within the first 30 days and an increase from $10 to $50 if the
violation is paid more than 30 days of the date of violation. City Administrator Maxeiner noted
the increased fines do not affect the already established fines for parking in a fire lane, parking
in front of a fire hydrant and illegally parking in a space designed for persons with disabilities.
Those three fines are established pursuant to state statute.
City Administrator Maxeiner stated an ordinance has been prepared for Council
consideration establishing the revised parking fine schedule.
Alderman Wimmer stated the increase in parking violation fines is long overdue and
noted it is not a revenue-generating issue.
Alderman Glab inquired if the fine would be waived if there were extenuating
circumstances. City Administrator Maxeiner responded in the affirmative.
Alderman Condon noted the increases were fair and warranted for those that abuse the
ordinance.
Alderman Glab suggested looking at the time that parking restrictions are enforced. He
opined times have changed and perhaps the Council should review the overtime and no parking
restrictions.
Page 4
April 5,2010
Motion by Wimmer, seconded by Santi, to accept the recommendation of the Public
Works Committee to pass an ordinance amending certain sections of the Municipal Code
Chapter 13 Motor Vehicle Code increasing parking fines to $25 per occurrence and $50 per
occurrence if fine is not paid within thirty days from date of violation.
Voting Aye: Santi, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: Glab.
Absent: None.
Motion carried.
REQUEST FOR LIQUOR LICENSE RECLASSIFICATION FROM F2 TO F1 — MCHENRY ENTERPRISES
INC D/B/A FAMILY FOOD MART, 820 NORTH FRONT STREET; AND ORDINANCE DECREASING
THE NUMBER OF CLASS F2 LICENSES AND INCREASING THE NUMBER OF F1 LICENSES
In attendance was Jagdish Shah, partner in McHenry Enterprises d/b/a Family Food
Mart located at 820 North Front Street.
City Administrator Maxeiner stated a request was received from Family Food Mart
seeking a change in liquor license classification from Class F2 to Class F1. City Administrator
Maxeiner noted a Class F2 license ensures that less than 50% of sales are devoted to packaged
alcoholic beverages. A Class F1 license allows more than 50% of the sales to be devoted to
packaged alcoholic beverages.
City Administrator Maxeiner stated all required paperwork and fees have been
submitted. Required fingerprints have been taken. It is the Mayor's recommendation that
Council consider modification of the Family Food Mart liquor license classification from F2 to
F1.
Alderman Condon inquired if liquor sales currently outweigh food sales. Mr. Shah
responded the sales are about equal.
Motion by Santi, seconded by Glab, to approve the reclassification from F2 to F1 of the
liquor license issued to McHenry Enterprises d/b/a Family Food Mart located at 820 North
Front Street; and to pass an ordinance decreasing the number of Class F2 liquor licenses from
nine to eight'and increasing the number of F1 liquor licenses from four to five.
Voting Aye: Santi, Glab, Schaefer, Blake, Peterson, Condon.
Voting Nay: Wimmer.
Absent: None.
Motion carried.
AUTHORIZATION TO CONTRACT FOR REPAIRS OF DAMAGED PIERS AT RIVIERA MARINA —
REINWALL REPAIRS IN THE AMOUNT NOT-TO-EXCEED S6,000
City Administrator Maxeiner stated Staff was recently informed by Jerry Danko of D's
Marine Services, Inc. that an ice dam near Elgin caused the State of Illinois to stop releasing
Page 5
April 5,2010
water at the Stratton Dam just south of McHenry. This caused a rapid rise in water levels in the
Fox River. The rise in water level with approximately 18" .of ice remaining near the Riviera
Marina caused substantial damage to the piers.
City Administrator Maxeiner noted Staff has obtained a quote from Reinwall Repairs for
pier restoration in an amount not-to-exceed $6,000. It is Staffs recommendation to authorize
contracting with Reinwall Repairs for the repairs of the piers as presented.
Motion by Schaefer, seconded by Wimmer, to accept Staffs recommendation to
contract with Reinwall Repairs Inc for pier repairs at D's Marine Services in the amount not-to-
exceed $6,000.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
AUTHORIZATION TO PURCHASE NINE REPLACEMENT VIDEO MONITORS FOR POLICE VEHICLES
-POLARIS DIGITAL SYSTEMS IN AN AMOUNT NOT-TO-EXCEED $16 6S0
Assistant City Administrator Hobson stated in 2004 Council authorized the purchase of
mobile data computer systems for use in police vehicles. The systems were manufactured by
Polaris Digital Systems and each vehicle's unit consists of a CPU, video monitor and keyboard.
The department has been experiencing difficulties with the monitors as they are no longer
compatible with current technology used by the county.
Assistant City Administrator Hobson noted a total of nine video monitors are required to
update the current mobile data system at a cost of$2,350 per monitor. The company is offering
a $500 trade-in value for each monitor returned to Polaris Digital Systems thereby reducing the
cost to $1,850 per monitor. It is Staffs recommendation to purchase nine video monitors from
Polaris Digital Systems in an amount not-to-exceed $16,650.
Motion by Glab, seconded by Wimmer, to accept Staffs recommendation to authorize
the purchase of nine video monitors for police vehicles from Polaris Digital systems in an
amount not-to-exceed $16,650.
Voting Aye: Santi, Glab, Schaefer, Blake Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
AUTHORIZATION TO PURCHASE TWO DELL POWEREDGE SERVERS— DELL INC IN AN AMOUNT
NOT-TO-EXCEED$11,171.04
Assistant City Administrator Hobson stated a computer storage system purchased in
September 2006 has reached its performance threshold and is no longer providing efficient
Page 6
April 5,2010
service. Additionally, the manufacturer of the system has indicated the equipment is outdated
and they will no longer offer technical support for it.
Assistant City Administrator Hobson stated the server and storage configuration is
integral to the operation of the City's information technology system. It is Staffs
recommendation to purchase two Dell servers and a Dell SAN (Storage Attached Network) unit
to augment the City's storage capacity. Due to the urgency of the need for replacement Staff is
seeking authorization to purchase the servers from the FY 2009-2010 budget in the amount of
$11,171.04. The replacement of the SAN unit will be included in the FY 2010-2011 Budget.
Assistant City Administrator Hobson also noted the City's relationship with Dell permits a 40%
savings in the cost of the servers as opposed to going through the State procurement services.
Motion by Wimmer, seconded by Blake, to accept Staff's recommendation to authorize
the purchase of two Dell PowerEdge Servers in an amount not-to-exceed $11,171.04.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR STATEMENT AND REPORT
Mayor Low reported the Character Counts! Pillar for April is Respect.
COMMITTEE REPORTS
Finance and Personnel Committee Chairman Alderman Schaefer announced the
meeting on April 12, 2010 will be a Committee of the Whole Meeting to discuss finances and
the FY 2010/2011 Budget.
STAFF REPORTS
City Administrator Maxeiner announced the yard waste curbside collection program
began today,April 5, 2010. The spring brush pickup program begins on Monday,April 12, 2010.
FUTURE AGENDA ITEMS
Alderman Glab mentioned that certain areas seem to have a lot of JULIE locate flags
displayed. Public Works Director Schmitt responded A T & T has some projects in progress at
this time.
Alderman Santi inquired if A T & T was currently working on Venice Court. Director
Schmitt stated he is not certain exactly where A T & T is working at this time. He offered to
check on the status of their projects.
Page 7
April 5,2010
ADJOURNMENT
Motion by Wimmer, seconded by Blake,to adjourn the meeting at 7:56 p.m.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 7:56 p.m.
Mayor City Clerk
'DATE 4/07/2010 11:42 AM CITY OF MCHENRY PAGE 1
LIST OF BILLS COUNCIL MEETING 4/12/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
10040208 100 45 1108 ADAMS ENTERPRISES INC, R 430950SUPPLIES 04/12/10 0 040610 11.36
100.45.5370 1004 040610 GLJ0066 11.36 040610
10040209 100 45 1108 ADAMS ENTERPRISES INC, R 430924SUPPLIES 04/12/10 0 040610 49.21
100.45.5370 1004 040610 GLJ0066 49.21 040610
10040210 100 33 1109 ADAMS OUTDOOR POWER EQUI 55208 PAINT MACHINE REPAIR PART 04/12/10 0 040610 260.72
100.33.5370 1004 040610 GLJ0066 260.72 040610
10040211 100 33 1106 ADAMS STEEL SERVICE INC 289159SUPPLIES 04/12/10 0 040610 26.06
100.33,5370 1004 040610 GLJ0066 26.06 040610
10040212 100 45 1106 ADAMS STEEL SERVICE INC 289126SUPPLIES 04/12/10 0 040610 388.00
100.45.6110 1004 040610 GLJ0066 388.00 040610
10040213 100 47 1438 AMERICAN RED CROSS OF GR CST051856 SUPPLIES 04/12/10 0 040610 13.00
100.47.6110 1004 040610 GLJ0066 13.00 040610
10040214 100 45 1450 AT&T 8153442792ALARM CIRCUIT 04/12/10 0 040610 28.98
100.45.5320 1004 040610 GLJ0066 28.98 040610
10040215 510 32 2550 BOTTS WELDING & TRUCK SE 486553VEHICLE SAFETY INSPECTION 04/12/10 0 040610 23.00
510.32.5370 1004 040610 GLJO066 23.00 040610
10040216 100 22 2765 BUSS FORD SALES 36049 VEHICLE REPAIR PARTS 04/12/10 0 040610 114.66
100.22.5370 1004 040610 GLJ0066 114.66 040610
10040217 100 22 2765 BUSS FORD SALES 36071 VEHICLE REPAIR PARTS 04/12/10 0 040610 400.45
100.22.5370 1004 040610 GLJ0066 400.45 040610
10040218 100 22 2765 BUSS FORD SALES 36136 VEHICLE REPAIR PARTS 04/12/10 0 040610 17.26
100.22.5370 1004 040610 GLJO066 17.26 040610
10040219 100 XXXXX 3015 CARQUEST AUTO PARTS STOR MARCH 2010VEHICLE REPAIR PARTS 04/12/10 0 040610 674.54
100.03.5370 1004 040610 GLJ0066 115.45 040610
100.22.5370 1004 040610 GLJ0066 448.49 040610
100.33.5370 1004 040610 GLJ0066 110.60 040610
10040220 100 47 3140 CELESKI, GREGORY L 2/3-3/24 PARKS PROGRAM INSTRUCTOR 04/12/10 0 040610 585.00
100.47.5110 1004 040610 GLJ0066 585.00 040610
10040221 100 01 3157 CENTEGRA OCCUPATIONAL ME 80449 MEDICAL SERVICES 04/12/10 0 040610 107.80
100.01.5110 1004 040610 GLJ0066 107.80 040610
10040222 100 01 3157 CENTEGRA OCCUPATIONAL ME 80366 MEDICAL SERVICES 04/12/10 0 040610 80.36
100.01.5110 1004 040610 GLJ0066 80.36 040610
10040223 510 31 3248 CHEMICAL PUMP SALES & SE 70082 SUPPLIES 04/12/10 0 040610 118.00
510.31.6110 1004 040610 GLJ0066 118.00 040610
10040305 100 33 6635 CHICAGO INTERNATIONAL TR 111121680 VEHICLE REPAIR PARTS 04/12/10 0 040710 120.13
DATE 4/07/2010 11:42 AM CITY OF MCHENRY PAGE 2 -
LIST OF BILLS COUNCIL MEETING 4/12/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
100.33.5370 1004 040710 GLJ0079 120.13 040710
10040306 100 33 6635 CHICAGO INTERNATIONAL TR 111121471 VEHICLE REPAIR PARTS 04/12/10 O 040710 156.84
100.33.5370 1004 040710 GLJ0079 156.84 040710
10040307 100 33 6635 CHICAGO INTERNATIONAL TR 111121706 VEHICLE REPAIR PARTS 04/12/10 0 040710 335.38
100.33.5370 1004 040710 GLJ0079 335.38 040710
10040308 100 33 6635 CHICAGO INTERNATIONAL TR 111121877 VEHICLE REPAIR PARTS 04/12/10 0 040710 28.32
100.33.5370 1004 040710 GLJ0079 28.32 040710
10040224 100 33 3266 CHRISTOPHER, DAVID CLOTHING ALLOWANCE REIMB 04/12/10 O 040610 112.33
100.33.4510 1004 040610 GLJ0066 112.33 040610
10040225 620 00 3509 COMCAST CABLE 4/4-5/3/10INTERNET SERVICES 04/12/10 0 040610 74.90
620.00.5110 1004 040610 GLJ0066 74.90 040610
10040226 100 33 3528 COMED MARCH 2010STREET LIGHTING 04/12/10 0 040610 24,301.90
100.33.5520 1004 040610 GLJ0066 2032.66 040610
100.33.5520 1004 040610 GLJ0066 22269.24 040610
10040227 510 KXXXX 3531 COMED MARCH 2010WATER/SEWER PUMPING CHARGES 04/12/10 0 040610 1,964.11
510.31.5510 1004 040610 GLJ0066 299.50 040610
510.32.5510 1004 040610 GLJ0066 1664.61 040610
10040228 100 XXXXX 3531 COMED MARCH 2010UTILITIES 04/12/10 0 040610 277.39
100.33.5520 1004 040610 GLJ0066 31.78 040610
100.44.5510 1004 040610 GLJ0066 198.57 040610
100.45.5510 1004 040610 GLJ0066 47.04 040610
10040229 510 XXXXX 3531 COMED MARCH 2010UTILITIES 04/12/10 0 040610 401.19
510.31.5510 1004 040610 GLJ0066 40.73 040610 '
510.32.5510 1004 040610 GLJ0066 360.46 040610
10040230 100 33 3553 COOPERATIVE PLUS INC 50037006 BUNKER COVER 04/12/10 0 040610 352.00
100.33.6110 1004 040610 GLJ0066 352.00 040610
10040231 510 31 3634 CRESCENT ELECTRIC SUPPLY 112-155035ELECTRICAL SUPPLIES 04/12/10 0 040610 13.50
510.31.6110 1004 040610 GLJ0066 13.50 040610
10040232 510 32 4284 DICKMAN, ROB SAFETY BOOT REIMB 04/12/10 0 040610 80.24
510.32.4510 1004 040610 GLJ0066 80.24 040610
10040233 100 XXKXX 5109 ED'S AUTOMOTIVE/JIM'S MU MARCH 2010VEHICLE SAFETY INSPECTIONS 04/12/10 0 040610 69.00
100.33.5370 1004 040610 GLJ0066 46.00 040610
100.45.5370 1004 040610 GLJ0066 23.00 040610
10040234 100 41 5107 ED'S RENTAL & SALES INC 1-351830 CHAIN SAW PARTS & REPAIRS 04/12/10 0 040610 24.45
100.41.6950 1004 040610 GLJ0066 24.45 040610
10040235 510 32 5519 ENVIRONMENTAL RESOURCE A 575281EPA STUDY SAMPLES 04/12/10 0 040610 603.10
DATE 4/07/2010 11:42 AM CITY OF MCHENRY PAGE 3
LIST OF BILLS COUNCIL MEETING 4/12/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
--------------------------------------------------------------------------------------------------
510.32.6110 1004 040610 GLJ0066 603.10 040610
10040236 100 22 6029 FAST EDDIES CAR WASH MARCH 2010SQUAD CAR WASHES 04/12/10 0 040610 223.30
100.22.5370 1004 040610 GLJ0068 223.30 040610
10040237 100 XXXXX 6559 FOXCROFT MEADOWS INC 36206 GRASS SEED 04/12/10 0 040610 76.00
100.33.6110 1004 040610 GLJ0068 76.00 040610
100.33.6110 1004 040610 GLJ0079 76.000R 040610
100.45.6110 1004 040610 GLJ0079 76.00 040610
10040304 100 33 6559 FOXCROFT MEADOWS INC 36184 GRASS SEED & SUPPLIES 04/12/10 0 040710 379.40
100.33.6110 1004 040710 GLJ0079 379.40 040710
10040310 100 01 7149 G & E GREENHOUSES INC 151043LANDSCAPE SUPPLIES 04/12/10 0 040710 381.00
100.01.6110 1004 040710 GLJ0080 381.00 040710
10040238 510 31 8009 HACH COMPANY 6664736 SUPPLIES 04/12/10 0 040610 463.01
510.31.6110 1004 040610 GLJ0068 463.01 040610
10040239 100 22 8025 HARRIS, JAMES REIMB CPR TRAINING BOOKS 04/12/10 0 040610 172.50
100.22.5430 1004 040610 GLJ0068 172.50 040610
10040240 510 31 8042 HAWKINS INC 3103662 SUPPLIES 04/12/10 0 040610 2,157.44
510.31.6110 1004 040610 GLJ0068 2157.44 040610
10040241 620 00 9406 ILLINOIS AUDIO PRODUCTIO 82034 MESSAGE ON HOLD SERVICE 04/12/10 0 040610 135.00
620.00.5110 1004 040610 GLJ0068 135.00 040610
10040242 100 22 9413 ILLINOIS STATE POLICE FINGERPRINTING FEE 04/12/10 0 040610 20.00
GARDEN QUARTER VOLUNTEER
100.22.6210 1004 040610 GLJ0068 20.00 040610
10040243 510 31 9520 INTERSTATE BATTERY SYSTE 33377 BATTERIES 04/12/10 0 040610 99.60
510.31.6110 1004 040610 GLJ0068 99.60 040610
10040244 510 31 9520 INTERSTATE BATTERY SYSTE 33378 BATTERIES 04/12/10 0 040610 57.92
510.31,6110 1004 040610 GLJ0068 57.92 040610
10040245 100 22 11025 KALE UNIFORMS INC 436876EMPLOYEE UNIFORMS 04/12/10 0 040610 94.50
100.22.4510 1004 040610 GLJ0068 71.75 040610
100.22.4510 1004 040610 GLJ0068 22.75 040610
10040246 100 22 11025 KALE UNIFORMS INC 437843EMPLOYEE UNIFORMS 04/12/10 0 040610 241.48
100.22.4510 1004 040610 GLJ0068 241.48 040610
10040247 100 22 11025 KALE UNIFORMS INC 436864EMPLOYEE UNIFORMS 04/12/10 0 040610 107.05
100.22.4510 1004 040610 GLJ0068 41.02 040610
100.22.4510 1004 040610 GLJ0068 66.03 040610
10040248 100 33 11286 KIMBALL MIDWEST 1442020 SUPPLIES 04/12/10 0 040610 278.53
100.33.6110 1004 040610 GLJ0068 288.53 040610
DATE 4/07/2010 11:42 AM CITY OF MCHENRY PAGE 4
LIST OF BILLS COUNCIL MEETING 4/12/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
100.33.6110 1004 040610 GLJ0068 EARLY PAY DISCOUNT 10.00CR 040610
10040249 100 22 11289 KING, LAURA TUITION REIMB 04/12/10 0 040610 1,750.00
PSY 7615 + PSY 7625
100.22.5440 1004 040610 GLJ0068 1750.00 040610
10040250 510 32 11703 KTD INC 9147 SUPPLIES 04/12/10 0 040610 319.95
510.32.6110 1004 040610 GLJ0068 319.95 040610
10040251 100 22 1074 LEXISNEXIS 20100331 PHONE PLUS SEARCH 04/12/10 0 040610 111.50
100.22.5110 1004 040610 GLJ0068 111.50 040610
10040260 100 01 14067 MCANDREWS PC, THE LAW OF O1 105LEGAL FEES - TRAFFIC 04/12/10 0 040610 6,800.00
100.01.5230 1004 040610 GLJ0068 6800.00 040610
10040261 XXXXX XXXXX 14247 MCHENRY AREA CHAMBER OF 41671 STATE OF MCHENRY LUNCHEON 04/12/10 0 040610 420.00
100.02.5430 1004 040610 GLJ0068 20.00 040610
100.01.6940 1004 040610 GLJ0068 280.00 040610
100.02.6940 1004 040610 GLJ0068 80.00 040610
205.00.6940 1004 040610 GLJ0068 40.00 040610
10040262 100 22 14253 MCHENRY COUNTY CHIEFS OF 4/27/10 MONTHLY LUNCHEON MEETING 04/12/10 0 040610 45.00
100.22.5430 1004 040610 GLJ0068 45.00 040610
10040263 100 03 14255 MCHENRY COUNTY COLLEGE C294 IECC TRAINING REGISTRATION 04/12/10 0 040610 60.00
POLERECKY & SMALE
100.03.5430 1004 040610 GLJ0068 60.00 040610
10040312 100 XXXXX 14296 MCHENRY COUNTY COUNCIL 0 9 DINNER MEETING 04/12/10 0 040710 70.00
100.03.5430 1004 040710 GLJ0080 SCHWALENBERG 35.00 040710
100.02.5430 1004 040710 GLJ0080 LOW 35.00 040710
10040313 100 22 14266 MCHENRY FIRESTONE 17113 TIRES 04/12/10 0 040710 168.00
100.22.5370 1004 040710 GLJO080 168.00 040710
10040314 100 45 14266 MCHENRY FIRESTONE 17071 TIRES 04/12/10 0 040710 250.00
100.45.5370 1004 040710 GLJ0080 250.00 040710
10040315 100 33 14266 MCHENRY FIRESTONE 17072 TIRES 04/12/10 O 040710 938.00
100.33.5370 1004 040710 GLJ0080 938.00 040710
10040316 100 45 14266 MCHENRY FIRESTONE 17116 TIRES 04/12/10 0 040710 104.00
100.45.5370 1004 040710 GLJ0080 104.00 040710
10040264 100 XXXXX 14251 MCHENRY NAPA MARCH 2010VEHICLE REPAIR PARTS 04/12/10 0 040610 1,826.20
100.01.5370 1004 040610 GLJ0068 3.90 040610
100.03.5370 1004 040610 GLJ0068 318.52 040610
100.22.5370 1004 040610 GLJ0068 414.86 040610
100.33.5370 1004 040610 GLJ0068 597.81 040610
100.45.5370 1004 040610 GLJ0068 491.11 040610
.DATE 4/07/2010 11:42 AM CITY OF MCHENRY PAGE 5
LIST OF BILLS COUNCIL MEETING 4/12/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
10040265 510 32 14251 MCHENRY NAPA MARCH 2010VEHICLE REPAIR PARTS 04/12/10 0 040610 155.5E
510.32.5370 1004 040610 GLJ0068 155.58 040610
10040311 510 32 13164 METROPOLITAN INDUSTRIES 22862SEQUIPMENT REPAIR PARTS 04/12/10 0 040710 1,500.87
510.32.5375 1004 040710 GLJ0080 1500.87 040710
10040252 510 31 13172 MEYER MATERIAL COMPANY 236641MATERIALS 04/12/10 0 040610 52.54
510.31.6110 1004 040610 GLJ0068 SUPPLIES 52.54 040610
10040253 510 31 13172 MEYER MATERIAL COMPANY 236642MATERIALS 04/12/10 0 040610 39.25
510.31.6110 1004 040610 GLJ0068 SUPPLIES 39.25 040610
10040254 510 31 13172 MEYER MATERIAL COMPANY 236887MATERIALS 04/12/10 0 040610 66.99
510.31.6110 1004 040610 GLJ0068 66.99 040610
10040255 510 31 13172 MEYER MATERIAL COMPANY 237001MATERIALS 04/12/10 0 040610 174.90
510.31.6110 1004 040610 GLJ0068 174.90 040610
10040256 100 33 13536 MORRIE AND SONS INC 40064 VEHICLE REPAIRS 04/12/10 0 040610 227.00
100.33.5370 1004 040610 GLJ0068 227.00 040610
10040257 100 22 13536 MORRIE AND SONS INC 730 VEHICLE TOWING 04/12/10 0 040610 125.00
100.22.5110 1004 040610 GLJ0068 125.00 040610
10040259 100 45 13752 MURDOCK SUPER SECUR 90402979 SUPPLIES 04/12/10 0 040610 279.34
100.45.6110 1004 040610 GLJ0068 279.34 040610
10040284 100 47 13800 MYERS-SCHMITZ, CAROL 03311001 PARKS PROGRAM INSTRUCTOR 04/12/10 0 040710 348.00
100.47.5110 1004 040710 GLJ0071 348.00 040710
10040266 100 46 17163 PENZE, JACQUELINE S 2/22-3/22 PARKS PROGRAM INSTRUCTOR 04/12/10 0 040710 286.00
100.46.5110 1004 040710 GLJ0071 288.00 040710
10040267 100 44 17156 PEPSIAMERICAS 1727408323CONCESSION SUPPLIES 04/12/10 0 040710 284.80
100.44.6110 1004 040710 GLJ0071 284.80 040710
10040268 100 03 2532 PETROLIANCE LLC 8814662 VEHICLE FUEL 04/12/10 0 040710 45.20
100.03.6250 1004 040710 GLJ0071 45.20 040710
10040269 100 03 2532 PETROLIANCE LLC 8817765 VEHICLE FUEL 04/12/10 0 040710 108.76
100.03.6250 1004 040710 GLJ0071 108.76 040710
10040270 100 33 2532 PETROLIANCE LLC 8811437 VEHICLE FUEL 04/12/10 0 040710 785.47
100.33.6250 1004 040710 GLJ0071 785.47 040710
10040271 100 45 2532 PETROLIANCE LLC 8817768 VEHICLE FUEL 04/12/10 0 040710 68.92
100.45.6250 1004 040710 GLJ0071 68.92 040710
10040272 100 45 2532 PETROLIANCE LLC 8814665 VEHICLE FUEL 04/12/10 0 040710 184.22
100.45.6250 1004 040710 GLJ0071 184.22 040710
DATE 4/07/2010 11:42 AM CITY OF MCHENRY PAGE 6
LIST OF BILLS COUNCIL MEETING 4/12/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
10040273 510 31 2532 PETROLIANCE LLC 8814664 VEHICLE FUEL 04/12/10 0 040710 316.79
510.31.6250 1004 040710 GLJO071 316.79 040710
10040276 100 22 17154 PETTIBONE & CO, P F 19590 SUPPLIES 04/12/10 0 040710 40.00
100.22.6110 1004 040710 GLJO071 40.00 040710
10040277 100 22 17154 PETTIBONE & CO, P F 19715 EMPLOYEE UNIFORMS 04/12/10 0 040710 159.99
100.22.4510 1004 040710 GLJO071 159.99 040710
10040278 100 22 17547 PORTER LEE CORPORATION 9010 SUPPLIES 04/12/10 0 040710 35.00
100.22.6110 1004 040710 GLJO071 35.00 040710
10040279 510 31 17551 POTSIE'S SOILS 8639 TOPSOIL 04/12/10 0 040710 240.00
510.31.6110 1004 040710 GLJO071 240.00 040710
10040317 100 33 17551 POTSIE'S SOILS 8641 TOPSOIL 04/12/10 0 040710 240.00
100.33.6110 1004 040710 GLJO080 240.00 040710
10040280 590 00 15156 REINWALL REPAIRS 430711MARINA WINGWALL REPAIRS 04/12/10 0 040710 1,460.00
590.00.5110 1004 040710 GLJO071 1460.00 040710
10040281 510 32 19541 ROGERS, PAUL SAFETY BOOT REIMB 04/12/10 0 040710 125.00
510.32.4510 1004 040710 GLJO071 125.00 040710
10040282 100 22 20017 SAFE KIDS WORLDWIDE T026027 CPS RECERTIFICATION 04/12/10 O 040710 50.00
ADAMS
100.22.5430 1004 040710 GLJO071 50.00 040710
10040283 100 33 20011 SAFETY SUPPLY ILLINOIS 1165123-01SUPPLIES 04/12/10 0 040710 267.30
100.33.6110 1004 040710 GLJO071 267.30 040710
10040285 100 22 20105 SCIAME, RYAN CLOTHING ALLOWANCE REIMB 04/12/10 0 040710 213.50
100.22.4510 1004 040710 GLJO071 213.50 040710
10040286 100 22 20105 SCIAME, RYAN 3/22-26/10TRAINING EXPENSE REIMB 04/12/10 0 040710 24.00
100.22.5420 1004 040710 GLJO071 24.00 040710
10040287 100 01 20151 SECRETARY OF STATE/INDEX NOTARY COMMISSION RENEWAL 04/12/10 0 040710 20.00
T KLEAN & K SUDRICK
100.01.6940 1004 040710 GLJO071 20.00 040710
10040318 100 33 20257 SHERWIN INDUSTRIES INC SS036779 TRAFFIC PAINT 04/12/10 0 040710 2,226.50
100.33.6110 1004 040710 GLJO080 2226.50 040710
10040288 100 03 20310 SIUE 058-124991CCCDI RENEWAL 04/12/10 0 040710 10.00
SMALE
100.03.5410 1004 040710 GLJO071 10.00 040710
10040289 100 03 20426 SMALE, GUY CLOTHING ALLOWANCE REIMB 04/12/10 0 040710 409.74
100.03.4510 1004 040710 GLJO071 409.74 040710
'DATE 4/07/2010 11:42 AM CITY OF MCHENRY PAGE 7
LIST OF BILLS COUNCIL MEETING 4/12/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------
10040290 100 33 20576 SPRING ALIGN OF PALATINE 80634 VEHICLE REPAIR PARTS 04/12/10 0 040710 915.58
100.33.5370 1004 040710 GLJO071 915.58 040710
10040293 100 XXXXX 20733 ST PAULS EPISCOPAL CHURC APRIL 2010PARKS PROGRAM RENTAL SPACE 04/12/10 0 040710 608.20
100.46.5110 1004 040710 GLJO071 163.00 040710
100.47.5110 1004 040710 GLJO071 445.20 040710
10040291 620 00 20710 STANS OFFICE TECHNOLOGIE 270864INTERNET SERVICES 04/12/10 0 040710 179.00
620.00.5110 1004 040710 GLJO071 179.00 040710
10040292 XXXXX XXXXX 20711 STAPLES BUSINESS ADVANTA 8015077870OFFICE SUPPLIES 04/12/10 0 040710 138.63
100.00.6210 1004 040710 GLJO071 89.00CR 040710
620.00.6210 1004 040710 GLJO071 32 89.00 040710
100.00.6210 1004 040710 GLJO071 108.69 040710
100.22.6210 1004 040710 GLJO071 29.94 040710
10040294 100 45 20747 SUNNYSIDE COMPANY 15837OVEHICLE REPAIR PARTS 04/12/10 0 040710 18.34
100.45.5370 1004 040710 GLJO071 18.34 040710
10040295 100 22 21023 TASER INTERNATIONAL SI1200552 SUPPLIES 04/12/10 0 040710 387.62
100.22.6110 1004 040710 GLJO071 387.62 040710
10040296 100 45 21528 TOMARK SPORTS INC 93469482 SUPPLIES 04/12/10 0 040710 491.39
100.45.6110 1004 040710 GLJO071 491.39 040710
10040297 100 22 22396 ULTRA STROBE COMMUNICAIT 5919 VEHICLE PARTS 04/12/10 0 040710 75.00
100.22.5370 1004 040710 GLJO071 75.00 040710
10040296 100 XXXXX 22497 UNITED PARCEL SERVICE 60X485140 UPS CHARGES 04/12/10 0 040710 55.14
100.04.5310 1004 040710 GLJO071 39.31 040710
100.22.5310 1004 040710 GLJO071 15.83 040710
10040299 100 33 10519 VACULA, JOHN T 1052 TREE STUMP GRINDING 04/12/10 0 040710 600.00
100.33.5110 1004 040710 GLJO071 600.00 040710
10040300 100 33 10519 VACULA, JOHN T 1051 TREE STUMP GRINDING 04/12/10 0 040710 450.00
100.33.5110 1004 040710 GLJO071 450.00 040710
10040301 100 47 3661 VALLEY VIEW ACRES 7081 PARKS PROGRAM INSTRUCTOR 04/12/10 0 040710 85.00
100.47.5110 1004 040710 GLJO071 85.00 040710
10040302 510 32 23287 VIKING CHEMICAL COMPANY 199718CHEMICALS 04/12/10 0 040710 1,505.00
510.32.6110 1004 040710 GLJO071 1505.00 040710
10040303 100 41 24307 WITT, CINDY CLOTHING ALLOWANCE REIMB 04/12/10 0 040710 8.94
100.41.4510 1004 040710 GLJO071 8.94 040710
10040309 100 46 27010 ZAHN, DAN 4/6/10PARKS PROGRAM INSTRUCTOR 04/12/10 0 040710 480.00
100.46.5110 1004 040710 GLJO079 480.00 040710
DATE 4/07/2010 11:42 AM CITY OF MCHENRY PAGE 8
LIST OF BILLS COUNCIL MEETING 4/12/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
----------------------------------------------------------------------------------
EXPENDED LIQUID ACCRUAL
GRAND TOTALS 66,133.06
RECAP TOTALS EXPENDED LIQUID ACCRUAL
FUND TOTALS
100 GENERAL FUND 53,677.18
205 PAGEANT FUND 40.00
510 WATER/SEWER FUND 10,477.98
590 MARINA OPERATIONS FUND 1,460.00
620 INFORMATION TECHNOLOGY FUND 477.90
t*wt 66,133.06
MEMORANDUM
TO: Mayor and City Council
FROM: Chris Black,Finance Director
FOR: April 12,2010—City Council Meeting
RE: 2010/11 Budget—General Fund
ATTACHMENTS: 1.Position Reductions 2008/09 and 2009/10—General Fund
2. 2010/11 Proposed Expenditure Reductions—General Fund
3.Annual Contributions&Funded Ratio—Police Pension Fund
4. Three Year Budget Projection—General Fund
Backeround. The considerable decline in several revenue sources, most notably sales tax and
income tax, caused by the economic downturn has resulted in budget deficits in FY 2008/09 and
FY 2009/10. During the two year period,the City has eliminated 15 full-time positions (Att.—pg.
3) and deferred nearly all capital equipment purchases. Despite the spending reductions, the city
experienced $713,500 (actual) and $360,000 (estimated) deficits in 2008/09 and 2009/10,
respectively. These deficits have reduced General Fund reserves to $2.24 million, or 14.3% of
general fund expenditures.
The FY 2010/11 budget presented to the City Council earlier this year includes a deficit of
approximately $700,000. The proposed budget incorporates many proposed expenditure
reductions,including:
■ a decrease in debt service expenses of$176,600 realized through the refunding of a 2002
bond issue and using $60,000 from the Annexation Fund to repay bonds for the public
works building;
■ the elimination of funding for non-essential community services groups, including the
McHenry County Youth Commission($6,000)and Garden Resource Center($8,000);
■ the elimination of a vacant dispatch worker position($60,000);
■ a salary freeze for all non-represented employees; and
■ limiting mosquito abatement spraying to special events only($29,800).
Analysis. Since the initial budget presentation, the projected deficit has decreased to $635,000
based on revised revenue estimates. State Use Tax was reduced $58,000 based on updated
information but parking fine revenue is expected to be an additional $30,000 based on an increase
fines from$5 to $25. In addition,the City of Johnsburg is likely to continue contracting with the
city for dispatch services increasing reimbursement revenue by$53,000.
Staff recommends further expense reductions totaling$395,000 (Att.—pg.4). Proposed reductions
include the following staff reductions:
■ Eliminating the existing Community Service Officer position in charge of the Police
Department's accreditation efforts (CALEA). The duties of this position will be
absorbed by other positions within the department.
1
■ A full-time park maintenance worker position will remain vacant with work being
absorbed by seasonal workers to the extent possible.
■ Consolidating the customer service functions of the Finance and Parks and Recreation
departments resulting in personnel savings of 2.2 full-time equivalents.
■ The reduction of a patrol officer or sergeant position upon the probable retirement of a
sergeant in June 2010.
The most tentative among the reductions is gaining wage concessions from employees in each of
the city's bargaining units. Implementing this reduction will require opening the existing labor
agreements and obtaining this provision through the collective bargaining process.
Staff is also proposing revenue enhancements totaling $240,000 to balance the budget. This step
was thought to be necessary because further staff reductions will continue to reduce service levels
to the public. Revenue increases include the following:
■ Funding a portion of special event expenses, including band concerts, holiday lighting,
fireworks, and personnel time required for event planning and staffing, with $75,000 in
Hotel/Motel Tax revenue. The Hotel/Motel would be increased from 2.5% to 5%,
which would double annual revenue from this source to $110,000,to fund this measure.
■ Establishing an administrative towing fee to recover towing and impound processing
costs for certain offenses, including driving under the influence of alcohol or drugs,
driving with a suspended license, or alluding officers. Offenders are charged the cost
of the arresting officer's time to research and process vehicle seizure or impoundment.
At$500 per offense,this fine would recover approximately$160,000 annually.
■ There are many outside parties requiring job applicants to be fingerprinted as part of a
background check. These requests are typically performed by a community service
officer, when available, and take approximately 30 minutes. Many police departments
charge a fee for this service, which is often $25. Based on the 200 requests the city
receives annually, this would recover approximately$5,000 of the department's costs to
process these requests.
Conclusion. The expenditure and revenue modifications described above will eliminate the
deficit in the proposed 2010/11 General Fund budget. However, the budget does not fully fund
the city's contribution for the Police Pension Fund. This funding gap increases significantly in
2010/11 due to investment losses experienced by the fund in 2008 and several retirements. In
2010/11,the required funding level is $1,158,300 and the city's planned contribution is $639,900,
a $518,000 shortfall. As a result, the funded ratio has declined to 49.9% and for the second
consecutive year annual employee and employer contributions are less than the benefits paid to
retirees.
Of equal concern are the significant budget deficits the city will encounter in FY 2011/12 and FY
2012/13, as shown in the attachment (page 6). The economic downtown and the slow recovery
predicted by economists exacerbate a fundamental gap between our annual revenues and annual
expenses. In future years, including FY 2011/12, the city will not be able to fund current service
and staffing levels with existing revenue sources.
2
City of McHenry
General Fund—Position Reductions
FY 2008/09 and 2009/10
2008/09
Patrol Officers(2)
Community Development Director
Building Maintenance Worker
Street Maintenance Worker(2)
Park Maintenance Worker
2009/10
Patrol Officers(2)
Records Specialist(Police)
Land Use Planner
Building Inspector
Building Maintenance Worker
Administrative Assistant(Public Works)
Engineering Inspector
3
City of McHenry
General Fund—Proposed Reductions
FY 2010/11 Budget
Expense Reductions
1. Community Service Officer Position(CALEA) $57,100
2. Park Maintenance Worker Position(Currently Vacant) 56,600
3. Administrative Consolidation(Parks/Finance) 82,400
4. Seargent or Patrol Officer Position 80,000
5. Training/Travel(Non-Essential) 7,000
6. Police Commission 2,000
7. Police Overtime 10,000
8. Police Livescan(delay purchase per TT) 6,500
9. Wage Concessions -All Bargaining Units 83,000
10. Eliminate clothing allowance for non-represented employees 10,400
Total Expense Reductions $395,000
Revenue
1. Hotel/Motel Tax for special event costs $75,000
(Increase tax from 2.5%to 5.0%)
2. Administrative Towing Fee 160,000
3. Fingerprint Fees 5,000
Total Additional Revenue $240,000
4
City of McHenry
Police Pension Fund
Annual Contributions and Funded Ratio
2001/02 2002/03 2003/04 2004/05 2005/06 2006/07 2007/08 2008/09 2009/10
Annual Required Contnbution(ARC) $299,083 $477,085 $522,493 $527,177 $643,219 $703,330 $784,328 854,754 $1,158,309
CityContnbu6m 343,118 417,492 398,045 435295 472,337 549033 576,671 612,054 639,500
Over(Under)ARC W,035 ($59,593) ($124,448) ($91,882) ($170,882) ($154,297) ($207,657) (242,700) (518,809)
City of McHenry
Police Pension Fund
Funded Ratio
100.0%
80.0%
60.0%
40.0%
20.0%
0.0%
2001/02 2002/03 2003/04 2004/05 2005/06 2006/07 2007/08 2008/09 2009/10
F Series1 82.8% 73.1% 65.4% 62.6% 61.8% 61.6% 64.9°� 64.3% 49.9%
5
City of McHenry
General Fund Budget-Three Year Projection
*Including Proposed Expense Reductions and New Revenue for FY 2010/11
(in$1,000)
FY 09/10 FY 10/11 FY 11/12 FY 12/13
Projection Budget Projection Projection
REVENUES
Sales Tax $5,975 $5,989 $6,128 $6,280
Property Tax 4,860 5,020 5,156 5,311
State Income Tax 2,119 2,119 2,183 2,248
Charges for Service 1,085 1,111 1,141 1,176
Police Fines 308 498 508 518
Vehicle Stickers 152 148 148 148
Bulding Pen-nits 55 65 68 71
State Telecom. 190 195 200 206
Franchise Fees 160 160 167 170
Intertrack Wagering 105 103 106 109
Interest Income 10 15 20 30
Other 470 414 418 422
Total Revenues $15,489 $15,837 $16,243 $16,689
%Revenue Change 2.25% 2.56% 2.75%
EXPENSES
Salaries $8,303 $8,281 $8,612 $8,956
INW 416 463 509 560
Police Pension 1 612 640 1,175 1,234
Social Security 619 641 667 694
Health/Dental Insurance 1,570 1,515 1,636 1,767
Other Benefits 65 58 59 60
Contractual 1,726 1,698 1,756 1,809
Supplies 796 795 826 850
Risk Management 540 725 804 861
Debt Service 733 557 726 703
Other 469 464 459 452
Total Expenses $15,849 $15,837 $17,229 $17,946
%Expense Change -0.08% 8.79% 4.16%
Excess/(Deficit) ($360) $0 ($986) ($1,257)
Fund Balance $2,241 $2,241 $1,255 ($2)
Percent of Expenditures 14.5% 14.2% 7.7% 0.0%
1.Includes full funding of annual required contribution
6