HomeMy WebLinkAboutPacket - 10/19/2009 - City Council cityMcHenryof
�
333 South Green Street r www.ci.mchenry.il.us
McHenry,Illinois 60050-5495
Mayor's Office AGENDA
(815) 363-2108
Fax (815) 363-2119 REGULAR CITY COUNCIL MEETING
Monday, October 19, 2009, 7:30 PM
Clerk's Office
(815)363-2100
Fax(815)363-2128
Administration
(815)363-2108 1. Call to Order
Fax(815)363-2119
2. Roll Call
Public Works
Community 3. Presentation: Kay Rial Bates, McHenry Area Chamber of Commerce
Development
(815)363-2170 4. Public Input Session: 10 Minute Limitation
Fax(815)363-2173
Parks and Recreation 5. Consent Agenda:
(815)363-2160 A. Request for temporary use permit at Hampton Inn, 1555 S Route 31
Fax(815)363-3186 B. Block Party;
C. October 5, 2009 City Council meeting minutes; and
Police Non-Emergency D. List of Bills.
(815)363-2200
Fax(815)363-2149 6. Conditional use permit to serve alcohol in conjunction with a restaurant, inside entertainment,
and outside seating for 1138 North Green Street d/b/a BuddyZ Riverwalk, Inc.
Mayor 7. Authorize staff to see proposals to purchase a wireless municipal alarm system
Susan E.Low
8. Mayor— Statement and Reports
City Clerk
Janice C.Jones 9, Committee Reports
Treasurer 10. Staff Reports
David M.Welter
Aldermen 11. Future Agenda Items
WARD 1 12. Adjournment
Victor A. San[i
Posted:'October 14, 2009
WARD 2
Andrew A.Glab
WARD 3
Jeffrey A. Schaefer
WARD 4
Steven C.Murgatroyd
WARD 5
Richard W.Wimmer
WARD 6
Robert J.Peterson
WARD 7
Geri A.Condon
CONSENT AGENDA
The Consent Agenda for the October 19, 2009 City Council meeting consists of
the following items:
A. Request for temporary use permit at Hampton Inn, 1555 S Route 31
B. Block Party;
C. October 5, 2009 City Council meeting minutes; and
D. List of Bills.
Attachments
CONSENT AGENDA
TO: Mayor and City Council
FROM: Douglas P.Martin,Deputy City Administrator
FOR: October 19,2009 Regular City Council Meeting
RE: Request for Temporary Use Permit to allow a jewelry and collectible buying and
appraisal show at the Hampton Inn, 1555 S Route 31
STAFF RECOMMENDATION: To approve the requested temporary use as presented.
Description of Request
Crescent Jewelers is requesting permission to hold a one-day jewelry/collectible buying show at the
Hampton Inn, 1555 S Route 31. The show would be held Tuesday November 3`d from 10:00 a.m. until
7:00 p.m. They previously held two similar shows at this location. This is strictly a buying show so there
is no sales tax collected. Since this is not a typical activity held at the Hampton Inn and given the
property is zoned I-1 Industrial City Council approval is required.
Staff Analysis
Staff believes the site will be able to accommodate the demands associated with this event. There is
ample parking on-site. In addition, the event is proposed on a Monday. Staff recommends that the
temporary use permit be approved.
CONSENT AGENDA SUPPLEMENT
To: Mayor and City Council
Fm: Deputy Clerk Kunzer
For: October 19, 2009 regularly scheduled City Council Meeting
Re: Block Party Request
'traditionally, during the summer and fall months, the Clerk's Office receives numerous
requests for permission to hold block parties within the City limits. The requests usually
entail blocking off streets at specific locations within a particular subdivision. The Public
Works Department provides barricades. The Fire Department offers a visit by personnel
and/or a fire truck, as well. Inasmuch as City streets are closed for these events, City
Council permission must be granted. Following council approval, the Police Department
Public Works Department, McHenry Township Fire Protection District and the Applicant
are notified in writing of the approval.
The following Block Party Request was received and requires Council approval:
SaturdaX October 31 `from 4 p.m. until midnight
Annette Maldonado of 214 Barnwood Trail is requesting the closure of Barnwood Trail
from 212 Barnwood Trail to 217 Barnwood Trail in Trails of Winding Creek
Subdivision.
Copy of the request and PIQ map are attached for your edification.
/kmk
Oct 08 09 07: 25a The Maldonado 's 18153444929 P. 1
Construction and
Neighborhood Services
Block Party permit Application
OCT 0 8 2009
Revised 2R9
City of McHenry
Application submitted by: r1 R
Street Address:_Date Submitted: () 01
NOTE:
PLEASE SUBMIT YOUR APPLICATION TO THE OFFICE OF THE CITY CLERK
AT LEAST 30 DAYS PRIOR TO PROPOSED BLOCK PARTY
200 q
Date of Block Party: I n
Hours of Proposed Street Closure: a.m.lo until_ a CC) a• /p.m.
Subdivision Name: 5 -�
Specific Location of Proposed Street Closure(i.e.from what intersection to what intersection):
from I cal to a 15 c�1
Contact Person(s): rl(1 �at r �k1a Cxa
Contact Person(s)Address:
fcl
Daytime Phone Number: 91 al U- Evening Phone Number: 915 4-Dag
I hereby certify that all persons who will be impacted in my neighborhood by the closure of this
street have been notified of same.
`i l Date: [()/
Signed: ,
----------------------------------
UPON COMPLETION,PLEASE SUBMIT THIS APPLICATION TO:
OFFICE OF THE CITY CLERK
333 SOUTH GREEN STREET
MCHENRY IL 60050
OR FAX:815-363-2173
�— - OR E-MAIL: kkunzer(&ci.mchenrydl-us
----------
OFFICE USE ONLY
COUNCIL APPROVAL ON: / / NOTIFICATION MADE TO:
❑ MCHENRY POLICE DEPT.
❑ MCHENRY PUBLIC WORKS STREET DVN
❑ MCH TOWNSHIP FIRE PROTECTION DISTRICT
❑ ADMINISTRATION OFFICE.
0 APPLICANT
;s •
'+.w.a V? noj � 2 a 'o �•
SHLAND 4y
ro, a ae Qa
.as 9 ,ti sro � 3 '06 g ti y
5 , 8 - B C a 13
`D> s OS a9 oz 100 0roa .008 G>>s 04
t
® a> 3 b° s
« >>n'> 9 � .. a "O>s s� O,.y e4b 6 -z % 'ry,� g,g qe
d'
AMBRIDGEWm DR 1.°s zro> s osdo9 a Z g »1.00ee a40 ��
O
66-010
8 4'�a 14
.e R1w,f D� P`;� ero'' ee-01s eE-o12 •m. 3'� 4 �a 4 m a
,os-011 s 11z-021
- 3 m �c >s 4 eP9 x ex-b m m re eE m i;.r •p• 94,. �i" _ .nn '+s"' B
< giae+ ro>s •a.,e �� '$ eaa a,M A mod+ wa a m.r saw ,
ay a m4 a,e`" s JOYCE N Orb a, JOYCEm s m e'z� NORMAN
REENBRIER am o
O
4 e
359
a 01s
357 60 r m 90 �128
m9 9
101
�� a9 tt ` pc
e � s a s p $OREGON ,s >s s sm
27-06
a}°
a w« 9• B 30-0OB � a'�y1e m �D -01n m
n 7-aoa $ ».010 u: ,:..o, sot g o R 8 x 8 p F!
�p 4 f.- 37-007 a
_20 p 3E006
E-M r
�r w a A o«1 0 0
r F , -
�� +0-012
000 7E-019 e .Ja ,y fi
3e-OM
a _ ,m x 108 ss >s o
•9g m "4r a r 1 rox> - " CRYSTAL
75420
eo
i> yin „ s z o e� s fe,e n es
� ay:5 ,s
�P�na � +* ��
® A b r4-021
6� �B . 9 '•d '1bB a w ".01f
m ssn « m„
'¢ d •O& rro'_ ~ ro, Ztl « 73-022® b a� � ��z a0
> ^M� v4p d s-q,y u ig,3 -,p 57,w pV>,'a«� eb,
4/1
,� ry «.,P ,^ O y o > b •. ° ae0os „o - g a >, n ,s 0w
^� C9 Vol'@o am Ns .fien>> o U/.- •`9 aa� �' >f ro13 1,m .�„OVERLAND
CO(/ e� � ��3' �2 dyro'� so a 'b tom` >n:s ea re
�,t> s „ �P rs •o,°
e� 'Wr O y, a�• not °>.4 � 1 g � 15 d17 � 1.001 9
�u>s� z,� '•L � ,q2„ n.a ,yam a +sn> ' fin,, ,T�n °B''''. 'e' m > "' S� 'w.m 4
16,0 p
' L �x, r•ep> '�Al
, +,(�P $� °z a w
nor `erg°r*. rye' o10 ,y4,o "
.{ 1 ,en °s •e , o ,ar ° a,•. .cQ/�r 'e o w g
'«">z•criz-.�' v �ej °': °° `' $g :�°'° '°n,�° ��,�
5 >;� � � ,� � o u?s � -• �'3 a '� ,� ° 1 �to'2z> 8 �', ,per ,b
TR. nOj z> n0, y agar 8 as ~b � roe
IA►-D bN A-D D :may
m•
I g 8 ibm 5 doe R 133Sn'0 "a.�
« 177
y,ax a
A 1�221 Y 20-055 % ,4 d06 3l 24-028 $ W 4.011 i 8 55
400 800 1200 feet
Printed for City of McHenry .Center of View in
10/14/2009
Map Page: 14-03 �
McHenry County N BnxeHarris
&Ass ociotes,Ine-
CoFn&Y008,McHenry County
REGULAR MEETING
OCTOBER 5, 2009
Mayor Low called the regularly scheduled October 5, 2009 meeting of the McHenry City
Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer,
Wimmer, Peterson, Condon. Absent: Murgatroyd. Also in attendance were: City Administrator
Maxeiner, City Clerk Jones, City Attorney McArdle, Deputy City Administrator Martin, Assistant
City Administrator Hobson, Police Chief Brogan, Director Construction Neighborhood Services
Schwalenberg, Parks and Recreation Director Merkel, City Engineer Cieslica.
PUBLIC INPUT SESSION
There was no one who signed in to speak during the Ten Minutes of Public Input Session
provided by Council
CONSENT AGENDA
Motion by Wimmer,seconded by Santi,to approve the Consent Agenda as presented:
A. Committee Recommendation:Ordinance amending Municipal Code chapter 13 Traffic Code Section 13-201 reducing
the speed limit to 35mph on Green Street from Forest Drive south to corporate boundary;
B. Authorization to repair Hi-Ranger by Certified Fleet Services Inc.in the amount not-to-exceed$9,167;
C. List of As-Needed Checks:
BANKCARD SERVICES 497.50
FBI NAA 50.00
FOP UNITS I/II 1,805.00
HARRISON & ASSOCIATES IN 666.66
HOME DEPOT/GECF 1,323.14
IUOE, LOCAL 150 1,961.)-8
MCHENRY POLICE OFFICER'S 774.00
NATIONAL GUARDIAN LIFE I 42.33
NCPERS GROUP LIFE INS. 320.00
POSTMASTER MCHENRY IL 1,143.80
PRE-PAID LEGAL SERVICES 181.30
QUILL CORPORATION 45.68
RESERVE ACCOUNT 1,962.57
SEC GROUP INC 520.00
SPORER, HUGH 1,500.00
UNITED PARCEL SERVICE 84.94
UNITED WAY OF MCHENRY CO 186.00
UNUM 1,588.17
WATER WELL SOLUTIONS 35,954.00
WEBSTER T'S 175.00
GRAND TOTALS 50,781.27
FUND TOTALS
GENERAL FUND 12,953.43
DEVELOPER DONATION FUND 520.00
WATER/SEWER FUND 37,307.84
TOTALS 50,781.27
D. List of Bills:
A G PLUMBING 850.00
ALLSTATE ARENA 552.50
AMELIO, ROBERT 540.50
AT&T 3,389.74
BAKER & SON CO, PETER 2,461.62
BROGAN, WILLIAM J 42.60
BYERS, SHERRI 195.00
CARE TRAK INTERNATIONAL 26.13
Page 2
September 28,2009
CELESKI, GREGORY L 360.00
CHICAGO INTERNATIONAL TR 109.72
CLARKE ENVIRONMENTAL MOS 12,337.50
COMED 3,327.71
COMMUNICATIONS REVOLVING 115.00
CONCRETE SOLUTIONS 179.00
CONSTELLATION NEWENERGY 3,151.47
CRESCENT ELECTRIC SUPPLY 118.83
CURRAN CONTRACTING COMPA 5,106.69
DURA WAX COMPANY INC, TH 160.20
ED'S RENTAL & SALES INC 239.99
EJ EQUIPMENT 12.55
FISCHER BROS FRESH 1,322.50
G IMPRESSIONS INC 178.00
GALLS AN ARAMARK CO LLC 504.91
GERNER, TRACI 42.00
GREAT LAKES FIRE 6 SAFET 117.90
HACH COMPANY 47.33
HERITAGE-CRYSTAL CLEAN 116.75
HOME DEPOT/GECF 1,797.51
HP SHOOTING CENTER INC 96.75
HUFFMAN, DAWN 43.02
HYDRAULIC SERVICES AND R 309.67
IRISH PRAIRIE RECREATION 925.00
ISA 245.00
JENSEN SALES CO INC, LEE 150.00
JOHNSON, SEAN 74.85
KALE UNIFORMS INC 2,673.60
KIMBALL MIDWEST 77.73
KING, LAURA 16.00
LAKESIDE PEST CONTROL SE 100.00
LANGE, SHANNON 50.75
LEE, HEANG 14.00
MARATHON TOWING 160.00
MCCANN INDUSTRIES INC 10.78
MCHENRY AREA CHAMBER OF 30.00
MCHENRY COUNTY CONVENTIO 12,000.00
MINUTEMAN PRESS OF MCH 174.10
MORGAN, DAWN 86.00
MUNIMETRIX SYSTEMS CORP 3,040.00
NICOR GAS 249.15
NORTHERN ILLINOIS POLICE 210.64
PALMER, MIKE 119.79
PETROLIANCE LLC 2,637.17
PRIME TACK & SEAL CO 690.12
REINDERS INC 461.92
RIDGEVIEW ELECTRIC INC 770.00
SCHULHOF COMPANY 2,751.77
SEC GROUP INC 54,441.19
SHERWIN INDUSTRIES INC 1,207.38
SIMPLEX GRINNELL LP 98.41
SIX FLAGS GREAT AMERICA 3,880.45
ST PAULS EPISCOPAL CHURC 651.90
STAPLES BUSINESS ADVANTA 361.58
STATE BANK OF THE LAKES 53.50
TEAM REIL INC 1,017.00
VALLEY VIEW ACRES 170.00
VIKING CHEMICAL COMPANY 8,802.20
WALAT, HOLLY 21.49
WATER PRODUCTS - AURORA 441.40
GRAND TOTALS 136,719.96
FUND TOTALS
GENERAL FUND 48,483.57
TOURISM FUND 12,000.00
CAPITAL IMPROVEMENTS FUND 4,358.24
WATER/SEWER FUND 16,226.19
UTILITY IMPROVEMENTS FUND 49,606.19
INFORMATION TECHNOLOGY FUND 3,210.77
RETAINED PERSONNEL ESCROW 2,835.00
TOTALS 136,719.96
Page 3
September 28,2009
Voting Aye: Santi,Glab,Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: Murgatroyd.
Motion carried.
AWARD OF BID:HOLIDAY LIGHTING IN VETERANS MEMORIAL PARK—TEMPLE DISPLAY IN THE
AMOUNT NOT-TO-EXCEED$15,600
Assistant City Administrator Hobson stated Council at its August 31, 2009 regularly
scheduled meeting authorized the advertisement for bids to provide holiday lighting in
Veterans Memorial Park for the 2009 holiday season. Bid specifications were prepared and bids
were sought and opened on September 29, 2009. The lowest responsible bidder was Temple
Display in the amount of$15,600. It is Staffs recommendation to award the bid for this project
to Temple Display in the stated amount.
Alderman Schaefer noted Temple Display has provided these services in the past and
they always do a good job.
Alderman Peterson stated he has voiced opposition in the past relative to spending
funds on holiday lighting. He noted Vets Park is utilized for many activities and he would prefer
spending money to repair the band shell rather than holiday light displays. He noted he cannot
support the expenditure of funds for holiday lighting of the park.
Alderman Condon expressed her appreciation of Alderman Peterson's comments but
noted she sees the importance of holiday lighting as it positively impacts the residents as well
as the downtown business community.
Alderman Santi noted Temple display did a fine job last year in providing the holiday
lighting display.
Alderman Glab stated he appreciates the extra Christmas spirit generated by the lighting
during hard economic times. He inquired if Temple display maintains the lights throughout the
season.Assistant City Administrator Hobson responded in the affirmative.
Alderman Peterson noted Staff does a wonderful job decorating the community during
the holiday season. He opined Staff outshines the lighting services provided by the professional
lighting of Vets Park.
Motion by Schaefer, seconded by Condon, to accept Staffs recommendation to award
the bid for the holiday lighting of Veterans Memorial Park for the 2009 season to Temple
Display in the amount not-to-exceed$15,600.
Voting Aye: Santi,Glab,Schaefer, Wimmer, Condon.
Voting Nay: Peterson.
Absent: Murgatroyd.
Motion carried.
Page 4
September 28,2009
MAYOR STATEMENT AND REPORT
Mayor Low reported the new fall street-light banners are posted throughout town. The
banners feature an autumn photo taken by Landmark Commission Chairman Patrick Wirtz of
Petersen Park.
Mayor Low reported, although the weather was not ideal, the Annual Antique Truck and
Tractor Show held at the Petersen Farm Homestead last weekend was an incredible event.
COMMITTEE REPORTS
There were no Committee Reports.
STAFF REPORTS
City Administrator Maxeiner reported the Jaycee's Haunted House located in the City's
Knox Park Barn opened last weekend.
Assistant City Administrator Hobson reported the Wonder Lake Water Ski Team's
Annual Haunted Hayrides begin on October 10'h.
FUTURE AGENDA ITEMS
No Future Agenda Items were discussed.
ADJOURNMENT
Motion by Wimmer,seconded by Santi,to adjourn the meeting at 7:41 p.m.
Voting Aye: Santi,Glab,Schaefer, Wimmer, Peterson,Condon.
Voting Nay: None.
Absent: Murgatroyd.
Motion carried.
The meeting was adjourned at 7:41 p.m.
Mayor City Clerk
PAGE 1
ATE 10/14/2009 10:58 AM CITY OF MCHENRY
LIST OF BILLS COUNCIL MEETING 10/19/09
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
---------------------------- ----------------------------------------
9100324 100 01 1000 A-ABLE ALARM SERVICE INC 51466 PADLOCK WITH SPECIAL KEYWAY 10/19/09 0 101309 155.25
100,01.5110 0910 101309 GLJ9253 155.25 101309
9100325 100 XXXXX 1071 ACE HARDWARE, BJORKMAN'S SEPT 09 MATERIALS & SUPPLIES 10/19/09 0 101309 844.52
100.01.6110 0910 101309 GLJ9253 86.90 101309
100.33.5370 0910 101309 GLJ9253 36.29 101309
100.33.6110 0910 101309 GLJ9253 419.64 101309
100.45.4510 0910 101309 GLJ9253 FRIEDLE 19.79 101309
100.45.6110 0910 101309 GLJ9253 266.62 101309
100.46.6110 0910 101309 GLJ9253 15.28 101309
9100326 510 XXXXX 1071 ACE HARDWARE, BJORKMAN'S SEPT 09 MATERIALS & SUPPLIES 10/19/09 0 101309 497.58
510.31.6110 0910 101309 GLJ9253 135.57 101309
510.32.6110 0910 101309 GLJ9253 362.01 101309
9100327 100 XXXXX 1101 ACRES GROUP 77736 LAWN MOWING SERVICES 10/19/09 0 101309 7,616.68
100.41.5110 0910 101309 GLJ9253 5300.00 101309
100.33.5110 0910 101309 GLJ9253 2316.68 101309
9100328 510 XXXXX 1101 ACRES GROUP 77736 LAWN MOWING SERVICES 10/19/09 0 101309 3,963.32
510.31.5110 0910 101309 GLJ9253 2196.68 101309
510.32.5110 0910 101309 GLJ9253 1766.64 101309
9100329 100 33 1106 ADAMS STEEL SERVICE INC 4602 YEARLY BOTTLE RENTAL 10/19/09 0 101309 40.00
100.33.6110 0910 101309 GLJ9253 40.00 101309
9100330 100 01 1396 ALL AMERICAN FLAG COMPAN 7640 FLAGPOLE CABLE REPAIRS 10/19/09 0 101309 331.00
100.01.5110 0910 101309 GLJ9253 331.00 101309
9100331 100 04 1684 ASSOCIATED BAG COMPANY Y599795 SUPPLIES 10/19/09 0 101309 68.80
100.04.6210 0910 101309 GLJ9253 68.80 101309
9100332 XXXXX XXXXX 1450 AT&T OCT 2009 CENTREX PHONE LINES 10/19/09 0 101309 2,546.68
100.01.5320 0910 101309 GLJ9253 516.15 101309
100.02.5320 0910 101309 GLJ9253 51.41 101309
100.22.5320 0910 101309 GLJ9253 634.25 101309
100.30.5320 0910 101309 GLJ9253 211.10 101309
100.33.5320 0910 101309 GLJ9253 536.76 101309
100.41.5320 0910 101309 GLJ9253 102.82 101309
100.42.5320 0910 101309 GLJ9253 51.40 101309
100.43.5320 0910 101309 GLJ9253 51.40 101309
100.44.5320 0910 101309 GLJ9253 102.82 101309
100,45.5320 0910 101309 GLJ9253 156.72 101309
620.00.5110 0910 101309 GLJ9253 131.85 101309
9100333 510 XXXXX 1450 AT&T OCT 2009 CENTREX PHONE LINES 10/19/09 0 101309 680.42
510.31.5320 0910 101309 GLJ9253 419.84 101309
510.32.5320 0910 101309 GLJ9253 260.58 101309
9100334 100 XXXXX 1450 AT&T OCT 09ALARM CIRCUITS 10/19/09 0 101309 98.46
100.43.5320 0910 101309 GLJ9253 25.91 101309
DATE 10/14/2009 10:58 AM CITY OF MCHENRY PAGE 2
LIST OF BILLS COUNCIL MEETING 10/19/09
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------
100.46.5320 0910 101309 GLJ9253 26.80 101309
100.33.5320 0910 101309 GLJ9253 45.75 101309
9100335 510 XXXXX 1450 AT&T OCT 09ALARM CIRCUITS 10/19/09 0 101309 10.17
510.31.5320 0910 101309 GLJ9253 8.97 101309
510.32.5320 0910 101309 GLJ9253 1.20 101309
9100337 300 00 2021 BANK OF NEW YORK, THE MCHENALT02DEBT SERV REGISTERED INTERE 10/19/09 0 101309 48,887.50
300.00.7200 0910 101309 GLJ9253 48887.50 101309
9100338 300 00 2021 BANK OF NEW YORK, THE MCHGOREF05DEBT SERV REGISTERED INTERE 10/19/09 0 161309 42,983.13
360.00.7200 0910 101309 GLJ9253 42983.13 101309
9100339 100 41 1 BEAUDRY, LYNNE PARKS PROGRAM REFUND 10/19/09 0 101309 36.00
100.41.3636 0910 101309 GLJ9253 36.00 101309
9100336 100 41 1 BENCK, TARCY PARKS PROGRAM REFUND 10/19/09 0 101309 54.00
100.41.3636 0910 101309 GLJ9253 54.00 101309
9100340 510 32 3007 CAREY ELECTRIC 23445 EQUIPMENT SERVICE WORK 10/19/09 0 101309 210.00
510.32.5375 0910 101309 GLJ9253 210.00 101309
9100341 100 22 3134 CDS OFFICE TECHNOLOGIES INVO54222 ARBITRATOR KITS & SUPPLIES 10/19/09 0 101309 11,376.00
100.22.6270 0910 101309 GW9253 11376.00 101309
9100342 100 22 3134 CDS OFFICE TECHNOLOGIES INVO448727IN CAR VIDEO SYSTEMS 10/19/09 0 101309 12,265.00
100.22.6270 0910 101309 GLJ9253 12265.00 101309
9100343 620 00 3135 CDW GOVERNMENT INC QLHO178 USB FLASH DRIVE 10/19/09 0 101309 94.99
620.00.6270 0910 101309 GLJ9253 94.99 101309
9100344 100 33 6635 CHICAGO INTERNATIONAL TR 212246VEHICLE REPAIRS 10/19/09 0 101309 2,679.80
100.33.5370 0910 101309 GLJ9253 2679.80 101309
9100345 100 01 3285 CINTAS CORPORATION #355 355-01002 EMPLOYEE UNIFORM RENTALS 10/19/09 0 101309 107.90
100.01.4510 0910 101309 GLJ9253 107.90 101309
9100346 100 33 3285 CINTAS CORPORATION #355 355-01000 EMPLOYEE UNIFORM RENTALS 10/19/09 0 101309 201.48
100.33.4510 0910 101309 GLJ9253 201.48 101309
9100347 510 32 3285 CINTAS CORPORATION #355 355-00992 EMPLOYEE UNIFORM RENTALS 10/19/09 0 101309 248.88
510.32.4510 0910 101309 GLJ9253 248.88 101309
9100348 510 32 3285 CINTAS CORPORATION #355 355-00999 EMPLOYEE UNIFORM RENTALS 10/19/09 0 101309 303.94
510.32.4510 0910 101309 GLJ9253 303.94 101309
9100349 100 01 3285 CINTAS CORPORATION #355 355-01002 FLOOR MAT RENTALS 10/19/09 0 101309 439.50
100.01.6110 0910 101309 GLJ9253 439.50 101309
9100350 100 33 3285 CINTAS CORPORATION #355 355-01000 FLOOR MAT RENTALS 10/19/09 0 101309 14.60
100.33.6110 0910 101309 GLJ9253 14.60 101309
-DATE 10/14/2009 10:58 AM
CITY OF MCHENRY PAGE 3
LIST OF BILLS COUNCIL MEETING 10/19/09
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
-------------------------------------------------------------------------
9100351 510 32 3285 CINTAS CORPORATION #355 355-00992 FLOOR MAT RENTALS & SOAP 10/19/09 0 101309 49.65
510.32.6110 0910 101309 GLJ9253 49.65 101309
9100352 510 32 3285 CINTAS CORPORATION #355 355-00999 FLOOR MAT RENTALS & SOAP 10/19/09 0 101309 108.45
510.32.6110 0910 101309 GLJ9253 108.45 101309
9100353 100 22 3512 COMMISSION ON ACCREDITAT 38246 WORKSHOP FEE 10/19/09 0 101309 465.00
WOOD
100.22.5430 0910 101309 GLJ9253 465.00 101309
9100354 510 31 3537 CONCRETE SOLUTIONS 14135 MATERIALS 10/19/09 0 101309 211.00
510.31.6110 0910 101309 GLJ9253 211.00 101309
9100355 100 46 3538 CONNEY SAFETY PRODUCTS 3545620 FIRST AID SUPPLIES 10/19/09 0 101309 56.71
100.46.6110 0910 101309 GLJ9253 56.71 101309
9100356 100 45 3539 CONSERV FS 1254709 SUPPLIES 10/19/09 0 101309 346.81
100.45.6110 0910 101309 GLJ9253 346.81 101309
9100357 100 01 3539 CONSERV FS 1251644 SUPPLIES 10/19/09 0 101309 155.79
100.01.6110 0910 101309 GLJ9253 155.79 101309
9100358 510 31 3634 CRESCENT ELECTRIC SUPPLY 112-144357ELECTRICAL SUPPLIES 10/19/09 0 101309 133.80
510.31.6110 0910 101309 GLJ9253 133.80 101309
9100359 510 31 3634 CRESCENT ELECTRIC SUPPLY 112-144100ELECTRICAL SIIPPLIES 10/19/09 0 101309 45.70
510.31.6110 0910 101309 GLJ9253 45.70 101309
9100360 510 31 3634 CRESCENT ELECTRIC SUPPLY 112-144091ELECTRICAL SIIPPLIES 10/19/09 0 101309 45.90
510.31.6110 0910 101309 GLJ9253 45.90 101309
9100361 510 31 3742 CURRAN CONTRACTING COMPA 71995 CONCRETE DUMPING 10/19/09 0 101309 35.00
510.31.6110 0910 101309 GLJ9253 35.00 101309
9100362 510 31 4004 D'ANGELO NATURAL SPRING SEPT 2009 BOTTLED DISTILLED WATER 10/19/09 0 101309 54.25
510.31.6110 0910 101309 GLJ9253 54.25 101309
9100363 620 00 4530 DOCUMENT IMAGING DIMENSI 12221018 PRINTER REPAIRS 10/19/09 0 101309 95.00
620.00.6270 0910 101309 GLJ9253 95.00 101309
9100364 100 41 5107 ED'S RENTAL & SALES INC 1-347907 EQUIPMENT RENTAL 10/19/09 0 101309 30.00
100.41.6950 0910 101309 GLJ9253 30.00 101309
9100365 100 01 5107 ED'S RENTAL & SALES INC 1-346328 EQUIPMENT RENTAL 10/19/09 0 161309 175.00
100.01.5110 0910 101309 GLJ9253 175.00 101309
9100366 100 44 5300 EISERMAN, JERRY CONCESSION SUPPLIES REIMB 10/19/09 0 101309 13.32
100.44.6110 0910 101309 GLJ9253 13.32 101309
9100367 100 22 6029 FAST EDDIES CAR WASH SEPT. 2009VEHICLE WASHES 10/19/09 0 101309 274.70
DATE 10/14/2009 10:58 AM CITY OF MCHENRY PAGE 4
LIST OF BILLS COUNCIL MEETING 10/19/09
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
--------------------------------------------------------------------------------------------------------
100.22.5370 0910 101309 GLJ9253 274.70 101309
9100368 510 32 6147 FEES, DAVID W SAFETY BOOT REIMB 10/19/09 0 101309 44.50
510.32.4510 0910 101309 GLJ9253 44.50 101309
9100369 100 22 6390 FLESCH COMPANY INC, GORD OML632 1 SUPPLIES 10/19/09 0 101309 147.00
100.22.6110 0910 101309 GLJ9253 147.00 101309
9100370 100 01 6566 FOUR SEASONS DISPLAY INC 2732 AUTUMN BANNERS 10/19/09 0 101309 5,394.00
100,01.6110 0910 101309 GLJ9253 5394.00 101309
9100371 100 33 6559 FOXCROFT MEADOWS INC 35951 SOD 10/19/09 0 101309 27.20
100.33.6110 0910 101309 GLJ9253 27.20 101309
9100372 100 33 6559 FOXCROFT MEADOWS INC 35935 SOD 10/19/09 0 101309 96.20
100.33.6110 0910 101309 GLJ9253 96.20 101309
9100373 100 33 6559 FOXCROFT MEADOWS INC 35928 SOD 10/19/09 0 101309 71.60
100.33.6110 0910 101309 GLJ9253 71.60 101309
9100374 100 33 6559 FOXCROFT MEADOWS INC 35909 SOD 10/19/09 0 101309 183.20
100.33.6110 0910 101309 GLJ9253 183.20 101309
9100375 100 33 6559 FOXCROFT MEADOWS INC 35919 SOD 10/19/09 0 101309 119.20
100.33.6110 0910 101309 GLJ9253 119.20 101309
9100376 100 33 6559 FOXCROFT MEADOWS INC 35855 GRASS SEED & SOD 10/19/09 0 101309 171.10
100.33.6110 0910 101309 GLJ9253 171.10 101309
9100377 100 33 6559 FOXCROFT MEADOWS INC 35807 SOD 10/19/09 0 101309 102.00
100.33.6110 0910 101309 GLJ9253 102.00 101309
9100378 100 33 6559 FOXCROFT MEADOWS INC 35837 SOD 10/19/09 0 101309 118.80
100.33.6110 0910 101309 GLJ9253 118.80 101309
9100379 100 33 6559 FOXCROFT MEADOWS INC 35844 SOD 10/19/09 0 101309 108.80
100.33.6110 0910 101309 GLJ9253 108.80 101309
9100380 100 33 6559 FOXCROFT MEADOWS INC 35897 SOD 10/19/09 0 101309 81.60
100.33.6110 0910 101309 GLJ9253 81.60 101309
9100381 100 33 6559 FOXCROFT MEADOWS INC 35955 GRASS SEED 10/19/09 0 101309 268.50
100.33.6110 0910 101309 GLJ9253 268.50 101309
9100382 100 22 7 GRAND AMERICA HOTEL 11/17-19 CALEA CONFERENCE LODGING 10/19/09 0 101309 706.74
WOOD
100.22.5420 0910 101309 GLJ9254 706.74 101309
9100383 100 22 7640 GREAT LAKES FIRE & SAFET 144733EMPLOYEE UNIFORM ITEMS 10/19/09 0 101309 160.95
HOJNACKI
100.22.4510 0910 101309 GLJ9254 160.95 101309
DATE 10/14/2009 10:58 AM CITY OF MCHENRY PAGE 5
LIST OF BILLS COUNCIL MEETING 10/19/09
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------
----------
9100384 510 31 8009 HACH COMPANY 6439011 SUPPLIES 10/19/09 0 101309 85.91
510.31.6110 0910 101309 GLJ9254 85.91 101309
9100385 510 31 8009 HACH COMPANY 6406688 SUPPLIES 10/19/09 0 101309 22.18
510.31.6110 0910 101309 GLJ9254 22.18 101309
9100386 100 01 8022 HARM'S FARM 14866 CORN STALKS FOR DOWNTOWN 10/19/09 0 101309 415.25
100.01.6110 0910 101309 GLJ9254 415.25 101309
9100387 510 31 8042 HAWKINS INC 3056329 CHEMICALS 10/19/09 0 101309 3,153.45
510.31.6110 0910 101309 GLJ9254 3153.45 101309
9100388 740 00 8320 HINSHAW & CULBERTSON 10880357 LEGAL FEES - KIMBALL HILL 10/19/09 0 101309 3,718.17
740.00.5230 0910 101309 GLJ9254 3718.17 101309
9100389 100 33 10735 JULIE INC 09-09-0988UNDERGROUND LOCATES 10/19/09 0 101369 90.91
100.33.5110 0910 101309 GLJ9254 90.91 101309
9100390 510 XXXXX 10735 JULIE INC 09-09-0988UNDERGROUND LOCATES 10/19/09 0 101309 181.84
510.31.5110 0910 101309 GLJ9254 90.92 101309
510.32.5110 0910 101309 GLJ9254 90.92 101309
9100391 100 22 11025 KALE UNIFORMS INC 384454UNIFORMS - INITIAL ISSUE 10/19/09 0 101309 139.32
MECHER
100.22.6110 0910 101309 GLJ9254 139.32 101309
9100392 100 22 11025 KALE UNIFORMS INC 384455UNIFORMS - INITIAL ISSUE 10/19/09 0 101309 236.41
GREGORIO
100.22.6110 0910 101309 GLJ9254 236.41 101309
9100393 100 33 11286 KIMBALL MIDWEST 1241503 SUPPLIES 10/19/09 0 101309 118.98
100.33.5370 0910 101309 GLJ9254 127.79 101309
100.33.5370 0910 101309 GLJ9254 DISCOUNT 8.81CR 101309
9100394 100 22 11289 KING, LAURA CLOTHING ALLOWANCE REIMB 10/19/09 0 101309 124.10
100.22.4510 0910 101309 GLJ9254 124.10 101309
9100395 510 32 12400 LISAFEL.D, JEFF CDL REIMB 10/19/09 0 101309 60.00
510.32.5430 0910 101309 GLJ9254 60.00 101309
9100402 100 00 2 MCHENRY BANK & TRUST REFUND PERMIT #09-09-065 10/19/09 0 101309 30.00
100.00.3410 0910 101309 GLJ9254 30.00 101309
9100403 100 22 14253 MCHENRY COUNTY CHIEFS OF 10/27/09 MONTHLY LUNCHEON MEETING 10/19/09 0 101309 42.00
100.22.5430 0910 101309 GLJ9254 42.00 101309
9100404 100 02 14296 MCHENRY COUNTY COUNCIL 0 3 DINNER MEETING 9/23/09 10/19/09 0 101309 76.00
100.02.5430 0910 101309 GLJ9254 76.00 101309
9100405 100 01 14258 MCHENRY COUNTY RECORDER SEPT. 09 RECORDING FEES 10/19/09 0 101309 1,123.00
DATE 10/14/2009 10:58 AM CITY OF MCHENRY PAGE 6
LIST OF BILLS COUNCIL MEETING 10/19/09 `
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
----------------------------------------------------------------------------------------------------
100.01.6940 0910 101309 GW9254 1123.00 101309
9100406 100 33 14266 MCHENRY FIRESTONE 16712 TIRES 10/19/09 0 101309 189.20
100.33.5370 0910 101309 GW9254 189.20 101309
9100407 100 41 14266 MCHENRY FIRESTONE 16716 VEHICLE REPAIRS 10/19/09 0 101309 59.99
100.41.5370 0910 101309 GW9254 59.99 101309
9100450 100 XXXXX 14251 MCHENRY NAPA SEPT. 2009VEHICLE REPAIR PARTS 10/19/09 0 101309 2,279.20
100.03.5370 0910 101309 GLJ9259 3.84 101309
100.22.5370 0910 101309 GLJ9259 526.24 101309
100.33.5370 0910 101309 GLJ9259 316.01 101309
100.41.5370 0910 101309 GLJ9259 917.60 101309
100.45.5370 0910 101309 GLJ9259 239.31 101309
100.33.5370 0910 101309 GLJ9259 276.20 101309
9100451 510 XXXXX 14251 MCHENRY NAPA SEPT. 2009VEHICLE REPAIR PARTS 10/19/09 0 101309 79.18
510.31.5370 0910 101309 GLJ9259 32.64 101309
510.32.5370 0910 101309 GLJ9259 46.54 101309
9100396 610 00 13140 MEADE ELECTRIC COMPANY I 642908STREET LIGHT POLE REPLACEMENT 10/19/09 0 101309 2,525.00
610.00.5980 0910 101309 GW9254 2525.00 101309
9100397 100 33 13141 MEIER & SONS FENCE MFG, 6291 FENCING SUPPLIES 10/19/09 0 101309 57.00
100.33.6110 0910 101309 GW9254 57.00 101309
9100398 100 41 1 MENNER, LISA PARKS PROGRAM REFUND 10/19/09 0 101309 25.00
100.41.3636 0910 101309 GW9254 25.00 101309
9100399 100 45 13172 MEYER MATERIAL COMPANY 231811MATERIALS 10/19/09 0 101309 496.25
100.45.6110 0910 101309 GW9254 496.25 101309
9100400 510 31 13309 MID AMERICAN WATER OF WA 400526W SIIPPLIES 10/19/09 0 101309 274.50
510.31.6110 0910 101309 GW9254 274.50 101309
9100401 100 01 13291 MINUTEMAN PRESS OF MCH 70901 PETERSEN FARM THANK YOU CARDS 10/19/09 0 101309 31.06
100.01.4220 0910 101309 GW9254 31.06 101309
100-LDMKCOM
9100408 100 41 15031 NATIONAL RECREATION AND 29548 MEMBERSHIP 10/19/09 0 101309 550.00
100.41.5410 0910 101309 GW9254 550.00 101309
9100409 510 31 15553 NORTH SUBURBAN WATER 11/12/09 MONTHLY LUNCHEON MEETING 10/19/09 0 101309 45.00
510.31.5430 0910 101309 GW9254 45.00 101309
9100410 510 31 16416 OLSEN SAFETY EQUIPMENT C 228597SUPPLIES 10/19/09 0 101309 141.74
510.31.6110 0910 101309 GW9254 141.74 101309
9100411 100 01 17005 PACE 9134 LOCAL SHARE DIAL-A-RIDE 10/19/09 0 101309 7,008.57
100.01.5110 0910 101309 GW9254 7008.57 101309
DATE 10/14/2009 10:58 AM CITY OF MCHENRY PAGE 7
LIST OF BILLS COUNCIL MEETING 10/19/09
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
-------------------------------------------------------------------------------------------------------------------
9100412 100 03 2532 PETROLIANCE LLC 8735967 VEHICLE FUEL 10/19/09 0 101309 97.97
100.03.6250 0910 101309 GLJ9254 97.97 101309
9100413 100 22 2532 PETROLIANCE LLC 8733349 VEHICLE FUEL 10/19/09 0 101309 627.90
100.22.6250 0910 101309 GLJ9254 627.90 101309
9100414 100 22 2532 PETROLIANCE LLC 8733285 VEHICLE FUEL 10/19/09 0 101309 293.54
100.22.6250 0910 101309 GLJ9254 293.54 101309
9100415 100 33 2532 PETROLIANCE LLC 8731230 VEHICLE FUEL 10/19/09 0 101309 1,333.02
100.33.6250 0910 101309 GLJ9254 1333.02 101309
9100416 100 XXXXX 2532 PETROLIANCE LLC 8733348 VEHICLE FUEL 10/19/09 0 101309 110.28
100.33.6250 0910 101309 GLJ9254 33.92 101309
100.01.6250 0910 101309 GLJ9254 76.36 101309
9100417 100 45 2532 PETROLIANCE LLC 8735969 VEHICLE FUEL 10/19/09 0 101309 129.24
100.45.6250 0910 101309 GLJ9254 129.24 101309
9100418 510 31 2532 PETROLIANCE LLC 8733346 VEHICLE FUEL 10/19/09 0 101309 37.85
510.31.6250 0910 101309 GLJ9254 37.85 101309
9100419 510 31 2532 PETROLIANCE LLC 3733282 VEHICLE FUEL 10/19/09 0 101309 53.07
510.31.6250 0910 101309 GLJ9254 53.07 101309
9100420 510 31 2532 PETROLIANCE LLC 8735968 VEHICLE FUEL 10/19/09 0 101309 173.04
510.31.6250 0910 101309 GLJ9254 173.04 101309
9100421 510 32 2532 PETROLIANCE LLC 8733345 VEHICLE FUEL 10/19/09 0 101309 221.82
510.32.6250 0910 101309 GLJ9254 221.82 101309
9100422 510 32 2532 PETROLIANCE LLC 2731227 VEHICLE FUEL 10/19/09 0 101309 189.15
510.32.6250 0910 101309 GLJ9254 189.15 101309
9100423 100 45 17293 PIONEER ATHLETICS INV352029 SUPPLIES 10/19/09 0 101309 23.10
100.45.6110 0910 101309 GLJ9254 23.10 101309
9100424 100 41 19017 RADIOSHACK CORPORATION 232596SUPPLIES 10/19/09 0 101309 19.97
100.41.6920 0910 101309 GLJ9255 19.97 101309
9100425 510 31 19017 RADIOSHACK CORPORATION 234679SUPPLIES 10/19/09 O 101309 85.58
510.31.6110 0910 101309 GLJ9255 85.58 101309
9100426 100 41 19155 REINDERS INC 1269489 VEHICLE REPAIR PARTS 10/19/09 0 101309 117.58
100.41.5370 0910 101309 GLJ9255 117.58 101309
9100427 100 33 19531 ROC CONSTRUCTION SUPPLY 22309 SUPPLIES 10/19/09 0 101309 106.48
100.33.6110 0910 101309 GLJ9255 106.48 101309
9100428 100 XXXXX 20015 SAM'S CLUB SEPT. 2009ANNUAL MEMBERSHIP FEE 10/19/09 0 101309 105.00
100.01.5110 0910 101309 GLJ9255 35.00 101309
DATE 10/14/2009 10:58 AM CITY OF MCHENRY PAGE 8
LIST OF BILLS COUNCIL MEETING 10/19/09
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LOC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
100.41.5110 0910 101309 GLJ9255 35.00 101309
100.44.5110 0910 101309 GLJ9255 35.00 101309
9100429 100 46 20086 SCHATZ, DONALD 11/5/09 DJ SERVICES 10/19/09 0 101309 195.00
100.46.6920 0910 101309 GLJ9255 195.00 101309
9100430 740 00 20430 SEC GROUP INC 357239MEDELA 10/19/09 0 101309 260.00
740.00.5220 0910 101309 GLJ9255 260.00 101309
9100431 740 00 20430 SEC GROUP INC 357239DMYTERKO & WRIGHT 10/19/09 0 101309 130.00
740.00.5220 0910 101309 GLJ9255 130.00 101309
9100432 740 00 20430 SEC GROUP INC 356561LIVING SPRINGS 10/19/09 0 101309 650.00
740.00.5220 0910 101309 GLJ9255 130.00 101309
740.00.5220 0910 101309 GLJ9255 520.00 101309
9100433 290 00 20430 SEC GROUP INC 357239RIVERWALK PROJECT 10/19/09 0 101309 697.50
290.00.8900 0910 101309 GLJ9255 697.50 101309
290-RIVERWALK
9100434 100 33 20257 SHERWIN INDUSTRIES INC SS034940 SUPPLIES 10/19/09 0 101309 88.00
100.33.6110 0910 101309 GLJ9255 88.00 101309
9100435 100 33 20257 SHERWIN INDUSTRIES INC SS034936 SIIPPLIES 10/19/09 0 101309 381.50
100.33.6110 0910 101309 GLL79255 381.50 101309
9100436 100 02 20582 SPRINT 523579813 CELLULAR PHONE 10/19/09 0 101309 118.88
100.02.5320 0910 101309 GLJ9255 118.88 101309
9100437 100 21 20704 STANARD & ASSOCIATES INC 13968 NEW RECRUIT TESTING 10/19/09 0 101309 1,580.00
100.21.5110 0910 101309 GLJ9255 1580.00 101309
9100438 100 XXXXX 20711 STAPLES BUSINESS ADVANTA 8013633126OFFICE SIIPPLIES 10/19/09 0 101309 488.36
100.00.6210 0910 101309 GLJ9255 206.94 101309
100.01.6210 0910 101309 GLJ9255 54.22 101309
100.04.6210 0910 101309 GLJ9255 25.46 101309
100.22.6210 0910 101309 GLJ9255 160.61 101309
100.30.6210 0910 101309 GLJ9255 41.13 101309
9100439 600 00 21547 TOTAL BROKER BENEFITS 200910045 HEALTH CLAIM FEES 10/19/09 0 101309 255.00
600.00.4310 0910 101309 GLJ9255 255.00 101309
9100440 100 33 21632 TRAFFIC CONTROL & PROTEC 64623 SUPPLIES 10/19/09 0 101309 374.35
100.33.6110 0910 101309 GW9255 374.35 101309
9100674 100 04 22497 UNITED PARCEL SERVICE 60X485419 UPS CHARGES 10/19/09 0 101409 32.22
100.04.5310 0910 101409 GL79264 32.22 101409
9100442 100 22 22666 US IDENTIFICATION MANUAL 161291MANUAL UPDATES 10/19/09 0 101309 82.50
100.22.5450 0910 101309 GLJ9255 82.50 101309
DATE 10/14/2009 10:58 AM CITY OF MCHENRY PAGE 9
• LIST OF BILLS COUNCIL MEETING 10/19/09
CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK
ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED
INVENTORY # LAC UNIT COSTS PROJECT # CODE
------------------------------------------------------------------------------------------------------------------------------------
9100441 100 33 22669 USA BLUEBOOK 913463SUPPLIES 10/19/09 0 101309 104.50
100.33.6110 0910 101309 GLJ9255 104.50 101309
9100443 100 01 23024 VAN BOURGONDIEN & SONS I 174753SPRING BULBS 10/19/09 0 101309 845.30
100.01.6110 0910 101309 GLJ9255 845.30 101309
9100444 620 00 23152 VERIZON WIRELESS 22960360110ELL DATA MODEM 10/19/09 0 101309 55.02
620.00.5110 0910 101309 GLJ9255 55.02 101309
9100445 620 00 23152 VERIZON WIRELESS 2296036010CELL DATA MODEM 10/19/09 0 101309 55.02
620.00.5110 0910 101309 GLJ9255 55.02 101309
9100673 510 31 23152 VERIZON WIRELESS 2297336060WIRELESS SERVICE 10/19/09 0 101409 45.06
510.31.5320 0910 101409 GLJ9264 45.06 101409
9100446 510 32 23287 VIKING CHEMICAL COMPANY 194137CHEMICALS 10/19/09 0 101309 6,782.17
510.32.6110 0910 101309 GLJ9255 6782.17 101309
9100447 510 32 24028 WASTE MANAGEMENT OF WI P 1563122900SLUDGE DISPOSAL SERVICES 10/19/09 0 101309 4,912.15
510.32.5580 0910 101309 GLJ9255 4912.15 101309
9100452 510 32 24028 WASTE MANAGEMENT OF WI P 1567422900SLUDGE DISPOSAL SERVICES 10/19/09 0 101309 5,042.95
510.32.5580 0910 101309 GLJ9259 5042.95 101309
9100448 510 31 24037 WATER PRODUCTS - AURORA 217414SUPPLIES 10/19/09 0 101309 338.00
510.31.6110 0910 101309 GLJ9255 338.00 101309
9100449 510 31 24037 WATER PRODUCTS - AURORA 217488SUPPLIES 10/19/09 0 101309 223.50
510.31.6110 0910 101309 GLJ9255 223.50 101309
EXPENDED LIQUID ACCRUAL
GRAND TOTALS 197,693.85
RECAP TOTALS EXPENDED LIQUID ACCRUAL
FUND TOTALS
100 GENERAL FUND 68,364.97
290 TIF FUND 697.50
300 DEBT SERVICE-1997A FUND 91,870.63
510 WATER/SEWER FUND 28,790.70
600 EMPLOYEE INSURANCE FUND 255.00
610 RISK MANAGEMENT FUND 2,525.00
620 INFORMATION TECHNOLOGY FUND 431.88
740 RETAINED PERSONNEL ESCROW 4,758.17
**** 197,693.85
r-
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Douglas Martin,Deputy City Administrator
FOR: October 19,2009 Regular City Council Meeting
RE: Conditional Use Permit to allow the service of alcohol in conjunction with a restaurant,
inside entertainment and outside seating for the property located at 1138 N Green
Street
Applicant: BuddyZ Riverwalk Inc.
ATTACHMENTS: 1. Location Map
2. Ordinance granting a Conditional Use Permit for outside seating,
entertainment and to allow the service of alcohol in conjunction with a
restaurant
3. Application Packet
4. Planning and Zoning Commission Meeting Minutes dated 7/9/09
STAFF RECOMMENDATION: To approve the attached ordinance granting a Conditional Use
Permit to allow the service of alcohol in conjunction with a restaurant, inside entertainment and
outside seating for the property located at 1138 N Green Street with the stated conditions
Description of Request
The applicant is requesting a Conditional Use Permit to allow the service of alcohol in conjunction
with a restaurant. In addition, they are requesting to occasionally have kamoke--type entertainment
within their restaurant unit and they would like to have the option of having outside seating.with
which to accommodate patrons.
Staff Analysis
Restaurants and retail establishments are permitted uses in the C-4 zoning district. The proposed use,
however, requires a Conditional Use Permit because it includes the service of alcoholic beverages
associated with a restaurant,entertainment and outside seating. The applicant will also be required to
obtain a liquor license,which will be reviewed and authorized by the City Council.
A restaurant serving alcoholic beverages is common and would not alter the character of the area. In
addition the proposed sale of alcohol will not create any adverse environmental effects of a type or
degree not characteristic of permitted uses within the zoning district. 'The proposed use will not be
detrimental to the safety or health of the employees,patrons,or visitors associated with the use or of
the general public in the vicinity.
Staff does not have any concerns with allowing entertainment within the restaurant or having outdoor
seating in conjunction with the restaurant.
Recommendation
The Planning and Zoning Commission unanimously recommended approval of the following:
A Conditional Use Permit to allow the sale of alcohol in conjunction with a restaurant;
A Conditional Use Permit to allow entertainment within the restaurant with the condition that there is
no outside entertainment permitted
A Conditional Use Permit to allow outdoor seating in conjunction with a restaurant with the following
conditions:
1. Outside seating shall be gated-off from the general public and be only for persons within the
restaurant;
2. Outside seating shall be with tables and chairs not intended to be removed daily;
Staff concurs with this recommendation.
Location Map
e� 8
�" ••`�. �'.K+t }wF �Rq., aqs � rsr $$" t� ".,`,�)�';�-otdc � T•�
�,sjn ir.a 23 � t a'�,�,^ .� de �9^ �r /�. 1p: '•�''� W' � .
sa 3eR8 ass 54 3t40, WO
70 .•pOJ, r.,,,, ..� 7 q ,r n T
31
..;;• •J'�^•rola9 a. .0 . VV�✓✓�0''��`'i; 5 '�'�. -�Q � � �a•QOl B
I•ais'.^•-�' -tim �,r=g ^a+ �fru w`�+°a'"� a2 w •ae�C
Subject Property
`° ^. 'e ''� a 30 1138 N Green Street
�!
a , Yiq�Q 1 ..,; : a hAtl
g� aa, ip�tp'Ko YF6 d NICE , d4t 1`"`., °ta ° c �e �,Cr
R�'� '• t�� •-. M� 3' e`er E J�d. .r.I m r r-0tr
Zwl.
AVM M t fa z e
WT
ADD( ¢. w� r�',` ry a�• •mod 3 C
q; ry
3 P o Pt a:
AS
' T. a
x .. �,g rb..{• IIt...0 ,i. 1 ��, Y� ti• Uf
aqzf
w 59 §
s d D ?s P�^' °a• +,� UN Pt-0 is C
MCHEMRY fa i" ,��• N�202-91f $+i t '' A' p�•Ati�' r7-
27
.Ogg `•4➢- 9420
.R_, , Q! O W a •Q f ' ' 1R-113T • Y cam- �- .�
ORDINANCE NO.
AN ORDINANCE,GRANTING A CONDITIONAL USE PERMIT
FOR OUTSIDE SEATING,ENTERTAINMENT AND THE SERVICE OF ALCOHOL IN
CONJUNCTION WITH THE OPERATION OF A RESTAURANT
IN THE CITY OF MCHENRY,MCHENRY COUNTY,ILLINOIS
WHEREAS,a petition has been filed with the City by BuddyZ Riverwalk Inc.requesting a
Conditional Use Permit for outside seating,entertainment and the service of alcohol in conjunction
with the operation of a restaurant for the property located at 1138 N Green Street and legally
described on Exhibit"A"attached hereto and incorporated herein,the"SUBJECT PROPERTY";and
WHEREAS, a public hearing on said.petition was held before the Planning and Zoning
Commission on July 9, 2009, in the manner prescribed by ordinance and statute, and as a result of
said hearing, the Planning and Zoning Commission did recommend to the City Council the granting
of the requested conditional use permit;and
WHEREAS, the City Council has considered the evidence and recommendation from the
Planning and Zoning Commission and finds that the approval of the requested conditional use permit
is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public
health, safety,morals and general welfare of its residents.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
MCHENRY,MCHENRY COUNTY,]LLINOIS,AS FOLLOWS:
SECTION 1: That the SUBJECT PROEPRTY is hereby granted a Conditional Use Permit for
outside seating,entertainment and the service of alcohol in conjunction with a restaurant subject to
the following conditions:
1. Outside seating shall be gated-off from the general public and be only for persons within
the restaurant;
2. Outside seating shall be with tables and chairs not intended to be removed daily;
3. No outside entertainment shall be permitted.
SECTION 2: In granting said Conditional Use Permit, the City Council finds that the
requirements of Table 31 of the Zoning Ordinance have been met in that:
1. Any adverse impact of types or volumes of traffic flow not otherwise typical in the
zoning district has been minimized.
2. Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or
air, or other adverse environmental effects of a type or degree not characteristic of
permitted uses in the zoning district,have been appropriately controlled;
3. The proposed use will fit harmoniously with the existing natural or man-made
character of its surroundings, and with permitted uses in the zoning district. The use
will not have undue deleterious effect on the environmental quality,property values,
or neighborhood character already existing in the area or normally associated with
permitted uses in the district.
4. The proposed use will not require existing community facilities or services to a
degree disproportionate to that normally expected of permitted uses in the district,
nor generate disproportionate demand for new services or facilities, in such a way as
to place undue burdens upon existing development in the area;
5. The proposed use will not be detrimental to the safety or health of the employees,
patrons, or visitors associated with the use nor of the general public in the vicinity;
and
6. The proposed use is in harmony with all other elements of compatibility pertinent to
the Conditional Use and its particular location.
SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof
are hereby repealed to the extent of such conflict.
SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority
of the corporate authorities of the City of McHenry,McHenry County,Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after its passage,
approval,and publication in pamphlet form as provided by law.
PASSED THIS DAY OF ,2009
AYES:
NAYS:
ABSTAINED:
ABSENT:
NOT VOTING:
APPROVED THIS DAY OF ,2009
MAYOR
ATTEST:
CITY CLERK
Exhibit A
t
e,`'" 1k
McHenry Riverwalk Center LLC. and Buddyz Riverwalk Inc. is proposing a construction build-
out of a 4030 sq. ft., restaurant . The restaurant will be named Buddyz and is a Italian restaurant that
will serve alcohol and provide live entertainment with outdoor seating. The outdoor seating will allow
patrons to enjoy the RiverWalk view and allow others to view the relaxed atmosphere of the restaurant.
The proposed build-out, located on the north side of the McHenry RiverWalk Center,is located
in downtown McHenry along the RiverWalk.
9 Crystal Lake Rd.,Suite 200,Lake in the Hills,Illinois 60156 Phone:847-854-8196 Fax:847-854-0583
Web site: vvww.curtiscommercialinc.com Email:infoacurtiscommercialinc net
FORMA File Number
PUBLIC HEARING APPLICATION
Planning and Zoning Commission
City of McHenry
333 South Green Street o McHenry,EL 60050 a Tel:(815)363-2170 G Fax:(815)363-2173
l. Name of Applicant ✓{r�„� k A , Tel 00
Address 1 Fax
2. Name of property Owner/ tf�n F✓ Ki✓thv��K �,�„r- Tel��/�
(If other than Applicant
Address (�r�/Se,l c QrJ, -,� jp • �o /� C.
Fax
3. Name of Engineer Tel
(If represented)
Address
Fax
4. Name of Attorney
(If represented) Tel
Address
Fax
5. Common Address or Location of Property_R-144
v� Gt �-
6. Requested Action(s)(check all that apply)
_Zoning Map Amendment(Rezoning) _Zoning Variance-Minor
.X Conditional Use Permit _Zoning Text Amendment
Zoning Variance —Other
Provide a brief description of the Requested Action(s). For example, the operation that requires a
Conditional Use Permit,the specific Zoning Variance needed, or the new zoning classification that is
requested:
L�
tx�f l t
c P e��JtPCX1
FORM A
Page 1 of 3
7. Current Use of Property
8. Current Zoning Classification of property,Including Variances or Conditional Uses
` JOI J 0b
9. Current Zoning Classification and Land Use of Adjoining properties
North: C-`1 .1 � �orn.z.cres 4
South
East:
D 1 Co ��� O�-�cce �►�-; -f—
West:
10. Required Attachments(check all items submitted)
Please refer to the public Hearing Requirements Checklist to determine the required attachments.
1 Application Fee(amount) $
_2• Narrative Description of Request
7z:3. FORM A—Public Hearing Application
4. FORM B—Zoning Map Amendment(Rezoning)Application
5. FORM C—Conditional Use Application
6. FORM D—Zoning Variance Application
7• FORM E—Use Variance Application
8. Proof of Ownership and/or Written Consent Affidavit from Property Owner in the Form of an
=9. Plat of Survey with Legal Description _
10. List of Owners of all Adjoining properties
11. Public Hearing Notice
12. Sign(Provided by the City,to be posted by the Applicant)
13. Site Plan
14. Landscape Plan
15. Architectural Rendering of Building Elevations
16. Performance Standards Certification
17. Traffic Analysis
18. School Impact Analysis
FORM A
Page 2 of 3
11. Disclosure of Interest
The party signing the application shall be considered the Applicant. The Applicant must be the owner
or trustee of record, trust beneficiary, lessee, contract purchaser, or option holder of the subject
property or his or her agent or nominee.
Applicant is Not Owner
If the Applicant is not the owner of record of the subject property, the application shall disclose the
legal capacity of the Applicant and the full naive, address, and telephone number of the owner(s). In
addition, an affidavit of the owners(s) shall be filed with the application stating that the Applicant has
the authority from the owners(s)to make the application.
Applicant or Owner is Corporation or Partnership
If the Applicant, owner, contract purchaser, option holder, or any beneficiary of a land trust is a
corporation or partnership, the application shall disclose the name and address of the corporation's
officers, directors, and registered agents, or the partnership's general partners and those shareholders
or limited partners owning in excess of five percent of the outstanding stock or interest in the
corporation or interest shared by the limited partners.
Applicant or Owner is a land Trust
If the Applicant or owner is a land trust or other trust or trustee thereof, the full name, address,
telephone number,and extent of interest of each beneficiary shall be disclosed in the application.
12. Certification '
I hereby certify that I am aware of all code requirements of the City of McHenry that relate to t his
such codes.
Property and that the proposed use or development described in this application shall comply with all
I hereby request that a public hearing to consider this application be held before the Planning and
Zoning Commission, and thereafter that a recommendation be forwarded to the City Council for the _
adoption of an Ordinance(s) granting the requested actions( ), including any modifications to this
application or conditions of approval recommended by the Zoning Board of Appeals or City Council.
Signature of Applicants)
Print Name and Designation of Applicant(s)
FORM A
Page 3 of 3
FORM C File Number
CONDITIONAL USE PERMIT
Planning and Zoning Commission
City of McHenry
333 South Green Street a McHenry,IL 60050 o Tel: (815)363-2170 Fax: (815)363-2173
Table 31 of the City of McHenry Zoning Ordinance provides that in recommending approval or
conditional approval of a Conditional Use Permit,the Planning and Zoning Commission shall transmit to
the City Council written findings that all of the conditions listed below apply to the requested action.
Please respond to each of these conditions as it relates to our r uest
1• Traffic
Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has
been minimized.
2. Environmental Nuisance
Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or air, or other adverse
environmental effects tr ll type or degree not characteristic of permitted uses in the zoning district have
been appropriately controlled.
a✓1
3• Neighborhood Character
The proposed use will fit harmoniously with the existing natural or man-made charact of its
er
surroundings and with permitted uses in the zoning district. The use will not have undue of
effect on the environmental quality, property values, or neighborhood character existing in the area or
normally associated with Permitted uses in the district.
I I A6111Ll
FORM C
Pagel of 2
4. Public Services and Facilities
The proposed use will not require existing community facilities or services to a degree disproportionate to
that normally expected of permitted uses in the district, nor generate disproportionate demand for new
services or facilities,in such a way as to place undue burdens upon existing development in the area..
5. Public Safetv and Health
The proposed use will not be detrimental to the safety or health of the employees,associated with the use nor of the general public in the vicinity. patrons, or visitors
6. Other Factors
The proposed use is in harmony with all other elements of compatibility pertinent to the Conditional Use
and its particular to/cation.
enCj--1
FORM C
Page 2 of 2
Community Development Department Report File#Z-743
July 9, 2009 Public Hearing
Applicant
Buddyz Riverwalk Inc.
3542 Waukegan Rd.
McHenry,IL 60050
Requested Actions
• Conditional Use Permit to serve alcohol and provide live entertainment in conjunction with a
restaurant;
• Conditional Use Permit for outdoor seating
Site Information
Location and Size of Property
The subject property is one of the nonresidential condominium units within the Riverwalk Center mixed-
use building located at 3542 Waukegan Road. The lot is approximately one acre.
Comprehensive Plan Designation
Commercial
Existing Zoning and Land Use
The subject property is currently zoned C-4 with a Conditional Use Permit for expanded site plan review
to allow the construction of a mixed-use residential/commercial building at the northeast comer of Green
Street and Waukegan Road.
Adjacent Zoning and Land Use
North: C-4,Downtown Commercial
South: RS-4,High-Density Single-Family Residential
East: 0-1, Local Office District
West: C-4,Downtown Commercial
Description of Request
The applicant is requesting a Conditional Use Permit to allow the sale of alcohol in conjunction with a
restaurant. In addition, they are requesting to occasionally have karaoke-type entertainment within their
restaurant unit and they would like to have the option of having outside seating with which to
accommodate patrons.
Staff Analysis
Restaurants and retail establishments are permitted uses in the C-4 zoning district. The proposed use,
however,requires a Conditional Use Permit because it includes the sale of alcoholic beverages associated
with a restaurant. The applicant will also be required to obtain a liquor license, which will be reviewed
and authorized by the City Council.
A restaurant serving alcoholic beverages is common and would not alter the character of the area. In
addition the proposed sale of alcohol will not create any adverse environmental effects of a type or degree
not characteristic of permitted uses within the zoning district. The proposed use will not be detrimental to
the safety or health of the employees, patrons, or visitors associated with the use or of the general public
in the vicinity.
Staff does not have any concerns with allowing entertainment within the restaurant or having outdoor
seating in conjunction with the restaurant.
File#Z-743 Pagel of 3
Community Development Department Report File# Z-743
July 9, 2009 Public Hearing
Staff Recommendation Prior to Public Hearing
Approval of a Conditional Use Permit to allow the sale of alcohol in conjunction with a restaurant
Approval of a Conditional Use Permit to allow entertainment within the restaurant with the condition that
there is no outside entertainment permitted
Approval of a Conditional Use Permit to allow outdoor seating in conjunction with a restaurant with the
following conditions:
1. Outside seating shall be gated-off from the general public and be only for persons within the
restaurant;
2. Outside seating shall be with fixed tables and chairs not intended to be removed daily;
Staff finds that the requirements in Table 31 of the Zoning Code have been met.
Attachments
• Location Map
• Application Packet
• Narrative
• Site Plan
File#Z-743 Page 2 of 3
Community Development Department Report File# Z-743
July 9, 2009 Public Hearing
LOCATION MAP
20 Y....
A _ •}•',�> '•.r;h it ur fS/.�.�w' ,_2d `tea-,p^"'%•a i^•o n
�N:• •'i�• ^h�`¢ ''F. `0 � ��`:•:-'CFI _ �.., � � ��' '�`�E ti
\` ��li' :�: ;rs' S 'dt,�'4+;:.i ` a � �, 5.��., �,•�`��^ Ar .rb
a� ''• ..v {� '• s �"'-- ``-.. :ads) .. � a `:jC Y r �
•'� ,� 4q; y `0 g V ,ram s•� yl` Sr-^d;.,,`v n-
-0� .,,. ^�1±5�'`�,l�` : �. 4 ""•.mot• .2p -�� r^ti�3 ��t�7;.
Y � •r•��
4 BR7 e'nVENICE
'•';. ,4 fi
� A'�. ._ a ,�, � ? •ao'��:,' , • �/f-H,'�,r v Syr � 4 �
f."Alva : Ll
'` r j `y Subject Site
r ��a co9 PC7E pY r WCff�Atr,Y: 8kZ rtiYM '►
`� if� ll �ilYeen
s,.
Pt-0 li
MCHE 4.'
;VaC
.b NRY Ji � __y NO. 8 L.ti '� y�C
m = »t
- � 7• � � � .Oy,� .�fT- ` G42► � +. )�i`rwi..`'y~�-�``E,�tz� i.'k.�./'0�'`l�� �o�"a• $f� RI q�.`'s.,
��=��
File#Z-743 Page 3 of 3
City of McHenry
Planning and Zoning Commission Meeting
July 9, 2009
Chairman Howell called the July 9, 2009 regularly scheduled meeting of the City of McHenry
Planning and Zoning Commission to order at 7:30 p.m. In Attendance were the following:
Ekstrom (arrived at 7:35 p.m.), Howell, Morck, Nadeau, Schepler, Thacker. Absent: Buhrman.
Also in attendance were: Attorney Kevin Chrzanowski, Deputy City Administrator Martin,
Deputy.Clerk Kunzer.
Approval of Minutes
Motion by Nadeau, seconded by Schepler, to approve minutes of the Planning and Zoning
Commission as follows as presented:
June 18, 2009 regularly scheduled meeting.
Voting Aye: Howell, Morck,Nadeau, Schepler, Thacker.
Voting Nay: None.
Not Voting: None.
Abstaining: None.
Absent: Buhrman, Ekstrom
Motion carried 5-0.
Public Hearing: Buddyz Riverwalk Inc
File No. Z-743
3542 Waukegan Road
Conditional Use Permits
Chairman Howell called the Public Hearing to order at 7:31 p.m. regarding File No. Z-743, an
application for conditional use permits to allow the following as requested by Buddyz Riverwalk
Inc for the property located at 3542 Waukegan Road:
1. A restaurant serving alcoholic beverages;
2. Live entertainment within the restaurant;
3. Outdoor seating in conjunction with the restaurant.
In response to Chairman Howell inquiry, Deputy Clerk Kunzer stated no Certificate of
Publication, nor affidavit of posting the subject property or receipts of certified mailing to all
abutting property owners have yet been filed with the City Clerk's Office. Chairman Howell
stated the hearing will be held with the understanding that if the applicants do not furnish
verification that all notice requirements have been met, the hearing will be considered null and
void. Subsequent to the hearing, the Applicant furnished a Certificate of Publication and
receipts of certified mailing to abutting property owners verifying notice was published in the
Northwest Herald on June 16, 2009. An affidavit of property posting and compliance with all
notice requirements is now on file in the City Clerk's Office.
In attendance were Applicants restaurant owners Joseph K. Scarnato (Sr) and Joseph A. Scarnato
(Jr) who were sworn in by Chairman Howell.
Planning and Zoning Commission
July 9,2009
Page 2
Mr. Scamato Sr stated the proposed Riverwalk restaurant would be the second owned by the
Scamato family. They have operated a 3,000 square foot facility in Algonquin for the past four
years. He noted they run a clean operation, hosting a family-oriented Italian restaurant featuring
pizza and other Italian sandwiches and dishes. The family has been in the restaurant business for
16 years.
Commissioner Ekstrom arrived at 7:35 p.m
Mr. Scamato Sr stated the family is looking forward to opening their McHenry restaurant which
would include an outdoor seating area for patrons to be able to enjoy the Riverwalk view. There
would be no live bands; however, they typically host karaoke nights two days per week and
occasionally have an acoustical guitarist entertain for the guests.
Mr. Scamato Jr stated the restaurant is a family-driven operation featuring dining in, carry-out
and delivery. The Scarnatos are community oriented and intend to support local baseball teams,
host dinner nights out, and give back to the community through monthly donations from the till.
As Buddyz is not a chain, they would be able to include more local flavor in the ambiance and
decor.
Mr. Scamato Sr stated they have secured a commitment from an experienced restaurant manager
to manage the McHenry facility.
Deputy City Administrator Martin provided the Staff Report regarding this matter. He stated a
conditional use permit is required for the Applicants to be able to serve alcoholic beverages to
restaurant patrons. In addition the applicants intend to occasionally have live entertainment and
would like to create an outside eating area on the premises which require securing a conditional
use permit as well. The developer for this site has obtained expanded site plan review as required
by the Downtown Plan. Staff supports the requests subject to the following conditions:
1. There shall be no outside entertainment;
2. The outside seating area shall be gated off from direct entry from the building exterior;
3. The outside seating area shall have fixed tables and chairs, permanent but not
permanently affixed.
W. Scamato Jr inquired if the City would be requiring an access from outside to the patio
seating area. Deputy City Administrator Martin responded the City would not be requiring such
an access.
Chairman Howell invited questions and comments from the Commission
Responding to an inquiry regarding the proposed seating capacity, Mr. Scamato Jr stated he
anticipates a maximum capacity of 140: 110 in the dining room; 30 in the patio. In response to
further inquiry, Mr. Scamato Jr. stated the bar area is separate from the dining room The
restaurant dining area is adjacent to the front entrance with the bar area in the rear. He stressed
this would not be a bar or tavern. This is a full-service restaurant which would serve beverage of
choice to its patrons. He explained the family is hoping to fill a unique niche in McHenry.
Planning and Zoning Commission
July 9,2009
Page 3
Question was raised as to the possibility of carry-out alcoholic beverages. Mr. Scarnato Sr
stressed they have no intention of selling packaged liquor. They would have a full-service bar but
not sell packaged goods.
In response to an inquiry, Mr. Scarnato Jr stated if the entertainment is bothersome to the condo
residents which live above the restaurant, the entertainment would be dropped. He emphasized
this is a food-driven business.
Inquiry was made as to where the pick-up delivery portion of the restaurant would be located and
where the staging of vehicles for delivery would occur. Mr. Scarnato Jr explained the delivery
area would be from the rear of the building toward the parking area. The pickup/carry-out area
would be at the front entry of the building.
Some discussion followed regarding the amount of available parking for the restaurant and other
retailers within the building, in addition to the residential condo owners. Deputy City
Administrator Martin noted there would be approximately 80 total parking spaces on the site
(including within the parking garage), 40 of which would be dedicated for public use. Mr.
Scarnato Sr stated they might request the City consider installing 2-hour parking in the spaces
along Green Street to assist with available parking for the retail patrons of the building.
Mr. Scarnato Jr stated the hours of operation would be approximately as follows:
Monday thru Friday 11 a.m. until midnight
Saturday and Sunday noon until midnight.
He stressed the hours might be reduced depending upon the patronage of the later hours. He
stated the restaurant might actually close earlier. For clarification purposes, he stated that the
kitchen is open until the restaurant is closed. Mr. Scarnato noted the restaurant intends to
promote being open following school basketball and football games or other events, particularly
as this is a family-oriented business.
Responding to an inquiry, Mr. Scarnato Sr stated the building would be vented through a central
exhaust system Each oven, stove and dishwasher would be vented as required by the Health
Department. The hoods would vent into the central exhaust system All exhaust hoods have
filters which are changed monthly. The restaurant's entire exhaust system is cleaned twice per
year. Mr. Scarnato Jr stated it is imperative the facility have air balance before the Health
Department authorizes the restaurant to open.
In response to Chairman Howell's inquiry, there were no comments or questions regarding this
matter from the audience.
Motion by Nadeau, seconded by Thacker, to recommend to the McHenry City Council, that with
regard to File No. Z-743, a request from Buddyz Riverwalk Inc. for conditional use permits to
allow the following for it facility located at 3542 Waukegan Road:
1. A restaurant serving alcoholic beverages;
2. Live entertainment within the restaurant;
3. Outdoor seating in conjunction with the restaurant; service of alcoholic beverages in
subject to the following conditions:
a. There shall be no outside entertainment;
Planning and Zoning Commission
July 9,2009
Page 4
b. The outside seating area shall be gated off from direct entry from the building exterior;
c. The outside seating area shall have fixed tables and chairs, permanent but not
permanently affixed.
be granted; and that Table 31, the Approval Criteria for Conditional Use Permits, pages 357-358
of the Zoning Ordinance,has been met.
Voting Aye: Ekstrom, Howell, Morck,Nadeau, Schepler, Thacker.
Voting Nay: None.
Not Voting: None.
Abstaining: None.
Absent: Buhrman.
Comments from Commission:
Commissioner Nadeau expressed his reservations regarding the availability of adequate parking,
but noted there is parking nearby, and hopefully, patrons will be directed by signage to its
location.
Motion carried 6-0. Chairman Howell closed the public hearing at 8:07 p.m
Public Hearing: Core Downtown Sub-Area Plan
Chairman Howell called the Public Hearing to order at 8:08 p.m. regarding the City of McHenry
Core Downtown Sub-Area Plan.
Chairman Howell stated notice of the Public Hearing was published in the Northwest Herald on
June 20, 2009.
Deputy City Administrator Martin provided the Commission with a.staff report regarding this
matter. He noted the Core Downtown Sub-Area Plan was created following lengthy input and
discussion by the Community Development Committee. Two community design workshops
were held in order to secure public input. The area included in the plan is basically three
planning areas:
1. Area west of Green Street and south of Route 120;
2. Area east of Green Street and south of Route 120;
3. Area north of route 120.
Deputy City Administrator Martin stated the plan is being presented at Public Hearing this
evening in order to provide the public an opportunity to comment and ask questions. Following
the public comment, Staff is seeking a recommendation to Council regarding its inclusion in the
City's Comprehensive Plan.
Chairman Howell invited questions and/or comments from members of the Commission.
Commissioner Nadeau stated he liked the plan. He particularly liked the idea Venice Avenue
extension idea to facilitate traffic flow between Green Street and Riverside Drive. He suggested
the City should dredge Boone Creek to make it more appealing and to use the water to its full
advantage in developing the Riverwalk. He further suggested the City put in landscape islands in
route 120 to break of the hard concrete appearance and make the area more pedestrian-friendly.
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Bill Hobson,Assistant City Administrator
FOR: October 19,2009, Regular City Council Meeting
RE: Committee Recommendation to Issue Request for Proposals-Wireless
Alarm Monitoring System
Background. Through the municipal code, businesses have the option of having their fire alarms
monitored by the City(via a contract service from Northshore Alarm)or a private alarm monitoring
service of their choosing. The current City alarm monitoring board is an out-of-date system
dependent upon hard-wired telephones lines and is difficult to maintain because of its age and
the availability of replacement parts. The building code requires approximately 200 commercial
and industrial businesses located in the City of McHenry to have fire alarms. Currently, an
estimated 130 alarms are monitored by the city dispatch center through Northshore.
The McHenry Police Department and the McHenry Township Fire Protection District advocate
moving to a wireless system because it provides several public safety benefits, including a
reduced number of false alarms and improved response times for fire calls. With the current
system, false alarms often can occur during power outages and power surges and would be
significantly reduced with a wireless system. This frees up staff time of dispatchers and public
safety personnel to respond to actual calls and reduces the dangerous situation of having
emergency vehicles responding to false alarms. Seeking proposals permits the City to evaluate
various technology and acquisition options for installing and maintaining a wireless alarm system
and enable the city to reduce exposures and risks associated with false alarms.
Analysis. Attached for the review of the City Council is a copy of the request for proposals
which will be sent to several wireless alarm monitoring system companies. The City is seeking
proposals for providing equipment, as well as installation and maintenance services. The
purchase and installation of equipment includes the wireless alarm receiver (head end
equipment) and radio equipment for each end user, and ongoing costs primarily for hardware,
software, and radio maintenance.
All proposals submitted will be reviewed by an evaluation committee consisting of staff from the
City Police Department and the McHenry Township Fire Protection District, as well as personnel
from City Administration and Information Technology. The contractors submitting proposals will
be evaluated based on experience providing wireless alarm monitoring systems to municipalities,
proven capabilities and references, ability to meet service requirements and the cost of providing
the specified equipment and services. If necessary, interviews may be conducted with
representatives of some or all of the companies submitting proposals
The Finance and Personnel Committee reviewed and approved seeking proposals for a wireless
monitoring system at a meeting held on September 14"'.
Recommendation. The Finance and Personnel Committee recommends the solicitation of
proposals to provide a wireless municipal alarm system.
City of McHenry
Table of Contents
Bid Documents
1. Cover Letter to Prospective Bidders
2. Specifications
3. Bidder's Proposal/ Reply
4. General Terms and Conditions
5. Contractor's Certification Form
6. Fair Employment Practices/Affidavit of Compliance form
7. Anti-Collusion Affidavit of Compliance form
8. Hold Harmless Agreement form
9. References
10. Proof of Insurability form
11. Certificate of Insurance/ Explanation
12. Additional Insured Endorsement
13. Drug-Free workplace Certification
his
NOTICE TO BIDDERS
CITY OF McHENRY,ILLINOIS
1. Time and Place of Opening Bids. Sealed proposals for a Municipal Center Radio Alarm
Monitoring System to be installed in the Police Department Headquarters and the McHenry
PSAP as necessary will be received at the City Clerk's Office, 333 South Green Street,
McHenry, Illinois 60050 until 11:00 AM on Tuesday,November 24,2009 and at that time
will be publicly opened and read aloud. GREEN LABEL SHOULD BE AFFIXED TO
THE OUTSIDE OF THE ENVELOPE.
2. Description of Work. To supply a Radio Alarm Monitoring System as described in the
Municipal Center Alarm Monitoring System Specifications.
3. Information for Bidders. All pertinent bidding documents may be examined at the City of
McHenry, 333 S. Green Street,McHenry, Illinois 60050.
The City of McHenry is exempt from the Illinois State,municipal or county Retailers
Occupation Tax, Service Occupation Tax, Use Tax and Service Use Tax as described in
Illinois Compiled Statute Chapter 35. Bid prices shall not include the cost of such taxes
ABOUT THIS DOCUMENT
This document is a Request for Proposals. Competitive sealed proposals will be evaluated based
on criteria formulated around the important features of a product or service including but not
limited to,the contractor's experience, qualifications, time required for completing the work, and
the fees to be charged. Price may not be determinative in the issuance of a contract for award.
Those specific criteria that will be used and considered in evaluation for award are set forth in
this document. The City of McHenry reserves the right to select, and subsequently
recommend for award,the proposed equipment or service which best meets its required
needs, quality levels,and budget constraints.
Request for Proposal
Municipal Center Alarm Monitoring System Equipment
Project Number: 09-AM12152009
Overview
It is the intent of this specification to provide vendors with the specifications and alarm
requirements of the City of McHenry(City). The successful Vendor shall provide the City with a
state-of-the-art alarm monitoring system that shall include an active network, Radio Alarm
Monitoring System to monitor burglar and fire alarms throughout the City and the McHenry
Township Fire Protection District. The system proposed shall provide monitoring of all existing
direct wire fire alarms currently being received by the City with a self-optimizing,two-way, digital,
radio data transmission system. The active radio network shall offer benefits not available with
conventional, one-way, critical path, repeater-based technologies including, multiple paths,
automatic selection of the best routes, and remote radio transceiver polling and programmability.
The proposed radio system shall employ encryption using a unique cipher code which shall be the
property of the City.
The City shall contract with the successful Vendor to provide all necessary head end radio
equipment to be installed at the City's Police Headquarters located at 333 South Green Street,
McHenry, Illinois 60050, remote receiving equipment at the PSAP located at the same address
connected via a multiplexed phone connection according to the equipment manufacturer's
recommendations or connection to the City's existing computer network to allow direct system
monitoring via PSAP computer equipment, and all radio equipment for the subscribers converting
from direct wire installation; and the successful vendor shall provide on-going service and
maintenance on all head-end equipment located at the City's Police headquarters,remote equipment
located at the PSAP, and all subscriber radio equipment; and the successful vendor shall provide on-
going radio network service and maintenance.
City Requirements for Vendors
1. Successful vendor must supply either AES-Intellinet Wireless or Keltron products (or
equivalent as determined by the City of McHenry).
2. Successful vendor should provide references that will illustrate the vendor's past knowledge
and experience in the development and maintenance of a wireless fire alarm network.
3. Successful vendor must be ,properly licensed by the State of Illinois Department of
Professional Regulation as an alarm contractor.
4. Successful vendor shall provide the City with the radio cipher code which shall be become
the property of the City.
5. Successful vendor shall provide the City with all available and applicable warranties and
guarantees as provided by the manufacturer. Furthermore, the successful vendor shall extend
the manufacturer's warranty to a period of 2-years. This shall include all parts and labor
from the date of head-end,remote PSAP, and subscriber location radio installations.
6. Successful vendor shall assist Municipality in securing appropriate frequency usage rights
from the Federal Communications Commission for operation of the radio alarm network.
The City shall become the controlling party with regard to this radio frequency.
7. Successful vendor shall provide for a single key system for all radios. All keys shall be
provided to the City. The successful vendor shall advise the City of the number of keys it
needs for servicing the radio equipment and the name of those holding each key.
8. Successful vendor shall install service & maintain all equipment specified herein including
the radios installed in subscriber premises. The equipment shall be the property of the City.
9. Radios to be installed at subscriber's locations will be purchased by the City from the
successful vendor at an agreed upon price.
10. The successful vendor shall provide a tamper switch for each radio which indicates an off-
normal condition at the PSAP when the radio's door is opened. Such signal shall not be
latching when the door is secured in the closed position.
11. The successful vendor shall provide the City with its plan for the installation of all head-end
equipment at the City's headquarters, the remote equipment at the designated PSAP or
network connection, and the subscriber's radio equipment. The plan of installation shall take
into account the following required target dates:
a) The head-end equipment to be installed at the City's headquarters station shall be
installed and capable of receiving alarm signals from the subscriber locations on
or before March 31, 2010. Based on information received from the successful
vendor, the City will provide the required room or space to house the equipment
in a secured location based on the room size, electrical needs and environmental
requirements of the equipment as recommended by the manufacturer. The
contractor shall coordinate the installation of all required equipment, including
exterior antennas, with the City's Information Systems personnel. Special
attention shall be paid to maintaining the existing interior and exterior
architectural appearances of the City's Police Headquarters and any local
municipal appearance requirements.
b) The remote equipment at the McHenry Police Department PSAP shall be installed
and operational on or before March 31,2010
c) During the period of March 15t6—26" ,2010, the successful vendor will provide
up to three technical training classes for McHenry IT personnel, PSAP
dispatchers, and supervisory personnel to discuss the radio system equipment. The
lesson plan and specific topics will be determined prior to the classes through a
meeting between the City and the successful vendor.
d) The first 75 existing, or new, subscribers shall be placed on the network on or
before April 16te, 2010. The decision on which subscribers will make up the first
75 will be a joint decision between the City and the successful vendor based on
the need to successfully develop the first phase of the network.
e) The remaining existing, and any other new, subscribers will be placed on the
network on or before May 21St, 2010.
f) NOTE: The dates stated above are tentative. A final course of events will be
developed based on certain City Council actions and vendor availability.
12. Successful vendor shall maintain such inventory of spare parts and spare subscriber premise
equipment as to guarantee that all alarm monitoring equipment at the City's Police
Headquarters, PSAP, and the radios installed at subscriber locations can be repaired within a
reasonable period of time from the time the vendor is notified of a failure. The vendor shall
advise the City of any alarm that is out of service due to the radio alarm transmitter. Vendors
shall state their reasonable (in hours)response time proposals for:
a) Monday through Friday—8:00 a.m.to 5:00 p.m.
b) Monday through Friday—5:00 p.m.to 8:00 a.m.
c) Weekends and Holidays
13. The system shall be listed by Underwriters Laboratory under Standards 864 (Control Units for
Fire-Protective Signaling Systems), 365 (Police Station Connected Burglar-Alarm Units and
Systems), and 1076(Proprietary Burglary-Alarm Units and Systems).
14. The successful vendor shall provide the following:
a) The cost of all head-end and remote equipment specified in this document.
b) The installation cost of all head-end and remote equipment.
c) The cost of each radio alarm transmitter.
d) For a period of 6-months from the April 30,2010 date,there shall be NO installation
fee for a standard radio installation. After the six-month period,provide the cost of a
standard installation and the estimated cost of non-standard installations.
e) The monthly maintenance fee,per radio, for all head-end and remote equipment.
f) The monthly maintenance fee,per radio on the network,for all subscriber radios.
g) The cost, in the form of an option, of any additional equipment or service that the
vendor feels is necessary to the successful development and maintenance of the
radio network.
h) The cost of providing the training classes noted above.
i) The cost of the Vendor performing quarterly billing functionality. Billing function is
understood to include development of customer contracts, collection of alarm fees
on behalf of the City and pursuit of those customers who fail to meet their payment
obligations. The City will work with the latter with regard to code violation
enforcement issues.
j) The cost of attending the following meetings with the City: Once per week until the
first 100 subscribers are on-line;bi-weekly for the next two months;once per quarter
thereafter.
k) The cost of weekly reviews of the network's operational performance by reviewing
the network's status at the City's Police Headquarters and maintenance of the
network radio location map.
15. The system shall be UL Listed as a CENTRAL and REMOTE SUPERVISING STATION
FIRE ALARM SYSTEM per NFPA 72 and as a PROPRIETARY SUPERVISING STATION
FIRE ALARM SYSTEM.
16. The length of the contract associated with this proposal will be 5-years from the date of system
acceptance with the option to renew for 5 additional years. Either party may opt out of the
agreement by giving the other party written notice 60 days prior to exiting the agreement.
17. Extra consideration will be given to vendors that can connect the their Alarm Receiving
Processor or Head-End equipment directly to the City's Microsoft Windows Network and
provide an interface to specific computers (PSAP and supervisory personnel). The computer
workstation will be used in place of a specific piece of remote PSAP equipment and will allow
system monitoring via the computer.
Specifications
Active Radio Monitoring System-
The proposed system shall consist of redundant alarm receiving system processors in a"hot standby
configuration". Required are, two alarm receiving system processors interconnected by software
and hardware, in order to provide an automatic switch-over to the standby unit in case of failure of
the primary (active) unit. In addition, a means shall be provided to switch the input and output
signals manually, between alarm receiving system processors, via a push button accessible on the
switch over assembly front panel. Automatic or manual switch over operations shall be seamless
and require no additional operator intervention. The active alarm receiving processor shall monitor
and supervise all inputs and provide all required outputs. The standby alarm receiving processor
shall accept all system synchronization data from the active unit and update all internal statuses. The
standby unit shall also supervise all connected inputs and report only those failures that would
prevent the standby unit from becoming the active unit and immediately providing fully operational
performance. The standby unit shall not report as failures those disconnected inputs and outputs
accepted or provided and supervised by the active alarm receiving processor.
The active radio network controllers shall also be proposed in a completely redundant configuration.
Sharing of antenna, cabling, band pass cavity, and transceiver or surge protection between network
radio controllers shall not be acceptable. The active alarm receiving system processor shall monitor
and supervise the redundant radio network controllers regardless of active or standby status. The
active network radio controller shall provide the interface to the radio alarm monitoring network for
the alarm receiving system as well as to the required radio network maintenance and remote
programming software utility.
Alternatively, at the City's discretion, the two alarm receiving systems and radio receivers may be
installed in separate physical locations and shall then be connected in a peer to peer network. In this
configuration, alarm monitoring and dispatch may be accomplished from either location and the
manual switching of active and standby radio receiver operating modes shall be acceptable.
Employed software shall be such that a serial data connection shall keep active and standby, or peer
to peer connected alarm receiving system processors synchronized System synchronization shall
insure account and zone status memory, database entries, input status, output status, hVOut-of-
Service status,Account-in-Test status and operator response status are identical between processors
to insure a seamless switch over thereby preventing any chance of either false or unreported alarm
activity.
This serial data connection shall be supervised,on both sides of the link,by periodic polling or other
effective and acceptable means. Communication failures shall be reported without delay to the
system operator and the faulted system shall stop responding to supervisory line check polling from
connected third party systems, such as CAD, Graphics PCs or Central Station Automation Software.
SIGNAL INPUTS
The radio network alarm monitoring system shall have the capability of monitoring 9 types of
inputs simultaneously. The system shall be modular and employ a separate Radio Network
Controller to insure ease of maintainability, serviceability, replacement and ease of use. The system
shall not require towers or tower based, dedicated RF repeaters to route the signals from the Radio
Alarm Transmitters to the network receiver(s). The system shall be two-way.
Radio Alarm Transmitter (RAT) - The system shall be capable of receiving signals from Radio
Alarm Transmitters. Radio Alarm transmitters shall include a 4 x 4 version. Provided shall be both
EOL resistor and Polarity Reversal type inputs. In addition,radio interface cards with full Class A,4
wire inputs shall be optionally available.
The associated firmware for Radio Alarm Transmitters shall support up to six (6) hexadecimal
digits of account number, four (4) hexadecimal digits of zone number, and 64 three character
event codes per account. Each Radio Network Controller shall support a network of at least 999
Radio Alarm Transmitters. The monitoring system shall support the connection, supervision and
monitoring of multiple active or standby Radio Network Controllers.
Radio Alarm Transmitter check-in cycles shall be able to be set from 6 minutes to 24 hours and the
radio receiver account supervision shall be able to be set from 1 to 168 hour intervals enabling
frequent transmitter supervision and a high level of system integrity to meet the users needs.
The system software shall allow accounts to be put IN and OUT-OF-SERVICE. If an account is
OUT-OF-SERVICE, all incoming transmissions from that account will be ignored. When an
account is returned to IN-SERVICE from an OUT-OF-SERVICE condition, all zones will be
restored to normal at the receiver.
The system software shall support an Account TEST mode. If an account is placed in TEST mode,
all incoming signals will be printed in the standard alarm printout format and optionally stored in
History.However,there will be no display or audible alert to the operator.
The system shall allow up to 500 alarms to be included in the rotating, sequential,alarm display.
SYSTEM OPERATION
When a signal is received from a network radio,the system shall sound the audible alert,display the
appropriate message, and print the appropriate message.
ACTIVE RADIO NETWORK
The radio network shall consist of redundant radio transceivers and network controllers, an alarm
monitoring system and field located Radio Alarm Transmitters. Antenna,batteries and other support
equipment such as surge suppression devices shall be supplied as required to insure a complete turn-
key system. The network shall employ proprietary, patented, store-and-forward operation under
software control. The radio network shall use distributed intelligence and not be dependent upon
towers or repeaters. Critical path systems utilizing towers or dedicated repeaters shall be proposed
in a completely redundant configuration. That is all repeaters shall be fully redundant to insure
every Radio Alarm Transmitter signal reaches at least two repeaters on each of its two towers with
sufficient signal strength to insure continuous and reliable performance under all conditions.
The radio network shall be two-way, self-routing, self-healing and utilize supervised
communications.Each Radio Alarm Transmitter shall store at least six alternate routes to the central
receiver. The Radio Alarm Transmitter shall provide an integral repeater and dynamically adapt to
changes in the network. Radio Alarm Transmitters shall self-test and shall automatically enroll in
the network after being programmed. The radio network shall provide for the reliable reception of
signals beyond direct radio reach of the radio receiver location. The radio technology used by the
network shall insure reliable radio signaling paths are always available and guarantee that even
overlaid radio networks do not conflict. All Radio Alarm Transmitters in the network shall operate
on the same fixed frequency and meet narrow bandwidth requirements. System software shall limit
proper annunciation and operation to authorized subscriber Radio Alarm Transmitters. Radio
network software shall also be included for operation on a standard PC. This supervisory software
shall provide network routing and transmitter status information to enable network maintenance and
expedient troubleshooting. Software for remote transmitter interrogation and reprogramming from
the central receiver shall be provided. The Radio Network Controller shall provide audible and
visual indications of all faults and failures including a tamper condition as well as printer
malfunctions or connection problems.
Systems requiring manufacturer programming or installation shall not be acceptable. The active
network radio system manufacturer shall provide dealer and system District training and
certification in installation,programming,maintenance and troubleshooting.
RADIO NETWORK CONTROLLER
The Network Controller shall provide extensive information to the installer/technician as to its
status to facilitate the isolating and correcting of faults in the network or control equipment.
The controller shall provide data outlets for the network transceivers, antennas, supervisory PC,
radio network monitoring system and network printer. In addition, it must decode the received data
from the transceiver. The controller will provide error detection and correction for both the
transmitted and received data. In addition, the controller will convert the received data to a format
suitable for decoding and database storage by the supervision software and annunciation by the
monitoring system.
A switch should place the radio network controller in either the active or the standby mode. The
mode is indicated by an LED. The operating modes of all controllers shall be indicated at the alarm
monitoring system. The front panel of the radio network controller shall be divided into five
sections that contain all of the various LED's and switches. They shall provide the interface
between the radio network controller and the installer/operator. The alarm monitoring system to
which it is connected should provide additional communication and status information.
Visual status indicators shall include: a transmit LED - on when the network control transceiver is
transmitting. A receive led for signals detected at the receiver frequency. A wait led if the radio
receiver is waiting for acknowledgment of the last transmission by the monitoring system. A
receiver led for an internal radio receiver problem or a problem with the optional external printer. A
computer led if the alarm decoder is not properly connected. A CPU led indicates that the radio
receiver processor has reset. The transceiver led will be illuminated if a tamper condition exists at
the radio transceiver as well as for power or connection problems. A PY led indicates that input
power is applied.The DC LED is on when proper internal DC is present.
The alert section shall contain two momentary push button switches - silence and acknowledge -
and a single LED. The alert section is active when either of two particular faults occurs. One is a
radio receiver CPU fault which also causes illumination of the CPU fault led and the other is a
failure of the radio receiver to receive an acknowledgment from the alarm decoder which also lights
the computer led in the fault detection section. These faults cause the alert led to light and the radio
receiver's audible device to activate. Depressing the silence switch silences the sounder whereas the
acknowledge switch also turns off the led until the fault is detected again.
SUPERVISORY SOFTWARE
The supplied network supervisory software application shall have the capability of communicating
with the Radio Alarm Transmitters such that their data and control functions can be downloaded to
each specific transmitter. This application shall provide powerful tools for programming of remote
subscriber transceivers and maintain a database of network operations. This database shall provide a
window for observing data traffic on the active radio network. Capabilities shall include retrieving
data from the remote radio transceivers. This action shall update the radio network database with the
transceiver parameters, test the transceiver and record the message routing. Remote transceivers
shall also be capable of responding to a poll to ascertain their status and routing table. The software
shall also be able to force the transceiver data to take a specific route. Remote programming of the
check-in time and zone configuration shall also be supported as well as remote reset, and
deactivation and reactivation of the transceivers. Timing parameters such as consecutive events
delay, loop response, radio packet life, and the antenna cut/acknowledge delay fault output, and
time and date shall be capable of remote programming. The software shall also support two-way
text messaging and automatic transceiver enrollment in the network. The software output will show
individual transmitter status. This includes supervisory commands, self-testing routines, signal
strength,diagnostics,link layer,NETCON,and routing tables.
The supervisory software shall display and print the operation of the radio system to include:
1. All transmissions to and from the controller.
2. All messages to and from the controller.
3. Control message sent to field transmitters.
4. Database all routes to the field transmitters.
5.Having provisions to modify or delete individual transmitter numbers.
6. Automatically add new transmitters as they are put on line and join the network.
The active network radio supervisory software shall be provided pre-installed on a 19" EIA rack
mount PC with DOS operating system and 8.4"color LCD display. The PC shall run on 24VDC,be
custom configured and be factory certified for use with the supervisory software and provide a
VGA output for an external monitor. The rack mount PC shall be provided with a rack mount
keyboard. This requirement is essential and no alternate will be accepted.
RADIO ALARM TRANSMITTER
The Radio Alarm Transmitters shall be capable of providing multiple reporting routes over a web-
like network structure. Each Radio Alarm Transmitter must include a network communications
repeater and adapt dynamically and automatically to insure the transmission of all network
communications via the best path. Network communication paths shall be frequently and
dynamically adjusted for current operating conditions to assure optimum performance.
All Radio Alarm Transmitters shall communicate and position themselves in a hierarchical network
based upon their signal strength communications with each other and the network receiver.
All Radio Alarm Transmitters shall be housed in a locking steel case measuring 13.25" H X 8.5" W
X 4.3" D. Cabinet key shall be unique to the City of McHenry and the City's logo and phone
number shall be marked on the front of the cabinet.
The transmitters shall use a UHF Data Radio, with a 2-watt output, and a frequency range of 450-
470 MHz. Input power shall be 16.5 AC at 40VA with a 12 VDC back-up battery contained in the
cabinet.
Current ratings shall be no more than 175ma in standby and 800ma in transmit. The operating
temperature shall be zero (0) degrees to fifty (50) degrees C at a minimum. The back-up battery
shall be capable of powering the transmitter for at least 24 hours. The transmitter shall report low
battery and AC status. All input zones will be individually programmable for FIRE, normally open,
normally closed, end of line and restore.
The Radio Alarm Transmitter shall be capable of being programmed on location or remotely from
the central station receiver over the air.
Programmable parameters shall include but are not limited to: identification number, password
code,zone input definition,automatic check-in time and restore reporting suppression.
The Radio Alarm Transmitter shall be installed in an appropriate physical and environmentally
protected location in a building structure capable of antenna mounting should an outside antenna be
required.
The TTL settings for the Radio Alarm Transmitter shall be set as follows: Alarm Signals — 30
minutes; Supervisor Signals—20 minutes; Trouble Signals— 10 minutes.
NETWORK RECEIVER
Antenna shall be Omni-directional,9db gain,power to 250 watts.
Transmitter
RF output power 2 watts
Modulation Deviation +/-5 kHz Max
Audio harmonic distortion less than 6%
FM hum and noise 55db
RF power spurious emission 155db DC to 1000 MHz
Modulation method 16F/3 (FM)
Output impedance 50 Ohms
Receiver
Sensitivity 12 dB SINAD, 0.35uv;20db quieting 0.50uv
Selectivity 70db at+/-25 kHz
Image&spurious rejection 60 dB
Squelch sensitivity 0.5uv
Modulation acceptance bandwidth 7 KHz
Hum&noise rejection 40db un-squelched, 55 db squelched
Receiver bandwidth 1 MHz
Inter-modulation rejection 60 dB
FCC compliance Parts 22,74,90, 95
Transmitter&Receiver Common
Frequency, Standard ranges 450 to 470 MHz
Channel spacing 12.5 kHz
RADIO TRANSMITTER
RF output power 2 watts
Modulation Deviation +/-5 kHz Max
Audio harmonic distortion less than 6%
FM hum and noise 55db
RF power spurious emission 155db DC to 1000 MHz
Modulation method 16F/3 (FM)
Output impedance 50 Ohms
RADIO RECEIVER
Sensitivity 12 dB SINAD, 0.35uv;20db quieting 0.50 UV
Selectivity 70db at+/-25 kHz
Image&spurious rejection 60 dB
Squelch sensitivity 0.5uv
Modulation acceptance bandwidth 7 KHz
Hum&noise rejection 40db un-squelched, 55 dB squelched
Receiver bandwidth 1 MHz
Inter-modulation rejection 60 dB
FCC compliance Parts 22,74,90,95
Common components should be used to decrease spare inventory requirements. These include an
FM radio transceiver,VHF or UHF, typically 2 watts, and a communications controller made up of
a microprocessor and a modem.
PROGRAMMER
The programmer shall be a hand held unit. It shall be programmable for baud rates of 110 baud to
9600 baud with variable lengths and parity. In addition, the programmer shall have a complete
alphanumeric keypad with (5) delineated function buttons. The function buttons can be
preprogrammed with a data program that is stored in the non-volatile memory. The programmer
shall be no larger than 9 inches by 2 inches and weigh less than one pound. The programmer shall
be powered from the Radio Alarm Transmitter without requiring any modification to the transmitter
or programmer.
ANTENNA
The remote radio alarm transmitters shall be available with several sizes of antennas to fully
satisfy the intended application. Antennas providing the following gains, 2.5 dB, 3 dB, 5 dB, 6
dB, 7 dB, and 9 dB, shall be available. Antennas suitable for both inside and outside building use
shall be available. For applications demanding an aesthetically pleasing solution, a stealth
antenna shall be available. Systems requiring the exclusive use of outside mounted antennas shall
not be acceptable due to the increased cost to the District.
Vendor Response Document
Head-End Equipment Costs
PURCHASE
PRICE
Total for all equipment(turnkey system)
including all hardware $
Labor and installation(turnkey solution) of the
above system at the City of McHenry Police
Headquarters and in the McHenry PSAP.
TOTAL COST
WIRELESS RADIO COSTS—
Subscribers
(Assume 200 radios over 5 years)
PURCHASE PRICE
Radio Equipment Costs—Unit Cost
• UL Listed Transceiver for
the subscribers
• Antenna, 24-hr standby
battery,transformer and
misc. equipment
• Labor cost for installation at
subscriber site. (All
installations shall be fully
compliant with applicable
sections of NFPA 70/202
Edition/Article 760 and
NFPA 72/2002 Edition.) $
• Other
TOTAL (per subscriber site
installation) $
Monthly cost for radio maintenance
on installed premise—includes $
labor, equipment,batteries,travel, per/month
etc. per location
WIRELESS RADIO COSTS—
City of McHenry Governmental
Facilities or other Governmental
Facilities within the coverage
area
(Assume 30 radios over 5 years)
PURCHASE PRICE
Radio Equipment Costs—Unit Cost
• UL Listed Transceiver for
the subscribers
• Antenna, 24-hr standby
battery,transformer and
misc. equipment
• Labor cost for installation at
subscriber site. (All
installations shall be fully
compliant with applicable
sections of NFPA 70/202
Edition/Article 760 and
NFPA 72/2002 Edition.) $
• Other
TOTAL (per City site installation)
Monthly cost for radio maintenance
on installed government facilities—
Includes labor, equipment,
batteries,travel etc. $ per/
mo/per location
Annual maintenance and testing of
fire alarms at government facilities:
YR(1) YR(2) YR(3)
YR(4) YR(5)
OTHER COSTS PRICE
Monthly Maintenance
System,computer automation and
all other system components
located at Police Headquarters and
PSAP. $
per/month/location
Training
Specified Training Classes
Billing Function
Hourly Rate for Alarm System Service- Technician to perform services above and beyond
covered services.
Year(1) Year(2) Year(3)
Year(4) Year(5)
VENDOR TO SUBMIT EQUIPMENT LIST
Name of Company
Telephone Number
Company Contact
Signature Date
City of McHenry
General Terms and Conditions
The following conditions apply to all purchases or services and become a definite part of each
invitation to bid. Failure to comply may disqualify your bid.
ELIGIBILITY TO BID
1. AMroved Vendor's List—Vendors will be placed on a pre-approved vendors list if they
submits a list of the services he can provide, and a letter containing financial and business
references, and a copy of his certificate of insurance.
2. Non-Discrimination in Employ lent—The Contractor,in performing under this contract,
shall not discriminate against any worker, employee or applicant, or any member of the
public because of race, creed,color, age, sex or national origin, or otherwise commits an
unfair employment practice. The bidder,his subcontractors, or labor organizations furnishing
skilled or unskilled workers, craft union skilled labor, or anyone who may perform any labor
or service, shall not commit within the State of Illinois under this contract, any unfair
employment practices as defined in the act of the 72°d General Assembly entitled"Fair
Employment Act."The Contractor is referred to Ill. Rev. Stat. (1960) Ch. 48,paragraph 851
et. seq. The contractor further agrees that this article will be incorporated by the Contractor
in all contracts entered into with suppliers of materials or services, contracts and
subcontractors, and all labor organizations furnishing skilled,unskilled and craft union
skilled labor, or who may perform any such labor or services in connection with this contract.
3. Wages—The bidder shall pay not less than the prevailing rate of wages as found by the
Department of Labor or determined by the court to all laborers,workmen and mechanics
performing work under this contract. Bidder must adhere at all times to Federal Wage
Determination#IL89-11, Illinois"Prevailing Wage Act"(820 ILCS 130 et.seq.), and the Fair
Labor Standards Act(FLSA).
4. Removal or Suspension of Vendors—The City may remove or suspend any vendor from the
bidder's list for a specified period not to exceed two (2)years. The vendor will be given
notice of such removal or suspension if:
a) Services performed do not comply with specifications of contract
with the vendor;
b) Work is not done within the contract's specified time;
c) An offer is not kept firm for the length of time specified in the
contract;
d) Contractor fails to provide performance bond when required by
invitation to bid;
e) Contractor is found guilty of collusion; or
f) Bankruptcy or other evidence of insolvency is found.
5. To Rescind a Removal or Sus ep nnion—The bidder may submit a written explanation of the
circumstances that caused the removal or suspension, or may prove that circumstances have
been corrected. On the basis of such explanation,the City may modify or rescind the
removal or suspension.
6. Compliance to Law
a) The vendor or contractor shall at all times observe and comply with all
laws, ordinances,regulations and codes of federal state,county and city
governments and/or any other local governing agencies which may in any
manner affect the preparation of proposals or the performance of this
contract.
b) All merchandise or commodities must conform to all standards and
regulations as set forth under the Occupational Safety Hazards Act
(O.S.H.A.)
CONDITIONS FOR BIDDING/SUBMITTING PROPOSALS
1. Definitions
a) Bidding/RFP documents include the advertisement of invitation, instructions,the
bid/proposal form and the proposed contract documents including addenda issued prior to
the receipt of bids or proposals.
b) Addenda are written or graphic instruments issued prior to the execution of the contract
which modify or interpret the documents, including drawings and specifications,by
additions, deletions, clarifications or corrections. Addenda will become part of the
contract documents when the contract is executed.
2. Bid/Proposal Form—The bid or proposal shall be submitted on the form that has been
provided. This form shall be completed properly and signed in ink. The form shall be
submitted and shall be identified with the bid number.
3. Late Submissions—Submissions that are received after the specified opening time will not be
considered and will be returned unopened.
4. Withdrawal of Bids/Proposals—A written request for withdrawal is required to withdraw a
proposal. It must be received prior to the opening. After the bid/proposal opening, a bid
becomes a legal document and an integral part of the contract and may not be withdrawn.
Requests for withdraw a bid are to be directed to the attention of the Assistant City
Administrator,Bill Hobson, 815-363-2100.
5. Examination of Documents—Each vendor shall carefully examine all contract documents
and all addenda thereto and shall thoroughly familiarize himself with the detailed
requirements thereof prior to submitting a bid or proposal. Should a vendor find dis-
crepancies or ambiguities in, or omissions from documents, or should he be in doubt as to
their meaning, he shall at once, and in any event not later than ten(10) days prior to the bid
due date,notify the Bill Hobson,Assistant City Administrator,who will,if necessary send
written addenda to all potential vendors submitting proposals. The City will not be
responsible for any oral instructions. All technical inquiries shall be directed to James A
Molnar, Information Technology Specialist. After submissions are received,no allowance
will be made for oversight by the bidder.
6. Bid/Proposals Binding—Unless otherwise specified, all bids shall be binding for thirty(30)
working days following the bid-opening date.
7. Changes in Contract Documents—The City may make changes or corrections to the contract
documents after they have been issued and before proposals are received. In such case,the
City will issue a written addendum describing the change or correction to all vendors of
record. Such addendum or addenda shall take precedence over that portion of the documents
concerned, and shall become part of the contract documents. Except in unusual cases,
addenda will be issued to reach the vendors at least four(4) days prior to the date established
for receipt of bids.
8. Bid/Proposal Attachments—Vendors submitting proposals may attach to the form any
descriptive material necessary to fully describe the work he proposes to furnish.
9. Vendor's Competence—All vendors shall attach a list of current references to their bid form.
In addition,the City may require proof of facilities or equipment, insurance coverage and
financial resources to perform the work; if required,the bidder shall submit to the City a
properly executed Contractor's Certification Statement,AIA Document A305.
10. Bid/Pro op sal Opening—At the precise time set forbid opening,bids will legally be made
public. Vendors or their representatives are encouraged to attend the bid opening.
11. Hold Harmless Agreement—All bidders must sign and notarize the attached agreement.
AWARD OF CONTRACT
A. The City will award the contract in the manner which will obtain the highest quality
services at the most competitive price. The City of McHenry reserves the right to reject
any and all proposals. Proposals will be evaluated using the following criteria:
1. Experience in installing and maintaining municipal wireless alarm monitoring systems to
and proven capabilities in this area, as demonstrated by references and other information.
2. Ability to meet current and projected service requirements over the term agreement.
3. Cost of providing service.
4. Completeness of the proposal with respect to the submission of requested information
and documentation.
B. Notice of Award—A contract mailed to the successful bidder and returned signed by the
bidder,within the time specified for acceptance, shall be the binding contract.
CONTRACT PROVISIONS
1. Subletting of Contract—If any portion of the work is to be sublet,the bidder shall submit in
writing to the City for their approval the name of the subcontractor,the portion of the work to
be done and the value of the subcontract. Any and all subcontractors shall be bound by the
contract to the same terms as the general contractor.
2. Default—the City may, subject to the provisions specified herein,by written notice of default
to the contractor,terminate the whole or any part of this contract in any one of the following
circumstances:
a) If the contractor fails to make delivery or to perform the services
within the time specified herein or any extension hereof; or
b) If the contractor fails to perform any of the other provisions of this
contract, or so fails to make progress as to endanger performance of
this contract in accordance with its terms, and if either of these two
circumstances does not correct such failure within a period of ten(10)
calendar days(or such other period as the City may authorize in
writing) after receipt of notice from the City specifying such failure.
In the event the City Council terminates this contract in whole or in part as provided above,
the City may procure,upon such terms and in such manner as the City may deem
appropriate, supplies or services similar to those terminate, and the contractor shall be liable
to the City for any excess costs for such similar supplies for services,provided that the
contractor shall continue the performance of this contract to the extent not terminated under
the provisions of this clause.
3. Acceptance—Contracted work will be accepted by the City when the appropriate person
certifies that all work was completed in accordance with the specifications.
4. Changes/Additional Services/Deletions—Any requests for changes or modifications to this
contract must be submitted in writing and approved by the Assistant City Administrator,or
his designee,prior to such changes or modifications being made. Any additional service
desired from the contractor under this contract will be requested in writing and the additional
charges for these services will be in accordance with the rate submitted on the proposal page
and will be agreed to with the contractor prior to additional work commencing. In the event
that charges for additional services cannot be agreed upon,bids will be requested. The City
reserves the right to negotiate additional services based upon the contractor's price and
performance,within all legal constraints.
5. Change Order Authorization—No change orders,which would increase the price of the
contract by more than$ 500.00, shall be permitted without the PAor approval of the City
Council of the City of McHenry. Any requests for change orders shall first be submitted to
the Assistant City Administrator, or his designee,within five(5) days, who shall promptly
thereafter forward any change orders, requiring City Council approval, to the City Council.
No work pertaining to said change orders shall proceed without City Council approval.
6. Contract Termination—The contract may be terminated,by mutual agreement of both
parties,upon written request. Said termination will take effect no more than thirty(30)days
after acceptance of request.
Insurance Requirements
Contractor shall maintain all necessary and proper insurance for the duration of the work to be
performed,including comprehensive general liability insurance and property damage insurance
and workers compensation insurance, as well as automobile liability insurance. Successful bidder
must covered for the following requirements prior to receiving a contract with the City:
a). Comprehensive general liability............. ........$ 1,000,000
General Aggregate.............................................................$ 2,000,000
b). Automobile Liability
PerPerson..........................................................................$ 1,000,000
PerOccurrence...................................................................$ 2,000,000
c). Workers Compensation................................................State of Illinois
Statutory Limits
d). Errors and Omissions
(Engineering or Architectural only).................................Legal Limits
The bidder's insurance policies, as outlined above, shall provide primary coverage to the City of
McHenry for any and all claims arising out of the contractual obligation. Further,the bidder's
policies shall name the City of McHenry as primary non-contributory additional insured, and
with original endorsements affecting overage required by this clause. The City reserves the right
to request full certified copies of any insurance. Policy coverage shall contain no special
limitations on the scope of protection afforded to the municipality, its agents, employees, or
volunteers. Evidence of coverage must be presented to the City,with bid, as provided in the bid
specifications.
Coverage shall state that contractor's insurance shall apply separately to each insured against
whom claim is made or suit is brought. Any failure to comply with reporting provisions of any
policy shall not affect coverage provided to the municipality, its agents, or employees.
If this insurance is written on the Comprehensive General Liability Policy Form, the certificates
shall be ACORD 25, Certificate of Insurance. If this insurance is written on a Commercial
General Liability Policy Form,ACORD 25S will be acceptable. In Form ACORD 25 and 25S,
strike-out(delete) in the cancellation provision the following words: "Endeavor to"and"but
failure to mail such notice shall impose no obligation or liability of any kind upon the company,
its agents, or representatives."
It is mandatory for the Assistant City Administrator to be notified if the contractor fails to pay
the premium for the above-required coverages.
Insurer shall agree to waive all rights or subrogation against the municipality, its agents, and
employees.
The insurance carrier of the bidder shall provide a minimum of thirty(30) days written notice to
the Assistant City Administrator before insurance limits and scope of coverage are materially
altered or insurance protection is canceled.
All insurance contracts must maintain a Best's rating of A: Class VI or better.
The City shall approve no contract,nor shall the contractor commence any work under this
contract until he has submitted evidence of compliance with the above insurance requirements.
City of McHenry
Contractor's Certification
Pursuant to P.A. 85-1295 (Illinois Compiled Statutes 720 ILCS 5/33E-1 eq seq.),the
undersigned contractor hereby certifies to the City of McHenry that the contractor is not barred
from bidding on the contract as a result of a violation of either Section 33E-3 or 33-4 of the Act.
Date:
(Company)
(Mailing Address)
U
(Phone Number)
Primary Contact(signature)/Title
City of McHenry
Fair Employment Practices
Affidavit of Compliance
Note: This affidavit must be executed and submitted with the signed bid form. No bids will be
accepted by the City Council of the City of McHenry unless said affidavit is submitted
concurrently with the bid.
Being first duly sworn, deposes and says that he is the
of
(Title or Officer)
and that he has the authority to make the following affidavit; that he has knowledge of the City
of McHenry ordinance relating to Fair Employment Practices and knows and understands the
content thereof;
that he certifies hereby that it is the policy of
(Name of Company)
to recruit,hire, train,upgrade,promote and discipline its employees without regard to race,
creed, color,religion, age, gender or physical or mental handicap; and that the company has and
enforces policies which prohibit sexual harassment in the workplace.
(Signature)
Subscribed and sworn to before me this day of ,
(Notary Public)
City of McHenry
Anti-Collusion Affidavit of Compliance
first duly sworn, deposes and says;
being
That he is
of
(Partner, Officer, Owner, etc...)
(Contractor)
The party making the foregoing proposal or bid,that such bid is genuine and not collusive or a
sham;that said bidder has not colluded, conspired,connived or agreed directly or indirectly,with
any bidder, or person, to put in a sham bid or to refrain from bidding, and has not in any manner,
directly or indirectly, sought by agreement or collusion or communication or conference with
any person; to fix the bid price element of said bid, or of that of any other bidder, or to secure
any advantages against any other bidder or any person interested in the proposed contract.
(Name of Bidder if Bidder is an Individual)
(Name of Partner if Bidder is a Partnership)
(Name of Officer if Bidder is a Corporation)
The above statements must be subscribed and sworn to before a notary public.
Subscribed and sworn to this day of ,
By:
City of McHenry
Indemnity Hold Harmless Provision
To the fullest extent permitted by law, the contractor hereby agrees to defend,indemnify and
hold harmless the City of McHenry, its officials, agents and employees against all injuries,
deaths, loss, damage, claims,patient claims, suits, liabilities,judgements, cost and expenses,
which may in anywise accrue against the City of McHenry, its officials, agents, and employees,
arising in whole or in part of in consequence of the performance of this work by the contractor,
its employees, or subcontractors, or which may in anywise result therefore, except that arising
out of the sole legal cause of the City of McHenry,its agents or employees, the contractor shall
at its own expense, appear, defend and pay all charges of attorneys and all cost and other
expenses arising therefore or incurred in connections therewith, and, if any judgement shall be
rendered against the City of McHenry, its officials, agents and employees, in any such action,the
contractor shall, at its own expense, satisfy and discharge the same.
Contractor expresses,understands and agrees that any performance bond or insurance policies
required by this contract, or otherwise provided by the contractor, shall in no way limit the
responsibility to indemnify, keep, and save harmless and defend the City of McHenry, its
officials, agents and employees as herein provided.
The contractor further agrees that to the extent that money is due the contractor,by virtue of this
contract as shall be considered necessary in the judgement of the City of McHenry may be
retained by the City of McHenry to protect itself against said loss until such claims, suits, or
judgements shall have been settled or discharged and/or evidence to that effect shall have been
furnished to the satisfaction of the City of McHenry.
Contractor:
By:
(Signature)
Attest:
(Signature)
Corporate Seal
City of McHenry
References
Name:
Address:
Phone Number:
Contact:
Name:
Address:
Phone Number:
Contact:
Name:
Address:
Phone Number:
Contact:
Name:
Address:
Phone Number:
Contact:
City of McHenry
Proof of Insurability
Proposal Submitted By:
(Contractor's Name)
(Address)
I,being duly sworn,do hereby acknowledge that I have read the insurance specifications herein
and agree that the above named bidder is eligible for insurance per the aforesaid specifications.
Subscribed and sworn to before me this day of
Signed:
(Authorized agent)
Date:
Insurance Company:
Address:
(Notary Public)
City of McHenry
Certificate of Insurance/Explanation
An original Certificate of Insurance form must be made available prior to award of the project.
Make sure that:
1) The companies affording coverages are shown with their complete name.
2) The policy numbers and dates are correct.
3) The verbiage in the"Cancellation"box is crossed out.
4) Additional insured Endorsement signed and notarized.
5) Amounts of coverage are as required in conformance with Certificate of Insurance
requirements in the bid documents.
These requests should be easily accomplished by just giving this letter to your agent.
Should you have any questions, feel free to contact me.
James A Molnar
815.363.2233
Additional Insured Endorsement
(To be completed by affording agent)
Name of Insurer:
Name of Insured:
Policy Number:
Policy Period:
Endorsement Effective Date:
This endorsement modifies coverage provided under the following:
Commercial General Liability
Automobile Liability
Name of individuals or organization:
WHO IS AN INSURED section of the policy/coverage document is amended to include as an
additional non-contributory insured,the individuals or organization shown above,but only with
respect to liability arising out of your work.
For purpose of this endorsement, "arising out of your work"shall mean:
1) Liability the additional insured may incur resulting from the actions of a
contractor it hires
2) Liability the additional insured may incur for negligence in supervision of
the Named Insured Contractor's work.
3) Liability the additional insured may incur for failure to maintain safe
worksite conditions.
4) Liability the additional insured may incur due to joint negligence of the
Named Insured Contractor and the additional insured.
City of McHenry
Contractor's Drug-Free Workplace Certification
Pursuant to"30 ILCS 580/1 et seq."(Drug Free Workplace Act),the undersigned contractor
hereby certifies to the City of McHenry that it will provide a drug-free workplace by:
A. Publishing a statement:
1) Notifying employees that the unlawful manufacture, distribution,
dispensation,possession or use of a controlled substance, including Cannabis,
is prohibited in the contractors workplace.
2) Specifying the actions that will be taken against employees for violations of
such prohibition.
3) Notifying the employees that, as a condition of employment on such contract
or grant, the employee will abide by the terms of the statement; and
4) Notifying the City of McHenry of any criminal drug statute conviction for a
violation occurring in the workplace no later than five(5) days after such
conviction
B. Establishing a drug-free awareness program to inform employees about:
1) The dangers of drug abuse in the workplace.
2) The contractor's policy of maintaining a drug-free workplace
3) Any available drug counseling,rehabilitation and employee assistance
program; and
4) The penalties that may be imposed upon employees for drug violations.
C. Making it a requirement to give a copy of the statement required by subsection(A-3)
to each employee engaged in the performance of the contract and to post the
statement in a prominent place in the workplace.
D. Notifying the City of McHenry within ten(10)days after receiving notice under
subsection(A-4) from an employee or otherwise receiving actual notice of such
conviction.
E. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse
assistance or rehabilitation program by any employee who is convicted, as required
by the"Drug-Free Workplace Act".
F. Assisting employees in selecting a course of action in the event drug counseling
treatment and rehabilitation is required and indicating that a trained referral team is in
place.
G. Making a good faith effort to continue to maintain a drug-free workplace through
implementation of this section.
Failure to abide by this certification shall subject the contractor to the penalties provided in the
"Drug Free Workplace Act".
(Contractor's Signature)
Attest:
Date: