HomeMy WebLinkAboutPacket - 05/03/2010 - City Council City of McHenry
j .
333 South Green Street - _ _ www.ci.mchenry.il.us
McHenry,Illinois 60050-5495 -
Mayor's Office
(815) 363-2108 AGENDA
Fax (815) 363-2119
REGULAR CITY COUNCIL MEETING
Administration Monday, May 3, 2010, 7:30 PM
(815) 363-2100
Fax (815) 363-2119
Construction and
Neighborhood Services 1. Call to Order
(815) 363-2170 J
Fax (815) 363-2173 2. Roll Call
Finance Department 3. Proclamation declaring the week of May 16, 2010 as Public Works Week in
(815) 363-2100 the City of McHenry
Fax (815) 363-2119
4. Public Input Session: 10 Minute Limitation
Parks and Recreation
(815) 363-2160 5. Consent Agenda:
Fax (815) 363-3186 A. Request for use of Knox Park Barn, permission to post temporary signs in
right-of-way, and waiver of associated fees for annual McHenry Area Jaycees
Police Non-Emergency Haunted House;
(815) 363-2200 B. Annual NIPCL Membership Assessment;
Fax (815) 363-2149 C. Special Use/Picnic Permits; and
D. List of Bills.
Public Works
(815) 363-2186 6. Special Use permit for Veterans Memorial Park, Riverview Theater Company
Fax (815) 363-2214
7. Solicitation of donations in municipal right-of-way
Mayor 8. Sign variance for Marathon Gas Station, 3811 West Elm Street
Susan E. Low
9. Temporary use permit for The Church of Holy Apostles, 5211 W Bull Valley Road
City Clerk
Janice C. Jones 10. Sign variance, Shoppes at Fox River retail development, North Richmond Road
Treasurer 1 1. Three year agreement with Eder, Casella & Co. for municipal auditing services
Steven C. Murgatroyd
Aldermen 12. Mayor Statement and Reports
WARD 1 13. Committee Reports
Victor A. Sand
14. Staff Reports
WARD 2
Andrew A. G1ab 15. Future Agenda Items
WARD 3 16. Adjournment
Jeffrey A. Schaefer
Posted: April 28, 2010
WARD 4
Geoffrey T. Blake
WARD 5
Richard W. Wimmer
WARD 6
Robert J. Peterson
WARD 7
Geri A. Condon
Proclamation
WHEREAS, public works services provided in our community are an integral part ofour
citizen's everyday lives; and
WHEREAS, the support and understanding of an informed citizenry is vital to the efficient
operation of public works systems and programs such as water, sewers, streets and highways, public
buildings, and solid waste collection; and
WHEREAS, the health, safety and comfort of this community greatly depends on these
facilities and services; and
WHEREAS,the quality and effectiveness of these facilities, as well as their planning, design
and construction, are vitally dependent upon the efforts and skill of public works officials, workers
and employees; and
WHEREAS,the efficiency of the qualified and dedicated personnel who staff public works
departments is materially influenced by the people's attitude and understanding of the importance of
the work they perform.
NOW THEREFORE,I, Susan E. Low,Mayor of the City of McHenry, do hereby proclaim
the week of May 16 through May 22, 2010 as Public Works Week in the City of McHenry and call
upon all citizens and civic organization to acquaint themselves with the issues involved in providing
public works services to all in the community, and to recognize the contributions which public works
officials and workers make every day to the health, safety comfort and quality of life in the McHenry
community.
IN TESTIMONY WHEREOF, I have hereunto set my hand and caused to be affixed the
great seal of the City of McHenry in the State of Illinois this 3`d day of May, 2010
Signed:
I'
a
Mayor rF
Attest: ' r
Clerk
CONSENT AGENDA
The Consent Agenda for the May 3, 2010, City Council meeting consists of the
following items:
A. Request for use of Knox Park Barn, permission to post temporary signs in right-
of-way, and waiver of associated fees for annual McHenry Area Jaycees
Haunted House;
B. Annual NIPCL Membership Assessment;
C. Special Use/Picnic Permits; and
D. List of Bills.
CONSENTAGENDA
TO: Mayor and City Council
FROM: Douglas Martin, Deputy City Administrator
FOR: May 3, 2010 Regular City Council Meeting
RE: Use of Knox Park Barn, Temporary Sign and Waiver of Associated
Fees,Jaycees Haunted House
McHenry Area Jaycees, Applicant
ATTACHMENT: Letter from Chuck Tonyan
Request. A request was received from Chuck Tonyan, representing the McHenry Area
Jaycees, to allow the use of Knox Park Barn for the Jaycees Haunted House on October
1, 2, 8, 9, 14-16, 21-24 and 28-31, to allow a 32 square foot lighted temporary sign at
Front Street and Park Place to be displayed from September 24, 2010 to November 1,
2010 to advertise the haunted house and to waive all associated permit fees for their
annual haunted house.
Staff Analysis. The Jaycees Haunted House will be open the first weekend in October.
They will utilize Knox Park Barn and are proposing to display a 32 square foot temporary
sign at the intersection of Park Place and Front Street from approximately September 24
to November 1 to advertise the haunted house.
The City Council will recall last year permission was granted to the Jaycees to access the
barn and begin construction for the haunted house early. As of this date, the building
permit for the haunted house has been issued and construction started.
Recommendation. To allow the use of Knox Park Barn for the Jaycees Haunted House
on October 1, 2, 8, 9, 14-16, 21-24 and 28-31; to allow a 32 square foot temporary lighted
sign at the Knox Park entrance at Front Street and Park Place, to be displayed from
September 24, 2010 to November 1, 2010 to advertise the Jaycees Haunted House and to
waive all associated fees.
To whom it may concern,
We are looking at running this years McHenry Jaycees haunted House on October 1-2,8-9,14-
16,21-24,28-31 with all the provisions that you as the city set forth as of last year and was asking if all
permit fees be waived. The location of Haunted house to be able to be operated at Knox Park Barn 300
S. rt.31 McHenry,IL. 60050.And for Haunted House to pass and meet all safety aspects that is required
by city and fire department.
We are also looking at putting out a 4 ft. Tall 8ft. Wide lit up sign out by end of drive in grass on rt.31
for purpose of advertising when we are open.And will be turned on every night we are open with dates
changing every week till haunted house finished.We again are asking for permit fees for tempoary sign
to be waived as well.Weare asking to have sign displayed from sept 24 till nov.1 2010.
If there are any questions please feel free to call me at 815-482-5885,Fax: 1-636-773-5908, Email at
chucktonyankyahoo.com.And again thanks for eveything.
S,Tcf rely,
Chll�nyan
McHenry Jaycees President 2009-2010 Construction and
Neighborhood Services
APR 13 2010
City of McHenry
CONSENT AGENDA
To: Mayor and City Council
From: Bill Hobson, Assistant City Administrator
For: May 3, 2010 - City Council Meeting
Re: Beer/Wine Permit Requests
COUNCIL RECOMMENDATION
To approve the attached Beer/Wine Permits.
BACKGROUND
The attached list of permit applications have been received in our office with all fees and
documentation properly submitted.
TConaway/pic perm CA for.doc
FOR COUNCIL MEETING OF MAY 3, 2010:
Beer/Wine Permit Requests
These are beer and wine permit requests associated with picnic permits.
Date of
Picnic Applicant Address
06/05 Julaine Pieroni HS Grad 4000 W Maple Ave, McH
06/12 Marge Lane Surprise Bday 1511 N Freund Ave, McH
07/24 Rachel McDonnell Bday 4410 Parkway Ave, McH
09/18 Pattie Lunkenheimer Fam 5303 W Malibu Ct, McH
TConaway\pic perm list.doc
IYIcHENRY PARK FACILITIES SPECIAL USE AND/OR BEER/WINE APPLICATION
Contact Person:__, i rY l-E'l O n I Date of Picnic:
Company/Organization: 011 \` Address:
J- H
City/State/Zip: t c I " = r" C
- t""' T t'`) ome Phone: �iI J c 3 /, �/ �Work/Cell Phone: J <522'
Park: !J1i Knox Park etersen Park _�i Veteran's Memorial Park
Area: elter A G Shelter B I:l Shelter C ❑ Other:
Arrival Time: In Departure Time:� Total Number Attending:
Falsifying attendance numbers will result in loss of deposit � 7
Water, electricity and restrooms are available at all sites.
Please explain additional needs from the Parks Dept.: _ N�,,)P
Groups of 500 or more must obtain additional: ❑ dumpsters ❑ portable toilets
Brief description of program(i.e:cb picnic,car show,-craft show,wedding,etc.): ,`.�• f c�ck�l c�+/� �� i�f
List all activities that will be held:
Items being brought into park site: tent � tables : chairs FI benches carnival rides
1] music I., animals 0 model planes -3 other F other
Will beer/wine be present: /)-(Yes Cl No IF YOU CHECKED YES,PLEASE ANSWER BELOW QUESTIONS
**Indicate the number of beer/wine permits issued to the undersigned this calendar year . Indicate the
number of beer/wine permits denied C. Indicate amount of beer/wine to be brought into the City Park under this
permit on such date(number of wine bottles,beer cases,beer kegs,etc.)
I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit
date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of
McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park pursuant to this
application will be sold,it being understood that the sale of beer/wine under this permit issued pursuant to this application is
expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules.
I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the
special use and/or beer/wine application(s)and will assume responsibility for any loss,damage or liability arising from the use
of the park pro erty. I also understand that not complying with the Park Permit rules will result in loss of deposit.
,I
Signature; tiro S1 u• ti Date:
Health permits are requir bylaw for concessions and catering. Make arrangements to obtain permits
NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval.
Restrictions:
OFFICE USE ONLY*****
Reservation Fee: $ U") Date Paid: Initials: S=1
Deposit Fee: $ Payment: ❑ Cash Check❑ Charge
Total Fee: Submitted to City Councill:l 2010
Confirmation Sent: Initials: City Council Approval:
Forms\picnic fonns\special use and beer and or wine application
0
i I
y or Or)ganizl ,Lion: 9 ry/ ` 6 `� 44
ddress:I�/( M, f li tul� b / V /�/l'� 'eV L� r
` ld 1 City/State/Zip: l L
Home Phone:_t 61� ) 3 V -z y rq Work Phone: S:4 4,',a-
Park: 0 Knox Park X Petersen Park 0 Veteran's Memorial Park
Area: )e Shelter A ('Shelter B ❑ Shelter C 0 Other:
Arrival Time: �I' GO Departure Time: 7,��) Total Number Attending: I s 0
Falsifying attendance numbers will result in loss of deposit
Groups of 500 or more must obtain additional: ❑ dumpsters ❑ portable toilet;
Brief description of program(i.e. co picnic, car show, craft show,wedding, etc.): Pi
List all activities'that will be held:
Items brought into park site: ❑ tent ❑ tables ❑ chairs ❑ benches ❑ carniv,
❑ music ❑ animals ❑ model planes ❑ other ❑ other
Water, electricity and restrooms are available at all sites. Please explain any additional utilities ne
Will beer/wine be present: , Yes ❑ No IF YOU CHECKED YES,PLEASE ANSWER BELOW
"Indicate the number of beer/wine permits issued to the undersigned this calendar year. Indi
number of beer/wine permits denied 0 . Indicate amount of beer/wine to be brought into the City Park ul
permit on such date(number of wine bottles,beer cases,beer kegs, etc.) 0? ele
I agree that all the beer/wine containers will be removed by applicant or placed in proper contain.e.
permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine bi
City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHen
to'this application will be sold,it being understood that the sale of beer/wine under this permit issued purs
application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit n:
I have read and understand the rules and regulations that have been set forth by the City of McHe
special use and/or beer/wine application(s) and will assume responsibility for any loss, damage or liabilit,
the use of the p ro e I al understand that not complying with the Park Permit rules will result i
Signature: .�� �i .. •
Date:_ 6
Health per 'ts are r uired by law for concessions and catering. Make arrangements to obtain pe
NOTE: Approval will be based on the items listed above. Any other requests are subj ect to further appr(
Restrictions:
**************************************FOR OFFICE USE ONLY
Reservation Fee: S. I _ Date Paid: 00 10 Initials:
Deposit Fee: $_ Payment: ❑ Cash Check❑ Chai
Total Fee: $ al Submitted to City Counci
Confumation Sent: Initials: City Council Approval:
0
Forms\picnic forms\special use and beer and or wine application
ENRY PARK IF"ACILITIES SPECIAL USE AND/OR BEER/WINE APPLICATION
Contact Person: d CY`� ()h n e Date of Picric:
Company or Organization:
e /
Address: City/State/Zip: WC&rl{�(�'� fL
Home Phone: ��J` • `-�`7 - �'7�� Work Phone:
Park: ❑ Knox Park Aetersen Park ❑Veteran's Memorial Park
Area: Shelter A ❑ Shelter B ❑ Shelter C ❑ Other:
Arrival Time:- Departure Time: Total Number Attending:
Falsifying attendance numbers will result in loss of deposit
Groups of 500 or more must obtain additional: ❑ dumpsters ❑ portable toilets
Brief description of program(i.e. co picnic, car show, craft show,wedding, etc.): '
List all activities that will be held:
Items brought into park site: ❑ tent ❑ tables ❑ chairs ❑ benches ❑ carnival rides
❑ music ❑ animals ❑ model planes ❑ other ❑ other
Water, electricity and restrooms are available at all sites. Please explain any additional utilities needed:
Will beer/wine be present: 2/Yes ❑ No IF YOU CHECKED YES,PLEASE ANSWER BELOW QUESTIONS
**Indicate the number of beer/wine permits issued to the undersigned this calendar year. Indicate the
number of beer/wine permits denied Indicate amount of beer/wine to be brought into the City Park under this
permit on such date(number of wine bottles,beer cases,beer kegs, etc.) 0.a_5-e5 -
I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the
permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the
City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park pursuant
to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this
application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules.
I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the
special use and/or beer/wine application(s) and will assume responsibility for any loss, damage or liability arising from
the use of the park property. I also understand that not complying with the Park Permit rules will result in loss of deposit.
Signature:___ zY _ Date: Z4 - %-( D
Health permits are required by law for concessions and catering. Make arrangements to obtain permits
NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval.
Restrictions:
OFFICE USE ONLY******************
Reservation Fee: $ Date Paid: Initials:
Deposit Fee: $ ZS Payment: ❑ Cash❑ Check kharge
Total Fee: $ ? Submitted to City Council: 210/6
Confirmation Sent: Initials: City Council Approval: r
0
Foams\picnic forms\special use and beer and or wine application
NRY PARK FACILITIES SPECIAL USE AND/OR BEEPUMNE APPLICATION
contact Person: Pc++I C L u n j(' n hr m�
� ('' Date of Picnic:
Company or Organization:
Address: )303 W M n II btA c f- City/State/Zip:_ Mc I� 5C)
Home Phone:_ 3`'A Y - 3 S Work Phone: 3
Park: ❑ Knox Park ❑ Petersen Park P-'Veteran's Memorial Park
Area: ❑ Shelter A ❑ Shelter B ❑ Shelter C ❑ Other:
Arrival Time: I Q m Departure Time: m Total Number Attending: �SQ
Falsifying attendance numbers will result in loss of deposit
Groups of 500 or more must obtain additional: ❑ dumpsters ❑ portable toilets
Brief description of program(i.e. co picnic, car show, craft show,wedding; etc.):
List all activities that will be held:
Items brought into park site: ❑ tent ❑ tables ❑ chairs ❑ benches ❑ carnival rides
❑ music 0 animals ❑ model planes ❑ other ❑ other
Water, electricity and restrooms are available at all sites. Please explain any additional utilities needed:
Will beer/wine be present: C"Yes ❑ No IF YOU CHECKED YES,PLEASE ANSWER BELOW QUESTIONS
"Indicate the number of beer/wine permits issued to the undersigned this calendar year 0 . Indicate the
number of beer/wine permits denied 0 . Indicate amount of beer/wine to be brought into the City Park under this
permit on such date(number of wine bottles,beer cases,beer kegs, etc.) 3 ca s P S
I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the
permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the
City ofMcHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park pursuant
to this application will be sold,it being understood that the sale of beer/wine under this permit issued pursuant to this
application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules.
I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the
special use and/or beer/wine application(s) and will assume responsibility for any loss, damage or liability arising from
the use of the park property. I also understand that not complying with the Park Permit rules will result in loss of deposit.
Signature: !!a Date:
Health permits are required by law for concessions and catering. Make arrangements to obtain permits
NOTE: Approval will be based on the items listed above. Any other requests are subj ect to further approval,
Restrictions:
OFFICE USE
Reservation Fee: $ Date Paid: 0 Initials:
—W'Deposit Fee: $ Payment: ❑ Cash Check❑ Charge
Total Fee: $ Submitted to City Council: 0
Confirmation Sent: Initials: City Council Approval:
Foims\picnic fonns\specia1 use and beer and or wine application
DATE 4/28/2010 11:06 AM CITY OF MCHENRY PAGE 1
LIST OF BILLS COUNCIL MEETING 5/3/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
----------------------------------------------------------------------------------------
10041067 100 45 1108 ADAMS ENTERPRISES INC, R 431772VEHICLE REPAIR PARTS 05/03/10 0 043010 29.19
100.45.5370 1004 042810 GLJ0196 29.19 043010
10041068 100 33 1108 ADAMS ENTERPRISES INC, R 43215BROLLER TIE DOWN CHAIN 05/03/10 0 043010 85.83
100.33.5370 1004 042810 GLJ0196 85.83 043010
10041069 510 31 1108 ADAMS ENTERPRISES INC, R 432319TRAILER BATTERIES 05/03/10 0 043010 49.21
510.31.5370 1004 042810 GLJ0196 49.21 043010
10041070 100 33 1106 ADAMS STEEL SERVICE INC 289496SUPPLIES 05/03/10 0 043010 13.65
100.33.6110 1004 042810 GLJ0196 13.65 043010
10040808 100 42 1446 AMERICAN SOLUTIONS FOR B 520716SWIM TAGS O5/03/10 0 043010 291.00
100.42.6110 1004 042710 GLJ0184 291.00 043010
10040810 510 32 1670 ASHLAND SPECIALTY CHEMIC 93322669 CHEMICALS O5/03/10 0 043010 2,610.00
510.32.6110 1004 042710 GLJ0184 2610.00 043010
10040811 100 XXXXX 1450 AT&T APRIL 2010ALARM CIRCUITS 05/03/10 0 043010 661.51
100.22.5320 1004 042710 GLJ0184 461.07 043010
100.43.5320 1004 042710 GLJ0184 50.22 043010
100.45.5320 1004 042710 GLJ0184 150.22 043010
10040812 510 XXXXX 1450 AT&T APRIL 2010ALARM CIRCUITS 05/03/10 0 043010 292.38
510.31.5320 1004 042710 GLJ0184 50.23 043010
510.32.5320 1004 042710 GLJ0184 242.15 043010
10040813 100 XXXXX 1450 AT&T MAY 2010 ALARM CIRCUITS 05/03/10 0 050310 661.51
100.22.5320 1004 042710 GLJ0184 461.06 050310
100.43.5320 1004 042710 GLJ0184 50.23 050310
100.45.5320 1004 042710 GLJ0184 150.22 050310
10040814 510 XXXXX 1450 AT&T MAY 2010 ALARM CIRCUITS 05/03/10 0 050310 292.38
510.31.5320 1004 042710 GLJ0184 50.22 050310
510.32.5320 1004 042710 GLJ0184 242.16 050310
10040815 XXXXX XXXXX 1450 AT&T APRIL 2010PRI PHONE LINES 05/03/10 0 043010 435.80
100.01.5320 1004 042710 GLJ0184 76.14 043010
100.02.5320 1004 042710 GLJ0184 23.81 043010
100.04.5320 1004 042710 GLJ0184 31.74 043010
100.22.5320 1004 042710 GLJ0184 165.71 043010
100.30.5320 1004 042710 GLJ0184 23.80 043010
100.33.5320 1004 042710 GLJ0184 7.93 043010
100.03.5320 1004 042710 GLJ0184 51.58 043010
100.41.5320 1004 042710 GLJ0184 23.80 043010
100.44.5320 1004 042710 GLJ0184 3.97 043010
100.46.5320 1004 042710 GLJ0184 7.94 043010
100.47.5320 1004 042710 GLJ0184 3.97 043010
620.00.5110 1004 042710 GLJ0184 15.41 043010
10040816 XXXXX XXXXX 1450 AT&T MAY 2010 PRI PHONE LINES 05/03/10 0 050310 435.79
DATE 4/28/2010 11:06 AM CITY OF MCHENRY PAGE 2
LIST OF BILLS COUNCIL MEETING 5/3/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
100.01.5320 1004 042710 GLJ0184 76.13 050310
100.02.5320 1004 042710 GLJ0184 23.80 050310
100.04.5320 1004 042710 GLJ0184 31.74 050310
100.22.5320 1004 042710 GLJ0184 165.71 050310
100.30.5320 1004 042710 GLJ0184 23.81 050310
100.33.5320 1004 042710 GLJ0184 7.94 050310
100.03.5320 1004 042710 GLJ0184 51.58 050310
100.41.5320 1004 042710 GLJ0184 23.80 050310
100.44.5320 1004 042710 GLJ0184 3.97 050310
100.46.5320 1004 042710 GLJ0184 7.93 050310
100.47.5320 1004 042710 GLJ0184 3.97 050310
620.00.5110 1004 042710 GLJ0184 15.41 050310
10040817 100 22 2765 BUSS FORD SALES 36339 VEHICLE REPAIR PARTS 05/03/10 0 043010 59.36
100.22.5370 1004 042710 GLJ0184 59.36 043010
10040818 510 32 6635 CHICAGO INTERNATIONAL TR 112038593 VEHICLE REPAIR PARTS 05/03/10 0 043010 101.62
510.32.5370 1004 042710 GLJ0184 101.62 043010
10040819 100 33 6635 CHICAGO INTERNATIONAL TR 112038743 VEHICLE REPAIR PARTS O5/03/10 0 043010 51.76
100.33.5370 1004 042710 GLJ0184 51.76 043010
10041071 510 32 6635 CHICAGO INTERNATIONAL TR 112038434 VEHICLE REPAIR PARTS 05/03/10 0 043010 2,140.38
510.32.5370 1004 042810 GLJ0196 2140.38 043010
10041072 100 33 6635 CHICAGO INTERNATIONAL TR 112038421 VEHICLE REPAIR PARTS 05/03/10 0 043010 218.56
100.33.5370 1004 042810 GLJ0196 218.56 043010
10041073 100 33 6635 CHICAGO INTERNATIONAL TR 112038458 VEHICLE REPAIR PARTS O5/03/10 0 043010 416.65
100.33.5370 1004 042810 GLJ0196 416.65 043010
10041074 510 32 6635 CHICAGO INTERNATIONAL TR 112038681 VEHICLE REPAIR PARTS 05/03/10 0 043010 13.23
510.32.5370 1004 042810 GLJ0196 13.23 043010
10041075 510 32 6635 CHICAGO INTERNATIONAL TR 112038717 VEHICLE REPAIR PARTS 05/03/10 0 043010 11.45
510.32.5370 1004 042810 GLJ0196 11.45 043010
10041076 100 33 6635 CHICAGO INTERNATIONAL TR 112038763 VEHICLE REPAIR PARTS 05/03/10 0 043010 52.49
100.33.5370 1004 042810 GLJ0196 52.49 043010
10041077 100 42 3531 COMED MARCH/APR UTILITIES 05/03/10 0 043010 213.15
100.42.5510 1004 042810 GLJ0196 213.15 043010
10041078 510 32 3531 COMED MARCH/APR UTILITIES 05/03/10 0 043010 204.57
510.32.5510 1004 042810 GLJ0196 204.57 043010
10041079 100 33 3537 CONCRETE SOLUTIONS CORP 16098 SUPPLIES 05/03/10 0 043010 794.00
100.33.6110 1004 042810 GLJ0196 794.00 043010
10040820 100 45 3539 CONSERV FS 1314725-INSUPPLIES 05/03/10 0 043010 27.30
100.45.6110 1004 042710 GLJ0184 27.30 043010
DATE •4/28/2010 11:06 AM CITY OF MCHENRY PAGE 3
LIST OF BILLS COUNCIL MEETING 5/3/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
----------------------------------------------------------------------------------------------------
10040821 510 XXXXX 3565 CONSTELLATION NEWENERGY MARCH 2010WATER/SEWER PUMPING CHARGES 05/03/10 0 043010 11,289.50
510.31.5510 1004 042710 GLJ0184 2539.83 043010
510.32.5510 1004 042710 GLJ0184 8749.67 043010
10040822 100 01 3634 CRESCENT ELECTRIC SUPPLY 112-156075ELECTRICAL SUPPLIES 05/03/10 0 043010 20.51
100.01.6110 1004 042710 GLJ0184 20.93 043010
100.01.6110 1004 042710 GLJ0184 EARLY PAY DISCOUNT .42CR 043010
10041080 100 22 4136 DEBOLT, JUSTIN 4/21/10 TRAINING EXPENSE REIMB 05/03/10 0 043010 8.00
100.22.5420 1004 042810 GLJ0196 8.00 043010
10040823 100 41 5107 ED'S RENTAL & SALES INC 1-352674 CHAIN SAW PURCHASE O5/03/10 0 043010 767.96
100.41.6270 1004 042710 GLJ0184 767.96 043010
10040824 100 00 2 FIRESTONE COMPLETE AUTO REFUND PERMIT #10-04-030 05/03/10 0 043010 30.00
100.00.3410 1004 042710 GLJ0184 30.00 043010
10040825 100 33 6559 FOXCROFT MEADOWS INC 36264 GRASS SEED 05/03/10 0 043010 228.00
100.33.6110 1004 042710 GLJ0184 228.00 043010
10040826 510 31 6559 FOXCROFT MEADOWS INC 36264 SOD 05/03/10 0 043010 48.96
510.31.6110 1004 042710 GLJ0184 48.96 043010
10040827 100 44 7535 GOLD MEDAL PRODUCTS 213149CONCESSION SUPPLIES 05/03/10 0 043010 286.66
100.44.6110 1004 042710 GLJ0184 286.66 043010
10040828 100 41 7645 GROWER EQUIPMENT & SUPPL 43606 LEAF BLOWERS & LINE TRIMMERS 05/03/10 0 043010 818.78
100.41.6270 1004 042710 GLJ0184 818.78 043010
10041081 100 45 8022 HARM'S FARM 15786 MULCH O5/03/10 0 043010 55.84
100.45.6110 1004 042810 GLJ0196 55.84 043010
10041082 100 45 8022 HARM'S FARM 15788 MULCH 05/03/10 0 043010 41.88
100.45.6110 1004 042810 GLJ0196 41.88 043010
10040841 510 31 8050 HBK WATER METER SERVICE 10-162WATER METER TESTS & REPAIRS 05/03/10 0 043010 3,131.23
510.31.6110 1004 042710 GLJ0186 3131.23 043010
10041083 580 32 8731 HUBER TECHNOLOGY INC J1003425 WASTEWATER SCREEN UNIT 05/03/10 0 043010 12,355.80
580.32.8500 1004 042810 GLJ0196 12355.80 043010
580-CWWSWW
10040829 100 22 9413 ILLINOIS STATE POLICE FINGERPRINTING FEE 05/03/10 0 043010 20.00
GARDEN QUARTER VOLUNTEER
100.22.6210 1004 042710 GLJ0184 20.00 043010
10040830 100 47 9580 IRISH PRAIRIE RECREATION APRIL 2010PARKS PROGRAM POOL RENTAL 05/03/10 0 043010 366.67
100.47.5110 1004 042710 GLJ0184 366.67 043010
10040831 100 47 9580 IRISH PRAIRIE RECREATION MAY/JUNE10PARKS PROGRAM POOL RENTAL 05/03/10 0 050310 733.33
DATE 4/28/2010 11:06 AM CITY OF MCHENRY PAGE 4
LIST OF BILLS COUNCIL MEETING 5/3/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
-------------------------------------------------------------------------------------------------------------------------------
100.47.5110 1004 042710 GLJ0184 733.33 050310
10040832 100 22 16015 MARATHON TOWING 13962 TOWING SERVICES O5/03/10 0 043010 125.00
100.22.5110 1004 042710 GLJ0184 125.00 043010
10041084 100 01 14067 MCANDREWS PC, THE LAW OF O1 105LEGAL FEES - TRAFFIC 05/03/10 0 043010 6,800.00
100.01.5230 1004 042810 GLJ0196 6800.00 043010
10041085 510 31 14069 MCCANN INDUSTRIES INC 11023910 SUPPLIES 05/03/10 0 043010 70.38
510.31.5370 1004 042810 GLJ0196 70.38 043010
10040833 510 31 14246 MCHENRY ANALYTICAL WATER 24543 WATER SAMPLE ANALYSIS 05/03/10 0 043010 2,060.00
510.31.5110 1004 042710 GLJ0184 2060.00 043010
10040834 100 45 13172 MEYER MATERIAL COMPANY 237655MATERIALS 05/03/10 0 043010 136.43
100.45.6110 1004 042710 GLJ0184 136.43 043010
10040835 100 02 13291 MINUTEMAN PRESS OF MCH 72684 SIGNATURE STAMP 05/03/10 0 043010 29.80
100.02.6210 1004 042710 GLJ0184 29.80 043010
10040836 100 00 13291 MINUTEMAN PRESS OF MCH 72682 PRINTED STOCK FORMS 05/03/10 0 043010 339.89
100.00.6210 1004 042710 GLJ0184 339.89 043010
10040837 100 00 13291 MINUTEMAN PRESS OF MCH 72683 PRINTED STOCK FORMS O5/03/10 0 043010 328.15
100.00.6210 1004 042710 GLJ0184 328.15 043010
10040838 100 XXXXX 13291 MINUTEMAN PRESS OF MCH 72700 PRINTED STOCK FORMS O5/03/10 O 043010 494.09
100.00.6210 1004 042710 GLJ0184 444.68 043010
100.03.6210 1004 042710 GLJ0184 49.41 043010
10040839 100 XXXXX 13291 MINUTEMAN PRESS OF MCH 72681 LETTERHEAD/ELECTED OFFICICALS 05/03/10 0 043010 218.28
100.00.6210 1004 042710 GLJ0184 152.79 043010
100.02.6210 1004 042710 GLJ0184 21.83 043010
100.01.6210 1004 042710 GLJ0184 21.83 043010
100.04.6210 1004 042710 GLJ0184 21.83 043010
10040840 100 45 13760 MUSCO SPORTS LIGHTING LL 209247BALLFIELD LIGHTING PARTS 05/03/10 0 043010 280.72
100.45.6110 1004 042710 GLJ0184 280.72 043010
10040842 100 XXXXX 15545 NICOR GAS MARCH/APR UTILITIES 05/03/10 0 043010 166.25
100.43.5510 1004 042710 GLJ0186 69.36 043010
100.45.5510 1004 042710 GLJ0186 96.89 043010
10040843 510 XXXXX 15545 NICOR GAS MARCH/APR UTILITIES 05/03/10 0 043010 357.21
510.31.5510 1004 042710 GLJ0186 326.71 043010
510.32.5510 1004 042710 GLJ0186 30.50 043010
10041087 100 45 15545 NICOR GAS MARCH/APR UTILITIES 05/03/10 0 043010 184.41
100.45.5510 1004 042810 GLJ0196 184.41 043010
10041088 510 32 15545 NICOR GAS MARCH/APR UTILITIES 05/03/10 0 043010 32.53
DATE 4/28/2010 11:06 AM CITY OF MCHENRY PAGE 5
LIST OF BILLS COUNCIL MEETING 5/3/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
510.32.5510 1004 042810 GLJ0196 32.53 043010
10040644 100 22 15532 NORTH EAST MULTI-REGIONA 131968DEFENSIVE TACTICS TRAINING 05/03/10 0 043010 35.00
100.22.5430 1004 042710 GLJ0186 35.00 043010
10041089 100 44 17156 PEPSIAMERICAS 1729811122CONCESSION SUPPLIES 05/03/10 0 043010 784.30
100.44.6110 1004 042810 GLJ0196 784.30 043010
10040845 100 22 2532 PETROLIANCE LLC 8824548 VEHICLE FUEL 05/03/10 0 043010 2,449.65
100.22.6250 1004 042710 GLJ0186 2449.65 043010
10040846 100 22 2532 PETROLIANCE LLC 8788623 VEHICLE FUEL 05/03/10 0 043010 979.86
100.22.6250 1004 042710 GLJ0186 979.86 043010
10040847 100 22 2532 PETROLIANCE LLC 8788296 VEHICLE FUEL 05/03/10 0 043010 1,528.24
100.22.6250 1004 042710 GLJ0186 1528.24 043010
10040848 100 33 2532 PETROLIANCE LLC 8820965 VEHICLE FUEL 05/03/10 0 043010 978.06
100.33.6250 1004 042710 GLJ0186 978.06 043010
10040849 510 31 2532 PETROLIANCE,LLC 8820963 VEHICLE FUEL 05/03/10 0 043010 553.95
510.31.6250 1004 042710 GLJ0186 553.95 043010
10040850 510 31 2532 PETROLIANCE LLC 8824545 VEHICLE FUEL 05/03/10 0 043010 275.47
510.31.6250 1004 042710 GLJ0186 275.47 043010
10040851 510 32 2532 PETROLIANCE LLC 8824544 VEHICLE FUEL 05/03/10 0 043010 416.00
510.32.6250 1004 042710 GLJ0186 416.00 043010
10041090 100 45 2532 PETROLIANCE LLC 8824546 VEHICLE FUEL 05/03/10 0 043010 219.36
100.45.6250 1004 042810 GLJ0196 219.38 043010
10041091 100 45 2532 PETROLIANCE LLC 8827569 VEHICLE FUEL 05/03/10 0 043010 456.41
100.45.6250 1004 042810 GLJ0196 456.41 043010
10041092 100 22 17154 PETTIBONE & CO, P F 19877 SUPPLIES 05/03/10 0 043010 490.38
100.22.6110 1004 042810 GLJ0196 490.38 043010
10040852 100 03 17530 POLERECKY, ROSS TRAINING EXPENSE REIMB 05/03/10 0 043010 160.00
100.03.5430 1004 042710 GLJ0186 160.00 043010
10041093 100 22 17640 PRECISION SERVICE & PART 03-473009 VEHICLE REPAIR PARTS 05/03/10 0 043010 32.39
100.22.5370 1004 042810 GLJ0196 32.39 043010
10040853 100 03 17638 PROFESSIONAL INSPECTION 2141 PLUMBING INSPECTIONS 05/03/10 0 043010 30.00
100.03.5110 1004 042710 GLJ0186 30.00 043010
10040854 100 45 19286 RIETESEL, BYRON 4/16/10 TENT REPAIRS 05/03/10 0 043010 135.00
100.45.6110 1004 042710 GLJ0186 135.00 043010
10040855 100 33 19531 ROC CONSTRUCTION SUPPLY 22480 SUPPLIES 05/03/10 0 043010 130.86
DATE 4/28/2010 11:06 AM CITY OF MCHENRY PAGE 6
LIST OF BILLS COUNCIL MEETING 5/3/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
100.33.6110 1004 042710 GLJO186 130.86 043010
10040856 510 31 20102 SCHULHOF COMPANY 2725598 SUPPLIES 05/03/10 0 043010 38.51
510.31.6110 1004 042710 GLJO186 38.51 043010
10040857 100 01 20151 SECRETARY OF STATE/INDEX KLEAN NOTARY COMMISSION RENEWAL 05/03/10 0 043010 10.00
100.01.6940 1004 042710 GLJO186 10.00 043010
10040858 100 22 20172 SEXTON, ERIC M 4/19-20/10TRAINING EXPENSE REIMB 05/03/10 0 043010 14.30
100.22.5420 1004 042710 GLJO186 14.30 043010
10041053 XXXXX XXXXX 20711 STAPLES BUSINESS ADVANTA 8015256386OFFICE SUPPLIES 05/03/10 0 043010 136.62
100.00.6210 1004 042710 GLJO190 425.14CR 043010
100.41.6210 1004 042710 GLJO190 128.14 043010
620.00.6210 1004 042710 GLJO190 41 297.00 043010
100.00.6210 1004 042710 GLJO190 125.33 043010
100.33.6210 1004 042710 GLJO190 11.29 043010
10041055 100 01 20701 STATE FIRE MARSHAL 9434852 BOILER INSPECTIONS 05/03/10 0 043010 200.00
100.01.5110 1004 042710 GLJO190 200.00 043010
10041056 100 33 20714 STATE TREASURER IDOT 36374 TRAFFIC LIGHT MAINTENANCE 05/03/10 0 043010 7,445.79
100.33.5110 1004 042710 GLJO190 7445.79 043010
10041094 100 33 21632 TRAFFIC CONTROL & PROTEC 66227 SIGNS & SUPPLIES 05/03/10 0 043010 817.00
100.33.6110 1004 042810 GLJO196 817.00 043010
10041057 100 45 21639 TRIEBOLD IMPLEMENT INC 325470VEHICLE REPAIR PARTS 05/03/10 0 043010 164.31
100.45.5370 1004 042710 GLJO190 164.31 043010
10041095 100 00 2 TROPIC STOP REFUND PERMIT #10-03-045 05/03/10 0 043010 30.00
100.00.3410 1004 042810 GLJO196 30.00 043010
10041058 510 32 22669 USA BLUEBOOK 102588SUPPLIES 05/03/10 0 043010 302.99
510.32.6110 1004 042710 GLJO190 302.99 043010
10041059 510 31 22669 USA BLUEBOOK 128798SUPPLIES 05/03/10 0 043010 309.80
510.31.6110 1004 042710 GLJO190 309.80 043010
10041060 510 31 22669 USA BLUEBOOK 130161SUPPLIES 05/03/10 0 043010 43.59
510.31.6110 1004 042710 GLJO190 43.59 043010
10041061 510 31 22669 USA BLUEBOOK 130892SUPPLIES 05/03/10 0 043010 142.49
510.31.6110 1004 042710 GLJO190 142.49 043010
10041062 510 31 22669 USA BLUEBOOK 132575SUPPLIES 05/03/10 0 043010 47.11
510.31.6110 1004 042710 GLJO190 47.11 043010
10041063 510 31 22669 USA BLUEBOOK 133397RETURNED ITEM 05/03/10 0 043010 77.95-
510.31.6110 1004 042710 GLJO190 77.95CR 043010
DATE 4/28/2010 11:06 AM CITY OF MCHENRY PAGE 7
LIST OF BILLS COUNCIL MEETING 5/3/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
10041064 510 32 22669 USA BLUEBOOK 134918SUPPLIES 05/03/10 0 043010 424.25
510.32.6110 1004 042710 GLJ0190 424.25 043010
10041065 510 32 24028 WASTE MANAGEMENT OF WI P 2253127423SLUDGE DISPOSAL SERVICES 05/03/10 0 043010 1,092.50
510.32.5580 1004 042710 GLJ0190 1092.50 043010
10041066 510 32 24028 WASTE MANAGEMENT OF WI P 2258027420SLUDGE DISPOSAL SERVICES O5/03/10 0 043010 8,757.48
510.32.5580 1004 042710 GLJ0190 8757.48 043010
EXPENDED LIQUID ACCRUAL
GRAND TOTALS 81,542.77
RECAP TOTALS EXPENDED LIQUID ACCRUAL
FUND TOTALS
100 GENERAL FUND 33,827.93
510 WATER/SEWER FUND 35,031.22
580 UTILITY IMPROVEMENTS FUND 12,355.80
620 INFORMATION TECHNOLOGY FUND 327.82
**** 81,542.77
f
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Bill Hobson,Assistant City Administrator
FOR: May 3, 2010 Regular City Council Meeting
RE: Riverview Theater Company Performance at Veterans Memorial Park
Background. The city once again has been approached by a local theater company requesting
the use of a city park to host its third annual Shakespeare Festival with this year's performance
being The Complete Works of William Shakespeare. The Riverview Theater Company is based
in McHenry and led by a local resident, Angie Kells. Ms. Kells has met with city staff to discuss
the logistics of the performances and the use of the park.
There are four total proposed performances at Veterans Memorial Park in the gazebo on July 17
(this performance will be done in conjunction with Fiesta Days Art in the Park), 21, 24 and July
25. The Saturday and Wednesday performances will run from 7:00 to 9:00 PM while the Sunday
performance will be 3:00 to 5:00 PM. Ms. Kells has estimated attendance at 150 people for each
performance. The shows in the past have had a formal entrance admission of$10. However this
year, the group would like to collect donations from the audience. The park will remain open to
those not attending the event but wishing to utilize the park.
Each performance will include approximately an hour and half before and after the show for
setup and breakdown of the stage. The Theater Company has a small trailer that they would like
to leave on site to secure their equipment each night. The trailer will be parked in one of the
parking stalls adjacent to the park. In addition to the use of the park, the performances will also
require access to the electrical box. Bleachers, picnic tables and garbage cans will be placed in
the grass area in front of the gazebo for the event. Finally, the theater company would like to
place election-style yard signs at various locations throughout the community to help draw
attention to the performances. The signs will be posted July I I th until July 28 . A list of the
proposed locations is attached.
Analysis. The event is well organized and is relatively low impact to both the park and to the
surrounding residents. There is ample parking to accommodate an event of this size. Per the
special event guidelines for an event less than 500 people, the theater company will be charged
the resident group rate of$300.
Recommendation. To approve the special use application for the Riverview Theater Company
for use of Veterans Memorial Park on July 17, 21, 24 and 25 for four performances of The
Complete Works of William Shakespeare, and to allow the posting of temporary signs in the
right-of-way per the locations attached from July 11`h until July 28th
Attachments: 4/24/10 Riverview Theater Company Letter
Sign Location Letter
rjV �j�/eMeW theatre 919 Royal Drive
Ce0 KA-p a Vk,� McHenry, Illinois 60050
815-354-7796_815-759-1932 fax
www.6veiviewtheatre.org
April 24, 2010
Bill Hobson
Assistant City Administrator
City of McHenry
333 South Green Street
McHenry, IL 60050
RE: Revised Submission for Shakespeare in the Park,Summer 2010
Dear Bill,
Riverview Theatre Company is currently in pre-production for our 3rd annual Shakespeare in the Park
Festival. Our play selection has been changed to: The Complete Works of William Shakespeare
(Abridged]which is a parody of the plays written by William Shakespeare with all of them being
performed(in shortened form)by only three actors. This production is a wonderfully humorous way to
"educate our audiences on the works of William Shakespeare. The play is under two hours and is
delightfully engaging and interactive with audiences. The Complete Works of William Shakespeare
(Abridged}was written by the Reduced Shakespeare Company,and first performed at the Edinburgh
Festival Fringe in 1987 and later played at the Criterion Theatre in London,where it ran for nine record-
breaking years. It has become one of the wor kfs most popular shows, playing frequently in a variety of
languages.it is notable for holding the(self-proda )world record for the shortest-ever performance of
Hamlet,docking in at 43 seconds.
As you know,our past events have been tremendously successful. The positive feedback from our
audiences has exceeded our expecdatians! With your cooperation,we would like to taring back Riverview
Theatre Company's Shakespeare in the Park Festival and Play for the citizens of McHenry.
Our Shakespeare Festival will kick off on Saturday,July 17 at Veteran's Memorial Paris The festival
features Elizabethan fun and excitement for all. The event offers a glimpse talk in time to the world of
Tudor England; costumed performers,dancers,actors,skits and revelry will be showcased, including a
puppet theatre and kid's crafts. Throughout the day,vim,rogues,and royals wift wander the
grounds performing the beauty of Shakespeare.
This year,we have made arrangements with the Chamber of Commerce to expand our festival activities
from just a few hours in the afternoon(as we've done in the past)to ALL DAY. Our Festival activities will
begin in the morning and continue all day during Art in the Park and beyond. The Festival activities will
conclude at 5pm that evening,hollowed by the opening night performance of The Complete Works of
William Shakespeare(Abridgeo at 7:00pm on the gazebo stage.
Because of overlapping scheduling conflicts we've incurred in the past at Petersen Park,we have
decided to do the entire run of The Complete Works of William Shakespeare(Abridged)on the
Veteran's Park gazebo stage on the following dates: July 17,21,24&25(for a total of 4
performances). You and 1,Bill,have already confirmed these dates so we bust there will!be no
conflicts on the schedule. These performances witi prove to be a wonderful extension of the already
popular City Band Concert series. By continuing more"Ravinia-like"outdoor events, McHenry families
and visitors to our town will have the glance to experience a rare form of first-rate,lively and imaginative
entertainment provided by Riverview Theatre Company.
"There's alu-Qys soinethit ti hgppenit7o Qi Riverview Theatre C'oinpan !"
Revised Submission for Shakespeare in the Paris Summer 2010 April 24, 2010
Riverview Theatre Company is self-sufficient and will provide all of the necessary production items
needed to put on a live dumb a production. We would like to speak to the park department team with
regards to hooking up our sound equipment to the speakers(only) in the gazebo itself. We have all of our
own sound equipment and only need the use of the inputs housed in the gazebo. Please also note that
the veteran's Memorial Paris show is donation-only.
We would like to have a technical rehearsal at the Veteran's Park gazebo on the evening of
Vftdmdar,7114. Please confirm that the gazebo is available on this date. On the nights when we
are performing at Veteran's Park,we will provide our own(locked)trailer so that we can keep our set
pieces,costumes and pops safe and dose by during the cure of show. is ttwe a narking oerenit we
need to obtain to leave the trailer on the street for multiole nights?
Finally,we would like to secure sionaus permission at this time. We will be displaying a banner at
the event for the run of the performances. Additionally we will be posting`yard signs'around the city.
These yard signs will advertise Riverview TheWm Companyl Shakespeare in the Park land the
dates of the performances. Attached is a listing of the locations we would like to place our yard signs.
t bust this letter has provided the information you requested. Please let me know when a contract is
complete and when the city requires a Riverview representative to be present at a city council meeting.
l can snake myself available to you at the earliest convenience.
Many thanks,
Angie VUs
Executive Artistic Director
Riverview Theatre Company
CC: Kay Bates, President, McHenry Chamber of Commerce
Encl-. Shakespeare Festival and Play Requirements, and
List of locations for yard sign placement
LIST OF LOCATIONS FOR YARD SIGN PLACEMENT:
Riverview Theatre Company requests permission to place yard signs advertising the
Shakespeare in the Park Festival and Play in July, 2010. We agree to post the signs no earlier
than ONE WEEK prior to our first performance and will remove the signs within THREE days
following the final performance. We request permission to post our signs at the following
locations:
1. Route 120 &Green St
2. Ringwood Rd & Rt 120
3. S. Curran Rd&Dartmoor
4. S. Curran Rd&Bull Valley Rd
5. Bull Valley Rd&S. Crystal Lake Rd
6. Bull Valley Rd& Rt 31
7. Rt 31 &Veteran's Pkwy
8. W.Crystal Lake Rd & Dartmoor
9. W.Crystal Lake Rd& 120(Elm St)
10. 120 (Elm St) & N. Front St
11. 120(Elm St)&Green St
12. N. Richmond Rd&Pearl St
13. Pearl St&Green St
14.Green St&Broad St
15. Pearl&Park St
16. Rt 120&Curran Rd
17. Curran Rd&Draper
18, Rt 31 &Prime Pkwy
19. Rt 31 &GrovelLillian
20. Crystal Lake Rd &Winding Creek Dr
Our previous request had 35 signs listed. This new, revised list is only 20.
CONSENT AGENDA
TO: Mayor and City Council
FROM: Douglas K. Maxeiner, City Administrator
FOR: May 3, 2010, Regular City Council Meeting
RE: NIPCL Annual Membership Assessment
The Northern Illinois Police Crime Lab is a multi-jurisdictional laboratory available to
member departments for crime scene and evidence processing. The city has been
a member of NIPCL since 2004.
Staff is requesting authorization to pay NIPCL $27,306.27 for the annual
membership assessment, which is the city's share of the crime lab's annual budget,
and $3,000 for the second installment of a five-year intergovernmental agreement
for facility fund contributions approved by the Council in 2009. A total of $31 ,000
is budgeted in the Police Department 2010/1 1 contractual account.
Recommendation: Authorize payment to NIPCL for 2010/11 membership
assessment in the amount of $27,306.27 and second installment of the five-year
intergovernmental agreement in the amount of $3,000.
Northeastern IL Regional Crime Lab
1000 Butterfield Road
Suite 1009 Invoice Number: 496
Vernon Hills, IL 60061 Invoice Date: May 1,2010
Page: 1
Voice: 847-362-0676
Fax: 847-362-0712
Bill To: L Ship to:
McHenry Police Department
333 South Green Street
McHenry, IL 60050
Customer ID Customer PO Payment Terms
MCHENRY Net 30 Days
Sales Rep ID7-- Shipping FUlethad Ship Date Date
Airborne j 5/31/10
unt
Quantity i Item Description U nit Price _T Amo
1.00 IFY201=011 MEMBERSHIP 27,306.27 27,306.27
ASSESSMENT
Subtotal 27,306.27
Sales Tax
Total Invoice Amount 27,306.27
Check/Credit Memo No: Payment/Credit Applied
TOTAL 27,306.271
Northeastern IL Regional Crime Lab
(j
1000 Butterfield Road
Suite 1009 Invoice Number: 535
Vernon Hills, IL 60061 Invoice Date: May 1,2010
Page: 1
Voice: 847-362-0676
Fax: 847-362-0712
Bill To:
Ship to:
McHenry Police Department
333 South Green Street
McHenry, IL 60050
Customer ID Customer PO Payment Terms
MCHENRY
Net 30 Days
Sales Rep ID Shipping Method Ship Date Due Date
Airborne 5/31/10
Quantity Item Description Unit Price --Amount -7
1.001 INTERGOVERNMENTAL BUTTERFIELD 3,000,003,000.00 I
MAINTENANCE AGREEMENT
i Subtotal 3,000.00 !
Sales Tax
Total Invoice Amount
3,000.00
Check/Credit Memo No: Payment/Credit Applied
TOTAL 3000.00
s
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Douglas Martin,Deputy City Administrator
FOR: May 3,2010 Regular City Council Meeting
RE: Request to solicit funds for Muscular Dystrophy Association on right-of-ways within
the City of McHenry
ATTACHMENTS: 1. Letter from Mary Ann Matus
2. City of Elgin Solicitation Ordinance
3. City of North Aurora Solicitation Ordinance
Request. The Muscular Dystrophy Association, in conjunction with the McHenry Township Fire
Protection District, is requesting a permit from the City of McHenry to solicit funds on right-of-ways
within the City of McHenry for their Fill the Boot campaign fundraiser. The event is proposed for
Saturday May 15 from 9:00 a.m. to 3:00 p.m. A total of 15 firefighters would be soliciting and there are
proposed to be three to four solicitors at each of the following intersections:
• Illinois Route 120(Elm Street)and Illinois Route 31 (Richmond Road)
• Illinois Route 120(Elm Street)and Riverside Drive
• Illinois Route 31 (Richmond Road)and McCullom Lake Road
• Illinois Route 31 and Charles Miller/Bull Valley Road
Staff Analysis. The city's solicitors ordinance does not specifically prohibit not-for-profit organizations
from soliciting funds on public right-of-ways within the city. As a matter of policy,the City of McHenry
has not permitted any organization to solicit funds on any public right-of-way or at any intersection within
city limits.
This decision is centered on safety for the solicitors,as well as the drivers. Additionally,with this type of
soliciting there is an increased opportunity for distraction and the potential for accidents is greater. This
activity is not unlike people dressed in costumes standing adjacent to roadways and waving to people to
attract attention to a particular business. The city does not currently permit this activity for many of the
same reasons. Staff is also concerned with the potential precedent that would be set and other charitable
organizations that do fundraisers in the city and their desire to do the same thing.
While, the City of Elgin and Village of North Aurora have language (ordinances attached) to attempt to
limit the number of solicitors who can actually solicit funds on public right-of-ways staff believes that
this would be unfair to charities that cannot meet the criterion requiring the sponsor to be engaged in a
statewide fundraising activity.
Recommendation. Denial of the proposed request by the Muscular Dystrophy Association to solicit
funds specifically on right-of-ways within the City of McHenry. This does not preclude, however,
obtaining a permit and soliciting at off-road locations.
Doug—
Thank you for taking the time to discuss with me the proud tradition that the Muscular
Dystrophy Association and Fire Fighters across, not only the state of Illinois, but through
our Nation hold through our Fill the Boot campaign. Fore more than half a century, Fire
Fighters have stood by MDA striving to make a difference in the lives of persons affected
by neuromuscular disease. The Fire Fighter's signature event on behalf of MDA is the
Fill the Boot program which has raised more than 300 million dollars since 1954. In
2009, more than a half a million dollars was raised through out northern Illinois. This
effort is a true labor of love, commitment and tradition. Fire Departments are supported
by a nationwide network of MDA professional staff. MDA staff, along with the Fire
Fighters, participate and conduct training meetings, and are provided program supplies
that help make the Fill the Boot both an effective fundraising event and safe program.
Fire Fighters have made a commitment to its members safety in their working profession
by participating in the National Fire Fighter Near Miss Reporting System Task Force
which encourages its members to help improve fire fighter safety and to prevent
unnecessary injuries and fatalities. The fact is that firefighting is an inherently dangerous
occupation. It's also understood that professional fire fighters are highly trained and well
equipped. Fire Departments bring this perspective to their MDA Fill the Boot practices-
always making safety a must and#1 priority at all times. The following practices are
consistently adhered to by fire fighters participating in the MDA Fill the Boot Program:
• Wear orange safety vest or reflective material on clothing
• Intersections are well marked with cones
• MDA banners are posted well ahead of the collection location so that oncoming
traffic is alerted
• Fire apparatus are parked-near collection sites and if allowable, with emergency lights
on if permissible
• All collections are initiated from roadside or median
• Participants only approach stopped vehicles and never stop traffic
In addition to the safety measures that MDA and Fire Fighters take through out the Fill
the Boot campaign, MDA also recognizes Fire Fighters and all those employed by the
Department as a National Sponsor. As a National Sponsor to MDA, all Fire Fighters
participating in Fill the Boot, are covered by MDA's insurance policy. I have attached a
copy of our Certificate of Insurance for Fire Fighters. The Village of McHenry can
certainly be added as additionally insured if so desired.
I have also included some samples of overcoming Ordinances to approve of Fire Fighters
Filling the Boots at intersections from our neighboring cities. The verbiage used is very
MDA/Fire Fighter-specific. They truly show MDA's regulation whereas many other
organizations may not be able to.
Doug, again, I thank you for taking the time to work with me on this. I hope that through
MDA's safeguarding of Fire Fighters, citizens and the city, along with the proud tradition
of Fill the Boot, our insurance policy and examples of our verbiage of regulation, the City
of McHenry will allow the McHenry Fire Department to Fill the Boot at their assigned
intersections and make this year the most successful Fill the Boot Campaign for those
living locally with muscular dystrophy.
I look forward to hearing back from you!
Warm Regards,
Mary Ann Matus
Executive Director
Muscular Dystrophy Association
Elgin Codes for Soliciting
6.45.040: PERMIT FOR SOLICITATION OF FUNDS ON PUBLIC
STREETS OR SIDEWALKS:
A. No person shall engage in any solicitation made upon any public street or sidewalk
within the city requesting the contribution of funds or anything of value except as
provided in this chapter.
B. A permit shall be obtained by a sponsoring person, company or organization for the
conduct of any solicitation requesting the contribution of funds or anything of value
conducted upon any public street or sidewalk in the city.
C. Solicitation shall be prohibited from November 1 through March 31.
D. Solicitation shall be restricted to the following intersections:
Dundee Avenue and Kimball Avenue;
E. Chicago Street and Willard Avenue;
Highland Avenue and Lyle Avenue;
Highland Avenue and Route 31;
McLean Boulevard and Highland Avenue;
McLean Boulevard and Wing Street;
Summit Street and Hiawatha Drive;
Summit Street and Liberty Street.
E. The sponsor shall be registered with the attorney general as a charitable organization
as provided by the solicitation for charity act, 225 Illinois Compiled Statutes 460/1 et
seq., as amended.
F. The sponsor shall be engaged in a statewide fundraising activity.
G. The sponsor shall be liable for any injuries to any person or property during the
solicitation which is causally related to an act of ordinary negligence of the soliciting
agency.
H. The sponsor shall be responsible for supervising and controlling the conduct of all
persons soliciting under the sponsor's permit.
I. The sponsor shall provide to each individual in its solicitation force a badge or other
easily readable form of identification which identifies the name of the sponsor and
the name of the individual. The sponsor shall require all individuals in the sales force
to wear such identification so that it is clearly visible at all times when individuals are
soliciting.
J. The sponsor and any person soliciting for the contribution of funds or anything of
value on any public street or sidewalk shall not obstruct vehicular or pedestrian
traffic and shall comply with all applicable traffic regulations.
K. Any person engaged in the act of solicitation shall wear a high visibility vest. (Ord.
G80-06 § 1, 2006; Ord. G39-00 § 1, 2000)
5.34.210-No solicitation on public streets.
No person shall engage in any solicitation made upon any public street within the village requesting the
contribution of funds or anything of value except pursuant to a permit and in compliance with the provisions in
Section 5.34.220 of this chapter.
(Ord NM 09-01-19-01,.§1,1-I9-2009)
5.34.220-Solicitation on public streets—Exception by permit.
A.
A permit for solicitation shall be obtained by a sponsoring person, company or organization for the conduct of any solicitation
requesting the contribution of funds or anything of value upon any public street in the village, and copies of the permit issued
for such solicitation shall be issued to and worn by each person participating in such solicitation upon any public street in the
village.
B.
No solicitation shall be conducted on any public street in the village from November 1 through March 31, and no solicitation
shall be conducted on any public street in the village between the times from one hour before sundown to one hour after
sunrise.
C.
No solicitation shall be conducted on any public street in the village except for the following public streets:
1.
On Route 25 and Route 56,at the intersection of Route 25 and Route 56;
2.
On Route 31 and Route 56, at the intersection of Route 31 and Route 56;
3.
On Route 31, at the intersection of Route 31 and the 1-88 ramps;
4.
On Route 31 and Sullivan Road, at the intersection of Route 31 and Sullivan Road;and
5.
On Oak Street and Randall Road, at the intersection of Oak Street and Randall Road.
D.
No permit shall be issued to a sponsor of solicitation on a public street in the village unless the sponsor is:
1.
Engaged in a statewide fundraising activity;and
2.
Registered with the Illinois Attorney General as a charitable organization as provided by the Solicitation for Charity Act
(225 ILCS 460/1 et seq.), in effect and as amended from time to time.
E.
By applying for, and as a condition to the issuance of, a permit pursuant to this section, a sponsor accepts liability, and agrees
to hold harmless and indemnify the village,for any injuries to any person or property occurring during the solicitation that is
causally related to an act of ordinary negligence of the persons soliciting on behalf of the sponsor, and the sponsor shall be
responsible for supervising and controlling the conduct of all persons soliciting under the sponsor's permit.The sponsor shall
carry general liability insurance.
F.
Persons soliciting on the public streets and sidewalks in the village shall:
1.
Wear a high visibility vest in compliance with Federal regulations;
2.
Wear a badge or other easily readable form of identification that identifies the name of the sponsor and the name of the
individual that is clearly visible at all times;
3.
Not obstruct vehicular or pedestrian traffic,walk in the middle of any traffic lane or remain in any lane when a light turns
yellow or green;
4.
Not touch any vehicle or harass any motorist or passenger;and
5.
Comply with all applicable traffic regulations.
G.
Permit applications shall be submitted to the chief of police no later than six months prior to the earliest date that the
solicitation is planned to be conducted and shall specify all dates for which the permit is sought;the name of the sponsoring
person, company or organization;the streets on which the solicitation is planned; purpose and nature of the fundraising
activity planned; proof of registration of the sponsor of registration for solicitation with the Illinois Attorney General's office;
proof of liability insurance covering the solicitation activity; and such other information as the chief of police requires to
approve the application for compliance with this chapter.
H.
The chief of police shall approve all applications that are in compliance with the requirements of this chapter, except that the
chief of police is hereby given the authority to withhold or to suspend all permits for solicitation on the public streets in the
village due to weather or other conditions or circumstances that pose a potential public health,safety or welfare hazard to the
solicitors, motorists or general public until such time as the hazard no longer exists.
I.
No more than one permit may be issued for solicitation on public streets in the village at any time. Permits will be issued in the
order that complete applications are received.
(Ord Ve.09-01-19-01,Q 1.1-19-2009)
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Douglas Martin, Deputy City Administrator
FOR: May 3, 2010 Regular City Council Meeting
RE: Sign Variance for the property located at 3811 W Elm St.
ATTACHMENTS: 1. Plat of Survey with existing sign location
2. Elevation of existing sign on-site
3. Elevation of proposed sign depicted on-site
Request. The applicant is requesting a sign setback variance for the property at 3811 W
Elm Street. The existing Fuel Pump Gas Station is being converted to a Marathon Gas
Station and wants to replace the existing sign with a new sign. In addition, the applicant
is proposing to utilize the existing concrete base which is setback one-foot from the
property line. All other aspects of the proposed sign will comply with the City's sign
ordinance.
The City Council will recall in 2008,.Wireless Park located to the west of the subject
property, applied for multiple sign variances. The only variance approved by the City
Council at that time was the one-foot setback variance. Staff also recommended denial in
that instance.
Staff Analysis. In accordance with the zoning ordinance, a freestanding sign such as this
is required to be setback five feet from the property line. Although this lot is somewhat
tight staff does not support this variance due to the close proximity of the sign to Illinois
Route 120 and would recommend denial of the request.
Recommendation. To deny the request for a one-foot sign setback variance for the sign
at 3811 W Elm Street.
v
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AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Douglas Martin, Deputy City Administrator
FOR: May 3, 2010 Regular City Council Meeting
RE: Request for Temporary Use Permit to allow a "Super-Couponing" Class at 5211
W Bull Valley Road
ATTACHMENT: Temporary Use Permit Application
Request. The Church of Holy Apostles is requesting a temporary use permit to allow a Super-
Couponing class in Bell Tower Place (location of former church). The event is proposed for
Wednesday, June 16, 2010 at 7:00 p.m. and open to any member of the public. The program is
scheduled for an hour and an half and The Church of Holy Apostles is expecting 150-200 people.
As a point of reference Bell Tower Place can accommodate up to 400 people and there's ample
parking on-site for this event. A five dollar admission fee will be charged and the money raised
will be used to pay for the program and assist in funding an Eagle Scout project for a parishioner.
Jill Cataldo, who will be teaching the class, contends by using her system and techniques any
individual can spend a half-hour to one-hour each week and reduce their grocery bill up to 75%.
She will share her insights with all attendees.
Staff Analysis. The Church of Holy Apostles property is zoned residential and although being
conducted as a fundraiser this activity is not normally a use associated with a residential
property. In addition, this activity is open to any member of the public not just parishioners of
the Church of Holy Apostles. Temporary uses are permitted in any zoning district due their
temporary nature, however, must be evaluated individually to ensure any potential adverse
impacts associated with the particular event are mitigated to the fullest extent possible.
Recommendation. Staff recommends approval of the temporary use permit as presented and
waiver of the temporary use permit fee.
CITY OF MMENRY
TEMPORARY USE APPLICATION PERMIT NO.
PROPERTY ADDRESS: 5211 w bull valley road Office use only
The Church of Holy Apostles ZONING DIST:
NAME OF BUSINESS: p
CONTACT NAME: Mike Schneider ❑ OWNER ❑ TENANT
BUSINESS PHONE: 815 385 5673 CELL Ph.#:
SIGN CONTRACTOR:
ADDRESS: Ph.#:
PROPERTY OWNERS NAME: Ph:.# PERMIT FEES
SIGN FEE:
ADDRESS: DEPOSIT:
TEMPORARY USE SPECIFICATIONS COPIES:
• No more than two temporary use permits shall be issued for any premises during any TOTAL:
calendar year. EXPIRATION DATE:
• Duration of permit shall be subject to terms of Zoning Ordinance.
Requested•• from June 16 2 0 To June 16 2 0 t o
(Month/Day/Year) 10 (Month/Day/Year)
Brief description of use:
We are hosting a supercouponing class, presented by Jill Cataldo. There will be
a $5 00 fee. The proceeds will be used to fund an Eagle Scout project for one
our =arishionPrS Eric RiPcil ThP 1nration will he our pariah center_
PERMIT SUBMITTAL CHECKLIST
® Completed Temporary Use permit application. (Must be submitted a minimum of 30 days prior to proposed use.)
❑ Provide site plan indicating the following: location of proposed temporary structures (i.e.tents); property lines;
abutting streets; ingress/egress to site (driveways); existing structures; and parking areas.
(Include any handicap stalls and total number of stalls)
❑Any signage associated with temporary use requires a separate sign permit.
❑Property owner MUST provide letter or sign permit application approving signage.
*Permit will not be accepted for review unless all required documentation has been attached to this application.
NOTES: There will be no signage other than our normal sign in the front of the
building. Because it is an Eagle Scout project we would like the
permit fee waived if possible . Thanks for your time
SIGNATURE OF APPLICANT: Michael Schneider DATE: April 16, 2010
SIGNATURE OF PROPERTY OWNER: DATE:
THIS PERMIT IS GRANTED AND ACCEPTED WITH THE EXPRESS UNDERSTANDING AND AGREEMENT THAT SAID BUILDING AND CONNECTIONS
SHALL CONFORM IN ALL RESPECTS WITH THE ORDINANCES OF THE CITY OF McHENRY AS NOW IN FORCE REGULATING THE CONSTRUCTION OF
BUILDINGS.
DATE:
(DIRECTOR,CONSTRUCTION AND NEIGHBORHOOD SERVICES)
333 S.GREEN STREET McHENRY ILLINOIS 60050 (815)363-2170
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Douglas Martin, Deputy City Administrator
FOR: May 3, 2010 Regular City Council Meeting
RE: Request for Sign Variances for the Shops at Fox River Shopping Center
ATTACHMENTS: 1. Request for signage narrative
2. Site plan with proposed sign locations
Request. Developers Diversified Realty, owner of the Shops at Fox River Shopping Center on
Richmond Road, is requesting relief from the sign ordinance for the purpose of drawing more
attention to the T.J. Maxx which will be opening soon, as well as the vacant former Wickes
building and other additional leasing opportunities at the center. The following requests are
proposed:
• Display a 100 square foot coming soon T.J. Maxx banner on the facade of the building
for one year;
• Display a 32 square foot ground sign adjacent to Richmond Road advertising the new T.J.
Maxx store (location proposed east of Richmond Road and west of the Olive Garden-
depicted on attached site plan) for one year;
• Display a 96 square foot banner, stating "Space Available", on the facade of the former
Wickes building for one year or until the space is filled;
• Display a 96 square foot banner, stating "Now Leasing 2,000 sf to 4,000 sf', on the
facade of vacant inline retail space available for one year or until the space is leased;
• Display a 32 square foot V-shaped "Now Leasing" sign adjacent to Richmond Road
(location depicted on attached site plan) for one year or until the available space has been
leased.
As a point of reference, on May 11, 2009 the City Council granted approval to the owners of the
McHenry Commons Shopping Center to display a 150 square foot banner on the former
Dominick's building for a maximum time period of 12 months.
Staff Analysis. By ordinance shopping center uses are permitted one 32 square foot temporary
sign with a maximum display period of 30 days and a maximum cumulative total of 60 days per
calendar year. Such signs are permitted for a maximum of four times per calendar year and a
minimum of 30 days must elapse between each occasion.
Staff does believe additional signage is warranted to attract business, however, some reasonable
limitations must be imposed or every shopping center will become cluttered with advertising
signage and banners.
Recommendation. Staff believes in order to maintain the economic viability of the shopping
center everything that can be done (within reason) should be done and additional signage will
only assist that cause. To that end staff recommends the following:
• T. J. Maxx 100 square foot banner be permitted until such time that the store opens;
• The proposed "Now Leasing 2,000 sf to 4,000 sf' and "Space Available" banners be
permitted for up to 12 months or until such time that the space is leased;
• The proposed V-shaped "Now Leasing" ground sign be scaled back to one panel only.
This does not preclude using both sides for the same message however and be permitted
for up to 12 months or until space is leased;
• The proposed single-sided T.J. Maxx ground sign be eliminated and if desired, an
additional banner stating "Coming Soon T.J. Maxx" be allowed within the existing
monument sign until such time as T.J. Maxx opens for business.
Request for signage—The Shops at Fox River, McHenry, IL
Who we are
Developers Diversified Realty owns, manages and develops a dynamic international portfolio of
highly valued shopping centers, creating experiences that delight shoppers and enhance quality
of life. Consisting of approximately 640 shopping centers totaling more than 140 million square
feet, our portfolio features open-air, value-oriented neighborhood and community centers,
mixed-use centers and lifestyle centers located in prime markets with stable populations and
high-growth potential.
Our shopping center
The Shops at Fox River is a 426,078 square foot open-air regional shopping center located in
the flourishing retail corridor on Route 31 right off of Interstate 90. Currently the major retail
tenants at the center include JCPenney, Dick's Sporting Goods, Best Buy, Bed Bath & Beyond,
PetSmart, Office Max, Old Navy and ULTA.
This shopping center capitalizes on what is considered an underserved retail market,just as
Walmart, Kohl's, Home Depot, Meijer, Staples, Borders and Michaels have done in recent
years.
Our request
Our primary goal is to offer the community of McHenry convenient retail destinations. At
present, we have a number of spaces available for lease that we feel can be more aggressively
marketed with shopping center signage. With the request to leave our current signage up and
add the following additional signage, we are hoping to generate excitement about our leasing
activity not only to the consumers, but within the retail community. In order for that to occur, the
signage needs to be visible from the road. The current code states that the maximum size
allowed for signage is 36 square feet, which doesn't allow for the necessary visibility.
We are requesting the following:
• We leave our T.J.Maxx coming soon banner up for one year, along with a T.J.Maxx
coming soon 4 x 8 sign out near the road.
• We install a "For Lease" banner over our space 5, former Wickes Furniture for one year,
or until the available space has been filled.
• We install a "For Lease" banner over small shop spaces 131-4 for one year, or until the
available spaces have been filled.
• We leave our"For Lease"4 x 8 sign currently installed near the road up for one year, or
until the available spaces have been filled.
Our guarantee
If the length of time to lease our available space should reach the maximum of one year, we will
reappear and provide an update to the council.
Thank you for your consideration.
DEVELOPERS
DIVERSIFIED ,-- �
REALTY"
SHOPS AT FOX RIVER SITE SIGNS
3340 Shoppers Drive
McHenry,IL 60050
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AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Chris Black,Finance Director
FOR: May 3,2010 Regular City Council Meeting
RE: Auditing Contract
Background. Illinois State Statutes (65 ILCS 5/8-8) requires municipalities to conduct
an audit of the financial records of the entity and to file a report on the results of the audit
within six months after the close of the fiscal year. Eder, Casella and Company has been
retained by the City of McHenry to fulfill this requirement since 1998.
Analysis. The recommend practice is for municipalities to seek proposals for auditing
services every five to seven years. However, it is not uncommon for municipalities to
forego a competitive selection process to maintain continuity and help minimize the
potential for disruption in connection with the independent audit.
Staff is recommending the City Council authorize the execution of the attached three year
agreement with Eder, Casella and Company for auditing services. The firm's familiarity
with the city's operations and accounting system has been instrumental in assisting staff
address financial issues and implementing new accounting standards. Also, Eder has
consistently held price increases to a minimum. For the proposed renewal, the agreement
calls for an average annual increase of less than three percent. Finally, Eder, Casella and
Company is a local firm that has committed to a relationship with the City.
Recommendation. It is the recommendation of staff to approve the execution of the
three year agreement with Eder, Casella and Company for auditing services.
< >I� EDER, CASELLA & CO.
A PROFESSIONAL CORPORATION
CERTIFIED PUBLIC ACCOUNTANTS
5400 WEST ELM STREET,SUITE 203
McHENRY, ILLINOIS 60050
Telephone(815)344-1300
Fax(815)344-1320
cpas@edercasella.com
February 25, 2010
Mr. Doug Maxeiner, City Administrator
City of McHenry
333 South Green Street
McHenry, IL 60050
Dear Mr. Maxeiner:
We are pleased to submit this estimate of our fees for performing the City's audit examination,
preparation of the Annual Financial Report for the State of Illinois, Police Pension Fund audit
examination, and preparation of the Pension Fund Annual Statement for the Department of
Insurance for fiscal years ending April 30, 2010, 2011, and 2012.
The examinations will be made in accordance with generally accepted auditing standards and
will be consistent with the examination conducted for you last year. In addition, the audit reports
will be similar to previous reports except where new requirements imposed by the State of
Illinois, American Institute of Certified Public Accountants or Illinois CPA Society dictate a
change.
We estimate our fees for the audit examinations, including preparation of the Annual Financial
Report for the State of Illinois, will not exceed:
Fiscal year ending April 30,2010 $ 28,550
Fiscal year ending April 30,2011 29,125
Fiscal year.ending April 30,2012 29,700
We estimate our fees for the Police Pension Fund audit examinations, including preparation of
the Pension Fund Annual Statement for the Department of Insurance, will not exceed:
Fiscal year ending April 30, 2010 $ 3,150
Fiscal year ending April 30,2011 3,225
Fiscal year ending April 30,2012 3,300
Additionally, we estimate our fees for the following additional services will not exceed:
Additional Summary of
Schedules in TIF Compliance Federal, State,
Audit Report Letter and Local Grants
Fiscal year ending April 30, 2010 $ 410 $ 615 $ 255
Fiscal year ending April 30,2011 415 625 260
Fiscal year ending April 30, 2012 425 635 265
These estimates are based on our past experience with your audit examination and our
projection of time requirements with the understanding the following conditions will be met:
1. The general ledger is in balance by individual fund;
2. The cash is reconciled, on a monthly basis, to the amounts shown on your
general ledger;
3. Your staff will be available to answer questions, locate misplaced documents and
resolve problems as needed; and
4. Your filing system allows for easy retrieval of the documents we request.
The actual fees may vary from the amount shown due to variations in the conditions shown,
additional audit procedures requested, significant new construction incurred, new bonds issued,
and other significant changes in the accounting and reporting from the prior year. Fees for such
additional services would be billed at our usual hourly rates. We would inform you if we were
experiencing any difficulty that would cause any increase in the base fee. We will progress bill
for up to 75% of the contractual total upon completion of the fieldwork and the final bill will be
issued at the time the final reports are delivered.
Kindly indicate acceptance by signing in the space provided below and returning this letter to
our office. It has been a pleasure to serve you in the past and we look forward to continuing
these services for the coming year.
Sincerely,
' .. a
EDER, CASELLA & CO.
Certified Public Accountants
Accepted by:
Signature
Date: