HomeMy WebLinkAboutPacket - 01/18/2010 - City Council City of McHenry
333 South Green Street - " www.ci.mchenry.iLus
McHenry,Illinois 60050-5495 '
REVISED
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AGENDA "t
REGULAR CITY COUNCIL MEETING
Mayor's Office Monday, January 18, 2010, 7:30 PM
(815) 363-2108
Fax (815) 363-2119
1. Call to Order
Clerk's Office
(815)363-2100 2. Roll Call
Fax(815)363-2128
3. Public Input Session: 10 Minute Limitation
Administration
(815)363-2108 4. Consent Agenda:
Fax(815)363-2119 A. Two year lease agreement with Michael Sikula, Jr. for Hickory Creek Farm
B. Annual list of temporary signage advertising City of McHenry events
Public Works C. Resolution designating FOIA Officers
Community D. December 21, 2009 and January 4, 2010 City Council meeting minutes
Development E. List of Bills
(815)363-2170
Fax(815)363-2173 5. Request to block certain portions of Green Street and Kane Avenue and city support
services for Fox River Running Club 1-Mile and 5K Run on May 31, 2010
Parks and Recreation
(815)363-2160 6 Request to amend sign variance for Patriot Estates
Fax(815)363-3186
Police Non-Emergency 7. Recommendation to include Orleans Street as an alternate street to the 2010 Street
(815)363-2200 Resurfacing Program
Fax(815)363-2149
8. Application to McHenry County Council of Mayors for Surface Transportation Program
funding for proposed improvements to a portion of Crystal Lake Road between Route 120
Mayor and Bull Valley Road and McCullom Lake Road from Route 31 to the city limits
Susan E.Low
9. Staff recommendation to: 1) waive bidding requirements and purchase equipment from the
City Clerk sole source provider of the screen unit for the SWWTP from Huber Technology in an amount
Janice C.Jones not to exceed $123,558; 2) waive bidding requirements and purchase equipment from the
Treasurer sole source provider of the pump equipment for the CWWTP from Metropolitan Pump
David M.Welter Company in an amount not to exceed $74,1 55; 3) authorize bidding for the raw wastewater
pump station improvements at the CWWTP, construction of the screen unit building at the
Aldermen SWWTP, and construction of the wastewater conveyance lines between the CWWTP and
SWWTP; and, 4) approval of an engineering services agreement with SEC Group, Inc. for
WARD I engineering design, bidding assistance, and construction observation for solids handling
Victor A. Santi system upgrades in an amount not to exceed $341,950
WARD 2 10. Mayor Statement and Reports
Andrew A.Glab
11. Committee Reports
WARD 3
Jeffrey A. Schaefer 12. Staff Reports
WARD 4
Steven C.Murgatroyd 13. Future Agenda Items
WARD 5 14. Executive Session: Property Acquisition
Richard W.Wimmer
15. Adjournment
WARD 6
Robert J.Peterson Posted: January 15, 2010
WARD 7
Geri A.Condon
CONSENT AGENDA
The Consent Agenda for the January 18, 2010, City Council meeting consists of
the following items:
A. Two year lease agreement with Michael Sikula, Jr. for Hickory Creek Farm
B. Annual list of temporary signage advertising City of McHenry events
C. Resolution designating FOIA Officers
D. December 21, 2009 and January 4, 2010 City Council meeting minutes
E. List of Bills
CONSENT AGENDA
TO: Mayor and City Council
FROM: Bill Hobson, Assistant City Administrator
FOR: January 11 2010 Regular City Council Meeting
RE: Hickory Creek Farm Lease Agreement
Recommendation: To enter into a two-year lease agreement with Michael Sikula Jr. for the
Hickory Creek Farm beginning February 1, 2010 through January 31, 2012.
Since 1994, the City of McHenry has leased the Hickory Creek Farm to Michael Sikula Jr.
Mr. Sikula operates a horse boarding and training stable and farms a hayfield on the north
side of McCullom Lake Road as described in the attached lease and site plan. The term of
the lease is two-years, established by the City Council in 2002 to reduce administration
time involved with an annual review.
As with past agreements, the lease ensures the city access to the farm for hayrides, tours,
advertisement in the city's seasonal brochures, and McHenry Landmark Commission and
County Historical Society tours and open houses. In addition, public access is available to
McCullom Lake and the pond located on the property adjacent to the lake for public
enjoyment provided that the access does not interfere with the operation of Mr. Sikula's
business.
Mr. Sikula is currently paying the city $2,394.67 per month to lease the property and has
indicated to staff that over the past year, business has been slow. In view of the fact that
he is a long term tenant, has always followed the terms of the lease, and maintains the
property in good condition, staff is requesting that the City Council consider charging a flat
fee of $2,400 per month for the two-year term as proposed in the attached lease.
LEASE AGREEMENT
This Lease Agreement is entered into on February 1, 2010, between the CITY OF MCHENRY,
ILLINOIS, an Illinois municipal corporation, 333 S. Green Street, McHenry, Illinois, hereinafter referred
to as "City"or "Lessor" and MICHAEL SIKULA, JR., 5420 McCullom Lake Road,
McHenry, Illinois, hereinafter referred to as "Lessee."
WHEREAS, Lessee desires to lease from the City that part of Petersen Park which is located
south of McCullom Lake Road and shown on Exhibit "A" as parcel 1, for the sole purpose of conducting
a horse boarding and horse training operation thereon; and to be given permission to harvest hay from that
part of Petersen park located on the north side of McCullom Lake Road, and shown on Exhibit "A" as
parcel 2, under the terms and conditions set forth in this Lease Agreement.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND
AGREEMENTS HEREIN STATED, LESSOR AND LESSEE HEREBY AGREE AS FOLLOWS:
1. LEASED PREMISES: Lessee leases from Lessor that part of the Premises shown on the
attached Exhibit "A" as parcel 1, which is located south of McCullom Lake Road for the sole purpose of
conducting a horse boarding and horse training operation thereon. In addition, during the term of this
Lease Agreement, Lessee is hereby granted permission to enter upon that part of Petersen Park, which is
located on the north side of McCullom Lake Road, and shown as parcel 2 on Exhibit "A," for the purpose
of mowing, making, and removing standing crops of grass growing thereon.
2. TERM OF LEASE: The term of this lease Agreement shall commence as of February 1, 2010
and shall end on January 31, 2012.
3. RENT: Lessee shall pay rent in the amount of Two Thousand, Four Hundred Dollars and
00/100 per month beginning February 1, 2010, at Lessor's address above.
4. CONDITION AND UPKEEP OF PREMISES: Lessee has examined and knows the condition
of the Premises and acknowledges that no representations as to the condition and repair thereof have been
made by Lessor, prior to or at the execution of this lease that are not herein expressed; Lessee will keep
the Premises including all appurtenances, in good repair, replacing all broken glass with glass of the same
size and quality as that broken, and will keep the Premises, including adjoining Premises, in a clean and
healthful condition during the term of this lease at Lessee's expense, and upon the termination of this
Lease, in any way, will yield up the Premises to Lessor, in good condition and repair, loss by fire and
ordinary wear excepted, and will deliver the keys therefore at the place of payment of said rent.
5. LESSEE NOT TO MISUSE; SUBLET; ASSIGN: Lessee will not allow the Premises or any
portion thereof to be used for any purpose that will increase the rate of insurance thereon, nor for any
purpose other than that hereinbefore specified, and will not sublet the same or any part thereof, nor assign
this lease, nor grant to any party an interest in the real estate, and Lessee will not permit any transfer by
operation of law of the interest in the Premises acquired through this lease, and will not permit the
Premises to be used for any unlawful purpose, or for any purpose that will injure the reputation or
increase the fire hazard of the building thereon, and will not permit the same to remain vacant or
unoccupied for more than ten consecutive days, nor permit any alteration of or addition to any part of the
Premises; all alterations and additions to the Premises shall remain for the benefit of Lessor.
6. MECHANIC'S LIEN: Lessee will not permit any mechanic's lien or liens to be placed
upon the Premises or any building or improvement thereon during the term hereof, and in case of the
filing of such lien, Lessee will promptly pay same. If default in payment thereof shall continue for thirty
(30) days after written notice thereof from Lessor to the Lessee, the Lessor shall have the right and
privilege at Lessor's option of paying the same or any portion thereof without inquiry as to the validity
thereof, and any amounts so paid, including expense and interest, shall be so much additional
indebtedness hereunder due from Lessee to Lessor and shall be repaid to Lessor immediately on rendition
of bill therefore.
7. INDEMNITY: To the fullest extent permitted by law, Lessee shall indemnify, defend and
save Lessor, its officers, employees and agents harmless and indemnified from all injury, loss, claims or
damage to any person or property while on the Premises occasioned by an act or omission of Lessee, or
anyone claiming by, through or under Lessee. Lessor and Lessor's officers, agents and employees shall
not be liable for, and Lessee waives all claims for, damage to person or property sustained by Lessee or
any person claiming through Lessee resulting from any accident or occurrence in or upon the Premises,
excluding any accident or occurrence without any act or omission by the lessee, resulting from the
general use and public enjoyment of the pond on the subject property.
8. INSURANCE: At Lessee's sole expense, Lessee shall maintain, during the term of the
lease, comprehensive public liability and property damage insurance, insuring Lessor and Lessee, their
officers, employees and agents, against all claims, demands, or actions for injury, death or damage to
property and protecting Lessor and Lessee from all causes, including their own negligence, in an amount
of not less than One Million Dollars ($1,000,000.00) arising out of any one occurrence, made by or on
behalf of any person, firm or corporation, arising from, relating to, or connected with the conduct and
operation of Lessee's business son the Premises; Lessee shall also maintain at his expense, adequate
insurance coverage, insuring such equipment, fixtures, horses, and personal property belonging to Lessee
and his tenants. All of said insurance shall be in form, provided by responsible companies satisfactory to
Lessor, and shall provide that it will not be subject to cancellation, termination or change except after at
least thirty (30) days prior written notice to Lessor. Such insurance may be provided under a blanket
policy, provided than an endorsement naming Lessor and others as an additional insured. The policies or
duly executed certificates for the same,together with satisfactory evidence of the payment of the premium
thereon, shall be deposited with Lessor upon execution of this Agreement.
9. WATER, GAS, ELECTRIC AND TELEPHONE CHARGES: Lessor will pay all water,
gas and electric light and power bills taxed, levied, or charged on the Premises, for and during the time for
which this lease is granted. Lessee shall pay all telephone and related charges, which are taxed, levied, or
charged on the Premises, for and during the time for which this lease is granted.
10. KEEP PREMISES IN REPAIR: Lessor shall not be obliged to incur any expense for
repairing any improvements upon said Premises or connected therewith, and the Lessee, at his own
expense, will keep all improvements in good repair (injury by fire, or other causes beyond Lessee's
control excepted) as well as in a good tenantable and wholesome condition, and will comply with all laws
and ordinances applicable thereto, Lessee will, as far as possible, keep said improvements from
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deterioration due to ordinary wear and from falling temporarily out of repair. If Lessee does not make
repairs as required hereunder promptly and adequately, Lessor may, but need not make such repairs and
pay the costs thereof and such costs shall be so much additional rent immediately due form and payable
by Lessee to Lessor.
11. ACCESS TO PREMISES: Lessee will allow Lessor free access to the Premises for the
purpose of examining or exhibiting the same, or to make any needful repairs, or alterations thereof, which
Lessor may see fit to make, or for any other purpose, and will not interfere with the same; including
access to the property for construction and installation of utilities. In addition, Lessee shall allow the
general public free access to McCullom Lake and to the pond located on the Premises adjacent to
McCullom Lake, for purposes of public enjoyment, so long as the public's access does not unreasonably
interfere with Lessee's operation of his business expressed in the recitals to this Agreement. In addition,
Lessee shall permit Lessor:
■ Hayrides: Use of the grounds for storage of the hay wagon and for trips through the property
north of McCullom Lake Road
■ Tours: Park Department tours for educational purposes including summer day camps and
preschool field trips (information on care of horses)
■ Heritage Days/Open House Program: Scheduling of one open house program in the fall of
the year to allow for public viewing and historical tours conducted by the McHenry Landmark
Commission or McHenry County Historical Society
■ Advertisement: Information to be included in one of the City's seasonal brochures about the
horse boarding facilities at the park
12. ABANDONMENT AND RE-LETTING: If Lessee shall abandon or vacate the Preemies,
or if Lessee's right to occupy the Premises be terminated by Lessor by reason of Lessee's breach of any of
the covenants herein, the same may be re-let by Lessor for such rent and upon such terms as Lessor may
deem fit; and if a sufficient sum shall not thus be realized monthly, after paying the expenses of such re-
letting and collecting to satisfy the rent hereby reserved, Lessee agrees to satisfy and pay all deficiency
monthly during the remaining period of this lease.
13. HOLDING OVER: Lessee will, at the termination of this lease by lapse of time or
otherwise, yield up immediate possession to Lessor, and failing so to do, will pay as liquidated damages,
for the whole time such possession is withheld, the sum of Two Hundred Dollars ($200.00) per day; but
the provisions of this clause shall not be held as a waiver by Lessor of any right of re-entry as hereinafter
set forth; nor shall the receipt of said rent or any part thereof, or any other act in apparent affirmation of
tenancy, operate as a waiver of the right to forfeit this lease and the term hereby granted for the period
still unexpired, for a breach of any of the covenants herein.
14. EXTRA FIRE HAZARD: There shall not be allowed, kept, or used on the premises any
inflammable or explosive liquids or materials save such as may be necessary for use in the business of the
Lessee, and in such case, any such substances shall be delivered and stored in amount, and use, in
accordance with the rules of the applicable statutes and ordinances now or hereafter in force.
15. CITY ORDINANCES: Lessee hereby covenants to comply with all ordinances of the City
of McHenry, which shall be in effect from time to time.
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16. DEFAULT BY LESSEE: If default be made in the payment of the above rent, or any part
thereof, or in any of the covenants herein contained to be kept by the Lessee, Lessor may at any time
thereafter at its election declare said term ended and re-enter the Premises or any part thereof, with or (to
the extent permitted by law) without notice of process of law, and remove Lessee or any persons
occupying the same, without prejudice to any remedies which might otherwise be used for arrears of rent,
and Lessor shall have at all times the right to distress for rent due, and shall have a valid and first lien
upon all personal property which Lessee now owns, or may hereafter acquire or have an interest in, which
is by law subject to such distrain, as security for payment of the rent herein reserved.
17. NO RENT DEDUCTION OR SET OFF: Lessee's covenant to pay rent is and shall be
independent of each and every other covenant of this lease. Lessee agrees that any claim by Lessee
against Lessor shall not be deducted from rent nor set off against any claim for rent in any action.
18. RENT AFTER NOTICE OR SUIT: It is further agreed, by the parties hereto, that after the
service of notice, or the commencement of a suit or after final judgment for possession of the Premises,
Lessor may receive and collect any rent due, and the payment of said rent shall not waive or affect said
notice, said suit, or said judgment.
19. PAYMENT OF COSTS: Lesee will pay and discharge all reasonable costs, attorney fees,
and expenses that shall be made and incurred by Lessor in enforcing the covenants and agreements of this
lease.
20. RIGHT CUMULATIVE: The rights and remedies of Lessor under this lease are
cumulative. The exercise or use of any one or more thereof shall not bar Lessor from exercise or use of
any other right or remedy provided herein or otherwise provided by law, nor shall exercise nor use of any
right or remedy by Lessor waive any other right or remedy.
21. FIRE AND CASUALTY: In case the Premises shall be rendered untenantable during the
term of this lease by fire or other casualty, Lessor at its option may terminate the lease or repair the
Premises within 60 days thereafter. If Lessor elects to repair, this lease shall remain in effect provided
such repairs are completed within said time.
22. SEVERABILITY: Wherever possible each provision of this lease shall be interpreted in
such manner as to be effective and valid under applicable law, but if any provision of this lease shall be
prohibited by or become invalid under applicable law, such provision shall be ineffective to the extent of
such prohibition or invalidity, without invalidating the remainder of such provision or the remaining
provisions of this lease.
23. HAZARDOUS SUBSTANCES: "Hazardous Substance" is any petroleum product,
asbestos product or any other material, substance or waste that is recognized as being hazardous or
dangerous to health or the environmental protection jurisdiction over the Premises. Lessee represents and
warrants to Lessor that it has never generated, stored, handled, or disposed of any hazardous Substance in
or about the Premises. Lessee further represents, to the best of his knowledge, that Lessee is not aware of
the generation, storage, handling, or disposal of any Hazardous Substance in or upon the Premises at any
time by anyone else. Lessee shall indemnify and hold Lessor harmless from and against any and all
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demands, claims, enforcement actions, costs, and expenses, including reasonable attorney's fees, arising
out of Hazardous Substance in existence in or upon the Premises subsequent to the date of this Lease.
Lessee agrees not to generate, store, handle, or dispose of any Hazardous Substance in or upon the
Premises during the term of the Lease.
IN WITNESS WHEREOF, the parties hereto have executed this instrument as the Date of Lease
started above.
LESSOR: LESSEE:
City of McHenry, Illinois
By:
Mayor Susan E. Low Michael Sikula, Jr.
Date: Date:
5
CONSENT AGENDA
TO: Mayor and City Council
FROM: Douglas Martin, Deputy City Administrator
FOR: January 18, 2010, Regular City Council Meeting
RE: Annual List of City signs
STAFF RECOMMENDATION: To approve placement of the attached signage in City
right-of-ways throughout town for various events during the year
Attached are the lists of signage that staff is requesting be considered by the City Council to
be placed in City right-of-ways throughout 2010. Staff is following the normal course of
action which is required of any other party wishing to place signs in municipal right-of-ways.
SPECIAL EVENT SIGNS
# Location Comm. Garage Sale Halloween Hoopla Holiday Activities
03/17/10-03/29/10 10/15/10- 10/28/10 11/24/10- 12/6/10
1 Ringwood Road& Route 120(NE)
2 Meadow Drive& Route 120 (SW)
3 Oak Drive& Route 120(NW)
4 Green Street at Knox Park(W)
5 Crystal Lake Road & Malibu Court(SW)
6 Bull Valley Road& Route 31(NE)
7 Charles Miller Road &Green Street(NE)
8 Green Street&Waukegan Street(N)
9 Pearl Street& Route 31(NE)
10 McCullom Lake Road& Route 31 (SE)
11 McCullom Lake Road & Petersen Drive(SE)
12 Municipal Drive& Entrance to Municipal Center(NE)
River Run
# Location
7/13/10 only
1 Pearl Street&Court Street(NE)
2 Broad Street&Court Street(SE)
3 Pearl Street&Park Street(NW)
4 Pearl Street& Broad Street(SW)
5 Webber's Park
6 Broad Street& Riverside Drive (NW)
7 Washington Street& Riverside Drive (NW)
8 Pearl Street&Green Street(SW)
CONSENT AGENDA
TO: Mayor and City Council
FROM: Douglas Maxeiner, City Administrator
FOR: January 18, 2010 Regular City Council Meeting
RE: Designation of Freedom of Information Act Officer
STAFF RECOMMENDATION: To approve the attached resolution designating a FOIA
Officer and Alternate FOIA Officer for the City of McHenry.
The newly revised Freedom of Information Act (FOIA) requires the designation of FOIA
Officer(s) for each unit of government and that the State of Illinois Attorney General's Office
Public Access Counselor be notified of such designation(s). Staff is recommending passing
the attached resolution providing for the designation of Deputy Clerk Kathleen Kunzer as
FOIA Officer and Deputy City Administrator Douglas Martin as Alternate FOIA Officer for
the City of McHenry. Upon Council approval a copy of the resolution will be provided to the
Attorney General's Public Access Counselor.
R-10-002
RESOLUTION DESIGNATING FOIA OFFICER FOR THE CITY OF MCHENRY
AS REQUIRED BY THE ILLINOIS FREEDOM OF INFORMATION ACT
WHEREAS, on June 26, 2009 the Illinois General Assembly passed Senate Bill 189 which the
Governor signed into law on August 17, 2009, as Public Act 96-542 ("Act"); and
WHEREAS, the Act made sweeping changes to the State's public access laws including both
the Freedom of Information Act and the Open Meetings Act; and
WHEREAS, the City Council of the City of McHenry is charged by virtue of the passage of
the Act to designate FOIA Officer(s)whose responsibilities shall include:
• accepting, approving, partially denying, or denying Freedom of Information Act requests
submitted to any office of the City of McHenry;
• providing each FOIA requestor with the information requested as per the provisions of the Act;
and
• informing any recipient of requested information that they have the right to appeal the decision
of the FOIA Officer to the Illinois Attorney General's Public Access Counselor.
NOW, THEREFORE, be it resolved that the City Council of the City of McHenry does
hereby go on record designating Kathleen M. Kunzer to be FOIA Officer and Douglas P. Martin to be
Alternate FOIA Officer of and for the City of McHenry effective as of the date of passage of this
instrument.
BE IT FURTHER RESOLVED that the City Clerk is authorized and directed to file a duly
certified copy of this resolution with the Illinois Attorney General's Office of the Public Access
Counselor.
Voting Aye:
Voting Nay:
Not Voting:
Abstaining:
Absent:
Passed and approved this day of 2010.
Mayor
ATTEST:
City Clerk
REGULAR MEETING
DECEMBER 21, 2009
Mayor Low called the regularly scheduled December 21, 2009 meeting of the McHenry
City Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab,
Schaefer, Blake, Wimmer, Peterson and Condon. Absent: None. Also in attendance were: City
Administrator Maxeiner, City Clerk Jones, City Attorney McArdle, Assistant City Administrator
Hobson, Finance Director Black, Public Works Director Schmitt.
PUBLIC INPUT SESSION
In response to Mayor Low's inquiry there was no one who signed in to speak during the
Ten Minute Public Input Session on matters unrelated to this evening's City Council Agenda.
CONSENT AGENDA
Motion by Wimmer,seconded by Santi,to approve the Consent Agenda as presented:
A. Special Event Liquor License for the Church of Holy Apostles-January 22,2010 fundraiser;
B. List of Bills:
1000BULBS.COM 158.40
ALBERTSONS 29.00
AMERICAN HEATING & COOLI 402.90
AMERICAN WATER WORKS ASS 498.00
ARAMARK 123.79
AT&T 3,328.26
B&W CONTROL SYSTEMS INTE 1,782.96
BUNCH DISTRIBUTING INC 249.58
CDW GOVERNMENT INC 99.13
CENTEGRA OCCUPATIONAL ME 58.80
COMCAST CABLE 75.78
CRESCENT ELECTRIC SUPPLY 413.93
CURRAN CONTRACTING COMPA 3,079.46
D'ANGELO NATURAL SPRING 48.25
DONS CLEANERS 18.45
EHREDT, AMBER 367.00
FISCHER BROS FRESH 719.13
FLESCH COMPANY INC, GORD 101.72
FOXCROFT MEADOWS INC 219.10
GALLS AN ARAMARK CO LLC 3,436.00
GERBER COLLISION & GLASS 189.74
GITZKE, WILLIAM J 317.40
HACH COMPANY 408.78
HANSON, RACHEL 42.00
HARRISON & ASSOCIATES IN 8,200.00
HAWKINS INC 1,242.18
HD SUPPLY WATERWORKS 746.92
HUEMANN, LINDA 105.00
INTERNATIONAL SALT CO LL 15,843.92
IPPFA 750.00
JOHNS TREE SERVICE 2,400.00
JONITES, SANDY 15.00
KALE UNIFORMS INC 548.90
LANG PONTIAC-CADILLAC-SU 17.45
MARATHON TOWING 40.00
MCCANN INDUSTRIES INC 17.46
MCHENRY ANALYTICAL WATER 410.00
MCHENRY FIRESTONE 1,104.00
MEADE ELECTRIC COMPANY I 188.68
MENARDS - WOODSTOCK 660.00
NEXTEL 1,856.44
NORTH EAST MULTI-REGIONA 150.00
Page 2
December 21,2009
OTTOSEN BRITZ KELLY COOP 910.00
PETROLIANCE LLC 7,729.91
PETTIBONE & CO, P F 14.99
PURVEY, JANET 124.00
REGNER, WILLIAM J 54.91
REICHE'S PLUMBING SEWER 435.00
RELIABLE SAND & GRAVEL 1,247.47
REX AUTO BODY 1,153.50
ROCKALL, KRISTIAN 3,520.00
SAM'S CLUB 237.51
SCHOPEN PEST SOLUTIONS 75.00
SHARPE, TIMOTHY W 1,700.00
SIRCHIE FINGER PRINT LAB 397.29
STAN'S FINANCIAL SERVICE 222.00
STANS OFFICE TECHNOLOGIE 102.84
STAPLES BUSINESS ADVANTA 47.09
STULL, RICH 131.57
SWIFT CO INC, JOHN S 3,390.00
THOMAS TRUCKING INC, KEN 245.00
UNITED PARCEL SERVICE 23.26
VERIZON WIRELESS 133.10
VERMONT SYSTEMS INC 3,000.00
WALKER, TARA 90.00
ZUKOWSKI ROGERS FLOOD & 5,230.00
GRAND TOTALS 80,657.95
FUND TOTALS
GENERAL FUND 39,027.54
MOTOR FUEL TAX FUND 15,843.92
CAPITAL IMPROVEMENTS FUND 1,062.92
WATER/SEWER FUND 8,346.69
UTILITY IMPROVEMENTS FUND 8,200.00
RISK MANAGEMENT FUND 1,192.30
INFORMATION TECHNOLOGY FUND 3,447.08
RETAINED PERSONNEL ESCROW 1,087.50
POLICE PENSION FUND 2,450.00
TOTALS 80,657.95
Voting Aye: Santi, Glab,Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FOR CHANGE IN LIQUOR LICENSE CLASSIFICATION FROM CLASS A-1 TO CLASS A
FROM CORKSCREW POINTE INC. 1402 NORTH RIVERSIDE DRIVE: AND ORDINANCE
DECREASING THE NUMBER OF CLASS A-1 LIQUOR LICENSES AND INCREASING THE NUMBER
OF CLASS A LIQUOR LICENSES
City Administrator Maxeiner stated a request was submitted by Deborah Macrito,
owner of Corkscrew Pointe, seeking reclassification of her liquor license from Al to A for her
business located at 1402 North Riverside Drive. The current Al classification allows for the sale
of beer and wine for consumption on the premises and retail packaged sales.The class A license
would include the sale of alcohol spirits.
City Administrator Maxeiner noted the applicant intends to offer alcoholic spirits during
events held in the tasting room and has no intention of initiating retail sales of spirits in
packages.
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December 21,2009
City Administrator Maxeiner stated the applicant has submitted all required paperwork,
paid the application fee and submitted to fingerprinting. He noted it is the recommendation of
the Mayor to approve the reclassification of the license as requested and to pass an ordinance
providing for the decrease in the number of Class Al liquor licenses and increase in the number
of Class A liquor licenses.
Alderman Condon noted, during these difficult economic times, the City needs to do
everything possible to assist local businesses. She wished them success in their expanding
business.
Motion by Condon, seconded by Schaefer, to accept the Mayor's recommendation to
approve the reclassification of the Corkscrew Pointe Inc liquor license from Al to A, subject to
satisfactory fingerprint results, and to pass an ordinance decreasing the number of Class Al
liquor licenses from 1 to 0 and increasing the number of Class A liquor licenses from 27 to 28.
Voting Aye: Santi,Glab,Schaefer, Blake, Wimmer, Peterson,Condon.
Voting Nay: None.
Absent: None.
Motion carried.
AUTHORIZATION TO REFUND 2002 GENERAL OBLIGATION BONDS
Finance Director Black stated in February 2010 the City will issue $3.44 million in bonds
for local street improvements. The total bond issue will consist of$2.5 million in Recovery Zone
Bonds and $940,000 in Build America Bonds. The use of Recovery Zone Bonds and Build
America Bonds allows the City to issue taxable bonds in place of tax-exempt bonds for
governmental purposes and to receive a rebate on a portion of the interest paid over the life of
the bonds.
Director Black noted Staff examined possible opportunities for advanced refunding of
outstanding bond issues to reduce future debt service costs. Staff proposes refunding the
General Obligation Bonds (Alternate Revenue Source) Series 2002 to save approximately
$60,000 over the next six years. Staff is seeking authorization to proceed with the refunding of
the General Obligation Bonds (Alternate Revenue Source) Series 2002.
Motion by Schaefer, seconded by Wimmer, to accept Staffs recommendation to
proceed with refunding of the General Obligation Bonds (Alternate Revenue Source) Series
2002.
Voting Aye: Santi,Glab, Schaefer, Blake, Wimmer, Peterson,Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Page 4
December 21,2009
MAYOR STATEMENT AND REPORT
Mayor Low wished everyone a Merry Christmas and expressed her appreciation of
Council's hard work and thoughtful decision making.
COMMITTEE REPORTS
There were no Committee Reports.
STAFF REPORTS
City Administrator Maxeiner announced there was a meeting of the City's Revolving
Loan Fund Committee this evening prior to the Council meeting to consider a loan application
submitted by BuddyZ. Information will be coming before Council for consideration in early
January.
FUTURE AGENDA ITEMS
Alderman Glab referenced the Joey T's sign and opined the sign should be taken down.
ADJOURNMENT
Motion by Wimmer,seconded by Condon,to adjourn the meeting at 7:39 p.m.
Voting Aye: Santi,Glab, Schaefer, Blake, Wimmer, Peterson,Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 7:39 p.m.
Mayor City Clerk
�T
REGULAR MEETING
JANUARY 4,2010
Mayor Low called the regularly scheduled January 4, 2010 meeting of the McHenry City
Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer,
Blake, Wimmer, Peterson and Condon. Absent: None. Also in attendance were: City
Administrator Maxeiner, City Clerk Jones, City Attorney McArdle, Deputy City Administrator
Martin, Assistant City Administrator Hobson, Construction Neighborhood Services Director
Schwalenberg, Public Works Director Schmitt, Finance Director Black, Chief of Police Brogan,
City Engineer Chad Pieper.
PRESENTATION:RESOLUTION HONORING RETIRED FIRE CHIEF WAYNE R.AMORE
Mayor Low addressed Council recognizing Wayne Amore, his family and friends, and
members of the McHenry Township Fire Protection District who were in attendance at the
meeting. She noted Chief Amore's visibility as a chief will be his legacy. She expressed good
wishes on behalf of the entire Council and requested a motion from Council to pass a resolution
acknowledging Wayne's contributions to the community.
Motion by Condon, seconded by Schaefer, to pass a resolution honoring Wayne R.
Amore, retired Fire Chief of the McHenry Township Fire Protection District.
Voting Aye: Santi,Glab, Schaefer, Blake, Wimmer, Peterson,Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Mayor Low presented Chief Amore with the resolution acknowledging the City's
gratitude for his service in the community.
Mr. Amore expressed his appreciation to Council and thanked his wife and co-workers
for their support in his efforts. He then introduced Chief Tony Huemann to Council.
PUBLIC INPUT SESSION
In response to Mayor Low's inquiry there was no one who signed in to speak during the
Ten Minute Public Input Session on matters unrelated to this evening's City Council Agenda.
CONSENT AGENDA
At Alderman Condon's request, Consent Agenda Item B, City Council Minutes of the
December 14, 2009 regularly scheduled meeting, were pulled from the Agenda for correction
and clarification. She requested that paragraph 5 on page 7 of the minutes be corrected to
reflect that she would prefer that there was at least one parking space designated for each
condo unit in Riverwalk Center with the remaining spaces on the site to be designated public
parking.
Page 2
January 4,2010
Alderman Petersen requested the minutes be amended to reflect that he was out of
town for the meeting of 12/14/09 on a planned vacation. There was no intent on his part to
avoid participating in the discussion regarding Riverwalk Center. Alderman Peterson further
noted that he will be out of town for the February 8, 2010 meeting as well.
Motion by Wimmer,seconded by Santi, to approve the Consent Agenda as amended:
A. Request for authorization to advertise for bids for printing services- 2010 Parks and Recreation Brochure and City
Newsletter.
Voting Aye: Santi,Glab, Schaefer, Blake, Wimmer, Peterson,Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FROM BOND COMPANY OF ILLINOIS D/B/A WALGREENS #05469 FOR CLASS B
LIQUOR LICENSE FOR PROPERTY LOCATED AT 3925 WEST ELM STREET AND ORDINANCE
INCREASING THE NUMBER OF CLASS B LIQUOR LICENSES FROM THREE TO FOUR
City Administrator Maxeiner stated a request was received from Walgreens for a Class B
Liquor License for their facility located at 3925 West Elm Street. A Class B license allows the sale
of packaged beer and wine. The applicant has submitted the appropriate paperwork, paid the
required fee and the manager has been fingerprinted. It is the Mayor's recommendation to
approve the Class B Liquor License, subject to satisfactory fingerprinting results and compliance
with BASSET training, and to pass an ordinance increasing the number of Class B Liquor Licenses
from three to four.
Alderman Glab inquired if BASSET certification would be required of all future
employees as well as current employees involved in the sale of beer and/or wine. City
Administrator Maxeiner replied in the affirmative.
Motion by Blake, seconded by Wimmer, to accept Mayor Low's recommendation to
approve the granting of a Class B Liquor License to Bond Company of Illinois d/b/a Walgreens
#05469 for their property located at 3925 West Elm Street, and to pass an ordinance increasing
the number of Class B Liquor Licenses from three to four.
Voting Aye: Santi,Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR STATEMENT AND REPORT
Mayor Low wished everyone a Happy New Year.
COMMITTEE REPORTS
There were no Committee Reports.
Page 3
January 4,2010
STAFF REPORTS
There were no Staff Reports.
FUTURE AGENDA ITEMS
Alderman Glab thanked the City Clerk for the concise minutes of the December 14, 2009
regularly scheduled Council Meeting.
EXECUTIVE SESSION: PROPERTY ACQUISITION
Motion by Peterson, seconded by Wimmer, to go into Executive Session to discuss
Property Acquisition at 7:55 p.m.
Voting Aye: Santi, Glab,Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council went into Executive Session at 7:58 p.m.
Motion by Wimmer,seconded by Peterson,to go back into Open Session at 8:20 p.m.
Voting Aye: Santi,Glab, Schaefer, Blake, Wimmer, Peterson,Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council went back into Open Session at 8:20 p.m.
OPEN SESSION: MATTERS DISCUSSED IN EXECUTIVE SESSION
There was no action taken in Open Session regarding matters discussed in Executive
Session.
ADJOURNMENT
Motion by Santi, seconded by Schaefer,to adjourn the meeting at 8:21 p.m.
Voting Aye: Santi,Glab,Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 8:21 p.m.
Mayor. City Clerk
.DATE 1/13/2010 11:08 AM CITY OF MCHENRY PAGE 1
` LIST OF BILLS COUNCIL MEETING 1/18/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
-----------------------------------------------------------------------------
10010418 100 01 1000 A-ABLE ALARM SERVICE INC 51958 FILE CABINET LOCK REPAIRS 01/18/10 0 011210 111.50
100.01.5110 1001 011210 GLJ9662 111.50 011210
10010419 100 XXXXX 1071 ACE HARDWARE, BJORKMAN'S DEC 2009 MATERIALS & SUPPLIES 01/18/10 0 011210 1,214.55
100.01.6110 1001 011210 GLJ9662 344.46 011210
100.33.6110 1001 011210 GLJ9662 608.08 011210
100.45.6110 1001 011210 GLJ9662 262.01 011210
10010420 510 XXXXX 1071 ACE HARDWARE, BJORKMAN'S DEC 2009 MATERIALS & SUPPLIES 01/18/10 0 011210 1,025.20
510.31.4510 1001 011210 GLJ9662 159.94 011210
510.31.6110 1001 011210 GLJ9662 507.70 011210
510.32.6110 1001 011210 GLJ9662 357.56 011210
10010422 100 33 1108 ADAMS ENTERPRISES INC, R 426155SUPPLIES 01/18/10 0 011210 23.18
100.33.5370 1001 011210 GLJ9662 23.18 011210
10010423 100 01 1108 ADAMS ENTERPRISES INC, R 424790SUPPLIES 01/18/10 0 011210 225.00
100.01.6110 1001 011210 GLJ9662 225.00 011210
10010421 100 22 1111 ADAMS, JOHN 12/10/09 SUPPLIES REIMB 01/18/10 0 011210 80.24
100.22.6110 1001 011210 GLJ9662 80.24 011210
10010424 510 32 1251 AGS REBUILDERS 1914 VEHICLE REPAIR PARTS 01/18/10 0 011210 240.00
510.32.5370 1001 011210 GLJ9662 240.00 011210
10010529 100 46 10160 ALBERTSONS 12/4/09 SUPPLIES 01/18/10 0 011310 51.87
100.46.6920 1001 011310 GLJ9670 51.87 011310
10010425 100 XXXXX 1438 AMERICAN RED CROSS OF GR CST050780 SUPPLIES 01/18/10 0 011210 807.88
100.42.6110 1001 011210 GLJ9662 17.95 011210
100.47.6110 1001 011210 GLJ9662 716.49 011210
100.47,6110 1001 011210 GLJ9662 73.44 011210
10010426 100 XXXXX 1450 AT&T JAN 2010 ALARM CIRCUITS 01/18/10 0 011210 132.87
100.43.5320 1001 011210 GLJ9662 27.94 011210
100.45.5320 1001 011210 GLJ9662 26.93 011210
100.46.5320 1001 011210 GLJ9662 30.20 011210
100.33.5320 1001 011210 GLJ9662 47.80 011210
10010427 510 XXXXX 1450 AT&T JAN 2010 ALARM CIRCUITS 01/18/10 0 011210 10.21
510.31.5320 1001 011210 GLJ9662 9.01 011210
510.32.5320 1001 011210 GLJ9662 1.20 011210
10010428 XXXXX XXXXX 1450 AT&T JAN 2010 CENTREX PHONE LINES 01/18/10 0 011210 2,684.03
100.01.5320 1001 011210 GLJ9662 547.70 011210
100.02.5320 1001 011210 GLJ9662 54.60 011210
100.22.5320 1001 011210 GLJ9662 673.53 011210
100.30.5320 1001 011210 GLJ9662 221.69 011210
100.33.5320 1001 011210 GLJ9662 561.67 011210
100.41.5320 1001 011210 GLJ9662 109.20 011210
100.42.5320 1001 011210 GLJ9662 54.60 011210
DATE 1/13/2010 11:08 AM CITY OF MCHENRY PAGE 2
LIST OF BILLS COUNCIL MEETING 1/18/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
---------------------------------------------------------------------------------------------
100.43.5320 1001 011210 GLJ9662 54.60 011210
100.44.5320 1001 011210 GLJ9662 109.38 011210
100.45.5320 1001 011210 GLJ9662 165.21 011210
620.00.5110 1001 011210 GLJ9662 131.85 011210
10010429 510 XXXXX 1450 AT&T JAN 2010 CENTREX PHONE LINES O1/18/10 0 011210 714.47
510.31.5320 1001 011210 GLJ9662 439.82 011210
510.32.5320 1001 011210 GLJ9662 274.65 011210
10010430 100 01 2153 BERGGREN, LEE 4647 OVERHEAD DOOR REPAIRS O1/18/10 0 011210 166.85
100.01.6110 1001 011210 GLJ9662 166.85 011210
10010530 440 00 2149 BERKHEIMER CO INC, G W 151976SUPPLIES O1/18/10 0 011310 146.50
440.00.8200 1001 011310 GLJ9670 146.50 011310
100-1415IND
10010432 100 XXXXX 3015 CARQUEST AUTO PARTS STOR DEC 2009 VEHICLE REPAIR PARTS O1/18/10 0 011210 469.91
100.22.5370 1001 011210 GLJ9662 133.71 011210
100.33.5370 1001 011210 GLJ9662 336.20 011210
10010433 510 XXXXX 3015 CARQUEST AUTO PARTS STOR DEC 2009 VEHICLE REPAIR PARTS O1/18/10 0 011210 415.58
510.31.5370 1001 011210 GLJ9662 79.78 011210
510.32.5370 1001 011210 GLJ9662 335.80 011210
10010434 100 33 3020 CASSIDY TIRE & SERVICE 8050643 TIRES O1/18/10 0 011210 275.00
100.33.5370 1001 011210 GLJ9662 275.00 011210
10010531 100 01 3157 CENTEGRA OCCUPATIONAL ME 77968 MEDICAL SERVICES O1/18/10 0 011310 107.80
100.01.5110 1001 011310 GLJ9670 107.80 011310
10010435 510 31 3248 CHEMICAL PUMP SALES AND 69823 PUMP REPAIR PARTS O1/18/10 0 011210 86.00
510.31.6110 1001 011210 GLJ9662 86.00 011210
10010436 100 22 3269 CHICAGO COMMUNICATIONS L 196749DISPATCH CONSOLE REPAIRS O1/18/10 0 011210 394.50
100.22.5370 1001 011210 GLJ9662 394.50 011210
10010437 100 33 6635 CHICAGO INTERNATIONAL TR 111116126 VEHICLE REPAIR PARTS O1/18/10 0 011210 73.20
100.33.5370 1001 011210 GLJ9662 73.20 011210
10010438 100 33 6635 CHICAGO INTERNATIONAL TR 111115541 VEHICLE REPAIR PARTS O1/18/10 0 011210 182.78
100.33.5370 1001 011210 GLJ9662 182.78 011210
10010439 100 33 6635 CHICAGO INTERNATIONAL TR 111115608 VEHICLE REPAIR PARTS O1/18/10 0 011210 58.63
100.33.5370 1001 011210 GLJ9662 58.63 011210
10010431 100 46 3265 CHRISTIE, BRITTANY DEC 2009 PARKS PROGRAM INSTRUCTOR O1/18/10 0 011210 960.67
100.46.5110 1001 011210 GLJ9662 960.67 011210
10010440 100 01 3285 CINTAS CORPORATION #355 355-01002 EMPLOYEE UNIFORM RENTALS O1/18/10 0 011210 117.57
100.01.4510 1001 011210 GLJ9662 117.57 011210
_.DATE 1/13/2010 11:08 AM CITY OF MCHENRY PAGE 3
LIST OF BILLS COUNCIL MEETING 1/18/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
10010441 100 33 3285 CINTAS CORPORATION #355 355-01000 EMPLOYEE UNIFORM RENTALS O1/18/10 0 011210 173.20
100.33.4510 1001 011210 GLJ9662 173.20 011210
10010442 510 32 3285 CINTAS CORPORATION #355 355-00992 EMPLOYEE UNIFORM RENTALS O1/18/10 0 011210 224.60
510.32.4510 1001 011210 GLJ9662 224.60 011210
10010443 510 32 3285 CINTAS CORPORATION #355 355-00999 EMPLOYEE UNIFORM RENTALS O1/18/10 0 011210 230.10
510.32.4510 1001 011210 GLJ9662 230.10 011210
10010444 100 01 3285 CINTAS CORPORATION #355 355-01002 FLOOR MAT RENTALS O1/18/10 0 011210 338.00
100.01.6110 1001 011210 GLJ9662 338.00 011210
10010445 100 33 3285 CINTAS CORPORATION #355 355-01000 FLOOR MAT RENTALS O1/18/10 0 011210 14.60
100.33.6110 1001 011210 GLJ9662 14.60 011210
10010446 510 32 3285 CINTAS CORPORATION #355 355-00992 FLOOR MAT RENTALS & SOAP O1/18/10 0 011210 49.65
510.32.6110 1001 011210 GLJ9662 49.65 011210
10010447 510 32 3285 CINTAS CORPORATION #355 355-00999 FLOOR MAT RENTALS & SOAP O1/18/10 0 011210 108.45
510.32.6110 1001 011210 GLJ9662 108.45 011210
10010448 100 33 3509 COMCAST CABLE 1/12-2/11 HIGH SPEED INTERNET SERVICE O1/18/10 0 011210 50.01
100.33.5320 1001 011210 GLJ9662 50.01 011210
10010449 510 XXXXX 3509 COMCAST CABLE 1/12-2/11 HIGH SPEED INTERNET SERVICE O1/18/10 0 011210 25.77
510.31.5320 1001 011210 GLJ9662 22.73 011210
510.32.5320 1001 011210 GLJ9662 3.04 011210
10010450 510 32 3531 COMED 2643018055UTILITIES O1/18/10 0 011210 154.67
510.32.5510 1001 011210 GLJ9662 154.67 011210
10010451 100 22 3757 CUTTING EDGE COMMUNICATI 3374 TROUBLE SHOOT CELL DOOR REPAIR O1/18/10 0 011210 92.50
100.22.5370 1001 011210 GLJ9662 92.50 011210
10010452 510 32 4004 D'ANGELO NATURAL SPRING DEC 2009 BOTTLED DISTILLED WATER O1/18/10 0 011210 38.75
510.32.6110 1001 011210 GLJ9664 38.75 011210
10010453 510 32 5 DECICCO, VINCENT 1065400354REFUND WATER/SEWER OVERPAYM O1/18/10 0 011210 17.80
510.32.3660 1001 011210 GLJ9664 17.80 011210
10010454 XXXXX 00 4530 DOCUMENT IMAGING DIMENSI 57970 PRINTER SUPPLIES O1/18/10 0 011210 860.00
100.00.6210 1001 011210 GLJ9664 761.00 011210
620.00.6210 1001 011210 GLJ9664 01 99.00 011210
10010455 510 32 4637 DREISILKER ELECTRIC MOTO I676808 SUPPLIES O1/18/10 0 011210 77.34
510.32.6110 1001 011210 GLJ9664 77.34 011210
10010456 510 32 4637 DREISILKER ELECTRIC MOTO 1677118 SUPPLIES O1/18/10 0 011210 34.24
510.32.6110 1001 011210 GLJ9664 34.24 011210
10010457 100 33 5109 ED'S AUTOMOTIVE/JIM'S MU DEC 2009 VEHICLE SAFETY INSPECTIONS O1/18/10 0 011210 138.00
DATE 1/13/2010 11:08 AM CITY OF MCHENRY PAGE 4
LIST OF BILLS COUNCIL MEETING 1/18/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
100.33.5370 1001 011210 GLJ9664 138.00 011210
10010458 510 XXXKX 5109 ED'S AUTOMOTIVE/JIM'S MU DEC 2009 VEHICLE SAFETY INSPECTIONS O1/18/10 0 011210 57.00
510.31.5370 1001 011210 GLJ9664 23.00 011210
510.32.5370 1001 011210 GLJ9664 34.00 011210
10010461 100 22 6026 FAMILY TAILOR SHOP DEC 2009 EMPLOYEE UNIFORM ALTERATION O1/18/10 0 011210 64.50
100.22.4510 1001 011210 GLJ9664 64.50 011210
10010462 100 22 6029 FAST EDDIES CAR WASH DEC 2009 CAR WASH SEVICES O1/18/10 0 011210 130.60
100.22.5370 1001 011210 GLJ9664 130.60 011210
10010463 510 32 6147 FEES, DAVID W CDL REIMB O1/18/10 0 011210 65.00
510.32.5430 1001 011210 GLJ9664 65.00 011210
10010532 100 33 6293 FISCHER BROS FRESH 13144 MATERIALS O1/18/10 0 011310 827.75
100.33.6110 1001 011310 GLJ9670 827.75 011310
10010533 100 33 6293 FISCHER BROS FRESH 13117 MATERIALS O1/18/10 0 011310 1,455.00
100.33.6110 1001 011310 GLJ9670 1455.00 011310
10010534 100 33 6293 FISCHER BROS FRESH 13143 MATERIALS O1/18/10 0 011310 307.44
100.33.6110 1001 011310 GLJ9670 307.44 011310
10010464 100 22 7007 GALLS AN ARAMARK CO LLC 7097090103EMPLOYEE UNIFORMS ITEMS O1/18/10 0 011210 16.83
100.22.4510 1001 011210 GLJ9664 16.83 011210
10010465 100 22 7074 GITZKE, WILLIAM J 11534 RADIO REPAIRS O1/18/10 0 011210 50.00
100.22.5370 1001 011210 GLJ9664 50.00 011210
10010466 100 33 7636 GRAY'S INC 27260 SNOW PLOW PARTS O1/18/10 0 011210 4,915.00
100.33.5370 1001 011210 GLJ9664 4915.00 011210
10010467 100 22 7642 GREGORIO, RYAN MILEAGE REIMB/POLICE ACADEMY O1/18/10 0 011210 259.60
100.22.5420 1001 011210 GLJ9664 259.60 011210
10010468 510 32 5 HAHN, DIANE 1101110608WATER/SEWER ACCOUNT REIMB O1/18/10 0 011210 102.65
510.32.3660 1001 011210 GLJ9664 102.65 011210
10010471 100 22 9005 IACP 1627531 MEMBERSIP DUES O1/18/10 0 011210 120.00
PECHOUS
100.22.5410 1001 011210 GLJ9664 120.00 011210
10010472 100 22 9005 IACP 1595898 MEMBERSIP DUES O1/18/10 0 011210 120.00
BROGAN
100.22.5410 1001 011210 GLJ9664 120.00 011210
10010473 100 22 9005 IACP 1642697 MEMBERSIP DUES O1/18/10 0 011210 120.00
JONES
100.22.5410 1001 011210 GLJ9664 120.00 011210
.DATE 1/13/2010 11:08 AM CITY OF MCHENRY PAGE 5
LIST OF BILLS COUNCIL MEETING 1/18/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
10010469 100 01 9006 IAHPC 2010 MEMBERSHIP RENEWAL O1/18/10 0 011210 50.00
100.01.4220 1001 011210 GLJ9664 50.00 011210
100-LDMKCOM
10010470 100 41 9513 INTEGRA BUSINESS SYSTEMS INV32716 DIGITAL COPIER SUPPLIES O1/18/10 0 011210 63.15
100.41.6110 1001 011210 GLJ9664 63.15 011210
10010474 270 00 9524 INTERNATIONAL SALT CO LL 315155ICE CONTROL MATERIALS O1/18/10 0 011210 15,818.98
270.00.6110 1001 011210 GLJ9664 15818.98 011210
10010475 100 22 10211 J G UNIFORMS INC 21167 SUPPLIES O1/18/10 0 011210 236.88
100.22.6110 1001 011210 GLJ9664 236.88 011210
10010476 100 22 10211 J G UNIFORMS INC 21153 SUPPLIES O1/18/10 0 011210 340.88
100.22.6110 1001 011210 GLJ9664 340.88 011210
10010477 100 22 10211 J G UNIFORMS INC 21181 EMPLOYEE UNIFORM ITEMS O1/18/10 0 011210 103.84
DUCAK
100.22.4510 1001 011210 GLJ9664 103.84 011210
10010460 100 33 5521 JC LICHT/EPCO 6245437 PAINT O1/18/10 0 011210 76.23
100.33.6110 1001 011210 GLJ9664 76.23 011210
10010478 100 22 11025 KALE UNIFORMS INC 408311EMPLOYEE UNIFORMS O1/18/10 0 011210 180.41
100.22.4510 1001 011210 GLJ9664 180.41 011210
10010479 100 22 11025 KALE UNIFORMS INC 412635INITIAL ISSUE UNIFORM O1/18/10 0 011210 76.89
100.22.6110 1001 011210 GLJ9664 76.89 011210
10010480 100 01 11028 KASCO MARINE INC IN-05829 FOUNTAIN LIGHT KIT PARTS O1/18/10 0 011210 153.35
100.01.6110 1001 011210 GLJ9664 153.35 011210
10010535 100 41 1 KIERNAN, RITA PARKS PROGRAM REFUND O1/18/10 0 011310 69.00
100.41.3636 1001 011310 GLJ9670 69.00 011310
10010536 100 33 11286 KIM13ALL MIDWEST 1339596 SUPPLIES O1/18/10 0 011310 196.60
100.33.5370 1001 011310 GLJ9670 209.86 011310
100.33.5370 1001 011310 GLJ9670 EARLY PAY DISCOUNT 13.26CR 011310
10010537 100 33 11286 KIMBALL MIDWEST 1342213 SUPPLIES O1/18/10 0 011310 141.07
100.33.5370 1001 011310 GLJ9670 149.44 011310
100.33.5370 1001 011310 GLJ9670 EARLY PAY DISCOUNT 8.37CR 011310
10010481 100 22 1074 LEXISNEXIS 20091231 PHONE PLUS SEARCHES O1/18/10 0 011210 111.50
100.22.5110 1001 011210 GLJ9664 111.50 011210
10010538 100 41 1 LINDSEY, ORLY PARKS PROGRAM REFUND O1/18/10 0 011310 60.00
100.41.3637 1001 011310 GLJ9670 60.00 011310
10010462 100 33 7 LOUDEN, ROBERT MAILBOX DAMAGE REIMB O1/18/10 0 011210 48.27
100.33.6110 1001 011210 GLJ9664 48.27 011210
DATE 1/13/2010 11:08 AM CITY OF MCHENRY PAGE 6
LIST OF BILLS COUNCIL MEETING 1/18/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
10010483 510 31 13037 MARTELLE WATER TREATMENT 8028 CHEMICALS O1/18/10 0 011210 1,289.88
510.31.6110 1001 011210 GLJ9665 1289.88 011210
10010495 100 33 14069 MCCANN INDUSTRIES INC 11023276 VEHICLE REPAIR PARTS O1/18/10 O 011210 42.43
100.33.5370 1001 011210 GLJ9665 42.43 011210
10010542 100 33 14069 MCCANN INDUSTRIES INC 11023174 SUPPLIES O1/18/10 0 011310 216.76
100.33.5370 1001 011310 GLJ9670 216.76 011310
10010543 100 33 14069 MCCANN INDUSTRIES INC 11023046 SUPPLIES O1/18/10 0 011310 648.92
100.33.5370 1001 011310 GLJ9670 648.92 011310
10010496 510 31 14246 MCHENRY ANALYTICAL WATER 23687 WATER SAMPLE ANALYSIS O1/18/10 0 011210 60.00
510.31.5110 1001 011210 GLJ9665 60.00 011210
10010544 510 31 14246 MCHENRY ANALYTICAL WATER 1000074 WATER SAMPLE ANALYSIS O1/18/10 0 011310 350.00
510.31.5110 1001 011310 GLJ9670 350.00 011310
10010545 510 31 14246 MCHENRY ANALYTICAL WATER 23811 WATER SAMPLE ANALYSIS O1/18/10 O 011310 135.00
510.31.5110 1001 011310 GLJ9670 135.00 011310
10010497 280 00 14276 MCHENRY COMMUNITY HIGH S 7/09-12/09DEVELOPER DONATION FEES O1/18/10 0 011210 11,731.65
280.00.6970 1001 011210 GLJ9665 11731.65 011210
10010498 280 00 14275 MCHENRY COMMUNITY SCHOOL 7/09-12/09DEVELOPER DONATION FEES O1/18/10 O 011210 21,787.35
280.00.6970 1001 011210 GLJ9665 21787.35 011210
10010501 100 22 14267 MCHENRY FAVORITE SPORT C 94 APPLY REFLECTIVE LETTERING O1/18/10 0 011210 20.00
100.22.6110 1001 011210 GLJ9665 20.00 011210
10010546 100 33 14266 MCHENRY FIRESTONE 16942 TIRE O1/18/10 0 011310 137.50
100.33.5370 1001 011310 GLJ9670 137.50 011310
10010547 100 22 14266 MCHENRY FIRESTONE 16950 VEHICLE REPAIRS O1/18/10 0 011310 60.00
100.22.5370 1001 011310 GLJ9670 60.00 011310
10010502 100 XXXXX 14251 MCHENRY NAPA DEC 2009 VEHICLE REPAIR PARTS O1/18/10 0 011210 1,276.09
100.22.5370 1001 011210 GLJ9665 516.06 011210
100.33.5370 1001 011210 GLJ9665 701.05 011210
100.45.5370 1001 011210 GLJ9665 58.98 011210
10010503 510 32 14251 MCHENRY NAPA DEC 2009 VEHICLE REPAIR PARTS O1/18/10 0 011210 421.94
510.32.5370 1001 011210 GLJ9665 421.94 011210
10010499 280 00 14270 MCHENRY PUBLIC LIBRARY 7/09-12/09DEVELOPER DONATION FEES O1/18/10 0 011210 4,770.00
280.00.6980 1001 011210 GLJ9665 4770.00 011210
10010500 280 00 14261 MCHENRY TOWNSHIP FIRE PR 7/09-12/09DEVELOPER DONATION FEES O1/18/10 0 011210 4,770.00
280.00.6990 1001 011210 GLJ9665 4770.00 011210
_DATE 1/13/2010 11:08 AM CITY OF MCHENRY PAGE 7
LIST OF BILLS COUNCIL MEETING 1/18/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
10010484 510 31 13140 MEADE ELECTRIC COMPANY 1643824TRAFFIC SIGNAL LOOP INSTALL O1/18/10 0 011210 3,050.00
WATER SERVICE WORK
510.31.5110 1001 011210 GLJ9665 3050.00 011210
10010485 100 33 13140 MEADE ELECTRIC COMPANY I 644071TRAFFIC SIGNAL REPAIRS O1/18/10 0 011210 122.42
100.33.6110 1001 011210 GLJ9665 122.42 011210
10010486 100 33 13140 MEADE ELECTRIC COMPANY 1644070TRAFFIC SIGNAL REPAIRS O1/18/10 0 011210 122.42
100.33.6110 1001 011210 GLJ9665 122.42 011210
10010487 100 22 13139 MECHER, JAIMIE MILEAGE REIMB 01/18/10 0 011210 259.60
POLICE ACADEMY
100.22.5420 1001 011210 GLJ9665 259.60 011210
10010488 440 00 13153 MENARDS - WOODSTOCK 6675 MATERIALS FOR MECHANICS AREA O1/18/10 0 011210 3,254.42
440.00.8200 1001 011210 GLJ9665 3254.42 011210
100-1415IND
10010539 100 33 13149 MENNON RUBBER & SAFETY P 29634 EMPLOYEE UNIFORM ITEMS O1/18/10 0 011310 43.14
BURRAFATO
100.33.4510 1001 011310 GLJ9670 43.14 011310
10010489 100 33 13170 MEYER JR, DONALD CLOTHING ALLOWANCE REIMB O1/18/10 0 011210 72.76
100.33.4510 1001 011210 GLJ9665 72.76 011210
10010540 510 31 13309 MID AMERICAN WATER OF WA 116214W SUPPLIES O1/18/10 0 011310 270.75
510.31.6110 1001 011310 GLJ9670 270.75 011310
10010490 100 33 13277 MIDWEST HOSE AND FITTING M3081 SUPPLIES O1/18/10 0 011210 12.69
100.33.6110 1001 011210 GLJ9665 12.69 011210
10010491 100 33 13277 MIDWEST HOSE AND FITTING M3089 SUPPLIES O1/18/10 0 011210 3.04
100.33.6110 1001 011210 GLJ9665 3.04 011210
10010492 100 33 13277 MIDWEST HOSE AND FITTING M3083 SUPPLIES O1/18/10 0 011210 23.04
100.33.5370 1001 011210 GLJ9665 23.04 011210
10010541 510 31 13288 MIDWEST METER INC 13821-IN WATER METERS O1/18/10 0 011310 1,528.44
510.31.6110 1001 011310 GLJ9670 1528.44 011310
10010493 270 00 13537 MORTON SALT 282357ICE CONTROL MATERIALS O1/18/10 0 011210 18,685.89
270.00.6110 1001 011210 GLJ9665 18685.89 011210
10010494 270 00 13537 MORTON SALT 282407ICE CONTROL MATERIALS O1/18/10 0 011210 24,242.97
270.00.6110 1001 011210 GLJ9665 24242.97 011210
10010504 510 32 6541 OPEN CONTROLS SOLUTIONS 34081 UTILITY SYSTEM REPAIRS O1/18/10 0 011210 1,592.00
510.32.5380 1001 011210 GLJ9665 1592.00 011210
10010505 100 XXXXX 2532 PETROLIANCE LLC 8775321 VEHICLE FUEL O1/18/10 0 011210 267.84
100.45.6250 1001 011210 GLJ9665 267.84 011210
DATE 1/13/2010 11:08 AM CITY OF MCHENRY PAGE 8
LIST OF BILLS COUNCIL MEETING 1/18/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
100.45.6250 1001 011210 GLJ9665 CORRECTION VEH #125 249.56CR 011210
100.01.6250 1001 011210 GLJ9665 CORRECTION VEH #125 249.56 011210
10010506 100 33 2532 PETROLIANCE LLC 87745080 VEHICLE MAINTENANCE FLUIDS O1/18/10 0 011210 416.45
100.33.6250 1001 011210 GLJ9665 416.45 011210
10010507 100 33 2532 PETROLIANCE LLC 8774582 DRUM DEPOSIT CREDIT O1/18/10 0 011210 20.00-
100.33.6250 1001 011210 GLJ9665 20.00CR 011210
10010548 100 03 2532 PETROLIANCE LLC 8778943 VEHICLE FUEL O1/18/10 0 011310 100.87
100.03.6250 1001 011310 GLJ9670 100.87 011310
10010549 100 45 2532 PETROLIANCE LLC 8778946 VEHICLE FUEL O1/18/10 0 011310 69.02
100.45.6250 1001 011310 GLJ9670 69.02 011310
10010550 510 32 2532 PETROLIANCE LLC 8775319 VEHICLE FUEL O1/18/10 0 011310 329.63
510.32.6250 1001 011310 GLJ9670 329.63 011310
10010551 510 31 2532 PETROLIANCE LLC 8775320 VEHICLE FUEL O1/18/10 0 011310 279.73
510.31.6250 1001 011310 GLJ9670 279.73 011310
10010552 100 XXXXX 2532 PETROLIANCE LLC 8767778 VEHICLE FUEL 01/18/10 0 011310 3,693.00
100.33.6250 1001 011310 GLJ9670 3630.07 011310
100.01.6250 1001 011310 GLJ9670 62.93 011310
10010508 100 22 17154 PETTIBONE & CO, P F 19140 SUPPLIES O1/18/10 0 011210 405.45
100.22.6210 1001 011210 GLJ9665 405.45 011210
10010509 100 22 17154 PETTIBONE & CO, P F 19075 EMPLOYEE UNIFORM ITEMS O1/18/10 0 011210 214.99
100.22.4510 1001 011210 GLJ9665 214.99 011210
10010510 100 22 17154 PETTIBONE & CO, P F 19088 EMPLOYEE UNIFORM ITEMS O1/18/10 0 011210 264.99
100.22.4510 1001 011210 GLJ9665 264.99 011210
10010511 100 22 17154 PETTIBONE & CO, P F 19113 EMPLOYEE UNIFORM ITEMS O1/18/10 0 011210 285.00
100.22.4510 1001 011210 GLJ9665 285.00 011210
10010512 100 22 17154 PETTIBONE & CO, P F 19126 EMPLOYEE UNIFORM ITEMS O1/18/10 0 011210 140.00
100.22.4510 1001 011210 GLJ9665 140.00 011210
10010513 100 XXXXX 17295 PITNEY BOWES INC 695853MAILING SYSTEM MAINTENANCE O1/18/10 0 011210 339.10
100.01.5310 1001 011210 GLJ9665 48.44 011210
100.02.5310 1001 011210 GLJ9665 48.44 011210
100.03.5310 1001 011210 GLJ9665 48.44 011210
100.04.5310 1001 011210 GLJ9665 48.45 011210
100.22.5310 1001 011210 GLJ9665 48.44 011210
100.41.5310 1001 011210 GLJ9665 48.44 011210
100.30.5310 1001 011210 GLJ9665 48.45 011210
10010514 510 XXXXX 17295 PITNEY BOWES INC 695853MAILING SYSTEM MAINTENANCE O1/18/10 0 011210 96.90
510.31.5310 1001 011210 GLJ9665 48.45 011210
DATE 1/13/2010 11:08 AM CITY OF MCHENRY PAGE 9
LIST OF BILLS COUNCIL MEETING 1/18/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
510.32.5310 1001 011210 GLJ9665 48.45 011210
10010515 100 41 1 PLUTSHACK, HARLA PARKS PROGRAM REFUND O1/18/10 0 011210 69.00
100.41.3636 1001 011210 GLJ9665 69.00 011210
10010516 100 22 17542 POPP, LARRY UNIFORM CLEANING REIMB O1/18/10 0 011210 17.75
100.22.4510 1001 011210 GLJ9665 17.75 011210
10010517 100 22 17547 PORTER LEE CORPORATION 8752 EVIDENCE SUPPLIES O1/18/10 0 011210 139.00
100.22.6210 1001 011210 GLJ9665 139.00 011210
10010518 100 22 19015 RADICOM INC 95878 DISPATCH HEADSETS O1/18/10 0 011210 26.20
100.22.6110 1001 011210 GLJ9665 26.20 011210
10010519 100 22 19015 RADICOM INC 95885 DISPATCH HEADSETS AND SUPPLIES O1/18/10 0 011210 240.84
100.22.6110 1001 011210 GLJ9665 240.84 011210
10010520 100 22 19015 RADICOM INC 95879 DISPATCH HEADSET REPAIRS O1/18/10 0 011210 58.80
100.22.5370 1001 011210 GLJ9665 58.80 011210
10010553 XXXXX XXXXX 19148 RELIABLE SAND & GRAVEL 2318 MATERIALS O1/18/10 0 011310 1,690.85
100.33.6110 1001 011310 GLJ9670 1271.88 011310
440.00.8200 1001 011310 GLJ9670 418.97 011310
100-1415IND
10010566 100 XXXXX 19170 RESERVE ACCOUNT 10737039 POSTAGE FOR MAILING MACHINE O1/18/10 0 011310 1,197.50
100.01.5310 1001 011310 GLJ9671 85.62 011310
100.02.5310 1001 011310 GLJ9671 67.46 011310
100.03.5310 1001 011310 GLJ9671 44.35 011310
100.04.5310 1001 011310 GLJ9671 257.65 011310
100.22.5310 1001 011310 GLJ9671 117.78 011310
100.30.5310 1001 011310 GLJ9671 2.64 011310
100.41.5310 1001 011310 GLJ9671 622.00 011310
10010567 510 XXXXX 19170 RESERVE ACCOUNT 10737039 POSTAGE FOR MAILING MACHINE O1/18/10 0 011310 260.36
510.31.5310 1001 011310 GLJ9671 259.92 011310
510.32.5310 1001 011310 GLJ9671 .44 011310
10010554 100 33 19540 ROGERS, MATT SAFETY BOOT REIMB O1/18/10 0 011310 125.00
100.33.4510 1001 011310 GLJ9670 125.00 011310
10010521 100 33 7 SCHAPALS, WALTER MAILBOX DAMAGE REIMB O1/18/10 0 011210 65.09
100.33.6110 1001 011210 GLJ9665 65.09 011210
10010522 100 01 20152 SECRETARY OF STATE / POL #308 VEHICLE REGISTRATION RENEWAL O1/18/10 0 011210 99.00
100.01.6940 1001 011210 GLJ9665 99.00 011210
10010523 100 01 20668 SHAW SUBURBAN MEDIA DEC 2009 LEGAL ADVERTISING O1/18/10 0. 011210 65.90
100.01.5330 1001 011210 GLJ9665 65.90 011210
10010524 100 02 20582 SPRINT 523579813 CELL PHONE CHARGES O1/18/10 0 011210 117.20
DATE 1/13/2010 11:08 AM CITY OF MCHENRY PAGE 10
LIST OF BILLS COUNCIL MEETING 1/18/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
100.02.5320 1001 011210 GLJ9665 117.20 011210
10010525 100 03 20707 STAN'S FINANCIAL SERVICE 10857 LARGE FORMAT COPIER/SCAN 01/18/10 O 011210 222.00
100.03.5110 11080352 1001 011210 GLJ9665 222.00 011210 222.00
10010526 620 00 20710 STANS OFFICE TECHNOLOGIE 26811SINTERNET SERVICES 01/18/10 0 011210 179.00
620.00.5110 1001 011210 GLJ9665 179.00 011210
10010527 100 22 20724 STERICYCLE INC 4001368699HAZARDOUS WASTE PICK-UP 01/18/10 0 011210 221.59
100.22.5110 1001 011210 GLJ9665 221.59 011210
10010528 100 22 20742 SUDSY WASH CAR WASH TOKENS 01/18/10 0 011210 400.00
100.22.5370 1001 011210 GLJ9665 400.00 011210
10010555 100 45 22495 UNITED LABORATORIES 38667 SUPPLIES 01/18/10 O 011310 170.12
100.45.6110 1001 011310 GLJ9670 170.12 011310
10010556 100 33 22669 USA BLUEBOOK 961912SUPPLIES 01/18/10 0 011310 60.05
100.33.6110 1001 011310 GLJ9670 60.05 011310
10010557 100 33 22669 USA BLUEBOOK 962237SUPPLIES 01/18/10 0 011310 35.82
100.33.6110 1001 011310 GLJ9670 35.82 011310
10010558 100 33 22669 USA BLUEBOOK 961204SUPPLIES 01/18/10 0 011310 127.08
100.33.6110 1001 011310 GLJ9670 127.08 011310
10010559 620 00 23152 VERIZON WIRELESS 2338887457PUBLIC SAFETY MOBILE BROADB 01/18/10 0 011310 44.02
620.00.5110 1001 011310 GLJ9670 44.02 011310
10010560 620 00 23152 VERIZON WIRELESS 2338887456PUBLIC SAFETY MOBILE BROADS 01/18/10 0 011310 44.02
620.00.5110 1001 011310 GLJ9670 44.02 011310
10010561 510 32 23287 VIKING CHEMICAL COMPANY 196738CHEMICALS 01/18/10 0 011310 895.85
510.32.6110 1001 011310 GLJ9670 895.85 011310
10010562 510 32 24028 WASTE MANAGEMENT OF WI P 1588122901SLUDGE DISPOSAL SERVICES 01/18/10 0 011310 8,056.13
510.32.5580 1001 011310 GLJ9670 8056.13 011310
10010563 510 31 24037 WATER PRODUCTS - AURORA 218637SUPPLIES 01/18/10 0 011310 238.73
510.31.6110 1001 011310 GLJ9670 238.73 011310
10010564 510 31 24038 WATER SOLUTIONS UNLIMITE 27638 CHEMICALS 01/18/10 0 011310 4,700.00
510.31.6110 1001 011310 GLJ9670 4700.00 011310
10010565 100 46 27010 ZAHN, DAN 1/6/10PARKS PROGRAM INSTRUCTOR 01/18/10 0 011310 288.00
100.46.5110 1001 011310 GLJ9670 288.00 011310
EXPENDED LIQUID ACCRUAL
GRAND TOTALS 167,481.06
RECAP TOTALS EXPENDED LIQUID ACCRUAL
FUND TOTALS
100 GENERAL FUND 34,123.62 222.00
DATE 1/13/2010 11:08 AM CITY OF MCHENRY PAGE it
LIST OF BILLS COUNCIL MEETING 1/18/10
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
270 MOTOR FUEL TAX FUND 58,747.84
280 DEVELOPER DONATION FUND 43,059.00
440 CAPITAL IMPROVEMENTS FUND 3,819.89
510 WATER/SEWER FUND 27,232.82
620 INFORMATION TECHNOLOGY FUND 497.89
**** 167,481.06 222.00
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City of McHenry
Attn:Doug Martin
333 Green St.
McHenry, IL 60050
Dear Mr. Martin:
This letter is a request to change the billboard that we have posted at the comer of Bull
Valley Road and Crystal Lake Road. The purpose of the change is to update the
information with a new telephone number and lower pricing for Patriot Estates
Subdivision.
Please let me know if you need any additional information.
Thanks
evin Villont
Director of Construction.
Cunat
5400 W.Elm Street
Suite 110
McHenry,IL 60050
Phone:(815)385-3192
Fax:(815)385-2068
www.cunat.com
The •
Neighborhoods
Of
2states
New Ranch Floor Plans!
From $ 165 000
Call for Your Private Showing
( 815) 59 = 1855
%VWW, PatriotEstates . com 12, a-
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Douglas K. Maxeiner, City Administrator
FOR: January 18, 2010 Regular City Council Meeting
RE: 2010 Road Program—Orleans Street Addition
Background. On November 30, 2009, the City Council approved an engineering services
agreement with SEC Group, Inc. for the 2010 Road Program. The scope of work included
preparation of detailed contract plans, cost estimate, assistance in bid tabulation and
recommendation of the award of bid. The Road Program currently includes a list of 33 streets
including alternates throughout the city.
Analysis. SEC Group, Inc. has completed the preliminary engineering which included pavement
borings required for the 2010 Road Program. With the preliminary engineering completed, SEC
is able to calculate a more accurate cost estimate for the roads in the program. Based on that cost
estimate, SEC is confident that an additional road may be added to the alternate list to be
included in the bid package and still remain within the construction budget. When using Motor
Fuel Tax (MFT) funds, the Illinois Department of Transportation (IDOT) does not allow adding
roads to the project after the bids are opened. Although, if the bid received is over the
construction budget, roads may be deleted from the program. Due to the current condition of the
pavement, staff and SEC is recommending adding Orleans Street from Industrial Drive to
McCullom Lake Road to the 2010 Road Program.
Recommendation. Staff requests City Council to include Orleans Street as an alternate street on
the 2010 street resurfacing road program.
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Douglas K. Maxeiner, City Administrator
FOR: January 18, 2010 Regular City Council Meeting
RE: Surface Transportation Program (STP) Submittal
ATTACHMENTS: STP Application for Crystal Lake Road and McCullom Lake Road
Background. The McHenry County Council of Mayors recently issued a call for projects to be
considered for the federal fiscal years (FFY) of 2013, 2014 and 2015. Total federal funding for
the Surface Transportation Program (STP) is capped at $8,000,000 for McHenry County for the
time period listed above. One of the requirements for submittal is that the road be designated as a
Federal Aid Urban (FAU) collector route. STP funding can pay for up to 80% of the total cost of
construction and Phase III engineering with a local match of 20%. The city would be responsible
for 100% of the cost of Phase I and II Engineering. Projects are selected for funding using a
point rating system on the average daily traffic count (ADT), air quality benefit, continuity of
improvement, conditions of pavement and project readiness.
Analysis. Staff and representatives from SEC Group visited each street eligible for STP funding
to verify and inspect the current condition of the pavement. The point rating system used to
select projects was also taken into account for streets to be submitted. Staff and SEC are
recommending submitting Crystal Lake Road and McCullom Lake Road to the McHenry County
Council of Mayors for STP funding.
Recommendation. Staff requests City Council authorization to submit Crystal Lake Road
(Route 120 to Bull Valley Road) and McCullom Lake Road (Route 31 to city limits) to the
McHenry County Council of Mayors for surface transportation funding.
MCHENRY COUNTY COUNCIL OF
MAYORS
16111 Nelson Road
Woodstock, Illinois 60098
Surface Transportation Program (STP)
Project Application for Inclusion
on the Five-Year Project List
Before completing the application below, project sponsors are required to review the current
McHenry County Council of Mayors Methodology available at tivnnv.nrchenrt c.nuntyduLor If
tire application is missing any information or does nut fallow the Council's Methodology, it will
not be ranked or considered for,funding.
General Information
1.) Date of Application January 8 2010
2.) Municipality/Lead Agency City of McHenry
Contact Person Mr.Jon Schmitt—Director of Public Works
Organization
Street 333 South Green Street
City,State,Zip McHenry.IL 60050
Phone (815)363-2186
Fax (815)363-2214
E-mail jschmitt@ci.mchenry.il.us
3.) Name of Facility to be Improved Crystal Lake Road(FAU 0085)
4.) Project Limits
A. North/West Reference Point/Cross Street Illinois Route 120(FAP 0333)
Municipality/Township City of McHenry
B. South/East Reference Point/Cross Street Bull Valley Road(FAU 3860)
Municipality/Township City of Mcllenry
5.) Project Length 11,000 feet FAU Route Number FAU 0085
6.) Other Project Location information: The Crystal Lake Road corridor serves as a maior collector
for many local agencies throughout McHenry County including McHenry.Crystal Lake,and Bull
Valley. Walkup Road is contiguous to Crystal Lake Road south of Bull Valley Road and serves as
Part of the maior collector corridor. Walkup Road will undergo widening and resurfacing in 2010.
7.) Brief Description of the project Traffic signal modernization, intersection capacity
improvements.hot-mix asphalt surface removal, hot-mix asphalt resurfacing with leveling binder
and surface course,pavement patching,detectable warnings,spot curb and gutter replacement,and
pavement striping.
8.) indicate primary work type categories (up to a maximum of three). (See CMAP TiP WORK
TYPE CODES attached to this document.)
H-RS S-MOD H-iNTIMP
I
9.) Please check(✓)the stages complete that coincide with the project:
Need K/O Meeting
A kick-off meeting needs to be scheduled with IDOT and the planning liaison. ED
PH I Not Initiated El
kick-off meeting has been held but PH I has not begun.
PH I Underway ❑
The project sponsor is currently working on PH 1 engineering.
PH 1 Comnlete
PH I has been completed and the municipality is awaiting design approval from IDOT. ❑
Awaiting PH lI Initiation
The project sponsor has received design approval and is waiting PH 11 initiation. ❑
PH 11 Underway
The project sponsor is currently working on PH 11. ❑
PH 11 Complete
The project sponsor is awaiting a bid letting. ❑
Note:
LA PP yrgfects do not require PH 1, therefore it is determined that then are awaiting PH H initiation.
SCORING CRITERIA
Multiple Jurisdiction Participation
If additional project participants(i.e.adjacent municipality,county,township,1DOT,transit agency,private
developer)are identified,the project will receive an additional five(5)points per additional participant up
to a maximum of fifteen(15)points.
Additional Participant:
Participation Amount: %or$
Contact Person:
Oreanization:
Street:
City State,Zip:
Phone:
E-mail:
Additional Participant:
Participation Amount: %or$
Contact Person:
Orsanization:
Street:
City State,Zip:
Phone:
E-mail:
Add five points to your total score for each additional financial participant. A maximum of 15 points is
available.
2
ADT
Please list current ADT and source of ADT:
Current ADT: 14,070
Source: Illinois Department of Transportation 2005 ADT count was 13,400. Applying a conservative 5%
increase over the past four(4)years to 2009 equals 14,070.
Please complete the following formula:
Current ADT X 20
10,000
For example,a current traffic count shows a 6.000 ADT of a road segment that needs resurfacing. The
point calculation would be:
6000 X 20 _ 120,000 =l�
10,000 10,000
Point Value:
Current ADT 04,070)X 20 =28.1
10,000
Point values for this factor will be based on a ratio of the existing ADT to the ADT corresponding to the
maximum point possible. Point value for a project with an existing ADT of 10,000 or more will be 20.
Cuidefines Jbr Interpretation:
For intersections,the ADT will be considered the average of the ADTs for each approach. If a road project
includes both intersection improvements and road segment improvements, the point value will be based on
the existing ADT for the intersection. The point value for a road resurfacing or reconstruction project,
which does not include intersection channelization, signalization, or other intersection improvements, will
be based on the highest ADT for the road segment.
Alternate Factor for Non-Highway Projects: Point Value Check(✓)0ty
Conditions Requiring Improvement
Facility or service not currently available 20 ❑
Facility or service at or above capacity 14 ❑
Facility or service projected to be at capacity within 5 years 7 ❑
Facility or service not projected to be fully utilized 0 ❑
3
Air Ouality Benefit
Points are awarded based on project type. Point values vary for different project types are as follows:
Point Value Check(✓)One
Projects reducing vehicle miles traveled 12 ❑
Projects reducing emissions with significant traffic flow improvements 8
New signalization projects(where warranted)
Full intersection channelization
Add lanes projects
Projects reducing emissions with moderate traffic flow improvements 4 ❑
Improving existing signals
Bottleneck elimination or auxiliary lane additions
Realignment of offset intersection pairs
Providing a missing road segment link
Consolidation of access(i.e.reducing the number of driveways)
Minor channelization improvements
Projects not producing reduced emissions or traffic flow improvements 0 ❑
Resurfacing and/or widening
Curb and gutter installation or repair
Drainage
Lighting
Continuity of Improvement
Seven and one-half points (7 1/2) will be awarded for each recently completed (within 5 years) or
programmed (by public agencies within 5 years) adjacent improvement up to a maximum of fifteen (15)
points. The proposed project must be compatible with the adjacent improved or programmed project to be
eligible (i.e. a resurfacing adjacent to recent road widening is not eligible). The proposed project must
meet or exceed the capacity of the adjacent improvement.
Adjacent Project: Lillian Street Resurfacing
Brief Project Description: Hot-mix asphalt removal and resurfacing with spot curb and gutter repairs from
Crystal Lake Road to Illinois Route 31.
Programming Agency: McHenry Council of Mayors
Programmed
/Completed Year: 2009
Contact Person: Mr.Jon Schmitt
Street: 333 South Green Street
City.State,Zip: McHenry.Illinois 60050
Phone: (815)363-2186
Fax: (_815)363-2214
E-mail: jschmitt0n ci.mchenry_il.us
Adjacent Project: Walkup Road(Crystal Lake Road) Widening& Resurfacing
Brief Project Description: Widening and resurfacing of Walkup Road from Illinois Route 176 to Bull
Valley Road. Walkup Road is contiguous to Crystal Lake Road and serves as part of the major collector
Corridor.
Programming Agency: McHenry Council of Mayors
Programmed
/Completed Year: 2010
Contact Person: Mr. Walter Dittrich
Street: 16111 Nelson Road
City, State,Zip: Woodstock Illinois 60098
Phone: (815)334-4980
Fax: (815)334-4989
4
E-mail: wrdittrich(ico.mchenry.i 1.us
A total of two(2)continuity's are available. Please add seven and one-half points to your total score for
every continuous improvement.
Total Continuity of Improvement Points:
Conditions of Pavement.
Using the IDOT CRS pavement rating system please select the condition of the road pavement.
(Attach Supporting Information) Note: The score selected will he averaged with the Planning Liaison's
determination.
CRS Score Pavement Category Point Value Check ✓ One
0-4.5 Poor 8
4.6-6.0 Fair 4 ❑
6.1-7.5 Good 1 ❑
7.6-9.0 Excellent 0 ❑
New Alignment 3 ❑
Please explain the above determination:
See attached Roadway Evaluation perfonned by SEC Group,Inc.on December 2,2009,
Proiect Readiness
Projects will receive project readiness points based on their status relative to completion of engineering and
land acquisition.
Point Value
Phase 11 engineering and right of way acquisition completed 20
Phase Il engineering completed and approved by IDOT 15
Phase 1 engineering report completed and has IDOT design approval 10
Phase 1 engineering report completed and submitted to MOT 5
Pre-phase I engineering 0
TOTAL POINTSa
5
Further Proiect Description Information
Highway Designation
Indicate appropriate facility designations within project limits. Please check(),)all that apply
❑ Strategic Regional Arterial ❑ State or Federal Highway
❑ Other Arterial Highway ❑ County Highway
® Collector Road ❑ Township Road
❑ Local Road ® Municipal Road/Property
❑ Strategic Regional Transit Facility ❑ Private Road/Property
(METRA/Park n' Ride) ❑ Park District/Forest Preserve
® Bicycle/Pedestrian Facilities ❑ Transit Facility(Bus Step/Bus Shelters)
Project Description
Please provide a detailed description of the project.
Crystal Lake Road(FAU 0085)from Bull Valley Road(FAU 3860)to Illinois Route 120(FAP 0333)will
be improved for a total length of approximately 11,000 feet. The proposed improvements consist of traffic
signal modernization,intersection capacity improvements,hot-mix asphalt removal,hot-mix asphalt
resurfacing with leveling binder and surface course,pavement patching,spot curb and gutter replacement
and new pavement markings.
Intersections within the project limits will be analyzed to enhance traffic flow and improve turn lane
capacity. Turn lanes will be evaluated and lengthened to bring to current standards. In addition,
substandard traffic signals will be modernized in accordance with the latest standards and technology.
it is the intent of the improvements to enhance intersection capacity,increase the structural integrity of the
pavement structure,enhance safe pedestrian access to specific points of interest and to modernize the
existing substandard traffic signals.
If ueeessary,provide a brief narrative advising the council of any related issues that have not previouslt,
been identified in this application.
The proposed improvements will not require additional right-of=way or easements.and does not involve
apparent environmental issues. We anticipate expeditious approval of a straight forward Categorical
Exclusion(CE)Group I and we are confident the project can maintain the projected schedule.
6
Complete the following project improvement table where appropriate.
lnrpr•ovemenl Before After
Number of unrestricted driving lanes 2 2
Driving Lane width(s)(feet per lane) 12 FT 12 FT
Shoulder width(in feet or indicate if curbed) 3-5 FT 3-5 FT
Overall pavement cross section(in feet) 36 FT 36 FT
Number of signalized intersections within project limits 3 3
Number of parking lanes/spaces 0 0
Continuous bidirectional turn lane(yes or no) Yes Yes
Number of restricted driving,lanes(describe restriction) 0 0
Posted speed limit(s) 30-35 mph 30-35 mph
Fundina
Please note STP funds can only be 80%of the total construction costs. The McHenry Countv
Council of Mayors requires a 20%local match per proiect.
Phase Starting Date Local Funds STP Funds
Phase! Engineering November 2012 $120,000.00 0
Phase 11 Engineering November 2013 $120,000.00 0
Right of Way Acquisition NA NA 0
Construction(w/Engineering 111) June 2014 $465,005,00 $1,500,000.00
Project cost by Fund Source 5705,005.00 $1,500,000.00
Total Prgiecl Cost $2,205,005.00
Total STP Funding Request $1,500,000.00
'Resolution for the 20%match will be provided at a later date.
Scoring Summary
Ranking Criteria Page Maximum Points
Points Received
Available
Multiple Jurisdiction Participation 2 15 0
ADT 3 20 20
Air Quality Benefit 4 1 12 8
Continuity of improvement 5 15 15
Conditions of Pavement 1 5 8 8
Project Readiness 1 5 20 0
Totals 90 51
7
The Council Liaison will verify the information submitted on this application.
J if there are any discrepancies in the information disclosed in this application
/ the project sponsor will be contacted to clarify the issue. if no agreement is
' reached, the full Council will be consulted. Note, any changes to the cost LLB
estimates must be reported to the Planning Liaison immediately. J
Exhibits
t.) Please attach the following exhibits to the completed application form submittal. In order to allow
multiple reproductions,please ensure that all exhibits are suitable for photocopying(maximum paper size
not to exceed i 1 X 17):
A.) A map showing the location of the project within the region:
B.) A map showing the location of the project within the municipality or township;
C.) Any additional project design plans which may be of assistance in evaluating the
project application;
D.) A copy of a recent Board/Council resolution(or minutes)requesting consideration of the
project by the Council of Mayors and the project sponsors ability to fund the required
local match.
B.) Copies of accident reports from the last three years.
Two completed project applications and attachments should be
forwarded to:
McHenry County Council of Mayors
STP Project Applications
16111 Nelson Road
Woodstock, IL 60098
Or submit by email to cldaigle(a,co.mchenry.il.us or fax 815-334-4989.
If submitting by email, please include a PDF copy.
8
REGIONAL LOCATION MAP
CRYSTAL LAKE ROAD (FAU 0085)
FROM BULL VALLEY ROAD (FAU 3860) TO IL RTE 120 (FAP 0333)
INTERSECTION IMPROVEMENTS AND TRAFFIC SIGNAL
MODERNIZATION
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LOCATION MAP
CRYSTAL LAKE ROAD (FAU 0085)
FROM BULL VALLEY ROAD (FAU 3860) TO IL RTE 120 (FAP 0333)
INTERSECTION IMPROVEMENTS AND TRAFFIC SIGNAL
MODERNIZATION
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N:1JoW%mithl2n09\0900l I NICHE McHenry General Consnitations\STP Applications\Crystal Lake Road\M AP-122209-Location.doe
Job Name: STP Application
Job Number: MCHE-090011
Date: December 2,2009
City of McHenry
ROAD EVALUATION FORM
Street: Crystal Lake Road
From: Bull Valley Road To: IL RTE 120
Existing Surface: HMA General Condition: Poor__ __�
Length: 11,000feet Width: 36feet Total Area: 52,820 SY
Additional Paved Areas: 7,500 SY
Aggregate Shoulders: Intermittent -_J ._
Width: 2 feet to 4 feet
Surface Removal: 2 %"asphalt surface removal
Curb& Gutter Condition/Notes: Spot removal and replacement (500 FT)
Patching: Spot repairs after milling Base Repair: Spot repairs after milling
Structure Adjust: 40
Pipe Culverts: None,
Ditching: None.
Driveway R&R: None,
Widening: None.
Pavement Markings: Replace existing pavement markers
4" Line: 27,000,feet 6" Line: 1,600,feet
12" Line: 600 feet 24" Line: 300 feet
L&S: 400 SF
Sidewalk R&R: Spot renioval to eliminate hazards and./or the installation of detectable
warnings (500 SF)
Detectable Warnings: 250 SF
Comments: _Pavement exhibits.severe transverse cracking, longitudinal cracks near pavement
edge, secondary cracking ii ith raveling, .sporadic potholes, and slight rutting and pavement
distortions. PASER Pavement Rating=4.
Calculated by J.15 Revised by 'US
SEC Group, Inc. Date 12123/2009 Date V17009
Smith Engineering Consultants-SEC Automation-SEC Planning Checked by AC Checked by
Date 12/29/2009 Date
PRELIMINARY ESTIMATE OF COST
PROJECT NAME:City of McHenry t Crystal Lake Road(FAU 0085)Improvements and Traffic Signal Modernization
LIMITS: Bull Valley Road(FAU 3960)to Illinois Route 120(FAP 0333)
PROJECT GROSS AND NET LENGTH=11,000 FEET OR 2.09 MILES
ITEM PAY ITEM DESCRIPTION UNITS QUANTITY UNIT PRICE ESTIMATED COST
1 BITUMINOUS MATERIALS(PRIME COAT) GALLON 5,295 $2.00 $10.570.00
2 AGGREGATE PRIME COAT TON 110 $10.00 51,100.00
6 INLET FILTERS EACH 12 $150.00 $1,80000
8 LEVELING BINDER,N70,1' TON 3.130 $70.00 S219.100,00
9 HOT-MIX ASPHALT SURFACE COURSE.MIX'D".N70.2" TON 6,380 $70.00 $446.600.00
10 HOT-MIX ASPHALT SURFACE REMOVAL 2 3/4" SO YD 52.820 S3.50 $184,870.00
11 JAGGREGATE SHOULDERS,TYPE B TON 720 $30,00 $21 600 00
12 CLASS D PATCHES.6' SO YD 1,390 S40.00 S55,600.00
14 COMBINATION CONCRETE CURB&GUTTER REMOVAL&REPLACEMENT FOOT 1,000 S20.00 S20,D00.00
15 PORTLAND CEMENT CONCRETE SIDEWALK REMOVAL&REPLACEMENT SO FT Soo $6.00 $3.00000
16 DETECTABLE WARNINGS SO FT 300 $20.00 S6 000.00
17 MOBILIZATION LSUM 1 S20,000,00 $20,000 00
18 TRAFFIC CONTROL AND PROTECTION LSUM 1 $30.000.00 S30,000 00
22 ISHORT TERM PAVEMENT MARKINGS FOOT 9.000 $1.00 $9.000.00
23 THERMOPLASTIC PAVEMENT MARKING.LETTERS&SYMBOLS SOFT 1,000 $9.00 $9 000.00
24 THERMOPLASTIC PAVEMENT MARKING.LINE 4 INCH FOOT 47,000 $0.50 $23,500.00
25 THERMOPLASTIC PAVEMENT MARKING.LINE 6 INCH FOOT 4,000 $0.70 S2,800.00
26 THERMOPLASTIC PAVEMENT MARKING.LINE 12 INCH FOOT 2.700 $2.50 S6,75000
27 THERMOPLASTIC PAVEMENT MARKING,LINE 24 INCH FOOT 450 $3.00 $1 350 00
28 RAISED REFLECTIVE PAVEMENT MARKER REMOVAL&REPLACEMENT EACH 1,000 $35.0o S35.000.00
30 ITRAFFIC SIGNAL MODERNIZATION LSUM 3 $100.000.00 S300.o00.00
31 IDETECTOR LOOP REPLACEMENT FOOT 2,100 $30.00 $63.000.00
32 DRAINAGE&UTILITY STRUCTURES TO BE ADJUSTED EACH 40 $450.00 $16.000.C-0
EOPC
1 of 1
MCHENRY COUNTY COUNCIL OF
MAYORS
16111 Nelson Road
Woodstock,Illinois 60098
Surface Transportation ProLuram (STP)
Proiect Application for Inclusion
on the Five-Year Proiect List
Before completing the application: below,project sponsors are required to review the current
McHenry County Council of Mayors Methodology available at www.nrchenrycorrntl>dot.ork If
the application is rnissing anh information or does not follow the Councils Methodology, it will
not be ranked or considered for funding
General Information
L) Date of Application January 8 2010
2.) Municipality/Lead Agency City of McHenry
Contact Person Mr.Jon Schmitt—Director of Public Works
Organization
Street 333 South Green Street
City,State,Zip McHenry,IL 60050
Phone (815)363-2186
Fax (815)363-2214
E-mail ischmitt u�ci.mclienry.il.us
3.) Name of Facility to be Improved McCullom Lake Road(FAU 4085)
4.) Project Limits
A. North/West Reference Point/Cross Street Railroad tracks at City limits 800 feet north
of Lakewood Road
Municipality/Township City of McHenry
B. South/East Reference Point/Cross Street Illinois Route 31 (FAU 0336)
Municipality/Township City of McHenry
5.) Project Length 5.600 feet FAU Route Number FAU 4085
6.) Other Project Location Information The McCullom Lake Road corridor serves as a collector route
for many local agencies throughout McHenry County, including McHenry, McCullom Lake,
Johnsburg,and McHenry Township. The McHenry County Prairie Path shared-use path intersects
the route near the northern proiect limits. The route is bordered by the City's Peterson Park,
residential areas and retail areas.
7.) Brief Description of the project The proposed improvements consist of traffic signal
modernization, intersection capacity improvements,widening,hot-mix asphalt surface removal,
lint-mix mphalt recnrfaring with hinA r rrnrrce and carfare rnnrce minnr drainabe imnrovinentc_
pavement patching,detectable warnings,spot curb and gutter replacement and pavement striping.
8.) Indicate primary work type categories (up to a maximum of three). (See CMAP TIP WORK
TYPE CODES attached to this document.)
H-WRS S-MOD H-INTiMP
i
9.) Please check(✓)the stages complete that coincide with the project:
Need K/O Meeting
A kick-off meeting needs to be scheduled with IDOT and the planning liaison. ED
PH 1 Not Initiated El
kick-off meeting has been held but PH I has not begun.
PH 1 Underway ❑
The project sponsor is currently working on PH I engineering.
PH I Complete
PH I has been completed and the municipality is awaiting design approval from]DOT. ❑
Awaiting PH 11 Initiation
The project sponsor has received design approval and is waiting PH 11 initiation. ❑
PH 11 Underway
The project sponsor is currently working on PH 11. ❑
PH II Complete
The project sponsor is awaiting a bid letting. ❑
Note:
L.4PP prgjects do not require PH 1, therefore it is determined that they are awaiting PH 11 initiation.
SCORING CRITERIA
Multiple Jurisdiction Participation
If additional project participants(i.e.adjacent municipality,county,township,IDOT,transit agency,private
developer) are identified,the project will receive an additional five(5) points per additional participant up
to a maximum of fifteen(15)points.
Additional Participant:
Participation Amount: %or$
Contact Person:
Organization:
Street:
City State,Zip:
Phone:
E-mail:
Additional Participant:
Participation Amount: %or$
Contact Person:
Organization:
Street:
City State,Zip:
Phone:
E-mail:
Add five points to your total score for each additional financial participant. A maximum or 15 points is
available.
2
ADT
Please list current ADT and source of ADT:
Current ADT:6,825
Source: Illinois Department of Transportation 2005 ADT count was 6,500. Applying a conservative 5%
increase over the past four(4)years to 2009 equals 6,825.
Please complete the following formula:
Current ADT X 20
10,000
For example,a current traffic count shows a 6,000 ADT of a road segment that needs resurfacing. The
point calculation would be:
6000 X 20 __ 120,000 =12
10,000 10,000
Point Value:
Current ADT(6,825)X 20 =13.7=14
10,000
Point values for this factor will be based on a ratio of the existing ADT to the ADT corresponding to the
maximum point possible. Point value for a project with an existing ADT of 10,000 or more will be 20.
Guidelines fvr Interpretation:
For intersections,the ADT will be considered the average of the ADTs for each approach. if a road project
includes both intersection improvements and road segment improvements, the point value will be based on
the existing ADT for the intersection. The point value for a road resurfacing or reconstruction project,
which does not include intersection channelization, signalization, or other intersection improvements, will
be based on the highest ADT for the road segment.
Alternate Factor for Non-Highway Projects: Point Value Check JV)One
Conditions Requiring Improvement
Facility or service not currently available 20 ❑
Facility or service at or above capacity 14 ❑
Facility or service projected to be at capacity within 5 years 7 ❑
Facility or service not projected to be fully utilized 0 ❑
Air Ouality Benefit
Points are awarded based on project type. Point values vary for different project types are as follows:
Point Value Check(✓1 One
Projects reducing vehicle miles traveled 12
Projects reducing emissions with significant traffic flow improvements 8
New signalization projects(where warranted)
Full intersection channelization
Add lanes projects
Projects reducing emissions with moderate traffic flow improvements 4
Improving existing signals
Bottleneck elimination or auxiliary lane additions
Realignment of offset intersection pairs
Providing a missing road segment link
Consolidation of access(i.e.reducing the number of driveways)
Minor channelization improvements
Projects not producing reduced emissions or traffic flow improvements 0 ❑
Resurfacing and/or widening
Curb and gutter installation or repair
Drainage
Lighting
Continuity of Improvement
Seven and one-half points (7 1/2) will be awarded for each recently completed (within 5 years) or
programmed (by public agencies within 5 years)adjacent improvement up to a maximum of fifteen (15)
points. The proposed project must be compatible with the adjacent improved or programmed project to be
eligible (i.e. a resurfacing adjacent to recent road widening is not eligible). The proposed project must
meet or exceed the capacity of the adjacent improvement.
Adjacent Project: Illinois Route 31 and McCullom Lake Road Intersection Improvements
Brief Project Description: Intersection realignment.widening and traffic signal improvements. Project
included widening and reconstruction of Illinois Route 31 and McCullom Lake Road,including
intersection capacity improvements.
Programming Agency: McHenry Council of Mayors
Programmed
/Completed Year: 2004
Contact Person: Mr.Jon Schmitt
Street: 333 South Green Street
City, State,Zip: McHenry,Illinois 60050
Phone: (815)363-2186
Fax: (815)363-2214
E-mail: ischmitt(@ci.inchenry.il.us
Adjacent Project: Illinois Route 31 and Illinois Route 120 Intersection Improvements
Brief Project Description: Intersection realignment,widening,channelization and traffic signal
improvements. Project will include widening,reconstruction and intersection capacity improvements at the
Illinois Route 31 and Illinois Route 120 intersection.
Programming Agency: McHenry Council of Mayors
Programmed
/Completed Year: 2011
Contact Person: Mr.Jon Schmitt
Street: 333 South Green Street
City, State,Zip: McHenry Illinois 60050
Phone: (815)363-2186
4
Fax: (815)363-2214
E-mail: jschmittaci mchenry it us
A total of two(2)continuity's are available. Please add seven and one-half points to your total score for
every continuous improvement.
Total Continuity of Improvement Points: EM
Conditions of Pavement.
Using the IDOT CRS pavement rating system please select the condition of the road pavement.
(Attach Supporting Information) Note: The score selected will be averaged with the Planning Liaison's
determination.
CRS Score Pavement Cateffory Point Value Check(✓)One
0-4.5 Poor 8
4.6-6.0 Fair 4 ❑
6.1-7.5 Good I ❑
7.6-9.0 Excellent 0 Q
New Alignment 3
Please explain the above determination:
See attached Roadway Evaluation performed by SEC Group, Inc.on December 2,2009.
Proiect Readiness
Projects will receive project readiness points based on their status relative to completion of engineering and
land acquisition.
Point Value
Phase I l engineering and right of way acquisition completed 20
Phase 11 engineering completed and approved by IDOT 15
Phase I engineering report completed and has MOT design approval 10
Phase I engineering report completed and submitted to MOT 5
Pre-phase I engineering 0
TOTAL POINTS
5
Further Proiect Description Information
Hiehwav Designation
indicate appropriate facility designations within project limits. Please check(X)all that apply
❑ Strategic Regional Arterial ❑ State or Federal Highway
❑ Other Arterial Highway ❑ County Highway
® Collector Road ❑ Township Road
❑ Local Road ® Municipal Road/Property
❑ Strategic Regional Transit Facility ® Private Road/Property
(METRA/Park n' Ride) Park District/Forest Preserve
Bicycle/Pedestrian Facilities ❑ Transit Facility(Bus Stop/Bus Shelters)
Proiect Description
Please provide a detailed description of the project.
McCullom Lake Road(FAU 4085)from Illinois Route 31 (FAU 0336)to the northern City limits at the
railroad tracks 800 feet north of Lakewood Drive will be improved for a total length of approximately
5,600 feet. The proposed improvements consist of traffic signal modernization,intersection capacity
improvements,widening,hot-mix asphalt removal,hot-mix asphalt resurfacing with binder course and
surface course,aggregate shoulders,pavement patching,minor drainage improvements and new pavement
markings.
Intersections within the project limits will analyzed to enhance traffic flow and improve turn lane capacity.
Turn lanes will be evaluated and lengthened to bring up to current standards. In addition,the Blake
Boulevard intersection will be evaluated and modernized in accordance with the latest standards and
technology.
It is the intent of the improvements to enhance intersection capacity,increase the structural integrity of the
pavement structure,provide travel lanes with an adequate aggregate shoulder with the ability to support
occasional vehicle loads,enhance safe pedestrian access to specific points of interest,address various
minor drainage issues and to modernize the existing traffic signals at the Blake Boulevard intersection.
If necessarl-,provide a brief narrative advising the council of may related issues that have not preriously
been identifed in this application.
The proposed improvements will not require additional right-of-way or easements,and does not involve
apparent environmental issues. We anticipate expeditious approval of a straight forward Categorical
Exclusion(CE)Group I and we are confident the project can maintain the projected schedule.
6
Complete the following project improvement table where appropriate.
Improvement Before After
Number of unrestricted driving lanes 2 2
Driving Lane width(s)(feet per lane) I 1 FT 12 FT
Shoulder width(in feet or indicate if curbed) 2 FT 4 FT
Overall pavement cross section(in feet) 22 FT 24 FT
Number of signalized intersections within project limits I I
Number of parking lanes/spaces 0 0
Continuous bidirectional turn lane(yes or no) No No
Number of restricted driving lanes(describe restriction) 0 0
Posted speed limit(s) 30 mph 30 mph
Fundin
Please note STP funds can only be 90%of the total construction costs. The McHenry County
Council of Mayors requires a 20%local match aer nroiecL
Phase Starting Date Local Funds STP Funds
Phase 1 Engineering November 2012 $65,000.00 0
Phase 11 Engineering November 2013 $65,000.00 0
Right of Way Acquisition NA NA 0
Construction(w/Engineering 1II) June 2014 $223,290.80 $893,163.20
Project cost by Fund Source $353,290.80 $893,163.20
Total Project Cost $1,246,454.00
Total STP Funding Request $893,163.20
***Resolution far the 20%match will be provided at a later date.
Scoring Summary
Rankine Criteria Page Maximum Points
Points Received
Available
Multiple Jurisdiction Participation 2 15 0
ADT 3 20 14
Air Quality Benefit 4 12 8
Continuity of Improvement 5 15 15
Conditions of Pavement 5 8 8
Project Readiness 5 20 0
Totals 90 45
7
r
r
The Council Liaison will verify the information submitted on this application. '
' if there are any discrepancies in the information disclosed in this application
the project sponsor will be contacted to clarify the issue. if no agreement is L ).
reached, the full Council will be consulted. Note, any changes to the cost L4
estimates must be reported to the Planning Liaison immediately. 'J
Exhibits
l,) Please attach the following exhibits to the completed application form submittal. In order to allow
multiple reproductions,please ensure that all exhibits are suitable for photocopying(maximum paper size
not to exceed I 1 X 17):
A.) A map showing the location of the project within the region;
B.) A map showing the location of the project within the municipality or township;
C,) Any additional project design plans which may be of assistance in evaluating the
project application;
D.) A copy of a recent Board/Council resolution(or minutes)requesting consideration of the
project by the Council of Mayors and the project sponsors ability to fund the required
local match;
E.) Copies of accident reports from the last three years.
Two completed project applications and attachments should be
forwarded to:
McHenry County Council of Mayors
STP Project Applications
16111 Nelson Road
Woodstock, IL 60098
Or submit by email to cldaigle((ir,co.mchenry.il.us or fax 815-334-4989.
If submitting by email, please include a PDF copy.
8
REGIONAL LOCATION MAP
MCCULLOM LAKE ROAD (FAU 4085)
FROM IL RTE 31 (FAU 0336) TO NORTH CITY LIMITS
WIDENING AND TRAFFIC SIGNAL MODERNIZATION
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LOCATION MAP
MCCULLOM LADE ROAD (FAU 4086)
FROM IL RTE 31 (FAU 0336) TO NORTH CITY LIMITS
WIDENING AND TRAFFIC SIGNAL MODERNIZATION
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Job Name: STP Application
Job Number: MCHE-090011
Date: December 2,2009
City of McHenry
ROAD EVALUATION FORM
Street: McCullom Lake Road t 4
From: IL RTE 31 To: North City Limits
Existing Surface:HAM General Condition: Poor
Length; _5 bOD feet Width: 22 feet Total Area: 22.700 SY
Additional Paved Areas: 8 200 SY
Aggregate Shoulders: from 8S0'South of Blake Blvd to North City limits-Needs repair.
Width: 2 feet lo 4 feet
Surface Removal:_3 % "asphalt surface removal
Curb& Gutter Condition/Notes:_Spotrensoval and replacement (300 FT)
Patching: Spot repairs a ?er mng Base Repair: Spot rpairr aver milling
Structure Adjust: 10
Pipe Culverts: _ 250 feet of removal and replacement at driveways and intersections
Ditching: _1 000 feet behveen driveways to improve existing open drainage system
Driveway R&R 500 SY
Widening; Lane widening from I feet to 12,foot lanes and radii widening at intersections
without curb and Rutter (1 000 SY)
Pavement Markings: Replace existing naverrtent markers
4" Line: 27 000 feet 6" Line:-1,600 feet
12" Line: 600 feet 24" Line: 00 feet
3
L&S: 400 SF
Sidewalk R&R:_Spot removal to eliminate hazards and for the installation ofdetectable
warninbs (350 SF)
Detectable Warnings: 200 SF
Comments: Pavement exhibits severe transverse crackiM longitudinal cracks near pavement
ewe secondary cracking with raveling, sporadic potholes and slight rutting and pavement
distortions PASER Pavement Rating=4
Calcufated by JJS Revised by JJS
SEC Group, Inc. Date 1211912C09 Date 102009
Smith Engineering Consultants•SEC Automation-SEC Planning Checked by AC Checed by
Date 1212972009 Date
PRELIMINARY ESTIMATE OF COST
PROJECT NAME.,City of McHenry I McCullom Lake Road(FAU 4086)Improvements and Traffic Signal Modernization
LIMITS: Illlnots Route 31)FAU 0336)to North City Limits
PROJECT GROSS AND NET LENGTH=5.600 FEET OR 1.06 MILES
ITEM PAY ITEM DESCRIPTION UNITS QUANTITY UNIT PRICE ESTIMATED COST
BRUMINCUS MATERIALS(PRIMECOATI GALLON 2.36C $200 S4.72000
F54
AGGREGATE PP.IME COAT) TON 50 $10 00 $500.CC iri EARTH EXCAVATION 'ICENING) CU YO 500 $45 00 S22500 DO
SEED'NG SPECIAL SO YO 6,000 $600 33600000
PERIMETER EROSION BARRIER FOOT 5,000 $300 315.000 CO
INLET FILTERS EACH 12 $150 Co S1 90000
AGGREGATE BASE COURSE TYPE B 12" TON 880 E20.00 51350800
8 HOT-MIX ASPHALT BINDER COURSE,IL-19 0,N50,2 114" TON 3,210 $70 00 $224.700 00
9 HOT-MIX ASPHALT SURFACE COURSE M'X"D",N50,1 VT' TON 2,140 $70.00 8'49 800 00
10 HOT-MIX ASPHALT SURFACE REMOVAL 3 1/Z" SO ID 22.300 $3 50 $78.050 00
11 AGGREGATE SHOULLERS.TYPE B TON 280 $30 DO S5 400 00
12 CLASS C PATCHES,8" SQ YO 590 $40 00 323600,10
13 AGGREGATE BASE REMOVAL&REPLACEMENT 12" SQ YO 240 $30 00 $7.200 00
14 COMBINATION CONCRETE CURB&GUTTER REMOVAL&REPLACEMENT FOOT 300 $20 00 $6,000 00
15 1PORTLAND CEMENTCONCRETE SIDEWALK REMOVAL&REPLACEMENT SO FT 360 $6.00 S2 10000
16 DETECTABLE WARNINGS SO FT 200 $20.00 $4,000 00
17 MOBILIZATION LSUM 1 $15.D0000 $15.06000
18 TRAFFIC C ONTROL AND PROTECTION LSUM 1 $25.00000 $2500000
19 PIPE CULVERT REMOVAL&REPLACEMENT FCOT 250 350,10 $12,5CO 00
20 GRADING S SHAPING:ITCHES SPECIAL FCOT 1,000 125^_0 $2500000
21 DRIVEWAY PAVEMENT REMOVAL&REPLAC=MENT SO YD 500 $35 CO $17 5CO 00
22 SHORT TERM PAVEMENT MARKINGS FOOT 5.000 $1 00 55.000.00
23 THERMOPLASTIC PAVEMENT MARK-.NG.LETTERS&SYMBOLS SO FT 4DO $S.OD $3.500.00
24 THERMOPLASTIC PAVEMENT MARK'.NG L'NE 4 INCH .-COT 27.000 SO 50 S13 50000
25 THERMOPLASTIC PAVEMENT MARKING LINE 6INCH FOOT 1 600 $070 $1.12000
26 THERMOPLASTIC PAVEMENT MARKING.LINE 12 INCH FOOT 600 $250 $1,50o 00
27 THERMOPLASTIC PAVEMENT MARKING.LINE 24 INCH FOOT 300 S3 00 S900 Co
28 RAISED REFLECTIVE PAVEMENT MARKER REMOVAL 8 REPLACEMENT EACH 200 $35 00 S7,C0000
29 TP,AFKIC SIGNAL MODERNIZATION LSUM 1 $100.00000 S1o000000
30 DETECTOR LOOP REPLACFMFNT F007 540 S30.00 $1620000
31 CRA'.NAGE&UTILITY STRUCTURES TO BE ADJUSTED EACH 10 $400 00 $4,000 00
8 L
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1of1
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Douglas K. Maxeiner, City Administrator
FOR: January 18, 2010 Regular City Council Meeting
RE: Sanitary Sewer System Improvements at the Wastewater Treatment Plants
ATTACHMENTS: 1) Project Schedule
2) Metropolitan Pump Company Quote
3) Huber Technology Quote
4) SEC Group, Inc. Engineering Services Agreement
Background. On March 30, 2009, the City Council approved an engineering service agreement
with SEC Group, Inc. to design sanitary sewer system improvements at both the Central and
South Wastewater Treatment Plants (CWWTP and SWWTP). The agreement covered
engineering, surveying and construction services for the following: 1) modifications to the raw
wastewater pumping station at the CWWTP; 2) construction of a sanitary force main from the
CWWTP to the SWWTP; 3) installing fine screen unit at the SWWTP; and, 4) an evaluation of
operations at each plant to keep the facilities operating effectively for a ten-year life expectancy.
Analysis. SEC Group, Inc. has grouped the various components of the project into two separate,
biddable projects. The first component is the installation of the force mains directing waste
material from the CWWTP to the SWWTP. The second group of components includes the
installation of a fine screen unit at the SWWTP as well as modifications to the pumping station
at the CWWTP.
Bid documents are complete for the second group of components for the project. However,
some equipment can only be obtained from a sole source provider. As such, staff is
recommending the purchase of the screen unit for the SWWTP from Huber Technology in the
amount of$123,558 and the pump equipment for the CWWTP from Metropolitan Pump
Company in the amount of$74,155. Quotes and specifications have been attached for each sole
source quote. Buying this equipment directly from the sole source vendor rather than through a
third parry contractor will reduce the cost for the equipment and expedite delivery.
SEC has also completed the bid documents for the force main installation and construction but is
waiting on finalization of the project easements and final approval from the IEPA for a
modification to the previously received construction permit before bidding the project.
SEC Group, Inc. has also completed the evaluation of operations at each plant. As previously
shared with the City Council, the evaluation recommends consolidating the treatment of solids at
the SWWTP. The treatment of wastewater solids is the final step of wastewater treatment prior
to landfill disposal. Handling all solids at the SWWTP will require expanding the solids
handling building to add a new belt filter press and to accommodate the relocation of the gravity
belt thickener from the CWWTP. Modifications at the CWWTP will require installation of a
screen unit and abandonment of the primary clarifiers. SEC has provided the attached
engineering services agreement for the engineering design, bidding assistance and construction
observation for the solid handling system upgrades.
The installation of the conveyance lines and consolidating the wastewater solids treatment are
the first steps toward abandoning the CWWTP while providing the sanitary sewer system more
flexibility to handle additional capacity. This investment is also a cost effective means to keep
the CWWTP in operation for a minimum of ten additional years.
Recommendation. Staff recommends the following:
1) Waive the bidding requirements and purchase equipment from the sole source
provider of the screen unit for the SWWTP from Huber Technology in an amount not
to exceed $123,558;
2) Waive the bidding requirements and purchase equipment from the sole source
provider of the pump equipment for the CWWTP from Metropolitan Pump Company
in an amount not to exceed$74,155;
3) Authorize bidding for the raw wastewater pump station improvements at the
CWWTP, construction of the screen unit building at the SWWTP, and the
construction of the wastewater conveyance lines between the CWWTP and SWWTP;
and,
4) Approval of an engineering services agreement with SEC, Inc. for the engineering
design, bidding assistance and construction observation for the solids handling system
upgrades in an amount not to exceed $341,950.
SEC Group, Inc,
An HR Carpaw
McHenry Sanitary Sewer System Improvements
Project Schedule
1. January 18,2010 City Council Meeting
• OK to pre-purchase screen unit and pumps
• OK to bid force main and site work
• Approval of Engineering Service Agreement for Solids Handling
2. Equipment Pre-Purchase -Week of 1/25/10 $200,000
• Expect delivery of equipment by end of July 2010
3. Site Work(Screen unit and pump station) $500,000
• Advertise 1/20/10
• Bid Pick-up 1/25/10
• Pre-Bid Meeting 2/3/10
• Bid Opening 2/16/10
• Award 3/1/10(council meeting)
• Pre-Con 3/17/10
• Substantial completion 10/29/10
• Final completion 11/26/10
4. Obtain Easements from Golf Course
• Assume approval at GC meeting on 1/25/10
5. Force Main $2,300,000
• Advertise 2/1/10
• Bid Pick-up 2/2/10
• Pre-Bid Meeting 2/17/10
• Bid Opening 2/16/10
• Award 3/15/10(council meeting)
• Pre-Con 3/31/10
• Substantial completion 10/29/10 F Begin pumping raw sewage
• Final completion 11/26/10
6. Solids Handling
• Equipment pre-purchase 6/28/10(council meeting) =$600,000
• Request OK to Bid 7/26/10(council meeting)
• Anticipate permits in hand 7/30/10
• Advertise 8/2/10
• Pre-Bid Meeting 8/18/10
• Bid Opening 8/31/10
• Award 9/13/10(council meeting) $1,700,000
• Pre-Con 9/29/10
• Substantial completion 5/31/11 E-Begin pumping sludge
• Final completion 6/30/11
w METROPOLITAN
PUMP COMPANY QUOTATION
A DWtslon of METROPOLITAN INDUSTRIES, INC.
37 FORESTWOOD DR.•ROMWALLE,IL60446-1343 Page 1 of 2 D EC 2 3 2009
(815)886-9200 0 FAX(815)886-4573
www.metropolitanind.com PROJECT: WWTP Replacement Equipment
TO: Mr.Ed Coggin McHenry,IL
Smith Engineering BIDS DUE: ASAP
We are pleased to provide a QUOTATION on the following equipment for the subject project.
Pump#1 Motor&VFD
Qty Description
1 25 hp,1200 rpm,460v,3ph,324VP frame,premium efficient, inverter duty motor
1 25 hp max at 480 VAC,3 phase VFD in a NEMA 1 enclosure classic bypass w/non-fused disconnect
VFD only,interconnection,wiring,programming,field labor, etc.by others.
1 Laser Alignment. Note that the diameter of the hold in the concrete must be 2"larger in diameter than
the top coupling's largest diameter to complete the laser alignment. If the diameter of the hole is not
large enough a laser alignment will not be possible.
i Freight to jobsite
1 (1)Day of start-up
Your cost for the new motor,alignment and VFD described is: $17,658,00
TAXES NOT INCLUDED
Your adder if new shafting is required for Pump#1 is$1,858.00. Please note that this is for equipment only,installation
is to be by others. Shafting lengths need to be field verified by the engineer.
Pump#3 Motor&VFD
Qty Description
1 25 hp, 1200 rpm,460v,3ph, 324VP frame,premium efficient, inverter duty motor
1 25 hp max at 480 VAC, 3 phase VFD in a NEMA 1 enclosure classic bypass w/non-fused disconnect
VFD only,interconnection,wiring,programming,field labor,etc.by others.
1 Laser Alignment.Note that the diameter of the hold in the concrete must be 2"larger in diameter than
the top coupling's largest diameter to complete the laser alignment. If the diameter of the hole is not
large enough a laser alignment will not be possible.
1 Freight to jobsite
1 (1)Day of start-up
Your cost for the new motor,alignment and VFD described is: $17,668.00
TAXES NOT INCLUDED
Your adder if new shafting is required for Pump#3 is$1,858.00. Please note that this is for equipment only,installation
is to be by others. Shafting lengths need to be field verified by the engineer.
This quotation is continued on the next page.
TERMS: Net 30 days from date of Invoice.All invoices are payable in full when due,with no retainage allowed.
THIS QUOTATION,SUBJECT TO THE CONDITIONS ON THE REVERSE SIDE HEREOF,MAY BE ACCEPTED ONLY BY SIGNING ONE COPY OF THIS QUOTATION AND RETURNINe IT To
METROPOLITAN PUMP CO.NOT LATER THAN THE DATE INDICATED ON THE FACE HEREOFAFTER WHICH THIS QUOTATION IS VOID.THIS OUOTAnONAFTER ACCEPTANCE BY BUYER MAY
BE CANCELLED BY ErrHER PARTY WITH NO PENALTY ONLY IF ENGINEER FAILS TO APPROVE SELLERS APPROVAL BROCHURE.
Accepted: Estimate No: DD121509MN
Firm: Submitted: December 15,2009
By: Void after: 30 Days
Title: Prepared By: Ken Turnquist
McHenry.WwTPReplacementEquipmentl2-15-09.gte
1VjC�TROPOLITAN
PUMP COMPANY QUOTATION
A Division of METROPOLITAN INDUSTRIES, INC.
37FORESMOOD DR.-ROMEOVILLE,IL60446-1343 Page 2 Of 2
(815)886-9200 FAX(815)886-4573
www.metropolitanind.com PROJECT: WWCP Replacement Equipment
McHenry, IL
The INSTRUMENTATION SYSTEM will include the following:
Pump #4 New Pump
Qty Description
1 Aurora model 612 6x8x15 vertical non-clog pump
1 Laser Alignment. Note that the diameter of the hold In the concrete must be 2"larger in diameter than
the top coupling's largest diameter to complete the laser alignment. If the diameter of the hole is not
large enough a laser alignment will not be possible.
1 Freight to Jobsite
1 (1)Day of start-up
Your cost for the new pump and alignment described is: $33,265.00
TAXES NOT INCLUDED
Your adder If new shafting is required for Pump#4 is$1,858.00. Please note that this is for equipment only, installation
is to be by others. Shafting lengths need to be field verified by the engineer.
NOTES&CLARIFICATIONS
-This proposal is based upon information received from Smith Engineering. No drawings or specifications were available.
-Pump, motor and shafting cost Is based on information provided by Smith Engineering.
-The new motor will mount to the existing motor base provided base is in good condition. A new motor base not included.
-The diameter of the hole in the concrete below the top coupling needs to be at least 2"larger in diameter then the largest diameter
of the top coupling to be able to complete a laser alignment.
-This proposal is for equipment only, any interconnection wiring,communication,programming, or field labor is not included with
this proposal.
-Any additional service trips other than the(1)day of start up included will be billed separately.
INCLUDED: Equipment listed above only.
NOT INCLUDED: Unloading,installation,conduit, piping,valves,wiring, concrete,anchor bolts, utility meter,permits,
meter socket,controls, motor base,performance bonds and anything not listed above.
Please contact us if we can furnish you with submittals or be of further service.
TERMS: Net 30 days from date of Invoice.All invoices are payable In full when due,with no retainage allowed.
THIS QUOTATION,SUBJECT TO THE CONDITIONS ON THE REVERSE SIDE HEREOF,MAY BE ACCEPTED ONLY BY SIGNING ONE COPY OF THIS QUOTATION AND RETURNING IT TO
METROPOLITAN PUMP CO.NOT LATER THAN THE DATE INDICATED ON THE FACE HEREOF AFTER WHICH THIS CUOTATION IS VOID.THIS OUCTATION AFTER ACCEPTANCE SY BUYER MAY
BE CANCEL LED BY EITHER PARTY WITH NO PENALTY ONLY IF ENGINEER FAILS TO APPROVE SELLERS APPROVAL BROCHURE.
Accepted: Quotation No: DD121509MN
Firm: Submitted: December 15,2009
By: Void after: 30 Days
Title: Prepared By: Ken Tumquist
McHenry.W WTPReplacementEquipment12-15-09.gte
STANDARD CONDITIONS OF SALE
(Domestic Shipments)
1.TERMS
Standard terms are net thirty days from date of invoice.Products are sold F.O.B.Factory unless otherwise stated.A 2%per month service charge is added to overdue accounts.
It is understood that the purchaser agrees to pay any end all costa incurred in collecting delinquent accounts,Including by way of dlustralion but not limited to:reasonable attorney
fees;costs Of witnesses and expert witnesses,Including travel from point of origin and return,subsistence end recompense for time lost from regular occupation;court costs,
depositions,transcripts.eta.
Quotations are subject to acceptance within thirty days from the date,and In the Interim,are subject to changes in price or other particulars upon notice.
All offers to purchase,quotations,and contracts of sales are subject to fine)acceptance by Metropolitan Pump(hereinafter called the Companh at its office at Romeovllle IL:and sham
be and constitute an Illinois Contract,subject to the laws of the State of Illinois.
2.SALES AND SIMILAR TAXES
Sales,use,occupational,exclse,or other similar taxes are not Included In the prices quoted and if this Vansadbn Is subjected to any such tax by any taxing authority whatever,the
same must be added to the purchase price.
3.DEUVERIES
The Company shall be under no liability for failure to make deliveries where such failure to deliver may be due to fires,strikes,accidents,labor or transportation difficulties,car short-
age,failure to obtain deliveries of materials,action of any State,Federal or local governments or other causes beyond its reasonable control.
4.ESTIMATED SHIPPING WEIGHTS
The Company will not be responsible for the accuracy of shipping weights submitted In quotations,as these weights are estimated weights,for use In computing probable freight
charges.
5.GUARANTEES
RATED OUTPUT
The Company guarantees that the apparatus manufactured by it will deliver successfully Its output as indicated on the nameplate,provided such apparatus Is properly installed and
maintained,correctly lubricated,operated under normal conditions and with competent supervision.
REPLACEMENT OF DEFECTIVE MATERIAL.
Any parts which show faulty workmanship or material will be repaired or replaced without charge.F.O.B.Company's works,provided such defects develop under normal and proper
use within three months after date of shipment and provided Purchasar shaft give notice in writing to the Company and a chance to Inspect such defects before repairing or altering the
product in any way.The correction of such defects by repair or replacement by the Company shell constitute a fulfillment of its obligation to the Purchaser.
NON-UABIUTY FOR LOSS OR DAMAGE
The Company will not be responsible for or sable for any loss or clumage resulting from Improper storage or handling prior to placing the apparatus In service and will not assume any
responsibility,expense or liability for repairs made outside Its works without proper written consent of Lire company.The Company will not be responsible or liable for any damage or
loss resulting from Installation or operation in any manner not complying with installation or operating instructions or drawings or with the ratings marked thereon.
CONTINGENT LIABILITY
The Company will not be responsible or liable In any way for consequential damage or contingent liability resulting from nondelivery,late delivery,function,malfunction or nonfunction
or any equipment sold hereunder or resulting from any service provided or from malfeasance or nonfeasance of any service provided hereunder.
& CHANGES
In event the Purchaser finds it necessary to make changes In the work to be performed hereunder,he may do so only by written order.If such changes cause an Increase or decrease
In the amount due for apparatus sold hereunder,or in the time required for completion of resulting order,an equitable adjustment shall be made and the order shall be modified
accordingly.
7.TERMINATION
In the event Purchaser,due to good and sufficient cause,desires to effect cancellation of sales or services sold hereunder,notice shall be given In writing to the Company.
The Company shall thereupon,as directed,cease work and deliver to the Purchaser all completed and partially completed articles and materials and work In process.The Purchasersham
pay the Company the following:
(a)The price provided in the order for all articles or materials which have been completed prior to termination.
(b) Actual expenditures made by the Company In connection with the Incompleted portion of the order,Including reasonable cancellation charges paid by the Company for which it may
be liable on account of commitments made under the order.
(c)Reasonable estimated profile on the incompletsd portion of the order mutipned by the percentagb of compietlon of the incompleted portion of the order.
8. DEFERRED DELIVERIES
Deferred deliveries are subject to Company's approval.Should the Purchaser for good and sufficient cause desire that we hold up or defer deliveries until some later day,same shall
be acceptable on the following conditions only.
(a) Deferment period is not to exceed sixty days,at the and of which time,if no release is given.Company reserves the right to render invoice and make shipment of the com-
plated portion of order to destination specified in Purchaser's order,or to warehouse such apparatus at Purchaser's expense.
(b) On the incompleted portion of the order,If release Is not given by the Purchaser at the expiration of sixty days,the Company reserves the right to make a cancellation charge
on the same conditions and terms of payment as outlined above under"Termination."
9. PATENTS
The Company certifies that to the best of its knowledge the apparatus sold hereunder does not infringe any Letters Patent granted to others by the United States of America or by any
country foreign thereto.The Company does not assume any responsibility or liability for any claim of Infringement brought against the Purchaser,its successors.assigns,customers
or users of Its product
10. PAYMENTS
If,in the judgment of the Company,the financial condition of the Purchaser at any times does not Justify continuance of the production or shipment on the terms of payment specified,
the Company may require full or partial payment In advance.
Pro rate payments shall become due as shipments are made.If shlpmems are delayed by the Purchaser,payments shall became due from date when the Company is prepared to
make shipment If manufacture is delayed by the Purchaser,payment shall be made based on the contract price and the percentage of completion.Apparatus held for the Purchaser
shall be at the risk and expense of the Purchaser.
11. FEDERAL AND STATE LAWS
The Company,to the best of its knowledge.is complying with The Fair Labor Standards Act,Public Contracts Act and all other applicable Slate and Federal taws,and the orders and
regulations Issued thereunder.
12. GENERAL
There are no understandings,agreements or warranties,either verbal or written,relating to the apparatus sold hereunder that are not fully expressed herein and no change In the terms "
hereof may be made except by a writing signed by both parties.
No statement,recommendation or assistance made or offered by Company through Its representatives to the Purchaser or his representatives in connection with the use of any
product sold by us shall be or constitute a waiver by Company of any of the provisions hereof or change the purchaser's liability as herein defined.
Seller represents that with respect to the production of the articles and/or
the perbrmance of the services hovered by this proposal,it has fully complied .
with Section 12(a)of the Fair Labor Standards Act of 1938.as amended.
PROPOSAL HUBER
IQ002692
Date: 12/7/2009
To: City of McHenry, IL �� 2
333 South Green Street ID, : L900)9
McHenry, IL 60050
Reference: McHenry, IL
Subject: Watewater Screen and Washpress proposal
We are pleased to subm it the following scope of equipment based on the design criteria.
Huber Technology will supply a system to meet the intent and spirit of the requirements
regarding all technical aspects and screening performance.
Huber Technology offers to furnish the following described materials and equipment
and/or services at the prices stated herein and in accordance with the Conditions of Sale
and other provisions specifically contained or referenced herein. Purchaser's
acceptance of this purchase price whether by issuance of a purchase order or otherwise,
or acceptance of delivery of the Products and/or service furnished hereunder, shall be
considered acceptance by the Purchaser of all the Conditions of Sale and other
provisions contained or referenced herein, notwithstanding any statement in Purchaser's
acceptance or order to the contrary.
Huber Technology hereby objects to and rejects any proposal by Purchaser to modify,
amend, limit, add to, or delete any of the Conditions of Sale or other provisions
contained or referenced herein unless w ith the written acceptance by Huber Technology.
The purchaser is responsible for reading all information contained in this supply contract.
Huber Technology's scope is limited to our offering specifically listed in this
proposal and only relates to the sections identified in our scope letter. Huber
Technology will not be held responsible for the supply of any equipment and/or services
not specifically detailed in this document. Detailed installation instructions are provided
with the shop drawings. Changes to the attached Scope of Supply that affect costs will
be handled through a change order.
This proposal and the concept of the system are the intellectual property of Huber
Technology and are subject to legal copyright. The contents of this proposal shall not be
disclosed to any third party without the expressed written consent of Huber Technology.
We would also like to point out that national and international patents protect parts of our
systems. Huber Technology reserves the right to alter the proposed system in order to
incorporate technical advances realized after the date of this proposal.
9805 NoithCross Center Court, Suite H, Huntiersville, NC. 28079
Office (704) 949-1010 / Fax (704) 949-1.020 / www.liuber-technolorgy.com
Page 1 of 11
HUBER
�d*44!1 . .
Thank you for your consideration on this m after. We look forward to a successful project.
If you have any questions please refer to Huber Technology, Mr. Gary Wesselschmidt,
(816) 623 9955, or our representative Gasvoda and Associates, Inc., Mr. John Greaney,
(708) 891 4400.
Sincerely,
Gary Wesselschmidt
Huber Technology, Inc.
Central Regional Sales Manager
Enc.
9805 NorthCross Center Court, Suite H, H-untersville, NC. 28078
Office (704) 949-1010 / Fax (704.) 949-1020 /www.Eiuber-technology.com
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HUBER
Scope Letter
1 1 Step Screen®Series:
Model: SSF- HE 4000x726x6
Including:
• 304 Stainless Steel Construction
• Channel width: 36" (900 mm)
• Screen width: 28.60" (726 mm)
• Bar spacing: 1/4" (6 mm)
• Inclination: 500
• Lamella thickness: 0.08" (2 mm)
• Screen Covers in 304 stainless
• Support legs in 304 stainless
• All stainless steel components pickled and passivated
for perfect finishing and corrosion protection
• Gear motor drive mechanism Class 1 Division 1, 460
VAC, 60 Hz, 3 phase, 2 HP, S.F. 1.15
• Home position proximity sensor
2 1 ROTAMAT WAP Screening Wash Press
Model: WAP 2
Including:
• 304 Stainless Steel Construction
• TEFC geared motor, Class 1 Division 1, 5-HP, 460 VAC,
3 phase, 60 Hz, S.F. 1.15
• Support legs
• Discharge pipe with endless bagging attachment
• Enclosed feed trough
• Three (3) washing points with two (2) solenoid valves,
Class 1 Division 1, 120 VAC, 60Hz, 1" brass body
3 1 Control Panel
• One (1) NEMA 4X stainless steel control panel
• Main disconnect, circuit breaker type
• Motor starters
• Control power transformer, 480-120 VAC, with branch
circuit fuses
• PLC control, Allen Bradley Micrologix 1200
• Operator interface, Allen-Bradley Panelview Micro 300
• Power Monitor
• Control power transformer
• Pushbuttons
• Selector switches
• Differential level sensor
4 1 Start-up services
9805 NorthCross Center Court, Suite H, Huntersville, NC. 28078
Office (704) 949-1010 / Fax (704•) 949-1020 / www.huber-technology.com
3of11
HUBER
�9=10401
. .
• One (1) trip two (2) days onsite for inspection of
installation, equipment start-up and operator training for
step screen and wash and press
• Additional services are available on a per diem rate
upon request
9805 NorthCross Center Court, Suite H, Huntersville, INC. 28078
Office (704) 949-1010 / Fax (704) 949-1020 / www.huber-teclinology.com
4of11
HUBER
Pricing:
1 Step Screen—SSF as described above Included
2 Wash and Press unit as described above Included
3 Control Panel as described above Included
4 Manufacture's services as described above Included
5 TOTAL $123,558.00
Notes:
All electrical interconnections,wirings and terminations between the equipment and electrical
components to be provided by installing contractor.
Please note that Huber quoted price is based solely upon the scope of supply as listed in this
proposal. Any deviation from this scope of supply may result in additional charges to be handled
through a change order.
9805 NorthCross Center Court, Suite H, Huntersv€Ile, EEC. 28078
Office (704) 949-1010 / Fax (704) 949-1020 /www.huber-technology.com
5of11
HUBER
�15103.1
r •
Terms and Conditions
The proposal is dependent on the attached Huber Tec hnology, Inc. Standard Terms and
Conditions. Special attention shall be drawn to the limitations of liability and exclusion of
consequential damages set forth in paragraph 16 of these terms. Agreement to such
limitations and exclusions is a requirement of our normal business practice. This
proposal is made on the assumption that you will so agree.
Special Information and Exceptions
• Price does not include any unloading or any applicable fees or taxes (Local,
Federal, or Final Destination)
• Prices in US Dollar
• F.O.B Jobsite
• Price does not include installation or building modifications
• Quotation is valid for 60 days starting from the date of this proposal.After
expiration of validity of proposal, pricing is subject to The London Metal
exchange index to account for significant fluctuations for steel, stainless steel
finished products, stainless steel coil.
Terms of Payment
10% upon approved subm ittals (net 30 days)
80% upon delivery (net 30 days)
10 % upon start-up (net 30 days)
Submittals
Huber Technology will provide the following documentation to the contractor per the
following schedule:
• Five (5) copies or as per specification of submittal shop drawings 6 to 8 weeks
after acceptance of written purchase order
• Three (3) copies or as per specification of Huber Technology O&M manuals prior
to equipment start-up
Shipment
Huber Technology will maintain the following schedule:
• Submittals 6-8 weeks after acceptance of purchase order
• Equipment delivery 20 weeks after approved submittals or notice to proceed
• O&M manuals prior to equipment start-up
Accessories
This proposal includes only those items specifically mentioned in the equipment
descriptions. Any items which may be necessary for the operation of the equipment, but
are not specifically mentioned, such as motors, drives, controls, or supports, are to be
supplied via additional quotation separate from this offering.
9805 NorthCross Center Court, Suite FI, I-luntersville, PAC. 28078
Office (704) 949-1010 / Fax (704) 949-1020 /www.huber-technology.com
6of11
HUBER
Abrasion or Corrosive Materials
The environment or materials the equipment may be exposed to may be.abrasive or
corrosive. This proposal makes no representation or warranties concerning the service
life of the equipment against such abrasion or corrosion. Chloride levels and H2S levels
shall be kept below the following values:
• Chloride < 200 mg/I
• H2S < 6 ppm
Purchase Orders
All purchase orders are to be faxed or mailed to:
Huber Technology, Inc.
9805 NorthCross Center Court, Suite H
Huntersville, NC 28078
Phone: (704) 949-1010
Fax: (704) 949-1020
All purchase orders are subject to acceptance by Huber Technology, Inc.
Warranty
We provide a one (1)year standard warranty. The performance of this equipment is
contingent upon the equipment being operated cleaned and maintained as per Huber
Technology's instructions; all replacement components being purchased from Huber
Technology and the effluent characteristics being per the design specification.
Exclusions
• Financing
• Cranes and/or lifting devices
• Unloading and/or storag a of equipment on jobsite
• Local, State or Federal taxes or fees
• Foundation design and engineering (Huber will furnish equipment drawings
and data)
• Utilities for erection, installation and operation
• Gauges and instrumentation not specifically described in our scope of supply
• Interconnecting wiring, conduit, piping, tubing, valves, fittings, etc. between the
equipment and other equipment and/or control devices and control panel.
• Tools, oil, grease, or grease gun, dumpster
• All electrical interconnections, wirings and terminations between the
equipment and electrical components to be provided by installing contractor
Project Management
Huber will appoint a Project Manager for the duration of the contract. Project
Management services are included in this package and are as follows:
• Provision of a complete critical path project schedule for Huber equipment
• Coordination with manufacturing on material procurement and construction to
ensure Huber commitments are maintained.
9805 NorthCross Center Court, Suite H, Huntersville, NC. 28078
Office (704.) 949-1010 / Fax (704) 949-1020 /www.huber-technology.com
7of11
HUBER
Erection,training and Start-up assistance
Service can normally be made within two (2) weeks after Huber's receipt of service
request. Huber will provide additional erection and start-up su pervision, which is not
specifically included in the scope of our supply. For such additional services the
purchaser shall pay $ 1000.00 per day (USD) plus expenses, for eight hours per day:
• At the request of the purchaser, overtime service will be provided at a rate of
1.5 times the regular rate for weekdays, and 2.0 times the regular rate for
weekends.
• Expenses are defined as the costs of travel from Huber's location to the point
of installation and return; together with accommodation and living expenses
during the period of service.
• The charges shall be made for all time involved, including delays which are
beyond Huber's control.
Equipment Standard
Any deviations from the Huber standard mechanical and electrical specifications, which
are not the owner's preference, must be discussed and agreed upon.
Shop painting
Gears and motors will receive three layers of coating, two-layer primer and a finishing
layer with synthetic resin varnish.
9805 NorthCross Center Court, Suite H, Huntersville, NC. 25078
Office (704) 949-1010 / Fax (704) 949-1020 /www.huber-technology.com
8of11
HUBER
Huber Technology, Inc.
Terms and Conditions of Sale
1. GOVERNING TERMS: The Terms and Conditions shall exclusively govern the sale of equipment,
components and related services by Huber to Purchaser. Acceptance of Huber's offer or
counteroffer by acknowledgement is expressly limited to these terms and conditions and those
stated in any Huber proposal or acknowledgement. Huber hereby gives notice of objection to any
different,or additional terms which may be proposed or contained in any document forwarded by
Purchaser. No other terms or conditions or modification of these terms shall be binding upon
Huber unless specifically accepted in writing by an authorized representative of Huber. Merely
signing a purchase order or other document as a condition of payment shall not be deemed a
specific acceptance of terms therein by Huber. The terms and conditions in a Huber proposal
acknowledgement take precedence if inconsistent with those stated below.
2. PRICING: Unless otherwise stated therein, prices quoted are valid for acceptance within 60 days
of a Huber proposal. If purchaser causes or requests delays in manufacture or shipment beyond 6
months from acceptance of a Huber proposal, Huber shall have the right to price increase based on
actual escalation in labor, material,overhead, and component costs,and the right to payment of
reasonable storage costs, if applicable.
3. PAYMENT TERMS: Huber will extend credit to Purchaser and accept payment of the full net
invoice within 30 days of receipt by Purchaser,subject to a satisfactory credit check and approval
by the Huber Credit Department. Should any investigation reveal grounds for insecurity of payment
at any time, Huber reserves the right to demand payment terms which adequately assure Huber of
Purchaser's expected payment or to withhold shipment until such terms are reached or payment is
received. Late payments shall be subject to a 1.5%per month finance charge.
4. RETAINAGE:Retainage, in any case,is limited to 10%of the contract value and is due upon
completion of the terms of the contract.
5. TAXES: Purchaser shall pay directly or reimburse Huber for payment of any and all applicable
sales, use,excise or other taxes. Purchaser is responsible for and bears the risk of establishment
of a valid exemption from any tax, and shall indemnify defend and hold Huber harmless from any
loss, cost or expense related to exemptions.
6. SHIPPING:. All equipment and components will ordinarily be shipped in one lot by the lowest cost
method in discretion of Huber. Additional shipments requested by Purchaser shall be subject to
additional shipping and handling charges. All shipments shall be F.O.B. Huber's plant. Delivery
by the carrier to Purchaser shall transfer to Purchaser the risk of loss or damage in transit and
meeting Purchaser's schedule.
7. DELIVERY DATES: All delivery dates are approximate and subject to revision due to engineering
approval delays,availability of materials and components,and other causes beyond Huber's
control, including unusual weather conditions,acts of God or government, accidents,and labor
dispute(including lockouts), or damage or breakdown at Huber plant. Huber will use its best efforts
to meet promised delivery dates,but under no circumstances shall Huber be liable for any direct, or
indirect, consequential, incidental, liquidated or other damages for delay in delivery. Purchaser will
notify Huber within 30 days after order acceptance of the scheduled delivery date. If Purchaser
does not notify, a delivery date of 6 months after order acceptance is agreed. For any delays which
are beyond Huber's responsibility, a finance charge of 1.5%per month will be due.
8. GOODS ACCEPTANCE: It is Huber's intent to deliver complete orders in good condition to the
final destination dictated by the buyer. All equipment and components delivered to receiving
location,should be duly inspected upon receipt, any visible damages noted on way-bill and
followed up with a full inspection within a period not to exceed two weeks from delivery date. If a
written report is not submitted to Huber within this period it is assumed that the equipment is
received and meets the specifications of the order and is duly accepted by the buyer.
9805 NorthCross Center Court, Suite H, Huntersville, AEC. 28078
Office (704) 949-1010 / Fax (704) 949-1020 /www.huber-technology.com
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HUBER
� 4
9. FIELD SERVICE: "Field Service"refers to the services of a Huber factory-trained representative at
the site of end-use for initial installation, inspection, start-up observation and operator training and
for subsequent investigations of warranty issues, operational difficulties and purchaser complaints
or requests for post-warranty service. Purchaser acknowledges that Huber Field Service
representatives shall make all arrangements necessary with labor unions for their presence on the
site. No contractual warranty or indemnity relating to Field Service is extended by Huber, nor are
its Field Service representatives authorized to bind Huber with any oral representations or
statements in conflict with or addition to the governing contract terms or any manual or instructions
provide by Huber.This paragraph shall apply to any and all initial and subsequent Field Service
provided by Huber relating to the equipment sold t the Customer.
10. CANCELLATIONS: Purchaser may not cancel or terminate its order without the written consent of
Huber and payment of its associated costs,overhead and losses, including anticipated profit, If
Purchaser is subject to a termination for convenience provision in the prime contract, Huber will
consider deferral of payment pending resolution of the Purchaser's claim.
11. GOVERNMENT STANDARDS: Huber's equipment will be designed and manufactured to comply
with federal government occupational safety, noise, sanitation and health standards. The
purchaser is solely responsible for compliance of the equipment and its operation with any state of
local laws,codes, ordinances,or regulations, unless specifically identified by Huber in its proposal.
12. LIMITED WARRANTY: Huber warrants that the equipment and components furnished will be and
remain free from defects in workmanship and materials and perform the general process function
intended,solely under the conditions defined by Huber,for a period of(a)12 months from
completion of installation,start-up or acceptance of the equipment,or(b) 18 months from the date
of delivery to Purchaser,whichever expires first. Huber will replace,modify or repair,
at its sole option,any such defective component or equipment at no charge provided that Huber is
notified promptly in writing of any claimed defect and if requested by Huber,any part or component
is returned to Huber,freight pre-paid. Huber will provide on-site Field Service when reasonably
assured of payment therefore if this warranty does not apply or when such service is required in its
judgments.This warranty does not apply to any defect or malfunction arising out of failure to store,
install,operate or maintain the equipment in accordance with instruction by Huber or its operation
under conditions other than those defined by Huber. Any unauthorized modification or alteration of
the equipment or repair or replacement of components may void this warranty,at the sole option of
Huber.
THIS WARRANTY IS EXCLUSIVE AND IN LIEU OR ANY OTHERS,INCLUDING IMPLIED
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
13. EXCLUSIVE REMEDIES: Purchaser acknowledges that its sole and exclusive remedies for
breach of the Limited Warranty shall be replacement or repair by Huber of any defective part or
component,and payment of the reasonable out of pocket costs incurred in connection with
replacement or repair if such costs are approved in advance by Huber,or refund of 80%of the
purchase price if the equipment cannot be repaired or replaced. This remedy does not include any
other consequential, incidental,special or other form of damages or extraordinary costs for removal
or re-installation,such as a crane rental or structural alteration or demolition,necessitated by
factors over which Huber has no control such as building design or configuration.
14. LIMITATION OF LIABILITIES: Huber shall not be liable in contract,tort or otherwise any form of
consequential, incidental, punitive, or liquidated damages, loss of use,cost of cover,extraordinary
removal or re-installation costs, or governmental fines or penalties arising out of failure of its
equipment to perform or be free from defects, late shipment,errors or omissions in Field Service or
any other breach or failure to perform whatsoever. Under no circumstances shall Huber's total
liability of any type exceed 80%of the purchase price.
15. INDEMNIFICATION: Huber shall indemnify Purchaser from and against any claims, suits,or
demands by others for property damage, personal injury or death arising out of the sole fault or
neglect of Huber in the design or manufacture of its equipment, or for damages for patent
infringement arising solely out of equipment or components designed and supplied by Huber. This
9805 NorthCross Center Court, Suite H, I-luntersville, NC. 28078
Office (704) 94.9-1010 I Fax (704) 949-1,020 I WWW.huber-technology.com
10 of 11
HUBER
indemnity obligation shall be void unless Purchaser provides prompt written notice to Huber of any
occurrence which may require indemnification, Purchaser permits Huber to assume the defense
and settlement of any claim, suit or demand,and PuIrchaser cooperated in all respects with Huber
in defense and settlement.
16. TITLE: Notwithstanding delivery or installation,title to all equipment furnished shall remain solely
with Huber until the full purchase price is paid by Purchaser. Until such time, Huber may enter the
premises where such equipment is then located and repossess and remove such equipment any
lawful means and as Huber's personal property. Purchaser agrees to do all acts deemed
necessary or desirable or requested by Huber to maintain Huber's rights in,and title to such
equipment.
17. GOVERNING LAW: The transaction between Purchaser and Huber shall be deemed to be made
under and its terms shall be governed by,construed and enforced in accordance with the laws of
North Carolina without regard to its conflict of laws provisions.
18. ARBITRATION: Any controversy or claim arising out of or relating to this contract or its breach
shall be settled by arbitration conducted in Huntersville, North Carolina in accordance with the
Construction Industry Arbitration Rules of the American Arbitration Association and North Carolina
law and judgment on the award rendered by the arbitrator(s)may be entered in any court of
competent jurisdiction.
19. ASSIGNMENT: Purchaser shall not assign any of its rights or obligation without the express prior
written consent of Huber,which consent may be withheld,delayed or conditioned in Huber's sole
discretion. The transaction between Purchaser and Huber shall not be construed to confer or
create a third party beneficiary relationship with any other entity.
9805 hlorthCross Center Court, Suite H, Huntersville, PAC. 28078
Office (704) 949-1010 / Fax (704) 949-1020 /www.huber-technology.com
11 of 11
SEC Group, Inc.
An HR Green Corriparry
AGREEMENT
for
Engineering and Construction Phase Services
McHenry South WWTP Solids Handling System Upgrades
Mr. Jon M. Schmitt
Director of Public Works
City of McHenry
333 South Green Street
McHenry, Illinois 60050
Phone: 815-363-2190
Fax: 815-363-2173
SEC Job No.: MCHE-090039.01
January 4, 2010
progress. innovation. expertise.
420 N.Front Street,Suite 100 (McHenry,IL 60050
Phone:815.385.1778 (Fax:815.385.1781 1 www.secgroupinc.com
Mr.Jon M.Schmitt
City of McHenry
McHenry South W WTP Solids Handling System Upgrades
SEC Job No.: MCHE-090039.01
January 4,2010
Page 2 of 17
SCOPE OF SERVICES
CITY OF MCHENRY
SOUTH WWTP SOLIDS HANDLING SYSTEM UPGRADES
PHASE 1 —PRELIMINARY DESIGN SERVICES
PHASE 2—FINAL DESIGN AND BIDDING ASSISTANCE
PHASE 3 - CONSTRUCTION PHASE SERVICES,ADMINISTRATION AND
RESIDENT OBSERVATION
GENERAL
The City of McHenry(Owner)provides collection of domestic, commercial,and
industrial wastewater and conveyance to the City's two (2)wastewater treatment plants
(Central Plant and South Plant). The existing Central Plant was constructed many years
ago and is generally beyond its useful life. The City has elected to transfer the solids
handling unit processes that are currently present at the Central Plant to the South Plant
by expanding and upgrading the solids handling unit processes at the South Plant. To
accomplish this transfer, modifications will be made to both plants including:
Expanding the existing solids handling capabilities at the South Plant by adding a
new belt filter press
• Upgrading the sludge transfer pumps at the South Plant
• Moving an existing gravity belt thickener from the Central Plant to the South
Plant
• Upgrading the plant process water and pump seal water systems at the South Plant
• Removing the primary clarifiers from service at the Central Plant
• Replacing the comminutor at the Central Plant with a fine screen unit
• Making modifications to the existing sludge pumps at the Central Plant
• Connecting the sludge transfer force main(being designed under a separate
contract) at both the South Plant and Central Plant
SEC Group, Inc, a HR Green Company (Engineer) has proposed this phased Scope of
Services to provide wastewater treatment facility improvements for the Owner. The key
project elements are:
• Phase 1-Preliminary Design Services will develop and finalize the concepts for
wastewater infrastructure improvements.
agt-010410-Solids Handling Contract-final.doc
Mr.Jon M.Schmitt
City of McHenry
McHenry South WWTP Solids Handling System Upgrades
SEC Job No.: MCHE-090039.01
January 4,2010
Page 3 of 17
• Phase 2-Final Design and Bidding Assistance will produce construction
documents for permitting and bidding along with providing assistance to get the
project bid.
• Phase 3-Construction Phase Services will include construction contract
administration and resident engineering services. This includes appropriate
construction documentation including shop drawing review, change orders,
clarification requests, pay request review and record drawings. Also included is
providing part-time resident observation to monitor the construction activities of
the project and observe the work.
PHASE 1—PRELIMINARY DESIGN SERVICES
A. Preliminary and General Work
1. IEPA Coordination. Provide on-going coordination with IEPA
throughout the duration of the project.
2. Project Management. Provide on-going project management for the
preliminary design phase. The preliminary design phase is expected to be
complete within three(3) weeks.
B. Project Kickoff. Conduct a project initiation meeting with Owner to confirm
the project scope and establish a schedule.
C. Preliminary Design for WWTP Improvements. A preliminary design for
the proposed modifications at South Plant and Central Plant will be prepared.
Additional documents for the proposed treatment alternative will be prepared
for use by the design team and communication of the project to the IEPA.
This information will be the basis of information for Final Design.
PHASE 2—FINAL DESIGN AND BIDDING ASSISTANCE
A. Preliminary and General Work
1. Project Management. Provide on-going project management for this
design phase of the project. The schematic design phase of the project is
expected to be complete within six (6) weeks. The final design phase
(design development, construction documents, design completion and
bidding assistance) of the project is expected to be complete within ten
(10)weeks.
B. Stage A - Schematic Design (30%). The purpose of this level of design is to
use the data and guidelines developed in the Phase 1 Report, develop and
agt-010410-Solids Handling Contract-final.doc
Mr.Jon M.Schmitt
City of McHenry
McHenry South WWTP Solids Handling System Upgrades
SEC Job No.: MCHE-090039.01
January 4,2010
Page 4 of 17
evaluate alternative design concepts, and agree upon a single design concept.
The end products from this task will include sketches and preliminary
drawings, which will provide sufficient information for Owner and regulatory
agency review and design team coordination and review. Engineer will
conduct a design workshop with the Owner prior to the conclusion of this
task. Specific work activities and deliverables from this task are identified
below:
1. Sitework. Schematic design work will include the following activities:
• Prepare site design concepts and alternative site layouts for the
treatment plant improvements. This will include development of
structure size, location and orientation.
• Provide through a subcontract, geotechnical investigation of the site
areas where new structures will be located. Provide a report
summarizing the geotechnical conditions and subsurface design
requirements.
2. Solids Treatment and Disposal. Schematic design work will include the
following activities:
• Prepare preliminary P&IDs for solids pumping and treatment systems.
• Develop the size and layout of solids pumping facilities
includingWAS receiving from Central Plant, WAS thickening and
storage, and digested sludge thickening and dewatering. Develop a
TM, as needed, to fully describe these systems and the alternatives.
Develop a list of equipment and names of preferred and alternate
manufacturers.
• Run a process model on the solids treatment process. Develop
expected sludge quantities and pumping rates.
• Develop structural and architectural concepts for structures and
buildings. Develop preliminary architectural floor plans. Identify
preliminary structural framing.
• Identify major electrical equipment and develop a power distribution
function diagram.
• Develop preliminary HVAC and plumbing concepts for this portion of
the project.
• Develop demolition extents of existing structures and modifications
needed for reuse if applicable.
3. Additional Improvements. Schematic design work will include the
following additional activities:
• Upgrading the existing plant water supply system and pump seal water
system.
agt-010410-Solids Handling Contract-final.doc
Mr.Jon M.Schmitt
City of McHenry
McHenry South WWTP Solids Handling System Upgrades
SEC Job No.: MCHE-090039.01
January 4,2010
Page 5 of 17
• At this stage of the project, Engineer will prepare equipment
procurement documents for the Owner to use in the purchase of the
belt filter press and other miscellaneous equipment to be installed by
the successful contractor.
4. Schematic Design Review. Complete an internal quality control (QC)
review of the schematic design and make recommended changes as
needed. The QC review will include a review within each discipline as
well as a review of the project across discipline lines.
Conduct a Schematic Design Workshop to review the recommended
wastewater treatment plant improvements. Five copies of the schematic
design documents will be forwarded to the Owner for review in advance
of the workshop. Following the workshop, two copies of the schematic
design documents will be forwarded to IEPA for review. In addition, the
following activities will be completed and discussed at the workshop.
• Develop a preliminary opinion of probable construction cost for the
work. Identify and track significant cost changes as cost trends.
Develop a summary of cost trends for the project through the
schematic design phases.
• Develop a preliminary plan for sequence of construction of new
facilities and improvements to existing plant facilities.
C. Stage B - Design Development(60%). The purpose of this phase of design
is to utilize the decisions that were made in the previous phase to further
develop the project design. Structures, equipment, major plant piping, process
and the site plan are all finalized during this phase to allow final detailing in
the next phase of design. Specific activities, and work products from this
phase include the following:
1. Civil/Process Design.
• Prepare a final site plan including locations of structures, buildings,
and roads. Structure floor levels and finished grades will be finalized.
• Prepare preliminary site grading drawings and prepare storm water
control concepts.
• Layout the preliminary yard piping and plant drain systems. Identify
corridors for smaller piping and other utilities.
• Develop process equipment and piping plans.
• Prepare draft specifications for major process equipment.
2. Architectural Design.
agt-010410-Solids Handling Contract-5nal.doc
Mr.Jon M.Schmitt
City of McHenry
McHenry South WWTP Solids Handling System Upgrades
SEC Job No.: MCHE-090039.01
January 4,2010
Page 6 of 17
• Confirm building floor plans developed in the previous phase with
process, structural, electrical and mechanical designers. Add
architectural dimensioning and detail.
• Develop preliminary building elevations for all buildings.
• Develop architectural wall sections for all types of construction
showing basic elevations and details.
3. Structural Design.
• Establish foundation design criteria for proposed facilities based on the
geotechnical report. Prepare the sub-structure structural design.
• Prepare the super-structure structural design for buildings.
• Prepare the structural design for other major structures including tanks.
4. Electrical and Control System Design.
• Develop motor control center layouts and elevations for all areas.
• Prepare interior lighting plans of areas within buildings.
• Develop preliminary P&IDs for sub-systems.
5. Mechanical Design.
• Prepare a preliminary plumbing layout for each building.
• Develop major mechanical equipment specifications.
• Prepare a preliminary plumbing design.
• Prepare a preliminary fire protection design for each building.
6. Design Development Review. Complete an internal quality control (QC)
review of the design and make recommended changes as needed. The QC
review will include a review within each discipline as well as a review of
the project across discipline lines.
Conduct a review meeting to review the recommended wastewater
treatment plant improvements. Five copies of the design documents will
be provided to the Owner. The IEPA Construction and Operation permit
application will be submitted with 60%design documents to expedite the
permit review process. In addition, the following activities will be
completed and discussed at the review meeting:
• Complete a constructability review to verify the proposed methods of
construction and establish the durations needed for construction
activities.
• Update the preliminary opinion of probable construction cost for the
work. Identify and track significant cost changes as cost trends.
agt-010410-Solids Handling Contract-final.doc
Mr.Jon M.Schmitt
City of McHenry
McHenry South WWTP Solids Handling System Upgrades
SEC Job No.: MCHE-090039.01
January 4,2010
Page 7 of 17
Develop a summary of cost trends for the project through this point of
project completion.
D. Stage C - Construction Documents (100%). This phase of final design
consists of adding final details to the drawings and completing the
specifications. Information developed in previous phases of final design is
used to develop final contract documents in this phase. Specific activities and
work products from this phase are described below:
1. Civil/Process Design.
• Prepare the remaining civil/process specifications for the project.
• Complete civil/process details and drawings for all areas.
2. Architectural Design.
• Finalize building sections for buildings including complete wall
sections and details and flashing and parapet wall details.
• Finalize building elevations.
• Complete architectural drawings, schedules and details. Prepare
architectural specifications.
3. Structural Design.
• Prepare structural specifications.
• Finalize structural design and details for each building and structure.
4. Electrical and Control System Design.
• Prepare electrical site plans.
• Prepare power distribution one-line diagrams for equipment.
• Complete electrical power plans.
• Prepare panel board schedules.
• Prepare electrical and control system specifications.
• Prepare a lighting fixture schedule.
• Finalize P&IDs and an input/output signal list for all systems.
• Prepare instrument details.
5. Mechanical Design.
• Finalize the HVAC design and details for each building.
• Finalize the plumbing and fire protection design for each building.
• Prepare mechanical specifications.
6. Construction Documents Review. Complete an internal quality control
(QC) review of the design and make recommended changes as needed.
agt-010410-Solids Handling Contract-final.doc
Mr.Jon M.Schmitt
City of McHenry
McHenry South WWTP Solids Handling System Upgrades
SEC Job No.: MCHE-090039.01
January 4,2010
Page 8 of 17
The QC review will include a review within each discipline as well as a
review of the project across discipline lines.
Conduct a review meeting to review the recommended wastewater
treatment plant improvements. Five copies of the design documents will
be provided to the Owner. In addition, the following activities will be
completed and discussed at the review meeting.
• Update the preliminary opinion of probable construction cost for the
work. Identify and track significant cost changes as cost trends.
Develop a summary of cost trends for the project through this point of
project completion.
E. Design Completion. In this phase of the project,the construction documents
are reviewed by the Owner and prepared for advertisement. Specific activities
and work products from this phase are described below:
• Assemble the final documents and distribute them to Owner staff for
final review.
•" Collect review comments and incorporate them into final bid
documents.
• Submit two sets each of final bid documents to the Owner and IEPA.
• Finalize the opinion of probable construction cost based on final
project quantities. Develop latest cost trends for the project.
F. Stage D -Bidding Assistance. After authorization to proceed with the
bidding phase, Engineer shall:
• Print the required number of plans, specifications, and contract
documents for distribution to prospective bidders, contractors, the
subcontractors, and material/equipment suppliers. For the treatment
plant improvements, it is anticipated that 30 sets of documents will be
required.
• Assist the Owner in advertising for and obtaining bids for
construction, receive and process deposits for bidding documents, and
maintain a record of prospective bidders to whom bid documents have
been issued.
• Issue Addenda as appropriate to interpret, clarify or expand bidding
documents.
• Consult with and advise the Owner as to the acceptability of
subcontractors, suppliers, and other persons and organizations
proposed by the Contractor for those portions of the work where such
acceptability is required by the bidding documents.
• Attend the bid opening, prepare bid tabulation sheets, and assist the
agt-010410-Solids Handling Contract-final.doc
Mr.Jon M.Schmitt
City of McHenry
McHenry South WWTP Solids Handling System Upgrades
SEC Job No.: MCHE-090039.01
January 4,2010
Page 9 of 17
Owner in evaluating bids and awarding contracts for construction.
• Prepare construction contract documents and deliver the executed
documents to the Owner and its legal counsel for review.
PHASE 3—CONSTRUCTION PHASE SERVICES—ADMINISTRATION AND
RESIDENT OBSERVATION
A. Preliminary and General Work
1. Project Management. Provide on-going project management for this
phase of the project. The construction phase of the project is expected to
be complete within nine (9) months. Project Manager will attend regular
monthly construction progress meetings.
B. Construction Contract Administration.
1. Attend a preconstruction meeting after award of construction contract for
the Owner, Contractor, subcontractors and utility companies.
2. Provide horizontal and vertical control for the Contractors use during
construction. Benchmarks will be provided. Detailed construction staking
shall be provided by the Contractor.
3. Review shop drawings, samples, and other data which the Contractor is
required to submit, but only for conformance with design concept of the
Project and conformance with the information given in the contract
documents. Such review shall not extend to means, methods,techniques,
sequences, or procedures of construction or to safety precautions and
programs incident thereto.
4. Consult with and advise Owner and act as Owner's representative. The
Owner's instructions to the Contractor will be issued through the
Engineer, who will have the authority to act on behalf of Owner. The
Engineer shall not act on the Owner's behalf without securing actual
authority from the Owner prior to taking such action.
5. During the period of construction, Engineer shall make periodic visits to
the site at various stages of construction as Engineer deems appropriate.
A total of eight(8) additional site visits while construction is in progress
are anticipated and budgeted. The purpose of these visits shall be to
observe the site and work, to familiarize Engineer with the progress and
quality of the work, and to determine for the Owner's benefit and
protection if the work is proceeding in accordance with the intent of the
contract documents and construction schedule. On the basis of his on-site
observations as a professional engineer,the Engineer shall keep the Owner
informed of the progress and quality of the work and he shall use
reasonable care to inform the Owner of defects and deficiencies in the
Contractor's work and of the Contractor's failure to carry out the work in
agt-010410-Solids Handling Contract-final.doc
Mr.Jon M. Schmitt
City of McHenry
McHenry South WWTP Solids Handling System Upgrades
SEC Job No.: MCHE-090039.01
January 4,2010
Page 10 of 17
accordance with the intent of the construction documents and the
construction schedule. The Engineer shall not, during such visits,
supervise, direct or have control over the Contractor's work nor shall
Engineer have authority over or responsibility for the means, methods,
techniques, sequences, or procedures of construction selected by the
Contractor, for safety precautions and programs incident to the work or for
any failure of the Contractor to comply with laws, rules,regulations,
ordinances, codes or orders applicable to the Contractor furnishing and
performing his work. Accordingly, Engineer can neither guarantee the
performance of the construction contract by the Contractor nor assume
responsibility for the Contractor's failure to furnish and perform his work
in accordance with the contract documents. During such visits Engineer
may disapprove of or reject the Contractor's work while it is in progress if
Engineer believes that such work will not produce a completed Project
that conforms generally to the contract documents or that it will prejudice
the integrity of the design concept of the Project as reflected in the
contract documents.
6. Consult with Owner regarding the status of the work and partial payments
due to the Contractor. Such recommendations of payment will constitute a
representation to Owner, based on such observations and review, that the
work has progressed to the point indicated, and that, to the best of
Engineer's knowledge, information and belief, quality of such work is
generally in accordance with the contract documents. In the case of unit
price work, Engineer's recommendation of payment will include
determinations of quantities and classifications of such work. Engineer's
review of the Contractor's work for the purpose of recommending
payments shall not impose on Engineer the responsibility to supervise,
direct or control such work. It shall also not impose responsibility on
Engineer to make any examination to ascertain how or for what purposes
the Contractor has used the monies paid on account of the contract price.
7. Issue interpretations and clarifications of the contract documents, and in
connection therewith, prepare change orders. Evaluate and determine the
acceptability of substitute materials and equipment proposed by the
Contractor. Any substitutions shall first be approved by the Owner.
8. Conduct an observation to determine if the work is substantially complete
and a final observation to determine if the completed work is acceptable so
that Engineer may recommend, in writing, final payment to the Contractor
and may give written notice to Owner and the Contractor that the work is
acceptable, but any such recommendation and notice will be subject to the
limitations expressed in item 4, and the duties imposed under item 5.
Engineer will provide a punch list for the contractor.
9. Review and assemble the operating and maintenance information supplied
agt-010410-Solids Handling Contract-final.doc
Mr.Jon M.Schmitt
City of McHenry
McHenry South WWTP Solids Handling System Upgrades
SEC Job No.: MCHE-090039.01
January 4,2010
Page 11 of 17
by the manufacturers of the equipment into a Manufacturers Operations
and Maintenance Manual. This task to include both hardcopy and .
electronic versions.
10. Prepare an Operations and Maintenance Manual detailing startup,
operation, and troubleshooting of the new processes at the WWTF.
11. Engineer will assist Owner and Contractor in startup of the new facilities
and treatment processes at the WWTF. Engineer will provide up to 40
hours for startup assistance.
12. Prepare record drawings showing those changes made during construction,
based on the marked-up drawings and other data furnished by the
Contractor to Engineer and which Engineer considers significant. Provide
the Owner with one paper copy and an electronic copy in AutoCAD of the
record drawings.
C. Resident Observation.
1. Provide nine (9) months of resident observation(9 months part-time) of
the work in addition to that included in Task B, Item 5. Engineer will
provide approximately 700 hours of resident observation time for the
project. Nothing in this Agreement shall be construed to mean Engineer
will guarantee any Contractor's faithful performance of his/her contract
with Owner.
2. Resident shall compile contractor's as-built markups to prepare record
drawings.
SUPPLEMENTAL SERVICES
Any work requested by the Owner that is not included in one of the items listed in any
other phase will be classified as supplemental services.
Supplemental services shall include, but are not limited to:
• Assistance with additional pilot or bench scale studies.
• Supplemental engineering work required to meet the requirements of
regulatory or funding agencies that become effective subsequent to the
date of this agreement.
• Assistance with bid protests and re-bidding.
• Provisions of land and property surveys and property descriptions,
including legal property descriptions and other services, as needed to
acquire property.
• Fire protection design.
• Odor control expansion or modifications.
• Additional security system design.
agt-010410-Solids Handling Contract-final.doc
Mr.Jon M.Schmitt
City of McHenry
McHenry South WWTP Solids Handling System Upgrades
SEC Job No.: MCHE-090039.01
January 4,2010
Page 12 of 17
• Visits to the construction site or to Owner's location in excess of the
number of such trips and associated time set forth in other phases.
• Additional or extended services during construction made necessary
by(1)work damaged by fire or other cause during construction, (2) a
significant amount of defective or neglected work by any Contractor,
(3) acceleration of the progress schedule involving service beyond
normal working hours, (4) default by any Contractor, and (5) failure of
the Contractor to complete the work within the construction contract
time.
• Evaluation of unusually complex or unreasonably numerous claims
submitted by Contractor or others in connection with the work.
• Right-of-way assistance, and property and boundary surveys.
• Provisions of land and property surveys and property descriptions,
including legal property descriptions and other services, as needed to
acquire property.
ITEMS PROVIDED BY CITY OF MCHENRY
Plant staff or other Owner staff shall provide the following items:
1. Pertinent available drawings, reports,plant records, data, maps,
benchmarks, and utility information for the entire wastewater treatment
plant facilities as needed and described herein.
2. Copy of IEPA correspondence regarding treatment plant deficiencies,
permit violations, solids treatment, variances, etc.
3. Prompt review of drawings, specifications, sketches, TM, and information
submitted by the Engineer.
4. Legal review of information as needed by the project.
agt-010410-Solids Handling Contract-final.doc
Mr.Jon M.Schmitt
City of McHenry
McHenry South WWTP Solids Handling System Upgrades
SEC Job No.: MCHE-090039.01
January 4,2010
Page 13 of 17
MANHOUR AND FEE ESTIMATE
Based upon our understanding of the project, as detailed in this Contract, the following is a
summary of man-hours and costs associated with the project. This Contract will be
completed as a Time and Material,Not to Exceed Contract.
Force Main, Pump Station, and Fine Screen Unit
ITEM TASK MAN- LABOR DIRECT SUB
HOURS COST COST CONSULTING
Engineering
Design WWO1 1,406 $156,800.00
Permittin WW02 90 $12,000.00 1,000.00
Bidding Services WW03 120 $16,200.00 2,000.00
Project Mana ement MU01 115 $14,950.00
Geotechnical $10,000.00
Subtotal: 1,731 $199,950.00 $3,000.00 $10,000.00
Construction
Construction Observation(CO02) 700 $83,600.00 400.00
Meetings CO03 60 $7,550.00
Administration CO04 160 $20,050.00
Shop Drawing Review WW06 100 $12,600.00
Project Closeout CO05 40 $4,800.00
Subtotal: 1,060 $128,600.00 $400.00
Totals: 2,791 $328,550.00 $3,400.00 $10,000.00
Contract Total: $341,950.00
agt-010410-Solids Handling Contract-final.doc
Mr.Jon M.Schmitt
City of McHenry
McHenry South WWTP Solids Handling System Upgrades
SEC Job No.: MCHE-090039.01
January 4,2010
Page 14 of 17
ADDITIONAL CONTRACT UNDERSTANDING
Extra Work
Any work required but not included as part of this contract shall be considered extra work. Extra work will be billed on
a Time and Material basis with prior written approval of the CITY OF MCHENRY.
Outside Consultants
SEC GOUP,INC.(SEC)is not responsible for accuracy of any plans,surveys or information of any type including
electronic media prepared by any other consultants,etc.provided to SEC for use in preparation of plans.
SEC is not responsible for accuracy of topographic surveys provided by others. A field check of a topographic survey
provided by others will not be done under this contract unless indicated in the Scope of Work.
Construction Observation
SEC shall visit the project at appropriate intervals(as described in the scope of services)during construction to become
generally familiar with the progress and quality of the contractors work and to determine if the work is proceeding in
general accordance with the Contract Documents. The CITY OF MCHENRY has not retained SEC to make detailed
inspections or to provide exhaustive or continuous project review and observation services. SEC does not guarantee
the performance of,and shall have no responsibility for,the acts or omissions of any contractor,subcontractor,supplier
or any other entity furnishing materials or performing any work on the project.
If the CITY OF MCHENRY desires more extensive project observation or full-time project representation,the CITY
OF MCHENRY shall request such services be provided by SEC as Additional Services in accordance with the terms of
the Agreement.
Attorneys'Fees
In the event of any arbitration or litigation related to this Agreement,the prevailing party,as determined by the
arbitrator or judge,shall be entitled to recovery of all reasonable costs incurred,including staff time,court costs,
attorney's fees and other related expenses.
Job Site Safety
Neither the professional activities of SEC,nor the presence of SEC's employees and subconsultants at a construction
site,shall relieve the General Contractor and any other entity of their obligations,duties and responsibilities including,
but not limited to,construction means,methods,sequence,techniques or procedures necessary for performing,
superintending or coordinating all portions of the work of construction in accordance with the contract documents and
any health or safety precautions required by any regulatory agencies. SEC and its personnel have no authority to
exercise any control over any construction contractor or other entity or their employees in connection with their work
or any health or safety precautions. The CITY OF MCHENRY agrees that the General Contractor is solely responsible
for job site safety,and warrants that this intent shall be made evident in the CITY OF MCHENRY AGREEMENT with
the General Contractor. The CITY OF MCHENRY also agrees that the CITY OF MCHENRY,SEC and SEC's
consultants shall be indemnified and shall be made additional insureds under the General Contractor's general liability
insurance policy.
Reuse of Documents
All project documents including,but not limited to,plans and specifications furnished by SEC under this project are
intended for use on this project only. Any reuse,without specific written verification or adoption by SEC,shall be at
the CITY OF MCHENRY's sole risk,and CITY OF MCHENRY shall indemnify and hold harmless SEC from all
claims,damages and expenses including attorney's fees arising out of or resulting therefrom.
Opinion of Probable Construction Cost
agt-010410-Solids Handling Contract-final.doc
Mr.Jon M. Schmitt
City of McHenry
McHenry South WWTP Solids Handling System Upgrades
SEC Job No.: MCHE-090039.01
January 4,2010
Page 15 of 17
SEC shall submit to the CITY OP MCHENRY an opinion of probable cost required to construct work recommended,
designed,or specified by SEC. SEC is not a construction cost estimator or construction contractor,nor should SEC'S
rendering an opinion of probable construction costs be considered equivalent to the nature and extent of service a
construction cost estimator or construction contractor would provide. SEC'S opinion will be based solely upon his or
her own experience with construction. This requires SEC to make a number of assumptions as to actual conditions that
will be encountered on site;the specific decisions of other design professionals engaged;the means and methods of
construction the contractor will employ;the cost and extent of labor,equipment and materials the contractor will
employ;contractor's techniques in determining prices and market conditions at the time,and other factors over which
SEC has no control. Given the assumptions which must be made,SEC cannot-guarantee the accuracy of his or her
opinions of cost,and in recognition of that fact,the CITY OF MCHENRY waives any claim against SEC relative to the
accuracy of SEC'S opinion of probable construction cost.
Design Information in Electronic Form
Because CADD information stored in electronic form can be modified by other parties,intentionally or otherwise,
without notice or indication of said modifications,SEC reserves the right to remove all indicia of its ownership and/or
involvement in the material from each electronic medium not held in its possession. The CITY OF MCHENRY shall
retain copies of the work performed by SEC in CADD form only for information and use by the CITY OF MCHENRY
for the specific purpose for which SEC was engaged.
Any use or reuse of original or altered CADD design materials by the CITY OF MCHENRY,agents of the CITY OF
MCHENRY,or other parties without the review and written approval of SEC shall be at the sole risk of the CITY OF
MCHENRY.
Dispute Resolution
The parties shall first mediate all claims,disputes or controversies arising out of,or in relation to the interpretation,
application or enforcement of this Agreement("Agreement Disputes"). Such mediation shall proceed by agreement of
the parties.In the event of a failed mediation,as determined by either party in writing to the other,all such Agreement
Disputes shall be finally decided by arbitration administered by the American Arbitration Association under its
construction industry arbitration rules or JAMS Dispute Resolution,the forum of which shall be at the discretion of the
City. All mediation or arbitration proceedings shall take place at he City of McHenry municipal building,333 S.Green
Street,McHenry,Illinois 60050. Judgment on the award rendered by the arbitrator may be entered in any court having
jurisdiction thereof.The city may elect,as its exclusive option,to file suite by litigation rather than arbitration(or
remove to court Agreement Disputes filed in arbitration by SEC,as the case may be)Agreement Disputes of$10,000
or less or$200,000 or higher and to enforce equitable remedies such as injunctive relief and mechanic lien right on
public funds. The parties agree that at no time shall more than one arbitrator be selected regardless of the amount in
controversy and in the event the CITY or SEC fail to appear or defend itself in any arbitration proceeding,award by
default may be entered by the arbitrator.
Limitation of Liability
The CITY OF MCHENRY agrees,to the fullest extent permitted by law,to limit the liability of SEC and its
subconsultants to the CITY OF MCHENRY for any and all claims,losses,costs,damages of any nature whatsoever or
claims expenses from any cause or causes,including attorneys'fees and costs and expert witness fees and costs,so that
the total aggregate liability of SEC and its subconsultants to all those named shall not exceed SEC'S total fee for
services rendered on this project. It is intended that this limitation apply to any and all liability or cause of action
however alleged or arising,unless otherwise prohibited by law.
agt-010410-Solids Handling Contract-final.doc
Mr.Jon M. Schmitt
City of McHenry
McHenry South WWTP Solids Handling System Upgrades
SEC Job No.: MCHE-090039.01
January 4,2010
Page 16 of 17
Hazardous Materials
It is acknowledged by both parties that SEC's scope of services does not include any services related to asbestos or
hazardous or toxic materials. In the event SEC or any other party encounters asbestos or hazardous or toxic materials
at the job site,or should it become known in any way that such materials may be present at the job site or any adjacent
areas that may affect the performance of SEC's services,SEC may,at its option and without liability for consequential
or any other damages,suspend performance of services on the project until the CITY OF MCHENRY retains
appropriate specialist consultant(s)or contractor(s)to identify,abate and/or remove the asbestos or hazardous or toxic
materials,and warrant that the job site is in full compliance with applicable laws and regulations.
Exclusion
This fee does not include attendance at any meetings or public hearings other than those specifically listed in the Scope
of Services. These work items are considered extra and are billed separately on an hourly basis.
Payment
1. All work will be invoiced on a monthly basis. All invoices shall be paid within 30 days of the invoice date.
Additionally,all outstanding invoices must be paid in full before Final Plats of Subdivision will be submitted
for recording or record drawings are submitted to municipalities for final approval.
Should the CITY OF MCHENRY fail to pay for professional services hereunder,as billed within 45 days of
such billing,SEC shall be excused from rendering any further services under this project. No work shall be
signed or sealed until payment in full is received.
2. This AGREEMENT shall not be enforceable by either party until each has in its possession a copy of this
AGREEMENT signed by the other.
Time Limit
This AGREEMENT must be executed within thirty(30)days of the composition date to be accepted under the terms
set forth herein.
agt-010410-Solids Handling Contract-final.doc
Mr.Jon M.Schmitt
City of McHenry
McHenry South WWTP Solids Handling System Upgrades
SEC Job No.: MCHE-090039.01
January 4,2010
Page 17 of 17
We sincerely appreciate this opportunity to offer our services. If this AGREEMENT
merits your approval and acceptance, please sign both copies, retain one (1) copy for your
files and return one (1)to our office.
This AGREEMENT is approved and accepted by the Client and Consultant upon both
parties signing and dating the AGREEMENT. Work cannot begin until SEC receives a
signed agreement. The effective date of the AGREEMENT shall be the last date entered
below.
Sincerely,
SEC GROUP, INC.—An HR Green Company
Dan.R.Lovett.P.E.—Vice President
Approved pp by:
Chad J. Pieper, P.E. —Client Manager
CJP/EC/jn
CLIENT:
Accepted by:
Printed/Typed Name:
Title: Date:
Client:
agt-010410-Solids Handling Contract-Snal.doc
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Bill Hobson, Assistant City Administrator
FOR: January 11, 2010 Regular City Council Meeting
RE: Fox River Running Club 1 Mile and 5K Run
Background. The Fox River Running Club, based in McHenry, has approached the city about
conducting a one mile and 5K race on city streets in the morning of May 31, 2010 (Memorial
Day). The event coordinators are Doug Foland, Director of the Fox River Running Club, and
District #156 teacher and cross country/track coach Lisa Curry. Mr. Foland is experienced in
coordinating and planning these types of events which will require the periodic closure of a
portion of Green Street and Kane Avenue for a limited time.
The event will be based at McCracken Field with staging, registration, and finish lines contained
on school district property. The one mile race is scheduled to begin at 7:30 AM at Shepherd of
the Hills Church. The course follows Green Street to the north, turns west on James Street, south
on Center Street and back east on Kane Ave to McCracken Field. The one mile event is
expected to take less than 15 minutes.
While the one mile run is occurring the 5K will be staging in front of Edgebrook School in
preparation for an 8:15 AM start time. The 5K will head north on Green Street to John Street
turning east and proceeding through a portion of the Country Club Estates neighborhood before
returning west on John Street and also concluding at McCracken field via Center Street. The
longer race will require Green Street to be closed for approximately 20 minutes at the start of the
race with closures intermittently thereafter as runners cross Green Street at the intersection with
John Street. A map denoting the proposed routes for each race is attached. The entire 5K race
should be completed in roughly one hour. The club has estimated that a total of up to 200 total
runners will participate in the events.
Analysis. The run is similar to the 3.2 mile Fiesta Days River Run and the Run for your Life 5K
which are held primarily in neighborhood areas with a running lane and the control of key race
points but without complete road closures over the entire course. Timing is also favorable with
the races beginning at 7:30AM and 8:15AM on a holiday. All road closures are expected to be
completed by approximately 9:15 AM.
Staff has met with the Police Department to analyze the course and estimate city needs in order
to provide the safest conditions possible. Due to intersection closures and key control points the
Police Department is recommending six officers and a club volunteer staff of 10 - 15 members to
manage the race. The estimated overtime rate for the PD is $45 per hour with a two hour
minimum for each officer. Other city expenses would be incurred in the drop off and pick up of
barricades for the event which will be done during regular working hours. The club has agreed
to reimburse the city$700 for city services for the event.
Overall the run seems to be well planned and the timing favorable creating little impact on the
neighborhood. With foreseeable city expenses being reimbursed by the club, staff is supportive
of the event. Mr. Foland has been advised that John Street may be in various stages of
construction due to the installation of the conveyance line between the Central and South
Wastewater Treatment Plants. The schedule for the conveyance line project will not be altered to
accommodate the race.
Recommendation. Staff recommends approval of the request from the Fox River Running Club
to utilize city streets for a one mile and 5K run on May 31, 2010 from 7:30 — 9:30 AM and to
close Green Street from Shepherd of the Hills Church to John Street and Kane Avenue from
Center Street to Green Street intermittently from 7:30—9:30 AM on May 31, 2010.
Attachments: Fox River Running Club One Mile/5K Run Proposal
Proposed Run Map
2
Bill Hobson
From: Curry, Lisa [CurryLisa@dist156.org]
Sent: Tuesday, October 27, 2009 12:28 PM
To: Bill Hobson
Cc: Douglas Foland
Subject: FW: 1 Mile&5k Race Routes
From: Douglas Foland [mailto:dpfoland@sbcglobal.net]
Sent: Tuesday, October 20, 2009 7:45 PM
To: Curry, Lisa
Cc: Wheeler, James; Czubik, Beth
Subject: 1 Mile & 5k Race Routes
Lisa,
The following is the information for the race that we are proposing for Memorial Day Weekend:
Race: McHenry Green Street Mile and 5K
Date: Sunday, 5/30/10 or Monday, 5/31/10
Times: 7:30 am 1 Mile Race
8:15 am 5K Race
The following are the race routes that we would like to run the races:
1 Mile Race
Start at Shepherd of the Hills Church on Green Street
North on Green Street to James Street
Left onto James Street to Center Street
Left onto Center Street to Kane Street
Left onto Kane Street to McCracken Field track entrance
The only street that I would anticipate closing/need Police assistance is Green Street. We would ask that Green
Street be closed from Shepherd of the Hills Church to James Street for about 15-20 minutes (5 minutes to line
up at the start line, and then 10 minutes maximum for the runners to get to James Street to turn left.) I am not
sure if the city would be comfortable with us using responsible adult volunteers to guide traffic at the
intersections of James and Center and at the intersections of Center and Kane. In addition I would anticipate
someone stopping/directing traffic as the runners enter the track entrance off of Kane.
5k Race
Start at the intersection of Green and Kane Ave(Start race north of the intersection as traffic could still get onto
Kane Ave to go West on Kane.)
South on Green to John St.
Right on John St to W. Golfview Road
Right onto W. Golfview Rd
W. Golfview Rd to Golfview Terrace
Golfview Terrace to John St
Right onto John St to Virginia Ave.
1
Loft onto-Virginia Ave to Country Club Drive
Left onto Country Club Dr to Crescent Ave
Left onto Crescent Ave to N. John St
Right onto John St to Green St. Continue on John St through 4-way Stop at Green Street to Center St
Left onto Center St to Kane Ave
Left onto Kane Ave to McCracken Field track entrance
The 5K race would require Green Street to be closed for approximately 15-20 minutes. This will give the
runners time to line up on at the start line, start the race, and then run to the corner of Green and John Street.
Traffic could still be diverted off of Green Street onto Kane Ave at the beginning of the race.
Due to the time of day and day of the week, the only place that we may need Police help is at the 4-way stop at
the corner of Green and John Streets. (Besides the assistance at the start of the race at the corner of Green and
Kane.) Responsible volunteers should be able to handle concerns at the other intersections.
Please let me know if you have any questions, comments, or suggestions.
Thanks for your help!
Doug
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