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Packet - 09/14/2009 - City Council
city of McHenry 333 South Green Street , www.ci.mchenry.il.us McHenry,Illinois 60050-5495 ' I, AGENDA Mayor's Office REGULAR CITY COUNCIL MEETING (815) 363-2108 Monday, September 14, 2009, 7:30 PM Fax (815) 363-2119 Clerk's Office 1. Call to Order (815)363-2100 Fax(815)363-2128 2. Roll Call Administration 3. Pledge of Allegiance (815)363-2108 f Fax(815)363-2119 4. Public Input Session: 10 Minute Limitation Public Works 5. Consent Agenda: Community A. McHenry High School Homecoming Parade Route; Development B. Donation of Surplus Equipment; (815)363-2170 C. Special Event Liquor License, St. Patrick's Church Oktoberfest Event; Fax(815)363-2173 D. Request for Block Party; Parks and Recreation E. August 31, 2009, City Council meeting minutes; (815)363-2160 F. As Needed Checks; and Fax(815)363-3186 G. List of Bills. Police Non-Emergency 6. Request for temporary use, permission to post temporary advertising signs, and waiver of (815)363-2200 associated fees for Women In Management annual Mum Sale fundraiser Fax(815)363-2149 7. Request for conditional use permit for a drive-thru and outside seating in conjunction with a restaurant at 2210 West Route 120 Mayor Susan E.Low 8. Request for temporary use permit for an outside sales at 609 North Front Street City Clerk 9. Authorize the Mayor's execution of a) Engineering Services Agreement with SEC Group, Inc. Janice C.Jones not to exceed $22,938.63; and, b) IDOT Local Agency Agreement for Ridge Road Resurfacing Project Threasurer David M.Welter 10. NICOR Franchise Agreement Renewal Aldermen 11. Mayor — Statement and Reports WARD 1 Victor A. Sand 12. Committee Reports WARD 2 13. Staff Reports Andrew A.Glab 14. Future Agenda Items WARD 3 Jeffrey A. Schaefer 15. Adjournment WARD 4 Steven C.Mutgat(lted and Mailed: September 9, 2009 WARD 5 Richard W.Wimmer WARD 6 Robert J.Peterson WARD 7 Geri A.Condon CONSENT AGENDA The Consent Agenda for the September 14, 2009 City Council meeting consists of the following items: A. McHenry High School Homecoming Parade Route; B. Donation of Surplus Equipment; C. Special Event Liquor License, St. Patrick's Church Oktoberfest Event; D. Request for Block Party; E. August 31, 2009, City Council meeting minutes; F. As Needed Checks; and G. List of Bills. Attachments CONSENT AGENDA TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: September 14, 2009 Regular City Council Meeting RE: Request from St. Patrick's Church for a special event liquor license to sell beer and wine at annual Oktoberfest event on September 19, 2009. St. Patrick's Church located at 3500 Washington Street is hosting its annual Oktoberfest on Saturday September 19th at the church. Attached is an application for a special event liquor licenses to sell beer and wine at the event from 5:00 PM to 10:00 PM. The $25 fee has been paid and all required paperwork has been submitted. Recommendation: To grant a special event liquor license to St. Patrick's Church to sell beer and wine at the Oktoberfest event on September 191h from 5:00 PM to 10:00 PM. 8,31Se_P'__ , `2��9 8`55AM ID Imprint ID NO 1154 P 23 2l3 Ate`& CERTIFICATE OF LIABILITY INSURANCE oe 3i`09W' PRODUCER 1-930-773-3200 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Arthur J. Gallagher Risk xanagment services, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AMEND, EXTEND OR Two pierce Plato ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Itasca , IL 60143-3141 Call 66 - 825-397-2408 INSURERS AFFORDING COVERAGE NAIC# INSURED INSURERAThe National Caeholic Risk Retention Diocese of Rockford Finance & Administration office INSURER&RemLb2ic Indemnity Coupany of America P.O. Soz 7044 INSURER C: Rockford, TL 61125 INSURER R INSURERECall GB - 813-397-2408 COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUEDTO'THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY KEQUIKEMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCROJED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. POLICY NUMBER PO ICYEFFECTNE POLICY RATION LIMITb A GENERALLIABILITY RRO1026812 07/01/09 07/01/10 EACH OCCURRENCE S 11000,000 DAMAGE TO Rmr� X COMMERCIAL GENERr�A—L LIABILITY PREMISES oayrrenea 5 Included CLAIMS MADE IJ OCCUR MED EXP y one person) 6 Included X Liquor PERSONALAADVINJURY S Included GENERAL AGGREGATE S N/A GEWLAGGRECATE LIMIT APPLIES PER PRODUCTS-COMPIOPAGG S Included POLICY PR0- LOC CT F A AUTOMOBILE LIAR LITY RRG1026:12 07/03./09 07/01/10 COMBINED SINGLE LIMIT ANYAUTO (EnadeN) S 1,000,000 m X ALL OWNED AUTOS BODILY WJURY SCHEDULED AUTOS (Par Demon) S x HIRED AUTOS BODILY INJURY S X I NON-OWNED AUTOS (PQmddenQ PROPERTY DAMAGE(Par CUOMO s GARAGBLLABILI Y AUTO ONLY-EA ACCIDENT 3 ANY AUTO OTHER THAN EAACC S AUTO ONLY: AGG S A EXCESS/UMBRELLALIABILI Y X31026812 07/01/09 07/01/10 EACH OCCURRENCE S 4,000,000 X OCCUR CWMS MADE AGGREGATE S 4,000,000 S DEDUCTIBLE S X RETENTION s 10D000D $ B WORKER$COMPENSATION RIC12 03122-09 WCSTATU- O1H AND EMPLOYERS'LIABILITY YIN 07/01/09 07/01/10 X I E ANY PROPRIETOWPARTNERIEJa=CUTIVE❑ E.LEACHACCIDENi $ 1,000,000 OFRCETZMEMBER EXCLUDED? Qdendalory In NH) E.L.DISEASE.EA EMPLOYE $1,000,00 0 If yes,desaae fader SPECIAL PROVISIONS6abw E.LDISEASE-POLICY LIMIT Is 1,000,000 OTHER DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS For Be. PatriaX Church, Mclanry, IL For: Ocktoberfest 9-19-09. CERTIFICATE HOLDER CANCELLATION SHOULDANYOFTHE ABOVE DESCRIBED POLICIES BE CANCELLED 8EFORETK EXPIRATION City of McHenry DATE THEREOF.THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN additional insured NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO 30 SHALL IMPOSE NO OBL:GATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE ACORD 25(2009101)carhun 01988-2009 ACORD CORPORATION. All riahls reserved. CONSENT AGENDA SUPPLEMENT To: Mayor and City Counci Fm: Deputy Clerk Kunzer For: September 14, 2009 regularly scheduled City Council Meeting Re: Block Party Request Traditionally, during the summer and fall months, the Clerk's Office receives numerous requests for permission to hold block parties within the City limits. The requests usually entail blocking off streets at specific locations within a particular subdivision. The Public Works Department provides barricades. The Fire Department offers a visit by personnel and/or a fire truck, as well. Inasmuch as City streets are closed for these events, City Council permission must be granted. Following council approval, the Police Department Public Works Department,McHenry Township Fire Protection District and the Applicant are notified in writing of the approval. The following Block Party Request was received and requires Council approval: Saturday. September 19''from noon until 10 p.m. Joanne Edwards of 5924 Dublin Court is requesting the closure of Dublin Court at its intersection with Draper Road in Legend Lakes Subdivision. Copy of the request and PIQ map are attached for your edification. /kmk Black Party Permit Applicartirn Revised 2M Application submitted by: o ayw�e_ lit J Lr C- tq � f . el Street Address: r L-e- s Date Submitted: /�2/0!2 Nora: PLEASE SWMIT YOUR AMACATION TO THE OFFICE OF THE CITY CLERK AT LEAST 30 mys mOR TQ PROPOSEII BLACK PARTY Date of Block Party: a�• I q 200 ` Hours of Proposed Street Closure: am./p.m.until 'D :.0 0 a.m. Subdivision Name: 4612 L4 jeS 77).&&J es - C-OS L"P e r— Specific Location of Proposed Street Closure(i.e.from what intersection to what intersection); 1 T A U.W i Pl C O k r- Street from -rid d r-s Q d to Contact Persons) 3'OGt YIh e— 9, t..yQ rJ Contact,Person(s)Address Q y nk10 t "�4 r Daytime Phone Number: 147 431-5DS 3 Evening Phone Number: $Is- -2 L, (0,60q I hereby certify that all persons who will be impacted in my neighborhood by the closure of this street.have en ` Tied of same. Signed: Date:ql a/ PON COMPLETION,PLEASE SUBMIT THIS APPLICATION TO OFFICE OF THE CITY CLERK 333 SOUTH GREEN STREET MCHENRY IL 60050 OR FAx:815-363-2173 OR E-MAIL, kknnwrQcLmchenrv.il.us OFFICE USE ONLY COUNCIL APPROVAL ON: / NOTIFICATION MADE TO:. fl MCHENItY POLICE DEPT. 0 MCHENRY PUBLIC WORKS STREET Dw • MCH TowNsHIP FIRE PROTECTION DISTRICT" O ADMIPImsm,&TION OFFICE: 13 APPLICANT aa.., hJ Dr aped R'"d �t� , i G 008 P.wIer 42:C•2C-.64"N 88"I8'52 ".5'VV elr.-.778 It S;ivaurt y 1..7CO Eye.11 1773 It r • CONSENT AGENDA TO: Mayor and City Council FROM: Bill Hobson,Assistant City Administrator FOR: September 14, 2009 Regular City Council Meeting RE: Donation of Surplus Property Background. The Johnsburg Police Department recently suffered the loss of two mobile computers that were being used to connect to various systems throughout the County, including our local Police Records Management System(RMS). At this time, McHenry has a surplus of two laptop computers that have been replaced. Rather than discard the surplus equipment through the municipal auction, staff is suggesting that the items are donated to Johnsburg. An ordinance has been prepared authorizing the donation of two mobile computers to the Village of Johnsburg. In the past the city has utilized a similar agreement to donate equipment to the city of Jacksonville, Illinois. Recommendation. Authorize the Mayor's execution of an ordinance donating surplus property to the Village of Johnsburg, Illinois Attachments: Ordinance ORD-06- ORDINANCE AUTHORIZING THE DONATION OF SURPLUS PROPERTY OWNED BY THE CITY OF MCHENRY WHEREAS, it is in the opinion of the corporate authorities of the City of McHenry that it is no longer necessary or useful to or in the best interests of the City of McHenry to retain ownership of specific electronic surplus property; and WHEREAS, it has been determined by the Mayor and City Council of the City of McHenry to donate the following identified surplus property to the Village of Johnsburg Police Department: 1. Itronix Laptop Computer Model 1X260 S/N: ZZGEG5193ZZ1069 2. Panasonic Laptop Computer Model CF28PRPAADM S/N: 2FKSBO1382 NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY AS FOLLOWS: SECTION 1: That the Mayor and City Council of the City of McHenry find that the surplus property described herein is no longer useful to the City and shall be donated to the Village of Johnsburg Police Department. SECTION 2: That the City Administrator is hereby authorized and directed to donate to the Village of Johnsburg Police Department the herein described surplus property. SECTION 3: That this Ordinance shall be in full force and effect from and after its passage by the corporate authorities of the City of McHenry. PASSED and APPROVED this day of August,2009. Ayes: Nays: Not Voting: Abstained: Absent: Mayor ATTEST: City Clerk REGULAR MEETING AUGUST 31,2W9 Mayor Low called the regularly scheduled August 31, 2009 meeting of the McHenry City Council to order at 7:30 p.m. In attendance were the following Aldermen: Santj, Glab,Schaefer, Murgatroyd, Wimmer, Peterson, Condon. Absent: None. Also in attendance were: City Administrator Maxeiner, City Clerk Jones, City Attorney McArdle, Deputy City Administrator Martin, Assistant City Administrator Hobson, Public Works Director Schmitt, Finance Director Black,City Engineer Cieslica. PUBLIC INPUT SESSION . Spokesman Curt Pepe, resident of 304 DePaul Court, addressed Council regarding the proposed disc golf course in Cold Springs Park. He noted a great deal of misinformation is being disseminated in the community regarding the potential disc golf course in Cold Springs Park. Information has been distributed to area residents. Mr. Pepe summarized for council benefit the information being distributed to area residents and he encouraged the newspaper to report accurately. Mr. Pepe also provided information regarding the protection of the fen and wetlands in Cold Springs Park as required by the Illinois Department of Natural Resources. Mr. Pepe stated Cold Springs Park is a natural treasure. He submitted a Petition containing 260 signatures requesting the preservation of Cold Springs Park in its natural state. CONSENT AGENDA Alderman Condon stated she would prefer that temporary signs permitted by Consent Agenda Item E and Item F be removed within two days followiing the event. Alderman Glab concurred with Alderman Condon. Alderman Murgatroyd stated he would support the temporary signs if their removal was required within forty-eight hours of the close of the event. Motion by Wimmer, seconded by Murgatroyd, to accept the Consent Agenda as amended: A. Approval of$520 change order amount and approval of final payment to SEC Group Inc for the Knox Park Softball Field No 2 engineering services agreement in the amount of$520; B. Advertise for bids for the installation of holiday lighting in Veterans Memorial Park- C. Intermittent closure of portions of Center Street and Kane Avenue for McHenry High School marching Band Festival on Saturday,September 12,2009; D. Landmark School PTO Annual Harvest Fest Hayride; E. Hilltop School PTO request to post temporary signs in right-of-way to advertise annual Fall Fest on September 26, 2009,subject to all signs being removed within forty-eight hours of dose of event; F. Hilltop School PTO request to post temporary signs in the right-of-way to advertise Holidays at Hilltop event on December 5,2009,subject to all signs being removed within forty-eight hours of dose of event; G. McHenry Public library request to post temporary signs in right-of-way to advertise Library Book Sale on October 24 and October 25,2009,and waiver of all associated fees, H. Request to post temporary signs in right-of-way to advertise Normal Moments Fundraiser on September 19,2009, and waiver of all associated fees; Page 2 August 31,2009 I. Planning and Zoning Commission review of the Zoning Ordinance Chapter 3, Sub-Section (n) relating to lighting regulations; J. Special Event Liquor license to the Church of Holy Apostles for its annual Fall Fest on September 18 and 19,2009; K. City Council Minutes: August 17,2009 regularly scheduled meeting, L. Special Use/Picnic Permits; M. List of Bills: A W TOOL SALES INC 42.18 ADAMS STEEL SERVICE INC 199.85 AMCORE BANK NA 30.50 AMELIO,�ROBERT 329.00 AMERICAST CONCRETE PRODU 305.00 ANDERSON, BRIAN 660.00 ANDERSON, LORI 290.63 AT&T 3,621.17 AT&T LONG DISTANCE 57.03 AUTO TRUCK GROUP 277.58 B&W CONTROL SYSTEMS INTE 2,381.70 BAKER & SON CO, PETER 1,318.36 BARBATO, EMIL 62.50 BARCLAY, TIM 70.00 BAZAN, MAUREEN 670.00 BAZAN, MICHAEL 1,240.00 BELL, ADAM C 670.00 BENTZ, DONALD J 76.50 BERKHEIMER CO INC, G W 4.86 BERNHARD, DAVID A 530.00 BREMER, CURTIS H 260.00 BRENNAN, DAN 1,155.00 CARMICHAEL CONSTRUCTION 6,127.00 CAUTHORN, KYLE 210.00 CDW GOVERNMENT INC 279.55 CHICAGO COMMUNICATIONS L 4,226.91 CHICAGO INTERNATIONAL TR 107.32 CHRISTIE, BRITTANY 2,495.00 CONAWAY, TINA 178.05 CONCRETE SOLUTIONS 204.90 CONNELL, TAINA 101.57 CONSTELLATION NEWENERGY 39,023.82 CRESCENT ELECTRIC SUPPLY 462.15 CUMMINGS, JOHN G 670.00 CURRAN CONTRACTING COMPA 2,640.86 CURTIS, TINA 400.00 DAWSON, CHRISTINE 26.74 DELISI, PHIL 100.00 DREISILKER ELECTRIC MOTO 236.40 EAST JORDAN IRON WORKS 312.00 ED'S RENTAL & SALES INC 48.68 EDESIGN 292.50 EJ EQUIPMENT 780.30 FBI NAA 85.00 FEO, PHILIP 60.00 FISCHER BROS FRESH 1,463.88 FLESCH COMPANY INC, GORD 85.94 FOP UNITS I/II 1,786.00 FOWLER, JEFF R 69.00 FOXCROFT MEADOWS INC 291.00 FRABIMOR EQUIPMENT & CON 970.00 FREUND, MICHAEL R. 530.00 GENESIS TRUCK PARTS 2.40 GREAT LAKES FIRE & SAFET 36.70 HACH COMPANY 432.47 HALOGEN SUPPLY COMPANY 166.82 HANSEN'S ALIGNMENT, DON 65.00 HARM'S FARM 29.00 HECK, SHARON 165,00 HOLTZ, TED 670.00 HP SHOOTING CENTER INC 11.04 IPRA 218.00 Page 3 August 31,2009 IUOE, LOCAL 150 1,961.18 JENSEN SALES CO INC, LEE 48.00 JIMANOS PIZZERIA 44.00 JULIE INC 3.49.75 KALE UNIFORMS INC 144.94 KIMBALL MIDWEST 462.72 KIWANIS CLUB OF MCHENRY 360.00 KNAUF, MICHAEL J 520.00 KTD INC 48.13 LANG PONTIAC-CADILLAC-SU 42.68 LUNDHOLM, KARL 450.00 MAD SCIENCE OF MCHENRY C 1,750.00 MAPLE CONSTRUCTION INC 900.00 MARTELLE WATER TREATMENT 1,286.11 MARTIN, DOUG 13.70 MARY$ FLOWERS 6 GIFTS 52.00 MAZZUCA, JOE 138.00 MCHENRY ANALYTICAL WATER 420.00 MCHENRY COMMUNITY SCHOOL 703.50 MCHENRY COUNTY RECORDER 250.00 MCMASTER-CARR SUPPLY CO 89.11 MCNEELY, TOM 670.00 MENDEZ LANDSCAPING 6 BRI 300.00 MEYER MATERIAL COMPANY 275.24 MID-AMERICAN HEATING 6 A 389.00 MIDWEST METER INC 153,58 MINUTEMAN PRESS OF MCH 477.87 MOORE, KEVIN 153.00 NATIONAL GUARDIAN LIFE I 42.33 NCPERS GROUP LIFE INS. 320.00 NEXTEL 1,798.55 NICOR GAS 788.82 NORTH SUBURBAN WATER 45.00 OTTOSEN BRITZ KELLY COOP 647.50 PEPSI-COLA GENL BOT 144.58 PERRICONE GARDEN CENTER 116.00 PETROLIANCE LLC 4,438.00 PETTIBONE 6 CO, P F 122.24 PITEL SEPTIC INC 1,625.00 PITNER, KEITH 650.00 POE, DAVE 600.00 POPP, LARRY 27.85 POTTS, MIKE 100.00 PRECISION SERVICE & PART 161.14 QUICK, KATHLEEN 53.11 REINDERS INC 244.47 RELIABLE MAINTENANCE COR 225.00 RHODES, DONALD E 660.00 RIGG, NATHAN 670.00 ROC CONSTRUCTION SUPPLY 176.63 RUSHING, RHONDA F LANG- 296.38 SEC GROUP INC 292.50 SECTION 8 DOORS 6 HARDWA 125.00 SHERMAN MECHANICAL INC 250.80 SHERWIN INDUSTRIES INC 84.00 SMARZEWSKI, JOHN 660.00 STAN'S FINANCIAL SERVICE 222.00 STAPLES BUSINESS ADVANTA 310.51 STULL, RICH 140.71 SWIFT CO INC, JOHN S 3,234.00 THOMAS TRUCKING INC, KEN 245.00 THOMPSON ELEVATOR INSPEC 75.00 TIPPS, GREGORY P 600.00 TOALSON, BILL 140.00 TOMMY'S RED HOTS 30.00 TRAFFIC CONTROL 6 PROTEC 502.32 TRIEBOLD IMPLEMENT INC 47.21 TRIEFENBACH, GORDON W 670.00 UNITED LABORATORIES 180.47 UNUM 1,542.42 USA BLUEBOOK 294.04 Page 4 August 31,2009 VALLEY VIEW ACRES 340.00 VERIZON WIRELESS 45.19 WALMART COMMUNITY 135.54 WEIS, HOWARD 180.00 ZAHN, DAN 252.00 ZUKOWSKI ROGERS FLOOD i 9,230.00 GRAND TOTALS 126,546.68 FUND TOTALS GENERAL FUND 47,564.32 BAND FUND 12,550.00 DEVELOPER DONATION FUND 6,127.00 CAPITAL IMPROVEMENTS FUND 462.15 WATER/SEWER FUND 49,262.71 RISK MANAGEMENT FUND 4,226.91 INFORMATION TECHNOLOGY FUND 768.59 RETAINED PERSONNEL ESCROW 5,585.00 TOTALS 126,546.68 Voting Aye: Santi, Glab,Schaefer, Murgatroyd,Wimmer, Peterson,Condon. Voting Nay: None. Absent: None. Motion carried. REQUEST FOR TEMPORARY USE PERMIT FROM SEPTEM§ER 1 2009 THROUGH NOVEMBER 30, 2009 FOR MOBILE CATERING SERVICE AT t603 BULL VALLEY ROAD—DAVID KRUK Deputy City Administrator Martin stated a request was submitted by David Kruk, property owner of 5603 Bull Valley Road, formerly known as Haystacks Manor. Mr. Kruk is requesting a temporary use permit to use his building and equipment at that location for a commissary to house food products and use the kitchen area for prep work for the food. Deputy City Administrator Martin noted the restaurant on the subject property has closed and Mr. Kruk would like to sell prepared food off-site in a mobile kitchen unit. Staff has reviewed the request and recommends approval subject to the following conditions: 1. Temporary Use Permit shall be valid from September 1,2009 through November 30,2009, 2. All food prepared on-site to be sold off-premises; 3. Procedures set forth by the McHenry County Health Department for potable water and grey water shall be followed; 4. The mobile trailer shall be removed from the site after November 3e and shall not be stored on-site during the winter months. Motion by Condon, seconded by Santi, to accept Staffs recommendation to approve a Temporary' Use Permit for a mobile catering service at 5603 Bull Valley Road as reque$ted by David Kruk,subject to the following conditions: L Temporary Use Permit shall be valid from September 1,2009 through November 30,2909, 2. All food prepared on-site to be sold off-premises; 3. Procedures set forth by the McHenry County Health Department for potable water and grey water shall be followed; 4. The mobile trailer shall be removed from the site after November 31P and shall not be stored on-site during the winter months. Voting Aye: Sant!,Glab,Schaefer, Murgatroyd,Wimmer, Peterson,Condon. Voting Nay: None. Absent: None. Motion carried. Page 5 August 31,20D9 REQUEST FOR CONDITIONAL USE PERMIT FOR AUTOMOBILE SERVICE STATION AND AUTOMOBILE LAUNDRY—5301 BULL VALLEY,ROAD, GRAHAM ENTERPRISES Deputy City Administrator Martin stated Graham Enterprises submitted an application for a conditional use permit to allow the re-opening of the automobile service station and automobile laundry at 5301 Bull Valley Road. The property has been vacant for several years which caused the previous conditional use permit for the property to expire. Deputy City Administrator Martin noted the Planning and Zoning Commission considered the request at a Public Hearing held on August 20, 2009 and unanimously recommended its approval. Responding to an inquiry, Deputy City Administrator noted a convenience store is a permitted use on the subject property. Motion by Santi, seconded by Glab, to accept the unanimous recommendation of the Planning and Zoning Commission, to pass an ordinance granting a conditional use permit to allow an automobile service station and automobile laundry on the property located at 5301 Bull Valley Road,as requested by Graham Enterprises. Voting Aye: Santi,Glab,Schaefer, Murgatroyd,Wimmer, Peterson,Condon. Voting Nay: None. Absent: None. Motion carried. COMMITTEE RECOMMENDATION: SCHEDULE A PUBLIC HEARING REGARDING THE PROPOSED ESTABLISHMENT OF AN HISTORIC PRESERVATION DISTRICT Deputy City Administrator Martin stated the Community Development Committee at its June 2, 2009 meeting directed Staff to prepare for the establishment of an Historic Preservation District comprised of the Waukegan-Main Street Area.The Committee has been working jointly with the Landmark Commission towards the creation of the District. Deputy City Administrator Martin stated an information booklet has been prepared.The booklet contains background information, common questions about historic districts, and photos and brief descriptions of all primary buildings encompassed in the proposed District. Deputy City Administrator Martin noted the next step in the process is to hold a Public Hearing to provide an opportunity for input, comments and questions regarding the establishment of the proposed District. Staff is suggesting the Public Hearing be held on September 28, 2009. Notification to all property owners within the proposed District as well as those abuttirig the District must occur between fifteen and thirty days prior to the Hearing. Testimony from Landmark Commissioners and any other interested parties will occur at the Public Hearing. Page 6 August 31,2009 Alderman Peterson suggested the information booklet should be made available to the public at the Municipal Center prior to the Hearing. Deputy City Administrator Martin responded he would include language in the Public Notice indicating the availability of the booklet at the Municipal Center. Motion by Condon, seconded by Santi, to accept the recommendation of the Community Development Committee and to direct Staff to prepare for a Public Hearing on September 28, 2009 for the purpose of hearing public testimony, input, comments and questions regarding the proposed establishment of the Waukegan-Main Historic Preservation District. Voting Aye: Santi,Glab,Schaefer, Murgatroyd,Wimmer, Peterson,Condon. Voting Nay: None. Absent: None. Motion carried. CONSIDER ORDINANCE ADOPTING CORE DOWNTOWN SUB-AREA PLAN Deputy City Administrator Martin stated the Community Development Committee has been working for some time to draft a Core Downtown Sub-Area Plan. The process also involved citizen participation, workshops and surveys. Plan boundaries almost mirror the tax increment financing district. The Plan includes land use, streetscape and transportation planning recommendations for the area. Deputy City Administrator Martin noted the Plan was considered at a Public Hearing before the Planning and Zoning Commission on July 9, 2009 where it was unanimously recommended for approval. Alderman Condon commended Staff for all of their efforts regarding the development of the Plan. Motion by Santi, seconded by Schaefer, to accept the recommendations of the Community Development Committee and the Planning and Zoning Commission, to pass an ordinance adopting the Core Downtown Sub-Area Plan. Voting Aye: Santi,Glab,Schaefer, Murgatroyd,Wimmer, Peterson,Condon. Voting Nay: None. Absent: None. Motion carried. RECOVERY ZONE ECONOMIC DEVELOPMENT BONDS FOR LOCAL STREET IMPROVEMENTS Finance Director Black stated after considering need and analyzing road improvement funding options, Staff recommends bonding for approximately $3.3 million in road improvements, Which included engineering costs, to address a number of immediate needs, Page 7 August 31,2009 while accumulating approximately $100,000 annually in MFT Funds to address ongoing requirements. Director Black stated the City may issue bonds for road improvements through the Recovery Zone Economic Development Bonds Program established by the American Recovery and Reinvestment Act of 2009. The County is allocating up to $18,338,000 in bonding authority to units.of government within McHenry County. Several communities have already received authority to issue bonds. Director Black pointed out that local governments participating in the program may issue taxable bonds in lieu of tax-exempt bonds for governmental purposes and receive a rebate equal to 45% of the interest paid over the life of the bonds. Consequently, the effective rate of interest on such taxable bonds is lower than the rate enjoyed on tax-exempt issues. Local governments can thereby reduce the amount of interest they repay to bondholders. Director Black reported the City submitted its letter of interest for the Recovery Zone Program to the County on August 21". The City requested $3.5 in bonding authority from the County. If Council approves, the City's request will be reviewed by the County's Finance and Audit Committee on September 8th with final approval considered by the County Board on September 15th. Staff recommends the following: L Authorize the city to proceed with its application to issue bonds under the Recovery Zone Economic Development Program, 2. Referral of the street improvement program to the Public Works Committee for identification of the roads to include in the Program. Alderman Murgatroyd stated this is an opportunity to get some things done to our streets that the city has been unable to address for years. Alderman Peterson inquired where the $3.5 million figure was derived from. Director Black responded the figure came out of debt service and how much the City could borrow and repay. Alderman Santi inquired about the amount of money the County still has available to allocate. Director Black stated he is not certain of the exact amount. However, funds were still available when the application was submitted. Alderman Peterson inquired as to the time of the County Board meeting when this matter will be considered. Director Black responded the meeting is scheduled for 9:30 on th September 15 Page 8 August 31,2009 Motion by Murgatroyd, seconded by Wimmer,to accept Staffs recommendation to 3. Authorize the city to proceed with its application to issue bonds in an amount not-to-exceed$3.5 million for a City street improvement project under the Recovery Zone Economic Development Program, 4. Referral pf the street improvement program to the Public Works Committee for identification of the roads to include in the Program. Voting Aye: Santi,Glab,Schaefer, Murgatroyd,Wimmer, Condon. Voting Nay: Peterson. Absent: None. Motion carried. MAYOR STATEMENT AND REPORT Mayor Low reported the next Council meeting is scheduled for September 14,2009. A brief ceremony will be held at Veterans Memorial Park on Friday, September 11, 2009 in commemoration of the September 11, 2001 tragedy. The City will be hoisting the flag donated by Mark Justen for the ceremony. Mayor Low announced the Character Countsi Pillar for September us Trustworthiness. Mayor Low reported the Good Guys vs the Good Guys softball game event held on August 29th was very successful in that it raised more than$3,000 for FISH Food Pantry. COMMITTEE REPORTS Chairman Alderman Peterson announced a Parks and Recreation Committee meeting is scheduled for Wednesday, September 9, 2009 at 7:30 p.m. in the Municipal Center Aldermen's Conference Room. Council Liaison Alderman Condon reported the McHenry Area Youth Commission has concluded its summer youth program and is currently working on Red Ribbon Week. More information will be forthcoming. STAFF REPORTS City Administrator Maxeiner announced the Downtown Business Association annual Wine Festival is scheduled for September 12th at Veterans Memorial Park from 1 p.m. until 5 p.m. FUTURE AGENDA ITEMS There were no Future Agenda Items discussed. Page 9 August 31,2009 ADJOURNMENT Motion by Wimmer,seconded by Peterson,to adjourn the meeting at 8:12 p.m. Voting Aye: Sant,Glab,Schaefer, Murgatroyd,Wimmer, Peterson,Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 8:12 p.m. Mayor City Clerk PATE 9/01/2009 04:01 PM CITY OF MCHENRY PAGE 1 AS-NEEDED CHECKS COUNCIL MEETING 9/14/09 CLAIM # FUND DEPT' VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE --------- -------------------------------------------------------------------------------------------------------------------------- 9080540 100 XXXXX 10160 ALBERTSONS JULY 09 PARKS SUPPLIES 08/13/09 M 081309 176.56 740827 100.41.6110 0908 081309 GLJ8961 43.06 081309 100.46.6110 0908 081309 GLJ8961 19.66 081309 100.47.6920 0908 081309 GLJ8961 113.84 081309 9080002 100 01 6289 BANKCARD SERVICES 7/9/09MGMT MTG REFRESHENTS 08/04/09 M 080409 13.73 740822 100.01.6940 0908 080409 GW8922 13.73 080409 9080003 100 01 6289 BANKCARD SERVICES ICSC RETAIL CONNECTION O8/04/09 M 080409 283.91 740822 GES CONFERNECE DISPLAY RETURN 100.01.5430 0908 080409 GW8922 283.91 080409 9080992 600 00 2408 BLUE CROSS BLUE SHIELD 0 830865MEDICAL & DENTAL PREMIUMS O8/26/09 M 082609 119,413.01 740968 600.00.4310 0908 082609 GW9041 112078.58 082609 600.00.4320 0908 082609 GW9041 7334.43 082609 9080993 210 00 6638 FREUND, ROBERT L 8/6/09FIREBALL 8 CONCERT O8/26/09 M 082609 600.00 740969 210.00.5110 0908 082609 GW9042 600.00 082609 9080858 100 01 7 HERDRICH & SON INC, CHAS 81809DS SIGNS 08/20/09 M 082009 48.00 740961 100.01.6940 0908 082009 GW8994 48.00 082009 9080859 100 XXXXX 9391 ILLINOIS DIRECTOR OF 0802562 UMEMPLOYMENT PAYMENTS 08/20/09 M 082009 7,139.88 740962 100.01.4010 0908 082009 GW8994 1122.00 082009 100.03.4010 0908 082009 GW8994 5564.00 082009 100.04.4010 0908 082009 GW8994 453.88 082009 9080004 205 00 10212 J & H VIDEO PRODUCTIONS 2009 MISS MCHENRY DVDS 08/04/09 M 080409 350.00 740823 205.00.5110 0908 080409 GW8922 350.00 080409 9080541 205 00 14276 MCHENRY COMMUNITY HIGH S 6/20/09 MISS MCH PAGEANT SPACE RENT 08/13/09 M 081309 924.19 740828 205.00.5110 0908 081309 GLJ8961 924.19 081309 9080005 510 31 7 NIA3PA 8/14/09 MEMBERSHIP AND TRAINING 08/04/09 M 080409 158.00 509386 510.31.5430 0908 080409 GW8922 158.00 080409 9080865 100 01 16715 OTIS ELEVATOR COMPANY CY27345001HYDRAULIC ELEVATOR TEST 08/20/09 M 082009 850.00 740963 100.01.5110 0908 082009 GLJ8998 850.00 082009 9080007 XXXXX XXXXX 17155 PETTY CASH FUND 5/4-8/4/09MATERIALS & SUPPLIES O8/04/09 M 080409 162.35 740825 100.01.6110 0908 080409 GW8923 7.08 080409 100.01.6210 0908 080409 GW8923 .97 080409 100.03.5310 0908 080409 GW8923 5.00 080409 100.04.5310 0908 080409 GW8923 50.23 080409 100.04.5420 0908 080409 GW8923 3.41 080409 100.22.5310 0908 080409 GW8923 1.00 080409 100.41.5310 0908 080409 GW8923 2.00 080409 100.41.6110 0908 080409 GW8923 1.00 080409 100.42.6920 0908 080409 GW8923 30.00 080409 100.46.6110 0908 080409 GW8923 17.00 080409 100.46.6920 0908 080409 GW8923 5.49 080409 DATE 9/01/2009 04:01 PM CITY OF MCHENRY PAGE 2' AS-NEEDED CHECKS COUNCIL MEETING 9/14/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 100.47.6110 0908 080409 GLJ8923 8.00 080409 100.47.6920 0908 080409 GLJ8923 17.17 080409 620.00.6270 0908 080409 GLJ8923 14.00 080409 9080001 100 04 17550 POSTMASTER MCHENRY IL POSTAGE FOR WATER/SEWER BILLS 08/02/09 M 080309 1,435.00 740719 100.04.5310 0908 080309 GLJ8915 1435.00 080309 9080006 100 XXXXX 17644 PRE-PAID LEGAL SERVICES 122659M0NTHLY PAYROLL DEDUCTIONS 08/04/09 M 080409 181.30 740824 100.2192 0908 080409 GLJ8922 181.30 080409 9081022 100 XXXXX 17644 PRE-PAID LEGAL SERVICES 122659M0NTHLY PAYROLL DEDUCTIONS 08/27/09 M 082709 181.30 740970 100.2192 0908 082709 GLJ9046 181.30 082709 9080860 100 XXXXX 19170 RESERVE ACCOUNT 10737039 MAILING MACHINE POSTAGE 08/20/09 M 082009 1,184.73 740964 100.01.5310 0908 082009 GLJ8994 96.55 082009 100.02.5310 0908 082009 GLJ8994 27.67 082009 100.03.5310 0908 082009 GLJ8994 79.03 082009 100.04.5310 0908 082009 GLJ8994 317.20 082009 100.22.5310 0908 082009 GLJ8994 107.71 082009 100.30.5310 0908 082009 GLJ8994 16.40 082009 100.41.5310 0908 082009 GLJ8994 540.17 082009 9080861 510 XXXXX 19170 RESERVE ACCOUNT 10737039 MAILING MACHINE POSTAGE 08/20/09 M 082009 282.37 509427 510.31.5310 0908 082009 GLJ8994 276.83 082009 510.32.5310 0908 082009 GLJ8994 5.54 082009 9080862 100 XXXXX 20015 SAM'S CLUB JULY 2009 MATERIALS & SUPPLIES O8/20/09 M 082009 797.69 740965 100.01.6110 0908 082009 GLJ8994 92.06 082009 100.44.6110 0908 082009 GLJ8994 592.49 082009 100.46.6110 0908 082009 GLJ8994 6.83 082009 100.47.6920 0908 082009 GLJ8994 106.31 082009 9080863 100 01 20152 SECRETARY OF STATE / POL VEHICLE REGISTRATION RENEWAL 08/20/09 M 082009 79.00 740966 100.01.6940 0908 082009 GLJ8994 79.00 082009 9080542 600 00 21547 TOTAL BROKER BENEFITS 200908099 JULY 2009 INUSRNACE CLAIMS 08/13/09 M 081309 225.00 740829 600.00.4310 0908 081309 GLJ8961 225.00 081309 9080543 100 04 22497 UNITED PARCEL SERVICE 60X482319 UPS CHARGES O8/13/09 M 081309 68.51 740830 100.04.5310 0908 081309 GLJ8961 68.51 081309 9080544 510 31 22497 UNITED PARCEL SERVICE 60X482319 UPS CHARGES 08/13/09 M 081309 14.86 509387 510.31.5310 0908 081309 GLJ8961 14.86 081309 9080864 100 04 22497 UNITED PARCEL SERVICE 60X485339 UPS CHARGES 08/20/09 M 082009 45.59 740967 100.04.5310 0908 082009 GLJ8994 45.59 082009 EXPENDED LIQUID ACCRUAL GRAND TOTALS 134,614.98 RECAP TOTALS EXPENDED LIQUID ACCRUAL FUND TOTALS 100 GENERAL FUND 12,633.55 DATE 9/01/2009 04:01 PM CITY OF MCHENRY PAGE 3 AS-NEEDED CHECKS COUNCIL MEETING 9/14/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 205 PAGEANT FUND 1,274.19 210 BAND FUND 600.00 510 WATER/SEWER FUND 455.23 600 EMPLOYEE INSURANCE FUND 119,638.01 620 INFORMATION TECHNOLOGY FUND 14.00 **** 134,614.98 DATE 9/09/2009 09:28 AM CITY OF MCHENRY PAGE 1 LIST OF BILLS COUNCIL MEETING 9/14/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ----------------------------------------------------------------------------------------------------------------------------------- 9090242 100 33 1001 A-YARD CORP 8/11/09 MULCH 09/14/09 0 090809 40.00 100.33.6110 0909 090809 GLJ9077 40.00 090809 9090228 100 XXXXX 1071 ACE HARDWARE, BJORKMAN'S AUG 2009 MATERIALS & SUPPLIES 09/14/09 0 090809 1,359.54 100.01.6110 0909 090809 GLJ9077 243.00 090809 100.01.6270 0909 090809 GLJ9077 239.95 090809 100.22.5370 0909 090809 GLJ9077 53.78 090809 100.22.6110 0909 090809 GLJ9077 2.69 090809 100.33.5370 0909 090809 GLJ9077 6.28 090809 100.33.6110 0909 090809 GLJ9077 442.29 090809 100.45.6110 0909 090809 GLJ9077 353.56 090809 100.45.4510 0909 090809 GLJ9077 17.99 090809 9090229 510 XXXXX 1071 ACE HARDWARE, BJORKMAN'S AUG 2009 MATERIALS & SUPPLIES 09/14/09 0 090809 396.38 510.31.6110 0909 090809 GLJ9077 215.67 090809 510.32.6110 0909 090809 GLJ9077 180.71 090809 9090230 100 33 1077 ACE TOWING & RECOVERY 4701 TOWING SERVICES 09/14/09 0 090809 67.00 100.33.5370 0909 090809 GLJ9077 67.00 090809 9090385 100 33 1077 ACE TOWING & RECOVERY 1333 VEHICLE TOWING SERVICES 09/14/09 0 090809 125.00 100.33.5370 0909 090809 GLJ9081 125.00 090809 9090400 100 KXXKK 1101 ACRES GROUP 76472 LAWN MOWING SERVICES 09/14/09 0 090909 7,616.68 100.41.5110 0909 090909 GLJ9083 5300.00 090909 100.33.5110 0909 090909 GLJ9083 2316.68 090909 9090401 510 XXXXX 1101 ACRES GROUP 76472 LAWN MOWING SERVICES 09/14/09 0 090909 3,963.32 510.31.5110 0909 090909 GLJ9083 2196.68 090909 510.32.5110 0909 090909 GLJ9083 1766.64 090909 9090231 100 33 1108 ADAMS ENTERPRISES INC, R 415680SUPPLIES 09/14/09 0 090809 8.80 100.33.5370 0909 090809 GLJ9077 8.80 090809 9090232 510 31 1108 ADAMS ENTERPRISES INC, R 415746SUPPLIES 09/14/09 0 090809 13.80 510.31.5370 0909 090809 GLJ9077 13.80 090809 9090233 100 33 1108 ADAMS ENTERPRISES INC, R 415803SUPPLIES 09/14/09 0 090809 50.00 100.33.6110 0909 090809 GLJ9077 50.00 090809 9090234 100 22 1108 ADAMS ENTERPRISES INC, R 415807SUPPLIES 09/14/09 0 090809 28.08 100.22.5370 0909 090809 GLJ9077 28.08 090809 9090235 100 33 1108 ADAMS ENTERPRISES INC, R 416163SUPPLIES 09/14/09 0 090809 15.54 100.33.5370 0909 090809 GLJ9077 15.54 090809 9090236 510 31 1106 ADAMS STEEL SERVICE INC 285172SUPPLIES 09/14/09 0 090809 25.70 510.31.6110 0909 090809 GLJ9077 25.70 090809 9090237 100 01 1106 ADAMS STEEL SERVICE INC 285222SUPPLIES 09/14/09 0 090809 22.69 100.01.6110 0909 090809 GLJ9077 22.69 090809 DATE 9/09/2009 09:28 AM CITY OF MCHENRY PAGE 2 LIST OF BILLS COUNCIL MEETING 9/14/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 9090402 100 33 1106 ADAMS STEEL SERVICE INC 285223SUPPLIES 09/14/09 0 090909 33.33 100.33.6110 0909 090909 GLJ9083 33.33 090909 9090403 100 33 1106 ADAMS STEEL SERVICE INC 285215SUPPLIES 09/14/09 0 090909 73.82 100.33.6110 0909 090909 GLJ9083 73.82 090909 9090238 100 45 1251 AGS REBUILDERS 1294 VEHICLE REPAIRS 09/14/09 0 090809 75.00 100.45.5370 0909 090809 GLJ9077 75.00 090809 9090239 100 33 1256 AHLBORN EQUIPMENT INC 17875 SUPPLIES 09/14/09 0 090809 278.30 100.33.6110 0909 090809 GLJ9077 278.30 090809 9090240 100 41 1 ANDERSON, MARY PARKS PROGRAM REFUND 09/14/09 0 090809 73.00 100.41.3637 0909 090809 GLJ9077 73.00 090809 9090241 510 XXXXX 5 ANEMONE, FRANK REFUND WATER/SEWER #1076401036 09/14/09 0 090809 70.79 510.220 0909 090809 GLJ9077 70.79 090809 9090404 100 XXX%K 1450 AT&T SEPT 2009 ALARM CIRCUITS 09/14/09 0 090909 46.71 100.45.5320 0909 090909 GLJ9083 26.95 090909 100.33.5320 0909 090909 GLJ9083 19.76 090909 9090405 510 XXXXX 1450 AT&T SEPT 2009 ALARM CIRCUITS 09/14/09 0 090909 10.18 510.31.5320 0909 090909 GLJ9083 8.98 090909 510.32.5320 0909 090909 GLJ9083 1.20 090909 9090386 510 32 1739 AUTO TRUCK GROUP 404779VEHICLE REPAIR PARTS 09/14/09 0 090809 50.01 510.32.5370 0909 090809 GLJ9081 50.01 090809 9090249 100 33 2039 B&W CONTROL SYSTEMS INTE 145534PUBLIC WORKS GARAGE LUST 09/14/09 0 090809 684.00 100.33.8900 20392 0909 090809 GLJ9077 PROJ# 100-PWLUST 684.00 090809 684.00 100-PWLUST 9090250 510 31 2039 B&W CONTROL SYSTEMS INTE 145535SCADA IMPROVEMENTS 09/14/09 0 090809 2,278.10 510.31.8300 0909 090809 GLJ9077 2278.10 090809 510-EQUIPWA 9090243 100 33 2007 BARBATO, EMIL 224259SUPPLIES 09/14/09 0 090809 199.00 100.33.6110 0909 090809 GLJ9077 199.00 090809 9090244 510 32 2550 BOTTS WELDING & TRUCK SE 478910VEHICLE SAFETY INSPECTION 09/14/09 0 090809 23.00 510.32.5370 0909 090809 GLJ9077 23.00 090809 9090245 100 03 2636 BRENNAN, DAN 8/26/09 MOWING SERVICES 09/14/09 0 090809 315.00 100.03.5110 0909 090809 GLJ9077 315.00 090809 9090246 100 03 2636 BRENNAN, DAN 7/15/09 MOWING SERVICES 09/14/09 0 090809 245.00 100.03.5110 0909 090809 GLJ9077 245.00 090809 9090247 100 21 2644 BROGAN, WILLIAM J POLICE COMM INTERVIEWS 09/14/09 0 090809 115.70 DATE 9/09/2009 09:28 AM CITY OF MCHENRY PAGE 3 LIST OF BILLS COUNCIL MEETING 9/14/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ REFRESHMENT REIMB 100.21.6110 0909 090809 GLJ9077 115.70 090809 9090248 100 45 2670 BSN SPORTS 93230968 SUPPLIES 09/14/09 0 090809 48.18 100.45.6110 0909 090809 GLJ9077 48.18 090809 9090406 100 45 2739 BUCK BROS INC 3004330 EQUIPMENT SUPPLIES 09/14/09 0 090909 585.00 100.45.5370 0909 090909 GLJ9083 585.00 090909 9090387 100 33 2765 BUSS FORD SALES 33822 VEHCLE REPAIR PARTS 09/14/09 0 090809 58.76 100.33.5370 0909 090809 GLJ9081 58.76 090809 9090276 760 00 3006 CAPITAL GAINS INCORPORAT 1536 INVESTMENT MANAGEMENT SERVICES 09/14/09 0 090809 4,234.00 760.00.5110 0909 090809 GLJ9080 4234.00 090809 9090388 100 01 3007 CAREY ELECTRIC 23354 RIVERWALK ELECTRICAL CIRCUITS 09/14/09 0 090809 1,950.00 100.01.5110 0909 090809 GLJ9081 1950.00 090809 9090389 100 01 3007 CAREY ELECTRIC 23337 RIVERWALK LIGHT TRANSFORMERS 09/14/09 0 090809 859.00 100.01.5110 0909 090809 GLJ9081 859.00 090809 9090251 100 XXXXX 3015 CARQUEST AUTO PARTS STOR AUG 2009 VEHICLE REPAIR PARTS 09/14/09 0 090809 100.15 100.22.5370 0909 090809 GLJ9077 10.38 090809 100.33.5370 0909 090809 GLJ9077 89.77 090809 9090252 100 41 1 CARTER, MICHELLE PARKS PROGRAM REFUND 09/14/09 0 090809 105.00 100.41.3637 0909 090809 GLJ9077 105.00 090809 9090407 620 00 3135 CDW GOVERNMENT INC QCJ3259 COMPUTER SOFTWARE 09/14/09 0 090909 2,400.00 620.00.5110 0909 090909 GLJ9083 2400.00 090909 9090253 510 XXXXX 3163 CERTIFIED SERVICES INC 2323 COLLECTION SERVICES 09/14/09 0 090809 16.75 510.220 0909 090809 GLJ9077 16.75 090809 9090254 100 33 6635 CHICAGO INTERNATIONAL TR 111107891 VEHICLE REPAIRS PARTS 09/14/09 0 090809 34.64 100.33.5370 0909 090809 GLJ9077 34.64 090809 9090255 100 33 3266 CHRISTOPHER, DAVID CDL LICENSE REIMB 09/14/09 0 090809 60.00 100.33.5430 0909 090809 GLJ9077 60.00 090809 9090256 100 01 3285 CINTAS CORPORATION #355 355-01002 EMPLOYEE UNIFORM RENTALS 09/14/09 0 090809 304.40 100.01.4510 0909 090809 GLJ9077 304.40 090809 9090257 100 33 3285 CINTAS CORPORATION #355 355-01000 EMPLOYEE UNIFORM RENTALS 09/14/09 0 090809 80.48 100.33.4510 0909 090809 GLJ9077 80.48 090809 9090258 510 32 3285 CINTAS CORPORATION #355 355-00992 EMPLOYEE UNIFORM RENTALS 09/14/09 0 090809 204.96 510.32.4510 0909 090809 GLJ9077 204.96 090809 9090259 510 32 3285 CINTAS CORPORATION #355 355-00999 EMPLOYEE UNIFORM RENTALS 09/14/09 0 090809 208.36 510.32.4510 0909 090809 GLJ9077 208.36 090809 DATE 9/09/2009 09:28 AM CITY OF MCHENRY PAGE 4 LIST OF BILLS COUNCIL MEETING 9/14/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 9090260 100 01 3285 CINTAS CORPORATION #355 355-01000 UNIFORM PURCHASE 09/14/09 0 090809 186.93 DILLON 100.01.4510 0909 090809 GLJ9077 186.93 090809 9090261 100 01 3285 CINTAS CORPORATION #355 355-01002 FLOOR MAT RENTALS 09/14/09 0 090809 351.60 100.01.6110 0909 090809 GLJ9077 351.60 090809 9090262 100 33 3285 CINTAS CORPORATION #355 355-01000 FLOOR MAT RENTALS 09/14/09 0 090809 69.76 100.33.6110 0909 090809 GLJ9077 69.76 090809 9090263 510 32 3285 CINTAS CORPORATION #355 355-00992 SOAP & TOWELS 09/14/09 0 090809 39.72 510.32.6110 0909 090809 GLJ9077 39.72 090809 9090265 510 32 3285 CINTAS CORPORATION #355 355-00999 SOAP & TOWELS 09/14/09 0 090809 86.76 510.32.6110 0909 090809 GLJ9077 86.76 090809 9090266 100 41 1 CIPRIANI, GINA PARKS PROGRAM REFUND 09/14/09 0 090809 50.00 100.41.3637 0909 090809 GLJ9077 50.00 090809 9090267 100 01 3387 CLARKE ENVIRONMENTAL MOS 6328413 MOSQUITO MANAGEMENT SERVICE 09/14/09 0 090809 1,750.00 100.01.5110 0909 090809 GLJ9077 1750.00 090809 9090268 620 00 3509 COMCAST CABLE 9/4-10/3 INTERNET SERVICES 09/14/09 0 090809 74.90 620.00.5110 0909 090809 GLJ9077 74.90 090809 9090269 100 XXXXX 3531 COMED AUG 2009 UTILITIES 09/14/09 0 090809 3,059.29 100.33.5520 0909 090809 GLJ9077 317.69 090809 100.42.5510 0909 090809 GLJ9077 2015.40 090809 100.44.5510 0909 090809 GLJ9077 52.43 090809 100.45.5510 0909 090809 GLJ9077 673.77 090809 9090270 510 XXXXX 3531 COMED AUG 2009 UTILITIES 09/14/09 0 090809 811.49 510.31.5510 0909 090809 GLJ9077 259.46 090809 510.32.5510 0909 090809 GLJ9077 552.03 090809 9090271 510 XXXXX 3531 COMED AUG 2009 WATER/SEWER PUMPING CHARGES 09/14/09 0 090809 1,526.16 510.31.5510 0909 090809 GLJ9077 256.21 090809 510.32.5510 0909 090809 GLJ9077 1269.95 090809 9090272 100 33 3528 COMED 5433098004STREET LIGHTS 09/14/09 0 090809 1,610.36 100.33.5520 0909 090809 GLJ9077 1610.36 090809 9090273 100 33 3528 COMED 8990135056STREET LIGHTS 09/14/09 0 090809 21,583.46 100.33.5520 0909 090809 GLJ9077 21583.46 090809 9090408 100 33 3537 CONCRETE SOLUTIONS 13530 MATERIALS 09/14/09 0 090909 136.00 100.33.6110 0909 090909 GLJ9083 136.00 090909 9090409 100 33 3537 CONCRETE SOLUTIONS 13457 MATERIALS 09/14/09 0 090909 587.50 100.33.6110 0909 090909 GLJ9083 587.50 090909 DATE 9/09/2009 09:28 AM CITY OF MCHENRY PAGE 5 LIST OF BILLS COUNCIL MEETING 9/14/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 9090274 100 01 3559 COUNTY CLERKS OFFICE FOERSTER NOTARY COMMISSION RENEWAL 09/14/09 0 090809 10.00 100.01.6940 0909 090809 GLJ9077 10.00 090809 9090275 100 01 3634 CRESCENT ELECTRIC SUPPLY 112-141037ELECTRICAL SUPPLIES 09/14/09 0 090809 182.98 100.01.6110 0909 090809 GLJ9077 182.98 090809 9090410 100 33 3742 CURRAN CONTRACTING COMPA 71444 ASPHALT DUMPING CHARGE 09/14/09 0 090909 35.00 100.33.6110 0909 090909 GLJ9083 35.00 090909 9090411 100 33 3742 CURRAN CONTRACTING COMPA 71553 MATERIALS 09/14/09 0 090909 3,334.54 100.33.6110 0909 090909 GLJ9083 3334.54 090909 9090412 100 33 3742 CURRAN CONTRACTING COMPA 71481 MATERIALS 09/14/09 0 090909 1,259.94 100.33.6110 0909 090909 GLJ9083 1259.94 090909 9090413 100 41 3742 CURRAN CONTRACTING COMPA 71481 MATERIALS 09/14/09 0 090909 757.62 100.41.6110 0909 090909 GLJ9083 757.62 090909 9090419 100 33 3742 CURRAN CONTRACTING COMPA 71404 MATERIALS 09/14/09 0 090909 3,432.28 100.33.6110 0909 090909 GLJ9083 3432.28 090909 9090414 510 32 4004 D'ANGELO NATURAL SPRING AUGUST 09 BOTTLED DISTILLED WATER 09/14/09 0 090909 74.00 510.32.6110 0909 090909 GLJ9083 74.00 090909 9090277 XXXXX 00 4530 DOCUMENT IMAGING DIMENSI 50528 PRINTER SUPPLIES 09/14/09 0 090809 947.00 100.00.6210 0909 090809 GLJ9080 297.00 090809 620.00.6210 0909 090809 GLJ9080 03 212.00 090809 620.00.6210 0909 090809 GLJ9080 01 438.00 090809 9090278 510 32 4637 DREISILKER ELECTRIC MOTO I659348 UTILITY SYSTEM MOTOR REPAIR 09/14/09 0 090809 205.00 510.32.5380 0909 090809 GLJ9080 205.00 090809 9090279 100 XXXXX 5109 ED'S AUTOMOTIVE/JIM'S MU AUGUST 09 VEHICLE SAFETY INSPECTIONS 09/14/09 0 090809 138.00 100.33.5370 0909 090809 GLJ9080 115.00 090809 100.45.5370 0909 090809 GLJ9080 23.00 090809 9090280 100 33 5107 ED'S RENTAL & SALES INC 1-346102 CHAIN SAW PARTS 09/14/09 0 090809 25.70 100.33.5370 0909 090809 GLJ9080 25.70 090809 9090415 100 33 5309 EJ EQUIPMENT 34463 VEHICLE REPAIR PARTS 09/14/09 0 090909 64.76 100.33.5370 0909 090909 GLJ9083 64.76 090909 9090281 100 22 6029 FAST EDDIES CAR WASH AUG 2009 SQUAD CAR WASHES 09/14/09 0 090809 109.10 100.22.5370 0909 090809 GLJ9080 109.10 090809 9090390 100 41 6029 FAST EDDIES CAR WASH 9/3/09CAR WASH SERVICE 09/14/09 0 090809 12.95 100.41.5370 0909 090809 GLJ9081 12.95 090809 9090416 100 33 6293 FISCHER BROS FRESH 12740 MATERIALS 09/14/09 0 090909 561.00 100.33.6110 0909 090909 GLJ9083 561.00 090909 DATE 9/09/2009 09:28 AM CITY OF MCHENRY PAGE 6 LIST OF BILLS COUNCIL MEETING 9/14/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 9090417 100 33 6293 FISCHER BROS FRESH 12717 MATERIALS 09/14/09 0 090909 748.13 100.33.6110 0909 090909 GLJ9083 748.13 090909 9090418 100 33 6293 FISCHER BROS FRESH 12739 MATERIALS 09/14/09 0 090909 510.00 100.33.6110 0909 090909 GLJ9083 510.00 090909 9090282 510 32 6625 FRABIMOR EQUIPMENT & CON 19354 SUPPLIES 09/14/09 0 090809 50.00 510.32.6110 0909 090809 GLJ9080 50.00 090809 9090283 610 00 7050 GALLAGHER RISK MANAGEMEN 449155NOTARY BOND 09/14/09 0 090809 30.00 COX 610.00.5960 0909 090809 GLJ9080 30.00 090809 9090284 510 32 5 GAMNES, TOM DUPLICATE PAYMENT REFUND 09/14/09 0 090809 124.16 W/S ACCT # 2003471505 510.32.3660 0909 090809 GLJ9080 124.16 090809 9090391 100 33 7151 GENESIS TRUCK PARTS 94143 VEHICLE REPAIR PARTS 09/14/09 0 090809 88.62 100.33.5370 0909 090809 GL79081 88.62 090809 9090392 100 33 7151 GENESIS TRUCK PARTS 93957 VEHICLE REPAIR PARTS 09/14/09 0 090809 166.46 100.33.5370 0909 090809 GLJ9081 166.46 090809 9090393 100 33 7151 GENESIS TRUCK PARTS 93964 VEHICLE REPAIR PARTS 09/14/09 0 090809 39.10 100.33.5370 0909 090809 GLJ9081 39.10 090809 9090394 100 33 7151 GENESIS TRUCK PARTS 94044 VEHICLE REPAIR PARTS 09/14/09 0 090809 122.61 100.33.5370 0909 090809 GLJ9081 122.61 090809 9090395 100 33 7151 GENESIS TRUCK PARTS 93977 VEHICLE REPAIR PARTS 09/14/09 0 090809 30.87 100.33.5370 0909 090809 GLJ9081 30.87 090809 9090285 100 21 7640 GREAT LAKES FIRE & SAFET 144528SUPPLIES 09/14/09 0 090809 201.00 100.21.6110 0909 090809 GLJ9080 201.00 090809 9090286 100 22 7640 GREAT LAKES FIRE & SAFET 144524EMPLOYEE UNIFORM ITEMS 09/14/09 0 090809 147.00 PRATHER 100.22.4510 0909 090809 GLJ9080 147.00 090809 9090287 100 41 1 HAILER, SHARON PARKS PROGRAM REFUND 09/14/09 0 090809 105.00 100.41.3637 0909 090809 GLJ9080 105.00 090809 9090288 740 00 8320 HINSHAW & CULBERTSON 10871253 KIMBALL HILL 09/14/09 0 090809 5,757.09 740.00.5220 0909 090809 GLJ9080 5757.09 090809 9090290 100 03 9510 ICC 1144298 2009 IECC BOOKS 09/14/09 0 090809 86.50 100.03.5450 0909 090809 GLJ9080 86.50 090809 9090420 620 00 9085 IDENTATRONICS INC 51702 ID PRINTER REPAIRS 09/14/09 0 090909 176.88 620.00.6270 0909 090909 GL79083 176.88 090909 DATE 9/09/2009 09:28 AM CITY OF MCHENRY PAGE 7 LIST OF BILLS COUNCIL MEETING 9/14/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 9090291 100 47 9400 ILLINOIS LACROSSE ASSOCI 101 PARKS PROGRAM 09/14/09 0 090809 480.00 100.47.5110 0909 090809 GLJ9080 480.00 090809 9090292 100 22 11025 KALE UNIFORMS INC 366734BIKE PATROL SUPPLIES 09/14/09 0 090809 187.87 100.22.6110 0909 090809 GLJ9080 187.87 090809 9090293 100 22 11220 KIESLER'S POLICE SUPPLY 657341FIREARM SUPPLIES 09/14/09 0 090809 7,951.20 100.22.6110 0909 090809 GLJ9080 7951.20 090809 9090294 100 33 11286 KIMBALL MIDWEST 1182426 SUPPLIES 09/14/09 0 090809 200.69 100.33.6110 0909 090809 GLJ9080 200.69 090809 9090421 100 33 11286 KIM13ALL MIDWEST 1192189 SUPPLIES 09/14/09 0 090909 274.28 100.33.5370 0909 090909 GLJ9083 274.28 090909 9090295 100 01 11290 KIRCHNER FIRE 28318 FIRE EXTINGUISHER SERVICES 09/14/09 0 090809 916.25 100.01.5110 0909 090809 GLJ9080 916.25 090809 9090296 100 22 11290 KIRCHNER FIRE 28338 FIRE EXTINGUISHER SERVICES 09/14/09 0 090809 270.75 100.22.5110 0909 090809 GLJ9080 270.75 090809 9090297 100 22 11290 KIRCHNER FIRE 28319 FIRE EXTINGUISHER SERVICES 09/14/09 0 090809 264.75 100.22.5110 0909 090809 GLJ9080 264.75 090809 9090298 100 47 11675 KRUMMET, BILL JULY 2009 PARKS PROGRAM INSTRUCTOR 09/14/09 0 090809 1,470.00 100.47.5110 0909 090809 GLJ9080 1470.00 090809 9090299 100 47 11675 KRUMMET, BILL AUG 2009 PARKS PROGRAM INSTRUCTOR 09/14/09 0 090809 430.00 100.47.5110 0909 090809 GLJ9080 430.00 090809 9090300 100 41 12017 LANG PONTIAC-CADILLAC-SU 78216 VEHICLE REPAIR PARTS 09/14/09 0 090809 119.26 100.41.5370 0909 090809 GLJ9080 119.26 090809 9090302 580 31 12100 LC UNITED PAINTING CO IN 09-107WATER TOWER #2 REPAINTING 09/14/09 0 090809 3,000.00 580.31.8500 0909 090809 GLJ9080 3000.00 090809 580-ELVTK02 9090303 100 XXXXX 12143 LEE AUTO MCHENRY AUG 2009 VEHICLE REPAIR PARTS 09/14/09 0 090809 77.86 100.22.5370 0909 090809 GLJ9080 14.97 090809 100.33.5370 0909 090809 GLJ9080 29.99 090809 100.45.6110 0909 090809 GLJ9080 32.90 090809 9090304 100 22 1074 LEXISNEXIS 20090831 CUSTOM COMPREHENSIVE REPORT 09/14/09 0 090809 117.50 100.22.5110 0909 090809 GLJ9080 117.50 090809 9090422 100 42 12283 LIFEGUARD STORE INC, THE 114217SUPPLIES 09/14/09 0 090909 10.10 100.42.6110 0909 090909 GLJ9083 10.10 090909 9090305 100 41 12746 LUNKENHEIMER, PATTIE CLOTHING ALLOWANCE REIMB 09/14/09 0 090809 93.30 100.41.4510 0909 090809 GLJ9080 93.30 090809 DATE 9/09/2009 09:28 AM CITY OF MCHENRY PAGE 8 LIST OF BILLS COUNCIL MEETING 9/14/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 9090306 510 31 7 MANZO, LIZ SUMMER HELP SAFEETY BOOT REIMB 09/14/09 0 090809 17.39 510.31.4510 0909 090809 GLJ9080 17.39 090809 9090307 100 45 13034 MARK'S PLUMBING PARTS 812995SUPPLIES 09/14/09 0 090809 173.72 100.45.6110 0909 090809 GLJ9080 173.72 090809 9090396 100 41 1 MARTEL, SUSAN PARKS PROGRAM REFUND 09/14/09 0 090809 45.00 100.41.3637 0909 090809 GLJ9081 45.00 090809 9090308 100 04 13015 MARTENSON, LYNN G CLOTHING ALLOWANCE REIMB 09/14/09 0 090809 39.52 100.04.4510 0909 090809 GLJ9080 39.52 090809 9090310 100 01 14067 MCANDREWS PC, THE LAW OF 01 10SLEGAL FEES - TRAFFIC 09/14/09 0 090809 6,800.00 100.01.5320 0909 090809 GLJ9080 6800.00 090809 9090426 100 33 14069 MCCANN INDUSTRIES INC 11022334 SUPPLIES 09/14/09 0 090909 6.95 100.33.5370 0909 090909 GLJ9083 6.95 090909 9090427 100 33 14069 MCCANN INDUSTRIES INC 11022262 SUPPLIES 09/14/09 0 090909 124.20 100.33.5370 0909 090909 GLJ9083 124.20 090909 9090311 510 31 14246 MCHENRY ANALYTICAL WATER 22970 WATER SAMPLE ANALYSIS 09/14/09 0 090809 1,550.00 510.31.5110 0909 090809 GLJ9080 1550.00 090809 9090312 100 22 14253 MCHENRY COUNTY CHIEFS OF 9/22/09 MONTHLY LUNCEON MEETING 09/14/09 0 090809 42.00 100.22.5430 0909 090809 GLJ9080 42.00 090809 9090428 100 XXXXX 14258 MCHENRY COUNTY RECORDER AUGUST 09 RECORDING FEES 09/14/09 0 090909 1,572.00 100.01.6940 0909 090909 GLJ9083 1560.00 090909 100.03.5110 0909 090909 GLJ9083 12.00 090909 9090313 510 32 14266 MCHENRY FIRESTONE 16673 TIRE REPAIRS 09/14/09 0 090809 32.00 510.32.5370 0909 090809 GLJ9080 32.00 090809 9090314 100 33 14266 MCHENRY FIRESTONE 16663 SCRAP TIRE DISPOSAL FEE 09/14/09 0 090809 31.50 100.33.5370 0909 090809 GLJ9080 31.50 090809 9090315 100 33 14266 MCHENRY FIRESTONE 16661 TIRES 09/14/09 0 090809 518.00 100.33.5370 0909 090809 GLJ9080 518.00 090809 9090316 100 XXXXX 14251 MCHENRY NAPA AUG 2009 VEHICLE REPAIR PARTS 09/14/09 0 090809 886.46 100.03.5370 0909 090809 GLJ9080 32.89 090809 100.22.5370 0909 090809 GLJ9080 569.28 090809 100.33.5370 0909 090809 GLJ9080 199.42 090809 100.45.5370 0909 090809 GLJ9080 84.87 090809 9090317 510 31 14251 MCHENRY NAPA AUG 2009 VEHICLE REPAIR PARTS 09/14/09 0 090809 5.12 510.31.5370 0909 090809 GLJ9080 5.12 090809 9090318 510 32 14424 MCMASTER-CARR SUPPLY CO 35951109 SUPPLIES 09/14/09 0 090809 58.51 DATE 9/09/2009 09:28 AM CITY OF MCHENRY PAGE 9 LIST OF BILLS COUNCIL MEETING 9/14/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------ 510.32.6110 0909 090809 GLJ9080 58.51 090809 9090423 100 33 13153 MENARDS - WOODSTOCK 74293 SUPPLIES 09/14/09 0 090909 1,458.94 100.33.6110 0909 090909 GLJ9083 1458.94 090909 9090424 100 33 13153 MENARDS - WOODSTOCK 76283 SUPPLIES 09/14/09 0 090909 305.80 100.33.6110 0909 090909 GLJ9083 305.80 090909 9090309 510 31 13172 MEYER MATERIAL COMPANY 228188MATERIALS 09/14/09 0 090809 67.84 510.31.6110 0909 090809 GLJ9080 67.84 090809 9090397 510 31 13309 MID AMERICAN WATER OF WA 400005W SUPPLIES 09/14/09 0 090809 408.80 510.31.6110 0909 090809 GLJ9081 408.80 090809 9090398 100 33 13277 MIDWEST HOSE AND FITTING M2599 SUPPLIES 09/14/09 0 090809 125.11 100.33.6110 0909 090809 GLJ9081 125.11 090809 9090425 510 31 13288 MIDWEST METER INC 10542 WATER METERS & SUPPLIES 09/14/09 0 090909 28,445.51 510.31.6110 0909 090909 GLJ9083 28445.51 090909 510-METERS 9090321 510 32 15077 NCL OF WISCONSIN INC 257124SUPPLIES 09/14/09 0 090809 891.68 510.32.6110 0909 090809 GLJ9080 891.68 090809 9090319 100 XXXXX 15545 NICOR GAS AUG 2009 UTILITIES 09/14/09 0 090809 100.29 100.45.5510 0909 090809 GLJ9080 48.80 090809 100.33.5520 0909 090809 GLJ9080 51.49 090809 9090320 510 XXXXX 15545 NICOR GAS AUG 2009 UTILITIES 09/14/09 0 090809 26.52 510.31.5510 0909 090809 GLJ9080 23.40 090809 510.32.5510 0909 090809 GLJ9080 3.12 090809 9090322 100 33 15557 NORTHWEST ELECTRICAL SUP 932706ELECTRICAL SUPPLIES 09/14/09 0 090809 23.92 100.33.6110 0909 090809 GLJ9080 23.92 090809 9090323 510 31 15557 NORTHWEST ELECTRICAL SUP 932981ELECTRICAL SUPPLIES 09/14/09 0 090809 23.20 510.31.6110 0909 090809 GLJ9080 23.20 090809 9090324 510 31 16416 OLSEN SAFETY EQUIPMENT C 226864SUPPLIES 09/14/09 0 090809 202.00 510.31.6110 0909 090809 GLJ9080 202.00 090809 9090429 100 46 16636 ORIENTAL TRADING CO INC 633497642 SUPPLIES 09/14/09 0 090909 157.64 100.46.6920 0909 090909 GLJ9083 157.64 090909 9090325 100 33 17010 PADRO, PEDRO SAFETY BOOT REIMB 09/14/09 0 090809 62.21 100.33.4510 0909 090809 GLJ9080 62.21 090809 9090326 100 03 2532 PETROLIANCE LLC 8717988 VEHICLE FUEL 09/14/09 0 090809 52.18 100.03.6250 0909 090809 GLJ9080 52.18 090809 9090327 100 45 2532 PETROLIANCE LLC 8717991 VEHICLE FUEL 09/14/09 0 090809 202.90 DATE 9/09/2009 09:28 AM CITY OF MCHENRY PAGE 10 LIST OF BILLS COUNCIL MEETING 9/14/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE -------------------------------------------------------------------------------------------------------- 100.45.6250 0909 090809 GLJ9080 202.90 090809 9090328 100 33 2532 PETROLIANCE LLC 8714772 VEHICLE FUEL 09/14/09 0 090809 854.53 100.33.6250 0909 090809 GLJ9080 854.53 090809 9090329 100 33 2532 PETROLIANCE LLC 8711400 VEHICLE FUEL 09/14/09 0 090809 383.20 100.33.6250 0909 090809 GLJ9080 383.20 090809 9090330 100 22 2532 PETROLIANCE LLC 8717993 VEHICLE FUEL 09/14/09 0 090809 2,104.78 100.22.6250 0909 090809 GLJ9080 2104.78 090809 9090331 100 22 2532 PETROLIANCE LLC 8714773 VEHICLE FUEL 09/14/09 0 090809 2,164.92 100.22.6250 0909 090809 GLJ9080 2164.92 090809 9090332 100 22 2532 PETROLIANCE LLC 8711401 VEHICLE FUEL 09/14/09 0 090809 1,860.32 100.22.6250 0909 090809 GLJ9080 1860.32 090809 9090333 100 22 2532 PETROLIANCE LLC 8709369 VEHICLE FUEL 09/14/09 0 090809 2,339.08 100.22.6250 0909 090809 GLJ9080 2339.08 090809 9090334 510 31 2532 PETROLIANCE LLC 8711398 VEHICLE FUEL 09/14/09 0 090809 192.19 510.31.6250 0909 090809 GLJ9080 192.19 090809 9090335 510 31 2532 PETROLIANCE LLC 8717990 VEHICLE FUEL 09/14/09 0 090809 258.94 510.31.6250 0909 090809 GLJ9080 258.94 090809 9090336 510 31 2532 PETROLIANCE LLC 8714770 VEHICLE FUEL 09/14/09 0 090809 231.27 510.31.6250 0909 090809 GLJ9080 231.27 090809 9090337 510 32 2532 PETROLIANCE LLC 8714769 VEHICLE FUEL 09/14/09 0 090809 409.08 510.32.6250 0909 090809 GLJ9080 409.08 090809 9090338 510 32 2532 PETROLIANCE LLC 8709365 VEHICLE FUEL 09/14/09 0 090809 540.10 510.32.6250 0909 090809 GLJ9080 540.10 090809 9090339 100 22 17154 PETTIBONE & CO, P F 17921 EMPLOYEE UNIFORM ITEMS 09/14/09 0 090809 835.00 100.22.4510 0909 090809 GLJ9080 835.00 090809 9090340 100 22 17154 PETTIBONE & CO, P F 18392 SUPPLIES 09/14/09 0 090809 740.00 100.22.6110 0909 090809 GLJ9080 740.00 090809 9090430 XXXXX XXXXX 17295 PITNEY BOWES INC 623389POSTAGE METER RENTAL 09/14/09 0 090909 204.00 100.01.5310 0909 090909 GLJ9083 25.50 090909 100.02.5310 0909 090909 GLJ9083 25.50 090909 100.03.5310 0909 090909 GLJ9083 25.50 090909 100.04.5310 0909 090909 GLJ9083 25.50 090909 100.22.5310 0909 090909 GLJ9083 25.50 090909 100.30.5310 0909 090909 GLJ9083 25.50 090909 100.41.5310 0909 090909 GLJ9083 25.50 090909 205.00.5310 0909 090909 GLJ9083 25.50 090909 DATE 9/09/2009 09:28 AM CITY OF MCHENRY PAGE 11 LIST OF BILLS COUNCIL MEETING 9/14/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 9090431 510 XXXXX 17295 PITNEY BOWES INC 623389POSTAGE METER RENTAL 09/14/09 0 090909 51.00 510,31.5310 0909 090909 GLJ9083 25.50 090909 510.32.5310 0909 090909 GLL79083 25.50 090909 9090341 100 22 17640 PRECISION SERVICE & PART 06-084370 VEHICLE REPAIR PARTS 09/14/09 0 090809 68.36 100.22.5370 0909 090809 GLJ9080 68.36 090809 9090342 100 33 17640 PRECISION SERVICE & PART 3066468 VEHICLE REPAIR PART CORE DE 09/14/09 0 090809 12.00 100.33.5370 0909 090809 GLJ9080 12.00 090809 9090343 100 22 19015 RADICOM INC 95599 FAN REPAIRS 09/14/09 0 090809 23.25 100.22.5370 0909 090809 GLJ9080 23.25 090809 9090344 100 22 19015 RADICOM INC 95590 HEADSET REPAIRS 09/14/09 0 090809 115.00 100.22.5370 0909 090809 GLJ9080 115.00 090809 9090432 100 XXXXX 19148 RELIABLE SAND & GRAVEL 2015 MATERIALS 09/14/09 0 090909 976.58 100.01.6110 0909 090909 GLJ9083 378.83 090909 100.33.6110 0909 090909 GLJ9083 597.75 090909 9090433 XXXXX XXXXX 19148 RELIABLE SAND & GRAVEL 2015 MATERIALS 09/14/09 0 090909 1,088.47 510.31.6110 0909 090909 GLJ9083 674.76 090909 590.00.5110 0909 090909 GLJ9083 413.71 090909 9090345 610 00 19312 RIVERSIDE BAKE SHOP 720870MCMRMA MEETING REFRESHMENTS 09/14/09 0 090809 33.47 610.00.6940 0909 090809 GLJ9080 33.47 090809 9090346 100 41 1 ROBERTSON, LIBBY PARKS PROGRAM REFUND 09/14/09 0 090809 71.00 100.41.3636 0909 090809 GLJ9080 71.00 090809 9090347 100 33 19531 ROC CONSTRUCTION SUPPLY 22246 SUPPLIES 09/14/09 0 090809 40.68 100.33.6110 0909 090809 GLJ9080 40.68 090809 9090436 100 46 20666 S&S WORLDWIDE INC 6371879 SUPPLIES 09/14/09 0 090909 141.74 100.46.6110 0909 090909 GIJ9083 141.74 090909 9090348 510 31 20022 SASAK, TODD CLOTHING ALLOWANCE REIMB 09/14/09 0 090809 116.82 510.31.4510 0909 090809 GLJ9080 116.82 090809 9090349 740 00 20430 SEC GROUP INC 62476 LEGEND LAKES NH 1 09/14/09 0 090809 2,520.00 740.00.5220 0909 090809 GL09080 2520.00 090809 9090350 740 00 20430 SEC GROUP INC 62488 EVERGREEN PARK SUBDIVISION 09/14/09 0 090809 390.00 740.00.5220 0909 090809 GIJ9080 390.00 090809 9090351 740 00 20430 SEC GROUP INC 62488 LIVING SPRINGS 09/14/09 O 090809 65.00 740.00.5220 0909 090809 GLJ9080 65.00 090809 9090352 740 00 20430 SEC GROUP INC 62477 LEGEND LAKES NH 6-8 09/14/09 0 090809 1,170.00 740.00.5220 0909 090809 GLJ9080 1170.00 090809 DATE 9/09/2009 09:28 AM CITY OF MCHENRY PAGE 12 LIST OF BILLS COUNCIL MEETING 9/14/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ----------------------------------------------------------------------------------------------------------------------------------- 9090353 740 00 20430 SEC GROUP INC 62492 SIOUX LANE CLEARWIRE ANTENNA 09/14/09 0 090809 647.50 740.00.5220 0909 090809 GLJ9080 647.50 090809 9090354 740 00 20430 SEC GROUP INC 62481 TOWNHOMES OF PRAIRIE LAKES 09/14/09 0 090809 260.00 740.00.5220 0909 090809 GLJ9080 260.00 090809 9090355 740 00 20430 SEC GROUP INC 62488 MMRI RECAPTURE COMMENTS 09/14/09 0 090809 260.00 740.00.5220 0909 090809 GLJ9080 260.00 090809 9090356 510 31 20430 SEC GROUP INC 62488 ROUTE 120/RINGWOOD QUESTIONS 09/14/09 0 090809 65.00 510.31.5110 0909 090809 GLJ9080 65.00 090809 9090357 580 31 20430 SEC GROUP INC 62504 EAST SIDE WATERMAIN EXTENSION 09/14/09 0 090809 8,919.70 580.31.8500 0909 090809 GLJ9080 8919.70 090809 580-RT120WATE 9090358 580 32 20430 SEC GROUP INC 62503 MILLSTREAM DRIVE LIFT STATION 09/14/09 0 090809 6,420.00 580.32.8500 0909 090809 GW9080 6420.00 090809 580-BOONESW 9090359 580 31 20430 SEC GROUP INC 62483 WATER TOWER #2 09/14/09 0 090809 325.00 580.31.8500 80108 0909 090809 GLJ9080 PROJ# 580-ELVTK02 325.00 090809 325.00 580-ELVTK02 9090360 440 00 20430 SEC GROUP INC 62572 RIDGE ROAD RESURFACING 09/14/09 0 090809 3,000.00 440.00.8600 0909 090809 GLJ9080 3000.00 090809 440-RIDGE 9090361 510 32 20430 SEC GROUP INC 62491 SOUTH PLANT NPDES RENEWAL 09/14/09 0 090809 260.00 510.32.5110 0909 090809 GLJ9080 260.00 090809 9090434 580 32 20430 SEC GROUP INC 62474 SEWER SYSTEM IMPROVEMENTS 09/14/09 0 090909 10,860.00 580.32.8500 0909 090909 GLJ9083 10860.00 090909 580-SWWTP 9090362 100 01 20151 SECRETARY OF STATE/INDEX COX NOTARY COMMISSION RENEWAL 09/14/09 0 090809 10.00 100.01.6940 0909 090809 GLJ9080 10.00 090809 9090363 100 01 20668 SHAW SUBURBAN MEDIA AUG 2009 LEGAL ADVERTISING 09/14/09 0 090809 1,166.85 100.01.5330 0909 090809 GLJ9080 1166.85 090809 9090364 100 33 20257 SHERWIN INDUSTRIES INC SS034338 TRAFFIC PAINT 09/14/09 0 090809 2,204.00 100.33.6110 0909 090809 GLJ9080 2204.00 090809 9090365 100 41 1 SOMERFIELD, JACK PARKS PROGRAM REFUND 09/14/09 0 090809 105.00 100.41.3637 0909 090809 GLJ9080 105.00 090809 9090435 100 02 20582 SPRINT 523579813 CELL PHONE CHARGES 09/14/09 0 090909 116.97 100.02.5320 0909 090909 GLJ9083 116.97 090909 9090367 100 XXXXX 20733 ST PAULS EPISCOPAL CHURL SEPT 2009 PARKS PROGRAM RENTAL SPACE 09/14/09 0 090809 429.30 DATE, 9/09/2009 09:28 AM CITY OF MCHENRY PAGE 13 LIST OF BILLS COUNCIL MEETING 9/14/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 100.46.6110 0909 090809 GLJ9080 143.10 090809 100.47.6110 0909 090809 GLJ9080 286.20 090809 9090366 620 00 20710 STANS OFFICE TECHNOLOGIE 264446INTERNET SERVICES 09/14/09 0 090809 179.00 620.00.5110 0909 090809 GLJ9080 179.00 090809 9090437 100 41 20710 STANS OFFICE TECHNOLOGIE 26414000PIER METER READING 09/14/09 0 090909 128.19 100.41.5110 0909 090909 GLJ9083 128.19 090909 9090438 100 XXXXX 20711 STAPLES BUSINESS ADVANTA 3124036966OFFICE SUPPLIES 09/14/09 0 090909 66.81 100.00.6210 0909 090909 GLJ9083 848.31CR 090909 100.04.6210 0909 090909 GLJ9083 538.19 090909 100.02.6210 0909 090909 GLJ9083 4.44 090909 100.41.6210 0909 090909 GLJ9083 86.21 090909 100.22.6210 0909 090909 GLJ9083 219.47 090909 100.22.6210 0909 090909 GLJ9083 66.81 090909 9090368 100 33 21254 THOMAS TRUCKING INC, KEN 965155TOP SOIL 09/14/09 0 090809 245.00 100.33.6110 0909 090809 GLJ9081 245.00 090809 9090369 100 33 21254 THOMAS TRUCKING INC, KEN 965154TOP SOIL 09/14/09 0 090809 245.00 100.33.6110 0909 090809 GLJ9081 245.00 090809 9090370 100 33 21632 TRAFFIC CONTROL & PROTEC 64472 STREET SIGNS 09/14/09 0 090809 80.34 100.33.6110 0909 090809 GLJ9081 80.34 090809 9090371 100 33 21632 TRAFFIC CONTROL & PROTEC 64471 STREET SIGNS 09/14/09 0 090809 93.33 100.33.6110 0909 090809 GLJ9081 93.33 090809 9090372 100 33 21632 TRAFFIC CONTROL & PROTEC 64473 STREET SIGNS 09/14/09 0 090809 123.00 100.33.6110 0909 090809 GLJ9081 123.00 090809 9090373 100 33 21632 TRAFFIC CONTROL & PROTEC 64340 SPEED LIMIT SIGNS 09/14/09 0 090809 501.25 100.33.6110 0909 090809 GLJ9081 501.25 090809 9090374 100 33 21632 TRAFFIC CONTROL & PROTEC 64474 SUPPLIES 09/14/09 0 090809 1,365.50 100.33.6110 0909 090809 GLJ9081 1365.50 090809 9090399 100 33 21632 TRAFFIC CONTROL & PROTEC 64622 STREET SIGNS 09/14/09 0 090809 89.94 100.33.6110 0909 090809 GLJ9081 89.94 090809 9090375 100 33 21639 TRIEBOLD IMPLEMENT INC 317569VEHICLE REPAIR PARTS 09/14/09 0 090809 190.73 100.33.5370 0909 090809 GLJ9081 190.73 090809 9090376 100 33 21639 TRIEBOLD IMPLEMENT INC 317574MOWER REPAIR PARTS 09/14/09 0 090809 57.00 100.33.5370 0909 090809 GLJ9081 57.00 090809 9090377 100 33 21639 TRIEBOLD IMPLEMENT INC 317749VEHICLE REPAIR PARTS 09/14/09 0 090809 103.56 100.33.5370 0909 090809 GLJ9081 103.56 090809 9090378 100 22 21648 TRITON ELECTRONICS INC 6574 SUPPLIES 09/14/09 0 090809 138.00 DATE 9/09/2009 09:28 AM CITY OF MCHENRY PAGE 14 LIST OF BILLS COUNCIL MEETING 9/14/09 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE ------------------------------------------------------------------------------------------------------------------------------------ 100.22.6110 0909 090809 GLJ9081 138.00 090809 9090379 510 32 23289 VISU-SEWER OF ILLINOIS L 5169 VIRGINIA AVE TV & JET TRUCK 09/14/09 0 090809 4,380.00 510.32.5110 0909 090809 GLJ9081 4380.00 090809 9090380 510 32 24028 WASTE MANAGEMENT OF WI P 1555922903SLUDGE DISPOSAL SERVICES 09/14/09 0 090809 7,159.36 510.32.5580 0909 090809 GLJ9081 7159.36 090809 9090381 510 31 24038 WATER SOLUTIONS UNLIMITE 27093 CHEMICALS 09/14/09 0 090809 4,700.00 510.31.6110 0909 090809 GLJ9081 4700.00 090809 9090382 100 01 24294 WILLIAMS ELECTRIC SERVIC 3557 BLDG OUTSIDE LIGHT REPAIRS 09/14/09 0 090809 701.10 100.01,5110 0909 090809 GLJ9081 701.10 090809 9090383 100 33 27030 ZARNOTH BRUSH WORKS INC 124344VEHICLE SUPPLIES 09/14/09 0 090809 165.50 100.33.5370 0909 090809 GLJ9081 165.50 090809 9090384 100 33 27030 ZARNOTH BRUSH WORKS INC 124320VEHICLE SUPPLIES 09/14/09 0 090809 297.00 100.33,5370 0909 090809 GLJ9081 297.00 090809 EXPENDED LIQUID ACCRUAL GRAND TOTALS 217,390.80 RECAP TOTALS EXPENDED LIQUID ACCRUAL FUND TOTALS 100 GENERAL FUND 104,633.32 684.00 205 PAGEANT FUND 25.50 440 CAPITAL IMPROVEMENTS FUND 3,000.00 510 WATER/SEWER FUND 60,945.73 580 UTILITY IMPROVEMENTS FUND 29,524.70 325.00 590 MARINA OPERATIONS FUND 413.71 610 RISK MANAGEMENT FUND 63.47 620 INFORMATION TECHNOLOGY FUND 3,480.78 740 RETAINED PERSONNEL ESCROW 11,069.59 760 POLICE PENSION FUND 4,234.00 ++ + 217,390.80 1,009.00 i t AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas Martin,Deputy City Administrator FOR: September 14,2009,Regular City Council Meeting RE: Request for Temporary Use Permit to allow an outside sale at 609 N Front Street Applicant: Barbara Walters ATTACHMENTS: 1. Letter from Barbara Walters 2. Site Plan STAFF RECOMMENDATION: To approve the requested temporary use as presented Description of Request Barbara Walters owns the property and building at 609 N Front Street which is located at the northwest comer of Lillian Street and Front Street(Illinois Route 31). She is requesting permission to hold a two day temporary sale of used office furniture, equipment, and related items on September 19 and 20. The sale hours would be"8:00 a.m. to 3:00 p.m. on the 196' and 8:00 am. to 12:00 p.m. on the 20`h. Attached to this supplement is a plat of survey depicting the points of ingress/egress, and parking location as well as the location where the sale items would be placed., Ms. Walters indicated that she would use their existing changeable copy sign to advertise for the event. Staff Analysis Staff has reviewed the request and has no concerns. September 8, 2009 Barbara Walters Ameritrust Mortgage Corporation 609 N. Front Street McHenry, Illinois 60050 City Of McHenry, Permitting Department Mr. Douglas Martin McHenry, Illinois 60050 Dear Mr. Martin: As per our telephone conversation last week, this letter is sent to request approval from the City Council for a one time"temporary use permit" for the sale of business items at the site located at the corner of Route 31 (Front Street) and Lillian Street. As previously stated,when a new tenant moved his business into this building,we moved the office furniture and other items located in that unit to a vacant unit at the end of the building. Being that we see no need for these items in the near future, I would like to sell them on September 19th &20t'. Attached please find a survey which shows the road cuts for ingress and egress of this site,who shows that no interruption in traffic flow will occur as a result of this sale, and that there is ample parking at our building. The sale will be advertised on the illuminated sign. Please feel free to contact me should you have any additional questions that I can be of assistance in answering. My direct line is 815-459-7303. Thank you in advance for your attention to this matter. Si cerely, a. 3 � Barbara Wal ers •. Carla that :all �� y✓ r. Fa butt:!in "..=:`.: contnrrti"f aN Y, is rr� ,• t..:!y n., :C5 ui the Ci of ' ar � re. n ;y;' 1. at f t G'a '.;: jirv�,:='j �. 119 hii H:..•; n., (n lour' regulntin4 the co •S r. 4' L tsF+L..at,," u P1c7UUAY8 stl uc'ian of Luil lin3s• • � BLOG�FFIGIAL -'�/�� * SOW KE:P TtiIS LAN ON JOS SITE AT ALL Ti ES. It I -- h 4:0.0 r'e 6a.6 f•+eepra � .. 40,0"rcesr 3` °-'H"sak".r'y'.. i —.a;.s.i; •:a•lorCh.r^+R...y •_.r•.y.^.w.w. ..•ry.n�:+.;i*�...a-. �:r. l '0 NORTH h ti o lb �.� It400011, to !Aw are tv ,::.04 S C H L E, tN Finch equals <,0 feet _ 10 f Ak - tate • 40.0 rrour --....�.� GO V0.Lillian Street co-c" atrr6 of Illinois S w �` S z AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas Martin,Deputy City Administrator FOR: September 14,2009,Regular City Council Meeting RE: Request for Temporary Use Permit to allow a Mum Sale Fundraiser, Temporary Signs and Waiver of Associated Fees for Women in Management Applicant: Diane K.Johnson ATTACIE%ffNTS: 1. Letter from Diane K.Johnson 2. Site Plan STAFF RECOMMENDATION: To approve the requested temporary use and temporary signs as presented and waiver of associated fees Description of Request Women in Management is an organization providing support and mentoring to women either in the workplace or attempting to return to work They are proposing to hold a mum sale fundraiser on Saturday, September 19, 2009, from 9:00 a.m.to 2:00 p.m., in the parking lot of the old Mill building on Main Street and Crystal Lake Road. Mums will be displayed and sold in the parking lot with leftovers removed at the end of the sale. Proceeds from the sale help to fund scholarships for women returning to the workplace,high school graduates and the disadvantaged. A banner will be posted on-site advertising "Women in Management" along with three small directional signs announcing the sale in the right-of- way. Staff Analysis Staff has reviewed the request and has no concerns. The same event was held last year with no problems associated with it. It will be low-key and the site will be able to accommodate the expected traffic. Staff recommends approval of the request as presented. August 24",2009 Mr. Douglas Martin Deputy City Administrator City of McHenry 333 S. Green Street McHenry, IL 60050 Dear Mr. Martin, This letter is to request a Temporary Use Permit for the Fall MUM Scholarship Fundraiser Sale by McHenry County Women in Management. WIM of McHenry County will be using the front parking lot at Althoff Associates, 4104 Crystal Lake Road, McHenry,on Saturday, September 19a',2009,to host the sale. We will be on site from 7:30 AM,when the mums are delivered,until 2:30 PM,when the sale is over and the site has been cleared. The actual Mum Sale runs from 9:00 AM to 2 PM. This will be a low impact event. The mums will be delivered at 7:30 AM and placed on the ground organized in rows by color. The anticipated traffic flow would be cars driving into the left hand side car park,parking,purchasing the mums and leaving approximately 10 to 15 minutes later. The site owner, Mr.Jim Althoff,Althoff Associates,has agreed to let us use the parking lot, We have asked the owner to provide you with a signed letter confirming that we have permission to use the site. A copy is attached for your convenience. We plan to post our organization's WIM banner on the site and three white freestanding 20" X 20"stick-in signs with black lettering announcing the sale,placed close to the approach to the site. We do not foresee any refuse after the sale;however, should there be any we will be sure to remove it before our departure from the site. Please find attached a completed copy of the Sign/Temporary Use Application Form accompanied by a map of the location. Note that WIM is a Not for Profit(NFP)organization and, as such,we request a waiver of the fees associated with our application. Please contact me with any questions or concerns at(815)451-2399 (W) or(815)455-0575 (H). Alternatively,you can email me at djkjohnson@comcast.net. T' you. rD K. Johnson, cholarship Co-Chair,WIM of McHenry County 4302-F Crystal Lake Road,McHenry, IL 60050 (V) 815-363-2693 www.wimonline.org Plan for McHenry Fall MUM Sale site at 4104 West Crystal Lake Ave, Mc Henry. West Crystal Lake Road o • N Parkin :;;: ::;:':.directional sign 9 mdirectional signo oG 'fit.�.nII.. .' '(.JF: •..: •. •• .t'»"•: '.�Ir.ire i.. ''>�;:I•w:�,'"�• •.�"->• '. ' :.�'pi� I �+;� r ti ':.v,� k.::•' ;,. �_ tit. .,,��:;;•,.,_: •: :;�:=. �.•. ::::�: Parkin t\ �,� .. . � ,:•�:..� - .. :'�-::::v�:,.. :.:; t . 2Le W is,+.j.'r:•C�:1c•giyGy .(`r,^;...'.�+:n. •:.>•:. e-#ll' •y`,( 14. �vC��f.3L'4L�*ifi�f(t�; 1.�,.':i•�..�.:•. s, Proposed traffic flow ;°' :L T: • �.r•::.'r�l{:'ai_2:ee>tf twit x.��y`i11Ub;1�f{:.A.C�'• • •� +u a•. q:.:J� `��'�`;' ,'•r 1.1:4:.y"-•'.•' 'j!t�i.,i�`':Z`^l.• ��i�t•�r�Yti ' .l.:?,�•^2'jf•�e��ylt,t:,�,.�'.i9i;yi�:''':ri i'i•. Parking d rectional signPe operty Boundary .: : :: •�'.-�>;t'i�•'^fir.`�k.C:(.r,.'c��.'�'.:°k ,,: TO: Mayor and City Council FROM: Douglas Martin,Deputy City Administrator FOR: September 14,2009 Regular City Council Meeting RE: Conditional Use Permit for a drive-thru and outside seating for the property located at 2210 W Route 120 ATTACB3ffNTS: 1. Location Map 2. Ordinance granting a Conditional Use Permit for a drive-thru and outside seating for the property located at 2210 W Route 120 3. Planning and Zoning Commission Report 4. Planning and Zoning Commission Minutes dated September 3,2009 .5. Application Packet Background In 2006, the applicant appeared before the Planning and Zoning Commission and City Council requesting a Conditional Use Permit for a drive-thru in conjunction with a strip retail center. The City Council approved a Conditional Use Permit for a drive-thru at this location limited to the following uses: • Ice cream, donut,yogurt,candy nut and popcorn shops; • Dry cleaners with no on-site processing; • Coffee,tea and other non alcoholic beverage shops; • Video rental; • Photo shops;and • Small drive-thru restaurant. At that time there was concern expressed regarding the adequacy of parking at the site if a restaurant user were to locate there. The requirement for parking was 20 spaces/1,000 square feet at that time. However, the ordinance has since been amended and the requirement for parking for a drive-in and eat-in restaurant is currently 10 spaces/1,000 square feet. Additionally, the site is required to have adequate area to accommodate up to 15 spaces/1,000 square feet. There was also concern expressed regarding internal traffic patterns and potential conflicts with the rear entry doors on the north side of the building. Description of Current Request At this time the applicant is requesting a Conditional Use Permit for a drive-thru facility for a small restaurant user or coffee shop to locate at the west end of the building as well as a Conditional Use Permit for outdoor seating in the landscape island in the parking area adjacent to the.building. Staff Analysis Conditional Use Permit for a Drive-thru The applicant is requesting a Conditional Use Permit for a drive-thru on the west side of the building. The drive-thru lane as proposed would wrap around the north side of the building to the west side. The subject property abuts Eastwood Manor Subdivision to the north. The proposed hours for the restaurant and drive-thru are 10:00 a.m. to 10:00 p.m. Monday thru Friday and 10:00 a.m.to 9:00 p.m. Saturday and Sunday. There is an existing solid fence installed on the north property line which will act as a buffer to the residential neighborhood and screen vehicle headlights. Staff believes that traffic circulation on-site should be limited to one-way traveling north and then west (behind the existing building). Signage should be posted to reflect this, both on the eastern and western ends of the building. In addition, any drive-thru speaker utilized for the business should be located so as to deflect noise away from the residential area to the north. Further, staff has concerns about the rear entrances to the existing businesses conflicting with the drive-thru traffic. Placing bollards along the north side of the building in front of each door would create a physical barrier or separation distance between the rear entry doors and drive-thru traffic. Conditional Use Permit for Outdoor Seatins The applicant is requesting a Conditional Use Permit for outdoor seating proposed to be located in the landscape island at the western end of the building on the south side. Staff has concerns about locating outside seating within this landscape island. Currently,there is existing vegetation in the island and-it is in close proximity to the parking area which is also a staff concern. Staff supports the concept of outside seating limited to a couple of tables directly in front of the unit on the sidewalk area. Planning and Zoning Commission The Planning and Zoning Commission unanimously recommended approval of a Conditional Use Permit to allow a drive-thru on the subject property with the following conditions attached: • "One way"and"do not enter"signage shall be posted in the locations depicted on the site plan; • Additional"drive-thru entrance"signage shall be placed at the east end of the site to direct drive-thru users; • Lane markings shall be placed on the east side of the building and the north side of the building to direct vehicles around the site; • Applicant shall work with Cardinal Fitness in requesting their employees and patrons to utilize the parking to the north of the building; • Drive-thru hours shall be restricted to 10:00 p.m.on any given day; • There shall only be one drive-thru window on-site-located on the north or west side of the building and directed in a northwesterly manner; • Sound from any speaker associated with the business shall be muffled and directed away from residents adjacent to the north of the building; • Bollards shall be placed along the north side of the building to create a physical separation between the rear entry doors and the drive-thru traffic. The Planning and Zoning Commission unanimously recommended approval of a Conditional Use Permit to allow outdoor seating on the subject property with the following conditions attached: • Outside seating shall be limited to two (2) removable tables (each with a maximum seating capacity of four(4)persons)on the sidewalk area directly in front of the unit; • There shall be no outside seating within the landscape island. Staff concurs with these recommendations and would recommend approval of the attached ordinance. Subject Location Map Property 1 - A - ------------ •71u..p•. 1 r fF Tr � f i�`C. ,O F- rt ORDINANCE NO. AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR A DRIVE-THRU AND OUTSIDE SEATING FOR THE PROPERTY LOCATED AT 2210 W ROUTE 120 IN THE CITY OF MCHENRY,MCHENRY COUNTY,ILLINOIS WHEREAS, a petition has been filed with the City by Gene Potempa requesting a conditional use permit for a drive-thru and outside seating,for the property located at 2210 W Route 120 and legally described on Exhibit"A"attached hereto and incorporated herein,the"SUBJECT PROPERTY";and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on September 3,209, in the manner prescribed by ordinance and statute, and as a result of said hearing,the Planning and Zoning Commission did recommend to the City Council the granting of the requested conditional use permit; and WHEREAS, the City Council has considered the evidence and recommendation from the Planning and Zoning Commission and finds that the approval of the requested conditional use permit is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety,morals and general welfare of its residents. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY,MCHENRY COUNTY,ILLINOIS,AS FOLLOWS: SECTION 1: That the SUBJECT PROEPRTY, in accordance with the"Site Plan" incorporated herein and attached hereto as Exhibit`B", is hereby granted a conditional use permit for a drive-thru and outside seating subject to the following conditions: 1. "One Way" and"Do Not Enter"signs shall be posted in the locations depicted on the site plan; 2. Additional"Drive-thru Entrance signs shall be posted at the east end of the site to direct drive-thru users; 3. Lane Markings shall be placed on the east side of the building and the north side of the building to direct vehicles around the site; 4. The applicant shall work with Cardinal Fitness in having their employees and patrons utilize the parking to the north of the building; 5. Drive-thru hours shall be restricted to 10:00 p.m. on any given day; 6. There shall be only be one(1)drive-thru window on-site located on the north or west side of the building and directed in a northwesterly manner; 7. Sound from any speaker associated with the drive-thru shall be muffled and directed away from residents adjacent to the north of the building; 8. Bollards shall be placed along the north side of the building to create a physical separation between the rear building entry doors and the drive-thru traffic; 9. Outside seating shall be limited to two(2)removable tables(each with a maximum seating capacity of four(4)persons)on the sidewalk area directly in front of the unit; 10. There shall be no outside seating located within the landscape island. SECTION 2: In granting said conditional use permit, the City Council finds that the requirements of Table 31 of the Zoning Ordinance have been met in that: 1. Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has been minimized. 2. Any adverse effects of noise, glare,odor, dust,waste disposal, blockage of light or air, or other adverse environmental effects of a type or degree not characteristic of permitted uses in the zoning district,have been appropriately controlled; 3. The proposed use will fit harmoniously with the existing natural or man-made character of its surroundings, and with permitted uses in the zoning district. The use will not have undue deleterious effect on the environmental quality, property values, or neighborhood character already existing in the area or normally associated with permitted uses in the district. 4. The proposed use will not require existing community facilities or services to a degree disproportionate to that normally expected of permitted uses in the district, nor generate disproportionate demand for new services or facilities, in such a way as to place undue burdens upon existing development in the area; 5. The proposed use will not be detrimental to the safety or health of the employees, patrons, or visitors associated with the use nor of the general public in the vicinity; and 6. The proposed use is in harmony with all other elements of compatibility pertinent to the Conditional Use and its particular location. SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County,Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED THIS DAY OF .2009 AYES: NAYS: ABSTAINED: ABSENT: NOT VOTING: APPROVED THIS DAY OF ,2009 MAYOR ATTEST: CITY CLERK Exhibit A Legal Description of the SUBJECT PROPERTY Exhibit"B" Site Plan of the subject property Community Development Department Report File # Z-747 September 3, 2009 Applicant Gene Potempa 26853 Rand Rd. Wauconda, IL 60084 Requested Actions • Conditional Use Permit to allow a drive-thru facility on the subject property • Conditional Use Permit to allow outside seating on the subject property Site Information Size and Location of Property The subject property is approximately 1.46 acres located on the north side of Illinois Route 120, west of Chapel Hill Road, commonly referred to as 2210 W Elm Street Comprehensive Plan Designation Commercial Existing Zoning and Land Use C-5 Highway Commercial District Adjacent Zoning and Land Use North: R-1 McHenry County, Eastwood Manor Subdivision South: A-1 McHenry County, Agriculture East: C-5 Highway Commercial, Vacant West: C-5 Highway Commercial, Existing Commercial Development Background In 2006 the applicant appeared before the Planning and Zoning Commission and City Council requesting a Conditional Use Permit for a drive-thru in conjunction with a strip retail center (Planning and Zoning and City Council minutes attached). The City Council approved a Conditional Use Permit for a drive- thru at this location limited to the following uses: • Ice cream, donut,yogurt, candy nut and popcorn shops; • Dry cleaners with no on-site processing; • Coffee, tea and other non alcoholic beverage shops; • Video rental; • Photo shops; and • Small drive-thru restaurant. At that time there was concern expressed regarding the adequacy of parking at the site if a restaurant user were to locate there and the requirement for parking was 20 spaces/1,000 square feet. However, the ordinance has since been amended and the requirement for parking for a drive-in and eat-in restaurant is currently 10 spaces/1,000 square feet. Additionally, the site is required to have adequate area to accommodate up to 15 spaces/1,000 square feet. There was also concern expressed regarding internal traffic patterns and potential conflicts+with the rear entry doors on the north side of the building. Description of Current Request At this time the applicant is requesting a Conditional Use Permit for a drive-thru facility for a small restaurant user to locate at the west end of the building as well as a Conditional Use Permit for outdoor File#Z-747 Community Development Department Report File # Z-747 September 3, 2009 outside seating within this landscape island. Currently, there is existing vegetation in the island and it is in close proximity to the parking area which is also a staff concern. Staff supports the concept of outside seating limited to a couple of tables directly in front of the unit on the sidewalk area. Staff supports the request for outdoor seating with the following conditions attached: • Outside seating shall be limited to a couple of removable tables on the sidewalk area directly in front of the unit; • There shall be no outside seating located within the landscape island. Staff Recommendation Prior to Public Hearing Approval of a Conditional Use permit to allow a drive-thru on the subject property with the following conditions attached: • "One way"and"do not enter"signage shall be posted in the locations depicted on the site plan; • Additional"drive-thru entrance"signage shall be placed at the east end of the site to direct drive- thru users; • Lane markings shall be placed on the east side of the building and the north side of the building to direct vehicles around the site; • Applicant shall work with Cardinal Fitness in requesting their employees and patrons to utilize the parking to the north of the building; • Drive-thru hours shall be restricted to 10:00 p.m. on any given day; • There shall only be one drive-thru window on-site-located on the west side of the building; • Any drive-thru speaker associated with the business shall be located on the west side of the building; • Bollards shall be placed along the northern end of the building to create a physical separation between the rear entry doors and the drive-thru traffic. Approval of a Conditional Use Permit to allow outdoor seating on the subject property with the following conditions attached: • Outside seating shall be limited to a couple of removable tables on the sidewalk area directly in front of the unit; • There shall be no outside seating within the landscape island. Attachments • Location Map • Application Packet • November 17, 2005 Planning and Zoning Commission Minutes • January 19, 2006 Planning and Zoning Commission Minutes • February 20, 2006 City Council Minutes • March 6, 2006 City Council Minutes File#Z-747 City of McHenry Planning and Zoning Commission Meeting September 3, 2009 Chairman Howell called the September 3, 2009 regularly scheduled meeting of the City of McHenry Planning and Zoning Commission to order at 7:30 p.m. In Attendance were the following: Buhrman, Ekstrom, Howell, Morck, Nadeau, Schepler, Thacker. Absent: None. Also in attendance were: Attorney Jennifer Gibson, Deputy City Administrator Martin, Deputy Clerk Kunzer. Approval of Minutes Deputy Clerk Kunzer noted a correction to the August 20, 2009 minutes on page 3 revising Vice Chairman Howell to Vice Chairman Buhrman. Motion by Schepler, seconded by Ekstrom, to approve minutes of the Planning and Zoning Commission as amended: August 20, 2009 regularly scheduled meeting. Voting Aye: Buhrman, Ekstrom, Howell, Morck, Nadeau, Schepler, Thacker. Voting Nay: None. Not Voting: None. Abstaining: None. Absent: None. Motion carried 7-0. Public Hearing: Charlie Properties File No. Z-747 2210 West Route 120 Conditional Use Permit Chairman Howell called the Public Hearing to order at 7:32 p.m regarding File No. Z-747, an application for conditional use permit to allow a drive-thru facility and to allow outside seating in conjunction with a restaurant for the property located at 2210 West Route 120 as submitted by Charlie Properties. Chairman Howell stated Notice of Public Hearing was published in the Northwest Herald on August 18, 2009. Notices were mailed to all abutting property owners of record and the property was posted in accordance with the Zoning Ordinance. Certificate of Publication and Affidavit of posting and notification requirements is on file in the City Clerk's Office. In attendance representing Charlie Properties was Gene Potempa and his tenant, Michael Baglio, who were sworn in by Chairman Howell. Observers in attendance were: 1. David Harmon, 2301 Country Lane, McHenry IL 60051 2. Harold Chambers, 2303 Country Lane, McHenry IL 60051. Planning and Zoning Commission September 3,2009 Page 2 Mr. Potempa stated he owns the shopping center and Mr. Baglio, who constructed the center, is considering leasing the space in question this evening. He noted the potential use of the space is in a very preliminary stage. It is not certain who the actual user might be. Mr. Baglio stated the City previously granted a conditional use permit to allow a drive-thru facility in the shopping center. However, the space was never filled and the conditional use permit expired. His purpose this evening is to once again secure a conditional use permit for the owner so the property can be marketed as having the availability of drive-thru service. Mr. Baglio noted he and Mr. Potempa have met with Staff to discuss Staff concerns expressed in the Staff Report. He stated the drive-thru facility is a good fit for the shopping center, particularly if it is a food service provider. Approximately 4,000 square feet of the center has been vacant since Mr. Potempa's purchase of the property two years ago. Mr. Potempa stated a potential user of the site could be Zippy's; however, it has been determined a $300,000 interior improvement project would be required to accommodate them. Suggestion was also made the property could host a tanning bed facility or a coffee shop. At this time the owner is uncertain who the tenant will be. Mr. Potempa stated he would like the conditional use permit to allow the drive-thru facility for marketing purposes. Mr. Baglio also stated the request for the conditional use permit for a drive-thru facility would assist in finding a tenant for the 1,800 square foot space on the west end-cap of the center. Deputy City Administrator Martin provided the Staff Report regarding this matter. He noted the proposed site is part of the shopping center located at 2210 West Route 120. As previously stated, Mr. Baglio was granted a conditional use permit in 2006 to allow a drive-thru facility on the premises. The conditional use permit has since expired. Additionally, the City's parking regulations in the Zoning Ordinance have been updated and are now directly related to the specific user, particularly with regard to restaurants/food service entities. Deputy City Administrator Martin noted there is adequate parking on the premises to accommodate a food service provider in the 1,800 square foot space. He stated there are approximately 20 parking spaces available on the north side of the building which are largely unused most of the time. Deputy City Administrator Martin stated Staff reviewed the request for a drive-thru facility and recommends approval subject to the following conditions: I "One Way"and"Do Not Enter"signs shall be posted in the locations depicted on the site plan; 2 Additional"Drive-thru Entrance"signs shall be posted at the east end of the site to direct drive-thru users; 3 Lane markings shall be placed on the east side of the building and the north side of the building to direct vehicles around the site; 4 The applicant shall work with Cardinal Fitness in encouraging their employees and patrons to utilize the parking to the north of the building; 5 Drive-thru hours shall be restricted to 10:00 p.m.on any given day; 6 There shall only be one drive-thru window onsite located on the westem end of the building; 7 Any speaker associated with the drive-thru shall be located on the western end of the building; 8 Bollards shall be placed along the north side of the building to create a physical separation between the rear building entry and the drive-thru traffic. Deputy City Administrator Martin stated with regard to the conditional use permit for outside seating associated with a restaurant, Staff would recommend the following conditions be attached to its approval: Planning and Zoning Commission September 3,2009 Page 4 straight-in to angle for easier traffic circulation on the premises. Mr. Baglio agreed that could be accomplished. Chairman Howell invited questions and comments from the audience. The following were sworn in prior to making their statements: David Harmon, 2301 Country Lane: Mr. Harmon stated he resides just north of the subject property. He expressed concern regarding food-based users. He suggested there would be noise generated by the facility's customers. He opined there is not adequate parking onsite. He stated he would be agreeable to a coffee shop but not a restaurant or any place serving food. Mr. Potempa stated at this time it is more likely to be a coffee shop than a restaurant due to the expense of build-out to accommodate a restaurant. There was no further comment from the public. Public Comment was closed at 8:05 p.m. Chairman Howell stated the Chair was prepared to entertain a motion. The motion should include the number of tables (an amount of seating) permitted to be used for outside seating and should address Staff s recommendation regarding menu board speaker placement. Attorney Gibson stated if the Commission is leaning toward a similar recommendation for both matters, a single motion would be required. It however, the Commission is not leaning toward a common recommendation for both conditional use permits, two motions would be preferable. Motion by Nadeau, seconded by Buhrman, to recommend to the McHenry City Council, that with regard to File No. Z-747, a request from Charlie Properties for: A. A conditional use permit to allow the operation of a drive-thru facility on the property located at 2210 West Route 120 be granted, subject to the following: 1. One Way"and"Do Not Enter"signs shall be posted in the locations depicted on the site plan; 2. Additional"Drive-thru Entrance"signs shall be posted at the east end of the site to direct drive-thru users; 3. Lane markings shall be placed on the east side of the building and the north side of the building to direct vehicles around the site; 4. The applicant shall work with Cardinal Fitness in encouraging their employees and patrons to utilize the parking to the north of the building; 5. Drive-thru hours shall be restricted to 10:00 p.m.on any given day; 6. There shall only be one drive-thru window onsite located on the north or west side of the building and directed in a northwesterly manner, 7. Sound from any speaker associated with the drive-thru shall be muffled and directed away from residents adjacent to the north of the building; 8. Bollards shall be placed along the north side of the building to create a physical separation between the rear building entry and the drive-thru traffic. B. A conditional use permit to allow outside seating associated with a restaurant, on the property located at 2210 West Route 120 be granted, subject to the following 1. Outside seating shall be limited to two(2)removable tables(each with a maximum seating capacity of four persons)on the sidewalk area directly in front of the unit; 2. There shall be no outside seating located within the landscape island and that Table 31, the Approval Criteria for Conditional Use Permits, pages 357-358 of the Zoning Ordinance, has been met. Planning and Zoning Commission September 3,2009 Page 5 Voting Aye: Buhrman, Ekstrom, Howell, Morck, Nadeau, Schepler, Thacker. Voting Nay: None. Not Voting: None. Abstaining: None. Absent: None. Motion carried 7-0. Vice Chairman Howell closed the public hearing at 8:10 p.m. Other Business Brief discussion occurred regarding the following: • Deputy City Administrator Martin announced Bear Creek Coffee is expected to open by the end of the month. • Code compliance is improving in McHenry as several issues brought to Staff s attention by Commissioner Thacker have now been addressed and taken care of, • Commissioner Ekstrom expressed her gratitude that Public Works responded so quickly to her concern and eliminated the large potholes on Brittany Drive; • Commissioner Nadeau mentioned a Green Recycling Incentive Program he would like to introduce into the City. He will provide information to Deputy City Administrator Martin for City review. Adjournment Motion by Nadeau, seconded by Ekstrom, to adjourn the meeting at 8:16 p.m. Voting Aye: Buhrman, Ekstrom, Howell, Morck, Nadeau, Schepler, Thacker. Voting Nay: None. Not Voting: None. Abstaining: None. Absent: None. Motion carried 7-0. The meeting was adjourned at 8:16 p.m. Respectfully submitted, Kathleen M. Kunzer, Deputy Clerk City of McHenry Narrative Description of Proposal To enhance the marketability of the retail strip center,the applicant is requesting a Conditional Use Permit for a drive-thru facility in a strip retail center currently known as The Shoppes on 120. The applicant is proposing the drive-thru windows on the west side of the building. The stacking lane is proposed on the west side of the building, as well as the back north side of the building behind and up against the building. There will be an ordering sign on the northwest comer of the building as the patron prepares to pull around to the west side of the building. Here there will be either one or two drive-thru windows, one proposed as a pre-pay and one for the actual order pick-up. The proposed designated tenant would be a fast food, drive-thru, delivery,carry-out restaurant business with minimal seating to accommodate approximately 40 seats. The drive-thru business based on the potential user has been modeled at 50 to 60 percent of the business with a strong portion remaining to the delivery aspect of the business. At this time the applicant would also like to propose a minimal area of outdoor seating to be located at the front of the establishment in the existing landscaped island. Finally,the applicant would like to propose additional signage within the proper and current requirements on the west elevation of said property. FORMA File Number 4 " �7 PUBLIC HEARING APPLICATION Planning and Zoning Commission City of McHenry 333 South Green Street c McHenry,1L`60050 Tel: (815)363-2170 Fax:(815)363-2173 1. Name of Applicant M�' ( C3C Tel f44 I✓ ,J IR&sq Address 8G -Ra���, "W-04 1 L. bC)0?A Fax 2. Name of Property OwnerS Tel (If other than Applicant) Address 2Lv�'� Fax 3. Name of Engineer Tel (If represented) Address Fax 4. Name of Attorney Tel (If represented) Address Fax 5. Common Address or Location of Property flr"4 61L 0 c heo:f M L479 -03h 09 -mac►-a-� -�-T 6. Requested Action(s)(check all that apply) _Zoning Map Amendment(Rezoning) _Zoning Variance-Minor " Conditional Use Permit _Zoning Text Amendment —Zoning Variance _Other Provide a brief description of the Requested Action(s). For example, the operation that requires a Conditional Use Permit,the specific Zoning Variance needed, or the new zoning classification that is _ requested:_ fc-) I FORM A Page 1 of 3 7. Current Use of Property 1 i lX. S fi i► 8. Current Zoning Classification of Property, Including Variances or Conditional Uses -TVtsuh BMWAJ� ks \,VV4, :�"- L—E: 9. Current Zoning Classification and Land Use of Adjoining Properties North: South: -t, East: & `Jt West: '0 10. Required Attachments(check alYiems submitted) Please refer to the Public Hearing Requirements Checklist to determine the required attachments. ✓ i. Application Fee(amount)$ 2. Narrative Description of Request �3. FORM A—Public Hearing Application -- ,44 FORM B—Zoning Map Amendment(Rezoning)Application ✓ 5. FORM C—Conditional Use Application 6. FORM D—Zoning Variance Application 7. FORM E—Use Variance Application 8. Proof of Ownership and/or Written Consent from Property Owner in the Form of an z3o Affidavit Plat of Survey with Legal Description 10. List of Owners of all Adjoining Properties 11. Public Hearing Notice Sign(Provided by the City,to be posted by the Applicant) 13. Site Plan 14. Landscape Plan 15. Architectural Rendering of Building Elevations 16. Performance Standards Certification 17. Traffic Analysis 18. School Impact Analysis FORM A Page 2 of 3 11. Disclosure of Interest The party signing the application shall be considered the Applicant. The Applicant must be the owner or trustee of record, trust beneficiary, lessee, contract purchaser, or option holder of the subject property or his or her agent or nominee. Applicant is Not Owner If the Applicant is not the owner of record of the subject property, the application shall disclose the legal capacity of the Applicant and the full name, address, and telephone number of the owner(s). In addition, an affidavit of the owners(s) shall be filed with the application stating that the Applicant has the authority from the owners(s)to make the application. Applicant or Owner is Corporation or Partnership If the Applicant, owner, contract purchaser, option holder, or any beneficiary of a land trust is a corporation or partnership, the application shall disclose the name and address of the corporation's officers, directors, and registered agents, or the partnership's general partners and those shareholders or limited partners owning in excess of five percent of the outstanding stock or interest in the corporation or interest shared by the limited partners. Applicant or Owner is a land Trust If the Applicant or owner is a land trust or other trust or trustee thereof, the full name, address, telephone number, and extent of interest of each beneficiary shall be disclosed in the application. 12. Certification I hereby certify that I am aware of all code requirements of the City of McHenry that relate to this property and that the proposed use or development described in this application shall comply with all such codes. I hereby request that a public hearing to consider this application be held before the Planning and Zoning Commission, and thereafter that a recommendation be forwarded to the City Council for the adoption of an ordinance(s) granting the requested action(s), including any modifications to this application or conditions of approval recommended by the Zoning Board of Appeals or City Council. Signature of Applicant(s) Print Name and Designation of Applicant(s) FORM A Page 3 of 3 FORM C File Number CONDITIONAL USE PERMIT Planning and Zoning Commission City of McHenry 333 South Green Street o McHenry, IL 60050 o Tel: (815)363-2170 Fax: (815)363-2173 Table 31 of the City of McHenry Zoning Ordinance provides that in recommending approval or conditional approval of a Conditional Use Permit,the Planning and Zoning Commission shall transmit to the City Council written findings that all of the conditions listed below apply to the requested action. Please respond to each of these conditions as it relates to your request. 1. Traffic Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has been minimized. 2. Environmental Nuisance Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or air, or other adverse environmental effects of a type or degree not characteristic of permitted uses in the zoning district have been appropriately controlled. 3. Neighborhood Character The proposed use will fit harmoniously with the existing natural or man-made character of its surroundings and with permitted uses in the zoning district. The use will not have undue deleterious effect on the environmental quality, property values, or neighborhood character existing in the area or normally associated with permitted uses in the district. FORM C Page 1 of 2 4. Public Services and Facilities The proposed use will not require existing community facilities or services to a degree disproportionate to that normally expected of permitted uses in the district, nor generate disproportionate demand for new services or facilities, in such a way as to place undue burdens upon existing development in the area. v li t t cueK 6aUxe, ©r v 5. Public Safety and Health The proposed use will not be detrimental to the safety or health of the employees, patrons, or visitors associated with the use nor of the general public in the vicinity. �(�8 �+�+� ►oil-ee�S;��5 ©T y SC S U 6. Other Factors The proposed use is in harmony with all other elements of compatibility pertinent to the Conditional Use and its particular location. U--�bd , V) a e �< c� LW duy-D I W-) FORM C Page 2 of 2 s 89051'19' E 258.00' "ONE WAY SIGN ON BUILDING AND ON POSE �F IU PROPOSED RETAIL BUILDING 10' DRIVE THRU LANE 13.490 SQ. FT. F/F-104.00 N Q r A fl 11 DO NOT ENTER" SIGN CN BUILDING AND ON POST re T N O O N 89'46'57' E 257.94' BENCHMARK: TOP OF IRON ROD FOUND AT THE SOUTHWEST CORNER OF THIS PROPERTY ASSUMED ELEVATION=100.00 ROUTE 120 Agenda Supplement TO: Mayor and City Council FROM: Douglas K. Maxeiner, City Administrator FOR: September 14,2009 Regular City Council Meeting RE: Ridge Road Resurfacing Project ATTACHMENTS: 1) SEC Group, Inc. Engineering Services Agreement 2)IDOT Local Agency Agreement for Federal Participation Background. On May 11, 2009, City Council authorized an engineering services agreement with SEC Group, Inc. for Phase I and II engineering on the Ridge Road resurfacing project. The American Recovery and Reinvestment Act (ARRA) earmarked approximately $4.7 million dollars for transportation projects for local governments in McHenry County. The McHenry County Council of Mayors decided to divide the funds equally between its members. Ridge Road resurfacing was approved for ARRA funding in the amount of $262,105 to cover the cost of construction and Phase III engineering. The project is currently scheduled for an Illinois Department of Transportation(IDOT)November letting. Analysis. SEC Group has submitted a proposal for Phase III construction engineering for the Ridge Road resurfacing project. The scope of services includes: project startup; construction observation; administration/coordination;project close out; and material testing. The engineering service fee for the contract is$22,938.63 and is included in the ARRA funding. To proceed with the project, the Illinois Department of Transportation (IDOT) requires the city to enter into the attached Local Agency Agreement for Federal Participation which outlines the division of costs and the agreement provisions. Recommendation. Staff requests City Council approval of: 1) the attached IDOT Local Agency Agreement for Federal Participation; and 2) the Phase III engineering services agreement with SEC Group, Inc. in an amount not to exceed$22,938.63. Ends Depwbrmt Local Agency State Contract Day Labor Local Contract RR Faroe Account 419)of Trdtlspttabon City of McHenry X Local Agency Agreement section Fund Type iTEP Number for Federal Participation 09-00071-00-RS ARU Construction En ineerin Richt-of-Wa Job Number Project Number Job Number Project Number Job Number Project Number C-91-668-09 ARA-9003(353) This Agreement is made and entered into between the above local agency hereinafter referred to as the"LA"and the state of Illinois,acting by and through its Department of Transportation,hereinafter referred to as"STATE". The STATE and LA jointly propose to improve the designated location as described below. The Improvement shall be constructed in accordance with plans approved by the STATE and the STATE's policies and procedures approved and/or required by the Federal Highway Administration hereinafter referred to as"FHWA". Location Local Name Ridge Road Route FAU 4086 Length 0.894 Miles Termini Bull Valley to IL 120 Current Jurisdiction LA Existing Structure No N/A Project Description Resurfacing of Ridge Road. This work will include, but not limited to,hot-mix asphalt surface removal,hot-mix asphalt surface course, leveling binder,pavement patching,aggregate shoulders and all incidental and collateral work necessary to complete the project. Division of Cost Type of Worts FHWA % STATE % LA % Total Participating Construction 239,000 ( ) ( ) 0 ( BAL ) 239,000 Non-Participating Construction ( } ( } ( } Preliminary Engineering ( } ( ) ( } Construction Engineering 23,105 { ) ( ) 0 ( BAL } 23,105 Right of Way ( } ( ) ( } Railroads ( } ( ) ( } Utilities ( } ( } ( } Materials TOTAL $ 262,105 $ $ � 262,105 "Maximum FHWA(ARU)Participation 100%Not to Exceed$262,105.00. NOTE: The costs shown in the Division of Cost table are approximate and subject to change. The final LA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursment If funding is not a percentage of the total,place an asterisk in the space provided for the percentage and explain above. The Federal share of construction engineering may not exceed 15%of the Federal share of the final construction cost. Local Agency Appropriation By execution of this Agreement,the LA is indicating sufficient funds have been set aside to cover the local share of the project cost and additional funds will be appropriated, if required,to cover the LA's total cost. Method of Financing(State Contract Work) METHOD A---Lump Sum(80%of LA Obligation) METHOD B— Monthly Payments of METHOD C—LA's Share Balance divided by estimated total cost multiplied by actual progress payment. (See page two for details of the above methods and the financing of Day Labor and Local Contracts) Printed on 8/20/2009 Page 1 of 4 BLR 05310(Rev.05/28/09) THE LA AGREES; Agreement Provisions (1) To acquire in its name,or in the name of the state if on the state highway system,all right-of-way necessary for this project in accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and established state policies and procedures. Prior to advertising for bids,the LA shall certify to the STATE that all requirements of Titles If and III of said Uniform Act have been satisfied. The disposition of encroachments,if any,will be cooperatively determined by representatives of the LA, and STATE and the FHWA, if required. (2) To provide for all utility adjustments,and to regulate the use of the right-of-way of this improvement by utilities,public and private, in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems. (3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction of the proposed improvement. (4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum(addendum should be accompanied by a location map). If the improvement location is currently under road district jurisdiction,an addendum is required. (5) To maintain or cause to be maintained,in a manner satisfactory to the STATE and FHWA,the completed improvement,or that portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above. (6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and Nondiscrimination Regulations required by the U.S.Department of Transportation. (7) To maintain,for a minimum of 3 years after the completion of the contract,adequate books,records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract;the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the department;and the LA agrees to cooperate fully with any audit conducted by the Auditor General and the department;and to provide full access to all relevant materials.Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. (8) To provide if required,for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of the proposed improvement. (9) To comply with Federal requirements or possibly lose(partial or total)Federal participation as determined by the FHWA. (10) (State Contracts Only) That the method of payment designated on page one will be as follows: Method A- Lump Sum Payment. Upon award of the contract for this improvement,the LA will pay to the STATE, in lump sum, an amount equal to 80%of the LA's estimated obligation incurred under this Agreement,and will pay to the STATE the remainder of the LA's obligation(including any nonparticipating costs)in a lump sum, upon completion of the project based upon final costs. Method B- Monthly Payments. Upon award of the contract for this improvement,the LA will pay to the STATE,a specified amount each month for an estimated period of months,or until 80%of the LA's estimated obligation under the provisions of the Agreement has been paid,and will pay to the STATE the remainder of the LA's obligation(including any nonparticipating costs)in a lump sum, upon completion of the project based upon final costs. Method C- Progress Payments. Upon receipt of the contractor's first and subsequent progressive bills for this improvement,the LA will pay to the STATE,an amount equal to the LA's share of the construction cost divided by the estimated total cost,multiplied by the actual payment(appropriately adjusted for nonparticipating costs)made to the contractor until the entire obligation incurred under this Agreement has been paid. (11) (Day Labor or Local Contracts) To provide or cause to be provided all of the initial funding,equipment,labor,material and services necessary to construct the complete project. (12) (Preliminary Engineering) In the event that right-of-way acquisition for,or actual construction of the project for which this preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the fiscal year in which this agreement is executed,the LA will repay the STATE any Federal funds received under the terms of this Agreement. (13) (Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close of the twentieth fiscal year following the fiscal year in which this Agreement is executed,the LA will repay the STATE any Federal Funds received under the terms of this Agreement. (14) (Railroad Related Work Only) The estimates and general layout plans for at-grade crossing improvements should be forwarded to the Rail Safety and Project Engineer, Room 204,Illinois Department of Transportation, 2300 South Dirksen Parkway,Springfield, Illinois,62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad related work. All railroad related work is also subject to approval be the Illinois Commerce Commission(ICC). Final inspection for railroad related work should be coordinated through appropriate[DOT District Bureau of Local Roads and Streets office. Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for review and approval priorto the commencement of work. Signal related work involving interconnects with state maintained traffic signals should also be coordinated with the IDOT's District Bureau of Operations. The LA is responsible for the payment of the railroad related expenses in accordance with the LA/railroad agreement prior to requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of Local Roads and Streets office. Engineer's Payment Estimates in accordance with the Division of Cost on page one. Printed on 8/20/2009 Page 2 of 4 BLR 05310(Rev.05/28/09) �15) And certifies to the best of its knowledge and belief its officials: (a) are not presently debarred,suspended, proposed for debarment,declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; (b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain or performing a public(Federal, State or local)transaction or contract under a public transaction;violation of Federal or State antitrust statutes or commission of embezzlement,theft,forgery, bribery,falsification or destruction of records, making false statements receiving stolen property; (c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal, State,local)with commission of any of the offenses enumerated in item(b)of this certification;and (d) have not within a three-year period preceding the Agreement had one or more public transactions(Federal,State, local) terminated for cause or default. (16) To include the certifications, listed in item 15 above and all other certifications required by State statutes,in every contract, including procurement of materials and leases of equipment. (17) (State Contracts) That execution of this agreement constitutes the LA's concurrence in the award of the construction contract to the responsible low bidder as determined by the STATE. (18) That for agreements exceeding$100,000 in federal funds,execution of this Agreement constitutes the LA's certification that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract,the making of any cooperative agreement,and the extension,continuation,renewal,amendment or modification of any Federal contract, grant,loan or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress or an employee of a Member of Congress,in connection with this Federal contract,grant,loan or cooperative agreement,the undersigned shall complete and submit Standard Form-LLL,`Disclosure Form to Report Lobbying", in accordance with its instructions; (c) The LA shall require that the language of this certification be included in the award documents for all subawards at all ties (including subcontracts,subgrants and contracts under grants,loans and cooperative agreements)and that all subrecipients shall certify and disclose accordingly. (19) To regulate parking and traffic in accordance with the approved project report. (20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes. (21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in accordance with current Illinois Compiled Statutes. (22) That the LA may invoice the STATE monthly for the FHWA and/or STATE share of the costs incurred for this phase of the improvement The ILA will submit supporting documentation with each request for reimbursement from the STATE. Supporting documentation is defined as verification of payment,certified time sheets,vendor invoices,vendor receipts,and other documentation supporting the requested reimbursement amount. (23) To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of the project described in the Project Description does not exceed$1,000,000(five years if the project costs exceed$1,000,000). (24) Upon completion of this phase of the improvement,the LA will submit to the STATE a complete and detailed final invoice with all applicable supporting supporting documentation of all incurred costs, less previous payments, no later than one year from the date of completion of this phase of the improvement. If a final invoice is not received within one year of completion of this phase of the improvement,the most recent invoice may be considered the final invoice and the obligation of the funds closed. (25) (Single Audit Requirements) That if the LA receives$500,000 or more a year in federal financial assistance they shall have an audit made in accordance with the Office of Management and Budget(OMB)Circular No.A-133. LA's that receive less than $500,600 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE with 30 days after the completion of the audit,but no later than one year after the end of the LA's fiscal year. The CFDA number for all highway planning and construction activities is 20.205. THE STATE AGREES: (1) To provide such guidance,assistance and supervision and to monitor and perform audits to the extent necessary to assure validity of the LA's certification of compliance with Titles II and III requirements. (2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the STATE(and FHWA,if required)and to award a contract for construction of the proposed improvement,after receipt of a satisfactory bid. (3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and Engineers Payment Estimates in accordance with the Division of Cost on page one- (4) (Local Contracts) That for agreements with Federal and/or State funds in engineering,right-of-way,utility work and/or construction work: Printed on 8120/2009 Page 3 of 4 BLR 05310(Rev.05/28/09) (a) To reirriburse the LA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient cost information and show evidence of payment by the LA; (b) To provide independent assurance sampling,to furnish off-site material inspection and testing at sources normally visited by STATE inspectors of steel,cement, aggregate,structural steel and other materials customarily tested by tfie STATE. IT IS MUTUALLY AGREED: (1) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve the proposed improvement for Federal-aid participation or the contract covering the construction work contemplated herein is not awarded within three years of the date of execution of this Agreement. (2) This Agreement shall be binding upon the parties,their successors and assigns. (3) For contracts awarded by the LA,the LA shall not discriminate on the basis of race,color,national origin or sex in the award and performance of any USDOT—assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The LA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of USDOT—assisted contracts. The LA's DBE program, as required by 49 CFR part 26 and as approved by USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved program,the department may impose sanctions as provided for under part 26 and may,in appropriate cases,refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986(31 U.S.C.3801 et seq.). In the absence of a USDOT—approved LA DBE Program or on State awarded contracts,this Agreement shall be administered under the provisions of the STATE's USDOT approved Disadvantaged Business Enterprise Program. (4) In cases where the STATE is reimbursing the LA,obligations of the STATE shall cease immediately without penalty or further payment being required if,in any fiscal year,the Illinois General Assembly or applicable Federal Funding source fails to appropriate or otherwise make available funds for the work contemplated herein. (5) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or amendment shall be subject to the Prevailing Wage Act(820 ILCS 130/0.01 et sea.)unless the provisions of that Act exempt its application. ADDENDA Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement. Number 1 Location Ma (Insert addendum numbers and titles as applicable) The LA further agrees,as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement and all addenda indicated above. APPROVED APPROVED State of Illinois Name Susan E.Low Department of Transportation Title Mayor County Board Chai rperson/MayorNill age President/elc. Gary Hannig,Secretary of Transportation Date Signature By. (Delegate's Signature) Date (Delegate's Name-Printed) TIN Number NOTE: If signature is by an APPOINTED official,a resolution authorizing Christine M.Reed,Director of Highways/Chief Engineer pate said appointed official to execute this agreement is required. Ellen J.Schanzle-Haskins,Chief Counsel Date Ann L.Schneider,Director of Finance and Administration Date Printed on 8/20/2009 Page 4 of 4 6LR 05310(Rev.05/28/09) Local Agency Consultant (t�ci Cit of McHe r p C SE Gmuo. Inc. County C p Address McHenry A N N. on -suite 100 Section L S City Project No. A Construction Engineering L State Job No. G Services Agreement IL For T zip code A floofin Contact Name/Phone/E-mail Address N Federal Participation N Contact Name/Phone/E-mail Address Jon Schmitt/815.363.2190 C T Todd Destree/815.385.1778 jschmitt@ci.mchenry.it.us Y I tdestree@secgroupinc.com THIS AGREEMENT is made and entered into this day of between the above Local Agency(LA)and Consultant(ENGINEER)and covers certain professional engineering services in connection with the PROJECT described herein. Federal-aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of Transportation(STATE)will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS. WHEREVER IN THIS AGREEMENT the following terms are used,they shall be interpreted to mean: Regional Engineer Regional Engineer,Department of Transportation Resident Engineer LA Employee directly responsible for construction of the PROJECT Contractor Company or Companies to which the construction contract was awarded Project Description Name _Ridge Road Route FAU 4086 Length 4720 ft Structure No. Termini Deerwood Trail to Illinois Route 120 Description: Phase III engineering services for the roadway improvement to Ridge Road Agreement Provisions 1. THE ENGINEER AGREES, 1. To perform or be responsible for the performance of the engineering services for the LA,in connection with the PROJECT hereinbefore described and checked below and as detailed In Exhibit D—Construction Engineering Scope of Work: ® a. Proportion concrete according to applicable STATE Bureau of Materials and Physical Research(BMPR)Quality Control/Quality Assurance(QC/QA)training documents or contract requirements and obtain samples and perform testing as noted below. ® b. Proportion hot mix asphalt according to applicable STATE BMPR QC/QA training documents and obtain samples and perform testing as noted below. ® c. For soils,to obtain samples and perform testing as noted below. ® d. For aggregates,to obtain samples and perform testing as noted below. NOTE: For la.through 1d.the ENGINEER is to obtain samples for testing according to the STATE BMPR"Project Procedures Guide",or as indicated in the specifications,or as attached herein by the LA;test according to the STATE BMPR'Manual of Test Procedures for Materials",submit STATE BMPR inspection reports;and verify compliance with contract specifications. ® e. Inspection of all materials when inspection is not provided at the sources by the STATE BMPR,and submit inspection reports to the LA and the STATE in accordance with the STATE BMPR"Project Procedures Guide"and the policies of the STATE. ® f. For Quality Assurance services,provide personnel who have completed the appropriate STATE BMPR QC/QA trained technician Gasses. ® g. Inspect,document and inform the resident engineer of the adequacy of the establishment and maintenance of the traffic control. Page 1 of 7 BLR 05611 (Rev.9/06) Printed on 9/1/2009 3:21.49 PM ❑ h. Geometric control including all construction staking and construction layouts. Quality control of the construction work in progress and the enforcement of the contract provisions in accordance with the STATE Construction Manual. ® 1. Measurement and computation of pay items. ® k. Maintain a daily record of the contractor's activities throughout construction including sufficient information to permit verification of the nature and cost of changes in plans and authorized extra work. ® I. Preparation and submission to the LA by the required form and number of copies,all partial and final payment estimates,change orders, records,documentation and reports required by the LA and the STATE. ❑ m. Revision of contract drawings to reflect as built conditions. 2. Engineering services shall include all equipment,instruments,supplies,transportation and personnel required to perform the duties of the ENGINEER in connection with the AGREEMENT. 3. To furnish the services as required herein within twenty-four hours of notification by the resident engineer or authorized representative. 4. To attend meetings and visit the site of the worts at any reasonable time when requested to do so by representatives of the LA or STATE. - 5. That none of the services to be fumished by the ENGINEER shall be sublet,assigned or transferred to any other party or parties without the written consent of the LA. The consent to sublet,assign or otherwise transfer any portion of the services to be fumished by the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this AGREEMENT. 6• The ENGINEER shall submit invoices,based on the ENGINEER's progress reports,to the resident engineer,no more than once a month for partial payment on account for the ENGINEER's work completed to date. Such invoices shall represent the value,to the LA of the partially completed work,based on the sum of the actual costs incurred,plus a percentage(equal to the percentage of the construction engineering completed)of the fixed fee for the fully completed work. 7• That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable to improvement of the SECTION;and that the ENGINEER has sufficient properly trained,organized and experienced personnel to perform the services enumerated herein. 8. That the ENGINEER shall be responsible for the accuracy of the ENGINEER's work and correction of any errors,omissions or ambiguities due to the ENGINEER'S negligence which may occur either during prosecution or after acceptance by the LA. Should any damage to persons or property result from the ENGINEER's error,omission or negligent act,the ENGINEER shall indemnify the LA,the STATE and their employees from all accrued claims or liability and assume all restitution and repair costs arising from such negligence. The ENGINEER shall give immediate attention to any remedial changes so there will be minimal delay to the contractor and prepare such data as necessary to effectuate corrections,in consultation with and without further compensation from the LA. 9. That the ENGINEER will comply with applicable federal statutes,state of Illinois statutes,and local laws or ordinances of the LA. 10. The undersigned certifies neither the ENGINEER nor I have: a) employed or retained for commission,percentage,brokerage,contingent fee or other considerations,any firm or person(other than a bona fide employee working solely for me or the above ENGINEER)to solicit or secure this AGREEMENT; b) agreed,as an express or implied condition for obtaining this AGREEMENT,to employ or retain the services of any firm or person in connection with carrying out the AGREEMENT or c) paid,or agreed to pay any firm,organization or person(other than a bona fide employee working solely for me or the above ENGINEER)any fee,contribution,donation or consideration of any kind for,or in connection with,procuring or carrying out the AGREEMENT. d) are not presently debarred,suspended,proposed for debarment,declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; e) have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining,attempting to obtain or performing a public (Federal, State or local)transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery,falsification or destruction of records,making false statements or receiving stolen property; f) are not presently indicted for or otherwise criminally or civilly charged by a government entity(Federal,State or local)with commission of any of the offenses enumerated in paragraph(e)of this certification;and g) have not within a three-year period preceding this AGREEMENT had one or more public transactions(Federal,State or local) terminated for cause or default. Page 2 of 7 9LR 05611 (Rev.9/06) Printed on 9/1/2009 3:21:49 PM 11. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LA. 12. To submit all invoices to the LA within one year of the completion of the work called for in this AGREEMENT or any subsequent Amendment or Supplement. 13. To submit BLR 05613, Engineering Payment Report,to the STATE upon completion of the work called for in the AGREEMENT. II. THE LA AGREES, 1. To furnish a resident engineer to be in responsible charge of general supervision of the construction. 2. To furnish the necessary plans and specifications. 3. To notify the ENGINEER at least 24 hours in advance of the need for personnel or services. 4. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT,on the basis of the following compensation formulas: Cost Plus Fixed Fee ® CPFF=14.5%[DL+R(DL)+OH(DL)_+ IHDC,or ❑ CPFF=14.5%[DL+R(DL)+1 A(DL)+IHDC],or ❑ CPFF=14.5%[(2.3+R)DL+IHDC] Where: DL=Direct Labor IHDC=In House Direct Costs OH=Consultant Firm's Actual Overhead Factor R=Complexity Factor Specific Rate ❑ (Pay per element) Lump Sum ❑ 5. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 515409: ❑ With Retainage a) For the first 60%of completed work,and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA,monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to 90%of the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) After 50%of the work is completed,and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA,monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal to 95%of the value of the partially completed work minus all previous partial payments made to the ENGINEER. c) Final Payment—Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have been made and accepted by the LA and the STATE,a sum of money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. ® Without Retainage a) For progressive payments—Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments for the work performed shall be due and payable to the ENGINEER,such payments to be equal to the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) Final Payment—Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have been made and accepted by the LA and STATE,a sum of money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. 6. The recipient shall not discriminate on the basis on the basis of race,color,national origin or sex in the award and performance of any DOT-assisted contract or in the administration of its OBE program or the requirements of 49 CFR part 26. The recipient shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT- assisted contracts. The recipient's DBE program,as required by 49 CFR part 26 and as approved by DOT,is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of this agreement. Upon notification to the recipient of its failure to carry out its approved program,the Department may impose sanctions as provided for under part 26 and may,in appropriate cases,refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986(31 U.S.C.3801 et seq.). Page 3 of 7 BLR 05611 (Rev.9106) Printed on 9/1/2009 3:21:49 PM Ill. It is Mutually Agreed, 1. That the ENGINEER and the ENGINEER's subcontractors will maintain all books,documents,papers,accounting records and other evidence pertaining to cost incurred and to make such materials available at their respective offices at all reasonable times during the AGREEMENT period and for three years from the date of final payment under this AGREEMENT,for inspection by the STATE,Federal Highway Administration orrany authorized representatives of the federal government and copies thereof shall be furnished if requested. 2. That all services are to be furnished as required by construction progress and as determined by the RESIDENT ENGINEER. The ENGINEER shall complete all services specified herein within a time considered reasonable to the LA,after the CONTRACTOR has completed the construction contract. 3. That all field notes,test records and reports shall be turned over to and become the property of the LA and that during the performance of the engineering services herein provided for,the ENGINEER shall be responsible for any loss or damage to the documents herein enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the ENGINEER's expense. 4. That this AGREEMENT may be terminated by the LA upon written notice to the ENGINEER,at the ENGINEER's last known address,with the understanding that should the AGREEMENT be terminated by the LA,the ENGINEER shall be paid for any services completed and any services partially completed. The percentage of the total services which have been rendered by the ENGINEER shall be mutually agreed by the parties hereto. The fixed fee stipulated in numbered paragraph 4d of Section 11 shall be - multiplied by this percentage and added to the ENGINEER's actual costs to obtain the earned value of work performed. All field notes,test records and reports completed or partially completed at the time of termination shall become the property of,and be delivered to,the LA. 5. That any differences between the ENGINEER and the lA concerning the interpretation of the provisions of this AGREEMENT shall be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER,one member appointed by the LA,and a third member appointed by the two other members for disposition and that the committee's decision shall be final. 6. That in the event the engineering and inspection services to be furnished and performed by the LA(including personnel furnished by the ENGINEER)shall,in the opinion of the STATE be Incompetent or inadequate,the STATE shall have the right to supplement the engineering and€nspection force or to replace the engineers or inspectors employed on such worts at the expense of the LA. 7. That the ENGINEER has not been retained or compensated to provide design and constriction review services relating to the contractor's safety precautions, except as provided in numbered paragraph if of Section 1. 8. This certification is required by the Drug Free Workplace Act(301LCS 580). The Drug Free Workplace Act requires that no grantee or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the certification may result in sanctions including,but not limited to,suspension of contract or grant payments,termination of a contract or grant and debarment of contracting or grant opportunities with the State for at least one(1)year but no more than five(5)years. For the purpose of this certification,"grantee'or"contractor"means a corporation,partnership or other entity with twenty-five(25)or more employees at the time of issuing the grant,or a department,division or other unit thereof,directly responsible for the specific performance under a contract or grant of$5,000 or more from the State,as defined in the Act. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: (a) Publishing a statement: (1) Notifying employees that the unlawful manufacture,distribution,dispensing,possession or use of a controlled substance,including cannabis,is prohibited in the grantee's or contractor's workplace. (2) Specifying the actions that wr11 be taken against employees for violations of such prohibition. (3) Notifying the employee that,as a condition of employment on such contract or grant,the employee will: (A) abide by the terms of the statement;and (B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five(5)days after such conviction. (b) Establishing a drug free awareness program to inform employees about: (1) the dangers of drug abuse in the workplace; (2) the grantee's or contractors policy of maintaining a drug free workplace; (3) any available drug counseling,rehabilitation and employee assistance program;and Page 4 of 7 BLR 05611 (Rev.9106) Printed on 9/1/2009 3:21:49 PM (4) the penalties that may be imposed upon an employee for drug violations. (c) Providing a copy of the statement required by subparagraph(a)to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. (d) Notifying the contracting or granting agency within ten (10)days after receiving notice under part(B)of paragraph(3)of subsection(a)above from an employee or otherwise receiving actual notice of such conviction. (e) Imposing a sanction on,or requiring the satisfactory particlpation in a drug abuse assistance or rehabilitation program by,any employee who is convicted,as required by section S of the Drug Free Workplace Act. (f) Assisting employees in selecting a course of action in the event drug counseling,treatment and rehabilitation is required and indicating that a trained referral team is in place. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. 9. The ENGINEER or subconsultant shall not discriminate on the basis of race,color, national origin or sex in the performance of this AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT-assisted contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT,which may result in the termination this AGREEMENT or such other remedy as the LA deems appropriate. Agreement Summary Prime Consultant: TIN Number Agreement Amount FSrou Inc. 36-3456281 $22 077.37 Sub-Consultants: TIN Number A reement Amount Chicago Testing Laboratory, LLC 36-2061280 $861 26 Sub-Consultant Total: $861.26 Prime Consultant Total: $22 07 r.37 Total for all Work: $22,938.63 Executed by the LA: City of McHenry (Municipality) ATTEST: By: By. Clerk Title: (SEAL) Executed by the ENGINEER: ATTEST: By: By: Title: Title: Page 5 of 7 BLR 05611 (Rev.9/06) Printed on 9/1/2009 3:21:49 PM Exhibit A-Construction Engineering Route: FAU 4086 Ridge Road *Firm's approved rates on file with IDOT's Local Agency: City of McHenry Bureau of Accounting&Auditing: (Municipality/Township/County) Section: 09-00071-00-RS Overhead Rate(OH) 163.73% Project: ARA-9003(353) Complexity Factor(R) 0.00 Job No. C-91-668-09 Working Days 15 Method of Compensation: Cost Plus Fixed Fee 1 ® 14.50/61DL+R(DL)+OH(DL)+IHDC) Cost Plus Fixed Fee 2 ❑ 14.59/61DL+R(DL)+1.4(DL)+IHDC] Cost Plus Fixed Fee 3 ❑ 14.5%[{2.3+R)DL+IHDC] Specific Rate ❑ Lump Sum ❑ Cost Estimate of Consultanrs Services in Dollars Employee Man- Payroll Payroll * Services by In-House Element of Work Classification Hours Rate Costs(DI-) Overhead Others Direct Costs Profit Total (IHDC) Project start-up 40 $30.78 $1.231.20 $2,015.84 $470.82 $3,717.87 Construction Observation 135 $30.78 $4,155.30 $6 803.47 $861.26 $138.60 $1,609.12 $13,567.75 Meetings See 8 $37.73 $301.64 $494.20 $115.43 $911.47 Administration Exhibit C 10 $33.90 $339.00 $655.04 $129.64 $1,023.68 Project Close Out 40 $30.78 $1,231.20 $2,015.84 $470.82 $3 717.87 Totals 233 $7 258.54 $11,884.41 $861.26 $138.60 $2,795.82 $22 938.63 Page 6 of 7 BLR 05611 Printed on9/l/20092:14 PM {Rev.9/06) RIDGE ROAD CONSTRUCTION ENGINEERING DIRECT COSTS AND SERVICES BY OTHERS Project start-up In-House Direct Costs Mileage 5 trips x 10 miles x $0.55 per mile = $27.50 Sub-Total $27.60 Construction Observation In-House Direct Costs Vehicle Use 15 trips x 10 miles x $0.55 per day= $82.50 Sub-Total $82.60 Services by Others-Geotechnical Subconsultant Chicago Testing Laboratory, LLC $861.26 Sub-Total $861.26 Meetings: In-House Direct Costs Meeting(s)with IDOT and Village 1 trips x 52 miles x $0.55 per mile = $28.60 Sub-Total $28.60 Total In-House Direct Costs $138.60 Total Services by Others $861.26 Exhibit B INinois Department of T�ansWF W-12.on Engineering Payment Report Prime Consultant Name SEC Group, Inc. Address 420 N. Front Street, Suite 100 Telephone 815.385.1778 TIN Number 36-3456281 Project Information Local Agency City of McHenry Section Number 09-00071-00-RS Project Number ARA-9003-(353) Job Number C-91-668-09 This form is to verify the amount paid to the Sub-consultant on the above captioned contract. Under penalty of law for perjury or falsification, the undersigned certifies that work was executed by the Sub-consultant for the amount listed below. Sub-Consultant Name TIN Number Actual Payment Chicago Testing Laboratory, from Prime LLC. 36-2061280 $861.26 Sub-Consultant Total: $861.26 Prime Consultant Total: $22,077.37 Total for all Work $ Completed: 22,938.63 Signature and title of Prene Consultant Date Note: The Department of Transportation is requesting disclosure of information that is necessary to accomplish the statutory purpose as outlined under state and federal law. Disclosure of this information is REQUIRED and shall be deemed as concurrinq with the payment amount specified above. Page 7 of 7 BLR 05611 (Rev.9/06) Printed on 9/1/2009 3:21:49 PM a a r Chicago Testing Laboratory, Inc. • 3CW114 Dutterfield Roac,%Vsrrsnvdle,IL00555 )633.393.CTL1 1 630.393.CTL7 1 EODD South Williams Sweet.Tiornron, �L 6C4?6 I.708.877.1601 1708,877.6926 1617 1 andnvNet RoM.Unit C,Elk Grove Vilf", 4.60007 r 847.778.1079 18477780633 A.O.Box3325,lc4ct,IL 00Q4 p E15.585.885t 1614,335.6450 www,chcapies11nglab.-om irfo@-.Hcaqotestngta:).com Fo.inJc31912 Tectird0•!ncOPctinn•TrainirD •CnnctiItin0•Re earch •Panteahnir_al August 19, 2009 Mr.Todd Destree, P.E. SEC Group, Inc. 420 N. Front Street, Suite 100 McHenry, Illinois 60050 _ Re: Request for Proposal CTL Proposal No.EGO9083 FAU 4086(Ridge Rd) City of McHenry, Illinois Dear Mr. Destree, We are pleased to have the opportunity to submit the following proposal for performing Quality Assurance testing services for the proposed resurfacing of Ridge Road in the City of McHenry, Illinois. Chicago Testing Laboratory is prepared to staff this project with qualified and experienced personnel. Qualification Chicago Testing Laboratory (CTL) is an engineering firm specializing in geotechnical engineering and construction materials testing. CTL is currently rated by IDOT's Consultant Services to have the capacity to generate $7,800,000 per year in transportation project fees and we have the capacity to fulfill.this assignment. CTL is prequalified in the areas of Roads and Streets (2), Aeronautical Construction Inspection (5), General Geotechnical Engineering (38), Subsurface Investigation (40), Structure Geotechnical Reports (41), Construction Inspection (49), Quality Assurance Complete (50) and Bituminous Mix Designs(53). Our experience with Quality Assurance testing is un-paralleled. CTL has provided quality control/assurance testing and inspection services directly for IDOT District 1 on PTB 149 Item 5, PTB 140 Item 2, PTB 138 Item 2, PTB 113 Item 19, to name a recent few. In addition, CTL has performed quality assurance on municipality projects for the 2008 Streets Program for City of Des Plaines, Village of Northbrook and City of Joliet last year. For this 2009 construction season,we are continuing to work for the Village of Northbrook for the fourth consecutive year and City of Des Plaines for the second consecutive year. Resumes and qualification of personnel anticipated to be involved with this project can be furnished upon request. Proposed Project The proposed project consists of the resurfacing of Ridge Road between Deerwood Trail and Illinois Route 120. Based on the Estimate of Cost,a quantity of about 1,40D tons of N50 surface course mix will be placed. CTL Proposal No.EG09083 FAU 4086 Ridge Road McHenry,Illinois Scope of Work CTL understands that quality assurance testing will be needed during the construction of this project. Testing and inspection services for placement of hot mix asphalt(HMA)will be required. Method of Performance We berieve that part time field technician coverage will be needed to meet IDOT QA requirements. Our technician will be dispatched to the job site to monitor the activities of the contractor and of quality control. The development of a growth curve and rolling patterns from QC will be verified. The density of the HMA mat will be checked and compared with QC. However,QC should be providing CTL with asphalt cores for comparison acceptance. Results would be documented and furnished to SEC Group. Fees It is proposed that our fee be determined on a cost plus fixed fee format. IDOT's form BDE 027 The estimated man hours are based on information as outlined In this proposal and experience on similar projects. Our technician site visits are subjected to a 4 hour minimum with overtime incurred on after 8 hours and on Saturdays. Overtime is at a multiplier of 1.5 times the standard rate. The rates reflect current Illinois Department of Labor Prevailing Wages for tradesman, as applicable. Changes in the prevailing wage rate may increase the unit rates. Such changes are beyond our control. On the basis of the above information,we estimate that these services can be provided for an estimated total budget of $861.26. Only the actual work undertaken and completed will be billed. We will not exceed the estimated budget without prior approval. The rates indicated on this proposal are valid until June 1,2010. Respectfully submitted, CHICAGO TESTING LABORATORY, INC. Christopher Chan,P.E. Branch Manager Enclosures: IDOT Form BDE 027 Schedule of Services General Conditions ACCEPTED THIS DAY OF ,20 BY: TITLE: FIRM: Exhibit A-Construction Engineering Route: FAU 4086-Ridge Rd *Firm's approved rates on file with IDOT's Local Agency: City of McHenry Bureau of Accounting 8 Auditing: (Municipalitylrownship/County) Section: 09-00071-00-RS Overhead Rate(OH) 228.63% Project: ARA-9003(353) Complexity Factor(R) 0.00 Job No.: Calendar Days 400 Method of Compensation: Cost Plus Fixed Fee 1 ® 14.5%(DL+R(DL)+OH(DL)+IHDC) Cost Plus Fixed Fee 2 ❑ 14.5%[DL+R(DL)+I A(DL)+IHDC) Cost Plus Fixed Fee 3 ❑ 14.5%((2.3+R)DL+IHDC) Specific Rate ❑ Lump Sum ❑ Cost Estimate of Consultant's Services In Dollars In-House Employee Man- Payroll Payroll Services by Element of Work Classification Hours Rate Costs(DL) Overhead' Others Direct Costs Profit Total (IHDG) Testing 5 $33.91 $169.55 $387.84 $0.00 $195.00 $109.07 $861.26 0 $0.00 $0.00 $0.00 $0.00 $0.00 see 0 $0.00 $0.00 $0.00 sa.00 $0.00 Exhibit C 0 $0.00 $0.00 $0.00 $0.00 $0.00 0 $0.00 $0.00 $0.00 .00 S0.00 0 $0.00 $0.00 $0.0o $0.00 $0.00 Totals 5 $169.55 $307.154 s0.00 s195.00 w9.07 $861.26 BLR 06611 (Rev.9106) Page 6 of 7 Printed on6/1 9/2 00 9 1 0.49 PM Exhibit C-Construction Engineering t]f Average Hourly Project Rates Ratite FAu 4086-Ridge Rd Section 09-00071-00-RS County McHenry Consultant Chicago Testing Laboratory,Inc. Date 08119109 Job No. PTBlltem Sheet i OF 1 Payroll Avg Total Project Rates T.ss.a Hourly hours % wsrd Hours % wstd Hours % W9tdl Hours % wacd hours % watd Hsur. % wetd Hours x wsrd Classification Rates Pam Avg Part. Avg Part AvgPart Av Pam Avg Pat Av P.2 Ar Pro Manager $41.75 1 20.00% 8.35 1.00 20.00% 8.35 PCC 1 $31.96 0 0 0 0 0 0 0 TOTALS 3 100% $33.91 6 100% $33.91 0 0% 1 $0.00 0 0% 50.00 0 0% $0.00 0 0% $0.00 0 0% $0.00 FAU 4086-Ridge Rd City of McHenry SECTION 09-00071-00-RS CONSTRUCTION ENGINEERING DIRECT COSTS AND SERVICES BY OTHERS In-House Direct Costs Vehicle Use 1 days x $45 per day= $45.00 Sub-Total $45.00 Services by Others- $0.00 Sub-Total $0.00 Laboratory Testing: Hot Mix Asphalt Core Density 3 cores x $50.00 $150.00 Extraction Gradation 0 each x $200.00 $0.00 Sub-Total $150.00 Total In-House Direct Costs $195.00 Total Services by Others $0.00 j �R10La�e�rtfilPJlt Exhibit C-Construction Engineering `1� of Trarlspvrtation � Route FAU 4086 Average Hourly Project Rates Section 09-00071-00-RS County McHenry Consultant SEC Group,Inc. Date 07/29/09 Job No. C-91-668-09 PTelitem NA Sheet 1 OF 1 Payroll Avg Total Project Rates Project start-up Construction Observation Meetings Adminutratlon ProJoct Close Out Hourly Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Classification Rates Part AN Part. Avg Part. Avg Psrt Avg Part. Avg Part Avg Technical Manager 544.69 13 5.08% 2.27 4 50.00% 22.35 9 50.00% 22.35 Construction Engineer III $30.78 234 91.41% 28.13 40 100.00% 30.78 1 150 100.00% 30.78 4 50.00% 15.39 40 100.00% 30.78 Construction Engineer II $24.90 0 Principal $70.00 1 0 Project Manager $44.69 0 Administrative Assistant $23.11 9 3.52% 0.81 9 50.00% 11.56 TOTALS 256 100% $31.21 40 100% $30.78 150 100% $30.78 8 1 100% $37.73 18 100% $33.90 40 100% $30.78 • � • i 1• 111 11 - 1. - • - �o���■r��r��r�r■■r��■rrr■�r ��r���r�■�r�r�■rrr■rr�rrrrrs�r �r r���rr rr■r■■■��r��rr r��r�rr rr �■�r��rrrrr�r■����r�rrr���r� �r���r���r r���r■r s r■���r■�■rr rr ■�r i�■■r■r■rr ir■rr r rr���■�r�r���r�■rr ir�r ��■r rr����rr r r�■r�rr■r r rr��r���r■r ��r■■rr rr rr rr�rr r�rr r rr■r r irr�rri�r■rr ��■rr�r�■r r���r��r■■r�■■■r��rr rr�■r ��■rr��r r��r��r��■�■�■r��rr r rr�■i■r �■■■rr�rr�■r�■���rr�r��■r�r rr r rr�� �r�r�r��������rrr�r�rrrrrrrr ��r��r��r�r���r�r�r■�rr�rr�rrr ��������rr r��r�rim rr�r■r rr�■■rr r����r��r■r����r�����r�rrrr �rr�����r■rr�r��rr■��■■rrirri� ���r�r rr�■�■r�r�r�■■rr r i■���err�■rr ����r rr�r■r■��r���r■��err�■■�r rr �r�rrr��r�■�r���rrrr�rrrrrr■r �rr��rr■■■��■■■��r■�■r��rr�r��■r r rr rr �rr�a�r��r��r�■r����r■rrrrr� Exhibit D Construction Engineering Scope of Work The following is a description of the related construction engineering activities as reference in paragraph 1, The Engineer Agrees, in the BLR05611 to which this exhibit is attached. The construction contract for the Ridge Road Resurfacing Project specifies the contract will be completed within fifteen (15) working days. The man-hours required for construction observation were based upon the assumption that full-time monitoring of the project will be required and that the contractor will complete the project by the contract specified deadline. Any additional work, due to an extended schedule dictated by the contractor's performance or - unanticipated work due to site conditions,shall warrant a contract addendum. _ The following is a breakdown of the various tasks associated with the construction observation, which will be completed by SEC Group, Inc.: A. Project Startup SEC Group, Inc., an HR Green Company(SEC) will complete a pre-construction video of the proposed construction area to document the existing condition prior to the start of construction. SEC will contact and/or meet with the City of McHenry(City)and emergency services to ensure that all entities are aware of the project. SEC will also utilize this time to prepare IDOT contact documentation and incorporate IDOT's ICORS construction management software project specific information in SEC's computer system. SEC anticipates that a Construction Engineer will expend a total of forty (40) hours to complete the project startup. B. Construction Observation SEC will provide full-time Construction Observation Services on a time and material, not-to-exceed contract amount basis. SEC will be on-site to observe and verify that items being constructed and materials being utilized are in general conformance with the approved plans and specifications and the Illinois Department of Transportation Standard Specifications for Road and Bridge Construction. SEC will complete Inspector's Daily Reports (IDR) and a daily diary, measure and document contract quantities, complete payment estimates, change orders, and weekly reports. Weekly reports will be submitted to the contractor, the City and IDOT. SEC will verify that all materials incorporated into this project are IDOT approved materials and in accordance with the Special Provisions of this contract. SEC shall keep IDOT and the City informed as to the progress of Exhibit D Ridge Road Resurfacing Scope of Work Section 09-00071-00-RS ARA-9003(353) SEC Job No.:MCHE-090294 Page 2 of 3 construction and shall endeavor to guard IDOT and the City against deficiencies in work. SEC will review the condition of the traffic control twice daily, per IDOT Standard Specifications. A Traffic Control Condition Report will be completed after each traffic control review to ensure that the contractor is in compliance with all required traffic control procedures. SEC will also perform bi-weekly nighttime traffic surveillance observations for the duration of the project, when traffic control is required. Traffic control reviews will be completed for the construction zone and the entire detour route. SEC anticipates that one (1) Construction Engineer will be on-site approximately forty five (45) hours per week for a three (3) week duration. SEC has allotted one-hundred, thirty five (135) hours for construction observation for this project. Any additional work due to an extended schedule or by the contractor's performance, unforeseen conditions, or changes requested by the City shall warrant a Contract Addendum. C. Meetings SEC will attend the pre-construction meeting at IDOT with the City, the contractor, subcontractors, and any affected utility companies. SEC has allotted eight(8)hours for the Construction Engineer and Technical Manager to attend the pre-construction meeting. D. Administration/Coordination This task will involve the management oversight of the project which will include the on-going review of the project execution, documentation, schedule and budget, contract file management, and general correspondence between SEC, the City, IDOT, the contractor, and subcontractors. SEC has allotted five (5) hours for the management oversight of the project by the Technical Manager and five (5) for an Administrative Assistant to complete correspondence, weekly reports and general documentation preparation for the duration of this project. SEC has allotted ten(10)hours for project administration/coordination for this project. E. Project Close Out SEC anticipates approximately one (1) week to complete the project closeout, documentation, IDOT documentation review and approval and also IDOT materials review and approval for this project. SEC has allotted forty (40) hours to complete the project close out. Exhibit D Ridge Road Resurfacing Scope of Work Section 09-0007 1-00-RS ARA-9003(353) SEC Job No.:MCHE-090294 Page 3 of 3 F. Material Testing Chicago Testing Laboratory, LLC will be providing material testing services for this project. Quality Assurance testing for asphalt and concrete shall be completed in accordance with IDOT QC/QA requirements. Geotechnical services shall be provided on an as needed basis. Disclaimer _ SEC shall not supervise, direct, or have any control over the contractor's work. SEC shall not have any responsibility for the construction means, methods, techniques, sequences, or procedures selected by the contractor. Also, SEC is not responsible for the contractor's safety precautions, or programs in connection with this work. These rights and responsibilities are solely those of the contractor. SEC shall not be responsible for any acts or omissions of the contractor, subcontractor, or any entity performing any portion of the work, or any agents or employees of any of them. SEC does not guarantee the performance of the contractor and shall not be responsible for the contractor's failure to perform its work in accordance with the contract drawings and documents. Summary of In-House Direct Costs Mileage: IDOT Preconstruction 52 miles/trip/vehicle x 1 trip x$0.55/mile=$28.60 10 miles/trip/vehicle x 20 trips x$0.55/mile= $110.00 TOTAL DIRECT COST FOR THIS PROJECT=$138.60 AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Doug Maxeiner,City Administrator FOR: September 14,2009 Regular City Council Meeting RE: Nicor Franchise Agreement Renewal Background. The fifty-year Nicor(Northern Illinois Gas Company)Franchise Agreement will be expiring on September 19,2010. As such,the City Attorney has undertaken negotiations on behalf of the city of McHenry as well as for many of our neighboring communities. The result of these negotiations, a standardized franchise agreement,is attached for the review of the City Council. Analysis. As specified in the attached letter from the City Attorney,the proposed agreement allows Nicor to continue to operate within our municipal right-of-way(ROW) for 35 years subject to the ROW ordinance included in the Municipal Code. The agreement addresses the franchise.fee for the city enabling the continuance of the free therm allotment to the city to be determined using a formula based on population. The agreement also includes a`most favored nations"clause requiring Nicor to offer to the city of McHenry any terms negotiated with another municipality within the service area that are determined to be more favorable thaw what is presently provided to McHenry. The agreement does not address service standards which are regulated by state law. Staff has not had any issues with Nicor abusing the privilege of operating within our right of way. In addition,Nicor has been responsive to any concerns brought to their attention by staff. As such,staff is supportive of the passage of the new franchise agreement with Nicor effective September 19,2010 for a period of 35 years. Recommendations. Staff recommends approval of the franchise agreement with Nicor effective September 19,2010 and expiring September 19,2045. LAW OFFICES ZuKowsm, ROGERB, FLOOD & MCARDLE 50 VIRGINIA STREET GitY6TAL LAxn,ILLIN0I6 60014 (815)459-2050 FAX(815)459-9057 RUTH A. SCHLOSSBERG June 30, 2009 William J. Ganek,Manager Gerald G. Sagona, Jr.,Administrator Village of Algonquin Village of Lake in the Hills 2200 Harnish Drive 600 Harvest Gate Algonquin, IL 60102 Lake in the Hills, IL60156 David A.Nelson,Administrator Deborah Nier,Administrator City of Harvard City of Marengo 201 West Front Street 132 E. Prairie Street Harvard, IL 60033 Marengo, IL 60152 Catherine J. Peterson,Administrator -Douglas K.Maxeiner,Administrator Village of Lakewood City of McHenry 2500 Lake Avenue 333 S. Green Street Village of Lakewood, IL 60014 McHenry, IL 60050 Claudett E. Peters Director of Village Operations Village of Johnsburg 1515 Channel Beach Drive Johnsburg, IL 60050 RE: NICOR Franchise Ordinance Ladies & Gentlemen: Attached please find a finalized franchise ordinance for each of your municipalities governing NICOR's use of your right of way. This ordinance reflects the ongoing discussions that we have undertaken as a group with NICOR over the past year. Depending on whether your municipality receives gas or cash as part of your franchise benefits from NICOR, the appropriate form letter for each is included as an attachment to your ordinance. This ordinance is for a thirty-five year term and permits NICOR to operate its gas system within your municipal right of way. It is effective on the date that your existing agreement with NICOR expires or has expired Their use of the right of way is subject to your municipal ordinances governing rights of way which each of you have updated in the past several years (or are in the process of updating presently). NICOR also agrees to indemnify each of you for any exposure arising from such use. In exchange for the privilege of using your rights of way, ZUSOwsw,RoGERs,FLOOD Se McARDLE Page 2 June 30, 2009 NICOR agrees to provide either cash or free gas to each of you using a population based formula which is described in more detail in the attachment to the franchise ordinance. They also offer you the option to elect certain other benefits in the event NICOR offers them in the future as a matter of general policy to all municipalities in their service area. If this ordinance meets with your approval, then the ordinance is ready for presentation to your respective Boards or City Councils. If approved, please let me know and I will arrange with NICOR to have them file an acceptance with you(which they will do in lieu of an executed copy). Thank you to all of you for your cooperation and patience with this group effort. V sincer yours, Ruth oss erg RAS:dg cc:_ Carlos S.Arevalo Kelly A. Cahill Richard G. Flood David W. McArdle Michael J. Smoron Enclosure: Franchise Agreement Ordinance Z:W\NICOR\L.ALAIIMunis.FinalFranchiseOrd.doc ORDINANCE NO. An Ordinance Authorizing Northern Illinois Gas Company (Wb/a Nuor Gas Company),Its Successors and Assigns, to Construct, Operate and Maintain a Gas Distributing System In and Through the City of McHenry,Illinois BE IT ORDAINED by the MAYOR and CITY COUNCIL of the CITY OF McHENRY, McHenry County,Illinois, as follows: SECTION 1:That the right,permission and authority be and the same are hereby granted to NORTHERN ILLINOIS GAS COMPANY (d/b/a NICOR GAS COMPANY), an Illinois corporation,its successors and assigns(hereinafter referred to as the"Grantee"),to construct,operate and maintain in and through the CITY OF McHENRY (hereinafter referred to as the "Municipality"), in the State of Illinois, for a term of thirty-five (35) years, a system for the production, distribution and sale of gas for fuel, heating, power, processing and other purposes within and outside the corporate limits of the Municipality, and to construct, lay, maintain and operate such gas pipes, mains, conductors and other devices, apparatus and equipment as may be necessary or convenient for such system in,under,along and across each and all of the streets,alleys, avenues and other public places in the Municipality, subject to the conditions and regulations hereinafter set forth. SECTION 2:All pipes,mains,conductors and other appliances,including connections with service pipes,hereafter laid in streets,alleys,avenues or other public places,shall be laid under the supervision of the Municipality or such other duly authorized agent of the Municipality as the City Council may from time to time designate. All pipes,mains,conductors and other appliances shall be so located as not to injure unnecessarily any drains,sewers,catch basins,water pipes,pavements or other like public improvements,but should any drain, sewer,catch basin,water pipe,pavement or other like public improvement be injured by such location, the Grantee shall forthwith repair the damage caused by such injury to the satisfaction of the Municipality,or such other duly authorized agent,and in default thereof the Municipality may repair such damage and charge the cost thereof to, and collect the same from,the Grantee. The Grantee shall be subject to all reasonable regulations which may now or hereafter be prescribed by general ordinance of the Municipality with respect to the use of the public streets, alleys,avenues and other public places of the Municipality. SECTION 3:The Grantee shall indemnify,become responsible for and forever save harmless the Municipality from any and all judgments, damages, decrees, costs and expenses, including Page 1 attorneys'fees,which the Municipality may legally suffer or incur,or which may be legally obtained against the Municipality, for or by reason of the use and occupation of any street, alley, avenue or other public place in the Municipality by the Grantee pursuant to the terms of this Ordinance or legally resulting from the exercise by the Grantee of any of the privileges herein granted except that the indemnity provided for in this Section 3 shall not apply to any liability,judgments, damages, decrees,costs and expenses determined by a court of competent jurisdiction to have resulted from the negligence or intentional acts or omissions of Municipality,its agents and employees. SECTION 4: After the passage of this Ordinance,and within thirty(30)days after passage, this Ordinance,if accepted,shall be accepted by the Grantee by its filing with the City Clerk of the Municipality an unconditional written acceptance hereof,to be duly executed according to law,and a failure of the Grantee to so accept this Ordinance within said period of time shall be deemed a rejection hereof by the Grantee,and the rights and privileges herein granted shall after the expiration of said period of thirty (30) days, if not so accepted, absolutely cease and determine, unless said period of time shall be extended by the Municipality by ordinance duly passed for that purpose and before the expiration of said period of thirty(30) days. SECTION 5:All provisions of this Ordinance which are obligatory upon,or which inure to the benefit of,said Grantee shall also be obligatory upon and shall inure to the benefit of any and all successors and assigns of the Grantee. SECTION 6:Grantee shall provide an amount of natural gas during each billing year,without charge to the Municipality,in accordance with its policy existing from time to time and applicable to other municipalities, as expressed in and pursuant to the terms of a "Gas Letter," in the form of Exhibit A, attached hereto and incorporated herein, and as may from time to time hereafter be modified by Grantee. Provided however,notwithstanding anything to the contrary in any Gas Letter, that in the event the Grantee's policy set forth herein and in Exhibit A in regard to the practice of supplying gas without charge to municipalities in Grantee's present service area is changed at any time during the term hereof,or in the event that Grantee in the future provides any other gas utility service benefit or other consideration as a matter of general policy to all municipalities in such service area, it will notify the Municipality of any such change and, upon acceptance by the Municipality, will grant the Municipality the benefits of such change or benefits under the same conditions applicable to such other municipalities.Notwithstanding the first sentence of this Section, Municipality and Grantee agree that no gas without charge or other payment or benefit is payable, due or owing for any period prior to September 19,2010. Page 2 SECTION 7:This Ordinance,if accepted by the Grantee as hereinabove provided,shall be in full force and effect as of September 19,2010,and from and after the effective date shall supersede, cancel, repeal and be in lieu of any and all other existing or prior grants of right, permission and authority by said Municipality to said Grantee or any predecessor companies or assignors of the Grantee to construct,operate and maintain any system for the production,distribution and sale of gas for fuel, heating, power, processing and any other purposes within the corporate limits of this Municipality, and this Ordinance shall likewise cancel all of the obligations under said existing or prior grants. SECTION 8: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect,impair,invalidate or nullify the remainder thereof,which remainder shall remain and continue in full force and effect. SECTION 9:All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. Voting Aye: Voting Nay: Absent: Abstain: APPROVED: Mayor Susan E. Low (SEAL) ATTEST: City Clerk Janice C.Jones Passed: Approved: Z.lMlMcHenryCiryof fOrdinancesIGasOrdinance.Nicor.ordCLEAN.doc Page 3 EXMIT "A" "Form of Gas Letter" City of McHenry,Illinois: The undersigned,Northern Illinois Gas Company(d/b/a Nicor Gas Company)(the"Company',for and in consideration of the adoption by the authorities of the City of McHenry, Illinois (the "Municipality"), of an ordinance granting it the right to construct, operate and maintain a gas distribution system in the Municipality for a term of 35 years from September 19, 2010, hereby agrees for itself,its successors and assigns,that so long as said.ordinance shall remain in full force and effect, it will during each billing year (start and finish of each year shall begin and end with regular meter reading date nearest to January 1) throughout the remainder of the life of said ordinance,supply without charge to the Municipality,an amount of gas not to exceed[OPEN: TO BE COMPLETED BY NICOR]therms,to be used in buildings which may be occupied from time to time by the Municipality solely for municipal purposes,or such part thereof as may from time to time be so occupied, and not for purposes of revenue. The amount of said gas being so supplied without charge is based upon a population of[OPEN: TO BE COMPLETED BY NICOR]in the Municipality. The amount of free gas to be supplied will be adjusted by the Company based on each decennial census count. Between decennial census counts, the amount of gas supplied may be increased on the basis of changes in population of the Municipality as shown by revised or special census. Upon the submission of a written request by the Municipality accompanied by the official State notification of census change,the amount of natural gas to be supplied without charge will be adjusted by the Company. Changes in the amount of gas supplied shall be made on the basis of 3 therms per person up to 10,000 of population;2 therms per person for the next 10,000 of population; 1 therm per person for the next 80,000 ofpopulation; 1.2 therms per person for the next 20,000 of population; and 1.5 therms per person for the population over 120,000. None of said gas to be supplied without charge to the Municipality,shall be resold for any purpose whatsoever,and in the event the Municipality uses less than the above-mentioned number of therms of gas in any billing year,there shall be no payment due to the Municipality from the Company,or its Page 4 successors and assigns,for gas not used during that billing year,nor shall any such unused therms be carried over for the following year's use. In the event the Company's policy in regard to the practice of supplying gas without charge to municipalities in its present service area is changed at any time in the future,or in the event that the Company in the future provides any other gas utility service benefit as a matter of general policy to all municipalities in such service area,it will inform the Municipality of any such change and,upon acceptance by the Municipality,will grant the Municipality the benefits of such change or benefits under the same conditions applicable to other municipalities. The Company,for itself,its successors and assigns,reserves the option,however,to reduce the total amount of gas supplied during any one billing year without charge as aforesaid by the amount of any fees which the Municipality may charge the Company for street or parkway openings or inspections of any kind. Such reduction will be arrived at by the use of the Company's applicable rate for such calculation. This agreement shall supersede, replace and be in lieu of the provisions as to the supply of gas without charge to the Municipality contained in a letter of the Company addressed to the Mayor and City Council dated [OPEN: TO BE COMPLETED BY NICOR]. END OF EXHIBIT Page 5 CERTIFICATION I, JANICE C. JONES, do hereby certify that I am the duly appointed, acting and qualified Clerk of the City of McHenry,McHenry County,Illinois,and that as such Clerk,I am the keeper of the records and minutes and proceedings of the Mayor and Aldermen of said City of McHenry. I do hereby further certify that at a regular meeting of the Mayor and Aldermen of the City of McHenry,held on the day of 2009, the foregoing Ordinance entitled An Ordinance Authorizing Northern Illinois Gas Company (d/b/a Nicor Gas Company), Its Successors and Assigns, to Construct, Operate and Maintain a Gas Distributing System In and Through the City of McHenry, Illinois, was duly passed by the City Council of the City of McHenry. The pamphlet form of Ordinance No. ,including the Ordinance and a cover sheet thereof,was prepared,and a copy of such Ordinance was posted in the City Hall,commencing on the day of 2009, and continuing for at least 10 days thereafter. Copies of such Ordinance were also available for public inspection upon request in the office of the City Clerk. I do further certify that the original, of which the attached is a true and correct copy, is entrusted to me as the Clerk of said City for safekeeping, and that I am the lawful custodian and keeper of the same. GIVEN under my hand and seal this day of 2009. Janice C. Jones, Clerk City of McHenry, McHenry County, Illinois (SEAL) MAYOR'S REPORT TO: City Council FROM: Mayor Susan E. Low FOR: September 14, 2009 Regular City Council Meeting RE: Appointment of Student Member to Landmark Commission The position of student member to the Landmark Commission is currently vacant. McHenry High School student Lauren Adams has applied for the position. If the City Council has no objections, I intend to appoint Ms. Adams as the newest member of the Landmark Commission. Attached is a copy of her application. If you have any comments regarding this appointment, please contact me prior to the meeting, thank you. mmg City of McHenry - Application for Committee, Commission or Board Mail or Deliver to: Office of the Mayor,City of McHenry,3 3 3 South Green St,McHenry IL 60050 Application for Appointment to L+n d m Q r K C,p no m I sS i cyl Comminee/Commission/Board 1. Name: U Sw": 1 l d e n Address:— Phone: �( Phone: Home W r Mobile City Resident Since: NNE -PhoN2- W 5-36 - /0/& 2. In this Section please use P for Presently;F for Formerly: Elected or Appointed Positions Held: Member of Organizations(list offices held): Occupational Background: Formal Education: 3.Do you or any of your close family or business connections own,hold stock in,serve as director of or work for any business which provides products or sprvices to: City of McHenry Qv Other Government Entity If yes,please identify and explain: 4.Do you or any of your close family or business connections serve on any Committee,Commission,Board or otherwise with an organization or agency which has,or have,any business or personal transactions with the Committee,Commission or Board to which you are making application? If "yes"please identify and explain: 5.Are you generally farm with the functions and workings of the Committee/Commission/Board to which you are making application? Have you attended meetings of this body? What prompted you to apply for consideration of appointment to this position? What studies,responsibilities,accomplishments,publications or community projects have you participated in or initiated which you feel may qualify you for this position? Other comments: Other information you would like to include may be attached to this application.The Mayor,being responsible for appointments to Committees/Commissions/Board will interview each applicant personally. What days and times are you available: Signed: Date: The Mayor and the City of McHenry wish to thank you for your interest It is appreciated! Date Received: Date Considered: Action: Revised:3/16/05